2013-2014 Parent Handbook.pdf - Chino Valley Unified School ...

CHINO VALLEY UNIFIED SCHOOL DISTRICT
Office of Child Development
LOCATION
12970 Third Street, Room 17, Chino, CA 91710
Phone: (909) 628-1201, Ext. 8917
Fax: (909) 548-6090
MAILING ADDRESS
5130 Riverside Drive, Chino, CA 91710
Effective: August 26, 2013 - June 9, 2014
Federal Tax Identification Number: 95-6000-586
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The Fun Club is a before and after school childcare program
operated by Chino Valley Unified School District Office of
Child Development.
The Fun Clubs are funded solely by parent tuition fees.
Each Fun Club must maintain sufficient attendance to
financially support the full cost of operations. When a
Fun Club fails to fully fund its operation, the District may
close part or the entire program.
The Fun Clubs are staffed with caring adults who meet the
No Child Left Behind requirements and hold a minimum of
six Early Childhood Education college-level units. Our Fun
Clubs provide a safe and enriching environment where
children can complete their homework, explore their own
unique interests through enrichment activities, and receive a
nutritious snack after school.
The Office of Child Development offers assistance to lowincome
families who meet eligibility guidelines at select Fun
Club locations.
Eligibility is based on income and need regulations
established by the California Department of Education. If
you believe you qualify for assistance, please contact the
Office of Child Development for enrollment information.
TABLE OF CONTENTS
ABSENCE NOTICE .........................16 ILLNESS OR INJURY...................... 19
ADDITIONAL FEES .........................12 INFORMATION POLICY ................. 19
ADULT BEHAVIOR CODE...............23 KINDERGARTEN HOMEWORK .... 10
AFTER-SCHOOL ACTIVITIES.........14 LATE PAYMENT FEES ................... 11
AUTOMATIC PAYMENTS ...............11 LATE PICK-UP ................................ 15
BUS RIDERS .....................................9 MEDICATION .................................. 20
CELL PHONE USE ..........................22 MISSING-CHILD PROCEDURE...... 15
CENTER INFORMATION ..................5 PERSONAL ARTICLES................... 21
CHANGE OF CONTRACT...............17 PERSONAL INFORMATION ........... 19
CHILD CUSTODY..............................9 PERSONS ALLOWED TO PICK-UP A
CHILD SAFETY INFORMATION .....21 CHILD.............................................. 14
CHILDREN WITH SPECIAL
PETS AT THE PROGRAM .............. 23
NEEDS...............................................8 QUESTIONS.................................... 27
COLLECTIONS/PAST DUE
RE-ENROLLMENT .......................... 19
ACCOUNTS .....................................11 SIBLING DISCOUNT RATE .............. 8
CHILD DISCIPLINE POLICY ...........24 SIGN-IN/SIGN-OUT
CUSTOMER STATEMENTS............13 PROCEDURES ............................... 14
DRESS CODE ...................................9 SNACK PROGRAM......................... 22
DUAL CUSTODY .............................12 STATE/COUNTY AGENCY TUITION
EMERGENCY DAY..........................18 REIMBURSEMENT ......................... 13
EMERGENCY DISASTER PLAN.....23 STUDENTS FROM OTHER
ENROLLMENT RENEWAL................8 SCHOOLS ......................................... 7
ENROLLMENT REQUIREMENTS.....7 TELEPHONE USAGE ..................... 22
FEDERAL TAX IDENTIFICATION TERMINATION OF ENROLLMENT
NUMBER..........................................27 CONTRACT..................................... 18
GLOSSARY OF TERMS..................26 TUITION PAYMENTS...................... 10
HOMEWORK ASSISTANCE..............9 WAIT LIST ....................................... 24
HOURS OF OPERATION ..................6
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BUTTERFIELD RANCH
Leslie Jolin
6350 Mystic Canyon
Chino Hills, CA 91709
(909) 393-5592
6:00 AM – 6:00 PM
CHAPARRAL
Susan Flores
4849 Bird Farm Rd.
Chino Hills, CA 91709
(909) 628-1201, Ext. 6224
6:30 AM-6:00 PM
CENTER INFORMATION
LITEL
Carolee Comfort
3425 Eucalyptus Ave.
Chino Hills, CA 91709
(909) 597-0770
6:30 AM – 6:00 PM
NEWMAN
Mayra Montanez
4150 Walnut Ave.
Chino, CA 91710
(909) 627-4459
6:00 AM – 6:00 PM
HOURS OF OPERATION
See individual Fun Clubs for hours of operation
The Fun Club does NOT offer childcare on a drop-in basis. Due to the
limited space available, we reserve the right to offer childcare only to
those with long-term needs.
Holidays
The Fun Club operates based on the Chino Valley Unified School
District’s 2013-2014 Calendar. FUN CLUB IS CLOSED ON ALL NON-
SCHOOL DAYS.
Tuition will NOT be adjusted for the following Fun Club closures:
September 2, 2013 Monday Labor Day
COUNTRY SPRINGS
Jean Dougherty
14145 Village Center Drive
Chino Hills, CA 91709
(909) 590-1243
6:00 AM – 6:00 PM
HIDDEN TRAILS
Tom Altamirano
2250 Ridgeview Drive
Chino Hills, CA 91709
(909) 393-3447
6:00 AM-6:00 PM
LIBERTY
Mayra Montanez
2730 Bon View Avenue
Ontario, CA 91761
(909) 930-9537
6:30 AM – 6:00 PM
OAK RIDGE
Yolanda Munguia
15452 Valle Vista Dr.
Chino Hills, CA 91709
(909) 628-1201, Ext 8229
6:00 AM – 6:00 PM
RHODES
Donna Martinez
6655 Schaefer Ave.
Chino, CA 91710
(909) 628-1201 ext. 6912
6:00 AM – 6:00 PM
ROLLING RIDGE
Yolanda Munguia
13677 Calle San Marcos,
Chino Hills, CA 91709
(909) 628-1201, ext. 8385
6:00 AM – 6:00 PM
November 11, 2013 Monday Veteran’s Day
January 20, 2014 Monday Martin Luther King Day
February 10, 2014 Monday Lincoln’s Birthday
February 17, 2014 Monday Washington’s Birthday
May 26, 2014 Monday Memorial Day
Tuition is NOT required for the following Fun Club closures:
November 25-29, 2013 Monday-Friday
Thanksgiving
December 23, 2013- Monday-Friday Winter Break
January 3, 2014
March 31-April 4, 2014 Monday-Friday
Spring Break
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ENROLLMENT REQUIREMENTS
The Fun Club program is a large, center-based childcare enrichment
program, which serves grades K-6. It is important for you, the parent to
partner with us before enrollment to ensure our program is right for you
and your child.
The enrollment contract will be in effect for the 2013-2014 School
Calendar - contracts must be renewed yearly.
Children will be enrolled in the program on a first-come, first-serve basis
depending upon space availability.
• Child must reside in and/or be registered to attend school in the
Chino Valley Unified School District.
• Child must be enrolled in Kindergarten through Sixth grade.
Students from Other C.V.U.S.D. Schools
Students who attend school where our program is not on-site are eligible
for childcare at the Fun Club of their choice under the following
conditions:
• Parents must provide their own transportation.
• An authorized adult must sign the child in and out.
Each of our programs will follow the bell schedule of the elementary
school where situated. When the child’s school of attendance has a
different minimum day schedule, available childcare services may be
limited.
Enrollment Packets
Enrollment packets are available at the Office of Child Development,
during regular business hours or on our website at
http://childdevelopment.chino.groupfusion.net
ALL enrollment packets must be submitted in original form with original
signatures and in person by the parent or legal guardian to the Office of
Child Development. Parents are required to complete the enrollment
requirements listed below:
1) Program Enrollment Contract
2) Financial Obligation
3) Child Safety Information (1 per child)
4) Field Trip/Excursion Waiver & Medical Authorization– Minor
5) Grounds for Suspension and Expulsion (K-Adult)
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6) Student Waiver of Liability, Assumption of Risk, and Indemnity
Agreement.
7) Homework Contract (1 per child, 1 st -6 th grade only)
8) Current year photo (1 per child)
9) Parent and Physician Request for Administration of Medication, if
applicable
10) Current court-validated child custody order, if applicable
11) Payment of applicable enrollment fees - $50 per child or $75 per
family, plus the first week’s tuition.
12) Present current, valid picture identification.
Enrollment fee and first week of tuition is NON-REFUNDABLE
Childcare services will begin once all of the enrollment requirements are
completed and approved by the Office of Child Development.
A minimum of 72 hours BEFORE the child’s first day of attendance is
necessary to process the enrollment packet.
We reserve the right to deny enrollment when any part of the above
enrollment requirements are not fully met.
Sibling Discount Rate
The Sibling Discount only applies to parents or guardians with legal
custody of a child.
We reserve the right to request documents establishing legal custody of
the child(ren). 2nd child tuition (sibling discount rate) = lowest weekly fee.
Enrollment Renewal
Currently enrolled families are given priority enrollment for the
succeeding contract year.
Enrollment of any kind, including priority enrollment will not be extended
to any family who does not present current, valid picture identification or
who has a current balance due on the account and/or prior history of
delinquent, returned or late payments.
Children with Special Needs
Our program welcomes the enrollment of children with disabilities as
defined by the Americans with Disabilities Act [ADA] and the Individuals
with Disabilities Act [IDEA]. Prior to an offer of enrollment into the
program, the parent is required to:
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a) Visit the on-site program facility and meet with the program
administrator and the site teacher to review and develop a plan for
care.
b) Periodic update of the plan will be conducted as needed.
Please note: Full disclosure of a child’s special medication, mental
health, behavioral, developmental and/or learning needs is essential to
provide safe provisions for the child while in our care. Failure on the part
of the parent to fully disclose the nature and extent of the child’s special
needs may render your contract with the Fun Club void.
Child Custody
Program staff must enforce court-validated Child Custody and/or
Restraining Orders.
A current court-validated copy of the Child Custody and/or Restraining
Order is needed to ensure the proper enforcement of said order[s] by
program staff. Child Development and/or program staff cannot enforce
orders that have expired nor can they modify an order based on a verbal
request of a parent
Bus Riders
In cases where a child arrives by bus to Fun Club, the parent is solely
responsible to arrange for the transportation and delivery of the child into
the Fun Club facility.
Fun Club staffs are not permitted to make special arrangements to pick
up a child from a bus drop-off location. It will be the parent’s sole
obligation to provide a person to escort the child into the facility, and sign
in on the child’s Attendance Sheet in accordance with our sign-in policy.
Dress Code
Fun Club will enforce District and school site dress code rules.
NO OPEN-TOED SHOES ARE PERMITTED AT ANY TIME.
When a child does not comply with dress code, we reserve the right to
prohibit your child’s participation in center activities. In some cases of
inappropriate dress, it may be necessary to contact the parent to pickup
the child and/or bring an appropriate change of clothing.
Homework Assistance
We provide a one-hour homework assistance period for children in
grades 1-6, utilizing teachers and instructional aides. Fun Club IS NOT
a homework completion program. This means that child and parent
maintain full responsibility for accurate homework completion.
When a parent prefers their child not participate in homework, written
parental permission is required. When the child is excused from
participating, the child will work on an enrichment packet provided by
Fun Club teacher.
Fun Club homework assistance policies are as follows:
• Homework is only spot-checked for accuracy and neatness by a
teacher or instructional aide; the parent is responsible to thoroughly
check their child’s homework for accurate completion each evening.
• One hour is provided for homework after which a child may voluntarily
choose to continue working; however, assistance of a teacher or aide
is very limited due to the schedule of activities.
• Fun Club teacher may consult with the child’s school teacher to clarify
questions or assignments; Fun Club maintains full support of teachers
and the school day curriculum.
• Children are not permitted to return to their classroom for any reason.
• To assist all children equally with homework, Fun Club staffs do not
provide one-on-one homework assistance.
Kindergarten Homework Policy
Fun Club does not provide a homework period for kindergarteners due to
the high level of parental involvement needed for school success in the
child’s first year.
TUITION PAYMENTS
Tuition must be paid in advance.
All tuition payments are due on the Thursday
before the upcoming week of childcare, whether
the child is present or not.
Tuition fees will not be waived for any
unexpected absences regardless of circumstances.
The Fun Club and the Child Development staff are not responsible for
reminding parents of their obligation to keep their account current and to
make their timely tuition payments. Parents are responsible to ensure
their account remains current at all times. Allowing your account to
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ecome one week past due will be grounds for immediate termination
from the program.
The Fun Club and the Office of Child Development DO NOT
honor postdated checks. All checks are deposited on the day
of receipt.
• Make checks or money orders payable to CVUSD or Chino Valley
Unified School District.
• Only preprinted checks will be accepted.
Cash payments are ONLY accepted at the Office of Child
Development. The Fun Club does not accept cash.
For the weeks of Thanksgiving, Christmas Break, and Spring Break,
the tuition must be paid by the Thursday before the break as
payment for the week Fun Club resumes.
Tuition will be considered late if paid on the day Fun Club resumes
operation.
Tuition fees will not be waived for days a child does not attend Fun
Club for any unexpected absences regardless of circumstances.
All weekly tuition fees must be paid in full. When the weekly tuition
fee is not received in full by Thursday, the account will be
automatically charged a $25 late payment fee.
Tuition may be paid by check or money order at the Fun Club or
Office of Child Development.
WE STRONGLY DISCOURAGE SENDING YOUR TUITION PAYMENT
WITH YOUR CHILD. Your child’s failure to turn in your tuition payment
will not prevent a late payment fee from being assessed to your account.
Automatic Payments
At this time we do not accept credit card payments.
We do accept bank issued checks through your banks bill pay.
Make checks payable to: CVUSD/Office of Child Development
Mailing address: Office of Child Development
5130 Riverside Dr., Chino, CA 91710
Include your child’s name in the comment section and allow 3-4 business
days for processing.
Late Payment
Tuition payments received after Thursday will be considered late
regardless of the reason.
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A late payment fee of $25 will be automatically assessed to your
account.
Missing one week’s tuition payment may warrant immediate
termination from the program. Only Money Order or Cashier Check
will be accepted as payment for accounts that are one week behind
payment.
The accumulation of five (5) late payment fees within a contract year is
deemed excessive and will be grounds for termination.
Account in Arrears: If your account becomes one week behind, YOUR
CHILD MAY BE TERMINATED FROM THE FUN CLUB.
NSF (Non-Sufficient Funds)
A $20 processing fee will automatically be charged to your account for all
returned checks. Only cash, Cashiers Check or Money Order will be
accepted as payment for any returned checks.
A pending balance caused by a returned check warrants immediate
termination from the program.
Two returned checks within a contract year warrants immediate
termination from the program.
Additional Fees
Additional charges may be assessed to your account based on your
child’s attendance sheets. (i.e. your child was signed up to attend 4-
days after school only, but the sign in sheet reflects attendance of 4-days
before and after school, charges on your account will be adjusted
accordingly). You will be financially responsible for any and all additional
fees that are applied to your account.
Dual Custody
Parents with dual custody who split the tuition payments must keep both
accounts current in order to avoid a loss in child care services. It is the
obligation of each party to work together to ensure their account remains
current. It is not the responsibility of the Office of Child Development to
settle payment disputes between parents.
We strongly encourage weekly tuition fees be paid by one financially
responsible party. In rare cases when each parent pays a portion of the
designated tuition fees, each parent must sign the Financial Obligation
form. Failure of one parent to make payment or to keep their portion of
the account current may result in termination of the childcare contract.
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If the weekly tuition fee is not paid in full by the payment deadline, a Late
Payment Fee of $25 will be charged to the account. Both parties are
financially responsible for any additional fees assessed on the account.
Collections/Past Due Accounts
Any party that signs the Financial Obligation Form is financially
responsible for any balances on the account.
Failure to pay your account balance within 90 days of the termination
date may result in referral to our Collection Agency, The Outsource
Group.
When a contract is terminated for current or prior history of delinquent,
late, or returned payments any future enrollment will be at the sole
discretion of the Office of Child Development, and will be contingent
upon paying $100 cash deposit per family. This deposit will be returned
when the child exits the program and once the account is paid in full.
Payments by check will NOT be allowed for future tuition payments.
It is not the responsibility of Fun Club or Child Development office
staff to inform or remind parents of their obligation to keep the
account current.
Customer Statements
You can access your Fun Club account information anytime, online by
visiting https://parents.kinderstreet.com. When logging on for the first
time, please contact the Office of Child Development to activate the
account.
State/County Agency Tuition Reimbursement
Parents who qualify for assistance from the state/county agencies are
eligible for enrollment in the Fun Clubs under the following conditions:
• Proof of assistance is provided at the time of registration.
• A security deposit of $100 (this deposit will be reimbursed at the time
of exit from the program, provided the state/county pays for these
fees).
• Parents are responsible for all payment of fees that the state/county
agency does not pay.
• Parents are responsible for calling the case worker for the adjustment
of unpaid fees after adjustments were submitted and denied.
Parents enrolled in a county program on a variable work schedule do not
qualify for enrollment in the Fun Club.
Changes that would affect the third-party reimbursements to the Chino
Valley USD Office of Child Development require a Change of Contract to
be submitted by the parent to the school site by the deadline.
Continuing enrollment in the Fun Club is contingent on the parent
completing their attendance sheets DAILY as required by the county
agencies.
Copayment is due prior to and no later than the last business day of
each month at the Fun Club.
Parents are responsible to communicate and ensure that the Fun
Club staff forwards the completed attendance sheet and the copayment
(as stated in the parent’s county’s Certificate).
SIGN-IN/SIGN-OUT PROCEDURES
The Terms and Conditions of your enrollment contract require that an
authorized person must enter the Fun Club to sign the child in and out
each day. Parents are required to provide current, valid picture
identification whenever requested by Fun Club staff.
PERSONS ALLOWED TO PICK UP A CHILD
We will only release children to adults, 18 years or older, who are listed
on the child’s Emergency Information. Verbal requests to release a child
to a person not listed on the current Emergency Information will not be
honored.
Persons authorized by the parent to pickup or drop-off the child must
record the arrival/departure time, and must sign with a full signature on
the student attendance sheet.
Failure to comply with the Sign-In / Sign-Out procedure may warrant
termination.
After-School Activities
Once your child is signed into Fun Club, your child’s safety and welfare
become our responsibility. We reserve the right to prohibit your child
from exiting the Fun Club to participate in an after-school activity. This
includes helping the teacher in the classroom after school. Each center
shall have the right to establish their own site policy regarding
participation in after school-activities.
Parents are urged to check with their Fun Club site staff regarding the
site policy before making after school plans for their child.
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Missing-Child Procedure
FOR YOUR INFORMATION ONLY: The Fun Club staff uses the
following procedures to locate a missing student who is scheduled to
attend Fun Club. These procedures are provided for parent information
only.
Within the first 30 minutes the Fun Club staff will:
1. Check the sign-in/sign-out sheet for staff notes or for contract
changes.
2. Check with Fun Club staff and/or message pad for changes or calls.
3. Ask other students if they have seen the child. If yes, then: Call the
child’s teacher AND the school office. Did the child attend school that
day? Did the parent sign student out early? If child attended school
and was NOT signed out early, go to Step 4.
4. Go to the school office to request an All-Call on campus.
5. Check in the child’s classroom/look around on campus. Inform
school principal that the child is missing.
6. Call BOTH parents at work or at home. If unable to make direct
person-to-person contact, leave a message. THEN:
7. If parent/s confirm that they DO NOT KNOW where the child is, OR if
there is no response within 30 minutes of starting Steps 1-6, call
District Security.
8. Be prepared with a copy of the child’s emergency card including the
picture.
9. Contact the Child Development Coordinator or Director.
Late Pick-Up
The Fun Clubs close promptly at the posted time. Failure to arrive
BEFORE the closing time will result in a Late Pick-Up violation and fee.
LATE PICKUP IS DEFINED AS ANY TIME AFTER CLOSING.
THE CENTER CLOCK WILL BE THE ESTABLISHED METHOD OF
TIME KEEPING.
If you know you will arrive late, please call to speak with a Fun Club
program staff member immediately to alert them. While this will not deter
the ensuing consequences for the late pick-up nor eliminate the
applicable fee, it will alleviate any distress your child may experience
from waiting for you.
It is strongly recommended parents identify a local, reliable backup
person to pickup for the RARE situations such as mechanical
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breakdown, heavier-than-usual traffic, unusual weather, etc. This
individual needs to be on your Emergency Information form as an
authorized pickup person.
A written violation of late pick-up will be issued to the parent at the time
of pick-up. The late fee will automatically be assessed to your account
and is due and payable immediately.
Failure to pay the late fee within 5 days will result in termination from the
program.
The following consequences will result for late pick-up violations:
FIRST VIOLATION: Verbal and written late pick-up violation issued to
parent.
SECOND VIOLATION: Written late pick-up violation and $20 late pick up
fee to be paid within 5 days of the late pick-up.
THIRD VIOLATION: Written late pick-up violation, a $35 late pick up fee
to be paid within 5 days of the late pick-up; and child may not return
until the parent meets with the program coordinator and/or the director.
FOURTH VIOLATION: Immediate termination from the program.
In the event the child is not picked up by 7:00 p.m., it may be
necessary for program staff to contact the local police department.
ABSENCE NOTICE
When your child will be absent from the program for a full week, you may
receive tuition credit by using the Absence Notice form.
“Full week” as used in this section = Monday through Friday
DEADLINE: Monday BEFORE the upcoming week of absence.
Absence Notices received after the deadline will not be honored.
Tuition fees will not be waived for any unexpected
absences, regardless of circumstances.
The Absence Notice form is available at the Fun Club site, the Office of
Child Development, or on the Child Development webpage. When the
Absence Notice is received by the deadline, your account may be eligible
for tuition credit on the following conditions:
There is a limit of two (2) weeks per contract year.
Absence Notice received IN WRITING on or before the Monday
deadline, and is completed in full and signed by parent. Verbal
notices will NOT be accepted.
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Absence Notice is for a full week (Monday-Friday).
Absence Notice does not exceed the two maximum allowed per
child, per contract year.
An Absence Notice will not be honored in lieu of or in combination
with the Contract Termination in an effort to avoid the two full weeks’
advance notice required to terminate your contract.
CHANGE OF CONTRACT
To alter an existing Enrollment Contract, a written Change of Contract is
required. Verbal notices will NOT be accepted. A fee of $25 will be
required for each Change of Contract. A $20 late fee will apply to all
Change of Contracts received after the deadline.
DEADLINE: Monday BEFORE the upcoming week of requested change.
A Change of Contract is needed to:
• To Add/Cancel Day(s): A Change of Contract is required to add or
delete days from your child’s program (i.e. your child attends 3 days
after school and you now need 5 days after school).
• To Add Unplanned/Extra Minimum Days: A Change of Contract is
required to temporarily change your child’s program due to
unplanned/extra minimum days, including, but not limited to, Parent
Conference Week.
• To Change Days of Attendance: A Change of Contract is required
to change your child’s contracted days of attendance (i.e. your child
attends Monday, Tuesday and Thursday and you now need them to
attend Wednesday, Thursday and Friday).
• To Transfer Programs: A Change of Contract is required to transfer
to another program location. If there is no space at the requested
program location, the parent will be placed on the Wait List effective
the day of the transfer request. Currently enrolled families do NOT
have priority for enrollment at other Fun Clubs.
• To Add a Sibling: A Change of Contract is required to add a sibling
to your contract, in addition to a Child Safety Information and
Homework Contract. Applicable enrollment fees may apply.
All Change of Contracts must be approved by the Office of Child
Development BEFORE the requested change takes effect. Parents will
be notified in writing if and when a Change of Contract is not approved.
The Change of Contract form is available at the Fun Clubs, the Office of
Child Development, or the Child Development webpage.
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EMERGENCY DAY
An Emergency Day is any non-contracted day or time of attendance. The
Emergency Day fee is $35 per child, per Emergency Day.
Example 1:
Example 2:
If your child’s contracted days of attendance are Monday
and Tuesday, but they come on Wednesday also;
Wednesday would be deemed an Emergency Day.
If your child is contracted for 5-days after school only,
but they come to Fun Club before school on Monday;
Monday before school would be deemed an Emergency
Day.
Parents MUST contact the Fun Club PRIOR to using an Emergency Day.
There is no limit on how many Emergency Days you can use during the
contract year.
A child who shows up at the Fun Club without prior notification will
be escorted to the school’s front office.
TERMINATION OF ENROLLMENT CONTRACT
To terminate your child’s enrollment at the Fun Club, a Termination of
Enrollment Contract must be completed.
DEADLINE: Monday before the upcoming week of termination, two full
weeks in advance of final attendance date.
Notice of termination must be submitted in writing. Verbal notices will
NOT be accepted.
A Termination of Enrollment Contract is available at the Fun Club, the
Office of Child Development, or the Child Development webpage.
The final two (2) weeks of attendance must be paid at your contracted
tuition rate.
An Absence Notice will not be honored in lieu of or in combination
with the Contract Termination in an effort to avoid the two full weeks’
advance notice required to terminate your contract.
Should you leave the program without giving the required full two weeks’
written notice, your account will automatically be charged for the full two
(2) weeks’ tuition.
Failure to pay these fees may result in your account being sent to our
collection agency, The Outsource Group, and this could negatively affect
your credit rating. Additionally, future enrollment in any Child
Development program operated by Chino Valley Unified School District
is subject to denial.
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Re-enrollment
A family who drops from the program and wishes to re-enroll during the
same contract year will be required to complete a re-enrollment form and
pay a non-refundable $25 re-enrollment fee provided space is available
to accommodate the child.
Re-enrollment will not be honored to a family who has a current balance
due on their account and or prior history of delinquent, returned or late
payments.
INFORMATION POLICY
Account information will only be released to the parties listed as the
primary and secondary sponsors on the enrollment contract.
A valid picture ID will be required prior to the release of any records.
A minimum of $10 fee will be charged for copies of student’s attendance
sheets, receipts, and/or statements.
Personal Information
In the interest of child safety and welfare, it is critical that Fun Club staffs
are able to make immediate contact with the authorized adult in the
event of injury or illness to the child. It is the obligation of the parent to
update the personal information contained on the child’s safety
information whenever there is a change.
ILLNESS OR INJURY
The Chino Valley Unified School District does not provide medical
insurance coverage for accidents that may occur during child care.
Parents and/or legal guardians are responsible for the medical bill(s)
incurred by an injured child. Student accident/health insurance is
available for a fee. You may contact the Chino Valley Unified School
District Office of Risk Management for a brochure.
To ensure that all children and staff are protected from the spread of
infectious disease and/or contagious illness, the Fun Clubs will follow
standardized health procedures established by CVUSD Health Services.
We reserve the right to seek consultation from a school nurse and/or
District Health Services to ensure proper prevention procedures are
followed.
• Fun Club staff has the authority to refuse a child with obvious signs of
illness.
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• If symptoms of illness become apparent during the day, prompt
contact will be made with parent or guardian for immediate pickup of
the child.
• In cases where contact with the child’s parent or guardian is
unsuccessful, Fun Club staff will contact the authorized adults on the
child’s emergency card.
• Once contact is made, the child must be picked up WITHIN ONE
HOUR. Failure to do so may result in suspension from Fun Club.
When Fun Club staff is unable to make contact with an authorized adult
listed on the Child Safety Information form due to inadequate or incorrect
information supplied by parent, we will exclude the child from childcare
until the Child Safety Information form is updated with current, correct
contact names and phone numbers.
YOUR CHILD WILL NOT BE ALLOWED TO ATTEND FUN CLUB IF:
• There are signs of communicable illness.
• Your child has a high fever, vomiting, diarrhea or a bad cough.
• Your child has had a high fever within the last 24-hour period.
• Your child is too sick or uncomfortable to participate in typical Fun
Club activities.
• Your child either did not attend school due to illness, or your child was
sent home from school due to illness.
• Your child becomes ill or injured while at Fun Club.
In the event a child requires immediate medical attention, Fun Club staff
will call 911.
Medication
Fun Club staff MAY NOT dispense any medication without a doctorcertified
Chino Valley Unified School District “Parent and Physician
Request for Administration of Medication” form.
This includes any product with active ingredients such as, cough drops,
inhalers, vitamins, Tylenol, aspirin, Binaca, Listerine mouth spray or
wash.
All medications must be in the original pharmacy prescription
container. A child may not carry medication on their person at the
Fun Club without valid written permission by the child’s doctor.
In the event you do not have the CVUSD medication form with you at the
time of a doctor visit, we will accept the doctor’s written orders on the
doctor’s prescription pad.
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Parent will be required to sign the “Parent and Physician Request for
Administration of Medication” form and doctor’s written orders will be
attached.
NOTE: Medication forms expire annually on June 30—new authorization
is required on July 1.
Child Safety Information
Our Fun Clubs are large, center-based childcare and enrichment
programs, serving grades K through 6. Portions of our program may not
be suitable for every child. It is important for you, the parent, to partner
with our Office before enrollment to ensure that our program is right for
your child. To help ensure your child’s success and happiness, please
be aware of the following:
1. Our average adult-to-child ratio is 1 adult to 15 children; most of our
programs average 50 – 70 children.
2. There is a one-hour structured homework period after school.
Students work independently on homework or an approved quiet
activity.
3. Child-selected or teacher-directed activities comprise the remainder
of the daily schedule.
4. To be successful, a child should be able to self-select an activity of
interest, happily complete the activity with some independence,
follow simple directions from adults, independently engage in free
play, and participate in teacher-directed/group activities as
scheduled.
5. Our program could be unsuitable when a child requires a highly
structured setting.
6. Our program does not have adequate staff to permit pickup/drop-off
of the child to a bus or classroom outside of the immediate perimeter
of the Fun Club building.
7. ALL children must adhere to the Program’s Discipline Policy and
standards for appropriate behavior.
PERSONAL ARTICLES
Children are prohibited from bringing large sums of money or valuable
items to the Fun Club. This includes, but is not limited to-Toys, Games,
Audio Devices, Ds, DVDs, or other listening/viewing materials. The Fun
Club staff and CVUSD are not responsible for any items that may be lost,
stolen, or broken.
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Telephone Usage
Students are not allowed to use the site telephone for outgoing calls.
Parents are strongly discouraged from regularly calling the Fun Club to
speak to their child. If a parent has an extreme need to speak to their
child directly, Fun Club staff will restrict the duration of the call to less
than two minutes.
Telephone calls to students at the Fun Club are restricted to
emergencies only.
Cell Phone Use
In accordance with CVUSD Board Policy, students are permitted to carry
cell phones on school campuses.
• Students may only use cell phones BEFORE SCHOOL, AFTER
SCHOOL, or DURING LUNCH WHEN OUTSIDE, and cell phones
shall be turned off during class time and any other time they are
directed to do so by a District employee.
• Cell phones shall not be used during class as a calculator and/or for
text messaging.
• Cell phones shall not disrupt the educational program or school
activity.
If a disruption occurs, the employee shall direct the student to turn off the
device and/or confiscate it. If a school employee finds it necessary to
confiscate a device, he/she may either return it at the end of the day or
keep it until the teacher has consulted the student’s parent/guardian.
CVUSD Board Policy 5131(c), Student Conduct.
SNACK PROGRAM
A nutritious daily snack is offered before and after school. Please inform
your Fun Club teacher of any food allergies your child may have
BEFORE your child’s first day of enrollment.
• Children will not be forced to eat by Fun Club staff.
• A SNACK IS NOT A MEAL. Pre-packaged, healthy snacks may be
brought from home; however, we reserve the right to determine
nutritional value.
• Our Fun Club program follows the nutrition guidelines set forth by the
Chino Valley Unified School District Board Policy.
Food that has been prepared or stored at a private home will not be
served at our facility. Monthly snack menus are posted at each Fun Club.
Children are responsible for how much and whether they eat.
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PETS AT THE PROGRAM
Board Policy 1330(a) and Administrative Regulation 1330(a)
Except for police dogs, seeing-eye dogs, and dog obedience classes
sponsored by County or City organizations, the Chino Valley Unified
School District strictly prohibits animals on District property. Violation of
this policy is punishable under California Penal Code VC 21113.
EMERGENCY DISASTER PLAN
In case of an emergency, disaster, or crisis, all children will be kept at
their individual school sites until an adult is able to pick them up. As
telephone contact may not be possible, parents are urged to come to
school immediately and leave phone lines available for emergency
personnel. Emergency supplies are available at the schools. The school
Emergency Plan is located at your Fun Club site. Please contact your
Fun Club teacher if you wish to review the plan.
ADULT BEHAVIOR CODE
All authorized adults are expected to model appropriate behavior in their
day-to-day relationships with Fun Club staff. It is understandable that
some situations may arise and a parent may get upset or concerned.
This does not excuse maltreatment or inappropriate behavior toward a
Fun Club staff member. A display of inappropriate behavior in front of the
children and staff is unacceptable.
UNDER NO CIRCUMSTANCES WILL OFFENSIVE, RUDE, OR
MALICIOUS ACTIONS, PROFANITY OR YELLING BE TOLERATED
TOWARD ANY FUN CLUB STAFF. CHILD CARE MAY BE
IMMEDIATELY TERMINATED WHEN AN ADULT COMMITS THESE
ACTS TOWARD FUN CLUB STAFF.
When adult behavior is deemed inappropriate, threatening, or dangerous
by Fun Club staff or administration, the child will be immediately
suspended from Fun Club. Return to child care will be considered once
a meeting is held with the parent and administration.
When an adult abuses the Adult Behavior Code, we reserve the right to
ban that individual from Fun Club property and/or terminate child care for
failure to follow the Adult Behavior Code.
Board Policy 1250, Education Code Section 32210-33211, and Penal
Code Section 627.7 prohibit the disruption and/or interference of
educational programs by any individual. These policies and legal codes
will be enforced.
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CHILD DISCIPLINE POLICY
Every child has the right to a safe, healthy and stress-free learning
environment while attending Fun Club. To ensure this right for every
child, standards for student behavior are implemented at each Fun Club.
Every child must follow the Fun Club standards for acceptable behavior.
The Chino Valley Unified School District Behavior Code and school rules
for acceptable student conduct are also enforced.
When child behavior is deemed inappropriate by a staff member,
depending on the severity of the behavior, the teacher will report the
incident to the parent. Minor incidents may be reported verbally or may
be handled without the need to report to the parent. Major incidents will
be reported in written form on an Incident Report form. The Incident
Report must be signed by parent to acknowledge they received and
understand the facts surrounding the incident.
• If a parent refuses or fails to sign an Incident Report, it does not affect
the facts or documentation surrounding the incident.
• Some inappropriate behavior may warrant suspension or termination.
• Serious cases may warrant immediate suspension or termination.
• When a decision to suspend or terminate is necessary, the decision
may not be rendered immediately; it is our duty to thoroughly
investigate prior to rendering a decision of this magnitude.
• When a decision is made to terminate the child, the parent will receive
a ten-day notice to give ample time to make other child care
arrangements.
Tuition credit IS NOT issued for the day of suspension—this is part
of the logical consequences for the child’s inappropriate behavior.
When a child continues in a pattern of inappropriate behavior and/or
when a child causes intentional injury to another person, termination
from child care may be necessary.
If a child is suspended from the school day, the child is ineligible for child
care on the day of suspension.
WAIT LIST
When childcare space is not available at a program, families will be
placed on a wait list in the order in which they contact the Office of Child
Development. Please note: families who require full-time childcare will
receive priority over those who require part-time childcare. When space
becomes available, families will be contacted by telephone and/or mail
and will have five (5) days to contact the Office of Child Development.
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Failure to contact the Office of Child Development within the five-day
period will result in the family’s removal from the wait list.
Open enroll begins March 1 st . Space is offered on first come, first serve
basis when a program becomes full a wait list will be started.
Parental request for transfer to another program will be based on space
availability. If no space is available at the requested program, the parent
will be placed on the wait list effective the day of the transfer request.
Currently enrolled families DO NOT have priority for enrollment at other
programs. In addition, priority to re-enroll is NOT given to families once
they terminate their contract. Parents wishing to re-enroll in a program
with an existing wait list will be placed on the wait list in the order of their
notifying the Office of Child Development IF the office is taking names for
the wait list at the time of the parent’s call. The parent will be contacted
when or if space becomes available.
GLOSSARY OF TERMS
504 Plans: Instructional Accommodations
Absence Notice: Form used to request credit for allowable absence
ADA: Americans with Disabilities Act
Change of Contract: Modification/changing of an existing Fun Club
Enrollment Contract
Contract:
Fun Club Enrollment Contract
Termination Notice: Form used to inform CVUSD of parent’s plan to
terminate childcare
Contract Year July 1 through June 30 is a contract year.
Customer Statements: Invoice/Statement showing account activity for a
given month/period of time
CVUSD: Chino Valley Unified School District
Emergency Day: Emergent circumstance which immediately affects a
parent’s child care needs
Excessive Late Payments:5 or more late payment fees within a contract year.
Excessive Late Pick-ups: Two or more LATE PICK-UPS within a one-month
period, or five within a program year.
Full Week: A full week is defined as Monday through Friday
Program:
Days/times your child is contracted to attend Fun
Club.
Sibling Discount Rate: The Sibling Discount only applies to parents or
guardians with legal custody of a child. We reserve
the right to request documents establishing legal
custody of the child (ren).
Tuition:
Amount(s) per child, per week you are contracted and
financially obligated to pay.
Special Needs Child: A child, who has been determined eligible for early
intervention services pursuant to the California Early Intervention Services Act
(Title 14 commencing with Section 95000 of the Government code) and its
implementing regulations, and children 3 years of age and older who have been
determined to be eligible for special education and related services by an
individualized education program team according to the special education
requirements contained in Part 30 (commencing with Section 56000), and
meeting eligibility criteria described in Section 56026 and Sections 56333 to
56338, inclusive, and Sections 3030 and 3031 of Title 5 of the California Code of
Regulations. These children shall have an active IEP or IFSP, and be receiving
early intervention services or appropriate special education services. These
children, ages birth to 21 years, inclusive, may be autistic, developmentally
disabled, hearing impaired, speech impaired, visually impaired, seriously
emotionally disturbed, orthopedically impaired, otherwise health impaired, multihandicapped,
or children with specific learning disabilities, who require the
special attention of adults in a child care setting.
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QUESTIONS
If you have any questions, please contact the Office of Child
Development at (909) 628-1201, Ext. 8917. Office hours are Monday-
Friday from 7:30 a.m. to 4:00 p.m.
The Office of Child Development is CLOSED on all school holidays;
including, but not limited to Thanksgiving, winter and spring breaks and
may be open limited hours during summer vacation. Please call in
advance when planning a visit to our Office.
The Office of Child Development is a FRAGRANCE-FREE
ENVIRONMENT. Please refrain from wearing any scented product
when visiting the Office of Child Development. If you arrive at our Office
wearing any type of scented product, you will be asked to step outside.
Thank you in advance for your cooperation in this matter.
Laurel Mullally
Sharon Gray
Haydee Cummings
Maria Scott
Hannah Alvarez
Director of Child Development/Health Services
Laurel_mullally@chino.k12.ca.us
(909) 628-1201, Ext. 8918
Coordinator, Child Development
Sharon_gray@chino.k12.ca.us
(909) 628-1201, Ext. 8917
Accountant I, Child Development
Haydee_cummings@chino.k12.ca.us
(909) 628-1201, Ext. 8993
Program Technician, Child Development
Maria_scott@chino.k12.ca.us
(909) 628-1201, Ext. 8992
Program Technician, Child Development
Hannah_alvarez@chino.k12.ca.us
(909) 628-1201, Ext. 8994
Website address: www.childdevelopment.chino.groupfusion.net
Federal Tax Identification Number: 95 6000 586
Access your Fun Club account information online:
https://parents.kinderstreet.com.
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