Tache Community Daycare Board of Directors Meeting Minutes

Tache Community Daycare
Board of Directors Meeting Minutes
DATE: February 27 th , 2012
TIME : 6:30pm
LOCATION: School Age Center: Tache daycare
Meeting Called by:
Type of Meeting:
President:
Secretary:
Attendees:
Management & Staff
Representative:
Regrets:
Alisha Beaudet
General Board Meeting
Alisha Beaudet
Gail Tereck-McDonald
Alisha Beaudet, Kevin Hudson, Scott McDonald,
Gail Tereck-McDonald, Annik Borsboom,
Melissa Marion, Jeanette
Agenda:
1. Call to Order
2. Acceptance of Minutes from January 24 th , 2012
3. Reports:
a. Directors report
b. Treasurers report
c. Fundraising committee report
4. Staff update
5. Old & New Business
a) Review and approve year end adjusting entries from BDO:
Kevin
b) Succession plan for board
6. Meeting go “In Camera”
7. Out camera
8. Next meeting
9. Adjourned
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AGENDA TOPICS
1. Call to Order: 6:39pm
2. Acceptance of January 24 th , 2012 minutes
Motion to Accept:
Seconded:
Kevin
Annik
3. Directors report: Melissa
Discussion:
• Ratios: are all near full except for School Age
• New staff at School age: Theresa
• Audit completed, finalized by BDO.
• Start up grant confirmed: $3150 for S/A site, money to be used to purchase
supplies, then will be paid back
• 14 staff registered for MCCA
• Visa credit card, request for increase to $3000 faxed in
• 6 staff members painting rooms on March 16/17 th , will receive banked time in
return
• Mary-Ann on short term disability for her foot surgery
• T-shirts for summer program: cost of $8 per shirt with logo
• Next staff meeting: March 12 th : Alisha to attend
Conclusions:
Directors report accepted by Scott, seconded by Gail.
Action Item Person Responsible Deadline
3b. Treasurers report
Discussion:
• January 2012 totals were out due to reimbursement of First aid training taken
earlier
• Operating grant received
• $350 under training was for Olga’s training grant
Conclusions:
Report accepted by Gail, seconded by Annik
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3c.Fundraising committee
Discussion:
• Almond fundraiser: $1110
• Bud, spud need $ from parents by March 6 th , bar needs totals by March 9 th
Conclusions:
Alisha to submit fundraising report, not completed at this time
Motion to accept by Annik, seconded by Gail
Action Item
Person
Responsible
Deadline
4. Staff update: Jeanette
Discussion:
• Question regarding employee surveys, what will happen with the results.
Conclusions:
Board to discuss the surveys and determine how they will be dealt with.
Action Item
Person
Responsible
Deadline
6. Old & New Business
Discussion:
• Review and approve year end. Per Pam at BDO, no recommendations yet, not
completed. Per James the only thing that will change is the property tax
accrued went from $1500 last year to $2300 this year. Will request Seine
River produce tax bill for verification. GST expenses were recorded
incorrectly, will make necessary adjustments with Kathy. Regarding staff
pensions: Province as of Oct.1 st increased it by 2%. Gov’t will match staffs
contribution after 2 years.
• Journal entry confirmation for year end Sept.30 th . Final draft to be approved
at AGM.
• Succession planning for board; no contact from Wendy Bloomfield. To
approach parents at AGM and explain the importance of board and non-profit
organizations: Alisha to present at AGM.
Conclusions:
Motion to accept by Gail, seconded by Kevin
Action Item Person Responsible Deadline
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5. Meeting went “in camera”: at 7:50pm
6. Board meeting: March 28 th , 2012 at 6:30pm, School age site
7. AGM: March 7 th , 2012 at 6:30pm, School Age site
8. Meeting adjourned: 8:02pm
Signed:
Board Member
Date:
Board Member
Date:
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