Minutes of the Tallinn meeting - PHEPA

Estonia Meeting - Minutes
Guidelines and Training Programme, acknowledging the work done by Dr. Marko
Kolsek.
Discussion:
Dr. Pas mentions the importance of rolling out the products in every country and the
need to involve other associations and institutions. He also raises the question of the
amount of budget available. He also asks if the project is expecting the Belgian group to
roll out the products in both Belgian Regions.
Dr. Gual replies that there is no commitment with the EC on that, this is a decision to be
taken in each country.
Dr. Spak asks about the use of rolling out the products in other settings.
Dr. Gual answers that the products are focused 100% on PHC but Phepa II is open to
start working in other settings. However there is no obligation to do it since there is still
much to be done in PHC. He adds that in each country there is a different situation and
that Phepa II offers the opportunity to learn of each other by sharing experiences.
Administrative matters – Lidia Segura (see file attached: Estonia Meeting Main
presentation)
Lidia explains that she and Claudia are in charge of the administrative matters. She
explains that the EC has not transferred yet the last payment of the Phepa I (30% of the
final costs incurred) despite the fact that the Final report was sent in October 2005. She
mentions then there is a negative economical balance for the Catalan Government.
She thanks all partners for their help during the sampling of the administrative
documents of PHEPA II (Statutes, Attestation, VAT Nbr, Declaration of honour,
Mandate letter, Legal Entity Form, etc.) and that all information was provided to the
EC.
She mentions that a contract draft from the EC was received in December but that it has
not been signed yet and explains that the budget figures have been calculated according
to EC rules for each country and only associated partners will be reimbursed for their
work.
The project has two types of partners: 24 associated partners and 9 collaborating
partners (6 countries and PREV-NET). Associated partners are subject to contract and
are requested to work towards the project aims whereas collaborating partners are only
requested to collaborate and participate as observers and all their contribution is
voluntary.
Both types of partners will be reimbursed for the travel and subsistence costs of their
participation in meetings and the reimbursement will always be done after the meeting.
Brief presentations on the final products of PHEPA I (see file attached: Estonia
Meeting Main presentation)
Guidelines and recommendations – Antoni Gual
Training manual – Antoni Gual
Web and Internet site database – Lidia Segura
Country reports – Lidia Segura
Evaluation of the project – Lidia Segura
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