Advisory Committee Minutes - January 22, 2013 - City of Pickering

Seconded by Rhonda Lawson
CARRIED
4. CMOG Report and Review
Katrina Pyke reported that PMV received its annual funding of
$39,000 as part of CMOG. Staff completed 18 months of the
Ministry of Tourism, Culture and Sport’s Community Museums
Standards Review for this grant program, ending June 30,
2012. Areas of museum operation under review were: Round 1:
Governance, Finance, Community [Involvement]; Round 2:
Human Resources, Exhibit, Research, Education and
Interpretation; Round 3: Collections, Conservation, and
Physical Plant. Ministry Feedback Reports were circulated
electronically to committee members when received in October
and December. In summary, only two items were commented
upon: the City has no policy regarding the “Recognition of
ethical fundraising identifying which ethical guidelines are
followed”; and, the Ministry recommends that the museum
begin work on developing actual policies under which the
submitted procedures would fall. There was no remedial
submission work required by the Ministry on these two
elements.
Discussion followed regarding how the museum could move
forward with policy development in order to become compliant
with the Ministry’s recommendation, and with guidance from the
Clerk’s Office, in time for the next Standards Reviews, likely in
about five years. Laura Drake asked that all committee
members educate themselves on what other municipally run
museums are doing in terms of policy (rule) and procedure
(how to guidelines) documents. Information can be found on
the Ontario Museum Association website. The Chair
complimented staff on the strong review feedback.
5. Budget Update
The Committee reviewed the budget document circulated to
members prior to the meeting. K. Pyke provided clarification
regarding the Fire Safety Plan that has been added into the
budget. Currently, the PMV has no formal Fire Safety Plan,
and with the support of the City’s Health & Safety Coordinator,
a plan will be developed in 2013, and will include such things
detail floor plans, emergency box at gates with access keys, fire
escape plans and training. The Committee asked for an update
on the craftsman cottage.
K. Pyke advised that the building move would be delayed due
to a backlog with the building moving company, but that the
current target date was Feb 3. The building will move on a
Sunday. Preliminary research has confirmed that the structure
does fall within the craftsman architectural period of 1905-1930,
Committee Members
to research municipal
museum policies on
the OMA website for
next meeting.
K. Pyke to provide
copies of the PMV
Procedure for
members at next
meeting.
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