Evaluation of Transfer/Placement Guidelines (IRS) :2010 CBDT Full ...

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Data Base Cell, Central Board of Direct Taxes
E-2, Mezzanine Floor, A.R.A. Centre, Jhandewalan Extension, New Delhi-110055
Tel No. : 011-23593256, Fax No.: 011-23593359, Email: dbc.cbdt@incometaxindia.gov.in
Evaluation of Transfer/Placement Guidelines (IRS) :2010
CBDT Full Board meeting on 21.12.2011
Explanatory Note
(to the Power Point Presentation made by Data Base Cell on this subject)
The twin objectives of a Transfer Policy are
i) To achieve organizational requirements such as optimum deployment
and equitable distribution of manpower and promote All-Round
Development of Officers
ii) To fulfill individual Officer’s preferences in postings.
For effective functioning of an organization, these two objectives are to be
balanced judiciously during implementation of the Transfer policy.
2. The Transfer/Placement Guidelines (IRS):2010 is in operation since Feb
2010. The Data Base Cell (DBC) of CBDT made an attempt to evaluate this policy in
order to ascertain as to how well this policy serves the Department to achieve its
objectives.
Cadre Management System (CMS) data, as maintained by the Vendor, related
to Annual General Transfer (AGT) 2010 and 2011 were used for this empirical
study. Even though DBC collected Options for Transfer from all the Officers
(whether they are due for transfer or not), the Transfer Requests received from
Officers who had specifically requested for transfer (TR mentioned as YES in the
On-line option form) are only considered in this study. It is seen generally that

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Transfer Requests from Promotee Officers are for the parent CCA Regions from
where they were promoted and transferred out. Hence, for this analysis, the
Transfer Requests from Promottee Officers were kept aside as the pattern of
Transfer Requests from Promotee Officers is dependent on the number of officers
promoted from particular CCA Regions and this issue needs to be addressed
separately. Due list for transfer is as per calculation of CMS. The vacancy
positions have been extracted from the data maintained in CMS.
3. The findings of this study are presented in the PPP (Power Point
Presentation) slides attached herewith.
4. Few key findings are briefly presented, on a sample basis, as under:-
4.1 PPP Slide #3 & 4:
The pie-chart in PPP slide #3 shows that out of 471 Transfer requests
received for AGT 2010 from Direct Recruit officers, substantial number of Transfer
Requests were for cities like Delhi (29%) and Mumbai (27%). In order of demand,
the next popular stations were Bangalore, Hyderabad, Ahmadabad (incl. Surat
and Baroda), Pune and Chandigarh. All these stations alone put together made
up for 83% of Transfer Requests.
Details of Transfer Requests, as per CCA Preference wise, for AGT 2010 are
presented in PPP slide # 4.
4.2 PPP Slide #5 & 6:
The pie-chart in slide #5 shows that out of 329 Transfer requests received for
AGT 2011 from Direct Recruit Officers, substantial numbers of Transfer Requests
were for cities like Mumbai (32%) and Delhi (31%). In order of demand, the next
popular stations are Pune, Chandigarh, Ahmadabad (incl. Surat and Baroda),
Hyderabad, Jaipur and Bangalore. All these stations alone put together made up
for 88% of Transfer Requests.
Details of Transfer Requests, as per CCA Preference wise, are presented for
AGT 2011 in PPP slide #6.

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4.3 PPP Slide #7 & 8:
Transfer Requests presented in PPP slide #4 and 6 were further
deconstructed into Rank wise (A/DCIT, Addl.CIT/JCIT and CITs) and presented PPP
slides # 7 and 8 for AGT 2010 and AGT 2011 respectively.
As could be seen, majority of Transfer Requests were from CITs (273 out of
471 in AGT 2010 and 151 out of 321 in AGT 2011). Further, substantial numbers
of Transfer Requests of CITs were for cities like Mumbai and Delhi.
4.4 PPP Slide #9 & 10:
In PPP slides #9 and 10, the ‘Transfer Requests’ vis-à-vis ‘Transfer Due’
were mapped and the same was cross tabulated ‘CCA Preference’ wise and ‘Rank
wise’ for AGT 2010 and AGT 2011 respectively.
As could be seen, against substantial number of Transfer Requests, the
number of Transfer Due were 0 across all the CCAs in respect of A/DCIT and
Addl./JCITs. It shows that there was no scope for fulfilling Transfer Requests of
these Officers.
In the case of CITs too, the gap between Transfer Request and Transfer Due
was very substantial. i.e (276 vs. 38 for AGT 2010 and 153 vs. 33 for AGT 2011).
This gap became further wide in the cases of Delhi and Mumbai.
Importantly, as has been highlighted in green color cells, in the rank of CITs,
the number of ‘Transfer Due’ out of the deficient Regions (such as Kerala, NER
and TN) were more than the number of ‘Transfer Requests’ to these Regions. As a
result, even the scanty manpower in these deficient regions was likely to be
depleted further.
4.5 PPP Slide #11 & 12
In the PPP slide #11, a time-series of vacancy position (as % of Sanctioned
Strength) as on July 2010 and Sep 2011 for the rank of A/DCIT is given for select
CCAs.

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In A/DCIT rank, the All India vacancy level increased from 31% to 34% during
this period. However, the vacancy position, during this period, rose steeply in the
cases of Kerala (from 41% to 56%), NER (from 42% to 48%), Bihar (from 37% to
45%) and Gujarat (from 19% to 39%). At the same time, the vacancy fell sharply
in the cases of MP (from 45% to 32%) and UP-E (from 41% to 29%).
Details of Sanctioned Strength, vacancy in absolute numbers and also as % of
Sanctioned Strength for the rank of A/DCIT in respect of all the CCAs as on July
2010 and Sep 2011 are presented in PPP slide #12.
4.6 PPP Slide #13 & 14
In the PPP slide #13, a time-series of vacancy position (as % of Sanctioned
Strength) as on July 2010 and Sep 2011 for the rank of Addl/JCIT is given for select
CCAs.
In Addl./JCIT rank, the All India vacancy level fell from 42% to 31% during this
period. However, the vacancy position, during this period, increased steeply in the
cases of Orissa (from 60% to 75%). Vacancy position remained constant at high
level in the cases of TN at 71% and Bihar at 51%. However, the vacancy position
fell sharply in the cases of WB (from 70% to 52%), MP (from 61% to 45%), UP-W
(from 42% to 9%). On contrast, in the case of Delhi, excess of Addl./JCITs
increased from 5% to 12%.
Details of Sanctioned Strength, vacancy in absolute numbers and also as % of
Sanctioned Strength for the rank of Addl./JCIT in respect of all the CCAs as on July
2010 and Sep 2011 are presented in PPP slide #14.
4.7 PPP Slide #15 & 16
In the PPP slide #15, a time-series of vacancy position (as % of Sanctioned
Strength) as on July 2010 and Sep 2011 for the rank of CITs is given for select
CCAs.
In CIT rank, the All India vacancy fell from 13% to 9% during this period.
However, the vacancy position, during this period, rose steeply in the cases of
Kerala (from 25% to 60%), NER (from 18% to 36%), WB (from 18 to 25%)..

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Vacancy position remained constant in the cases of Bihar at 30%. However, the
vacancy position fell sharply in the cases of UP-E (from 25% to 8%), NWR (from
15% to 5%), and Pune (from 12% to 4%). On contrast, in the case of Mumbai, the
vacancy/deficit of 9% became excess of 2% during this period.
Details of Sanctioned Strength, vacancy in absolute numbers and also as % of
Sanctioned Strength for the rank of CIT in respect of all the CCAs as on July 2010
and Sep 2011 are presented in PPP slide #14.
5. Conclusion:
The above empirical evidence demonstrates that
i) The wide gap between Transfer 'Request’ vs. ‘Due’ leaves very less (or no)
scope for fulfillment of Transfer Request of large number of Officers.
ii) Manpower shortage in deficient Regions is getting further aggravated.
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