MINUTES OF THE REGULAR MEETING OF - Filer School District

AMENDED FY 11 BUDGET AND PROPOSED FY 12 BUDGET HEARINGS AND
MINUTES OF THE REGULAR (ANNUAL) MEETING OF
BOARD OF TRUSTEES OF FILER
SCHOOL DISTRICT NO. 413
JULY 13, 2011
Prior to the budget hearings, Clerk Kermit Leir swore in Fred W. Jaynes as continuing Trustee for Zone 4 and
Bruce J. Banks as new Trustee for Zone 1.
PUBLIC HEARING ON AMENDED 2010-2011 BUDGET AND
PROPOSED 2011-2012 BUDGET
Present at the budget hearing were Trustees Bruce Banks, Shirley Gailey, Fred Jaynes, J. Lea Smith, Aaron
Williams, Superintendent John Graham, and Business Manager/Clerk Kermit Leir when the hearing commenced
at 6:35 p.m.
Superintendent Graham and Business Manager Leir presented information on the Amended 2010-2011 Budget
and the proposed 2011-2012 Budget.
Following the presentation Trustee Jaynes made a motion to approve the Amended 2010-2011 Budget and the
Proposed 2011-2012 Budget. Trustee Banks seconded the motion. Motion carried unanimously.
REGULAR (ANNUAL) BOARD MEETING
The regular meeting of the Board of Trustees of Filer School District No. 413 was held at Filer Intermediate
School Conference Room; Filer, Idaho, on July 13th as provided in section 33-510 and 67-2345 et seq. Idaho
Code.
Present at the meeting were Trustees Bruce Banks, Shirley Gailey, Fred Jaynes, J. Lea Smith, Aaron Williams,
Superintendent John Graham and Business Manager/Clerk Kermit Leir when the meeting was called to order at
7:25 p.m. by Chairman Williams.
Chairman Williams then informed the board of additions to the agenda.
Trustee Gailey made a motion to approve the revised agenda. Trustee Jaynes seconded the motion. Motion
carried unanimously.
HEARING SECTION
Bus Route Review
Michele Dameron, Location Manager for Western States Bus Co., distributed maps of proposed bus routes for
the upcoming school year and narratives of those routes. This was done so the trustees could review the routes
prior to approval at the next board meeting.
ORGANIZATION OF THE BOARD
Trustee Jaynes made a motion to elect Aaron Williams as chairman of the board. Trustee Banks seconded the
motion. Motion carried by a vote of 3 to 0 with Trustees Smith and Williams abstaining.
Trustee Jaynes made a motion to elect Shirley Gailey as vice-chairman of the board. Trustee Banks seconded
the motion. Motion carried by a vote of 3 to 0 with Trustees Smith and Gailey abstaining.
Trustee Gailey made a motion to elect Kermit Leir as Clerk/Treasurer. Trustee Jaynes seconded the motion.
Motion carried unanimously.
Page 1 of 4

Trustee Banks made a motion to continue having all schools in the district, the district office, the Filer post
office, and Logan’s Market as posting sites with a recommendation that attempts be made to make the postings
more visible for public notification. Trustee Gailey seconded the motion. Motion carried unanimously.
Trustee Gailey made a motion to continue using US Bank for district and school activity funds. Trustee Banks
seconded the motion. Motion carried unanimously.
Trustee Banks made a motion to select Ware & Associates, CPAs as auditor. Trustee Gailey seconded the
motion. Motion carried by a vote of 4 to 1 with Trustee Smith voting no.
Trustee Gailey made a motion to select Robyn Brody as legal counsel. Trustee Jaynes seconded the motion.
Motion carried by a vote of 4 to 1 with Trustee Smith voting no.
Trustee Jaynes made a motion to continue having the regular board meetings at 7:00 p.m. on the second
Wednesday of each month at the Filer Intermediate Conference Room and that one meeting, probably the
October, 2011 meeting, be held at Hollister Elementary School. Trustee Banks seconded the motion. Motion
carried unanimously.
Committee assignments will be made at a later date.
CONFERENCE SECTION
Clerk’s/Business Manager’s Report
Minutes and Monthly Expenditures
The minutes of the June 8, 2011 regular meeting and the monthly expenditures were presented to the Board for
approval.
Sale of Old Football Field Lights and Poles
Business Manager Leir inquired if the board might be interested in selling the lights and poles from the old
football field since there does not appear to be a future use for them at the football field. Possible use of the
lights and poles at some other area of the district was discussed as well as the possible salability of the lights
and poles to another district or entity.
Public Hearing for Lunch Price Increases
Since we are required by new federal regulations to begin increasing lunch prices by a minimum of ten cents
and since some price increases will be more than 5%, we are required by Idaho Code to hold a public hearing on
such increases. Leir requested that that public hearing be held as part of the regular board meeting on August
10th.
Superintendent’s Report
Lana Moss
Brittney Chandler
Kristan Young
Resignation of Staff
FHS Assistant Volleyball Coach
FHS Volunteer Dance Coach
FHS Assistant Volleyball Coach
Stacie Beem
Hiring of Staff
FES 3rd Grade Teacher
2

Lani Schofield FIS 5th Grade Teacher
Emily Hershberger FES Kindergarten Teacher
James Krunich FMS Reading/English Teacher
Bimbo Bivens FHS Assistant Football Coach
Ryan Verway FHS Assistant Football Coach
Lance Richardson FHS Volunteer Football Coach
Kristin Young FHS Assistant Girls Basketball Coach
Ken Young
FHS Assistant Track Coach
A. J. Kelsey FHS Volunteer Boys Basketball Coach
G.3 Certified Grievance Procedure – First Reading
The subject policy was submitted for a first reading.
Social Media Policy – First Reading
The subject policy was submitted for a first reading.
No one signed up to address the board.
Community Input
ACTION SECTION (PART I)
Minutes and Monthly Expenditures
Trustee Gailey made a motion to approve the June 8, 2011 regular meeting minutes and the monthly
expenditures submitted. Trustee Smith seconded the motion. Motion carried unanimously.
No motion was made.
Sale of Old Football Field Lights and Poles
G.3 Certified Grievance Procedure – First Reading
Trustee Gailey made a motion to approve the first reading of the subject policy. Trustee Jaynes seconded the
motion. Motion carried unanimously.
Social Media Policy – First Reading
Trustee Jaynes made a motion to approve the first reading of the subject policy. Trustee Banks seconded the
motion. Motion carried unanimously.
Public Hearing for Lunch Price Increases
Trustee Gailey made a motion to approve holding the public hearing for lunch price increases as part of the
regular August board meeting to be held at 7:00 p.m. on August 10, 2011. Trustee Jaynes seconded the motion.
Motion carried unanimously.
EXECUTIVE SESSION
RESOLUTION TO RECESS FROM AN OPEN MEETING
INTO EXECUTIVE SESSION
The Chairman announced that the next order of business would be the consideration of the Board recessing into
executive session for the purpose of discussing personnel.
After a full and complete discussion, upon motion duly made by Trustee Gailey and seconded by Trustee Smith,
the following resolution was presented:
BE IT RESOLVED. That the Board of Trustees of School District No. 413 recess from an open meeting into
executive session pursuant to Section 67-2345, Idaho Code.
Page 3 of 4

BE IT FURTHER RESOLVED, that following the executive session the Board will reconvene in public
session for purpose of conducting further business or for adjournment of the meeting.
Vote being had on the above and foregoing resolution, and the same having been counted and found to be
as follows:
Bruce Banks Yes
Shirley Gailey Yes
Fred Jaynes Yes
J. Lea Smith Yes
Aaron Williams Yes
And no less than two-thirds (2/3) of the membership in favor thereof, the Chairperson declared said
resolution adopted.
Following a short recess, the board went into executive session at 9:43 p.m.
The board reconvened into open session at 10:15 p.m.
ACTION SECTION (Part II)
Resignation of Staff
Trustee Jaynes made a motion to approve the resignations submitted. Trustee Gailey seconded the motion.
Motion carried unanimously.
Hiring of Staff
Trustee Gailey made a motion to approve the applications submitted. Trustee Jaynes seconded the motion.
Motion carried unanimously.
Chairman Williams adjourned the meeting at 10:29 p.m.
______________________________
Aaron Williams
Chairman
______________________________
Kermit Leir
Clerk/Business Manager
4