All-State Band Contract.pdf - Oklahoma Music Educators Association

OKLAHOMA MUSIC EDUCATORS ASSOCIATION
2011 OMEA All-State BAND FESTIVAL CONTRACT
This Contract must be completed and postmarked by December 17!
_____________________________________
Name of Student
______________________________________
Name of School
Congratulations! You have been selected to participate in the 2011 OMEA All-State Band. This is an
honor and we are proud of your achievement. Make sure the dates of January 20-22 are scheduled for this
event. It is very important that you read the following guidelines for the event. Please note that four
signatures are required on this contract: (1) your signature as the participating member (2) the signature of
your parent or guardian (3) the signature of your music director (4) the signature of your school principal.
Rules of Conduct:
(1) Students must remain reasonably quiet at all times in the hotel rooms, both day and night. TV sets, radios, and
any other electronic devices must be played at low levels at all times.
(2) Students must wear their Festival Badges at all times when outside the hotel rooms. The badges must be clearly
visible at all times.
(3) Hotel doors should be locked at all times.
(4) Boys are not allowed in girls’ rooms and girls are not allowed in boys’ rooms. If it is necessary to make an
exception, a chaperone must be present.
(5) Curfew for students will be 11:00 o’clock on Thursday evening and 12:00 o’clock (Midnight) on Friday evening
of the festival. The curfew means that students must be in their rooms and not leave them after the hour of curfew.
(6) Possession or use of illegal materials at any time including but not limited to fireworks, weapons, printed
materials and videos, is prohibited.
(7) Possession or use of alcoholic beverages or narcotics at any time is prohibited.
(8) There shall be no practicing or playing of instruments in the hotel room after 9:00 p.m. on any night.
(9) Proper rehearsal etiquette will be observed at all times.
(10) Tardiness will not be permitted. Students arriving late to rehearsals will be dismissed from the festival.
All regulations must be adhered to rigidly. Any infringement or violation of rules will result in automatic
dismissal from all activities of the festival and a request that the student be immediately sent home.
SCHOOL PRINCIPAL
I understand that this OMEA event is sanctioned by the Oklahoma Secondary Schools Activities
Association and I certify in this contract that this student is eligible to participate in this event.
__________________________ _____ ______________________________________
Principal’s Name (please print) Principal’s Signature Date
OMEA MEMBER
I am a current member of OMEA. I _____________________________ agree to the registration of
this student in the OMEA All-State Band as stated in this contract. I will accept the responsibility
of arranging for the necessary chaperoning of this student (this includes protection of property).
__________________________ _____ _______________________________________
OMEA Member’s Signature Date OMEA Member’s Number

___________________________________
Student Name (please print)
___________________________________
2011 OMEA All-STATE BAND CONTRACT – PAGE 2
_______________________________________
School (please print)
_______________________________________
Student Mailing Address (please print) City Zip
I accept membership in the OMEA All-State Band. I understand that I must attend all rehearsals and the Saturday concert
and that I cannot be excused for illness or death in the family. I understand that to be a member of this All-State Organization,
I must make room reservations and be present for at least two nights, January 20 & 21, 2011 at the Crowne Plaza or Marriott
Courtyard in Tulsa. I understand that all auditions and rehearsals will be held in Tulsa at either the Crowne Plaza Hotel or the
Performing Arts Center. The Festival Concert will be held at the PAC at 2:30 p.m. on January 22 (Ticket price is $10).
I understand that the deadline date for this contract to be returned is Friday, December 17, 2010 (post-marked). I understand
that a personal check, money order, certified funds or school purchase order (not a school requisition) must accompany this form
in the amount of $69. This fee will cover membership, t-shirt, lunch on Thursday, dinner on Thursday evening and lunch on
Friday. I agree to accept the ‘Rules of Conduct’ as stated in this contract and I also agree that I must attend all rehearsals and the
festival concert to complete my obligation as a member of the 2011 OMEA All-State Band. Note: In case of emergency,
rehearsals and concert times are subject to change by the executive board.
(Grades 10, 11, 12)
Please circle your T-Shirt Size S M L XL XXL ______ Third year OMEA All-State Participant
Additional Hoodie Order is optional (add $25. to registration amount) S M L XL (XXL $2.00 extra)
E-mail __________________________________
(___)______________________________________
Home Phone Number
________________________ _______ ( )________________________________
Student Signature Date Student Cell Phone Number (if available)
PARENT PERMISSION / PARENT MEDICAL PERMISSION
I hereby give my permission for my child to participate in the OMEA All-State Music Festival on January 20, 21 and 22 in
Tulsa. I understand that if my child cannot perform the music satisfactorily upon arrival at the OMEA Music Festival, he/she
will be sent home. I accept the responsibility of arranging for necessary housing as it relates to my child. I understand that
my child must stay at least two room nights, January 20 & 21 at the Crowne Plaza or Downtown Marriott Courtyard in Tulsa
to participate in this OMEA All-State Music Organization. I understand that the registration fee of $69. includes membership,
t-shirt, lunch on Thursday, dinner on Thursday evening and lunch on Friday. I understand that my child will be responsible for
the other meals during the festival. I agree with the ‘OMEA Rules of Conduct’ as listed in this contract. I understand that in case
of emergency, every effort will be made to contact me. However, I give my permission for proper medical attention to be given
to my child if the OMEA All-State Committee members cannot reach me and medical treatment needs to be pursued. I am aware
that in the event of necessary medical treatment, my medical coverage will be employed. It is important that you attach in
writing if your child has a medical condition of which we should be aware.
___________________________________
______________________________________
Name of Parent or Guardian (please print) Signature of Parent or Guardian Date
___________________________________
Insurance Carrier Name and policy number
_______________________________________
List all phone numbers at which you can be reached
This contract must be postmarked by December 17, 2010 with all signatures and information complete to:
Kirby Swinney
124 Camaron Dr
Shawnee, Ok 74804