travel reimbursement guidelines - Jefferson County Public Schools

TRAVEL REIMBURSEMENT GUIDELINES 2013
D. Reimbursement for automobile rentals may be limited based on expense
allowances. Individuals must opt to take the insurance offered by the rental
car company; otherwise, the individual’s personal insurance would provide
coverage.
E. In instances when a spouse accompanies an individual traveling at JCPS
expense, the spouse’s share of expenses will not be reimbursed. The employee
should request the hotel to state its single rate on the face of its billing and this
single rate should be claimed.
F. In completing travel vouchers, please list all expenses by date, completely fill
out the form and attach all pertinent receipts.
G. Travel expenses may be reimbursed if the expenses are customary and
reasonable for the Jefferson County Board of Education members and the
Superintendent.
H. Meal reimbursement may be considered for district employees who pay for
other individual’s meals (in-county or out-of-county) provided the meals are
related to district business in accordance with all other applicable guidelines,
as well as clearly indicate the nature of the district business and the
individual’s names.
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