Happy Holidays - Korean War Veterans Association

BUSINESS
KWVA Management Information System
12
Department, Chapter and Member Information
Status
To: KWVA Department and Chapter Presidents
Attn: KWVA Department and Chapter Staff
References: KWVA National Bylaws – pgs 10 & 11
KWVA Standard Procedure Manual – pgs 42 – 55
KWVA Website – www.kwva.org
I was delighted to meet many of you personally at the KWVA
Convention this past October in Norfolk ,VA and to share my
concerns and hopes for the future of KWVA as it relates to
Departments and Chapters. I am glad to report that my status as
KWVA Assistant Secretary and Supervisor – Management
Information System has been reaffirmed by President Bill Mac
Swain and the Board for the immediate future.
With your help and that of our most capable Webmaster, Jim
Doppelhammer, I pledge to continue the tremendous progress
that has been made over the past four years in the area of the
KWVA Management System.
As a brief summary, we currently have 16 Active Departments
and 236 Active Chapters [Some not so active!].
• Of the 16,494 KWVA Regular Active Members, 9,859 of them
are assigned to chapters.
• 22 States have 4 or more chapters and are eligible to form a
Department, but only 16 have formed a Department.
• 15 Departments and 223 Chapters have an email address for
communication.
• 219 Chapters have 12 or more Regular Members, which was
required when the chapter was initially formed.
• 14 Departments and 179 Chapters have submitted their
required Election Reports in a timely manner.
• 14 Departments and 147 Chapters have Database Passwords
that allow them to review and print their Membership rosters
from the database on the internet.
To assist National, Department, and Chapter KWVA Staff in
carrying out their duties and meeting the requirements of being
a nationally chartered organization, please review the following:
Copies of the following files/records/information are required
to be kept by the KWVA Secretary for each of the current 16
Departments and 236 chapters:
1. Email address of the President or designated staff member
for communicating information electronically.
2. Latest election report, each year or two years, as designated,
to include:
a. Name and CID # of Department or Chapter
b. Date of the election
c. Name and title of officers.
3. Copy of Petition that requested the formation of the
Department or Chapter
4. Copy of the Charter that was issued when the Department or
Chapter was formed
5. Copy of the Department or Chapter
Bylaws
6. Copy of Notice of Incorporation
7. Forward copies of the above information
to the KWVA Secretary or Ass’t Secretary
as directed, if not on file as noted in
Summary of the password protected area of
the internet for your department or chapter.
In addition to the above information:
Jake Feaster, Supervisor
Management Info System
1. The chapter is to maintain 12 or more Regular “paid-up”
members.
2. The chapter staff is to monitor the membership database and
insure that member information is current and accurate as it
concerns:
a. Current members (Request removal or addition of members
to reflect the local roster).
b. Report deceased members to include date of death.
c. Update member information as concerns name, address,
phone number, email address and military unit(s) served
with.
d. Report the above information concerning members to the
National KWVA Membership Office, preferably by email
to: Membership@kwva.org
Your assistance is requested to meet the requirements and
guidelines for the information listed above. Contact me for clarification
or assistance as needed, particularly if you do not have
a database password that allows you to view your chapter roster
on the internet and print it. A copy of your chapter membership
roster will be mailed to you upon request, if you are unable
to access it on the internet.
Yours for a better KWVA,
Jake Feaster, LR13771, KWVA Ass’t Secretary
Supervisor, Management Information System
22731 N Hwy 329, Micanopy, FL 32667
JFeaster@kwva.org, HPh: 352-466-3493
Cell Ph: 352-262-1845, FAX: 352-466-3493
November – December 2008
The Graybeards