2012-2013 Faculty Handbook - Academic Affairs - Ohlone College

Faculty Handbook 

2012-2013

Table of Contents 

I OVERVIEW OF OHLONE COLLEGE .................................................................................................................... 1 

A STAFF LISTING ..................................................................................................................................................... 1 

B MAPS ................................................................................................................................................................ 8 

II CLASS RELATED PROCEDURES ....................................................................................................................... 13 

A GENERAL INFORMATION ...................................................................................................................................... 13 

B COURSE OUTLINES .............................................................................................................................................. 13 

C SYLLABI ............................................................................................................................................................ 13 

D TEXTBOOKS/DESK COPIES .................................................................................................................................... 14 

E PREREQUISITES, COREQUISITES, AND ADVISORIES ..................................................................................................... 14 

F PASS/NO PASS .................................................................................................................................................. 15 

G CLASS CANCELLATIONS ........................................................................................................................................ 15 

H ATTENDANCE ..................................................................................................................................................... 15 

I DEAF STUDENTS ................................................................................................................................................. 16 

J OFFICE HOURS ................................................................................................................................................... 16 

K LOCKED CLASSROOMS ......................................................................................................................................... 16 

L SUPPLIES .......................................................................................................................................................... 17 

M FIELD TRIPS ....................................................................................................................................................... 17 

N GRADES ............................................................................................................................................................ 17 

O INAPPROPRIATE STUDENT BEHAVIOR ...................................................................................................................... 17 

P FINAL EXAMS .................................................................................................................................................... 17 

Q ACADEMIC DISHONESTY ...................................................................................................................................... 17 

R FREQUENTLY ASKED QUESTIONS ........................................................................................................................... 18 

III ENROLLMENT MANAGEMENT .................................................................................................................... 19 

A USING WEBADVISOR (WA) TO MANAGE YOUR RECORDS FOR ATTENDANCE AND GRADING .................................................. 19 

1 Class Roster Screen .................................................................................................................................. 22 

2 Advantages of Waitlists ............................................................................................................................ 24 

3 How Waitlists Work ................................................................................................................................. 24 

4 Faculty Control ......................................................................................................................................... 24 

5 Grading Screens ........................................................................................................................................ 25 

6 Mid-term/Intermediate Grading Screen .................................................................................................... 25 

7 Final Grading Screen ................................................................................................................................ 26 

IV SUPPORT SERVICES FOR YOUR STUDENTS ................................................................................................. 27 

A COUNSELING ........................................................................................................................................................... 27 

B ENGLISH & MATH LEARNING CENTERS ........................................................................................................................ 27 

C ONLINE COURSES ..................................................................................................................................................... 27 

D LEARNING DISABILITIES PROGRAM .............................................................................................................................. 28 

E ASSOCIATED STUDENTS OF OHLONE COLLEGE (ASOC) .................................................................................................... 28 

F PEER MENTOR PROGRAM .......................................................................................................................................... 28 

G TRI‐CITIES ONE‐STOP CAREER CENTER ......................................................................................................................... 28 

V SUPPORT SERVICES FOR FACULTY ................................................................................................................. 29 

A MEDIA SERVICES ................................................................................................................................................ 29 

B DUPLICATING SERVICES ....................................................................................................................................... 30 

C MAIL SERVICES – FREMONT CAMPUS ..................................................................................................................... 31 

D LEARNING RESOURCES CENTER ............................................................................................................................. 35 

E PROFESSIONAL DEVELOPMENT .............................................................................................................................. 35 

F STAFF LOUNGE & CAFETERIA ................................................................................................................................ 39 

G COLLEGE SECURITY ............................................................................................................................................. 40 

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H HUMAN RESOURCES ........................................................................................................................................... 40 

I BUSINESS SERVICES ............................................................................................................................................. 40 

VI EMPLOYMENT AT OHLONE ........................................................................................................................... 41 

A REQUIREMENTS ................................................................................................................................................. 41 

B HUMAN RESOURCES FILES ................................................................................................................................... 41 

C UFO CONTRACT ................................................................................................................................................ 41 

D FACULTY ASSIGNMENT CONTRACT (ADJUNCT/OVERLOAD TEACHING CONTRACTS) ......................................................... 41 

E TIMESHEETS & PAYCHECKS................................................................................................................................... 41 

F ABSENCES & SICK LEAVE ...................................................................................................................................... 42 

G WORKERS’ COMPENSATION ................................................................................................................................. 42 

H INSTRUCTOR EVALUATIONS .................................................................................................................................. 42 

I FACULTY SENATE ................................................................................................................................................ 43 

J ACRONYMS ....................................................................................................................................................... 44 

VII OHLONE COLLEGE POLICIES ....................................................................................................................... 45 

VIII APPENDICES ............................................................................................................................................ 46 

1 Appendix A - Sample Outline for a Course Syllabus ............................................................................... 46 

2 Appendix B – Ohlone College Policy on Prerequisites, Corequisites and Advisories ............................. 49 

3 Appendix C - Ohlone College Grading Policy ......................................................................................... 51 

4 Appendix D – Suggestions for Working with Deaf Students ................................................................... 54 

5 Appendix E - Regulations for Instructional Field Trips ........................................................................... 57 

6 Appendix F - Ohlone Academic Calendar 2012-2013 ............................................................................. 58 

7 Appendix G - Recommended Actions for Inappropriate Student Behavior ............................................. 59 

8 Appendix H - Standards of Student Conduct and Discipline and Due Process Procedures...................... 60 

9 Appendix I - Ohlone College Policy on Academic Dishonesty ................................................................ 65 

10 Appendix J - Ohlone College Catalog Rights Policy ................................................................................ 73 

11 Appendix K - Ohlone College Matriculation Plan ................................................................................... 74 

12 Appendix L - Ohlone College Academic Freedom Policy Statement ...................................................... 75 

13 Appendix M - Ohlone College Equal Educational and Employment Opportunity Policy and Policy on 

Sexual Harassment ............................................................................................................... 76 

14 Appendix N - Maintaining a Drug-Free Workplace ................................................................................. 81 

15 Appendix O – Ohlone College Vision, Values and Goals 2010-2015 ...................................................... 84 

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O h l o n e C o m m u n i t y C o l l e g e D i s t r i c t 

43600 Mission Boulevard Fremont, CA 94539 (510) 659-6000 www.ohlone.edu 

August 2012 

Dear Faculty: 

Welcome to the 2012-2013 Academic Year! This handbook is for full-time and 

adjunct faculty. You may find more than you want to know on some subjects and not 

enough about others. Please send any suggestions to my office. As always, please 

work directly with your Dean on questions regarding implementation of processes 

described in the handbook. 

A core value and strategic goal of Ohlone College is student success. As faculty, you 

are the implementers of this important aspiration. Individually, on a day-by-day basis, 

you strive for student success. I want you to know that the students and the 

community respect you for the important work that you do. And I personally want to 

express my deepest appreciation for your efforts on behalf of students. 

Please stop in to see me at any time to introduce yourself, or talk about your needs. 

I look forward to an exciting year together! 

Sincerely, 

Dr. Jim Wright 

Vice President, Academic Affairs

I Overview of Ohlone College 

A Staff Listing 

PRESIDENT – Gari Browning (Ext. 6200) 

Sarah Daniels, Assistant to the President (Ext. 6200) 

Shelby Foster, Confidential Staff Assistant, President’s Office (Ext. 7571) 

COLLEGE RELATIONS - Patrice Birkedahl, Director of College Advancement/Public Information Officer 

(Ext. 6208) 

Gosia Gizycki, Advertising Specialist (Ext. 6206) 

Cheryl Lambert, Web Designer/Web Team Lead (Ext. 7409) 

OHLONE COLLEGE FOUNDATION – Susan Houghton, Executive Director, Ohlone College Foundation 

(Ext. 6020) 

Thomas Hsu, Foundation Specialist, Ohlone College Foundation (Ext. 6020) 

HUMAN RESOURCES & TRAINING – Associate Vice President – Shairon Zingsheim (Ext. 6088) 

Vy Anderson, Senior Human Resources Specialist – Benefits, Management 

Kathleen Johnson, Senior Human Resources - Faculty 

Jennifer Druley, Senior Human Resources – Classified, Temporary Staff, Professional Experts, Students 

David Panales, Human Resources Assistant 

VICE PRESIDENT, ACADEMIC AFFAIRS – James Wright (Ext. 6202) 

Connie Teshara, Confidential Assistant (Ext. 6220) 

CURRICULUM & SCHEDULING – Kimberly Robbie, Director 

Heidi Barkow, Educational Support Services I (Ext. 7381) 

Jacqlyn Vetter, Schedule Coordinator (Ext. 6455) 

DEAF STUDIES – Genie Gertz, Dean (Ext. 6269) 

Nora Chopelas, Executive Assistant (Ext. 6269) 11 mos. /75% 

Patricia Lessard, Confidential Interpreter 11 mos. /50% 

American Sign Language and Deaf Studies: Sandra Ammons, Bunny Klopping 

Deaf Preparatory Program: Tom Holcomb, Nancy Pauliukonis Alyce Reynolds, William Wong 

Gallaudet Regional Center: Pamela Snedigar, Director 

Regional Specialist – Leyla Erol 

Interpreter Training: Shelley Lawrence 

ARTS & SOCIAL SCIENCES – Walter Birkedahl, Dean (Ext. 6187) 

Sheila Holland, Executive Assistant (Ext. 6216) 

Fred Alim, Theatre Arts Technician 

Chris Booras, Director of Theatre Operations 

Maria Gonzalez, Theatre Operations Assistant (50%) 

Bob Dochterman, Director of Radio Operations 

Adam Fresquez, Theatre Operations Technical Assistant 

Jasper Gong, Technical Coordinator, Theatre Operations 

Robert Adamic, Radio Station Technician 

Gary Kauf, Director of Television Operations 

Arnie Loleng, Television Operations Technician 

Jacqueline Whitehouse, Instructional Assistant, Music Library Technician/Graphics 

Administration of Justice: Rich Cominos 

Art: Katie Frank, Kenny Mencher, Paul Mueller, Denise Owen 

Broadcasting*: 

Chicano Studies* 

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Graphic Arts: * 

History: Darren Bardell (sabb). SP 2013), Heather McCarty 

Interior Design: Denise Owen 

Interdisciplinary Studies* 

Journalism: * 

Multimedia: Isabel Reichert 

Music: Dennis Keller, Jim McManus, Tim Roberts 

Philosophy: Wayne Yuen 

Political Science* 

Public Safety Consortium* 

Psychology: Sarah Cooper, Sheldon Helms 

Sociology* 

Theatre and Dance: Matt O’Donnell, Jennifer Tomblin-Brown 

Women's Studies* 

ASSOCIATE VICE PRESIDENT, ACADEMIC AFFAIRS – Leta Stagnaro (Ext. 2301) 

Diana Garza, Executive Assistant (Ext. 2302) 

DEAN BUSINESS, TECHNOLOGY & LEARNING RESOURCES – Lesley Buehler (Ext. 3126) 

Sila Marques, Executive Assistant- (Ext. 6080) 

Jamillah Gabriel, Lead Library Technician/Circulation Desk (Ext. 6160) 

Emily Grantz, Learning Resource Technician (10 mo., 100%) (Ext.6160) 

Chendranata Hudiono, Computer Studies Learning Center Coordinator 

Quan Nguyen, Course Management Technician (Ext. 3130) 

Business Administration: Chris Bolt, Tina Mosleh, Jim Andrews 

Business Supervision Management* 

Computer Applications Office Technology: Rick Arellano & Adjunct Carolyn Brownell, Elisa Webb 

Computer Networking and Emerging Technology: Danijela Bedic-Babic, Richard Grotegut 

Computer Science: Xisheng Fang, Yong Gao, David Topham 

e-Campus 

Learning Resource Center 

Library Science – Barbara Duggal, (Ext. 3128) KG Greenstein,(Ext. 6164) Kathy Sparling, (Ext 7580) 

Real Estate* 

Small Business Management: Chris Bolt 

Work Experience* 

HEALTH SCIENCE & ENVIRONMENTAL STUDIES - Gale Carli, Dean (Ext. 3101) 

JoAnne Serran, Executive Assistant (Ext. 3102) 

Zelma Hunter, Executive Assistant (Ext. 3103) 

Regina M. Garges, Skills Lab Coordinator (Ext 3120) 

Allied Health* 

Consumer Family Sciences* 

Contract Education 

Early Childhood Studies: Janice Jones, Michele McDowell 

Education* 

Environmental Studies: Narinder Bansal, Jeff Watanabe 

Physical Therapist Assistant: Sheryl Einfalt, Carol Morodomi 

Registered Nursing: Carrie Dameron, Deb Franklin, Poonam Khare (bbl FA 2012),Sally Scofield, Kim Stiles, 

Bernadette Van Deusen 

Respiratory Therapy: Michael Blaisdell, Robin Gordon 

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LANGUAGE & COMMUNICATION – Mark Lieu, Dean (Ext. 6276) 

Kathleen Martinez, Executive Assistant (Ext. 6173) 

Rakesh Swamy, English Learning Center Coordinator 

Perri Gallagher, English Faculty Coordinator 

Mary Fontanilla, Instructional Assistant, English Learning Center 

Ingrid Granados-Thomas, Instructional Assistant, English Learning Center 

Jackie DuMont, Instructional Assistant, English Learning Center 

David Wood, Instructional Assistant, English Learning Center 

English: Mark Brosamer, Cecile Davila, Jeff Dean, Melanie Fernandez, Perri Gallagher, Jennifer Hurley, 

Kerrie Kawasaki-Hull (sabb.FA 2012) Alison Kuehner, Carmen Madden, Bob Mitchell, Rachel Sherman, 

Rakesh Swamy, Barbara Tull, Tracy Virgil 

English As A Second Language: Vicki Curtis, Connie Olsen 

Foreign Language: Debi Lemon, Alex Wolpe 

Speech Communication/Forensics: Brenda Ahntholz, Teresa Massimo 

SCIENCE, ENGINEERING, & MATH – Mike Holtzclaw, Dean (Ext. 6024) 

Irene Benavidez, Executive Assistant (Ext. 6191), Science, Engineering, & Math 

Yvette Niccolls, Instructional Coordinator, Science & Engineering 

Bob Bradshaw, Math Faculty Coordinator 

Helena Ha, Biotechnology & Microbiology Lab Technician 

Padmapriya Krishnamurthy, Sciences Lab Technician, NCHST 

Kevin McCue, Biology Lab Technician/Tutoring Center 

Josephine Sette, Applied Biotechnology Center Director 

Dangto Ta, Instructional Assistant, Math (100%) 

Tuongvan Thi Nguyen, Lab Technician/Chemistry 

Peter G. Werner, Engineering, Physics & Microscope Imaging, Lab Technician 

Anthropology: George Rodgers 

Astronomy: Luc Desmedt 

Biology: Mark Barnby, Jim Baxter, Peggy Kauffman, Angelique Finney 

Biotechnology: Mark Barnby, Jim Baxter, Laurie Issel-Tarver, Angelique Finney 

Chemistry: Anu Ganguly, Maru Grant, Yvette Niccolls 

CHMT: * 

Engineering: * 

ETEC: * 

Geography: George Rogers, Paul Belasky 

Geology: Paul Belasky 

Math: Steve Bitzer, Andrew Bloom, Bob Bradshaw, Geoff Hirsch, Cheiko Honma, Sam Katz, Tania Munding, 

Anh Nguyen, Jeff O’Connell, Mylene Pelimiano, Rob Smedfjeld 

Physics: Luc Desmedt 

EXERCISE SCIENCES, ATHLETICS, & COMMUNITY EDUCATION – Chris Warden, Athletic Director (Ext. 

7382) 

Laura Martinez, Executive Assistant ( Ext. 6044) 

Frank Martinez, Athletics Technician 

Athletic Trainer: Jeff Roberts 

Coaches: Julia Allender, Don French, Larry Heslin, Gene Kendall, Jan Nordmo, Jeremy Penaflor, John Peterson, 

Donna Runyon, Julian Russell 

Fitness/Wellness/Health: Robin Kurotori 

Kinesiology: John Peterson, Jeff Roberts, Donna Runyon, 

Physical Education: Gene Kendall, Robin Kurotori, John Peterson, Jeff Roberts, Donna Runyon 

Community Education /Economic Development 

Kate Harrison, Community Ed/Workforce Development Coordinator 

3

Barbara Richardson, Community Services Specialist 

*Covered by adjunct instructor(s) or full-time instructor(s) whose major responsibility is in another discipline. 

VICE PRESIDENT, STUDENT SERVICES, Ron Travenick 

Jill Rojas, Confidential Assistant to the Vice President 

Student Discipline 

ADMISSIONS & RECORDS – Mike Bowman, Dean 

ADMISSIONS & RECORDS 

Sandi Arellano, Student Services Assistant (NCHST) 

Trang Banh, Student Applications Coordinator (25%) 

Jolie Chevalier, Registration Coordinator 

Cassandra Harrah, Student Services Assistant 

Susan Johnson, Student Services Assistant 

Santino Martinez, Student Services Assistant 

Bob Ortt, Evaluation Specialist 

Jaya Sharma, Student Services Assistant (50%) 

Vacant, Evaluation Specialist 

Vacant, Office Assistant 

Vacant, Student Services Assistant 

CAMPUS ACTIVITIES & EOPS AND CAMPUS OMBUDSPERSON – Debbie Trigg, Director 

Inga Bellamy, Student Services Assistant 

Sandy Jenkins-Bennett, EOPS/Care Program Coordinator 

Renee Wong Gonzales, Campus Activities Program Coordinator 

Shawna Lujan, CalWORKs Coordinator 

CalWORKS 

Care 

Counselors—Headley, Waters 

COUNSELING AND INTERNATIONAL PROGRAMS & SERVICES – Eddie West, Dean 

COUNSELING 

Sue Steffen, Executive Assistant 

Rosemarie Martinez, Student Services Assistant 

Jaya Sharma, Student Services Assistant, 50% 

Vacant, Student Services Assistant, 50% 

Frances Fon, Transfer Center Specialist 

(My) Linh Nguyen, Student Services Assistant/Placement Testing Center 

Counselors—Berkland, Corcoran*, Dadgar, DeUnamuno, Harper, Headley, 

Kwok-Yip, MacEwan, Myers, O’Neill, Ramirez*, Ramos, Reynoso, Takakuwa, 

Vacant (Waters) (* NCHST Counselors) 

Matriculation—TBD 

Non-Credit Matriculation—TBD 

Orientation—Jesse MacEwan 

4

Personal Development—Jennifer Harper 

Puente Program— 

Recruitment and High School—TBD 

Retention—Jennifer Harper 

Work Experience Education 

PLACEMENT CENTER 

Wayne Takakuwa, Placement Center Coordinator/Counselor 

(My) Linh Nguyen, Student Services Assistant 

TRANSFER CENTER 

Stephanie Ramos, Coordinator/Counselor 

Frances Fon, Transfer Center Specialist 

INTERNATIONAL PROGRAMS & SERVICES – Bill Sharar, Director 

Sanae Milano, Student Services Assistant 

Kristina Radke, International Student Services Coordinator 

ENGLISH LANGUAGE INSTITUTE 

Ginna Allison, ELI Assistant Program Manager/Instructor 

DISABLED STUDENTS PROGRAM & SERVICES – Ann Burdett, Director 

Joy Dawn Olla, Program Assistant, DSPS 

Kevin Kirk, High Tech Center/Access Specialist 

Vacant, Instructional Assistant, DSPS 

Counselors—Cheney, Taskey, Zhou (1 vacant) 

WORKABILITY III – Danny Navarrete, Employment Developer 

Dwayne Myers, Job Placement Specialist 

Narda Mamou, Job Placement Specialist 

FINANCIAL AID – Deborah Griffin, Director 

Trang Banh, Student Applications Coordinator (75%) 

Minh Dinh, Financial Aid/Admiss.& Rec.Communications Management Tech. (NCHST) 

Janice Fonteno, Student Services Assistant (70%) 

Wing Hung, Student Services Assistant 

Thao Nguyen, Student Services Assistant 

Spencer Washington, Student Services Assistant 

INTERPRETING & ACCOMMODATION SERVICES – Kelly Wilmeth, Director 

Kathleen Schoenecker, Accommodations Services Specialist, 75% 

Marcie Avina, Staff Captioner II (100%, 10 mo.) 

Regy Burdett, Staff Interpreter II (100%, 10 mo.) 

Kara Cattivera, Staff Interpreter II (100%, 10 mo.) 

Moni-que Clark, Staff Interpreter I (100%, 10 mo.) 

Elliott Cragen, Staff Interpreter I (50%, 10 mo.) 

Gerry Dulalia, Staff Interpreter I (100%, 10 mo.) 

Patricia Leigh-Ann Elizondo, Staff Interpreter II (100%, 10 mo.) 

5

Anna Hernandez, Staff Interpreter I (100%, 10 mo.) 

Tim Johnson, Staff Interpreter I (100%, 10 mo.) 

Sheridan Laine, Staff Interpreter I (100%, 10 mo.) 

Aundrea Love, Staff Interpreter II (100%, 10 mo.) 

Amber Marince, Staff Interpreter II (100%, 10 mo.) 

Eileen Ong, Staff Captioner I (100%, 10 mo.) 

Cynthia Perez, Staff Interpreter II (75%, 10 mo.) 

Stephanie Pintello, Staff Interpreter II (100%, 10 mo.) 

Darlene Rochkind (Chan), Staff Interpreter II (50%, 10 mo.) 

April Rodgers, Staff Interpreter II (100%, 10 mo.) 

Vacant, Staff Interpreter I (100%, 10 mo.) 

STUDENT HEALTH CENTER – Sally Bratton, Director 

Janet Quijas, Executive Assistant 

Mental Health Counselor—Rosemary O’Neill 

ONE-STOP CENTER, - Tina Dodson, Director (Ext. 2320) 

Shirley Calvert, Career Center Case Manager 

Suporn Chenhansa, WIA Eligibility Coordinator 50% 

Laura Dillon, Career Center Case Manager 

Kelly Green, Hero Grant Program Coordinator 

Shadia Schoen, Job Developer 

Robert Hernandez, Job Developer 100% 

Yanni Zeng, Student Services Assistant 

6

VICE PRESIDENT, ADMINISTRATIVE SERVICES – RON LITTLE II (Ext. 7307) 

Kelly Abad, Confidential Assistant (Ext. 7307) 

Business Services, Financial - Joanne Schultz, Dean (Ext. 6146) 

Bobbie Jo Curtis, Executive Assistant (Ext. 6060) 

Accounting Nathan Brown, Maria Chi, Arti Damani, Nam Hoang, Kim Huynh, John Li, Sherri Medeiros, 

Donna Payne, Lea Witmer 

Payroll – Portia Jiang, Payroll – Classified 

Chrissy Robinson, Payroll – Academic 

Bonnie Zhu, Payroll 

Facilities – Thomas Moore, Director of Facilities & Modernization (Ext. 6105) 

Assistant Director of Facilities (Vacant) - (Ext. 6105) 

Jennifer Tomlin Parker, Executive Assistant (Ext. 6105) 

Raenette Halliwell, Facilities Coordinator (Ext.6470) 

Staff: John Agapen, Elliott Almeida, Keith Clark, Jimmy Dempsey, Richard Espinoza, Willie Gallegos, Tony 

Garcia, Juan Gomez, Ernie Gonzalez, Tom Harchous, Xicheng Huang, Kelley Hunnicutt, Huang Xi Jing, 

Alvin Johnson, Amadeus Kirchknopf, Hoan Ly, Ying Bang Ma, Mario Maglinao, Mike Martinez, Steve Miller, 

Roque Mojica, Derrick Mumin, Roman Nacu, Kwok-Fai Ng, Raul Ochoa, David Schurtz, Phil Zimmerman 

Purchasing, Contract Administration, Auxiliary Services – Alex Lebedeff Director (Ext. 6263) 

Cynthia Banuelos, Purchasing (Ext. 6127) 

Maria Rocha, Client Services Specialist (Ext. 6211) 

Alex Pinarcik, Warehouse Receiving and Delivery (Ext. 6014) 

Elaine Nagel, Flea Market Coordinator (Ext. 6285) 

Safety and Security (Campus Police Services) – Steve Osawa - Chief (Ext. 6111) 

Dispatchers: Alma Collopy, Carol Hoagland 

Police Officer: Ben Peralta, James Keogh 

Safety Officers II: Alisa Balao, Nicholas Maurer, Miguel Mendoza, Reginald Mundy, Gweneth Murphy 

Information Technology – Bruce Griffin, Associate Vice President (Ext. 6514) 

Donna Ireland, Executive Assistant (Ext. 7390) 

Don Penrose, Applications Director (Ext. 6530) 

Staff: Sandi Goudy, Shirleen Ho, Ellen Lane, Gillian O’Farrell 

Daman Grewel, Technical Director (Ext. 6442) 

HELPDESK (Ext. 7333) 

Staff: Kevin Chen, Liz Crisp, Robert Hayden, Yu-Pui Kong, Wen Kuang, Steven Moreci, Quan Nguyen, 

Charles Outing, Delphyne Rollins, Mike Triplett, Zouri Zale 

7

B 

Maps 

Fremont Campus 

8

Room Numbers – The first digit designates the building number, second digit designates the floor, and 

the third and fourth digits designate the room. Example: Room 6205 is located in Building 6, 2 nd floor. 

Faculty/Staff Parking Permits – are required in all lots. Permits must be displayed facing forward, 

hanging from rear view mirror. 

Faculty and Staff Parking Lots – Lots A, B, T, U and W are designated for Faculty and Staff. (Note: 

Students are permitted to park in Lot B after 5pm.) 

Faculty/Staff Permits are not valid in Lots M, N, O, and P. These lots require one-day permits, which 

may be purchase at the dispensing machines in lots M or P. (Additional permit machines are in lots C, D 

and H). These lots always require the daily permit. There is never free parking in those lots. 

Maps are available online with a direct link from the homepage: www.ohlone.edu 

Key to Locations 

Department/Division Office 

Building/Location 

Admissions and Records 7 

Administrative Services (Business Office) 1 

Amphitheatre (Outdoor) 

SC‐A 

Art Gallery, Louie‐Meager 

SC 

ASOC (Student Government) 7 

Athletics 9 

Biotechnology Labs 

8, NC 

Board of Trustees Meeting Room 7 

Chemistry Lab, Organic 16 

Bookstore, www.ohlone.bkstr.com 5 

Cafeteria 

5, NC Lobby 

CalWORKS 7 

Campus Activities 7 

Campus Safety and Security 20 

Child Development Center 

CD 

College Advancement 27 

Community Education 

NC 

Computer Labs 

HH, NC 

Contract Education 

NC 

Counseling 

7, NC 

Daily Parking Permit Dispensers 

Lots C, D, H, M, P in Fremont 

All Lots in Newark 

Dance Studio 

SC‐D 

Deaf Studies (Dean’s Office) 6 

Deaf Studies Lab 6 

Disabled Students Programs and Services (DSPS) 7 

Duplicating and Mail Services 1 

Engineering Lab 8 

English Learning Center 

HH 

English Language Institute (ELI) 7 

EOPS (Extended Opportunity Programs and Services) 7 

9

Facilities 10 

Financial Aid 7 

Fine Arts, Business and Communication (Dean’s Office) SC 

Fitness Center, Fremont 9 

Flea Market Office 20 

Foundation 27 

Gallaudet University Regional Center 20 

Gymnasium, Epler 9 

Health Center, Student 7 

Health Sciences and Environmental Studies (Dean’s Office) NC 

Human Resources 1 

Hyman Hall, Morris and Alvirda 

HH 

Human Simulation Lab (Nursing, RT) 

NC 

Humanities, Social Sciences and Math (Dean’s Office) 1 

Information Technology (IT) 1 

International Programs and Services 7 

Interpreter Services for Deaf Students 7 

Learning Resource Center 

NC 

Library (Learning Resources) 1 

Mailroom, Duplicating Services 1 

Math Learning Center 

HH 

Monitor, Student Newspaper 5 

Newark Center for Health Sciences and Technology 

NC 

Nursing Lab 

NC 

Ohlone for Kids (OFK) 

NC 

Parking Lots: 

Disabled (w/valid disabled placard and parking permit) Lots A, B, C, H, K, N, O, P, Q, R, T, U 

Motorcycles (w/valid permit) 

Lot W 

Students (w/valid semester permit) 

Lots C, D, E, G, H, K 

Visitors (w/ $2 daily permit) 

Lots M, N, O, P 

Payroll 1 

Physical Therapist Assistant Lab 

NC 

Physics Lab 8 

Placement Center 7 

Pool (outdoor) 9 

President/Superintendent’s Office 1 

Purchasing, Contracts and Auxiliary Services 1 

Radio Station (Broadcasting) 

SC‐B 

Receiving, Warehouse 10 

Respiratory Therapist Lab (RT) 

NC 

Science, Technology and Engineering (Dean’s Office) 8 

Security, Campus Police 20 

Smith Center for the Fine and Performing Arts, Gary Soren SC 

Student Health Center 7 

10

Television Station (Broadcasting) 

SC‐B 

Transfer Center 7 

Tutoring Center 

HH 

Veterans Affairs 7 

Vice President, Academic Affairs 1 

Vice President, Administrative Services 1 

Vice President, Student Services 7 

Warehouse, Shipping and Receiving 10 

Web Designer 27 

CD = Child Development Center (Building 19) 

HH = Hyman Hall (Building 12) 

NC = Ohlone College Newark Center 

SC = Smith Center 

Faculty and staff park free at either campus with valid permit. A Faculty/Staff parking permit must be on 

display in each vehicle or motorcycle parked on campus. Permits should hang face-forward from rear 

view mirror. Faculty/staff permits are not valid in lots M, N, O, and P. A $2 daily permit must be 

displayed on the dashboard. 

Student semester parking permits may be purchased at the Ohlone College Bookstore. Parking permits 

cost $35/vehicle and $18/motorcycle for Fall and Spring semesters or $20/vehicle and $10/motorcycle 

for Summer term. Parking is free for students or visitors on Saturday after 5 p.m. except for events, and 

all day on Sundays and Holidays in marked stalls only, except in Lots M, N, O, and P, which always 

require a $2 daily permit. 

One-day permits for Flea Market Saturdays (2 nd Saturday of each month) are purchased from Flea 

Market parking attendants for $2. 

Disabled Parking Spaces are enforced 7 days a week, all day, no exceptions. 

College Advancement 

College Advancement is responsible for advancing the mission of the District in serving students in this 

region. Marketing, public information and the web team are part of the function of this office. Our office 

plans and executes all advertising and publicity strategies for the District to develop and increase public 

perception and awareness of the district, its programs and its opportunities and events. The office is 

responsible for developing and maintaining consistent imaging and messaging about the District. We 

also assist divisions and departments at the College in marketing individual programs and events. Please 

contact our office if you need help in any of these areas. 

11

Ohlone College Newark Center for Health Sciences & Technology 

39399 Cedar Blvd., Newark, CA 94560 

(510) 659-6000 

www.ohlone.edu/org/newark/ 

For additional maps of Ohlone College including floor layouts for individual buildings on the Fremont 

campus, see the college website at http://www.ohlone.edu/core/mapsdirs/maps/ 

12

II Class Related Procedures 

A General Information 

1. Classes are to meet for the full time allotted; this includes first class sessions and exam dates. Please make sure 

you are aware of the final exam schedule. 

2. Online classes, although more flexible, do require that students regularly log in to the online course 

environment and interact with other students and their professor. Students should plan to spend at least 6-9 

hours per week for each online class for which they are registered. 

3. Instructors are expected to read the schedule and catalog and to become familiar with resources for student 

assistance. 

4. Eating and drinking is prohibited in all Fremont campus classrooms. Eating and drinking is allowed in Newark 

campus classrooms. 

5. Smoking Regulations 

a) Ohlone College is a designated Smoke Free College. Smoking is prohibited in both campuses, all college 

vehicles, all buildings, indoor and outdoor facilities, handicapped parking and all open areas except for 

general-use parking lots. 

b) This regulation applies to all properties and facilities owned or leased by the Ohlone Community College 

District. 

B Course Outlines 

1. Official Ohlone course outlines describing the student learning outcomes and other requirements of each course 

are available from the appropriate Dean’s office and in the CurricuNET course module. Go to the CurricUET 

home page: www.curricunet.com/ohlone. Click on “Search” “course”. On the next screen, type in the course 

number and/or the name of the department and click “OK”. The next screen will display the course or a list of 

courses within the department. Click on “WR” (word report) to the left of the course area, number, and name. 

This is the Official Course Outline. 

2. Student learning outcomes and content of the course as outlined should be covered; the method is the 

instructor’s decision. 

3. Grading should be based upon the criteria stated on the course outline and your syllabus. 

4. Adjunct faculty are encouraged to meet with a full-time faculty member in his/her department to ascertain 

departmental expectations about a course. 

C Syllabi 

All faculty must follow the Course Outline of Record in teaching a particular course. Also a syllabus is required. A syllabus 

is based on the Course Outline of Record and contains an individual instructor’s particular approach and expectations for the 

course. 

An electronic copy of all syllabi must be submitted to the appropriate Academic Dean’s Office before the beginning of a 

semester. 

The syllabus must be provided to students no later than the first class meeting and should be thoroughly reviewed so students 

are aware of all components of the course and all of the instructor’s expectations. 

A syllabus is an essential document for every course section for two important reasons: 

1. Students need a clear understanding of the student learning outcomes expected, the content and assignments of the 

course, and how their grades will be determined. 

2. A clearly stated syllabus is invaluable in resolving any disputes that may arise from students concerning the conduct 

of the course or the determination of grades. 

A sample syllabus is presented in Appendix A covering all required components along with guidelines (with special notes for 

fully online and hybrid courses). 

13

The sample syllabus includes all necessary components, but several vital requirements are reiterated here: 

 

 

 

 

 

It is an accreditation requirement that Student Learning Outcomes for the course be stated in the syllabus. These are 

available in the Official Course Outline of Record for the course. It is also very important to review the Student 

Learning Outcomes with students so they have a clear understanding of what they are expected to be able to do as a 

result of taking the course. 

It cannot be emphasized enough that the strategies used to for Assessment of Student Learning and Evaluation of 

Student Performance (Grading) be clearly and thoroughly explained, as well as any instructor policies on Make-Up 

Exams and Grade Improvement. 

Fully online and hybrid classes require that faculty ensured “effective student contact” takes place and the strategies 

for this need to be clearly stated. 

The college’s Academic Dishonesty statement must be referenced, along with any specific policies a faculty 

member has on plagiarism and cheating. 

Technical Information on Blackboard and other online matters is required for fully online and hybrid courses. 

Whenever possible, the syllabus should be posted to the instructor’s website. 

Syllabi for fully online and hybrid courses must be uploaded to the Blackboard shell and should be highly-visible syllabus so 

students can access it easily when entering the course environment. Uploading to a Blackboard shell could also be done in a 

face-to-face course using Blackboard for course management. 

For help in preparing a syllabus for a particular course, consult the official course outline at www.curricunet.com/ohlone as 

well as samples of other faculty’s syllabi for that course (available in the appropriate Dean’s office). In addition, review the 

already mentioned sample syllabus in Appendix A. 

D Textbooks/Desk Copies 

1. From the Publisher: 

a) Instructor’s desk copies are ordered from the publisher by the instructor. Each faculty member is 

responsible for his/her own copy. 

2. From the Bookstore: 

a) If a textbook is needed immediately for an instructor he/she may purchase a copy of the book from the 

Bookstore. 

b) Please note: Book(s) must be returned within FOUR weeks from the date of purchase. When requesting a 

desk copy from the publisher, please ask for an “unmarked” copy to replace the borrowed Bookstore 

copy(ies). 

c) Once an unmarked copy has been obtained directly from the publisher, (within a 4 week time frame from 

purchase) the instructor may bring the book and Ohlone College Bookstore receipt to the bookstore for 

refund. Book(s) that are used, or are stamped with “complimentary copy,” “desk copy,” or similar wording 

cannot be accepted for a refund. 

E Prerequisites, Corequisites, and Advisories 

1. Prerequisites are conditions of enrollment a student is required to meet in order to demonstrate current readiness 

for enrollment in a course or educational program. Examples are courses in sequence; prerequisites demanded 

by Ohlone College, the UC/CSU system, other colleges and universities, and/or by licensing agencies for 

example, the Board of Registered Nursing. Students will not be able to register for classes for which Ohlone 

does not have record that they have successfully completed the prerequisites. If students have registered for a 

course while still completing the prerequisite, they will be dropped from the course after final grades are posted 

if they have not met the requirement of a grade of C or better in the prerequisite course. Students who have 

completed a prerequisite at another college or university will need to meet with an Ohlone counselor about 

getting the perquisite waived. Per Title 5, K-12 classes cannot be used to meet college prerequisites. The 

instructor’s signature on an Add Form does not waive any prerequisites. 

2. Corequisites are conditions of enrollment consisting of a course a student is required to take concurrently in 

order to enroll in another class. 

3. Advisories are conditions of enrollment a student is advised, but not required, to meet before, or in conjunction 

with, enrollment in a course or educational program. Our recommended skills prerequisites are examples. 

14

Refer to Appendix B for the District Policy on Prerequisites, Corequisites, and Advisories. 

F Pass/No Pass 

1. Some courses are offered in which students do not receive letter grades and instead receive either “pass” (P) or 

“no pass” (NP). In addition, in some cases an individual student may enroll in an evaluative (letter-graded) 

class and elect to take that class “Pass/No Pass”. Some courses are also available for Credit by Examination. 

2. In order to take a class for pass/no pass credit, the student must submit a pass/no pass credit authorization form 

to Admissions and Records by the date published in the class schedule. 

3. These procedures are described in Appendix C of this handbook, as well as in the Ohlone College catalog. 

Faculty should consult their Dean for further details. Faculty should make their students aware of this option if 

it applies to their classes. 

G Class Cancellations 

1. Academic Deans monitor class enrollment by daily enrollment reports prior to and during the first week of 

registration, especially when they are concerned about course enrollment figures. Decisions regarding course 

cancellations involve a wide range of factors and it is impossible to give a standard enrollment number for a 

course to run. However, if pre-registration for a course is low, an instructor should check with the appropriate 

Dean’s office to see if it may be canceled. 

2. See also “Faculty Assignment Contract” in Section V of this handbook for information regarding the impact of 

class cancellations on adjunct faculty employment. 

H Attendance 

1. Access to Class Records 

a) By using WebAdvisor, the online records system, you may access your class records online at any 

time for: 

1) Enrollment information, including waitlists 

2) Class rosters 

3) Mid-term and final grade submittal 

b) WebAdvisor is available to all faculty via the college website, www.ohlone.edu. After establishing 

a web services account and setting your own password, you will receive a user ID via e-mail. You 

can then access your class records directly online and in real time. Online instructions are 

available on the College website under Resources for Faculty. Please review section III regarding 

establishing a web services account (WebAdvisor). 

2. Adding Students 

a) Maximum enrollments are established for all classes and are determined by the Dean of your 

division. Instructors may sign student add cards for a closed class at their own discretion (unless 

your Dean has indicated otherwise). Usually, there are some students who register for a course and 

then do not attend (No shows). Instructors are required to drop No Show students on the first day 

of class to make room for students on waitlists. Dropping No Show students is also a requirement 

under federal and state Financial Aid regulations. 

b) Others students who have not registered will sometimes attend the first class meeting hoping that 

registered and waitlisted students do not show. Again, instructors may, at their discretion, accept 

or turn away students based upon available space. Instructors are encouraged to direct students to 

add to the waitlists when space exists. If accepted, these students must either register for the 

class on WebAdvisor or submit a signed add card to the Office of Admissions & Records. 

3. Verifying Information 

a) Students who do not register may not receive credit and /or grades for courses attended. Please 

check your rosters and do NOT allow students who are not listed on your rosters to remain in class 

or to turn in work. If a student in not officially enrolled for a class by the last day to add, he or she 

should be directed to leave the class. You can avoid this unpleasant situation by being diligent in 

managing your roster at the very BEGINNING of the class. The college does not receive 

apportionment (funding from the state) for students who are not registered and they are not 

15

covered by the College’s liability insurance. The College is put in serious liability when 

instructors do not abide by this policy. 

4. Withdrawal from a Class 

a) Student-Initiated Withdrawals: Students may withdraw a class at any time through the last day to 

drop with a W for the class. This is accomplished by dropping online via WebAdvisor or 

submitting a Drop Form to Admissions & Records. Drop deadlines are available on your roster 

and for students in WebAdvisor and in the printed Class Schedule. These drops will show up on 

faculty rosters as they occur throughout the term. Faculty can check for active students at any time 

via WebAdvisor. 

b) Instructor-Indicated Withdrawals: Instructors should use Midterm Grading Roster in WebAdvisor 

to drop inactive students – including “No Show” students – from their class roster. Please make it 

a habit to do this as this will help reduce and eliminate unnecessary administrative disputes 

(petitions) later. Faculty will enter a “W” in the Instructor Drop Column as a flag for Admissions 

& Records to drop the student. It should be made clear to students, however, that ultimately it is 

their responsibility to ensure that they officially withdraw or are withdrawn from a class they do 

not plan to complete. Because an evaluative grade MUST be assigned to any student whose name 

appears on a Final Grade Roster, failure to do so will result in a failing grade. 

I Deaf Students 

1. Ohlone College’s community of students includes a large number of deaf, hard of hearing and disabled students. 

These students enroll in: 

J 

a) classes which are part of the Deaf Preparatory Program, taught exclusively in American Sign Language 

(ASL) 

b) all other classes taught on campus, using ASL interpreters, Real-Time captioners, notetakers, alternative 

testing accommodations, and/or any other educations accommodations which maybe required to provide 

equal access to course materials 

2. Appendix D of this handbook provides guidance on working with Deaf, hard-or-hearing, or DSPS students. For 

more detailed information, consult the handbook distributed by the DSPS Accommodations/Interpreting 

Services department, consult the Ohlone College Deaf Studies and Special Services Webpage, at 

http://www.ohlone.edu/org/dsps/ or contact the Interpreter/Accommodation Services Supervisor, Kelly 

Wilmeth, at (510) 659-6271. 

Office Hours 

1. Full-time faculty are required to hold five office hours per week for student consultation and to assist with 

student advisement and job placement. 

2. Hoteling offices are available at both the Newark and Fremont Campus. Please contact your Dean for 

availability. 

3. Room 1407-A is equipped with computers and has workspace available for adjunct faculty use. Several small 

rooms on the second floor of Hyman Hall are available for meetings with students (contact the Language 

Arts/Social Sciences Division office, Ext. 6173). Also, several small rooms are available on the third floor of 

Building 1 for meetings with students (contact the Reference Librarian regarding the use of these rooms, Ext. 

6171). 

K Locked Classrooms 

1. Keys (fob buttons or card keys) are needed for most rooms which have equipment in them, including lab areas; 

other rooms are opened by custodial staff. Call Campus Security (Ext. 6111 – Ohlone campus or Ext. 2311 – 

Newark Campus) if you need a room opened. 

2. Keys for instructors are ordered by the appropriate Dean’s Office. Instructors pick up keys from the Campus 

Security Office in Building 20 – Ohlone campus or room 1001 Newark campus . You will be notified by the 

Division office, by e-mail, (or you can check with security) when your keys are ready to be picked up in 

Security. Once you have a key fob, any additional room access will be programmed once the request has been 

submitted. You will not receive notification when new rooms have been added to the fob. 

3. Adjunct instructors must turn in their key(s) to the Campus Security Office (Building 20- Ohlone campus or rm. 

1001 Newark campus) at the close of each semester unless they use the same classroom the following semester. 

16

4. A re-keying charge of $10.00 shall be made for each key not returned. 

L Supplies 

1. Use office supply requisition forms to order transparencies, miscellaneous desk supplies, etc. The form is 

available from any Dean’s Office, and requires the Dean’s approval. 

M Field Trips 

1. Due to budget constraints, only trips that will be “no cost” to the College will be approved. Faculty who are 

contemplating field trips or any other meetings of a class off campus, must receive prior written 

authorization. In addition, students must fill out a release form before the trip. Forms are available at any 

Dean’s office. Requests should be turned in at least two weeks prior to the event. Please read “Regulations for 

Instructional Field Trips” in Appendix E of this handbook. 

N Grades 

1. The Ohlone College grading policy is provided in Appendix C of this handbook. It includes a list of grade 

options (and their corresponding symbols), explanations of incompletes and withdrawals, descriptions of 

pass/nopass and credit by examination, and explanations of academic probation and dismissal. This grading 

policy is consistent with Title 5 of the California Education Code. 

2. Final Grade pages are available on WebAdvisor. Short-term class grades are due within 48 hours of the day of 

your last final exam. Semester length class grades are due according to the date posted on the Academic 

Calendar. Grades will be posted to the student’s record within 48 business hours after being submitted by 

faculty, thereby students can access grades on WebAdvisor. Currently, requested grade reports are printed upon 

student request shortly after the semester length class grade submittal deadlines. 

3. Instructors are encouraged to copy their WebAdvisor Grade Rosters; this backup documentation often proves 

invaluable to the Office of Admissions and Records in answering questions that invariably arise regarding 

grades and attendance. 

4. Instructors are urged to maintain back-up records for one year which clearly indicate how grades were 

determined in preparation for students who may protest their final grade. Academic procedures provide 

students the right to dispute a grade within one year of the posting of the grade. All supporting materials 

related to grade calculations should be kept for at least that period of time. Course syllabi should be clear about 

how grades will be determined. Following these two practices will help avoid grade disputes. 

O Inappropriate Student Behavior 

1. Unfortunately, there are times when individual students may behave inappropriately in class. Such behavior 

could include being nonattentive, being minorly disruptive, being verbally harassing or, in the extreme, being 

physically violent. 

2. Appendix G of this handbook provides guidance on how to handle such situations. In addition, Appendix H 

shows the Standards of Student Conduct at Ohlone College. Please familiarize yourself with these so that you 

can best handle such situations if they arise. 

3. Please do not hesitate to contact the Counseling department at 659-6110 if you have any questions or concerns 

about student behavior. 

P Final Exams 

1. All classes must incorporate a comprehensive assessment, examination, or project. 

2. Classes will meet during finals week, according to the official final exam schedule. Activity courses may 

substitute a public performance for a meeting during final’s week with the Dean’s permission. 

3. A two-hour final exam is encouraged. However, faculty whose courses do not require a final exam may 

conduct a two-hour class centered around an alternative activity. (Alternatives to a final exam can include a 

performance, a class project, presentations, or other student activity that is relevant to the course.) 

Q Academic Dishonesty 

Academic dishonesty defrauds all those who depend upon the integrity of the College, its courses, and its degrees and 

certificates. In a broader sense the public is defrauded if faculty knowingly or unwittingly allows dishonest acts to be 

17

ewarded academically. Faculty should make every reasonable effort to foster honest academic conduct. Specifically, 

examinations should be appropriately proctored or monitored to prevent students from copying or exchanging information. 

Examinations and answers to examination questions should be secured in such a way that students cannot have prior access 

to them. If the faculty member believes that there is evidence of academic dishonesty on the part of a student, it is the faculty 

member's responsibility to take appropriate action in accordance with this policy and submit the Ohlone College Academic 

Dishonesty Reporting Form (Appendix I). 

Students at Ohlone College have the right to know what constitutes academic dishonesty in each course in which they are 

enrolled. Faculty members should apprise their classes of the ethical standards required in their courses and the permissible 

procedures in class work and examinations. If feasible, this information should be presented in the course syllabus and/or on 

examination questionnaires. If it is not feasible to include this information on the course syllabus, the policy should be 

referenced on course outlines. Students should be informed of the consequences of violation of these standards, their rights 

of appeal, and the procedures to be followed in the appeal. 

R Frequently Asked Questions 

http://www.ohlone.edu/org/academicaffairs/facultyfaqs.html 

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III Enrollment Management 

A Using WebAdvisor (WA) to Manage Your Records for Attendance and 

Grading 

A variety of screens are available for you to manage your course enrollments and grading, but first you need to set up a web 

services account. Faculty, (full-time and adjunct), are eligible to establish these services. The steps are simple and can be 

completed in about 5 minutes via the College web page (www.ohlone.edu). 

Establishing a WebAdvisor account: Step by step instructions 

Step 1: Go to the College website, www.ohlone.edu. 

Step 2: Click the WebAdvisor link in the top right corner. 

Step 3: Click Sign up for WebAdvisor access. 

Step 4: Under Step 2, click I need an Ohlone College web services account. 

Step 5: Complete all required fields as indicated in the next illustration to create your password and 

security question. Please note that the information you enter in the online form shown below must match the 

information that you submitted on your original Ohlone College application. If some piece of information does not 

match, you will receive an error message “Invalid Data”. You can click the back button and re-enter your 

information. If this error persists, you must contact Human Resources to verify your information. 

Step 6: Click Submit to establish your account. Be sure to record your password. 

19

After completing the previous process, you will receive an e-mail confirmation of your request for WebAdvisor access as 

well as your username. You may now return to Step 2 to log in to WebAdvisor. Click on the “Log In” link at the top of the 

page as shown in the next figure. 

You will see the following screen. Please enter your username and password. Your username (received in your confirmation 

e-mail) will be the first initial of your first name, your last name and possibly a number. 

You will then see the following page after logging in. Now click the Faculty link on the right side. 

20

You next screen shows the Faculty intro screen that gives you access to the various options you have or utilizing your rosters, 

submitting grades and various other items. 

21

Listed below is a quick overview of the WebAdvisor screens available to you. After reviewing this section, you will find 

directions for establishing a WebAdvisor account. This is required before you can log in to view and use the rosters that 

correspond to your sections for a specific term. 

WA SCREENS 

Class Roster 

WHAT YOU CAN DO ON IT 

An alphabetical listing of all students registered for the section. 

A chronological listing of each student who has been added to your waitlist 

appears at the bottom of the class roster. 

Grading (2 options) 

Mid-term/Intermediate 

Grading Roster 

Place a “W” in the first column drop a student from your roster. This 

procedure allows you to report “No Shows” to clear space in your class, as 

well as report students who have stopped coming to class. The remaining 

columns allow you space to post grades that are visible but are not recorded 

in the academic record (you will not need to use these). 

Final Grading Roster 

My Class Schedule 

Search for Classes 

At the end of term, you must submit final grades here for each student, as 

well as attendance hours for courses that have irregular or TBA schedules. 

View your schedule, room assignments, and class meeting times on this 

page. 

This search engine allows you to view your courses and enrollments on one 

page by searching on your last name. You may also view detail on course 

descriptions and prerequisites for each class. This search engine also allows 

students to search for classes. 

1 Class Roster Screen 

The Class Roster screen provides a list of active students in your courses, as well as their contact information (e-mail and 

phone number). The first group of students registered in the course is coded as Add or Register in the “Status” column on the 

class roster and these students appear on the class roster in alphabetical order. The next group of students on the class roster 

would be waitlisted for the section. These students are coded as Wait in the “Status” column on the class roster and they are 

listed in chronological order after the registered students. The class roster will have the students listed in the order that they 

added themselves to the waitlist. The example below does not have any waitlisted students. If it did, they would appear after 

line 21. 

22

2 Advantages of Waitlists 

For Faculty: You now have a list of qualified students who have already passed prerequisite and other registration blocks, 

hopefully resulting in a more stable list of students on the first day of class. 

For Students: They can sign up once and be registered from the waitlist as vacancies open in first come, first served order, 

versus registering by using WebAdvisor and finding a space as another student has just dropped. 

For Deans: They now have an accurate idea of the demand for specific sections; this information can be used to determine 

when to add additional sections. 

Every section’s capacity has been adjusted to accurately represent the current number of seats in the classroom. In general, 

every class section has been given a waitlist of 10 or fewer students. This number can be controlled, increased, or decreased 

even to 0 by the Division Office only. Students are only allowed to sign up on a waitlist for one section of any course. 

Students are free to add and remove themselves from waitlists at any time. 

3 How Waitlists Work 

If your section is full, students are asked on WebAdvisor (or at the Admissions and Records Window-rare instances) if they 

wish to add themselves to the waitlist for the section. As long as students are on a waitlist, other students cannot register 

themselves into the section through WebAdvisor; the only option is to add to the waitlist. In effect, the dynamic, real-time 

registration process for that given section will be suspended. When students add to a waitlist, WebAdvisor will only screen 

for initial qualification at the time of addition, issues such as having valid registration coding, having a clear balance or 

registering with the appropriate priority. A variety of variables can change after a student adds to a waitlist so when an open 

space is available, WebAdvisor will perform the final qualification check and will not register students that have any of the 

following disqualifiers: 

1. Course conflicting with another class on the student’s schedule 

2. Failed a prerequisite that was in progress/not completed a prerequisite 

3. Exceeded the number of times allowed to take a course 

4. Unit overload that would be caused by the course in question 

Students who add to a waitlist appear in chronological order on your roster. 

Each day a process is run in Admissions and Records that checks for any drops (student dropping themselves or system 

dropping due to non-payment, students have 5 days to pay after registration for each set of courses) and then adds qualified 

students from the waitlist into those vacancies. Currently, students do not receive automated e-mail notification regarding 

entry from waitlists. They are informed of the need to routinely check WebAdvisor and view their class schedule. If the 

student does not wish to accept the registration, the student must drop from the waitlist. In this way eligible students are able 

to “electronically stand in line” to get the next available space in a class. 

4 Faculty Control 

As of the first day of school, the dynamic, real-time registration process is suspended so that instructors have control over 

their classes. Students will still have the ability to add themselves to waitlists and you will still have access to see those lists 

on your roster. Students will only be registered into your section from your direction, as you have done in the past. You may 

do this by: 

• Adding waitlisted students that show up the first day via WebAdvisor. 

• Submitting an add card to Admissions and Records. However, remember that signing an add card for a student not 

on the waitlist does not ensure that the student has submitted an application, met prerequisites, or cleared other 

blocks to registration. It is advisable to inform students to first get on your waitlist! 

24

Since students know their number on the waitlist, Deans and Student Services strongly suggest that you sign students into 

available space via your waitlist and not by any other method. If you sign an add card for a student not on the waitlist and/or 

over-enroll sections, be aware that you may not have enough seats available in the classroom. 

Because wait listing better controls enrollment in “Filled” or “Closed” classes, the need to add the instructor signature flags is 

not needed until the end of the first week. All classes will be open to enrollment and controlled by waitlists through the first 

week of class. After that time, semester length classes will be blocked from anything except faculty-directed adds. Please 

keep in mind that these procedures and protocols can change from one semester to another based on enrollment priorities that 

are in effect. 

5 Grading Screens 

1. Select the WebAdvisor link for Faculty. On the next screen, select Grading. 

2. Enter your username and password. 

3. Select the term and then select “Final” or “Intermediate” grading. 

4. Select the section (you can only view or edit one section at a time). 

6 Mid-term/Intermediate Grading Screen 

Use the Mid-term/Intermediate Grading screen to inform Admissions & Records of your decision to drop no shows and other 

non-attending students. The first grading column “Instructor Drop” must be used to enter a “W” (Withdrawal) grade. Please 

note that Admissions & Records must manually drop each student that an instructor wishes to drop. This process is not 

automated. If a student that you dropped remains on your schedule, it is because the request has not been processed. Your 

patience is appreciated, but please contact the Registration Coordinator or the Dean of Admissions and Records if you think 

there is a problem. 

25

7 Final Grading Screen 

The Final Grading screen is used to enter final grades and, in the case of a positive attendance class, the positive attendance 

hours used for apportionment. 

• Acceptable grades are A, B, C, D, F, I (Incomplete) and AU for audits. 

• Incomplete grades also require an expiration date, no greater than 1 year, signifying the time that the “I” grade will convert 

to an “F”. If a student completes their work prior to the expiration date, a standard letter grade can replace the “I”. 

• Intermediate grades, in our case, W’s are displayed, but cannot be modified from the Final Grade screen. 

• Positive attendance hours must be entered along with final grades, or instructor drops, for non-census based classes. The 

total class hours are posted in the header information, for your reference. 

26

IV Support Services for your Students 

A Counseling 

1. Students are encouraged to see counselors at least once a semester where so that they may be given academic 

guidance related to their transfer or career goals. Students are advised to enroll in a Personal Development 

course where they will have the opportunity to learn about study skills, time management, test taking, and the 

overall transition to college. The counseling department is very visible on campus and also publishes 

information about student success and transfer workshops on the Ohlone website and in various college 

publications, flyers and other messages to students. 

2. Instructors are invited to contact counselors regarding student concerns. Counselors will work with instructors 

and may recommend students to appropriate services. Referrals include, but are not limited to student health 

center, personal counseling, tutoring, reading/writing/math lab, financial aid office, transfer & career services, 

community agencies, and/or faculty members. 

3. While the Counseling department no longer has a formal “Academic or Early Alert Project” we are very 

interested in helping your students achieve success and would like to offer assistance to students that you 

identify as needing extra help. Please refer any student needing assistance to the counseling office; they will be 

offered an individual appointment. We also offer specific workshops targeting students who are on academic or 

progress probation as part of our Student Success Program. 

4. The Student Success Program works with students on probation, subject to dismissal, or dismissal status 

because of a Cumulative GPA below 2.0 or an extensive amount of W, I or NC grades. Students on one of the 

aforementioned statuses are notified by e-mail or mail and are required to attend at least one Student Success 

Workshop. They utilize progress reports from instructors. If these students are on dismissal status and would 

like to be considered for re-admission, they must complete a reinstatement petition and have it approved by a 

counselor. 

5. The Student Services staff works as a team in providing services for all students. Admissions & Records and 

Counseling have partnered to reach out to all students with an effective course registration process. 

Additionally, students on academic probation status are encouraged to see counselors for additional assistance 

in the Student Success Program. 

6. We have a faculty member devoted to providing personal counseling services for all students. This counselor 

will be available for crisis counseling and intervention as well as short term counseling services. They offer 

support groups and workshops to aid students with college and personal life adjustment issues. This faculty 

member is also be available to assist and train faculty and staff in dealing with students having personal 

difficulties. Please refer to the counseling and student health center websites to view current personal 

counseling offerings. 

B English & Math Learning Centers 

1. These specialized facilities offer tutoring and self-help computer programs and materials in math, ESL, reading, 

and writing to all students without charge. Instructors are encouraged to refer students needing specialized 

tutoring or other assistance. 

2. Fremont Location - the English and Math Learning Centers are located on the second floor of Hyman Hall, 

Building 12. 

3. Newark Location – the English Learning Center is located in the Learning Resource Center Rm. 1124. The 

Math Learning Center is located in rm. 2306. 

C Online Courses 

1. Ohlone College Online 

http://www2.ohlone.edu/instr/onlineeducation/ 

Staff for online support is located at the Newark Center for Health Sciences, (NCHST). The website offers an 

online introduction to the course management software used to deliver online courses. 

2. What are online courses like? 

Ohlone College offers courses which are fully online, hybrid, and web-enhanced. To browse Ohlone College’s 

selection of fully-online courses, visit WebAdvisor at: https://webadvisor.ohlone.edu/ and search for classes 

under the location “Online Classes.” 

27

A typical online course delivers course materials over the web in the format of web pages, audio/video clips and 

other multimedia formats. Assessment is usually done weekly with online quizzes, projects and assignments. 

Communication is achieved through the use of online collaboration software, such as Blackboard, 

cccconfer.org, discussion boards, chat and email. If you are considering taking an online class, and have more 

questions please do not hesitate to contact us at ecampus@ohlone.edu or call 

(510) 979-7579 or (510) 742-3130. 

Online courses at Ohlone are a great way to earn college units. To register for an online course, log in to 

WebAdvisor and follow the same steps that you would for a classroom course. Then, instead of going to class 

physically, log in to Blackboard to enter the course, and proceed from there, submitting all coursework 

electronically. 

Online classes at Ohlone College are ADA-compliant, and a variety of services exist for students with different 

accessibility needs. If students or faculty have questions about how to make or access ADA-compliant courses, 

they should contact Lesley Buehler at lbuehler@ohlone.edu. 

3. Help Desk 

This desk provides answers to technical questions related to online courses. 

Hours: Monday through Friday, 9:30 a.m. – 6:00 p.m. 

Staff: Quan Nguyen, Room: NC1112 

E-Mail: ecampus@ohlone.edu 

All emails and voicemails are answered within 24 business hours. 

For after-hours please use our 24/7 hotline. They can be reached by dialing toll free to 1-866-259-6244 

or by logging in via http://d2.parature.com/ics/support/default.asp?deptID=8108 and creating a new ticket. 

D Learning Disabilities Program 

1. You may find students who are not doing well in your class although they appear to be working hard but 

showing little success. Such students may have a learning disability and should be referred to the Disabled 

Student Services Program. Ohlone College has a Learning Disabilities Specialist who can test students for 

learning disabilities. We also have an LSP (Learning Skills Program) which offer courses that teach 

compensatory strategies to assist with learning difficulties. 

E Associated Students of Ohlone College (ASOC) 

1. The Associated Students of Ohlone College (ASOC) is the student government on campus. Through income 

from the $5 Student Activity fee and a percentage of profits from the Cafeteria and snack machines, the ASOC 

is able to provide some extra educational/social funding. Should you desire to purchase equipment or bring a 

speaker to campus, you may approach the ASOC for monetary help and support. Forms are available through 

Campus Activities (Building 7, 2 nd floor.). Your presence at an ASOC meeting to present your proposal is 

requested (the Council meets Tuesdays at 1:00 p.m. in room 7101). 

2. Student clubs play an important role in student life at Ohlone College. There are approximately 20 active clubs, 

each providing students a unique opportunity for personal, social, intellectual, spiritual, and athletic 

development. The clubs are formed by and serve students in accomplishing a purpose and reaching a collective 

goal. If you are interested in becoming a student club’s faculty/staff advisor, contact Campus Activities at Ext. 

6255, Building 7, 2 nd floor. Additional information can be found in the Inter Club Council (ICC) Handbook, 

available on the Campus Activities/Club Webpage. 

F Peer Mentor Program 

1. The Peer Mentor Program is designed to provide outreach and retention services to future and current Ohlone 

students. Mentors are selected to do a wide variety of projects, including: speeches to high school students, 

college fair visits, information tables, Welcome Day and leading campus tours. Should you identify a potential 

“leader” in one of your classes, please refer them to the counseling office. 

G Tri-Cities One-Stop Career Center 

The Tri-Cities One-Stop Career Center is open to students and residents of the community for job search and career 

development activities. We offer a wide range of services including workshops on job search strategies, assistance 

with resume writing and interviewing skills, career assessment, and individualized job search support. We provide 

28

esources including: computers with high speed Internet access, phones, and labor market information, books, 

videos and newspapers. We also assist employers in their recruitment efforts. All of our services are provided at no 

cost. 

We are a member of Eastbay Works, a regional partnership funded by the Department of Labor and the State of 

California, designed to coordinate employment activities throughout Alameda and Contra Costa Counties. Our 

Center is open Monday and Wednesday from 9:00 a.m. - 5:00 p.m.; Tuesday and Thursday from 12:00 p.m. - 

7:00 p.m. and is closed on Fridays. Our Center is a partner of Ohlone College Newark Campus and is located at 

39399 Cherry Street, Newark CA. For more information, contact us at 

(510) 742-2323 or visit us on the web at www.tricitiesonestop.com 

V Support Services for Faculty 

A Media Services 

1. HELP FROM STAFF: Media Services is located in the Library. Call Ext. 6280 for consultations and 

assistance. 

29

2. VIDEOTAPES: All videotapes and DVDs are listed in the library’s online H.A.N.S. catalog, 

http://www2.ohlone.edu/org/library/. All videotapes and DVDs are kept at the Circulation Desk. To check out 

a video from the library, bring a photo ID to the Circulation Desk. You can reserve them in advance, either by 

contacting Lead Library Technician Jamillah Gabriel at jgabriel@ohlone.edu or by locating the item in the 

online catalog (HANS) and clicking “Make A Request”. You can return videotapes to the Circulation Desk at 

either campus (when the library is open); the book drop in the foyer outside the Fremont campus library (at any 

time); or to the Book Drop located in Parking Lot P (right near the path entering campus by Building 7). 

3. EQUIPMENT: Delivery clerks deliver some equipment to classrooms, and pick up and return items to the 

Media Center after class. All rooms are equipped with overhead projectors and screens, and most have 

TV/VCRs. Other equipment available includes: slide projectors, P.A. system, lapel mike, camcorders, audio 

cassette player/recorders, LCD projectors, 16 mm projectors, laptop computers, and computers with projection 

devices. 

4. REQUEST FORMS: To arrange delivery of videotapes and/or media equipment, complete request forms via 

the electronic form on the Media Center webpage: http://www.ohlone.edu/org/media_ctr/request.html 

Or, you can collect a paper form at the Library Circulation Desk. 

5. We encourage you to contact Media Services at Ext. 6280 to discuss media and equipment problems, burned 

out projector bulbs, etc., and to order equipment. Please DO NOT MOVE OVERHEAD PROJECTORS 

FROM ONE ROOM TO ANOTHER. Notify the Media Center ASAP if a bulb burns out and state the room 

number. 

6. At the Newark Campus, classrooms are equipped with a TV/VCR, overhead projector and screen. We request 

that this equipment not be placed on the floor or student desks, or on an unstable piece of furniture. PLEASE 

DO NOT MOVE A.V. EQUIPMENT FROM ONE ROOM TO ANOTHER. Notify the NCHST front office if 

a bulb burns out or if the equipment is not working properly. Videocassettes and other AV materials must be 

ordered from the Media Center (659-6280) on the Fremont campus. Request forms can be obtained from the 

Media Center or at the NCHST front office. Your videocassettes will be delivered from the main campus on the 

day that your class is held. Please return them to the NCHST front office at the end of your class period so that 

they can be returned to the main campus in a timely manner. 

B Duplicating Services 

Central Services Center – Fremont Campus 

Hours, Duplicating Center Location, Telephone, Staff 

Hours of Operation 

Monday - Friday: 8:00am - 2:00pm 

Saturday, Sunday, Holiday: CLOSED 

When the Duplicating Center is closed, faculty can use the Self-Service Lobby Copier. 

Location, Telephone 

Building 1, Second Floor, Room 1213 (Campus Map) 

(510) 659-6211 or (510) 659-6012 

Staff 

Maria Rocha 

Duplicating Request Form 

http://www.ohlone.edu/org/centralservices/ - click on the link - duplicating request form. 

Guide for Duplicating Services 

Duplication consists of photocopying, digital imaging, and color copies. White, color, or special paper is supplied with these 

services. Customer supplies letterhead stock and must be pre-approved by the Duplicating staff. Transparencies are available 

at your Division Dean's office. 

Self-Service Lobby Copier 

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The lobby copier is located across from the mailroom. The copier is available for faculty use only. A copier code must be 

obtained from the appropriate Division Dean. Codes are cleared every Monday and each instructor has a limit of 300 copies 

per week. The lobby copier is stocked with white 8 1/2 x 11 paper. Any other requirements must be submitted to the 

Duplicating Center. Mailroom will clear machine problems and keep the paper trays full. 

Levels of Service 

Mailroom provides 4 levels of service: 

1. Quick Copy: Limited copies to cover emergencies and other unforeseen situations at the walkup copier in the hallway. 

2. Express – same day Service: Orders submitted in the morning will be delivered that afternoon. Jobs received in the 

afternoon will be ready the next morning. 

3. Normal Service: Standard 24 hour turnaround. Complex jobs may take longer. 

A Duplicating Center Request Form (MS Word) is submitted to the Duplicating Services Center for all express and 

normal jobs. If help is needed to complete the Duplicating Center Request Form or questions need to be asked, a 

Duplicating / Mailroom counter clerk will help the customer. 

If the finished job is not an exam, it will be placed in the requester’s mailbox. If it is an exam, it will be secured behind 

the Mailroom counter and a slip will be placed in the requesters mailbox for pick up. Simply pick-up the exam at the 

mailroom counter during regular hours. The requestor must sign for all exams and must give a verbal authorization to 

Mailroom for anyone else picking up the exam. 

The two other options for handling tests are: 

a. Have the exam placed in the appropriate mailbox. The place exam in mailbox box must be checked and a 

signature is required. 

b. Test may be left in a locker in the mailroom only upon request. 

Please note that delivery/pick-up times vary, especially jobs that are sent off campus due to courier time. 

4. Duplicating requests are also accepted by email. Please follow these guidelines to assist us in completing your requests 

in a timely manner: 

a. Adobe PDF files are preferred. The Duplicating Center cannot modify files. 

b. Duplicating requests should be emailed to ohlone@e-arc.com and must include a completed Duplicating Order 

Form (MS Word) as an attachment, along with the PDF file(s) to be duplicated. 

c. All files/masters will be copied as submitted. Please take the time to proof all final documents and complete 

instructions on request form. 

d. If copies need to be double-sided and some need to be single-sided, please send to two separate files with 

separate Duplicating Request Forms. One submission for the double-sided job, and one for the single-sided job. 

e. Must be submitted as 8 l/2 x 11 originals. 

If there are any concerns or questions, please contact the mailroom! If there needs to be any discussion on the various jobs 

for layouts, scheduling, etc., set up an appointment to see Duplicating personnel. Large and unusual requests must be 

scheduled in advance. 

C Mail Services – Fremont Campus 

Hours, Mailroom Location, Telephone, Staff 

Hours of Operation 

Fall and Spring Semesters: 

Monday - Friday: 8:00am - 2:00pm 

Saturday, Sunday, Holiday: CLOSED 

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Summer Term: 

Monday - Thursday: 8:00am - 2:00pm 

Friday, Saturday, Sunday, Holiday: CLOSED 

Location, Telephone 

Building 1, Second Floor, Room 1213 (Campus Map) 

(510) 659-6211 or (510) 659-6012 

Staff 

Maria Rocha 

Guide for Mail Services 

Mail Services provides: 

Mail and package delivery to staff/faculty/department mailboxes in Central Services located in Building 1, 

Second Floor, Room 1213 (commonly referred to as the Mailroom). 

Processing incoming and outgoing U.S.P.S. mail. 

Our goal is to provide service that is courteous, economical and efficient. This guide will help you expedite 

your mail efficiently and effectively. 

U.S. Postal Service Mail 

U.S. Postal Service Mail is defined as Ohlone College business mail requiring postage. For same day pickup of 

outgoing mail, present all mail as early in the day as possible. 

Your mail is important to us. To help expedite the processing of your mail please: 

Separate foreign mail from domestic mail. 

All international mail must be in envelopes 

Do not put personal mail in the Campus Mail stream 

Bundle outgoing envelopes and secure with a rubber band 

Postal Rates: Rate-based Pricing (Effective May 2009.) 

On May 14, 2007, the US Postal Service instituted a procedure they call Rate-based Pricing. 

The dimensions of a mail piece will play a major role in determining the prices we pay for first class mail. 

Rates for letters, large envelopes (flats), and packages (parcels), are no longer the same based on weight. 

For example: postage on a 2oz. letter may be .58 cents, while a 2oz. flat would cost .97 cents, same weight, 

different shapes. 

To save on first class postage costs, it is imperative that maximum effort be made to fold correspondence in 

such a manner that it will fit in a standard letter-sized envelope. The maximum size for a letter is 11 l/2 x 6 1/8. 

Anything over that is a flat or parcel and will cost more. Any questions or concerns, please contact the 

Mailroom! 

Addressing 

Use the following return address format for outgoing Ohlone College mail: 

(Name of Individual) 

(Department Name) 

43600 Mission Blvd. 

Fremont, CA 94539-5847 

Note: Do not use the old P.O. Box Address 

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Bulk Mail 

Bulk Mail Instructions, postal regulations and supplies, are available in the mailroom. 

Mail Preparation 

Departments are responsible for preparing, addressing, and filling out forms for the type of service desired. 

Overnight Shipping 

For a pick up before 2:00pm. obtain Fed Ex materials from the mailroom. FedEx will pick up your 

letter/package the same day, in most cases. After 2:00 p.m. materials may be obtained from the Ohlone College 

Bookstore. 

FedEx (800) 463-3339 

Fed Ex will only pick up from the Mailroom (Building 1, Second Floor, Room 1213) or bookstore. Overnight 

envelopes may be dropped off at any Fed Ex Drop off box, as well. 

Newark Campus 

THE NEWARK CAMPUS MAILROOM 

The Fremont Campus Mailroom will handle U.S. mail, inter-campus mail, and small packages at the new 

Newark campus. Please be sure outgoing mail is in the Newark Mailroom before NOON for same day pickup. 

The Newark Mailroom is in room 2311. 

Newark Instructors, due to the limited size of the mailboxes, it is imperative that they be checked and emptied 

daily. This will ensure all mail is delivered properly. When mailboxes are full, department Deans will be 

notified. 

For security purposes, the Newark Mailroom will remain locked. If keys are needed, please contact your 

Dean’s office. 

Please note, for security purposes, the Newark campus will not handle personal mail. It should be taken directly 

to the post office or public mailbox. 

DUPLICATING – Newark Campus 

Requests for Central Duplicating can be submitted by sending an email with attachment to 

ohlone@e-arc.edu. Your email request should include the duplicating request form which can be located on 

the Ohlone website, specifically under Central Services at 

http://www.ohlone.edu/org/centralservices/. Duplicating requests can also be submitted utilizing inter-campus 

mail. Completed jobs may be picked up at either the Fremont or Newark campus mailroom, so please specify 

on your request form. 

NEWARK CAMPUS COPY CENTER: 

Room NC2221 codes and resets are managed by IT. Room NC2221 contains: Copier, printer, scanner, 

scantron, and two computers. Faculty office key opens the door. 

Local copiers at Newark have a limit of 500 copied per semester for faculty. 

Remember, Newark is a “green” technological campus, so paper copies should be kept to a minimum, be twosided, 

and be on recycled paper, whenever possible. The copiers at Newark have been equipped with scanning, 

33

faxing, electronic document storage, and email capabilities. The use of this technology is highly encouraged. 

Training is being handled by the IT Help Desk by calling *7333 or helpdesk@ohlone.edu 

Services at our Newark Campus are limited. So, pre-planning is a must. With the shifting of personnel, some 

services at the Fremont campus will be impacted, including the necessity for closing the service window from 

time to time. For any questions, please contact the mailroom at extension 6012 or Diana Garza at extension 

2302. 

Frequently Asked Questions About Mail Services: 

Q. Is there a mailbox in the Fremont Mailroom for personal outgoing pre-stamped 

mail? 

Yes. Find the blue sign that reads "Personal outgoing pre-stamped mail." 

Q. What is the deadline for processing outgoing U.S. mail? 

Outgoing U.S. mail must be in the outgoing mail boxes by 11:30 A.M. daily 

Q. What express services are available? 

Priority Mail (2-3 days), Express Mail (overnight or next day), U.P.S. and FedEx. 

Q. When is incoming mail received? 

Daily at about 12:00pm (noon). 

Q. Do you sell stamps? 

No. Stamps may be purchased at the Ohlone College Bookstore. 

Q. When are packages (UPS and Express) received? 

Twice daily at about 10:00am and at about 3:00pm 

. 

Q. How frequently are mail, packages, duplicating jobs delivered to Ohlone College 

employees at our Newark Campus? 

Duplicating jobs/mail is delivered every weekday in the early afternoon. Any outgoing mail/inter-campus mail 

is picked up at that time and distributed. 

34

D Learning Resources Center 

1. LIBRARY COLLECTION: Visit the Ohlone College Library home page at 

http://www2.ohlone.edu/org/library/ to discover the wide range of resources available to faculty, students and 

staff at Ohlone College. You can search for physical books, electronic books, textbooks and audio-visual 

materials including instructional videos in H.A.N.S., the library’s online catalog. In addition, the library 

subscribes to a rich collection of electronic periodical databases that provide full-text access to thousands of 

journals, magazines and newspapers. In addition, all of these resources are accessible remotely. Reference 

Librarians are available at both the Fremont and Newark campus to help students locate resources for projects 

and assignments, as well as to answer any questions about accessing online and physical library items. For 

reference assistance, email librarians@ohlone.edu, or submit a question online via the Ask A Question page at 

http://www2.ohlone.edu/org/library/ask.html. 

2. RESERVE SERVICE: You may place books, articles, and audio-visual materials on reserve at the Circulation 

Desk of the Fremont or Newark campus by bringing in the items and filling out a Course Reserve form. For 

further information, email Learning Resources Technician Emily Grantz at egrantz@ohlone.edu or contact the 

Circulation Desk at Ext. 6160. 

3. MULTIMEDIA ITEMS: Laptops, Digital Cameras, Video Cameras, iPods, iPads, DVD players, Instructional 

Videos and other audio-visual materials are available from the Newark LRC Circulation Desk and may be 

signed out for classroom use. The Fremont LRC has a variety of Instructional Videos, as well as DVD players 

and headphones. 

4. LIBRARY INSTRUCTION: Faculty members may arrange for librarians to provide course-tailored library 

instruction sessions for their classes, focusing on such topics as basic research skills, information competency in 

a given discipline, or the use of the Internet for research. To schedule a library instruction session for a course 

based at Fremont, email KG Greenstein at kgreenstein@ohlone.edu. To arrange an instructional session for a 

Newark-based course, email Barbara Duggal at bduggal@ohlone.edu. 

E Professional Development 

Professional Development Funding Available 

The Ohlone College Professional Development Committee provides up to $500 per person each year, as funds are available 

from the District. The process and forms for application and reimbursement are available on the Professional Development 

website: 

http://www.ohlone.edu/org/profdev/forms.html 

Faculty Flex 

The Flex calendar was instituted at Ohlone College in Fall 1993. Its purpose is to provide professional development activities 

for faculty that will enhance learning in the classroom. Four days of the instructional calendar have been set aside for these 

activities. 

Full-time Faculty: Full-time faculty must attend one Professional Development (Flex) day at the beginning of the 

fall semester and at the beginning of the spring semester, and must fulfill an additional twelve hours with optional 

activities. These additional twelve hours can be completed by attending on-campus workshops (Floating Flex) or 

through individual projects approved in advance by their appropriate Dean. Faculty have until June 30 to fulfill their 

Flex obligations for that year. Hours missed will be deducted from sick leave. 

Adjunct Faculty: Adjunct faculty will receive compensation of up to a maximum of three (3) hours at the lab rate 

for one flex divisional meeting plus any other authorized flex activity per semester which they attend. 

Further information is available on the Professional Development website: http://www.ohlone.edu/org/profdev/facultyflex/ 

Learning College Week 

Learning College Week is held the week before the start of each semester to provide learning opportunities for all Ohlone 

College employees. The Professional Development Committee plans this week of stimulating workshops. Workshops are 

held on both campuses so please check the schedule carefully. For more information and the schedule of events, consult the 

Professional Development Website: http://www.ohlone.edu/org/profdev/profdevcalendar.html 

35

Workshops on Curriculum Development, Teaching and Learning, and Program Review 

Workshops are available on Curriculum Development, Faculty Reflections in Teaching and Learning and Program Review. 

Contact Deb Parziale, Project Manager at dparziale@ohlone.edu or 510-659-6026 to schedule a workshop. The Student 

Learning Outcomes and Assessment (SLOA) website has additional resources. http://www.ohlone.edu/org/sloacomm/ 

The following workshops are available: 

1. Faculty Reflections in Teaching and Learning: Share your techniques with other faculty! 

2. Creating an Integrated Student-Centered Curriculum. 

3. Creating a syllabus with assignments that engage the student and assessments that focus on the student learning 

outcomes. Enjoy the process of creating a clear and engaging syllabus! 

4. Developing effective course and program student learning outcomes. 

5. Designing rubrics to set clear expectations for student learning and communicate that information to students. 

6. Authentic assessment: What is it and how do I use it in my classes? 

7. Classroom Assessment Techniques. 

8. Creating a student learning outcomes assessment project. 

9. Using collaborative learning techniques. 

10. Creating generative conversations within class. 

11. Developing an effective program review and using the CurricUNET Program Review module. See the Program 

and Services Review web site for resources: 

http://www.ohlone.edu/org/programreview/ 

12. Additionally, a variety of additional workshops are offered during the fall and spring Learning College Weeks. 

Distance Education and Academic Technology Workshops 

Learn how to use and/or enhance your knowledge of today’s technologies that can help you facilitate student engagement and 

learning! 

View the Ohlone Online Website and Register for semester class offerings: 

http://www2.ohlone.edu/instr/onlineeducation/new/faculty/fac_webct_training.html 

More about these courses: 

1. New Technology Training: This workshop is designed for Ohlone faculty who is either new to Ohlone or would like an 

overview of the many technology tools and resources available to them. Topics include: How to Use Classroom 

Presentation Technology & the Interactive Whiteboard. 

2. Blackboard Enhancements: This workshop is designed for Ohlone faculty who would like to learn more about Blackboard 

and/or those who are seeking to deepen their understanding of Blackboard. This workshop will include: customizing 

Blackboard content modules, creating an announcement, uploading a syllabus, course handouts and/or other documents, 

posting to a Discussion Board forum and using the Assignment feature. 

3. Student Engagement Workshop: In this workshop you will learn how to integrate the cell phone into your classroom; how 

to use CCCConfer.org (CCCConfer is an e-conferencing service that allows its clients to see, hear, Instant Message, present 

and share information in a collaborative manner, more details below.) and Clickers which can also significantly change the 

way you interact with your students to keep their attention, provide immediate feedback, and encourage all students to 

participate. 

4. Introduction to Online Teaching and Learning: This @One workshop is ideal for those of you who are new to online 

teaching. This course will introduce you to effective practices in online instruction. Building on a solid understanding of 

California Community College distance education policies and procedures, you will actively create an effective online 

learning unit. As you plan your own online course you will learn how to: 

 

 

Maximize student success by designing effective student-centered learning activities to address different learning 

styles 

Develop customized online policies for your class 

36

Identify the critical functions of a course management system 

Evaluate online assessment options 

Successfully apply copyright and fair use practices to digital content 

Note there are several other courses offered by @ONE. For more information click here: 

http://www.onefortraining.org/online-courses 

5. Blackboard CMS BBNG9.1: Learn the basics of how to set up your online course content. Learn tips and tricks to make 

your documents accessible for all students. 

6. Caption Your Mini Video With Camtasia 7.1 For Mac or Pc: Caption those i-movie or CAMTASIA produced videos 

with some easy 1-2-3 training. 

7. Adobe Connect/Adobe Pro/MS 2010: Learn the multiple functions of these software, as well as making your PDF forms 

editable! 

8. How to Locate & Evaluate Internet Resources: To Google or not to Google? In this workshop, learn how to locate & 

evaluate Internet resources appropriate for academic research (This workshop is also available for your courses. The 

Librarian can come to your classroom (Virtual or Live) and show your students these tools. If you would like to schedule a 

session please email: KGreenstein@ohlone.edu for Fremont Campus classes and BDuggal@ohlone.edu for Newark 

Campus. 

9. How to Avoid Plagiarism: This workshop calls attention to Resources for Instructors for teaching students how to 

avoid plagiarism, and how to use Safe Assign, Blackboard’s tool for detecting plagiarism. 

Technology Tools: 

1. Adobe Connect: Adobe Connect offers real-time online conferencing to support meetings, teaching and learning, and virtual 

office hours. Novices and experts alike will enjoy the capability to easily create and deliver online learning, meetings, and 

presentations. Connect includes the capability for multiple video conferencing windows. 

http://www.adobe.com/products/adobeconnect.html 

2. Skype: Skype is for doing things together, whenever you’re apart. Skype’s text, voice and video make it simple to share 

experiences with the people that matter to you, wherever they are. 

37

www.skype.com 

3. CCCConfer: CCCConfer is an e-conferencing service that allows its clients to see, hear, Instant Message, present and share 

information in a collaborative manner. Two or more people can conduct a meeting over the Internet using e-conferencing 

technologies to view a shared document, stream audio and/or video, use VoIP, or use a Web-based chat technology. A 

Presenter can present content over the Internet using a form of slide show presentation, Web-based chat and streaming audio 

and/or video. Attendees view the presentation by logging into the Web conference, and communicate with the moderator 

either through their phones or through e-based chat. 

The Presenter can interact with participants, view attendee lists and manage the communication during the event. This e- 

conferencing format offers real-time viewing and/or modification of shared documents and files through the Internet. No 

special software is required for any number of users to view a shared document. Collaboration answers the need for teams in 

disparate locations to be able to work together simultaneously on a shared document. 

Conduct an all-staff meeting with every college in your district, train new hires, launch a new project, communicate with 

students who aren't on campus, continue meeting with committee members regardless of travel budgets--the possibilities for 

simplifying the business of education are endless. The best part of CCC Confer--you don't need to buy any equipment or 

software and you don't need to invest any money to use it. All you need is your phone and an Internet connection. 

Questions? Email clientservices@cccconfer.org 

4. iMovie: Turn your home video into a movie masterpiece. 

 

 

 

 

 

 

Make fun Hollywood-style movie trailers in just a few clicks. 

Create the perfect soundtrack with easy-to-use audio editing controls. 

Apply visual effects such as slow motion, a dream haze, and more with one click. 

Quickly find the clips you need with People Finder. 

Turn your video into a broadcast news or sports segment just like those on TV. 

Publish your movies on Facebook, YouTube, Video, CNN iReport, and more. 

www.apple.com 

5. Camtasia- With the Camtasia screen recorder, you can create interactive training and support videos that are on-demand for 

instant viewing. Screen casts are quick, easy, and inexpensive to produce. They’re perfect for rolling out new software, 

orienting new staff, showing customers how to use your product, or establishing a “self-help” desk. 

www.techsmith.com 

38

6. Ojosoft Converter, Powerful all-in-one video conversion software. 

Easy to use. Convert video between almost any formats with fast speed and high quality. User-friendly interface and easy to 

use, makes the conversion as easy as ABC. Convert AVI MP4 WMV MOV MPEG FLV and other video file formats. 

Extract audio tracks from movie and video files. Available for Windows and MAC. 

a 

b 

www.ojosoft.com 

7. Prism Video Converter Software 

Prism AVI / Mov Video converter software 

Convert AVI, MPG, 3GP, MP4, MOV, FLV and other video file formats. Available for Windows and MAC 

http://www.nchsoftware.com 

8. iTunes: iTunes is a free application for your Mac or PC. It organizes and plays your digital music and video on your 

computer. It keeps all your content in sync. And it’s a store on your computer, iPod touch, iPhone, iPad, or Apple TV that has 

everything you need to be entertained. Anywhere. Anytime. 

www.apple.com 

F Staff Lounge & Cafeteria 

1. The Cafeteria is located on the second level of Building 5. While hours may vary, they are typically: Monday – 

Thursday, 7:30 a.m. - 8:00 p.m., Friday, 7:30 a.m. – 2:00 p.m. Closed Saturday and Sunday. Limited service in 

the summer and on breaks. A staff dining room with a microwave is located adjacent to the Cafeteria in room 

5209. 

39

2. A staff lounge with a kitchen, microwave and refrigerator is located on the second level of Building 1, Room 

1201. A limited number of lockers are available for adjunct instructor use in this staff lounge. Contact Human 

Resources (510) 659-6088 for a locker assignment. 

3. Vending machines are located in Buildings 1, 4, 5, 6, 8, 9, and Smith Center. 

4. On the Newark campus, there are two staff lounges located on the second floor. One is located in wing 3 (Room 

NC-2310) and the second one is located in wing 4 (Room NC-2408). The staff lounges are equipped with a 

refrigerator, microwave, sink, and cupboards. A key is required to access each of these locations and can be 

requested through your Dean's office. In addition to the break rooms, café tables are located in the first floor 

main lobby. 

G College Security 

1. All crimes should be reported immediately. On the Fremont campus you may call Campus Police Services by 

dialing Ext. 6111. On the Newark campus you may call Campus Police services by dialing ext. 2311. An 

anonymous Crime Tip Line has been established for use by students and the general public to report crime and 

other activities. The number is 979-7997. Report any and all of the following: 

a) Any injury to a student, staff member or general public 

b) Suspicious persons or activity 

c) Any type of Crime 

(1) Theft 

(2) Disturbance 

(3) Vandalism 

(4) Assault 

Should a staff member be witness to a disturbance they should intervene only when safe to do so and should call 

for Campus Police Services to respond. Please take note of any information that might be useful to Campus 

Police. This would include names of people involved, physical descriptions and car details including license 

plate numbers. 

2. To curtail the problem of theft and vandalism, we need everyone’s help. By taking the following precautions, 

we can each assist in the prevention of thefts and burglaries: 

a) When leaving your work area, please make sure that your office door is FULLY CLOSED and locked. 

It is not unusual for Campus Police to find doors opened or unlocked. 

b) Please lock your desk and file cabinets if they contain personal items, test materials, or anything of 

value. 

c) You may want to reconsider bringing personal items of value to the campus. The District’s insurance 

policy does not cover the loss of employees’ personal items. 

d) For computers and typewriters, you may want to consider the purchase of a lock-down device. A 

burglar does not want to spend a lot of time in any area; the more difficult the situation is made for the 

burglar, the less likely he/she will stay around. 

e) Should you see anyone or anything suspicious in your work area or anywhere on campus, please 

immediately call Campus Police/Security on Ext. 6111. 

H Human Resources 

1. Is available to assist all employees in areas that include but not limited to employer/employee relations; equal 

employment opportunity and diversity; recruitment activities; employee benefits; workers’ compensation 

processing; staff development; and, employee assistance programs. 

2. Human Resources is located in Room 1203A at (510) 659-6088. 

3. Please refer to Section VI for more information regarding employment at Ohlone College. 

I Business Services 

1. See the Business Services web site at http://www.ohlone.edu/org/bus_services. 

40

VI Employment at Ohlone 

A Requirements 

To meet legal requirements, no one may begin employment without first submitting the following to the Human 

Resources Department (rehires with a break in service of more than two or more years need only complete 

asterisked items): 

*1. Written proof of freedom from tuberculosis (only necessary if test has expired, must be repeated every 4 years – 

may be done by x-ray or skin test 

*2. W-4 

*3. I-9 Employment Eligibility Certificate and supporting documents 

4. Employment Application 

*5. Required official transcripts, License, Certificates, and/or Credential (only necessary if not already on file) 

6. Copy of Social Security Card 

7. The Department of Justice now requires all fingerprints to be taken with a Live Scan machine and transmitted 

electronically. Instructions are in all New Hire Packets.. 

*8. State Teachers Retirement System (STRS) Questionnaire with selected election forms completed (only 

necessary if changing retirement plans) 

Other required documents must be submitted within 30 days of employment. Call Human Resources 

(510)-659-6088 employment to complete the hiring process and necessary forms. 

B Human Resources Files 

Permanent Personnel files for all employees are located in the Human Resources Office in Building 1, Room 1203A. 

These contain applications, credentials, Minimum Qualifications, equivalency verifications (if applicable), official 

transcripts, reference papers, foreign degree evaluations, etc. If you have any questions regarding eligibility to teach 

in the community college system and the teaching subjects, call the Human Resources Office at (510) 659-6088. 

C UFO Contract 

1. The Agreement between the Ohlone Community College District and the United Faculty of Ohlone (UFO) 

contains information on issues that are required to be negotiated, including: faculty rights, grievance and 

conciliation procedures, salary, evaluation policy and procedure, flex time, holidays, leaves, professional rank, 

duties and requirements of instructors, and retirement. 

2. Copies of the collective bargaining agreements are available for review at the Human Resources Website and in 

the Human Resource Office; in the offices of Academic Deans or the Vice President, Academic Affairs/Deputy 

Superintendent; or through UFO representatives. 

D Faculty Assignment Contract (Adjunct/Overload Teaching Contracts) 

1. Although adjunct faculty may be assigned instructional classes, the District may cancel that assignment for a 

number of reasons. Some of the reasons are listed below. These should not be considered the complete list of 

reasons for assignment cancellations. 

a) The class is canceled due to low enrollment. 

b) The class is canceled due to budget cuts. 

c) A full-time instructor has a class canceled and needs another class in order to maintain a full teaching load. 

The full-time instructor may “bump” the adjunct instructor if no other class is available. Note that the fulltime 

instructor may not “bump” the adjunct instructor to maintain an overload. 

E Timesheets & Paychecks 

1. Payday is the last working day of the month for full-time faculty and mid-month for part-time faculty (except 

May which is paid on the last day of school and December which is paid on the last day of school). Full-time 

faculty paychecks are available at the window outside 1211, Building 1 on the last working day of each month 

from 9:00 a.m. to 3:30 p.m. If you do not pick up your check by 3:30 p.m., it will be mailed to your home. 

Direct Deposit is encouraged for your convenience. 

41

2. Part-time Faculty and Overload Assignments 

a) Pay periods cover from the 1 st of the month through the end of the month. Time sheets will be placed in 

mailboxes or mailed by the appropriate Dean’s office, and must be returned to that Dean’s office or 

mailbox on or before the last day of the month. Instructors teaching classes that meet on the last day of the 

month should estimate their time on the last day to meet this deadline, making any corrections the 

following month. It takes anywhere from one day to one week for the U.S. Postal Service to get this to 

you. Direct Deposit is encouraged for timely receipt of your pay. 

b) Paychecks for part-time faculty are available at the window outside 1211, 2 nd floor, Building 1 on payday 

from 10:00 a.m. to 3:00 p.m. If you do not pick your check up by 3:00 p.m., it will be mailed to your 

home. 

c) Adjunct employees called for jury duty shall be granted leave with pay. Jury service fees, exclusive of 

mileage and meal allowances, received by the employee shall be paid over to the District. 

3. Changes in Deductions 

If you make any adjustment to your deductions or TSA’s, please allow 30 days prior to the pay date for the 

changes to take effect. Forms are available in the mailroom or Human Resources. See the Human Resources 

web page for payroll due dates and pay dates. 

F Absences & Sick Leave 

1. Instructors who cannot meet their scheduled instructional assignments should call and e-mail their appropriate 

Dean’s Office as soon as possible. Deans’ offices are generally open for such messages and posting of class 

notices from 8:00 a.m. to 5:00 p.m. daily. 

2. Before 8:00 a.m. or after 5:00 p.m. call the Security Office at extension 6111 for Fremont Campus classes and 

call extension 2311 for Newark Campus classes. Security will post classes. 

3. Instructors should not ask someone to substitute for them without prior permission from their Dean. All 

(substitute) instructors must be (officially employed by the District and) properly credentialed or meet 

Minimum Qualifications as established by their department. 

4. Instructors should record any time for which sick leave is claimed on the absence report for that pay period, and 

state substitute (if any). 

5. If you have any questions about sick leave, please call Human Resources at extension 6088. 

G Workers’ Compensation 

1. All District employees (Full-time, Part-time, Other Hourly, Student Employees) and Volunteers, who have 

completed the appropriate Volunteer form, are covered by the District’s Workers’ Compensation plan. 

2. Between 7:00 a.m. and 5:00 p.m.: If any employee or “signed-up” volunteer is injured, after determining that 

the injury is not life threatening, call the Workers’ Compensation Coordinator at Ext. 6445 or main Human 

Resources line at Ext. 6088 for assistance and referral to the District’s Workers’ Compensation medical care 

provider. If the Coordinator is not available, call the Ext. 6201 to speak to the AVP of Human Resources. If 

the injury is life threatening, call 9-911 for Emergency Services. Then call Campus Police at Ext. 6111 for 

emergency services personnel assistance. The Workers’ Compensation Coordinator should be called afterward 

for additional assistance and information. 

3. Between 5:00 p.m. and 7:00 a.m.: An injured employee or “signed-up” volunteer should be taken to the nearest 

open medical facility for care (Campus Police, Ext. 6111, has a listing of open facilities). The Workers’ 

Compensation Coordinator as well as employee’s supervisor should be called after 7:00 a.m. the next morning. 

H Instructor Evaluations 

1. Classes will be visited by Deans and/or Designee. Full-time faculty members who teach in the same discipline 

may be requested by administrators to conduct classroom observations of adjunct faculty. This report may be 

reviewed with the instructor following the observation and will be sent to you in a sealed envelope for your 

signature prior to filing. 

2. Instructors are asked to have students evaluate their courses. Forms are available for this purpose, and may be 

obtained from the appropriate Dean’s Office. Tenured full-time faculty undergoes the evaluation process at 

least once every three years. Non-tenured full-time faculty undergoes the evaluation process at least once in 

42

their first, second, and fourth year of employment. Adjunct faculty is evaluated at least once within the first 

year and thereafter at least every six semesters. 

3. All fulltime faculty will participate in a peer evaluation. The process for peer evaluation will be explained to 

you by your Dean. (Refer to Article XIII, Section 13.6 of the UFO Agreement.) 

I Faculty Senate 

1. The Ohlone College Faculty Senate is the faculty voice in shared governance issues at Ohlone – it is the means 

through which the faculty participates effectively in the formation of college educational and professional 

policies, as well as in the selection of major administrative personnel and faculty. The Faculty Senate makes 

recommendations to the Administration and the Board of Trustees on matters of educational and professional 

significance. 

2. The Faculty Senate does not take part in negotiations concerning working conditions – these are handled by the 

faculty’s bargaining unit, the United Faculty of Ohlone (UFO). See Section VI.C above for a description of the 

UFO Contract. 

3. The Faculty Senate is a representative body, whose Governing Council consists of 15 faculty representatives. 

The Faculty Senate generally meets on the first and third Wednesday of each month. Anyone can bring up 

issues and/or concerns to be placed on the agenda and addressed at these meetings. 

4. For more information about the Faculty Senate, consult the Senate’s web page at 

http://www.ohlone.edu/org/faculty_senate or contact the current Faculty Senate President, Jeff O’Connell, at 

joconnell@ohlone.edu 

43

J Acronyms 

Notes: 1. Acronyms without pronunciations given are spelled out when spoken. 

2. Underlined acronyms are unique to Ohlone. Other acronyms are used at all of the state’s community colleges. 

ASCCC - Academic Senate for California Community Colleges 

ASOC - Associated Students of Ohlone College 

CalWORKS (pronounced cal-works) - California Work Opportunity and Responsibility for Kids 

CC – Curriculum Committee 

CCLC - Community College League of California 

CSEA - California School Employees Association 

DDAS – Deans, Directors, Administrative Staff 

DSPS - Disabled Students Programs and Services 

EOPS - Extended Opportunity Programs and Services 

FACCC (pronounced fac) - Faculty Association of California Community Colleges 

FSA - faculty service area 

FTES - full-time equivalent student 

FTEF – full time equivalent faculty 

IGETC (pronounced eye-get-see) - Intersegmental General Education Transfer Curriculum 

OCDC - Ohlone College Deaf Center 

NCHST - Newark Center for Health Sciences and Technology 

SEIU - Service Employees International Union 

SOAR (pronounced sore) - Social Ohlone and Recognition committee 

TTIP (pronounced tee-tip) - Telecommunications and Technology Infrastructure Program 

UFO - United Faculty of Ohlone 

VTEA (pronounced vuh-tee-uh) - Vocational and Technical Education Act 

WSCH (pronounced wish) - weekly student contact hours 

44

VII 

Ohlone College Policies 

The Appendices of this handbook include several Ohlone College policies, guidelines, and resolutions. A list of 

these, with brief descriptions, is included here for your reference. 

1. Appendix A – Sample outline for a Course Syllabus(with special notes for Fully Online Courses) 

Appendix A.1 – Sample outline for a Course Syllabus 

2. Appendix B - Policy on Prerequisites, Corequisites, and Advisories 

Describes the requirements for establishing and reviewing these. 

3. Appendix C - Grading Policy 

Lists the grades possible and describes situations such as withdrawals, incompletes, credit by examination, 

and probation and dismissal. 

4. Appendix D – Suggestions for Working with Deaf Students 

5. Appendix E - Regulations for Instructional Field Trips 

Lists the rules regarding college field trips. 

6. Appendix F – Ohlone Attendance and Grade Reporting Calendar 

7. Appendix G – Recommended Actions for Inappropriate Student Behavior 

8. Appendix H - Standards of Student Conduct and Discipline and Due Process Procedures 

Lists the actions that constitute student misconduct, provides available disciplinary actions, and describes 

the hearing process and student rights. 

9. Appendix I - Policy on Academic Dishonesty 

Lists the actions that constitute cheating and plagiarism and describes sanctions and student rights. 

10. Appendix J - Catalog Rights Policy 

Describes what happens when the college catalog changes (i.e., changing degree or graduation 

requirements) during the time that a student is enrolled at the college. 

11. Appendix K - Matriculation Plan 

Describes matriculation, the process (comprised of Admissions, Assessment, Orientation, Counseling and 

Advising, and Follow-up) that occurs outside the classroom to assist students in reaching their stated goals 

at the college. 

12. Appendix L - Academic Freedom Policy Statement 

Describes the rights faculty have in choosing how to present the material in their courses. 

13. Appendix M - Equal Educational and Employment Opportunity Policy 

and Policy on Sexual Harassment 

Provides the sections of the Ohlone College Policy Manual that describe these regulations and definitions. 

14. Appendix N - Maintaining a Drug-Free Workplace 

Describes the college’s prohibition of controlled substances. 

15. Appendix O – Ohlone College Vision, Values and Goals 2010-2015 

Describes the college’s goals and how it fulfills these goals. 

45

VIII 

Appendices 

1 Appendix A - Sample Outline for a Course Syllabus 

(With Special Notes for Fully Online Courses) 

Course Number and Section Number: 

Course Title: 

Semester and Year: 

Meeting Days and Times (if applicable): 

Instructor Name: 

Consider a brief statement of your background. This is especially helpful in a fully online course. 

Phone Number and E-Mail Address: 

Policies on Response Time for E-Mail: 

Office Hours (if applicable): 

For fully online courses it is very important to have clear policies and expectations regarding instructor 

participation/responses to e-mails, forum posts, etc. 

Student Learning Outcomes: 

It is very important to state the Student Learning Outcomes for the course. These are available in the Official Course Outline 

of Record for the course. 

It is also very important to review the Student Learning Outcomes with students so they have a clear understanding of what 

they are expected to be able to do as a result of taking the course. 

Course Content and Assignments: 

Date, Chapter, Page(s), Subject 

(Example: List lectures by dates, chapters, pages; list quizzes, exams, reports due, etc.) 

For fully online courses it is very important one can find assignments, due dates, reading list and more in the CMS, under 

sections…. Each assignment may consist of multiple components, including: Reading, Discussions, Forum posts, etc. 

Student Materials--Means of Achieving Objectives: 

Source - Official Course Outline of Record 

Classroom Instruction: 

How will the class be conducted? How will homework, participation, and projects be handled? Collected at random 

intervals? 

Special notes for fully online and hybrid classes: 

It is critical that fully online and hybrid classes make “effective contact” strategies clear for students including: 

Time Commitment Students should plan to set aside X number of hours per week for course work, as well as a 

weekly slot for exams/etc. 

Class Participation Students must log in and comment/post/etc. X times per week to maintain good standing in this 

course. 

Course Requirements for participation, exams, prompt submission of assignments, etc. 

Course Procedures: 

o Announcements will pop-up when you log on to the course and you may see a change to the text header on 

the homepage to catch your attention. 

o How to find and submit assignments, tests, exams, etc. 

46

Appendix A (continued) 

o 

o 

o 

o 

o 

o 

o 

o 

o 

o 

Discussion Forum Tips: Use this section to set the tone of discussions in this course. Weekly discussion 

sections: It is assumed that you will engage in discussions with other students. Participation at least X times 

per week is recommended. Netiquette: A certain degree of netiquette is required when posting to an online 

discussion: 

Check the discussion area frequently and respond to questions appropriately 

Focus on one subject per message, typing the subject title in the heading of your message 

Only capitalize words to highlight a point 

Cite references and sources when quoting 

Please do not forward someone else's message without warning them first. 

Humor is allowed but note that without visual cues it can be misinterpreted. 

Feel free to use emoticons such as :) to let others know you’re being humorous. 

Also take a moment to read this section on netiquette 

http://www.learnthenet.com/english/html/09netiqt.html 

if this is your first online course. 

Assessment of Student Learning: 

How will student learning be assessed? How many assessment activities or exams? Will quizzes be graded, announced? Can 

notes be used as reference at exam time? 

Course content, student assignment, classroom instruction, and assessment of student learning needs to be aligned with the 

course student learning outcomes. 

Evaluation of Student Performance: 

Letter Grade or Credit/No Credit option. 

Class Participation – % Homework – % Lab Work – % Quizzes – % Misc. - % 

Make Up Exams and Grade Improvement: 

Are they allowed? If so, same exam? Time limit to complete? Are take-home exams counted toward grade? If retakes are 

allowed, how much can a grade be improved? 15%? Can a grade be lowered? 

Attendance/Withdrawal: 

Instructor should include important dates such as: Last day to drop a class without a grade Deadline for indicating “credit/no 

credit” grading preference (for course with that option). Last day to withdraw from the class and receive a “W”. Specific 

attendance rules (tardiness, etc.) 

Academic Dishonesty: 


certificates. Students are expected to follow the ethical standards required in Ohlone courses. These standards are defined in 

the Policy on Academic Dishonesty found at the website link: 

http://www.ohlone.edu/org/studentservices/academicdishonesty.html 

Violations of this policy include cheating and plagiarism. (Copies of this policy are available in the offices of the Vice 

President, Student Services; or Deans.) 

Special notes for fully online and hybrid classes: 

Should I notice or sense file sharing of any type, I reserve the right to take appropriate action. 

Standards of Student Conduct: 

The student has the right and shares the responsibility to exercise the freedom to learn. The student is expected to conduct 

himself/herself in accordance with standards of the College that are designed to perpetuate its educational purposes. These 

standards, along with applicable penalties for violation, are found in the Standards of Student Conduct and Discipline and 

Due Process Procedures. (Copies are available in the offices of the Vice President, Student Services; or Deans.) 

47

Appendix A (continued) 

Classroom Conduct: 

Include any specific standards for your classroom relating to questions, discussion, gum chewing, talking, etc. 

Special Directions: 

(Note unusual or specific things here as they relate to individual courses. Also, students should be told to call Deans’ Offices 

to leave messages for individual instructors Only In Cases of Emergencies, i.e., missing final exams or illness/injury that 

will keep them out of class for an extended period of time.) 

Technical Information (required for fully online and hybrid courses) 

For The Technology side of this Course this course uses the Course Management System (CMS) Blackboard NG 9.1 

(BBNG9.1) This system is hosted 24/7 so that should you incur any technical issues you can contact our Helpdesk for 

assistance. 

The Direct email for help during regular business hours, Mon-Fri 8:30 – 6:00 p.m. is: eCampus@ohlone.edu 

or call (510) 979-7579 FREMONT/510-742-3130 NEWARK. Please be patient with their response time. After hours, please 

contact the 24/7 helpdesk . 

• Chat live with a representative, Call toll free(866) 259-6244 

http://d2.parature.com/ics/support/default.asp?deptID=8108 

• Submit a ticket, http://d2.parature.com/ics/support/default.asp?deptID=8108 

Each student will be notified via an email account with the login and password for their class account. Instructions on how to 

login will be included in the correspondence. BBNG 9.1 is an online course management software program that can be 

accessed by any computer that has Internet access and a browser such as Firefox or Internet Explorer. The online education 

center will notify me if there is a technical issue that would prevent you from submitting work on time. Please be advised that 

if the issue is on our end, or if the email system is down, you will be granted an extension of time. If the problem is on your 

end, you need to ensure that it is resolved early so that your work deadlines are not jeopardized. 

System Recommendations to use for this course can be found on the tech specs page of the main Ohlone Website at: 

http://www.ohlone.edu/org/infotech/studentresources.html#studentcomputers 

and you will also need an email account. 

Accessibility: As required by the Americans with Disabilities Act, (ADA) accommodations are provided to ensure equal 

opportunity for students with verified disabilities. If student has trouble using Blackboard and other necessary technologies, 

they can talk with DSPS, work with eCampus and librarians, etc. Textbook & Materials for course: The Book you need to 

purchase for this course is XYZ By I. Am. Writer ISBN-10XXXX ISBN-13:XXXXXX Published by E-Z Printing ebooks © 

2011 Pub. Date: Jan 3, 2010 http://www.publishing,……. 

48

2 Appendix B – Ohlone College Policy on Prerequisites, Corequisites and 

Advisories 

The Ohlone Community College District adopts the following policy in order to provide for the establishing, reviewing, and 

challenging of prerequisites, corequisites, advisories on recommended preparation, and certain limitations on enrollment in a 

manner consistent with law and good practice. The Governing Board recognizes that, if these prerequisites, corequisites, 

advisories, and limitations are established unnecessarily or inappropriately, they constitute unjustifiable obstacles to student 

access and success and, therefore, the Board adopts this policy which calls for caution and careful scrutiny in establishing 

them. Nonetheless, the Board also recognizes that it is as important to have prerequisites in place where they are a vital 

factor in maintaining academic standards as it is to avoid establishing prerequisites where they are not needed. For these 

reasons, the Board has sought to establish a policy that fosters the appropriate balance between these two concerns. 

College Policies and Procedures 

1. The College shall provide the following explanations both in the College Catalog and in the Class Schedule. 

a) Definitions of prerequisites, corequisites, and limitations on enrollment including the specific differences among 

them and the specific prerequisites, corequisites, and limitations on enrollment which have been established 

pursuant to Section 55003 of Title 5. 

b) Procedures for a student to challenge prerequisites, corequisites, and limitations on enrollment and circumstances 

under which a student is encouraged to make such a challenge. 

c) Definitions of advisories on recommended preparation, the right of a student to choose to take a course without 

meeting the advisory, and circumstances under which a student is encouraged to examine that right. 

Challenge Process 

2. The College shall establish procedures by which any student who does not meet a prerequisite or corequisite or who is 

not permitted to enroll due to a limitation on enrollment, but who provides satisfactory evidence, may seek entry into the 

class according to a challenge process as required in and according to provisions of Section 55003 of Title 5 and Section 

I.B. 1-3 of the Model District Policy. 

Curriculum Review Process 

3. The College certifies that Curriculum Committee has been established by mutual agreement of the administration and the 

Academic Senate as required in Section 55003 of Title 5. The Curriculum Committee shall: 

a) Establish prerequisites, corequisites, advisories on recommended preparation, and limitation on enrollment pursuant 

to Sections 55003 of Title 5 and Section I.C.3, 104 and II.C of the Model District Policy. 

b) Verify and provide documentation that prerequisites or corequisites meet the scrutiny specified in one of the 

measures of readiness specified in Section 55003 of Title 5 and Sections II.A.1.a-g. of the Model District Policy. 

c) Provide for a review of each prerequisite, corequisite, or advisory at least every six years pursuant to Section 55003 

of Title 5 and Section I.D of the Model District Policy. Any prerequisite or corequisite which is successfully 

challenged under subsections (1), (2), or (3) of Section 55003 shall be reviewed promptly thereafter to assure that it 

is in compliance with all other provisions of the law. 

d) Provide for a review of each limitation on enrollment at least every six years pursuant to Section II.C. of the Model 

District Policy. 

49

Appendix B (continued) 

Implementing Prerequisites, Corequisites, and Limitations on Enrollment 

4. The College shall establish procedures wherein every attempt shall be made to enforce all conditions a student must meet 

to be enrolled through the registration process so that a student is not permitted to enroll unless he or she has met all the 

conditions or has met all except those for which he or she has a pending challenge or for which further information is 

needed before final determination is possible of whether the student has met the condition pursuant to Section 55003 of 

Title 5 and Section I.E. of the Model District Policy. 

Instructor’s Formal Agreement to Teach the Course as Described 

5. The college shall establish a procedure whereby courses for which prerequisites, corequisites, or advisories on 

recommended preparation are established will be taught in accordance with the course outline pursuant to Section 55003 

of Title 5. 

50

3 Appendix C - Ohlone College Grading Policy 

Grades (Symbols) to be used 

A 

B 

C 

D 

F 

P 

NP 

W 

I 

IP 

RD 

MW 

Excellent 

Good 

Satisfactory 

Passing, less than satisfactory 

Failing 

Pass, at least C, not counted in GPA* 

No Pass, less than C, not counted in GPA* 

Withdrawal 

Incomplete (to be made up within one year) 

In Progress (class longer than term) 

Report Delayed (assigned by Registrar only) 

Military Service Withdrawal 

*Given only if your class is listed in the Ohlone College Catalog or Class Schedule as Pass/No Pass only. 

Incomplete Grades 

An I grade is not to be given in place of a withdrawal. After the withdrawal deadline, students remaining in class must 

receive a letter grade other than W. An incomplete grade may be assigned only when a student has failed to complete the 

final examination, a class project, or a term paper because of illness or an unforeseen personal emergency. It is the student’s 

responsibility to contact the instructor in such cases. 

When such conditions exist, the instructor and student must complete an “Incomplete Grade Contract” which outlines the 

work to be completed within one calendar year. Incomplete Grade Contracts are available in Dean’s Office and the Office of 

Admissions and Records. An I grade can be entered by the faculty on their WebAdvisor grading page along with an 

expiration date. When the work has been completed as outlined on the contract, the instructor will forward a “Change of 

Grade” form to the Office of Admissions and Records. Students who do not complete the contract will be assigned an F at 

the end of one calendar year. Students may present evidence of extenuating circumstances to support a request for an 

extension of the time limit. Petitions must be received during the term in which the one-year time limit expires. 

Students may not re-enroll in a course where they have an Incomplete grade. 

Withdrawal Policy 

No grade (or symbol) will appear on the student’s record when withdrawal takes place on or before the 30% point of a class. 

The W symbol will be used to indicate withdrawal from a class from the 30% point to the 75% point of a class. 

After the 75% point to the end of the semester, only grades other than a W are to be assigned to students of full-term classes. 

51

Appendix C (continued) 

Pass (P) and No Pass (NP) Courses 

A. The College will offer some courses for P/NP only. These courses shall not be challenged at a later date for a letter 

grade. A student must earn a grade of C or better in order to receive credit for a P/NP course. 

B. The College will offer some courses with the P/NP or evaluative grade option. A student is required to make a decision 

by the end of the fourth week of class during the semester and no later than 30% of the term for a short-term class or 

during the Summer session. Once the deadline has passed, students may not switch back from a credit/no credit to letter 

grade option. 

C. The College will offer some courses with only the evaluative grade option. 

D. The faculty will not be aware of a student’s P/NP status from a class roster. Entering an A, B, or C will equate into a P 

grade; grades of D or F will equate into NP. 

Credit by Examination 

Certain courses are available for Credit by Examination. These courses are designated by the symbol “CE”, “OE”, and “GE” 

in the College Catalog. To apply for Credit by Examination, the student must be registered, must have completed 6.0 or 

more units at Ohlone College, and must be in good academic standing. The student must be enrolled in at least one other 

class during the semester in which Credit by Examination is requested. 

Petitions for Credit by Examination are available in the Office of Admissions and Records and must be submitted during the 

first three weeks of the semester. 

The grade assigned for Credit by Examination is recorded in the same manner as for other courses. Credit is not given for 

any class which students have previously attempted and failed or for which they have previously sought Credit by 

Examination. A maximum of 10 units may be earned through Credit by Examination. 

Credit by Examination shall not be used to establish the 12-unit residency requirement for graduation. 

Exceptions to these provisions may be granted, under unusual or hardship circumstances, by petition to the Academic 

Appeals Committee. 

Probation and Dismissal 

In the following sections, “semester” refers to Fall and Spring semesters only. Summer session is counted in the GPA but not 

as a consecutive semester: 

A. Probation 

1. Academic Probation: 

a. Any student who has unsuccessfully attempted 12 or more semester units and whose cumulative GPA is less 

than 2.0 shall be placed on academic probation. 

b. A student (on academic probation) who achieves a cumulative GPA of 2.0 or higher shall be removed from 

academic probation. 

2. Progress Probation: A student who has enrolled in a total of at least 12 semester units shall be placed on progress 

probation when the percentage of all of the units in which the student has enrolled and for which entries of W, I, 

and NC are recorded reaches or exceeds 50%. 

52

Appendix C (continued) 

B. Dismissal 

1. Academic Dismissal: Any student who has unsuccessfully attempted 12 or more semester units will be 

dismissed when the cumulative GPA is less than 1.75 for three consecutive semesters. 

2. Progress Dismissal: Any student who has attempted 12 or more semester units shall be dismissed if 50% 

of the grade entries are W, I, and/or NC for three consecutive semesters. (Consecutive semesters are based 

on student’s enrollment.) 

3. Appeals of Dismissal: Any student who has been dismissed after having been placed on academic 

probation or progress probation may petition for reinstatement under the following conditions: 

C. Notification 

a. A student who is placed on academic probation after attempting 12 units and dismissed because of a 

cumulative grade point average of less than 1.75 for three (3) consecutive semesters may petition for 

reinstatement if the semester grade point average during the last three (3) semesters is 2.0 or above. 

b. Students may also petition for reinstatement in cases of extreme extenuating circumstances not 

reflected in the above conditions. 

c. A returning or transfer student on academic dismissal who maintains a semester GPA of 2.0 for three 

(3) consecutive semesters may petition for reinstatement even if the student’s cumulative GPA is still 

below 2.0. 

d. All denied petitions shall be directed to the Academic Appeals Committee and must be received by a 

pre-determined deadline date. 

A student’s academic standing, including “probationary,” “subject to dismissal,” or “dismissed” status, shall 

be printed on the student’s grade report at the end of each regular semester. A student who is subject to 

dismissal or dismissed will also be so notified by letter or e-mail. 

53

4 Appendix D – Suggestions for Working with Deaf Students 

TIPS -For working with Deaf Students 

 

 

 

 

 

 

 

 

 

 

 

 

Deaf and hard of hearing students will usually require seating at the front of the classroom, near to and 

facing the instructor, to make optimum use of visual cues. 

Please repeat questions from others in the classroom before answering. Because it is often difficult for the 

interpreter or real time captioner to hear the questions from the front of the room. 

Expect the same from culturally Deaf Students as you would from hard-of-hearing or hearing students. 

They all need to be able to handle the same course load. 

If you intend to show movies, slides, or video; be aware that media, as per Federal Law, must be 

captioned, or subtitled. If you have any concerns as to whether your media has captioning please 

contact the DSPS office ASAP. (510) 659-6271. 

Due to slight “lag time” interpreters have when interpreting from English to ASL, give the Deaf Student(s) 

enough time to respond to questions asked in class, before continuing on with your lectures. 

Remember when using an interpreter or real time captioner, speak directly to the deaf person. 

Emphasize important information such as assignment or schedule changes by writing details on the board. 

Use as many visual aids as much as possible. Write page numbers, assignments, and other important 

information on the board. 

Speak clearly and naturally. Write and/or spell out difficult or new vocabulary. This is helpful for the 

student as well as the interpreter or real time captioner. 

Deaf students are just like any other students-they like to be included in class discussions and feel equal to 

their peers. 

If requested, assist in finding another student in class to take notes; the deaf student may miss parts of the 

lecture if he/she is trying to watch the interpreter and write notes simultaneously. 

The interpreter or real time captioner is there to interpret/caption EVERYTHING that is said in class. 

Please do not ask the interpreter or real time captioner to censor any information. 

54

Appendix D (continued) 

Things to Remember When Working with an Interpreter or Real Time Captioner 

 

 

 

 

 

 

 

 

 

The interpreter or real time captioner’s primary responsibility is to facilitate communication. Instructors’ 

should refrain from asking the interpreter or ream time captioner to function as a teacher’s aide, to participate in 

class activities or to perform other tasks. Doing so may interfere with the quality of communication provided, 

compromise the role of the interpreter or real time captioner and prevent full communication access for students 

who are deaf. 

Familiarity with the subject matter will enhance the quality of the interpreted message. If possible, meet with 

the interpreter or real time captioner before class to share outlines, texts, agenda, technical vocabulary, class 

syllabus, and any other pertinent information. 

In class, the interpreter or real time captioner will position themselves in direct line with you, the student, and 

any visual aids. 

Interpreters process information cognitively before interpreting. The interpreted message therefore, will follow 

at a pace generally one to two sentences behind the communicator. Speak naturally at a reasonable pace to help 

facilitate an effective interpretive process. 

Ask students to raise their hand, be recognized, and then ask questions or give comments. This will allow the 

interpreter or real time captioner to finish interpreting/captioning for the current speaker and gives the Deaf or 

Hard-of-Hearing student equal opportunity to participate in class. Also, encourage the students to wait until the 

teacher recognizes them before speaking or signing. The interpreter or real time captioner can only convey one 

message at a time. 

Avoid talking while students are focused on written class work. Deaf students require time to process visual 

aids and materials before returning their attention to the interpreted message. 

Use “I” and “you” when communicating with deaf students through an interpreter or real time captioner. Look 

directly at the student with whom you are communicating, not the interpreter or real time caption. Use of thirdparty 

phrases such as, “Ask her” or ”Tell him” can compromise the relationship between the instructor and 

student. 

Plan some strategic breaks so that both student and interpreter or real time captioner can have a mental and 

physical break for the rigors of the situation. Receiving information visually without breaks can be tiring and 

cause eye fatigue. Additionally, simultaneous interpreting/captioning requires the processing of new 

information while the information that was just communicated by the speaker is being delivered. For classes 

longer than one hour in which only one interpreter or real time captioner is available, a mid-class break is 

essential. 

If you intend to show movies, slides, or video, be aware that media, as per Federal Law, must be 

captioned or subtitled. If you have any concerns as to whether your media has captioning, please contact 

the DSPS office ASAP (510) 659-6271. 

55

Tips for working with DSPS Students 

Appendix D (continued) 

 

The DSPS students are assessed by the DSPS Counseling Staff to determine the accommodations necessary for 

the student to succeed in their courses. The approved accommodations will not duplicate services of 

instruction, which are otherwise available to all students; will be directly related to the educational limitation of 

the verified disabilities of the students to be served; will be directly related to the students participation in the 

educational process in this college; will promote the maximum independence and integration of the student; and 

will support participation of students with disabilities in educational activities consistent with the mission of the 

community colleges. The college is not required to provide accommodations, which are fundamental 

alterations of academic requirements. 

Some of the more common accommodations you may encounter are: 

 

Note taking Services 

If a note taker is necessary for your class, you will receive a notification, which will explain a few simple steps 

for you to follow. 

 

Test Taking Accommodations 

Test Taking accommodations may include extended time, distraction reduced setting, and/or use of calculators, 

dictionary, or spell checking devices. Alternative days or times for an exam may be necessary to accommodate 

both the student and the DSPS testing schedule. The integrity of the test taking process is of the utmost 

importance to the DSPS staff. All tests are proctored. The delivery process of the exam is carefully monitored 

between the DSPS office and the instructor. If a student in your class requires alternative testing, you will 

receive a notification, which will explain a few simple steps for you to follow. 

 

Other accommodations may include 

Tape recording class lecture 

Submitting course materials for large print or Braille 

Preferential seating 

Adaptive furniture 

Assistive technology 

Assistive listening devices (i.e. FM Loop with microphone) 

Real-Time Captioning 

56

5 Appendix E - Regulations for Instructional Field Trips 

Since field trips are an integral part of the instructional program. College regulations should be observed throughout the field 

trip: 

1. Field trip requests must be submitted to the Dean two weeks prior to departure date. Completed form with signatures 

must be in the hands of the instructor prior to departure. Please indicate if an interpreter will be required. 

2. No field trips should be taken prior to the close of the late registration period. 

3. The faculty member shall be responsible to be present during the entire field trip. 

4. If the field trip includes an overnight stay, the instructor should attach a list of all participants with their addresses, phone 

numbers, and place of contact (phone number). 

5. Care should be taken by the instructor to make it clear that the College’s responsibilities will begin and end at the 

designated field trip site and that students are on their own to and from the site (if not using a District vehicle): 

a. Student passengers should not be assigned to specific cars. 

b. Student passengers should arrange for their own transportation. 

c. Student drivers shall not be compensated for use of vehicle or gas. 

57

6 Appendix F - Ohlone Academic Calendar 2012-2013 

Note: Dates relate to full-term classes only. Short-term classes have different deadlines. Add/Drop 

deadlines are listed on each Class Roster and Grading Roster in WebAdvisor. Dates are accurate at the 

time of publication. Faculty should check the Academic Calendar in the printed Class Schedule or the 

Admissions and Records web page for the specific term. 

ACTIVITY FALL 2012 SPRING 2013 

Holiday/Martin Luther King Jr. Day Mon., Jan., 21 

INSTRUCTION BEGINS Mon., Aug. 27 Mon., Jan., 28 

Holiday/Labor Day Sat., Sept. 1 - 

Mon., Sept. 3 

Last day to add full-term class without instructor’s signature Fri., Aug., 31 Fri., Feb., 1 

Last day that students are added into classes from the waitlist Fri., Aug., 31 Fri., Feb., 1 

Last day to drop full-term class and be eligible for a refund Tues., Sept., 4 Tues., Feb., 5 

Last day to add full-term class with instructor’s signature *Fri., Sept.7 *Fri., Feb. 8 

Last day to drop full-term class without a W grade *Sun, Sept. 9 *Fri., Feb. 8 

Last day to submit petition to audit full-term class *Fri., Sept. 7 *Fri., Feb 8 

Census Mon., Sept. 10 Mon., Feb. 11 

Holiday/Presidents’ Weekend (Weekend classes do not meet) Feb., 15 – 18 

Last day to petition to complete class on pass/no pass basis Fri., Sept. 21 Fri., Feb. 22 

Last day to apply for Graduation or Certificate of Achievement Fri.., Oct. 5 Thurs., Feb., 14 

Spring Break March 25 – March 31 

Holiday/Veterans’ Day Mon., Nov 12 

Last day to drop full-term class with a W grade Thurs., Nov. 15 Fri., April 26 

Holiday/Thanksgiving (Weekend Classes do not meet) Nov. 22 - 25 

Last day of instruction Fri., Dec. 7 Fri., May 17 

Final exam period Dec. 8 - 14 May 18 – 24 

Commencement Fri., May 24 

Last day of finals Fri., Dec. 14 Fri., May 24 

Deadline for instructors to submit final grades via WebAdvisor Weds., Dec. 19 Weds., May 29 

*Admissions and Records office hours do not extend to cover weekends and/or holidays. Access during 

non-office times is available through WebAdvisor (https://webadvisor.ohlone.edu). 

58

7 Appendix G - Recommended Actions for Inappropriate Student Behavior 

Faculty have many opportunities for direct contact with students. In these contacts they may observe behavior which seems 

to depart from acceptable norms for classroom and campus. The Situations and Recommended Actions described below 

offer methods of intervention and referral to assist students and to maintain an orderly learning environment. In addition, 

please read “Standards of Student Conduct and Discipline and Due Process Procedures” in Appendix H. 

Situation 

1. Student appears to be extremely withdrawn or 

nonattentive. Behavior is not disruptive to the 

class. 

Recommended Action 

Talk privately with student and register concern. 

Inform student of Counseling and other services. 

Refer student to the Dean of Counseling, 

or a counselor. 

2. Student is disruptive in class. Behavior is 

inappropriate. Comments are unrelated and 

bizarre. 

All of the above. 

Set limits on behavior. Give a warning. Write and 

note date of warning. Example: “You cannot 

continue in class if disruptive behavior continues.” 

Inform your Dean. 

3. Student openly expresses anger and “acting out” 

behavior in class. Appears potentially violent. 

Student makes verbal threats. 

All of the above. 

If reluctant to approach student, contact Counseling 

(Ext. 6110), or the Vice President, Student Services 

(Ext. 6107), who will contact Campus Security, if 

appropriate. 

4. Student implies or threatens harm to self or 

others. 

Call the Dean of Counseling, (Ext. 6266), or the Vice 

President, Student Services (Ext. 6107), who will call 

Campus Security (Ext. 6111). 

5. Student displays violent behavior. Example: 

Strikes another student or threatens others with a 

weapon. 

CALL OR SEND A STUDENT TO CAMPUS 

SECURITY (Ext. 6111) 

Faculty and staff are encouraged to call counseling (Ext. 6110) for consultation about assisting students who exhibit unusual 

behavior. 

59

8 Appendix H - Standards of Student Conduct and Discipline and Due 

Process Procedures 

In joining the academic community at Ohlone College students have the right and share the responsibility to exercise the 

freedom to learn. Like other members of the academic community, students are expected to conduct themselves in 

accordance with standards of the College that are designed to perpetuate its educational purposes. These procedures are in 

accordance with California Education Code Section 66300, which requires each community college district to adopt 

standards of student conduct along with applicable penalties for violation. 

The following conduct shall constitute good cause for discipline, including but not limited to the removal, suspension or 

expulsion of a student. 

I. STANDARDS OF STUDENT CONDUCT 

A. Students shall respect and obey civil and criminal law, and may be referred to law enforcement authorities for 

violation of laws of the city, county, state, and nation. 

B. A charge of misconduct may be imposed upon a student for violating provisions of Ohlone College regulations and 

the State Education and Administrative Codes as related to College attendance or while on College-owned or 

College-controlled property or at a College-sponsored activity (Education Code 76034). Examples of "cause" with 

respect to charges of misconduct are noted in Education Code Section 76033; authority for adoption of rules and 

regulations is noted in Education Code Section 76937. Violations of such codes and regulations, for which students 

are subject to disciplinary action, include, but are not limited to, the following: 

1. Dishonesty, such as cheating, plagiarism, or knowingly furnishing false information to the College; 

2. Forgery, alteration, or misuse of College documents, records, or identification; 

3. Obstruction or disruption of instruction, administrative processes, College activities, community services, 

disciplinary procedures, or other authorized College activities; 

4. Disrupting the peace or quiet of any part of the campus or of a member of the academic community by 

unauthorized loud or unusual noises; or by threatening conduct such as verbal abuse, quarreling, or 

challenging to fight; or by fighting; 

5. Continued disruptive behavior; continued willful disobedience; habitual profanity or vulgarity; or the open 

and persistent defiance of the authority of College personnel or persistent abuse of College personnel; 

6. Causing, attempting to cause, or threatening to cause physical injury to another person; 

7. Committing any form of harassment as defined by law or by District policies and procedures; 

8. Engaging in harassing or discriminatory behavior based on race, sex (i.e., gender), religion, age, national 

origin, disability, or any other status protected by law; 

9. Willful misconduct which results in injury or death to a student or College personnel or which results in 

cutting, defacing, or other injury to any real or personal property owned by the District; 

10. Theft or damage to property belonging to the College, a member of the College community, or a campus 

visitor; knowingly receiving stolen District property or private property on campus; any computer-related 

crime as identified by the California Penal Code (502[e][3]); 

11. Unauthorized entry to and/or use of College property; 

12. Unlawful possession, use, sale, offer to sell, or furnishing, or being under the influence of, any controlled 

substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the 

60

Appendix H (continued) 

California Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind; or unlawful 

possession of, or offering, arranging, or negotiating the sale of any drug paraphernalia, as defined in 

California Health and Safety Code Section 11014.5; 

13. Willful or persistent smoking or other tobacco use in any area where smoking or tobacco use have been 

prohibited by law or by regulation of the governing board; 

14. Gambling on College property or College-controlled property; 

15. Violation of College policies or campus regulations concerning the registration of student organizations; 

the use of College facilities; or the time, place, and manner of public expression; 

16. Failure to comply with lawful directions of College officials acting in performance of their duties; 

17. Possession or use of explosives, dangerous chemicals, or deadly weapons on College property or at a 

College function without prior authorization of the College President; 

18. Lewd, indecent, or obscene conduct on District-owned or controlled property, or at District-sponsored or 

supervised functions; 

19. Engaging in expression which is obscene; libelous or slanderous; or which so incites students as to create a 

clear and present danger of the commission of unlawful acts on College premises, or the violation of lawful 

District administrative procedures, or the substantial disruption of the orderly operation of the District; 

20. Persistent, serious misconduct where other means of correction have failed to bring about proper conduct. 

21. Unauthorized preparation, giving, selling, transfer, distribution, or publication, for any commercial 

purpose, of any contemporaneous recording of an academic presentation in a classroom or equivalent site 

of instruction, including but not limited to handwritten or typewritten class notes, except as permitted by 

any District policy or administrative procedure. 

A. Disciplinary Action 

II. DISCIPLINE PROCEDURES 

1. Disciplinary action may be taken as a result of student misconduct. Type of action shall be determined by 

the appropriate College official(s) directly and/or with recommendation of the Student Conduct Board (see 

page 3). Penalties are listed in the degree of severity, but not in chronological administration. 

a. WARNING: Notice to student, oral or in writing, that continuation or repetition of wrongful 

conduct may be cause for additional disciplinary action. 

b. REPRIMAND: Written statement of violation of a specified regulation including the possibility 

of more extreme disciplinary action. 

c. DISCIPLINARY PROBATION: Exclusion from participation in privileges or extracurricular 

College activities set forth in the written notice of disciplinary probation for a specified period of 

time. 

d. SUMMARY SUSPENSION: A summary suspension is for purposes of investigation. It is a 

means of relieving the tension of the student body or individual class due to an alleged infraction 

of student conduct standards, removing a threat to the well-being of the students, or removing for 

the good order of the College a student or students whose presence would prevent the continued 

normal conduct of the academic community, protection of property, and of the educational 

process. 

61


e. DISCIPLINARY SUSPENSION: Exclusion from classes and other privileges or activities as set 

forth in the notice of suspension for a definite period of time. May include exclusion from 

campus. 

f. EXPULSION: Termination of student status for an indefinite period. The conditions of 

readmission, if readmission is permitted, shall be stated in the order of expulsion. 

2. Any student suspended (disciplinary) or expelled who has violated Section 245 of the Penal Code (assault) 

must be reported to law enforcement authorities as stated in Education Code Section 76035. 

3. Disciplinary actions are not recorded with a student's academic record. Disciplinary suspension and 

expulsion are recorded in the office of the Vice President, Student Services, until date of removal of the 

disciplinary status. 

B. Informal Discipline 

1. Informal discipline includes warning, verbal, or written reprimand; probation; ineligibility to participate in 

activities or contests. 

2. Warning and temporary removal from participation may be imposed by a College staff member who shall 

notify the Vice President, Student Services, of the action. Written reprimand and probation may be 

imposed by the Vice President, Student Services, or designee who shall notify the College President 

(Education Code Section 76031). 

3. A student subject to informal discipline is entitled to a meeting (informal hearing) with the Vice President, 

Student Services, or designee. At this meeting the student shall be informed of the charges and shall have 

an opportunity to refute the charges and/or provide any information related to the alleged misconduct. 

4. No action involving disciplinary suspension or expulsion shall be taken unless an administrator pursues the 

matter according to procedures in which the student is entitled to a formal hearing (Education Code Section 

66017). 

C. Summary Discipline 

1. An instructor may suspend a student from class for the day of the suspension and the next class meeting. 

The instructor shall report the suspension to the Vice President, Student Services. If the student is a minor, 

a parent conference shall be called (Education Code Section 76032). 

2. Temporary suspension and/or exclusion from a class, classes, or the College may be invoked in accordance 

with law for a period of up to ten (10) days by the President or 

designee of the College (Education Code Section 76031). 

D. Formal Discipline--Suspension 

1. In accordance with Education Code Section 76031, the President or designee of Ohlone College may 

suspend a student from one or more classes for the remainder of the term or from all College classes and 

activities for one or more terms. 

2. A disciplinary suspension of a student shall be reported to the District Governing Board. Whenever a 

minor is suspended from the College, the parent or guardian shall be notified in writing (Education Code 

Section 76031). 

E. Formal Discipline--Expulsion 

1. Expulsion is permanent separation from the College by action of the Governing Board for good cause when 

other means of correction fail to bring about proper conduct or when the presence of the student causes a 

continuing danger to the physical safety of the student or others (Education Code Section 76030). 

62


III. DUE PROCESS PROCEDURES 

A. Hearing Process 

1. A student who is subject to disciplinary suspension or expulsion shall have a right to an impartial 

administrative hearing (Education Code Section 66017) by an Ohlone College Student Conduct Board. 

2. The student shall be given written notice of the charges, the evidence against him/her, and the disciplinary 

sanction the administrator will recommend to the Student Conduct Board. 

3. The hearing will be conducted no later than ten (10) days from the time written notice is given. 

4. A student shall be afforded the opportunity to waive the right to a hearing before the Student Conduct 

Board and to agree to the disciplinary action recommended by the administrator and/or Vice President, 

Student Services. Any such waiver shall be in writing on a College form provided by the administrator. 

B. Student Conduct Board Composition 

1. Two students, not directly involved in the misconduct case, appointed by the Associated Students of 

Ohlone College (A.S.O.C. Council). 

2. Two faculty members, not directly involved in the misconduct case, appointed by the Faculty Senate 

President. 

3. Two administrators, not directly involved in the misconduct case, appointed by the College President who 

shall designate one administrator as chairperson. 

C. Right to Representation 

1. The student may represent himself or herself or may be represented by another person, except that he or she 

shall not be represented by an attorney except in cases where the student may be subject to expulsion. The 

student may request that witnesses and other personnel with pertinent information, as agreed to by the 

Conduct Board, be called to the hearing meeting. 

D. The Hearing Meeting 

1. The purpose of this administrative hearing is for the Student Conduct Board to hear evidence, to make 

findings of fact, and to make decisions based upon those facts. The burden of proof shall be on the 

administrator pursuing the misconduct charge. The hearing shall be closed and confidential unless the 

student requests, in writing, an open hearing. 

2. Evidence shall be admitted if it is relevant and is the sort of evidence on which responsible persons are 

accustomed to rely in the conduct of serious affairs. Hearsay evidence may be received but shall not be 

sufficient in itself to support a finding unless it would be admissible over objection in civil actions. Formal 

rules of evidence shall not apply. Irrelevant and unduly repetitious evidence may be excluded. No 

evidence other than that received at the hearing shall be considered. 

3. A tape recording will be kept of the hearing. The student charged may purchase a copy of the tape 

recording upon written request and at his/her own expense, provided that the use of such copy is for any 

subsequent proceedings related to the case. The student shall be allowed to listen to the tape (with staff 

present) upon request. 

4. Within five days of the hearing, the chairperson shall deliver to the College President a written report 

giving specific findings of fact as to each charge and make recommendations for action. 

63


E. College President's Decision 

1. Within five (5) days following receipt of the Student Conduct Board's report, the College President shall 

make a decision. The President may adopt the board's recommendations for action, may adopt a less severe 

sanction, or may adopt a more severe sanction. The President shall send a copy of his or her decision, 

together with the Student Conduct Board's report to the student and the appropriate administrator(s). 

2. If the decision is to suspend a student, the College President shall notify the Ohlone College Board of 

Trustees of that decision. The decision of the College President shall be final (Education Code Section 

76031). 

F. Board of Trustees Hearing (Expulsion Cases) 

1. Expulsion may be imposed only by the Board of Trustees of the Ohlone Community College District. 

Expulsion cases shall be heard initially by a Student Conduct Board which shall provide a report and 

recommendation to the College President who shall recommend the expulsion action to the Board of 

Trustees. 

2. Upon receipt of the report and decision, the Secretary of the Board of Trustees shall prepare and serve a 

Notice of Inquiry upon the student charged. Such notice must be served upon the student within seven (7) 

school days of the close of the aforementioned hearing. The secretary shall also transmit a copy of the 

Notice of Inquiry to the College President; Vice President, Student Services; and chairperson of the Student 

Conduct Board involved in the case. Said Notice of Inquiry shall contain the following: 

a. Notice of the time, date, and place of hearing at which the Board will consider and act on the 

report and recommendation received in connection with the proposed expulsion. The hearing shall 

be held within sixteen (16) school days of the close of the hearing conducted before the Student 

Conduct Board, but in no case shall the hearing be held in less than eight (8) school days 

subsequent to the delivery of the Notice of Inquiry; 

b. Notice that the student may be represented at the hearing by an advisor; the advisor may be an 

attorney; 

c. Notice that the hearing will be held in executive session unless the student in writing requests a 

public hearing; 

d. A statement that the student's failure to appear at the hearing shall be deemed a waiver of his/her 

right to be present; 

e. Such other information as the Board may wish to include. 

3. At the hearing before the Board of Trustees, the Board may request or consider any additional evidence that 

it deems advisable. The Student Conduct Board chairperson or advisor and the student or advisor, in that 

order, shall be entitled to argue the case before the Board of Trustees and to make a statement as to why the 

Board should or should not adopt the report and decision of the College President or Student Conduct 

Board, as the case may be, and as to what punishment, if any, should be imposed. 

4. The Board of Trustees may adopt or reject, in whole or in part, the report and decision of the College 

President or Student Conduct Board. The report and decision of the Board shall be final and conclusive 

and not subject to appeal within the Ohlone Community College District. 

Standards of Student Conduct and Discipline and Due Process Procedures 

Approved by the Board of Trustees May 11, 2011. 

64

9 Appendix I - Ohlone College Policy on Academic Dishonesty 


certificates. In a broader sense the public is defrauded if faculty knowingly or unwittingly allows dishonest acts to be 

rewarded academically. Faculty should make every reasonable effort to foster honest academic conduct. Specifically, 

examinations should be appropriately proctored or monitored to prevent students from copying or exchanging information. 

Examinations and answers to examination questions should be secured in such a way that students cannot have prior access 

to them. If the faculty member believes that there is evidence of academic dishonesty on the part of a student, it is the 

faculty member's responsibility to take appropriate action in accordance with this policy and submit the Ohlone College 

Academic Dishonesty Reporting Form. (Appendix I). 

Students at Ohlone College have the right to know what constitutes academic dishonesty in each course in which they are 

enrolled. Faculty members should apprise their classes of the ethical standards required in their courses and the permissible 

procedures in class work and examinations. If feasible, this information should be presented in the course syllabus and/or on 

examination questionnaires. If it is not feasible to include this information on the course syllabus, the policy should be 

referenced on course outlines. Students should be informed of the consequences of violation of these standards, their rights of 

appeal, and the procedures to be followed in the appeal. 

I. Definitions of Academic Dishonesty 

A. Cheating 

At Ohlone, cheating is the act of obtaining or attempting to obtain credit for academic work through the use of 

any dishonest, deceptive, or fraudulent means. Cheating at Ohlone includes but is not limited to: 

1. Copying, in part or in whole, from another's test or other evaluation instrument or obtaining answers 

from another person during the test; 

2. Submitting work previously presented in another course, if contrary to the rules of either course; 

3. Using or consulting during an examination sources or materials not authorized by the instructor; 

4. Altering or interfering with grading or grading instructions; 

5. Sitting for an examination by a surrogate, or as a surrogate; 

6. Any other act committed by a student in the course of his or her academic work which defrauds or 

misrepresents, including aiding or abetting in any of the actions defined above. 

B. Plagiarism 

At Ohlone, plagiarism is the act of representing the work of another as one's own (without giving appropriate 

credit) regardless of how that work was obtained and submitting it to fulfill academic requirements. Plagiarism 

at Ohlone includes but is not limited to: 

1. The act of incorporating the ideas, words, sentences, paragraphs, or parts thereof, or the specific 

substance of another's work, without giving appropriate credit, and representing the product as one's own 

work; and 

2. Representing another's artistic/scholarly works such as musical compositions, computer programs, 

photographs, paintings, drawings, sculptures, or similar works as one's own. 

65

Appendix I (continued) 

II. 

Student Evaluation and Reporting 

When a faculty member responsible for a course has reason to believe, and has evidence to substantiate, that the behavior 

of a student or students falls within one or both the above sets of definitions, it is a faculty's responsibility to take the 

following steps: 

1. Arrange a face-to-face meeting with the student; if the course is an on-line course and meeting face-to-face is not an 

option, ideally schedule a phone conversation or make other arrangements to handle the matter. At that time of the 

meeting advise the student of the allegations, and make him or her aware of the supporting evidence and the 

probable consequences/sanctions. Any classroom confrontation should be as discreet as possible. If, as a result of 

this meeting, the instructor believes that academic dishonesty occurred, the instructor will inform the student of the 

sanctions to be assessed or recommended in accordance with Section III and complete with the student the 

Academic Dishonesty Reporting Form available on the Ohlone College website at 

http://www.ohlone.edu/org/studentservices/academicdishonesty.html. 

2. The Academic Dishonesty Reporting Form is to be submitted to the Vice President, Student Services with a copy to 

the Academic Dean. 

3. All notes and discussions between the student and the faculty member will be kept confidential except as may be 

relevant in subsequent disciplinary proceedings or any subsequent legal actions. Faculty members should not 

discuss specific charges of cheating, plagiarism, or any other violations involving specific individuals in the 

classroom before other members of the class. 

4. When a student fails to attend a scheduled conference to discuss the alleged dishonesty, or when the apparent 

dishonesty is detected only near the end of the semester and the instructor makes a good-faith effort to contact the 

student but is unable to do so, the instructor may impose the recommended penalty and complete the Academic 

Dishonesty Reporting Form without a conference. The student's right to appeal is preserved. 

III. 

Sanctions 

There shall be two major classifications of sanctions that may be imposed for violations of this procedure: Academic 

and Administrative. Academic sanctions will be defined as those actions related to the course work and grades which 

are the province of the instructor. Administrative sanctions are concerned with a student's status on campus and are 

acted on by the Vice President, Student Services. The imposition of one variety of sanction will not preclude the 

additional imposition of the other. 

A. Academic Sanctions 

Faculty are responsible for determining the type of academic sanction to be applied to students involved in 

incidents of cheating or plagiarism. Usually a form of "grade modification" will be employed. Before sanctions 

can be employed, the faculty member must have verified the instances of academic dishonesty by personal 

observation and/or documentation. In all cases the violation should be reported to the Vice President, Student 

Services. Sanctions that may be imposed by the faculty member include but are not limited to those listed 

below. A student may be: 

1. Reprimanded orally. A student may be referred for counseling but cannot be required to seek counseling. 

2. Lowered grade on assignment, exam, paper, or project involved. 

3. Failed in the evaluation instrument (assignment, exam, paper, or project). 

4. Reduced in course grade, including possible failure of course. NOTE: A grade of “F” earned in the 

course as a result of sanctions for academic dishonesty is final and shall be placed on the transcript. If 

the student withdraws from the course, a “W” will not replace an “F” earned as a result of academic 

dishonesty. 

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5. Retake or resubmit assignment, exam, paper, or project involved. 

6. Complete additional assignment, exam, paper, project, or course work. 

7. Required to drop or withdraw from the course. 

8. Referred for administrative sanctions. A faculty member may choose to refer a student to the Vice 

President, Student Services for disciplinary action in addition to the academic action the faculty member 

has taken or in lieu of any academic sanction. 

9. Faculty Discretion Cases involving the careless or inept handling of quoted material but which fall short 

of the definitions of the acts of cheating and/or plagiarism as defined in Section I.A. and Section I.B. of 

this policy may be dealt with at the discretion of the faculty member concerned. Section I.A., item 6 also 

requires faculty interpretation. 

B. Administrative Sanctions 

As stipulated in the California Administrative Code, Sanction 41301, cheating or plagiarism in connection with 

an academic program at a campus may warrant expulsion, suspension, probation, or a lesser sanction. 

Administrative action involving academic dishonesty at Ohlone College is the responsibility of the Vice 

President, Student Services according to the Standards of Student Conduct and Disciplinary and Due Process 

Procedures. 

The Vice President, Student Services will respond to: 

1. Referrals from the faculty; 

2. Flagrant violations of academic standards; and 

3. Repeat violations as brought to attention by the faculty or through the centralized reports filed with the 

Vice President, Student Services. 

Repeat violators of the academic dishonesty policy will face the following sanctions: 

1. Students found to have violated the academic dishonesty policy in two separate incidents will be placed on 

academic probation, and potentially suspended or expelled from the College; 

2. The College will initiate expulsion proceedings for students found to have violated the academic dishonesty 

policy in three or more separate incidents. 

Faculty members will be notified by the Vice President, Student Services when action has been taken. 

IV. 

Protection of Rights 

Nothing in this policy is intended to deny students who come within its scope appropriate "due process," including 

the right to be informed of the charges, the nature of the evidence supporting the charges, and to have a meeting with 

the faculty member, the Vice President, Student Services or other decision-maker, at which time statements and 

evidence on behalf of the student may be submitted. Nor is it intended to deny the right to appeal, through 

appropriate college channels, any decision resulting from such a meeting. 

1. Academic sanctions may be appealed through the Vice President, Academic Affairs in accordance with college 

policy. 

2. When disciplinary suspension or expulsion is being recommended as an administrative sanction, the student has 

a right to a formal impartial hearing by an Ohlone College Student Conduct Board. (Education Code 66017) 

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V. Dissemination of Information Appendix I (continued) 

1. This procedure shall be published in the General Catalog. There shall also be copies of this procedure in every 

department office, in the library, in the Faculty Handbook, on-line, and copies available to all interested parties 

in the Office of the Vice President, Student Services on the Fremont campus and the Office of the Associate 

Vice President, Academic Affairs at the Newark Center for Health Sciences and Technology. 

2. Dissemination of this information shall be the responsibility of the Vice President, Student Services. 

3. The Vice President, Student Services shall submit to the Faculty Senate annually a statistical report on the 

number and type of infractions and their eventual disposition. 

4. For all matters addressed in this procedure, the Vice President, Student Services may designate a representative. 

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Ohlone College 

Academic Dishonesty Reporting Form 

A faculty member who suspects a student has violated Ohlone College’s Procedures on Academic Dishonesty shall meet with 

the student face-to-face to discuss the matter with the student and hear the student’s response. If, despite the faculty 

member’s good faith effort to schedule such a discussion, the student fails to meet, the faculty member should complete the 

investigation, impose their recommended penalty, and complete this form. 

After meeting with the student and conducting any additional investigation needed, the faculty member shall make a decision 

as to whether misconduct occurred. 

 

 

If the faculty member concludes that no misconduct occurred, the matter ends there. There is no academic sanction 

imposed, and there will be no record in the student’s file of a dishonesty charge. 

If the faculty member concludes that academic dishonesty occurred, s/he may impose an academic sanction for the 

course. Sanctions that may be imposed by the faculty member include but are not limited to those listed on the 

attached form. 

The faculty member should use this form if at the conclusion of the informal student conference they conclude that the 

student in question violated the Procedures on Academic Dishonesty, or the student in question failed to meet with the faculty 

member. Complete and return this form to Ron Travenick, Vice President, Student Services in 7112 and send a copy to your 

academic dean. 

The Vice President, Student Services tracks student conduct. Contact this office for inquiries regarding possible past 

incidents of academic dishonesty for specific students (659-6262). 

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Academic Dishonesty Reporting Form 

Please complete this form and return to the Vice President, Student Services and your academic dean within 14 days of 

meeting with the student to discuss allegations. It is not necessary to type this form, but please make it legible! 

1. It has been concluded that the following student committed a violation of the Ohlone College Procedures on 

Academic Dishonesty: 

Name 

Student ID# 

Dept./Course No./Section No. 

Semester/Year 

2. Type of violation: 

________ Cheating ________ Plagiarism ________Fabrication of Information 

________ Facilitation of Student Cheating 

________ Other 

3. Summary of the incident (attach a summary if more space is needed): 

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4. Academic sanction imposed by instructor – check all that apply. (Additional penalties may be imposed by the Vice 

President, Student Services after reviewing this form and other records.) 

_______ referred for administrative sanctions 

______ required to drop/withdraw from course 

_______ failing grade on assignment, exam, paper, or project involved 

_______ lower grade on assignment, exam, paper, or project involved 

_______ resubmit assignment, paper or project (specify requirements and due date) 

_______ retake exam 

_______ complete additional assignment, course work, exam, or paper 

_______ reprimand orally 

_______ no penalty 

_______ other (please specify sanction) 

NOTE: A grade of "F" earned in the course as a result of sanctions for academic dishonesty is final and shall be placed 

on the transcript. If the student withdraws from the course, a "W" will not replace an "F" earned as a result of academic 

dishonesty. 

Faculty Name (please print) ___________________________________________________________________ 

Dept. __________________________________________ 

Signature _______________________________________ 

Phone # _____________________________ 

Date ______________________________ 

5. Appeals: A student has the right to appeal the faculty member’s decision that the student committed the alleged act of 

academic dishonesty. 

Should you have any questions about the discipline procedures, please contact the Vice President, Student Services (510- 

659-6262). 

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6. Student Response: 

a. I understand the violation with which I am charged and accept the faculty disposition. I understand that if 

circumstances warrant, the Vice President, Student Services may consider additional sanctions. I understand that 

this form will be kept in a confidential file in the Office of the Vice President, Student Services. 

Student Signature 

Date 

Mailing Address 

Phone 

B. I understand the violation with which I am charged, but do not admit responsibility and claim my right to appeal. 

The appeal must be submitted in writing, to the Vice President, Student Services, within 14 days of the date signed 

above. I understand that if circumstances warrant, the Vice President may also consider additional sanctions. I 

understand that this form will be kept in a confidential file in the Office of the Vice President, Student Services. 

Student Signature 

Date 

Mailing Address 

Phone 

C. The course in which the alleged incident of academic dishonesty occurred in is taught on-line; therefore, the 

informal student conference was conducted via e-mail, chat, phone, or other remote communication. The student: 

___ Selected response option A above. 

___ Selected response option B above. 

D. Please select all that apply and initial. A meeting was not held because: 

___ student did not appear at scheduled meeting 

___ student was unavailable to meet 

___ student did not respond to my request for a meeting 

___ would not sign this form 

___ other (please explain): 

_______ Faculty Initials 

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10 Appendix J - Ohlone College Catalog Rights Policy 

Pursuant to California Education Code §4040l a student pursuing an Associate Degree or Certificate of Achievement, or a 

Certificate of Completion may follow the general education and major requirements which are published in the catalog in 

effect at the time in which the student first began attendance at Ohlone College or regulations current at the time the student 

files for and receives a degree and/or certificate. Exceptions to this policy would be by petition process. Students pursuing 

academic programs that require a separate application process are assigned to the catalog year that the student is accepted into 

the program. 

A course in which a student receives a W is not considered to have been completed. The preceding catalog rights are subject 

to the following limitation: Students, who do not complete an Ohlone College course during a period of six consecutive 

terms, including summer sessions, forfeit the right to follow the degree or certificate requirements set forth in any catalog 

prior to their resumption of studies. For the purpose of this section, the effective period of a catalog extends from the 

beginning of a Fall semester to the close of the subsequent Summer session. Please note that Ohlone may require 

substitutions for required courses that have been discontinued. 

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11 Appendix K - Ohlone College Matriculation Plan 

“Matriculation” is the process that brings a college and a student who enrolls for credit into agreement for the purpose of 

realizing the student’s educational goal. Matriculation is composed of eight (8) components: Admissions, Orientation, 

Assessment, Advising and Counseling, Student Follow-up, Research, Training/Coordination, and Prerequisite/Corequisite 

and Advisories. Ohlone’s faculty and staff aim to provide students with the services and assistance needed to reach their 

goal. We ask students to commit to an educational goal, and we assist them in reaching that goal successfully. 

Ohlone College Agrees To: 

• Assess students’ basic educational skills 

and career goals. 

• Orient students to the College’s programs, 

services, and policies. 

• Provide quality instruction. 

• Provide quality counseling. 

• Provide a wide variety of courses. 

• Offer services to support students’ 

education. 

We Expect Students To: 

• Declare an educational goal. 

• Attend classes. 

• Complete homework assignments. 

• Meet with a counselor to discuss choices. 

• Seek out support services as needed. 

• Strive to make progress toward their goal. 

• Follow up students’ progress toward their 

goals. 

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12 Appendix L - Ohlone College Academic Freedom Policy Statement 

Citizens in the free society in order to discharge their responsibilities intelligently must examine, with critical judgment, all 

points of view on major issues. 

The Governing Board of Ohlone Community College District in order to create an environment and atmosphere most 

conducive to excellent teaching and to provide students with the most appropriate learning conditions approve the following 

policy for Academic Freedom: 

The community having invested resources in a community college has the obligation to support and sustain an 

atmosphere which encourages the free exploration of ideas. 

Academic Freedom includes the protection of the opportunity for the teacher to teach, and for the teacher and the student 

to study, without coercion, censorship, or other forms of restrictive interference and that academic freedom encourages 

the flow of ideas with the recognition that freedom to teach and freedom to learn imply both rights and responsibilities 

within the framework of the law. 

Instructors as citizens, members of a learned profession, and representatives of the Ohlone Community College District 

shall be free from District censorship and discipline when speaking or writing. However, the special position of 

instructors imposes special obligations. Instructors as representatives of the district should be accurate, objective, 

exercise appropriate restraint, encourage a spirit of mutual respect for the opinion of others, and ensure the relevancy of 

subject matter to their instructional areas. 

6.6.1 Teaching Controversial Subjects 

Citizens in a free society in order to discharge their responsibilities fully and intelligently must examine, with critical 

judgment, all points of view regarding major issues of their day and nation. 

A. Objectivity: Instructors shall maintain an attitude of objectivity on controversial topics when discussing them with 

students. 

B. Respect for Others: Instructors shall encourage a spirit of mutual respect for honest and informed opinions, 

regardless of how divergent they may be. 

C. Relevant Data: Instructors shall become fully informed about the various viewpoints on problems relevant to their 

instructional assignments and present pertinent and objective data to their students. 

D. Suitable Learning Materials: Instructors and librarians shall make available a variety of suitable learning materials 

from which students may obtain valid data dealing with the pros and cons of issues being studied. 

E. Time Consideration: A reasonable allocation of time shall be devoted to the study of any single issue, in accordance 

with the approved course outline and student needs. 

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13 Appendix M - Ohlone College Equal Educational and Employment 

Opportunity Policy and Policy on Sexual Harassment 

Chapter 6 – Ohlone College Policy Manual 

EDUCATION AMENDMENTS AND CIVIL RIGHTS ACT 

6.1 EQUAL EDUCATIONAL AND EMPLOYMENT OPPORTUNITY POLICY 

(Amendment Approved: 7/28/76; Amended 1/13/93; Amended 1/28/98) 

Ohlone College maintains an atmosphere that is welcoming to all students and conducive to their academic and personal 

success. The College provides an environment free of all forms of harassment, in which all students and employees are 

treated with dignity and respect. 

Ohlone College is committed to equal opportunity in educational programs, employment, and campus life. The College 

does not discriminate on the basis of age, ancestry, color, disability, gender, marital status, national origin, parental 

status, race, religion, sexual orientation, or veteran status in any access to and treatment in college programs, activities, 

and application for employment. 

Equal educational opportunity includes, but is not limited to: admission, recruitment, extracurricular programs and 

activities, facilities, access to course offerings, counseling and testing, financial assistance, employment, physical 

education, and athletics. Equal employment opportunity includes but is not limited to providing and safeguarding the 

opportunity for all persons to seek, obtain and hold employment, and qualify for advancement in the District without 

discrimination. 

Ohlone College is committed to nondiscrimination in compliance with the Civil Rights Act; Title IX of the Education 

Amendments of 1972; the Rehabilitation Act of 1973 (Sections 503 and 504); the Americans with Disabilities Act of 

1990; Executive Orders 11246 and 11375; the Vietnam Era Veterans’ Readjustment Act of 1974; the Age Discrimination 

in Employment Act of 1967; and nondiscrimination laws of the State of California. 

Ohlone College is committed to the civil rights responsibilities spelled out in The Guidelines for Eliminating 

Discrimination and Denial of Services on the Basis of Race, Color, National Origin, Sex and Handicap in Education 

Programs spelled out in Title VI of the Civil Rights Act. As such, the lack of English language skills will not be a 

barrier to admission to and participation in vocational educational programs at Ohlone College. 

Inquiries regarding equal opportunity and nondiscrimination may be made as follows: 

Staff inquiries to: 

Student inquiries to: 

Associate Vice President, Human Resources and Training 

Building 1, Ohlone College, 43600 Mission Blvd., 

Fremont, CA 94539; (510) 659-6088 

Vice President, Student Services 


Fremont, CA 94539; (510) 659-6262 

Inquiries related to compliance with Title IX and Title IX Compliance may be made as follows: 





Fremont, CA 94539; (510) 659-6088 

Vice President, Academic Affairs/Deputy Superintendent 


Fremont, CA 94539; (510) 659-6220 

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Appendix M (continued) 

Inquiries related to Sexual Harassment may be made as follows: 





Fremont, CA 94539; (510) 659-6088 

Vice President, Student Services 


Fremont, CA 94539; (510) 659-6262 

Inquiries related to compliance with the American Disabilities Act and the Rehabilitation Act of 1973 may be made as 

follows: 

All inquiries to: 


Building 1, Ohlone College, 43600 Mission Blvd. 

Fremont, CA 94539; (510) 659-6088 

6.2 PROHIBITION OF SEXUAL HARASSMENT 

AP 3430 Prohibition of Harassment 

References: Education Code Sections 212.5; 44100; 66281.5; Title IX, Education Amendments of 1972; Title 5, 

Sections 59320 et seq.; Title VII of the Civil Rights Act of 1964, 42 U.S.C.A. Section 2000e 

The District is committed to providing an academic and work environment free of unlawful harassment. This procedure 

defines sexual harassment and other forms of harassment on campus, and sets forth a procedure for the investigation and 

resolution of complaints of harassment by or against any staff or faculty member or student within the District. 

Definitions 

General Harassment: Harassment based on race, religious creed, color, national origin, ancestry, physical 

disability, mental disability, medical condition, marital status, sex, age, or sexual orientation of any person, or the 

perception that a person has one or more of these characteristics is illegal and violates District policy. Gender-based 

harassment does not necessarily involve conduct that is sexual. Any hostile or offensive conduct based on gender 

can constitute prohibited harassment. For example, repeated derisive comments about a person’s competency to do 

the job, when based on that person’s gender, could constitute gender-based harassment. Harassment comes in many 

forms, including but not limited to the following conduct: 

Verbal: Inappropriate or offensive remarks, slurs, jokes or innuendoes based on a person’s race gender, sexual 

orientation, or other protected status. This may include, but is not limited to, inappropriate comments regarding an 

individual's body, physical appearance, attire, sexual prowess, marital status or sexual orientation; unwelcome 

flirting or propositions; demands for sexual favors; verbal abuse, threats or intimidation; or sexist, patronizing or 

ridiculing statements that convey derogatory attitudes based on gender, race nationality, sexual orientation or other 

protected status. 

77


Physical: Inappropriate or offensive touching, assault, or physical interference with free movement. This may 

include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, pinching, leering, staring, 

unnecessarily brushing against or blocking another person, whistling or sexual gestures. It also includes any physical 

assault or intimidation directed at an individual due to that person’s gender, race, national origin, sexual orientation 

or other protected status. 

Visual or Written: The display or circulation of visual or written material that degrades an individual or group 

based on gender, race, nationality, sexual orientation or other protected status. This may include, but is not limited 

to, posters, cartoons, drawings, graffiti, reading materials, computer graphics or electronic media transmissions. 

Environmental: A hostile academic or work environment exists where it is permeated by sexual innuendo; insults 

or abusive comments directed at an individual or group based on gender, race, nationality, sexual orientation or 

other protected status; or gratuitous comments regarding gender, race, sexual orientation, or other protected status 

that are not relevant to the subject matter of the class or activities on the job. A hostile environment can arise from 

an unwarranted focus on sexual topics or sexually suggestive statements in the classroom or work environment. It 

can also be created by an unwarranted focus on, or stereotyping of, particular racial or ethnic groups, sexual 

orientations, genders or other protected statuses. An environment may also be hostile toward anyone who merely 

witnesses unlawful harassment in his/her immediate surroundings, although the conduct is directed at others. The 

determination of whether an environment is hostile is based on the totality of the circumstances, including such 

factors as the frequency of the conduct, the severity of the conduct, whether the conduct is humiliating or physically 

threatening, and whether the conduct unreasonably interferes with an individual's learning or work. 

Sexual Harassment: In addition to the above, sexual harassment consists of unwelcome sexual advances, requests for 

sexual favors, and other conduct of a sexual nature when: 

submission of the conduct is made a term or condition of an individual's employment, academic status, or progress; 

submission to, or rejection of, the conduct by the individual is used as a basis of employment or academic decisions 

affecting the individual; 

the conduct has the purpose or effect of having a negative impact upon the individual's work or academic 

performance, or of creating an intimidating, hostile or offensive work or educational environment; or submission to, 

or rejection of, the conduct by the individual is used as the basis for any decision affecting the individual regarding 

benefits and services, honors, programs, or activities available at or through the community college. 

78


This definition encompasses two kinds of sexual harassment: 

"Quid pro quo" sexual harassment occurs when a person in a position of authority makes educational or 

employment benefits conditional upon an individual's willingness to engage in or tolerate unwanted sexual conduct. 

"Hostile environment" sexual harassment occurs when unwelcome conduct based on a person’s gender is 

sufficiently severe or pervasive so as to alter the conditions of an individual's learning or work environment, 

unreasonably interfere with an individual's academic or work performance, or create an intimidating, hostile, or 

abusive learning or work environment. The victim must subjectively perceive the environment as hostile, and the 

harassment must be such that a reasonable person of the same gender would perceive the environment as hostile. 

Sexually harassing conduct can occur between people of the same or different genders. The standard for determining whether 

conduct constitutes sexual harassment is whether a reasonable person of the same gender as the victim would perceive the 

conduct as harassment based on sex. 

Examples: Harassment includes, but is not limited to the following misconduct: 

Verbal: Inappropriate or offensive remarks, slurs, jokes or innuendoes based on a person’s protected status, 

including but not limited to sex. This may include, but is not limited to, inappropriate comments regarding an 

individual's body, physical appearance, attire, sexual prowess, marital status or sexual orientation; unwelcome 

flirting or propositions; demands for sexual favors; verbal abuse, threats or intimidation of a sexual nature; or sexist, 

patronizing or ridiculing statements that convey derogatory attitudes about a particular gender. 

Physical: Inappropriate or offensive touching, assault, or physical interference with free movement. This may 

include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, pinching, leering, staring, 

unnecessarily brushing against or blocking another person, whistling or sexual gestures. 

Visual or Written: The display or circulation of offensive sexually oriented or other discriminatory visual or 

written material. This may include, but is not limited to, posters, cartoons, drawings, graffiti, reading materials, 

computer graphics or electronic media transmissions. 

Environmental: An academic or work environment that is permeated with racially or sexually-oriented talk, 

innuendo, insults or abuse not relevant to the subject matter of the class or activities on the job. A hostile 

environment can arise from an unwarranted focus on sexual topics or sexually suggestive statements in the 

classroom or work environment. An environment may be hostile if unwelcome sexual behavior or other harassing 

behavior based on a protected status is directed specifically at an individual or if the individual merely witnesses 

unlawful harassment in his/her immediate surroundings. The determination of whether an 

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environment is hostile is based on the totality of the circumstances, including such factors as the frequency of the 

conduct, the severity of the conduct, whether the conduct is humiliating or physically threatening, and whether the 

conduct unreasonably interferes with an individual's learning or work. 

Consensual Relationships 

Romantic or sexual relationships between supervisors and employees, or between administrators, faculty or staff members 

and students are discouraged. There is an inherent imbalance of power and potential for exploitation in such relationships. A 

conflict of interest may arise if the administrator, faculty or staff member must evaluate the student employee’s work or make 

decisions affecting the employee or student. The relationship may create an appearance of impropriety and lead to charges of 

favoritism by other students or employees. A consensual sexual relationship may change, with the result that sexual conduct 

that was once welcome becomes unwelcome and harassing. In the event that such relationships do occur, the District has the 

authority to transfer any involved employee to eliminate or attenuate the supervisory authority of one over the other, or of a 

teacher over a student. Such action by the District is a proactive and preventive measure to avoid possible charges of 

harassment and does not constitute discipline against any affected employee. 

Academic Freedom 

Faculty members who wish to use sexually explicit material in the classroom for teaching purposes should consider having 

the material reviewed by an administrator to determine whether or not their use might violate the district's sexual harassment 

policy. 

Adopted: October 2011. 

Revised: December 2011. 

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14 Appendix N - Maintaining a Drug-Free Workplace 

AP 3550 Drug Free Environment and Drug Prevention Program 

References: Drug Free Schools and Communities Act Amendment of 1989; 20 U.S. Code Sections 1011i; 1091(r); 

1092(f)(1)(H); 1092(k); 1145g; 34 Code of Federal Regulations 86.1 et seq.; Federal Drug-Free Workplace Act of 

1988; California Drug-Free Workplace Act, Cal. Gov. Code 8355; 41 U.S. Code Section 702; California Business 

& Professions Code Section 25608(a) 

The District is committed to providing its employees and students with a drug free workplace and campus environment. It 

emphasizes prevention and intervention through education. The goal is to empower students and employees to make 

informed decisions about substance use and abuse to allow each to be healthy and productive and maximize each person’s 

potential. 

The President/Superintendent shall assure that the District distributes annually to each student the information required by 

law and complies with other legal requirements. 

The District prohibits the unlawful possession, use, sale, or distribution of illicit drugs by students and employees on the 

District’s property or as part of any of the District’s activities, including but not limited to field trips, activities or workshops. 

The unlawful manufacture, distribution, sale, dispensing, possession or use of alcohol or any controlled substance is 

prohibited on District property, during District-sponsored field trips, activities or workshops, and in any facility or vehicle 

operated by the District. Under Business & Professional Code Section 25608(a), any person who possesses, consumes, sells, 

gives, or delivers to any other person, any alcoholic beverage in or on any public building, campus, or any of the District 

grounds is guilty of a misdemeanor, except as provided for in AP 3560, Alcoholic Beverages. As a condition of employment, 

each employee is required to comply with these requirements. 

Every person who consumes any alcoholic beverage must be at a minimum, 21 years of age. Ohlone will enforce the 

prohibition of underage drinking and the prohibition of unlawful drugs. 

Consequences for Violations 

Violation of this prohibition will result in the District taking appropriate action and imposing applicable legal sanctions under 

local, State, or Federal law for unlawful possession or distribution of illicit drugs and alcohol, up to and including termination 

of employment for employees, expulsion and/or other discipline of students, loss of and ineligibility for financial aid for 

students, and referral to federal, state, local and/or campus law enforcement for criminal law citation, arrest and/or 

prosecution of both employees and students, and/or as permitted by law, may require satisfactory participation in programs, 

including but not limited to an alcohol or drug abuse assistance or rehabilitation program. 

81

Appendix N (continued) 

Health Risks 

The health risks associated with the use of illicit drugs and the abuse of alcohol include: 

 

 

 

 

 

 

 

 

 

 

 

 

Death including by alcohol poisoning or drug overdose, 

Risk of addiction and withdrawal symptoms including pain, convulsions and depression, 

Liver, heart, kidney, pancreas, and brain damage and/or loss of brain cells, 

Impaired judgment and resulting safety and health risks including accidents, unwanted pregnancies or sexually 

transmitted diseases, and aggressive or violent behavior, 

Impaired performance including drowsiness, impaired memory, and impaired concentration, 

Sexual dysfunctions, 

Harm to a fetus, including spontaneous abortions, premature labor, and detached placentas, 

Psychological problems including depression, anxiety, paranoia, panic reactions, psychosis and hallucinations, 

Seizures, 

Strokes, cardiac arrest or cardiovascular problems, 

Lung damage or illnesses, bronchitis, or respiratory arrest, and 

Needle-related illnesses and complications such as hepatitis, HIV, muscle and nervous tissue death necessitating 

limb amputation, and infections. 

Employee Notification of Workplace Criminal Drug Statute Violation 

As a condition of employment, employees must notify the District within five days of any conviction for violating a criminal 

drug statute while in the workplace. The District is required to inform any agencies that require this drug-free policy within 

ten days after receiving notice of a workplace drug conviction. An employee who is convicted will receive discipline from 

Ohlone and/or Ohlone will require satisfactory participation in a drug abuse assistance or rehabilitation program. 

Assistance, Resources and Referrals 

Drug or alcohol counseling, treatment, or rehabilitation or re-entry programs or referrals are available to employees or 

students. The district provides confidential referrals through an Employee Assistance Program (EAP) for employees and their 

families needing assistance with drug or alcohol abuse. Please contact Shairon Zingsheim, Associate Vice President, Human 

Resources for more information or visit the Human Resources website for information on contacting CONCERN EAP. 

Students should contact the Student Health Center or the Vice President of Student Services, Dr. Ron Travenick, for 

resources or for assistance. The Student Health Center also provides counseling, alcohol and drug abuse education 

information, and resources for students. For further information, please contact Sally Bratton or other staff at the Student 

Health Center (Building 7, (510) 659- 6258) or visit: http://www.ohlone.edu/org/healthcenter/. 

82

Appendix N (continued) 

Online resources of possible interest: 

www.alcoholscreening.org/ 

www.aa.org/ for Alcoholics Anonymous 

http://www.drugabuse.gov/nidamed/ for National Institute of Drug Abuse (NIDA) 

http://www.drugabuse.gov/scienceofaddiction/brain.html for NIDA handout on biology of addiction 

http://www.niaaa.nih.gov/Publications/PamphletsBrochuresPosters/English/default.htm for National Institute on 

Alcohol Abuse and Alcoholism, NIAAA 

http://www.nlm.nih.gov/medlineplus/substanceabuseproblems.html for MedlinePlus, substance abuse problems 

http://familydoctor.org/familydoctor/en/diseases-conditions.html for familydoctor.org, for tobacco, alcohol and 

drugs patient education downloads 

http://rethinkingdrinking.niaaa.nih.gov/ for NIAAA website -- offers drinking habits assessment and 

management tools for anyone who drinks 

Adopted: January 2012. 

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15 Appendix O – Ohlone College Vision, Values and Goals 2010-2015 

Ohlone College Goals and Objectives 

2010-15 

Objectives make the goals operational, following the recommended strategies set forth in the strategic plan; objectives 

delineate measureable outcomes, timelines, action plans, and responsibilities. The college has collaboratively identified 

objectives for each goal that reflect current priorities for meeting each goal, consistent with the recommendations of the 

strategic plan. 

GOAL 1: Through innovative programs and services, improve student learning and achievement 

1. By 2013, complete an assessment of student learning outcomes for all courses and programs 

2. By spring 2013, increase the college average course retention to a rate at or above the statewide average. 

3. By fall 2013, increase semester to semester persistence of ESL and basic skills students to a rate at or above the 

statewide average. 

4. By fall 2014, increase the success in basic skills courses to a rate at or above the statewide average. 

5. By fall 2014, increase the improvement in ESL courses to a rate at or above the statewide average. 

6. By spring 2013, increase to 600 the number of students transferring to UC and CSU. 

7. By spring 2013, increase to 500 the number of students receiving associate degrees. 

8. By spring 2013, increase to 300 the number of students receiving certificates of achievement and accomplishment. 

9. By 2015, increase the number of students taking 12.0 units or more per semester to a rate of 30% compared to 

headcount enrollment. 

10. Provide instruction that will consistently allow Ohlone transfer students to perform in their junior year at the 

university at a level at or above that of students who started at the university as freshmen. 

11. By 2015, expand the appropriate Student Services available to evening students, part time students, students on the 

Newark Campus, and students taking courses online 

12. By 2015, establish and maintain student mastery of Information Competency Standards at a level at or above the 

statewide rate. 

13. By 2012, implement systems that enable all students to declare an academic goal and are provided with an electronic 

degree audit which informs progress towards that goal. 

14. By 2012, establish mutual agreements with local school districts to redefine expectations of partnership in light of 

reduced staffing and budget support while maintaining clear pathways for students. 

GOAL 2: Support the economic vitality of the community through educational programs and services that respond to 

identified employment needs 

1. By 2011, produce a local strategic plan for Career Technical Education to include an inventory and assessment of 

our current programs, environmental scan data, a SWOT analysis, and a five-year set of goals, objectives and action 

plans. 

2. Within the context of the CTE Strategic Plan, by 2012, identify needs of local employers and create responses 

through our existing programs, contract education, and new program development. 

3. By 2013 create a curriculum which enhances the availability of programs that focus on emerging industries 

including green technologies and those identified by the Alameda County Workforce Investment Board and 

Department of Labor’s high growth, high demand job training initiative. 

4. By 2013 provide opportunities across the curriculum for students to acquire key skill sets and concepts that will help 

them succeed in the workplace. 

GOAL 3: Promote continuous, needs-based, learning and professional development opportunities for all district 

personnel 

1. By 2011, establish an IT training program for staff and full and part time faculty, enabling them to be more selfdirected 

and capable in IT applications/maintenance 

2. By 2011, establish an application/selection process for interested faculty and staff for training opportunities in 

leadership development. 

3. By 2012, establish a process whereby all classified staff may access professional development identified in the 

professional development plan. 

4. By 2015, improve satisfaction rate with customer service in all service areas of the college. 

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GOAL 4: Use human, fiscal, technological, and physical resources responsibly, effectively, and efficiently to maximize 

student learning and achievement 

1. Annually sustain the fiscal health of the district 

2. By 2013, increase to 50% the number of faculty and staff who report understanding that budget priorities are 

established through systematic planning. 

3. By 2015, increase non-apportionment income by $2.5M. 

4. By 2010, define categories of technology-enabled classrooms to establish and maintain minimum technology levels 

within each category. 

5. By 2010, define appropriate life cycles, fund, and implement a systematic updating of technology to support collegewide 

effectiveness. 

6. By 2011, create organizational structures and procedures to continually improve efficiency and effectiveness of 

services to students through technology. 

7. By 2015, upgrade the Fremont campus, including functionality, sustainability, safety, accessibility, and aesthetics. 

8. By 2015, maximize the use of campus property and develop the Mission Boulevard frontage property as an income 

source for facilities improvement while promoting efficient and responsible use of the land. 

9. By 2015, achieve long-term maintenance and capital improvements necessary to increase effectiveness of learning 

and support services 

GOAL 5: Lead and educate the community in environmental sustainability 

1. By 2013 employ sustainability principles in all college facilities and operations using the President Climate 

Commitment as a guideline. 

2. By 2015 educate students, staff and community about the value of sustainability using the framework of the 

California Smart Growth Initiative as a model and having 75% of the Ohlone employees annually sign the college’s 

green pledge. 

3. By 2012 support innovation in sustainability and environmental friendliness by providing professional 

developmental opportunities and fiscal resources through the Ohlone Foundation Sustainability Endowment. 

4. By 2011 model environmental sustainability in all college policies, procedures, and 

practices through adherence to board policy 6650 and board regulation 9.2.3.3 Environmentally Preferred 

Purchasing Procedures. 

GOAL 6: Enhance college-wide interaction with, and acceptance of, diverse peoples, cultures, arts, and perspectives 

1. By 2015, increase the number of course offerings that specifically address issues of cultural diversity and ethnicity 

2. By 2015, increase the number of opportunities for cultural enrichment and study abroad for faculty, staff, and 

students. 

GOAL 7: Increase access to higher education of under-served and under-represented demographic groups in the 

District and local communities 

1. By 2013, increase the enrollment of under-represented groups to approximate the demographic percentages of the 

district population. 

2. Annually increase retention and success rates of under-served demographic groups. 

3. By 2015, increase the percentage of under-represented groups among faculty and staff to approximate the 

demographic percentages of the district population. 

GOAL 8: Engage all members of the college community in active, continual institutional improvement 

1. By 2011, create benchmarks for learning, achievement, and institutional practices 

2. By 2012, develop and implement strategies to optimize communication processes for all shared governance 

committees. 

3. By 2011, pursue potential areas for partnership and collaboration with the community. 

4. By 2012, revise and update the Research and Planning website so data is more accessible to the community for 

planning and decision-making. 

5. By 2013, integrate specific area plans into the strategic plan. 

6. By 2015, structure processes that promote informed college-wide discussion leading to integrated, evidence-based 

decisions. 

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2012-2013 Faculty Handbook - Academic Affairs - Ohlone College

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