Station Venue Package - Rocky Mountaineer

Station Venue Package

Table of Contents
A Unique Venue, Contact Information.............................................................. 1
Venue at a Glance — Features and Amenities................................................... 2
Type of Events Held at the Rocky Mountaineer Station.................................... 3
Floor Plan......................................................................................................... 4
Station Facts................................................................................................ 5 – 6
Event Rental Information................................................................................. 7
Power Services................................................................................................. 8
Production................................................................................................. 9 – 10
Catering, Rentals & Security.................................................................... 11 – 12
On Site Equipment and Services..................................................................... 13
Schedule and Set-up Times.............................................................................14

STATION VENUE PACKAGE
A Unique Venue
Located in the False Creek Flats area of beautiful Vancouver, this renovated mid-1950’s
locomotive maintenance building is a unique venue for your very special event. This classic,
vintage rail building was remodeled by Rocky Mountaineer for use as their Train Station.
Combining a nostalgic feel with contemporary design, this bright and flexible space includes
an exposed timber and brick interior, large glass windows, 35 foot vaulted ceilings, with metal
beams and drive-in access through three overhead doors. All materials selected reflect the
Canadian Rockies in their colour and texture while the overall design shows a flow, attention to
detail and flexibility in the space so you can create your Event of a Lifetime.
The station caters to large gala and corporate events, charity fundraisers, weddings, concerts,
festivals, markets and other private functions.
Rocky Mountaineer Station
1755 Cottrell Street
Vancouver, BC Canada
Phone 778-330-2367
Fax 604-685-0914
Email stationevents@rockymountaineer.com
www.rockymountaineer.com/station
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STATION VENUE PACKAGE
Venue at a Glance
Features and Amenities
• 12,400 sq ft of open space – North Hall 7,100 sq ft and South Hall 5,300 sq ft
• Capacity: Dining – 750 guests; Reception – 1,000 guests (depending on set-up configuration)
• “T” Style design allows you to close off one section for smaller events
• Catering prep area (1,755 sq ft)
• Power – 100A (3ph) for small events and 600V power for large events
• Access – Three overhead doors available for easy load-in access
• Over 200 parking spaces available as well as 15 bus bays
• Up to 35 foot high ceilings with exposed metal beams
• Walls are designed with exposed timber and brick, with large glass windows allowing natural light to stream
into the halls
• Washrooms – Full facilities available with wheelchair accessibility
• Comfortable and luxurious leather benches and chairs are available for rent
• Internet access available
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STATION VENUE PACKAGE
Event Types
Type of Events held at the Rocky Mountaineer Station
• Auto shows
• Ceremonies
• Charity galas and fundraisers
• Culinary and beverage events
• Corporate events
• Fashion shows
• Festivals
• Markets
• Movies, commercials and TV productions
• Music events and concerts
• Parties and celebrations
• Tradeshows
• Weddings
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T e r m i n a l A v e n u e
STATION VENUE PACKAGE
A Blank Canvas
Prior Street
Science
World
Main Street
Thornton
Park
Station Street
Pacific
Central
Station
Total Capacity: 1,244 guests Total Square Ft: 12,400
PLATFORM
Cross Section
Janitor Lockers
Closet South Hall
Power
Vault
Offices
Catering
Female
Washrooms
Male
Washrooms
Catering
Prep Area
21’
5300 Sq Ft
Janitor COTTRELL Lockers STREET
Closet
Male
Washrooms
125’-0”
1755 Sq Ft
Female
Washrooms
125’-0”
Storage
PARKING
17’
70’-0”
146’
7100 Sq Ft
70’-0”
5300 Sq Ft
CROSS
SECTION
7100 Sq Ft
50’-0”
North Hall
HOME DEPOT
South Hall
146’
34’-0”
TERMINAL AVENUE
North Hall
TERMINAL AVENUE
Storage
1755 Sq Ft
Offices
50’-0”
Power
Vault
2nd Avenue
Quebec Street
Floor Plan
Main Street
PARKING
Great Northern Way
COTTRELL STREET HOME DEPOT
Rocky
Mountaineer
Vancouver
Station
Home
Depot
Floor Plan
PLATFORM
Total Capacity: 1,255 guests Total Sq Ft: 12,400
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STATION VENUE PACKAGE
Station Facts
Features
• 12,400 sq ft of open event space
• Capacity for 1,255 guests*
• “T” Style design for sectioning the North Hall
and South Hall
• Flexible rigging areas
• Security lighting
• Floor to ceiling double-glazed windows
• Ceiling is open with exposed metalwork
• Furniture is removable. Special equipment
required by Rocky Mountaineer for relocation
to storage area.
• Suspended natural gas heaters
• Wireless Internet
Power
• 100A (3 ph) available for small events
• 600V power service for large events
North Hall
• 7,100 sq ft
• Capacity for 36, 60” tables of 8 (78 tables in total)
• Capacity for 31, 72” tables of 10 (73 tables in total)
• North wall 146’ in length
• High ceiling 34’ in height
South Hall
• 5,300 sq ft
• Capacity for 42, 60” tables of 8 (78 tables in total)
• Capacity for 42, 72” tables of 10
(73 tables in total)
• South wall 70’ in length (entrance)
• South wall 146’ in total length
• High ceiling 21’ in height
East Side
• East wall 50’ in length (entrance)
• East wall 125’ in total length
• 1 Drive-in access doors
• 2 Rolling Load-in doors
West Side
• West wall 50’ in length (entrance)
• West wall 125’ in total length
• 1 Drive-in access doors
*The capacity is determined on each events’ production and set-up.
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STATION VENUE PACKAGE
Station Facts continued
Female Washrooms
• 11 stalls and 1 wheelchair stall
• Electric sinks and toilets
• Coat hooks on back of toilet doors
• Quality finish
Male Washrooms
• 4 urinals, 1 wheelchair stall and 3 stalls
• Electric sinks and toilets
• Coat hooks on back of toilet doors
• Quality finish
Staff/Performer Locker Rooms
• 14 lockers (must provide own locks)
• Change room
• Male and female rooms
• Private washroom
• Full length mirror
Parking
• East Parking – 120 marked car parking spots
• East Parking – 12 marked motorcoach bays
• Additional 100 parking spots based on availability
Family Washroom
• Private washroom
• 1 toilet
• Coat hooks on back of toilet door
• Electric sink and toilet
• Baby change table
• Quality finish
Catering Prep Area
• 1,755 sq ft
• Hand washing station
• Double Sink
• Coffee maker and dishwasher available to rent
• Cooking and warming equipment required
• Drive-in access
Flooring
• Polished Concrete
• Level floor
• 10 covered electrical outlets
Lighting
• Sulphite lighting
• On and off switches are designated by rows
• No dimming capabilities
Flood Lights
• Adjustable
• Gel lighting permitted
Column Lights
• Not adjustable
• No dimming capabilities
• Gel lighting permitted
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STATION VENUE PACKAGE
Event Rental Information
Please find general information related to the rental of the Rocky Mountaineer
Station for private functions.
Cost
The cost of renting the venue is $10,000 per day, plus HST
A damage deposit of $3,000.00 per day is required
Capacity and Inclusions
The venue rental is based on an average of 500 guests and includes:
• Exclusive use of the Station’s Event Space
• Required Security (up to a maximum of 10 guards)
• Both parking lots (totaling 220 parking spaces)
• Cleaners (2 available for pre and during event cleaning)
• Two Event Staff (used primarily for venue use and traffic flow control)
• 600V Power Transformer (should additional power be needed)
• SOCAN Fee
When capacity exceeds 500 guests additional event staffing, cleaning staff and security staff may be
required. These costs are $25.00 per hour for each additional staff member, and $30.00 per hour for
security staff (minimum 4 hours per staff member). This cost is the responsibility of the client.
Cleaning
Post Event Cleaning is $250.00. This rate may increase depending on the extent of the cleaning required.
Permits and Documents Required
• SOL (Special Occasions License). All clients hosting an event are legally obligated to obtain a SOL
• $5 million Liability Insurance
• Floor Plan
• Production Notes
• Signed Contract
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STATION VENUE PACKAGE
Power Services
We have exclusive power services through Viridian Power. If your event requires additional
power sources, Viridian Power will be contacted by the Rocky Mountaineer Station to supply a
transformer. No other transformer or power source may be brought into the venue.
Should additional power be required, arrangements must be requested a minimum of 7 days in
advance. Use of power transformer does not include extra cabling and/or “power drops.” Please
inquire for more details.
Power Companies
Viridian Power
Based in Vancouver, Viridian Power is the leading supplier of temporary power
services in Western Canada. Specializing in providing temporary power and
distribution for concerts, festivals, sporting events and other special events
throughout Canada. We offer complete event electrical services from design,
installation and operation for any type of event.
Contact: www.viridian-power.com 604-524-1967
Industrial Works
IWL is a leading BC company focused on marketing, promoting and negotiating the
use of properties and services to the film industry. We have successfully represented
property owners for over 10 years while protecting their business and property
interests. We are pleased to partner with another leading BC company, Rocky
Mountaineer, North America’s largest privately owned provider of passenger train
service, in marketing their unique properties and assets to the film industry.
Contact: www.iwlfilm.com 604-254-4121
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STATION VENUE PACKAGE
Production
Rocky Mountaineer Station is proud to offer the services of some of the best caterers and
production companies the city has to offer. Whether you are hosting a cocktail party, a
full service dinner or an industry trade show, our event partners will provide you with the
spectacular service you need to ensure your event is a success. Having worked extensively in the
Rocky Mountaineer Station, every aspect of your function, including food, beverage, equipment
rentals, staffing, music and décor can be provided by these dedicated event specialists. Please
contact our partners directly for a consultation.
Production Companies
Clark’s Audio Visual Services
When you select Clark’s Audio Visual Services, you have chosen Vancouver’s most
respected AV supplier; a partner who will work with you to ensure flawless Audio Visual
presentations. Our wide array of talent, from creative to technical, will assist you from
conception, through execution, to completion. Clark’s goal remains unchanged since
1981; to maintain the most exacting standards of professional practice and to exceed
our clients’ expectations in all areas of Audio Visual services.
Contact: www.clarksav.com 604-877-8558
365 Productions Inc.
365 Productions is the ultimate event production and audio visual specialist.
Our team of experts has been designing, producing and delivering some of
Canada’s most successful live events for years. We have extensive experience
servicing the event and entertainment industry, and with offices in both
Vancouver and Europe, we ensure we are always at the cutting edge of the
business.
365
Productions
Services: Pro Audio, Video, Lighting, Rigging, Staging, Set Design,
and Show Management.
Contact: www.365productions.com 604-716-0913
Rocky Mountain Production Services
Rocky Mountain Production Services offers one-stop full technical production support
to events of any size or scale. If you are planning a media, corporate or community
event, a ceremony, celebration, concert or festival, Rocky Mountain has everything
you need. With over 30 years of experience in the event industry, the latest in
equipment technology, a commitment to developing long-term client relationships
and caring staff who are as dedicated to realizing your vision as you are, you can have
confidence in our ability to get the job done — seamlessly. You put a lot into your
production, long before the day of the event. And so do we.
Services: Turn-key services in Pro Audio, Video & Data, Lighting, Production and Show Management.
Contact: www.rmps.ca 604-255-5787
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STATION VENUE PACKAGE
Production continued
Décor Planning
BLD Décor & Scenery
BLD is an award-winning, décor and scenery provider with a proven
track record of being able to design and deliver themed décor, gala
dressing, exhibits, sets, and installations for live event environments.
We are a ‘One Stop Shop’ for all aspects of design and visual identity
within the event industry. We have:
• in-house design skills
• an extensive stock of décor, vases, linens, props, drapery, staging,
and stock sets
• in house floral design
• project management and technical capabilities
Please contact us today for a review of our services or a
proposal or quote.
Contact: www.blddecorscenery.com 604-437-7677
Furnishing By Corey
Furnishings By Corey (FBC) is new and excited to be part of the
Vancouver market. We opened our doors July 1st 2009 in Burnaby,
and have a 6,000 sq ft warehouse/showroom full of fine furnishings.
FBC provides cutting edge designs in special event and trade show
furnishings and accessories.
FURNISHINGS BY COREY
FBC works with everyone to make sure that all budgets are met, and
ensures that the vision of an event is kept intact. We supply a quality
product with impeccable service at an affordable cost.
Contact: www.furnishingsbycorey.com 604-298-9994
Event Planning
Bright Ideas
With over twenty years in business, Bright Ideas has the essential
experience, contacts, and track record to consistently stage
memorable events. Our creative approach ensures every Bright
Ideas event goes beyond the ordinary; leaving guests with great
memories and our clients happily accepting accolades. We do it with
a focused approach. No detail is overlooked, no variable ignored,
so that each event goes exactly as planned, from start to finish.
And, our approach is delivering success. Not only can we point to
our numerous awards, but also our continually-expanding client
roster and hundreds of customized events produced across North
America as proof of our ability to exceed expectations and deliver
unforgettable results.
Contact: www.brightideasevents.com 604-303-7707
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STATION VENUE PACKAGE
Catering, Rentals & Security
Catering
Culinary Capers Catering
Culinary Capers Catering is Vancouver’s premier full-service caterer for social,
corporate and special events. Our award-winning culinary team consistently
produces beautifully presented and delicious cutting-edge cuisine. Culinary Capers
has been in business since 1986 and constantly pushes the creative envelope in food
presentation, service, décor and design. Our professional team has been honoured
with a number of national and international special event awards.
Contact: www.culinarycapers.com 604-875-0123
Emelle’s Catering Ltd.
Celebrating 10 years of catering to you, Emelle’s Catering is proud to be considered
2008 Vancouver Courier’s People’s Choice Awards number two in the city. We
make events seamless and memorable, by providing unparalleled guest service and
customized menus using local quality ingredients. Catering to a variety of groups,
who’s needs range from muffins & sandwiches, to full-scale event production, makes
us versatile with the ability to suit the pallet & the wallet.
Contact: info@emelles.com 604-875-6551
Lazy Gourmet
Since 1979, The Lazy Gourmet has been recognized as the longest running premiere
event and catering company in Vancouver and has won numerous awards for its
work and achievements. As a best-selling author of 10 books, Susan Mendelson
developed her company’s reputation on spectacular food and extraordinary service.
Our culinary team prides themselves on developing custom menus tailored to specific
client needs while featuring local and sustainable ingredients.
Contact: www.lazygourmet.ca 604-734-2507
OPUS Catering
Creative presentations, cutting edge techniques and inspiration from fresh and
regional ingredients all come together to create a style and polish distinct to OPUS.
Our menus exemplify both classical and adventurous flavours, but we also offer
complete flexibility and creativity in fashioning exclusive menu items suited to your
special requests or event themes. We are the caterers of choice for such clients as Holt
Renfrew, Tiffany and Co, Herman Miller as well as many other distinguished patrons
with events from as small as 8 to as large as 1000. Please allow us to impress you with
our quality of service, professionalism and magnificent culinary creations!
Contact: www.opushotel.com 604-694-2119
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STATION VENUE PACKAGE
Catering, Rentals & Security continued
Equipment Rentals
A&B Partytime Rentals
Vancouver’s Premier event rental company, A&B Partytime Rentals, is proudly
celebrating its 50th anniversary this year. Renowned for being the ultimate “Full
Service” party and corporate event rental company complete with a 5000 square foot
showroom to view and practice your party set-ups. A&B organizes all stages of special
event planning and execution, including delivery, layout, set-up, off-site kitchen
design and catering arrangements.
Contact: abpartytime@telus.net 604-879-5281
Security
Can-Am Protection Group & Genesis Security
All perimeter security is provided by Can-Am Protection Group. One on-site security
person is provided with the venue rental up to 400 people. This security person works
for the venue and is responsible for securing train equipment and the property of
Rocky Mountaineer Station.
Genesis Security will be retained by Rocky Mountaineer Station to provide security
within the venue for your event. Staffing levels will be determined by guest count and
the nature of the event. Each event will be reviewed on an individual basis. The Station
Events Manager will make this determination and arrange staffing.
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STATION VENUE PACKAGE
On Site Equipment and Services
Equipment
The Rocky Mountaineer Station has additional equipment and furniture available for on-site use. Rocky Mountaineer Event
Staff are required to move this equipment and furniture from our storage areas and return it to the original location at the
conclusion of your event.
The following equipment and furniture is available for rental:
Equipment / Furniture
Quantity
Available
Cost
(per item)
Picture
Reference
Black plastic chairs 110 $2.50 A
Herman Miller black leather benches 15 $50.00 B
Planters 7 $10.00 C
Maple Herman Miller chairs 140 $3.50 D
Herman Miller brown leather club chairs 12 $25.00 E
Fir Block tables 6 $5.00 F
Herman Miller Bistro tables 40 $6.00 G
A
B
C
F
D
E
G
Services
Coat Check Services
Rocky Mountaineer Station Events can provide coat check services for your guests. We will take care of the ticketing, racks
and hangers, and provide friendly and courteous staff to manage the service. $2.00 per item will be charged to the host or
client. This may also be run as a cash service to guests.
Bar Services
Rocky Mountaineer Station Events are proud to offer a professional, experienced bartending and server service to our clients.
We will take care of all facets of your bartending service from product selection, bar design and set up, glassware ordering,
management and inventory control. Please contact the Events Manager to discuss costs and the scope of the event, to
determine the best set-up.
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STATION VENUE PACKAGE
Schedule and Set-up Times
Schedule/Availability
As the Rocky Mountaineer Stations’ primary use is that of our train service, please refer to the
schedule below for availability.
October 9, 2011 to April 23, 2012
At this time of the year no trains are operating from the station. The venue is available daily from 8:00am until 3:00am.
April 24, 2011 to October 6, 2012*
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Unavailable
10:00am to
3:00am
7:00am to
3:00am
7:00am to
noon
Unavailable
*Due to the fluctuations in our train schedule, please contact us directly for availability
7:00am to
3:00am
7:00am to
2:00am
October 7, 2012 to April 2013
At this time of the year no trains are operating from the station. The venue is available daily from 8:00am until 3:00am.
Set-up and Wrap-up Notes
• The wrap-up time for events varies depending on the day of the week
• All ground décor (tables, linens, and floor based décor) must be removed by 3:00am
• Audio, lighting and staging must be removed immediately after the event
• All equipment must be loaded in and out of a loading bay – NOT through doors. If there is an obstacle preventing the
loading in or out through the loading bays, plywood must be placed over entrance mats.
• Any supplier not compliant with this may be subject to replacement charges or cleaning of the mats if damage were to occur
Preset Notes
• Early morning “preset” audio and lighting (flown or suspended items only) must be completed by noon
• Rates are prorated per hour
• No décor or floor based items are to be preset
• Additional rental hours apply
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