Transcript of Student Records - Aga Khan University

AGA KHAN UNIVERSITY
Guidelines, Policies and Procedures
Policy Name
Policy Number
Approved by
Date of Original Approval
Date of Revision
Contact Office
Policy on Transcripts of Student Records
008
Academic Council
May 18, 2006
NA
Office of the Registrar
1.0 Preamble
An Academic Transcript is the copy of the up to date record of a student’s academic
performance in the Aga Khan University, issued by the Registrar or authorized officer
in the approved University format.
2.0 The transcript will indicate as and where appropriate and in accordance with the
programme specifications.
2.1 Name of college or faculty
2.2 Student name and number
2.3 Programme title and degree awarded with specialization
2.4 Period of study and date of conferment of degree
2.5 Course names, numbers and credits
2.6 Scores, grades, or a statement mentioning pass or fail for each course
2.7 Whether the student passed at a supplementary exam
2.8 Overall grade point average(s) and honours attained
2.9 Thesis title
3.0 The transcript will be provided to all students on graduation or on request at any
time during the course.
4.0 Additional transcripts will be processed only on student request and upon payment
even when the request originates from another university, and will require student’s
written signed consent approving the release of the transcript.
4.1 When requests are submitted electronically, a Personal Identification
Number (PIN) will be accepted as a surrogate for a signature
5.0 Transcripts will not be given unless all financial and other obligations that are due
(other than future loan payments) have been cleared.
Policy on Transcripts of Student Records
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6.0 Transcripts will not be issued by individual departments.
7.0 The language of the transcript will normally be English but may vary with the
location of the Unit where the University is operating.
8.0 The Registrar will assure appropriate means of authenticating the transcript.
9.0 The grading system will be explained in a narrative as required on the obverse of the
transcript.
10.0 A transcript will be retained indefinitely by the University safely and securely.
11.0 Until such time as a registrar is appointed the word registrar in this document should
be read to mean Associate Dean, Student Affairs.
Policy on Transcripts of Student Records
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