agnd052708 _2 - Pharr-San Juan-Alamo ISD

PHARR-SAN JUAN-ALAMO INDEPENDENT SCHOOL DISTRICT 

BOARD OF EDUCATION 

OFFICIAL AGENDA AND MEETING NOTICE 

May 27, 2008 SCHOOL BOARD MEETING 5:30 P.M. 

NOTICE IS HEREBY GIVEN THAT ON THE 27 TH DAY OF MAY 2008, THE BOARD 

OF EDUCATION OF THE PHARR-SAN JUAN-ALAMO INDEPENDENT SCHOOL 

DISTRICT WILL HOLD A REGULAR BOARD MEETING AT THE PSJA HIGH SCHOOL 

LECTURE HALL, LOCATED AT 805 W. RIDGE ROAD, SAN JUAN, TEXAS, AT 5:30 P. 

M. THE SUBJECTS TO BE DISCUSSED ARE LISTED ON THE AGENDA WHICH IS 

ATTACHED TO AND MADE A PART OF THIS NOTICE. 

5:30 P. M. 

- CALL TO ORDER 

- OPEN FORUM AS PER SCHOOL BOARD POLICY BED (LOCAL) 

- SPECIAL ORDER OF BUSINESS 

1. Valedictorians and Salutatorians at the three high schools 

2. PSJA Memorial High School Student – earned Associate of Science Degree in Engineering 

from South Texas College 

3. PSJA High School 

a. Bears Baseball Team 

b. Lady Bears Track and Field 

4. PSJA North High School 

a. Lady Raiders Softball Team 

b. Raiders and Lady Raiders Track and Field Team 

c. Raiders Golf Team 

5. PSJA Memorial High School 

a. Wolverines Track and Field Team 

b. Lady Wolverines Track and Field Team

May 27, 2008 School Board Meeting 5:30 P.M. 

APPROVAL OF CONSENT AGENDA: 

In order to promote efficient meetings, the Board may act upon more than one by a single vote 

through the use of consent agenda. Consent items will be items placed directly under this 

heading for which no Board discussion is anticipated and for which the Superintendent 

recommends approval. Prior to the meeting, at the request of any member of the Board of 

Education, any item on the consent agenda shall be removed and given individual consideration. 

Requests for individual consideration are made at least half-hour prior to Board meetings and 

requests must be directed to either the President of the Board or the Superintendent of Schools. 

1. APPROVAL OF MINUTES: 

1. Minutes of School Board Meetings 

Appendix A – Minutes of April 28, 2008 

Appendix B – Minutes of May 13, 2008 

2. REPORTS: 

3. Written Progress Reports on the new construction projects: 

A. Elementary School 

B. Middle School 

C. High School 

3. PERSONNEL AND DISTRICT POLICIES: 

4. Selection of Teachers and other non-administrative personnel 

5. Resignations/Terminations 

6. Summer School Personnel 

7. Amend School Board Policies (Second Reading) 

A. BBB (Local): Board Members Elections 

B. FNAA (Local): Student Expressions: Distribution of Non-School Literature 

C. FNAB (Local): Student Expressions: Use of school facilities for non-school purposes 

4. CURRICULUM AND INSTRUCTION: 

9. Application for Expedited and General State Waivers for Staff Development (2008-2009 and 

2009-2010); Mathematics and Science (2008-2009 and 2009-2010); Modified 

Schedule/TAKS Testing Days for (2008-2009) 

10. Out-of-State Travel Request – Mrs. Yolanda Castillo and Mr. Leo Kevin Cavazos – to attend 

the International Baccalaureate North America 27 th Annual Regional Conference – San 

Francisco, California – July 17-20, 2008 

11. Out-of-State Travel Request – Major Oaks’ Rifle Team (JROTC Program) (sponsor and 

four students) form PSJA High School – to participate in the US Army Junior Air Rifle 

Championships – at the Army Marksmanship Unit International Ranges, Fort Benning, 

Georgia – August 5-10, 2008 

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May 27, 2008 School Board Meeting 5:30 P. M. 

5. FINANCE – BUDGET: 

12. Use of Facilities – City of San Juan Run-Off Elections – Doedyns Elementary for Early 

Voting (May 27 through June 3, 2008); Doedyns Elementary and Austin Middle School 

for Election Day (June 7, 2008) 

13. Functional Budget Amendments 

6. STUDENT SERVICES: 

14. Out-of-State Travel Request – Mr. Rene S. Ramirez and Mr. Romeo Garza, Jr. – to attend the 

Partnering to Prevent Gang Violence Symposium – Atlanta, Georgia, June 23-26, 2008 

15. College, Career and Technology Academy Calendar for the 2008-2009 school year 

16. Use of Facilities request from Mark Lozano, Alamo Parks & Recreation - PSJA Memorial 

High school weight room; practice football field and track My 28 through August 1 st 

(Monday-Thursday 9:00 a.m. to 1:00 p.m. and 5:00 p.m. to 7:00 p.m.) 

7. BIDS – PURCHASING DEPARTMENT: 

1. Catalog Bids: 

a. Instructional Materials and Office Equipment, Services and Supplies 

b. Janitorial Equipment, Services and Supplies 

c. Library Books, Equipment, Services and Supplies 

d. Magazine & Periodicals, Equipment, Services and Supplies 

e. Miscellaneous Tools, Equipment, Services and Supplies 

f. Nurses Equipment, Services and Supplies 

g. Paperback Books, Equipment, Services and Supplies 

h. Physical Education Equipment, Services and Supplies 

i. Printing, Equipment, Services and Supplies 

2. Consultant Services 

a. Pearl I Cantu/Pearlized Mathematics/First Grade Math Curriculum/26 elementary 

schools/$32,000 maximum 

3. Vehicles for Transportation Department/Three (3) 2009 One Ton Regular Cab with 8’ Box 

Single Rear Wheel/$71,781.00/paid from Fund Balance 

4. Volleyball Equipment and Supplies 

5. Girls Cross-Country Equipment and Supplies 

6. Copies Lease for PSJA High School 

7. Donation to PSJA High School/Sprint PCS broadband connection services/5 @ $199.00 each 

for a total of $999.95/each connection will incur a $46.19 monthly service fee (23% 

discount over regular price of $59.99) total yearly rate for new services & existing 

service is $11,220.00 

8. Authorization to proceed with the purchase of WeBSET Special Education Management 

System/$94,145.00 

9. Award Request for Qualifications (RFQ’s) Statements for District Annual Financial Audit & 

CED Compliance Report/Independent Auditor 

10. Award bid for parking lot improvements at Ramirez Elementary School/$48,409.75/paid 

from Fund Balance 

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*******************END OF CONSENT AGENDA ITEMS************************* 

- NOTICE OF PUBLIC PARTICIPATION 

THE PURPOSE OF THIS PORTION OF THE MEETING IS TO PERMIT PUBLIC 

COMMENT ON THE FOLLOWING ITEMS: 

1. Application for Optional Flexible School Day Program 

The purpose of this portion of the meeting is to permit public comment on the proposed 

application for an optional flexible school day program. 

The district will be implementing a flexible schedule at our three alternative campuses: Teenage 

Parenting Program, Buell Central High School and College, Career and Technology Academy. 

This schedule will be utilized only for those students who cannot follow traditional schedule – a 

very small number. 

The flexible schedule is as follows: 

1. Teenage Parenting Program (TAPP), students will have a schedule comprised 

of instructional hours during the regular school day, Tuesday evening sessions 

from 4 PM to 8 PM, Saturday sessions from 8:30 AM to 12:30 PM or any 

combination of these sessions; 

2. Buell Central High School, students will have a schedule comprised of 

instructional hour during the regular school day, Monday and Wednesday 

night school sessions from 3:30 PM to 8:00 PM, Saturday sessions from 8:00 

AM to 12:00 PM or any combination of these sessions. (Note: Does not 

apply to DAEP students) 

3. College, Career and Technology Academy, students will have a schedule 

comprised of instructional hours during the regular school day. Afternoon 

sessions from 5:00 PM to 8:00 PM up to three times a week, Saturday 

sessions from 9:00 AM to 4:00 PM or any combination of these sessions. 

The district is offering these flexible schedules in order to better serve our students with a 

schedule that is more suited to their needs. 

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C. PERSONNEL AND DISTRICT POLICIES: 

THE FOLLOWING ITEMS TO BE DISCUSSED OR CONSIDERED OR UPON WHICH 

ANY FORMAL ACTION MAY BE TAKEN: 

C-1. Election of Non-teaching professional personnel 

D. CURRICULUM AND INSTRUCTION: 

D-1. Application for Optional Flexible School Day Program 

F. BIDS – PURCHASING: 

F-1. Consider Method of Construction for fifteen (15) portable buildings District-wide and 

authorize Administration to proceed with advertisement for bids 

G. EXECUTIVE SESSION (CLOSED TO PUBLIC) 

A. Personnel 

1) Approval of Proposed Appointments, Leaves, Resignations, Re-Assignments 

of Personnel 

B. Legal Matters 

1) Matters on which the District’s Attorney’s duty to the District under the Code 

of Professional Responsibility clearly conflict with the Texas Open Meetings 

Law related to the items posted. 

C. Real Estate 

1) Discussion and Approval to purchase land or sale of land 

D. Concerning Students 

1) Discussion and Recommendation of Student Expulsions 

RECONVENE IN OPEN MEETING 

The Board may take action on any of the items noticed above. 

G. EXECUTIVE SESSION AUTHORIZATION DURING MEETING 

If during the course of the meeting covered by this notice the Board should determine that a 

closed or executive meeting or session of the Board should be held or is required, then such 

closed or executive meeting or session as authorized by Chapter 551 or the Texas Government 

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Code, the Open Meeting Act, will be held by the Board at the date, hour, and place given in this 

notice, as the Board may conveniently meet in such closed or executive session concerning any 

and all subjects and for any and all purposes permitted by Section 551.071 through Section 

551.084 inclusive of said Open Meeting Act including, but not limited to: 

Section 551.071 



For the purpose of a private consultation with the Board’s 

Attorney on any or all subjects or matters authorized; 

For the purpose of discussing the purchase, exchange, 

lease, or value of property; 

For the purpose of discussing negotiated contracts for 

prospective gifts or donations; 

Section 551.074 For the purpose of considering the appointment, 

employment, evaluation, reassignment, duties, discipline, 

or dismissal of a public officer or employee or to hear 

complaints or charges against a public officer or employee; 

Section 551.075 For the purpose of conferences with staff to receive 

information from staff, or to ask questions of staff, without 

discussion between or among Board Members. 





For the purpose of considering the deployment, specific 

occasions for, or implementation of, security personnel or 

devices. 

For the purpose of considering discipline of a public school 

child, or complaint or charge against personnel. 

For the purpose of considering the standards, guidelines, 

terms, or conditions the Board will follow, or will instruct 

its representatives to follow, in consultation with 

representatives of employee groups. 

For the purpose of considering excluding witnesses from a 

hearing. 

Should any final action, final decision or final vote be required in the opinion of the Board with 

regard to any matter considered in such closed or executive session, then such final action, final 

decision or final vote shall be at either: 

a. the open meeting covered by this notice upon the reconvening of this public meeting, 

or; 

b. at a subsequent public meeting of the Board upon notice thereof, as the Board shall 

determine. 

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CERTIFICATE AS TO POSTING OR GIVING OF NOTICE 

On this 23 rd day of May 2008 at 4:00 p.m., this notice was posted on a bulletin board 

located at a place convenient to the public in the School District Administration Building of 

the Pharr-San Juan-Alamo Independent School District, the address of which is 601 East 

Kelly Street, Pharr, Texas, 78577. 

___________________________ 

Estella Garza, Secretary 

Office of Board Services 

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agnd052708 _2 - Pharr-San Juan-Alamo ISD

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