OIL INDIA LIMITED (A Govt. of India Enterprise) Contracts ...

OIL INDIA LIMITED
(A Govt. of India Enterprise)
Contracts Department,
Duliajan, DISTRICT: DIBRUGARH
ASSAM, PIN: 786602
TENDER DOCUMENT
Document Serial No.----------------------------- at the office of Head-Contracts, DULIAJAN
Signature of Issuing Officer -------------------------
Date of Issue---------------------
Designation:---------------------------------------------
Office Seal:-
1.0 TENDER REFERENCE NO. : DCT0508P09
2.0 DESCRIPTION OF SERVICES: TRANSPORTATION OF RIG EQUIPMENT & MATERIALS DURING
RIG-MOVEMENT FROM ONE LOCATION TO ANOTHER BY TRACTOR-TRAILER UNITS IN VARIOUS
RANGES OF DISTANCE SLABS WITH LOADING AND UNLOADING FACILITIES TO BE PROVIDED BY THE
COMPANY IN OIL'S OPERATIONAL AREAS OF ASSAM AND ARUNACHAL PRADESH ON CALLOUT BASIS
AS & WHEN REQUIRED FOR A PERIOD OF 2(TWO) YEARS, EXTENDABLE BY ANOTHER ONE YEAR, IF
REQUIRED.
3.0 Sealed tenders are invited from reliable, experienced and resourceful bidders for the above-mentioned
services. This tender document is non-transferable.
4.0 TYPE OF BID : DOUBLE BID (SINGLE)
5.0 BID CLOSING DATE & TIME : 05.01.2010 (1245 Hrs. IST)
6.0 TECHNICAL / COMPOSITE BID OPENING DATE & TIME : 05.01.2010(1300 Hrs. IST).
.
7.0 COMMERCIAL/PRICE BID OPENING DATE & TIME : (1300 Hrs. IST)
8.0 EARNEST MONEY/BID BOND/BID SECURITY : 60,000.00 (RUPEES SIXTY THOUSAND ONLY)
9.0 BID OPENING PLACE :
OIL INDIA LIMITED
(A Govt. of India Enterprise)
Contracts Department,
Duliajan, DISTRICT: DIBRUGARH
ASSAM, PIN: 786602
10.0 MOBILISATION PERIOD : 15(Fifteen) days from the date of issue of "Letter Of Intent (LOI)" by "OIL".
11.0 DURATION OF THE CONTRACT : 24 (TWENTY FOUR) MONTHS
12.0 BID SUBMISSION : 12.1 The Tender is under 2(Two) Bid System and bidders
are required to submit their offers in two separate envelopes i.e. "TECHNICAL BID" and "COMMERCIAL BID".
12.2 The detailed tender document supplied by the company bearing Seal & Signature of OIL's
authorized Officer(s) & duly signed and sealed by the Bidder(s) or their authorized attorney in all pages as a
token of acceptance of the offered terms and conditions of the Company, is to be Submitted with the Technical
Bid, which must be without any Price details.
12.3 The part-II of the tender document supplied separately by the Company for submission as
"COMMERCIAL BID", duly signed and sealed by the Bidder(s) as above, is to be submitted as Commercial Bid
along with Price Details wherever specified.
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TENDER REFERENCE NO. : DCT0508P09
12.4 The cover containing the Technical Bid must be in one sealed envelope bearing the following in
writing on the right hand top corner
(i)
Envelope No. A Technical Bid
(ii)
Tender No. DCT0508P09
(iii) Bid Closing Date: 05.01.2010
(iv) Bidder's Name --------------------------------------
12.5 The cover containing the Commercial Bid must be in another sealed envelope bearing the
following in writing on the right hand top corner
(i)
Envelope No.B Commercial Bid
(ii)
Tender No. DCT0508P09
(iii) Bid Closing Date:- 05.01.2010
(iv) Bidder's Name --------------------------------------
12.6 The Technical Bid and the Commercial Bid should then be put together and sealed in another
separate envelope and the following should be superscribed on the envelope along with the name & registered
postal address of the bidder in typed format or in clear legible handwriting:-
"BID FOR TENDER NO. DCT0508P09"
"BID CLOSING DATE & TIME: 05.01.2010 AT 12.45 P.M.(IST)"
12.7 The Earnest Money and other relevant documents to be enclosed with Technical Bid.
12.8 The bid should be submitted to reach the address given below on or before the bid closing date
and time as specified.
HEAD-CONTRACTS
OIL INDIA LIMITED
DULIAJAN, DISTRICT: DIBRUGARH
ASSAM, PIN:786 602
12.9 Tenderer(s) may send their offer(s) to the Addressee mentioned in Para-12.8 hereof by post or
place the same in the TENDER BOX situated at the same address. Company will not be held responsible for
any postal delay or non-receipt of the same.
13.0 EARNEST MONEY DEPOSIT (EMD) :
13.1 The offer must be accompanied by a BANK DRAFT / BANKER'S CHEQUE/ BANK GUARANTEE (in
specified format) / Pay-in-slip (available at designated banks at Duliajan) favouring OIL INDIA LIMITED,
payable at DULIAJAN for the amount applicable and purchased from any Nationalised Bank as per para 8.0
towards Earnest Money Deposit (EMD). NO OTHER MODE OF PAYMENT WILL BE ACCEPTED BY THE
COMPANY. The EMD shall not earn any interest to the tenderer(s) from the Company.
13.2 Any offer not accompanied with the EMD shall be treated as invalid and summarily rejected. Any
subsequent deposit of EMD after the bid closing date shall not be permitted. Also, adjustment of EMD due
against the instant tender, against dues from the Company or on any account shall not be permitted.
13.3 The EMD will be forfeited in case the tenderers withdraw their offer for any reason whatsoever after the
appointed time on the bid closing date and before the validity period of the offer which shall be 180(One
Hundred Eighty) days from the date of opening of the tender. Any such withdrawal will make the tenderer liable
to be debarred from further tendering at the sole discretion of the Company and the period of debarment will
not be less than 1(One) year.
14.0 Any offer received after the appointed time on the Bid closing date shall be summarily rejected and
returned to the tenderer(s) unopened.
15.0 No modification or alteration to the offer shall be permitted after the appointed time on the bid closing
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TENDER REFERENCE NO. : DCT0508P09
date. NO CLARIFICATION ON WHATSOEVER REASONS THEREOF WILL ALSO BE ENTERTAINED
AFTER THE BID CLOSING DATE.
16.0 TENDER OPENING AND EVALUATION:
16.1 BID OPENING AND EVALUATION:
16.1.1The Technical / Composite bid will be opened on 05.01.2010 (Bid opening date) at 1300 hours (IST) in
the presence of any attending Tenderer(s) or their Authorized Representative. However, an authorized letter
from the Bidder must be produced by Bidder's representative at the time of opening of Tender, without which
such representative won't be allowed to attend the opening of Tenders. Only one representative against each
Bid will be allowed to attend the bid opening. Attending Tenderer(s) & Authorized Representative(s) will have to
sign a register evidencing their presence. In case it happens to be a bundh/holiday, the tender will be opened
on the next working day (except Saturday).
16.1.2Company will examine bids to determine whether they are complete, whether requisite Bid Securities
have been furnished, whether documents have been properly signed and whether the bids are generally in
order.
16.2 OPENING OF PRICE BID:
16.2.1In case of Two bid system, after the evaluation of the Technical Bids, the Price (Commercial) Bids of the
technically qualified Bidders will be opened. The opening Date and Time will be intimated to the technically
qualified Bidders in due course. Price bids will be opened in the same procedure as mentioned in Para 16.1.1
above.
16.2.2The rates shall be quoted per unit as specified in Part-II hereof and shall be in words as well as in
figures. No overwriting shall be allowed but all corrections must be initialed on the blank space above. In case
of discrepancy, rates quoted in words shall be considered to be correct.
16.2.3The offer must be valid for acceptance up to 180(One Hundred Eighty) days from the date of tender
opening.
17.0 RESPONSIVENESS OF BID : For the purpose of determining the responsiveness of a bid, it must
conform to all the terms and conditions of the bidding document without any material deviation.
18.0 BID REJECTION CRITERIA (BRC)
The bid shall conform generally to the specifications and terms and conditions given in the Bidding Documents.
Bids will be rejected in case services offered do not conform to the required parameters stipulated in the
technical specifications. Notwithstanding the general conformity of the bid to the stipulated specifications, the
following requirements will have to be particularly met by the Bidders without which the same will be considered
as non-responsive and rejected.
18.1.0 BID REJECTION CRITERIA (BRC):
18.1.1 TECHNICAL:
18.1.1.1 The average annual financial turnover of the bidder during last 03(three) years ending 31st March
2009 must be minimum Rs. 40,00,000/- (Rs. Forty Lakh). The proof of annual turnover should be either in the
form of audited profit & loss and Balance Sheet or certification from Chartered/Cost Accountant firm indicating
the code number.
18.1.1.2 Bidder(s) must possess 05(five) Nos. minimum 20 MT payload capacity tractor-trailer units and
01(one) No. minimum 30 MT payload capacity tractor-trailer unit of vintage not earlier than 01.01.2001 in
his/her name. Photocopies of Registration Certificates are to be submitted along with the technical bid as
evidence. Make & Model of the tractors shall also be clearly indicated in the enclosed Annexure-B.
18.1.1.3 Bidder(s) must have minimum 03(Three) years experience in transportation business during last
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07(seven) years preceding bid closing date. Necessary documentary evidence in support of the same shall be
submitted along with the technical bid.The documentary evidence must be in the form of Job Completion
certificate,Gross payment certificate etc.Only LOI, Work Order copy is not acceptable.
18.1.1.4 Bidder must give an undertaking as per prescribed format (Annexure-B) declaring that if awarded with
the contract by OIL, he/she would engage tractor-trailer units and carryout the jobs strictly as per the tendered
specifications (detailed in Part-III)) and all other terms & conditions of this tender.
18.2 COMMERCIAL:
18.2.1. The bids are to be submitted in a single stage under 2(two) bid system i.e. Technical bid
(unpriced) and Commercial bid (priced) together. Both the bids should be submitted on the original tender
document supplied by the Company and only the commercial bid should contain the quoted price.
18.2.2. Bid received without earnest money deposit (EMD)will be rejected.
18.2.3. Any bid received by the company after the deadline for submission of bids prescribed by the
Company will be rejected.
18.2.4. Any bid received in the form of Telex/Cable/Fax/E-Mail will not be accepted.
18.2.5. Bid shall be typed or written in indelible ink and original bid shall be signed by the bidder or their
authorized representative on all pages, failing which the bid will be rejected.
18.2.6. Bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors
made by Bidder, in which case such corrections shall be initialed by the person(s) signing the bid. However,
white fluid should not be used for making corrections. Any bid not meeting the requirement shall be rejected.
18.2.7. Any bid containing false statement will be rejected.
18.2.8. Bidders must quote clearly and strictly in accordance with the price schedule outlined in Price Bid
Performa of bidding documents; otherwise the bid will be rejected.
18.2.9. There should not be any indication of price in the technical bid. A bid will be straightway rejected
if this is given in the technical bid.
18.2.10. The bid documents are not transferable. Offers made by Bidders who have not purchased the
bid documents from the Company will be rejected.
18.2.11. The quoted rates by the bidder(s) must be firm during the performance of the contract and not
subject to variation on any account except the following:-
Escalation / reduction in rates per trip shall be applicable in case of fuel price changes a minimum of +/-05%
(five percent)over the tendered fuel price as detailed in Para 12.0 of part-II of the bid document.
Any bid submitted with an adjustable price quotation other than the above will be treated as non-responsive and
rejected.
18.2.12. Bid received with validity of offer less than 180 (one hundred eighty) days from the date of
Technical Bid opening will be rejected.
18.2.13 Earnest money deposit (EMD) shall be submitted along with the Technical bid, otherwise bid will
be rejected.
19.0 BID EVALUATION CRITERIA (BEC):
19.1.1 The bids conforming to technical specifications, terms & conditions, etc. as stipulated in the tender
document and considered to be responsive after subjecting to Bid Rejection Criteria (BRC) will be considered
for further evaluation as per Bid Evaluation Criteria (BEC) given below -
Bids will be evaluated on the basis of Grand Total Amount achieved by addition of Total Amount of each
distance slabs quoted by the bidder under Schedule of Works in Part-II. Total amount in each distance slab is
calculated by multiplying the "Quantity" [i.e. Number of rig-movement multiplied by 65(Sixty Five)] and "Rate per
Unit(Trip)".
19.1.2 Except above rates and Detention Charges, as applicable, no other charges whatsoever shall be
payable to the contractor during the currency of the contract.
19.1.3 Only one bid against a party offering individually as well as under Proprietorship/Partnership firms shall
be accepted. In case any bidder is found to submit separate bids under proprietorship as well as under any
Partnership firm then the acceptable bid made in the name of the Partnership firm will only be considered for
evaluation.
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19.1.4 Any bid offering part services shall not be considered for evaluation.
19.2 AWARD OF CONTRACT:
19.2.1 After evaluation as per BEC, the company shall award the contract to L-1 bidder.
19.2.2 In case L-1 bidder happens to be more than 1(one), the award of contract will be done on the basis of
draw of lottery or may be split at the sole discretion of the company.
19.2.3 The company reserves the right to split the job among two or more bidders subject to matching the bid
price with L-1 bidder in totality. Since there are six items for quoting rates, party shall be asked to reduce the
rate or rates which is / are (as the case may be) above L1 rate suitably so as to match the L1 total bid price.
20.0 The successful bidders(s) shall be notified by the Company of its intention to enter into an Agreement
with him/her/them on the basis of his/her/their acceptance of the offer. Such notification shall be treated as a
"Letter of Intent (LOI)".
20.1 Within 10(Ten) days of receipt of the "Letter of Intent", the successful bidders(s) will be required to pay
an interest free Security Money amounting to 2 1/2%(Two & Half percent) of total contract value by way of
DEMAND DRAFT/BANKER'S CHEQUE/BANK GUARANTEE (in specified format) / Pay-in-slip (available at
designated banks at Duliajan) favouring "OIL INDIA LIMITED", payable at "DULIAJAN" from any Nationalised
Bank. Upon furnishing of the Security Deposit, the successful bidders(s) will be required to enter into a formal
Service Agreement based on the instant tender on the O.I.L. Standard forms of Agreement.
20.2 This Security Deposit must be valid for six months after the date of expiry of the tenure of the contract. In
the event of contract being extended within the provisions of the contract agreement, the contractor will have to
extend suitably the validity of the "security Deposit" for the extended period.
20.3 The "security deposit" will be refunded to the contractor within six months of satisfactory completion of
works under the contract (including extension, if any), but part or whole of which shall be used by the Company
in realisation of liquidated damages or claims, if any or for adjustment of compensation or loss due to the
Company for any reason.
20.4 Failure of the successful bidders to comply with the conditions as specified in para 20.1 hereof would
render him liable for rejection and in turn forfeiture of Earnest Money Deposit (EMD) apart from any other
actions the Company may take against him at its sole discretion.
20.5 The EMD of the bidders shall be refunded to them as under;
(a) To the technically unsuccessful bidders after the commercial bid opening in case of Two Bid
systems only.
(b) To others after the date of issue of Letter of Intent to the successful bidders.
(c) To the successful bidders only after submission of the Security Deposit as specified in para
no. 20.1 above.
21.0 The Tenderer(s) may consult Head-Transport or his Representative(s) to assess the nature and extent of
the services and the conditions under which it would be carried out he/she/they may also seek such
clarifications from these Officers as are deemed necessary for his/her/their offer. All the terms and conditions of
the existing transport service contract will be applicable.
22.0 GENERAL CONDITIONS :
22.1 In case bidder takes exception to any clause of the bidding document not covered under BEC / BRC,
then the Company has the right discretion to load or reject the offer on account of such exception if the bidder
does not withdraw / modify the deviation when / as advised by the Company. The loading so done by the
Company will be final and binding on the bidder.
22.2 To ascertain the substantial responsiveness of the bid, the Company reserves the right to ask the bidder
for clarification in respect of clauses covered under BRC and such clarification fulfilling the BRC clauses must
be received within the date fixed by the Company, failing which the bid will liable to be rejected.
22.3 In case, any of the clauses in the BRC contradict with other clauses of the bid document elsewhere, the
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clauses in the BRC shall prevail.
23.0 The Company reserves the right to reject any or all of the tenders or accept any tender, in full or in part
without assigning any reason.
HEAD - CONTRACTS
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OIL INDIA LIMITED
(A Govt. of India Enterprise)
Contracts Department,
Duliajan, DISTRICT: DIBRUGARH
ASSAM, PIN: 786602
Tender No.: DCT0508P09
DESCRIPTION OF SERVICES: -
TRANSPORTATION OF RIG EQUIPMENT & MATERIALS DURING RIG-MOVEMENT FROM
ONE LOCATION TO ANOTHER BY TRACTOR-TRAILER UNITS IN VARIOUS RANGES OF
DISTANCE SLABS WITH LOADING AND UNLOADING FACILITIES TO BE PROVIDED BY THE
COMPANY IN OIL'S OPERATIONAL AREAS OF ASSAM AND ARUNACHAL PRADESH ON
CALLOUT BASIS AS & WHEN REQUIRED FOR A PERIOD OF 2(TWO) YEARS, EXTENDABLE
BY ANOTHER ONE YEAR, IF REQUIRED.
PART- I
CONDITIONS OF CONTRACT
This service contract agreement (herein after referred to as Contract') made on this
______________ day of_________________, 200_ between OIL INDIA LTD, a body corporate
and established under the Companies Act 1956, having its registered office at Duliajan, Assam,
PIN - 786602 (hereinafter called `Company' which expression shall unless otherwise provided,
include its executors, successors, administrators and permitted assignees) on one part
AND
Shri/Smti/M/s.................................................... carrying on business as
proprietor/partners/Company under the name and style of __________________________
______________________and having his/her/their Registered/Main Office in the State of
_________________ and governed by the Indian Laws (hereinafter called the "Contractor")
which expression unless repugnant to the context shall include its Executors, Successors,
Administrators and permitted Assigns on the other part.
Whereas, the Company desires to hire the above mentioned services.
Whereas, the Contractor represents that he/she/they has/have adequate capacity to
undertake the aforesaid service and is equipped with fully trained personnel capable of adequately
operating and providing the required services.
Now, therefore, in consideration of the promises and the mutual covenants of both the
parties, hereinafter, set forth, it is mutually agreed as follows: -
1.0 AREA OF OPERATION: -
Any place of OIL's activities in Assam & Arunachal Pradesh
2.0 COMMENCEMENT: -
Bidder should be in a position to commence the work as per mobilization period of:
15(Fifteen) days from the date of issue of "Letter Of Intent (LOI)" by "OIL".
On failure of the contractor to commence & complete the works as per the work orders, "Liquidated
damage/compensation/penalty etc." will be recovered as per NOTE-2 (B),Part-II hereof,from the
bills/ security-deposit etc.
3.00 EARNEST MONEY/SECURITY MONEY: -
3.01 EARNEST MONEY: -
Failure of the Contractor to sign the agreement within reasonable time of its presentation to them
shall constitute sufficient grounds for the annulment of the award of the contract and forfeiture of
the Earnest money, in which event, the Company may award the contract to the next evaluated
bidder or call for new bid or negotiate with the next lowest bidder as deemed fit.
Contractor
Company
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3.02 SECURITY MONEY: -
Security money will be @ 2.5% (two decimal five percent) of total contract value as
GUARANTEE against satisfactory performance of the contract during the contractual period.
The security deposit shall be payable to the Company as compensation for any loss resulting from
Contractor's failure to fulfill its obligations under the Agreement.
This Security Deposit must be valid for six months after the date of expiry of the tenure of
the contract. In the event of contract being extended within the provisions of the agreement, the
contractor will have to extend suitably the validity of the "security Deposit" for the extended period.
The "security deposit" will be refunded to the contractor within six months of satisfactory
completion of works under the contract (including extension, if any), but part or whole of which
shall be used by the Company in realisation of liquidated damages or claims, if any or for
adjustment of compensation or loss due to the Company for any reason.
4.00 DEFINITIONS: -
In this contract certain terms used shall be interpreted as indicated below:-
a) 'Company' means Oil India Limited (OIL)
b) Contractor' means any individual/firm/company engaged as Transport agent or
Carrier to whom the contract for transportation is awarded.
c) `The Contract Agreement' means this agreement entered into after depositing
Security Money between Company and Contractor, as recorded in the contract agreement signed
by the parties, including all attachments & appendices thereto and all documents incorporated by
reference therein.
d) `Contractor's representative' mean such persons duly appointed by the Contractor
thereof at site to act on contractor's behalf and notified in writing to the Company. In case of
signing bills a power of attorney shall be provided in the name of the authorised person by the
Contractor.
e) `OIL's authorised Officer' means GENERAL MANAGER (S)/ GENERAL MANAGER
(ENGG.) /HEAD-MATERIALS / HEAD-CONTRACTS / HEAD-TRANSPORT / CHIEF MANAGER
(Calcutta Branch)/DY. GENERAL MANAGER (Pipeline)/All PROJECT MANAGERS and any other
Officer who may be declared as such for the purpose of this contract by the RESIDENT CHIEF
EXECUTIVE or the said Officers.
f) 'Ton' 'MT' or `Metric Tonne' means 2204.6 lbs or 1000 kgs.
g) 'Distance' means the distance by the shortest approachable and plying ROUTE in
between the places of LOADING & DELIVERY.
h) `Weight' means gross weight of the Stores, Goods, Materials, and Equipment etc. to
be transported in Kg or MT.
i) `Date of booking' means date on which Company or any other person acting on
behalf of Company including a supplier (who is directed by the Company) to offer consignment(s)
to the Contractor for carriage in writing.
j) `Trailer load' means minimum cargo of 20(Twenty) MT & `Truck load' means
minimum cargo of 9(Nine) MT. However, when load(s) transported by a vehicle is more than
above, weight will be considered as per the consignment note.
k) `Sundries' means different small consignments considered collectively. Sundry
load(s) are NOT one Truck or Trailer load. Forcarriage it can be combined with consignments not
belonging to the Company (OIL) in the carriage.
l) `Supplier' means who has business relation with the Company and has been
instructed by the Company to dispatch goods.
m) `Urgent load' means a load declared so by the Authorized officer.
5.00 APPLICABLE LAW: -
The contract shall be deemed to be a contract made under, governed by and construed in
accordance with the laws of India.
Contractor
Company
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5.01 The Contractor shall ensure full compliance of various Indian laws and statutory regulations,
to the extent applicable, as stated below, but not limited to, in force from time to time and obtain
necessary permits/licenses etc. from appropriate authority for conducting operations under the
contract:
Motor Vehicle Act, Octroi Duties Act, Port Trust Acts, Indian Railways Act, Mines Act, 1952
as applicable to safety & employment conditions and subsequent amendment, Oil Mines
Regulations-1984 wherever applicable Workmen's Compensation Act Payment of Wages Act,The
Minimum Wages Act, Payment of Bonus Act 1965, Contract Labour (Regulation & abolition) Act
1970 and the rules framed there under, Employees Pension Scheme 1995, Interstate Migrant Act
1979 (Regulation of employment &conditions of services), The Employees Provident Fund & Misc.
provisions act, Central Excise Act, Income Tax Act 1961, Assam Finance Act 1956, Assam Sales
Tax Act 1947, Central Sales Tax Act 1957, Assam Pollution Control Board's Rules & Regulation
Service Tax Act, Any other Acts as applicable from time to time.
5.02 The contractor should be fully conversant with the laws applicable to work under this
contract and all other relevant rules and connected laws and to abide by them so that jobs
assigned are performed efficiently in time. In case of violation of any of the RULES/ACTS/LAWS,
the contractor shall be responsible for the consequences arising out of the violation and in no way
Company (OIL) will be responsible for it.
5.03 The contractor or his representative shall abide by the RULES regarding SAFETY &
SECURITY measures at the STORE YARD/GODOWN at Duliajan and other points.
5.04 The fleet of vehicles/Transport equipment, which shall be used for the execution of this
contract, must have valid documents like ROAD PERMITS, REGISTRATION, ROAD TAX,
FITNESS, INSURANCE etc duly approved by appropriate Govt. Authorities.
5.05 All goods moving within the Indian Union on account of the Company are covered under a
Block (Annual Open) Insurance Policy taken by the Company. This Insurance is for the exclusive
benefit of the Company and shall not accrue to the benefit of the contractor. The Company will
arrange Transit Insurance for its goods. The contractor shall be responsible to issue Certificate of
Facts pertaining to loss assessed by Surveyor/Competent Authorities to the Company within
7(Seven) days from the date of provisional claim forwarded to the contractor for the purpose of
lodging final claim on Insurance Company or any other party.
8.00 TERMINATION: -
8.01 Termination on expiry of contract: -
This contract shall be deemed to have been automatically terminated on the expiry of the
contractual period unless the Company has exercised its option to extend the contract in
accordance with the provisions of the Contract Agreement.
8.02 The contract may be terminated at any time by either party without indicating any reason by
giving 90(NINETY) DAYS PRIOR notice in writing of its intention to do so to the other party. In
case of unsatisfactory performance of the contractor, Company solely reserves the right to
terminate the contract by giving 30(THIRTY) days written notice.
8.03 Termination on account of Insolvency of the Contractor: -
In the event that the Contractor at any time during the term of the contract becomes insolvent or
makes a voluntary assignment of the contract for the benefit of its creditors or is adjudged
Bankrupt then the Company shall by a notice in writing have the right to terminate the contract
and all the Contractor's right and privileges hereunder shall stand terminated forthwith. In
such eventuality the company shall pay the contractor the applicable rate for the services
performed if due upon the date of termination of the contract.
As soon as petition, if any, is made for declaration of insolvency to the court, the Contractor
shall keep the Company informed of the fact in writing.
Contractor
Company
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8.07 Consequence of termination: -
(i) In all cases of termination herein set forth the obligation of the Company to pay the
charges shall be limited to the period up to the date of termination and the Contractor will not be
entitled to any damage or compensation on account of termination.
(ii) Notwithstanding the termination of this contract, the Contractor shall reasonably
continue to be bound by the provisions of this contract that reasonably require some action
forbearance after such termination.
9.0 FORCE MAJEURE: -
Force Majeure (Exemption) Clause of the International Chamber of Commerce (ICC Publication
No.421) will be applicable.
10.0 ARBITRATION: -
Any dispute arising under this contract will be settled through Arbitration in accordance with the
Rules of Arbitration of the Indian Council of Arbitration and the award mode in pursuance thereof
shall be binding.
Place of Arbitration: DULIAJAN.
12.00 INDEMNITY CLAUSE: -
(a) The contractor agrees to protect, defend, indemnify and hold the company
harmless from and against all claims, suits, demands, causes of action, liabilities, expenses,
costs, liens, judgment of every kind and character without limit which may arise in favour of
the contractor's employees, agents, sub-contractors or their employees on account of bodily
injury or death as a result of the services contemplated hereby, regardless of whether or not
the said claims, demands or causes of action arise out of negligence or otherwise in whole or
in part or other faults.
(b) The company agrees to protect, defend, indemnify and hold the contractor
harmless from and against all claims, suits, demands, causes of action, liabilities, expenses,
costs, liens, judgment of every kind and character without limit which may arise in favour of
the company's, agents, sub-contractors or
their employees on account of bodily injury or death, as a result of the services contemplated
hereby, regardless of whether or not the said claims, demands or causes of action arise out
of negligence or otherwise in whole or in part or other faults.
13.0 SET OFF CLAUSE :-
"Any sum of money due and payable to the contractor (including Security Deposit refundable to
them) under this or any other contract may be appropriated by Oil India Limited and set off against
any claim of Oil India Limited (or such other person or persons contracting through Oil India
Limited) for payment of a sum of money arising out of this contract or under any other contract
made by the contractor with Oil India Limited (or such other person or persons contracting through
Oil India Limited)."
14.0 FURNISHING FRAUDULENT INFORMATION/DOCUMENT:
If it is found that a Bidder/Contractor has furnished fraudulent document/information, the Bid
Security/Performance Security shall be forfeited and the party shall be debarred for period of
3(three) years from date of detection of such fraudulent act, besides the legal action.
15.0 RETENTION MONEY:
15.1 A retention money equivalent to 7.5% of each running account bill is deducted till final
completion of the work. This deducted amount and the initial performance security shall be
retained with OIL till such time as may be specified in the contract document.
16.0 LIQUIDATED DAMAGES FOR DELAY IN MOBILISATION AND/ OR COMPLETION OF
WORKS AND SERVICES
Contractor
Company
4/5

16.1 In normal case of works /service contracts, liquidated damages will be applicable @ 0.5%
of the contract value per week or part thereof, for delay in contract mobilization /completion date
subject to a maximum ceiling of 7.5% of contract value .
IN WITNESS whereof the parties hereinto set there hands and seals the day and year first above
written.
SIGNED & DELIVERED FOR AND ON BEHALF OF ---------------------------------------------------------
(Signature of Contractor or his/her/
their legal Attorney)
_____________________________________
BY THE HAND OF HIS/ HER/ THEIR PARTNER/
LEGAL ATTORNEY.
----------------------------------------
(Full Name of Signatory)
And in presence of
(Seal of Contractor's Firm)
____________________________
____________________________
(Name of Witness)
Date______________________
____________________________
(Signature of Witness)
--------------------------------------------
(Full Name of Signatory)
Address:-
--------------------------------------------
SIGNED & DELIVERED FOR AND ON
BEHALF OF OIL INDIA LIMITED.
_________________________
(Signature of Acceptor)
Date:___________________
Designation:______________
Contractor
Company
5/5

PART- II
Tender no. DCT0508P09
1.0 SCHEDULE OF WORKS, UNITS, QUANTITIES & RATES:-
1.1 SCHEDULE OF WORKS:-
TRANSPORTATION OF RIG EQUIPMENT & MATERIALS DURING RIG-MOVEMENT FROM
ONE LOCATION TO ANOTHER BY TRACTOR-TRAILER UNITS IN VARIOUS RANGES OF DISTANCE
SLABS WITH LOADING AND UNLOADING FACILITIES TO BE PROVIDED BY THE COMPANY IN
OIL'S OPERATIONAL AREAS OF ASSAM AND ARUNACHAL PRADESH ON CALLOUT BASIS AS &
WHEN REQUIRED FOR A PERIOD OF 2(TWO) YEARS, EXTENDABLE BY ANOTHER ONE YEAR, IF
REQUIRED.
Item
No.
Description of Service Unit of Words Quantity Rate per
Unit
(Figs
Words)
10 Rig-movement in 05-20 Km
slab.
[02(two) rig-movements with
maximum 65(Sixty Five)
loads per rig-movement.]
Trip 130.000
&
Amount
20 Rig-movement in 21-40 Km
slab.
[04(four) rig-movements
with maximum 65(Sixty
Five) loads per
rig-movement.]
Trip 260.000
30 Rig-movement in 41-60 Km
slab.
[08(eight) rig-movements
with maximum 65(Sixty
Five) loads per
rig-movement.]
Trip 520.000
40 Rig-movement in 61-80 Km
slab.
[08(eight) rig-movements
with maximum 65(Sixty
Five) loads per
rig-movement.]
Trip 520.000
Contractor
Company
1/2

Item
No.
Description of Service Unit of Words Quantity Rate per
Unit
(Figs
Words)
Trip 260.000
Km slab.
[04(four) rig-movements
with maximum 65(Sixty
Five) loads per
rig-movement.]
50 Rig-movement in 81-110
&
Amount
60 Rig-movement in 111-150
Km slab.
[04(four) rig-movements
with maximum 65(Sixty
Five) loads per
rig-movement.]
Trip 260.000
Note :- The above rates include all liabilities including statutory Liabilities.
12. The above rates shall be fixed and firm for the entire tenure of the contract and shall be binding on
both the parties. No changes in these rates shall be allowed under any circumstances during the tenure
of this service agreement except in respect of the following: -
Escalation / reduction in rates shall be applicable in case of fuel price changes a minimum of +/-
05% (five percent) of the tendered fuel price of Rs. 33.81 / litre. The rate of increase / decrease per trip
per Re. 1.00 change in fuel price shall be as follows:
i) 05-20 km slab :Rs.10.00 (Rupees Ten Only)
ii) 21-40 km slab :Rs.20.00 (Rupees Twenty Only)
iii) 41-60 km slab :Rs.35.00 (Rupees Thirty Five Only)
iv) 61-80 km slab :Rs.45.00 (Rupees Forty Five Only)
v) 81-110 km slab :Rs.65.00 (Rupees Sixty Five Only)
vi) 111-150 km slab :Rs.85.00 (Rupees Eighty Five Only)
NOTES:
2(A)It shall be the responsibility of the contractor to complete 65(sixty five) loads for different
ranges of distance slab within the stipulated time period as detailed in Clause No-1.9 in Part-III of this
tender document.
2(B) In case of non-completion of the required number of loads within the stipulated time period,
penalty shall be imposed as per Caluse-5.2 in Part-III of this tender document.
In case of non-placement of any tractor-trailer unit/s for commencement of the job, there
will be a grace period of 01(one) day to commence the job. Any further delay beyond the same, a penalty
shall be imposed as per the Clause-5.3 in Part-III of this tender document.
2(C) Detention Charges, penalty etc. shall be applicable as detailed in Clause 5.0 in Part-III of
this tender document.
Contractor
Company
2/2

OIL INDIA LIMITED
(A Govt. of India Enterprise)
Contracts Department,
Duliajan, DISTRICT: DIBRUGARH
ASSAM, PIN: 786602
PART - III
SPECIAL TERMS AND CONDITIONS
Tender No.: DCT0508P09
PART - III : JOB REQUIREMENTS, TERMS & CONDITIONS, SPECIFICATIONS, ETC.
1.0 JOB REQUIREMENTS, TERMS & CONDITIONS -
1.1 Transportation of rig equipment & materials from one location to another by tractor-trailer
units in the following range of distance slabs -
Sl. No. Quantity of Rig-movement Distance Slab
01. 02(two)nos. 05 - 20 Km
02. 04(four) nos. 21 - 40 Km
03. 08(eight)nos. 41 - 60 Km
04. 08(eight)nos. 61 - 80 Km
05. 04(four) nos. 81 - 110 Km
06. 04(four) nos. 111 - 150 Km
Total: 30 (thirty) nos.
1.2 Services against this contract shall normally be utilised for rig-movement of company owned
rigs.
1.3 The duration of the contract agreement shall be 2(two) years extendable by one year.The
bidder should be in a position to commence the work within 15(Fifteen) days from the date of issue
of "Letter Of Intent (LOI)" by "OIL". However, the actual commencement date of the works under
the agreement will be as per the work-order issued by Head-Transport to carry out the stipulated
jobs, on call-out basis.
After signing of the formal agreement by the contractor, the work order will be issued by
Head-Transport specifying the commencement date and expiry date of the contract for 2(Two)
years period (extendable by one more year at the same rates, terms and conditions of the original
agreement, if required, at own discretion of the Company). For each Rig-movement, there will be
separate call-out notices, to be issued by Head-transport and the jobs will have to be carried out as
per the instructions therein.
1.4 Payment against the contract shall be made on per load (trip) basis i.e. as per actual loads
transported. The actual number of loads per rig-movement may vary depending on the
requirement. However, maximum number of such loads shall not exceed 65(sixty five) loads per
rig-movement. [In case of E-3000 (S-8) rig same may be maximum 100(one hundred) loads.]
1.5 One 'Load' i.e. one 'Trip' means transportation of one load of rig-materials by one
tractor-trailer unit from one location to another forward location.
1.6 Amongst various rig-materials of different sizes consisting of tanks, derrick parts, huts,
draw-works, power packs, rig pumps, fittings, pipes & accessories, etc., the contractor shall also
transport various tubular each of approx. 12 meter long viz. casing pipes, drill pipes, tubing, etc.
1.7 This job shall not be of continuous nature & the services will be utilised on call out basis as &
when required. Accordingly, individual Work-order shall be issued for each rig-movement job
before commencement of the rig-movement and place of reporting for the tractor trailer shall be at
respective well sites.
Contractor
Company
1/8

1.8 Normally the Work-order shall be issued 5(five) days in advance prior to commencement of a
rig-movement job. However, in emergency situations, it may be issued 2(two) days in advance
only.
1.9 It shall be the responsibility of the contractor to complete 65(sixty five) loads for different
ranges of distance slab within the stipulated period as under -
Sl. No. Distance Slab Period(Number of days)
01. 05 - 20 Km 08(eight)days
02. 21 - 60 Km 10 (ten) days
03. 61 - 110 Km 12(twelve) days
04. 111 -150 Km 15(fifteen) days
[In case of E-3000 (S-8) rig, the 100(one hundred) loads shall be completed within 15(fifteen) days
irrespective of the stipulated distance slabs.]
1.10 To complete the job within the stipulated time period as above, contractor shall mobilise
additional tractor-trailer unit/s, if required.
1.11 Each tractor-trailer unit once loaded with materials shall transport the load and shall report to
the forward (destination) location same day or latest by next day as decided by company engineer
depending upon the inter- location distance and time of loading.
1.12 Contractor may have to carry out up to 04(four) rig-movements simultaneously.Accordingly,
contractor shall mobilize & deploy requisite numbers of Tractor-trailers for the entire
rig-movements.
1.13 Contractor shall deploy minimum 8(eight) tractor-trailers everyday for each rig-movement
during rig-movement period as per following types & capacities -
i. 4(four) Nos. minimum 20MT payload capacity Semi-Low-Bed Semi trailer.
ii. 2(two) Nos. minimum 20MT payload capacity Flat-Bed Semi trailer
iii. 2(two) Nos. minimum 30 MT payload capacity Semi-Low-Bed Semi trailer.
Detailed requisite technical specifications of the tractor-trailers are provided under Clause 2.0
below.
Note :- Any additional tractor-trailer unit/s deployed by the contractor shall be of minimum
20MT payload capacity only.
1.14 The vintage of each tractor-trailer unit engaged shall not be more (earlier) than 01.01.2001.
1.15 Tractor-trailer disposed off from the company (i.e. company owned tractor or trailer or
tractor-trailer as a whole unit disposed off from OIL subsequent to written-off) shall not be
acceptable under the scope of this contract.
1.16 The crew for each tractor-trailer unit shall comprise of 1(one) driver and minimum 2(two)
helpers/jugalies.
1.17 From time to time, a tractor-trailer unit may be required to halt overnight at any station other
than Duliajan, Assam, but no additional halting charges will be payable. In such an event, the
contractor shall have to arrange his/her own accommodation, expenditure, etc. for his / her crew.
1.18 The contractor shall have to arrange all necessary tools & accessories viz. tarpaulin, chains,
ropes, slings, shackles, etc for safe handling/transportation of rig materials. Company's Engineer /
Junior Engineer present at site will have the power to reject any of these items, if found not
suitable for use.
1.19 The duration for each rig-movement job shall be counted from the time & date mentioned in
the work-order issued to commence the rig-movement.
1.20 Job completion will be considered only when all the stipulated loads as defined in the
Contractor
Company
2/8

work-order are transferred & delivered at the destination point.
2.0 TECHNICAL SPECIFICATIONS -
2.1 The tractor-trailer units engaged under this contract agreement shall meet the following
models/specifications -
2.1.1 VINTAGE : Not more (earlier) than 01.01.2001.
2.1.2 MAKE & MODEL OF TRACTOR -
(A) For 20 MT payload capacity tractor-trailer units :- Tata LPS 3516, Ashok Leyland Tusker
Turbo 3516 or any other equivalent tractor (prime mover) having minimum 35000 Kg GCW
capacity.
(B) For 30 MT payload capacity tractor-trailer units :- TATA LPS 4923 TC 6 x 4, Ashok Leyland
4921 TT 6 x 4 or any other equivalent 6x4 drive tractor (prime mover) having minimum 49000 Kg
GCW capacity.
2.1.3 OTHER SPECIFICATIONS OF TRACTOR -
a). Power Assisted Steering, Full Forward Control unit.
b). Fifth Wheel Coupling unit suitable for 2.0 inch / 3.5 inch kingpin of IS 6763 / SAE
J133/J700b/J848a standard. Make - Ashley, Tata, AL, Volvo, York, Jost Hyva or PLHT.
c). Palm coupling airline connections for trailer brakes & Electrical Plug connection for trailer
lights, etc.
d). All standard lightings, fittings & accessories as per Motor Vehicle Act, two large Rear View
Mirrors, First Aid Box, Fire Extinguisher, Spare Wheel with mounting arrangement, etc.
2.1.4 SPECIFICATIONS FOR TRAILERS -
a). Type of trailer :-
i. 4(four) Nos. minimum 20MT payload capacity Semi-Low-Bed Semi trailer.
ii. 2(two) Nos. minimum 20MT payload capacity Flat-Bed Semi trailer.
iii. 2(two) Nos. minimum 30 MT payload capacity Semi-Low Bed Semi trailer.
[Any additional tractor-trailer unit/s deployed shall be of minimum 20MT payload capacity of
either Semi-Low-Bed Semi trailer or Flat-Bed Semi trailer]
b). Minimum 2-axles (Tandem axle) with 8(eight) wheels of adequate size complete with brake
arrangement operating from tractor unit.
c). 2.0 inch / 3.5 inch kingpin as per IS 6763 / SAE J133/J700b/J848a standard. Make - Jost,
York, Hyva, PLHT or any other reputed make.
d). Dimensions -
i. Overall length : 11.5 to 12.5 Meters (approx.)
ii. Low Bed Length (Loading Platform for Semi-Low-Bed unit) : 9.00 to 9.50 Meters.
iii. Width : Approx. 2.70 Meters
iv. Height : As minimum as possible; should be within 1.25 Meters
e). Construction - All welded steel construction unit with minimum 5 mm thick MS chequered plate
platform. Rubbing / friction plate of 5th wheel coupling made of 10 to 15 mm thick fully welded MS
plate adequately reinforced. Minimum 5 Nos. stanchion holes at approx. 2.0 meter interval on each
side of the platform (at extreme ends to avail full platform width) for putting approx. 2.5 inch OD
removable type stanchions. Holes should be made sufficiently strong to hold the stanchion rigidly
for loading the trailer with rated load. Suitable Lashing rings at approx. 2.0 meter interval for
binding chains / chain hooks.
Contractor
Company
3/8

f). One pair of suitable Landing Gear of reputed make, heavy duty leaf spring or equivalent
suspension, suitable brake operating from driver's cabin through palm coupling between driver's
cabin & trailer, tool box for storing chains, craw bars, stanchions, etc.
g). Suitable parking light, brake light, back light, traffic indicator light, etc. operating from driver's
cabin through suitable connector between driver's cabin and trailer, sufficient side marker
reflectors, reversing alarm, etc.
h). All other fittings & accessories as per Motor Vehicle Act.
2.2 Each & every tractor-trailer engaged under the contract agreement must be well painted and
well maintained throughout the entire tenure of the contract.
2.3 Tools & Accessories -
Followings tools & accessories shall be provided with each tractor-trailer unit -
a). Standard tool kit, wheel wrench/s (for both tractor and trailer), 1 No. minimum 30 MT capacity
jack with handle, etc.
b). 3 Nos. minimum 20 ft long binding chains of adequate size & capacity with hooks at each end
for binding 20/30 MT materials on trailer platform for transportation.
c). 3 Nos. load binders of adequate capacity.
d). All necessary slings, chains, tools, tackles, stanchions, craw bars, etc. required for safe
transportation of rig-materials of different sizes & shapes.
3.0 INSPECTION -
3.1 Each tractor-trailer unit will be duly inspected / tested by the company before accepting any
unit for its operation. Such inspection/tests shall be carried entirely at contractor's risk. Any
tractor-trailer unit found deficient or defective in any manner will not be accepted for operation until
such deficiently is completely rectified to the satisfaction of the engineer.
3.2 In addition to inspection as above, each tractor- trailer unit will be inspected every three
months thereafter or prior to every engagement or as & when considered necessary by company
engineer during the tenure of the contract. Accordingly, contractor shall submit the list of
tractor-trailers to Transport department well before commencement of each job for inspection,
document verification, record, etc. Any deficiency / defect found during such inspection must be
rectified by the contactor to the full satisfaction of the engineer.
3.3 During each inspection, all statutory certificates as per MV Act viz. Registration, Pollution,
Fitness, Permits, Driver's License, Insurance certificates, etc. are to be produced in original for
verification. In case of ambiguity regarding vintage of any tractor-trailer unit, company may get it
verified from competent authority/OEM.
4.0 OTHERS COMPLIANCES -
4.1 Any loss/damage/pilferage of materials during operation/transportation will be on contractor's
account and company will recover the cost of such damages as decided by the company's
engineer from the bills of the contractor. This will be without any prejudice to any other recourse
the company may have or exercise against the contractor.
4.2 In case there is any hold-up/delay because of situations beyond the control of the company
as well as in the event of any delay beyond the control of the contractor, the completion period will
be proportionately extended at the discretion of the company without imposing any penalty.
Head-Transport will be the competent authority to grant such extension. Any delay because of
accident due to fault on contractor's part, shutdown of tractor-trailer unit during operation shall not
be under the purview of this clause and same delay shall be on contractor's account only.
4.3 The tractor-trailer engaged shall be free from all financial/legal complications &
encumbrances and should there be any interruption in company's jobs due to such complications,
Contractor
Company
4/8

contractor shall compensate the loss incurred to the company as decided by the company.
4.4 It shall be solely the contractor's responsibility to fulfil all the legal formalities for his/her
tractor-trailer units & crew to ply in Dibrugarh, Tinsukia & Sibasagar district and in any other
districts of Assam & Arunachal Pradesh as necessary. Each tractor-trailer unit must have valid
Registration, Pollution, Fitness, Permits, Insurance certificates at the time of engagement. It shall
also be the contractor's responsibility to procure and renew the necessary permits required for his
crew and tractor-trailer unit/s to enter and work in Arunachal Pradesh. The driver of tractor-trailer
unit shall possess valid Driving Licence (Heavy).
4.5 The contractor will have to engage skilled supervisory staff for supervising transportation as
well as for jobs at the loading/unloading ends and also for necessary liaising with Company's
engineer. It will be entirely the responsibility of the contractor to ensure strict adherence to all
safety measures during loading/unloading, transportation and safety of workers engaged by
him/her. The supervisor will report to the Transport department for receiving instructions for duties
as & when required.
4.6 The contractor shall ensure that while operating, all safety norms are followed. An
undertaking of safety measures to be adopted has to be given before the commencement of the
Service Agreement. The format for such declaration is available in OIL's Contracts office.
4.7 The contractor will ensure that all the crew members of each tractor-trailer unit engaged
under this agreement regularly use Personal Protective Equipment (PPE) as per requirement of Oil
Mines Act, 1952 and Oil Mines Regulations, 1984. If any of the crew members is found without
PPE, the respective tractor-trailer will not be used by the company and such period of non-use will
be treated as non-placement and accordingly shall attract penalty.
4.8 Only adult physically fit persons shall be employed and in no case, minor or adolescent
workers will be allowed to work as crew member/staff.
4.9 The crew shall refrain from smoking or carry any inflammable substance at any OIL
installations while on duty.
4.10 All the crew members/staff must be in physically and mentally fit condition and shall not be
under influence of intoxication of any type while on duty. The crew shall have to comply with all the
requirements as provided in the Motor Vehicle Act and the Rules framed there under.
4.11 The crew members/staff engaged by the contractor may require to undergo Mines
Vocational Training to be imparted by the company and contractor shall have no objection to it.
Similarly, if company arranges safety class / training for the crew members, the contractor will not
have any objection to such class / training.
4.12 The contractor shall ensure that his/her crew members follow the instruction of the
company's Engineer / Junior Engineer present at site. The crew members shall also not refuse to
follow any instruction of safe operation given by company's Installation Manager / Safety Officer /
Engineer / Official / Junior Engineer.
4.13 After receipt of advice (work-order) and before transfer of materials, the contractor shall
carryout route survey & analysis of load detail & equipment sizes so that the same can be
transported safely from the place of loading to destination. Contractor shall also submit the list of
tractor-trailers to Transport department before commencement of each job.
4.14 Each tractor-trailer will be loaded to its full capacity & size for its maximum utility and the
contactor and his/her crew shall have no objection to it. Company's engineer shall be the
competent person to accept/reject any of the tractor-trailer units placed for transportation of
materials if found to be not suitable to carry such load.
4.15 The contractor shall not refuse to operate his/her tractor-trailer units in slushy, muddy, and
underfoot plinth conditions prevailing in oil field areas, if Company's engineer certifies the condition
of plinth.
Contractor
Company
5/8

4.16 Crane facilities for loading/unloading will normally be provided by the company at both ends
from 7.00 AM to 5.00 PM or as decided by the Company's engineer.
5.0 DETENTION CHARGES, PENALTY, ETC. -
5.1 The company shall make all arrangements for loading and unloading of materials at both
ends within reasonable time of reporting. Detention charges @ Rs. 1500/- (Rupees one thousand
five hundred only) per trailer per day (i.e. 24 hours) will be payable to the contractor in case
loading/unloading gets delayed beyond 24 hrs. from the time of reporting. Any detention beyond
24 hours shall be paid on pro-rata basis.
5.2 In case of non-completion of required number of load transportation within the stipulated
period as above (Clause -1.9), a penalty of Rs. 1500.00/- (Rupees one thousand five hundred
only) per day or part thereof of delay per load (trip) will be imposed.
5.3 Similarly, in case of non-placement of any tractor-trailer unit/s for commencement of the job,
there will be a grace period of 1(one) day to commence the job. Any further delay beyond the
same, a penalty of Rs. 1500.00/- (Rupees one thousand five hundred only) per day or part
thereof of delay per tractor-trailer unit will be imposed.
5.4 Each tractor-trailer unit once loaded with materials shall transport the load and shall report to
the forward (destination) location same day or latest by next day as decided by company engineer
depending upon the inter- location distance and time of loading. Failure to do so due to fault on
contractor's part shall attract penalty @ Rs. 1000.00/- (Rupees one thousand only) per day per
load (trip).
5.5 Driver of tractor-trailer unit shall possess valid Driving Licence (Heavy); in no circumstances a
driver will be allowed to drive a tractor-trailer unit without having a valid driving licence. In such
default, the tractor-trailer shall be considered as non-placement for that perticular day/s and
accordingly shall attract penalty as per Clause - 5.3 above but without the grace period of 1(one)
day.
5.6 Crew for each tractor-trailer shall comprise of 1(one) driver and minimum 2(two)
helpers/jugalies. In case the minimum 2(two) helpers/jugalies are not engaged, then the
tractor-trailer unit will not be allowed to carry load and same shall be considered as non-placement
of the unit for that perticular day/s and accordingly shall attract penalty as per Clause - 5.3 above
but without the grace period of 1(one) day. However, in case of emergency when situation arises
to utilise the service of a tractor-trailer even with 1(one) helper/jugaly, a penalty of Rs. 500/-
(Rupees five hundred only) per helper/jugaly per day or part thereof will be imposed. In no case a
tractor-trailer without any helper/jugaly will be accepted.
6.0 Bidder(s) are also furnish details in enclosed Annexure-A and submit undertaking as per
format in enclosed Annexure-B(under BRC Clause No:18.1.1.2 & 18.1.1.4) alongwith the
technical bid.
7.0 BACKING OUT BY L1 BIDDER AFTER ISSUE OF LOI : In case LOI issued is not accepted
by the L1 bidder or the Security Deposit is not submitted as per terms of the contract within the
time specified in the bid document, the bid security shall then be forfeited and the bidder/firm shall
be debareed for 02(two) years from the date of default.
Contractor
Company
6/8

TENDER NO. DCT0508P09:ANNEXURE-A
Details of bidder (wherever applicable)
(Attested copies as applicable must be enclosed)
[Ref. Clause-6.0 , Part-III of Bid document]
a) Name of the bidder / firm:___________________________________
________________________________________________________________
b) Registered postal address:___________________________________
________________________________________________________________
_______________________________________________________________
c) Telephone No.___________________________________________
d) Mobile No. _________________________________________
e) E-mail i/d___________________________________________
f) Fax No.___________________________________________
g) Contact person___________________________________________
h) Contact person's contact no.________________________________
i) Tax exemption certificate no.________________________________
j) CST Registration No._________________________________________
k) Local sales tax regn. No.____________________________________
l) PAN No.___________________________________________
m) Bank details:Name :_________________________________________
Address: ____________________________________________
A/c type & no. : ___________________________________
n) VAT Regn. No.___________________________________________
o) Service Tax Regn. No.________________________________________
p) PF code no._________________________________________(Or a declaration by the
applicant that provisions of Provident Fund Act is not applicable to them. In case P.F. is required to
be deposited later on, the same will be deposited by the bidder)
q) Vendor code with OIL: _______________________________________
(If available)
Signature:_________________________________
Name in Block letters:_______________________
For M/S._______________________________
Contractor
Company
7/8

TENDER NO: DCT0508P09
ANNEXURE-B
Format for undertaking (BRC Caluse No:18.1.1.2 & 18.1.1.4)
Ref No: ___________________________________
To,
Date: ____________
THE HEAD-CONTRACTS
OIL INDIA LIMITED
DULIAJAN
Dear Sir,
Sub: Declaration.
Tender No: DCT0508P09
With reference to above noted tender, I/we hereby confirm that if the contract under the
above tender is awarded to me/us, I/we would engage minimum 08(eight) nos. of Tractor-Trailer
units everyday strictly as specifications, model, make, vintage etc. as detailed in the tender
document.
I/we give below the Registration numbers along with make, model, vintage, of 06(six)
tractor-trailer units in my/our name. Photocopies of Registration Certificates of the Tractor-Trailers
are enclosed herewith.
Sl No Registration Number Make Model Vintage(year of manufacture)
--------------------------------------------------------------------------------------------------------------------------------
01
--------------------------------------------------------------------------------------------------------------------------------
02
--------------------------------------------------------------------------------------------------------------------------------
03
--------------------------------------------------------------------------------------------------------------------------------
04
--------------------------------------------------------------------------------------------------------------------------------
05
--------------------------------------------------------------------------------------------------------------------------------
06
--------------------------------------------------------------------------------------------------------------------------------
I/we further confirm that I/we shall carryout the jobs strictly as per the specification, terms &
conditions of thetender.
Yours Faithfully,
Signature: ________________________
Name of bidder: ______________________
For M/S: ___________________________
Address: ___________________________
___________________________________
(FOR CONVENIENCE BIDDER(S) MAY TYPE THIS ANNEXURE-B AS PER FORMAT AND
SUBMIT ALONGWITH THE TECHNICAL BID)
Contractor
Company
8/8

To
HEAD-CONTRACTS
OIL INDIA LIMITED
DULIAJAN
PART-V
SUB:SAFETY MEASURES
Tender No : DCT0508P09
Description of work/service :
TRANSPORTATION OF RIG EQUIPMENT & MATERIALS DURING RIG-MOVEMENT FROM
ONE LOCATION TO ANOTHER BY TRACTOR-TRAILER UNITS IN VARIOUS RANGES OF
DISTANCE SLABS WITH LOADING AND UNLOADING FACILITIES TO BE PROVIDED BY THE
COMPANY IN OIL'S OPERATIONAL AREAS OF ASSAM AND ARUNACHAL PRADESH ON
CALLOUT BASIS AS & WHEN REQUIRED FOR A PERIOD OF 2(TWO) YEARS, EXTENDABLE
BY ANOTHER ONE YEAR, IF REQUIRED.
Sir,
We hereby confirm that we have fully understood the safety measures to be adopted during
execution of the above contract and that the same have been explained to us by the concerned
authorities. We also give the following assurances.
a) Only experienced and competent persons shall be engaged by us for carrying out work
under the said contract.
b) The names of the authorised persons who would be supervising the jobs on day to day
basis from our end are the following
i)________________________________
ii)________________________________
iii)________________________________
The above personnel are fully familiar with the nature of jobs assigned and safety
precautions required.
c) Due notice would be given for any change of personnel under item(b) above.
d) We hereby accept the responsibility for the safety of all the personnel engaged by us
and for the safety of the Company's person and property involved during the course of our
working under this contract. We would ensure that all the provisions under the Oil Mines
Regulations,1984 and other safety rules related to execution of our work would be strictly followed
by our personnel. Any violation pointed out by the Company's Engineers would be rectified
forthwith or the work suspended till such time the rectification is completed by us and all
expenditure towards this would be on our account.
e) We confirm that all persons engaged by us would be provided with the necessary
Safety Gears at our cost.
f) All losses caused due to inadequate safety measures or lack of supervision on our part
would be fully compensated by us and the Company will not be responsible for any lapses on
our part in this regard.
(Seal)
Dated____________
Yours Faithfully
M/s_________________

CONTRACTOR
FOR & ON BEHALF OF