SAMPE 2013 Preliminary Budget for BoD Review

SAMPE 

Preliminary Budget - FY 2013 

Department Listing 

Dept. # Description Comments 

00 Non-Allocated Overhead 

01 Membership - Domestic 

03 Journal of Advanced Materials (JAM) No budgeted revenue/expenditures 

04 SAMPE Journal 

11 Fellow Program Committee 

13 Exhibition 

14 Bookstore 

24 Fall Tech ISTC 44 - N. Charleston 

26 Executive Cabinet / Board of Directors 

27 Past Presidents Committee 

35 Membership - International 

44 Finance and Accounting 

45 Information Technology 

46 Business Operations 

47 Technical Director 

50 Education Program Committee 

59 Retirement 

62 Conference Support 

63 Park View Building 

67 SAMPE 2013 ISSE 58 - Long Beach 

71 CD Sales (Spring & Fall Conferences ) 

73 SAMPE Summit No budgeted revenue/expenditures 

75 Regional Seminars 

76 Webcasts Discontinued 

77 Global Operations 

78 SAMPE Asia - Conference & Exhibition No conference in 2013 

Posted Date: 4/10/2012


Budget 

FYE 6/30/13 

TOTAL SAMPE OPERATIONS 

Approved Audited Approved Preliminary Comments 

Budget Amounts Budget Budget 

Account 

Number Description 6/30/2011 6/30/2011 6/30/2012 6/30/2013 

6010 Membership Dues 208,258 234,291 235,484 257,417 Based on 2,500 N. American members 

6020 Books / CD's 19,625 21,759 20,000 20,600 

6030 JAM 39,000 20,653 - - 

6040 Journal Subscriptions 13,500 12,687 11,500 11,500 

6045 Journal Advertising 240,000 295,860 275,000 280,000 

6050 Other Income - All Others 152,250 171,505 161,750 197,625 Increase in sponsorship 

6050 Other Income - Rent 131,076 126,910 122,283 17,088 CDCR Vacating Premises 

6050 Other Inc. - Fall Tech Exhibit 125,500 249,730 178,750 255,600 Fall Tech Exhibit, Spon. & Adv. 

6090 Interest Income 15,000 11,544 50,000 50,000 

6100 Asia Conference Registration - - 33,320 - No K.L. conference 2013 

6100 Regional Seminars & Webcasts 112,190 109,995 112,190 103,940 

6145 Exhibition - Spring Conf./ Asia 1,055,250 1,365,700 1,114,400 1,539,200 $1,539k Spring / $0k Asia (price increase) 

6400 Registration Revenue Spring/Fall 544,458 782,285 515,760 800,993 $589k Spring / $212k Fall 

6450 Tutorial Revenue 56,000 49,100 51,375 51,000 

Total Gross Income $ 2,712,107 $ 3,452,018 $ 2,881,812 $ 3,584,963 

8825 Advertising 14,700 2,294 11,700 17,050 Increase in show promotion 

8830 Awards 24,861 17,688 27,511 24,615 

8833 Bank Charges 58,958 100,126 84,112 104,345 Credit card discount @ 4% 

8835 Books / CD-Roms 17,875 17,340 18,325 19,305 

8838 Commissions/Bonus 80,863 161,291 95,188 97,338 

8840 Depreciation - Equipment 5,280 4,236 5,000 20,696 Increase for Furniture 7 yr depreciation 

8842 Depreciation - Building 63,339 62,581 62,735 73,647 

8843 Depreciation - Computers 4,000 5,676 2,947 5,500 

8844 Dues & Subscriptions 15,504 16,852 15,773 5,569 Elimination of Webex 

8846 Education / Seminar 5,195 4,582 5,395 6,295 

8849 Rental of Facilities 90,630 90,990 80,450 158,973 $123k Long Beach, $32k Charleston 

8850 Decorator Costs 76,700 96,383 70,080 100,900 Reflects Long Beach actual 

8854 Freight 19,750 22,760 22,650 26,550 

8858 Insurance - P&C 24,600 21,943 23,312 22,925 

8860 Insurance - Personnel 135,250 119,114 125,687 143,983 

8862 Interest Expense 33,318 33,835 31,932 26,752 

8863 Lodging 112,539 101,653 123,456 130,950 See Attachment A 

8864 Legal Fees 7,000 12,650 13,000 14,000 

8864 Auditing Fees 35,000 37,538 35,000 35,000 

8865 Mailing Service 7,850 9,451 8,375 9,700 

8866 Repairs & Maint - Bldg. 27,800 29,225 18,904 42,604 

8867 Repairs & Maint - Equip. 5,575 4,309 1,075 5,377 

8868 Meals 89,267 106,520 149,274 142,403 See Attachment A 

8870 Miscellaneous 95,733 164,258 113,727 181,926 Conf. Mbrship, $10k Past Pres/$35k Exec. Cab. 

8882 Office Supplies 52,480 66,432 64,275 67,625 

8884 Outside Labor - All 188,006 226,988 191,226 258,533 See Attachment A 

8886 Postage 75,320 46,684 65,100 73,700 

8890 Printing 137,025 108,939 121,100 127,400 

8891 Receptions and Banq. 82,850 51,559 72,554 76,825 See Attachment A 

8893/94 Scholarships - All 8,000 5,800 8,000 8,000 

8896 IBO Salaries 792,246 922,985 831,725 851,175 3% increase 

8898 IBO Payroll Taxes 47,112 56,679 52,611 51,578 

8900 Property Taxes 29,000 29,411 29,663 29,975 

8904 Telephone 34,665 41,000 32,271 47,793 

8906 Travel 54,949 68,072 70,998 166,967 $50k for GOB, $10k President Int'l Travel 

8908 Utilities 33,600 37,142 36,420 38,256 

8910 Equipment Rental 49,374 48,433 80,749 89,142 AMS annual licensing fee $33k 

8920 Sponsoring Comm. Proceeds 51,763 86,948 68,061 92,240 

Total Costs and Expenses $ 2,687,977 $ 3,040,366 $ 2,870,359 $ 3,395,611 

Net Income (Loss) $ 24,130 $ 411,652 $ 11,453 $ 189,352 

TOTAL

Detail 



FYE 6/30/13 

00 - NON-ALLOCATED OVERHEAD 

Audited Approved Preliminary Comments 

Amount Budget Budget 

Account 

Number Description 6/30/2011 6/30/2012 6/30/2013 

6010 Membership Dues 

6020 Books / CD's 

6025 Publications 

6030 JAM 

6040 Journal Subscriptions 

6045 Journal Advertising 

6050 Other Income - All Others 31,836 11,000 15,000 

6050 Other Income - Rent 

6050 Other Inc. - Fall Tech Exhibit 

6070 SAMPE Spring-Proceeds 

6080 SAMPE Fall Tech-Proceeds 

6090 Interest Income 11,544 50,000 50,000 $1.0mm @ 5%, net 

6100 Kuala Lumpur Conf. 

6145 Exhibition 

6400 Registration Revenue 

6450 Tutorial Revenue 

Total Gross Income $ 43,379 $ 61,000 $ 65,000 

8825 Advertising 

8830 Awards 

8833 Bank Charges 53,182 45,000 55,000 c/c discounts @ 4% of c/c transactions 

8835 Books / CD-Roms 

8838 Commissions/Bonus 

8840 Depreciation - Equipment 

8842 Depreciation - Building 

8843 Depreciation - Computers 

8844 Dues & Subscriptions 

8846 Education / Seminar 

8849 Rental of Facilities 

8850 Decorator Costs 

8854 Freight 3,331 3,000 4,000 

8858 Insurance - P&C 8,045 7,717 7,441 

8860 Insurance - Personnel 119,114 125,687 143,983 

8862 Interest Expense 

8863 Lodging 1,044 

8864 Legal Fees 

8864 Auditing Fees 

8865 Mailing Service 

8866 Repairs & Maint - Bldg. 

8867 Repairs & Maint - Equip. 

8868 Meals 

8870 Miscellaneous 3,258 500 500 

8882 Office Supplies 19,268 19,000 19,000 

8884 Outside Labor 27,200 

8886 Postage 661 2,000 1,500 

8890 Printing 

8891 Receptions and Banq. 

8893/94 Scholarships - All 

8896 IBO Salaries 791,572 701,475 710,260 

8898 IBO Payroll Taxes 55,538 52,611 51,578 

8900 Property Taxes 

8904 Telephone 19,251 20,000 20,000 

8906 Travel 

8908 Utilities 

8910 Equipment Rental 

8920 Sponsoring Comm. Proceeds 

Total Costs and Expenses $ 1,101,463 $ 976,989 $ 1,013,262 

Net Income (Loss) $ (1,058,083) $ (915,989) $ (948,262) 

00 Overhead

Detail 



FYE 6/30/13 

1 - MEMBERSHIP - DOMESTIC 



Account 


6010 Membership Dues 171,070 183,878 201,000 Based on 2,500 N. American members 



6030 JAM 








6090 Interest Income 






8825 Advertising 400 400 

8830 Awards 638 1,385 1,960 

8833 Bank Charges 63 






8844 Dues & Subscriptions 1,807 



8850 Decorator Costs 2,128 2,500 3,900 

8854 Freight (111) 150 150 

8858 Insurance - P&C 

8860 Insurance - Personnel 


8863 Lodging 2,404 3,549 2,535 






8868 Meals 865 600 600 

8870 Miscellaneous 


8884 Outside Labor 2,890 2,000 2,000 

8886 Postage 5,331 250 4,000 

8890 Printing 2,000 2,000 



8896 IBO Salaries 

8898 IBO Payroll Taxes 


8904 Telephone 875 326 

8906 Travel 1,561 2,150 1,500 


8910 Equipment Rental 40,000 33,432 AMS user fee 


Total Costs and Expenses $ 27,226 $ 64,484 $ 61,803 

Net Income (Loss) $ 148,979 $ 125,894 $ 145,197 

01 Membership

Detail 



FYE 6/30/12 

3 - JOURNAL OF ADVANCED MATERIALS 


Amount Budget Budget (Discontinued) 

Account 





6030 JAM 20,653 



6050 Other Income - All Others 










Total Gross Income $ 20,653 $ - $ 

- 


8830 Awards 

8833 Bank Charges 










8854 Freight 1,085 




8863 Lodging 






8868 Meals 


8882 Office Supplies 0 


8886 Postage 233 

8890 Printing 8,919 



8896 IBO Salaries 7,500 



8904 Telephone 719 

8906 Travel 




Total Costs and Expenses $ 29,707 $ - $ 

- 

Net Income (Loss) $ (9,054) $ - $ 

- 

03 Journal of Advanced Materials

Detail 



FYE 6/30/13 

4 - SAMPE JOURNAL 

Audited Preliminary Preliminary Comments 


Account 





6030 JAM 

6040 Journal Subscriptions 12,687 11,500 11,500 Primarily EBSCO & Swets 

6045 Journal Advertising 295,860 275,000 280,000 

6050 Other Income - All Others 12,217 16,000 18,000 E-Newsletter & Web Site Ads 











8825 Advertising 1,300 1,650 

8830 Awards 



8838 Commissions/Bonus 73,325 65,475 67,050 








8854 Freight 9,147 9,000 9,900 

8858 Insurance - P&C 3,014 2,397 2,500 



8863 Lodging 1,150 1,434 1,950 

8864 Legal Fees 69 





8868 Meals 79 495 660 

8870 Miscellaneous 150 150 

8882 Office Supplies 143 100 100 

8884 Outside Labor 4,650 6,700 9,000 

8886 Postage 8,122 11,000 12,500 

8890 Printing 63,937 63,900 68,300 






8904 Telephone 2,244 1,740 1,740 

8906 Travel 78 850 450 






04 SAMPE Journal



FYE 6/30/13 

11 - FELLOW PROGRAM COMMITTEE 


Amount Budget Budget (No Detail) 

Account 





6030 JAM 



6050 Other Income - All Others 24,750 27,625 325 pp x $85 Fellows Dinner - (RL) 










Total Gross Income $ - $ 24,750 $ 27,625 


8830 Awards 674 850 775 Fellow Awards 5 @ $155,plaques, badges, plates (SS) 











8854 Freight 275 - No shipping cost to SAMPE 2013 - L.B. 




8863 Lodging 






8868 Meals 

8870 Miscellaneous 2,707 1,500 1,600 Tuxedo 9 @ $100, Floral $700 (SS) 


8884 Outside Labor 


8890 Printing 479 675 700 Dinner program: 350 x $2.00 (SS) 

8891 Receptions and Banq. 24,750 27,625 325 pp x $85 Fellows Dinner - (RL) 





8904 Telephone 

8906 Travel 


8910 Equipment Rental 1,573 2,000 (RL) 



Net Income (Loss) $ (5,875) $ (3,025) $ (5,075) 

11 Fellow Program Committee

Detail 



FYE 6/30/13 

13 - EXHIBITION 



Account 





6030 JAM 






6070 Symposia 

6080 ISTC Income 



6145 Exhibition 1,365,700 1,040,000 1,539,200 Booth price increase to $2600 



Total Gross Income $ 1,436,107 $ 1,085,000 $ 1,616,200 

8825 Advertising 249 8,000 8,000 

8830 Awards 1,726 2,250 2,500 








8846 Education / Seminar 205 

8849 Rental of Facilities 56,651 28,161 85,988 


8854 Freight 1,058 

8858 Insurance - P&C 1,500 1,500 



8863 Lodging 6,057 4,861 6,763 



8865 Mailing Service 493 900 1,200 



8868 Meals 3,142 1,746 2,210 



8884 Outside Labor 37,295 39,368 50,180 

8886 Postage 1,806 7,500 8,500 

8890 Printing 9,594 14,625 15,650 

8891 Receptions and Banq. 25,864 26,500 30,900 





8904 Telephone 5,271 2,000 5,079 

8906 Travel 5,407 3,768 4,552 


8910 Equipment Rental 745 - - 



Net Income (Loss) $ 1,127,862 $ 874,596 $ 1,288,453 

13 Exhibit Operations

Detail 



FYE 6/30/13 

14 - BOOKSTORE 



Account 



6020 Books / CD's 5,038 5,000 5,000 


6030 JAM 






6070 Symposia 

6080 ISTC Income 








8830 Awards 











8854 Freight 432 500 




8863 Lodging 386 644 964 






8868 Meals 250 250 

8870 Miscellaneous 488 438 Sales tax 8.75% 



8886 Postage 325 200 325 

8890 Printing 131 150 







8906 Travel 75 100 






14 Bookstore Sales

Detail 


Budget ISTC 42 ISTC 43 ISTC 44 

FYE 6/30/13 Salt Lake Fort Worth N. Charleston 

24 - FALL TECH - N. CHARLESTON 

Audited Approved Approved Comments 


Account 



6020 Books / CD's 1,545 1,850 1,850 


6030 JAM 





6050 Other Inc. - Fall Tech Exhibit 249,730 178,750 255,600 Exhibit, Sponsorship and Advertising 

6070 SAMPE Spring - Proceeds 

6080 SAMPE Fall Tech - Proceeds 




6400 Registration Revenue 215,731 131,256 211,909 

6450 Tutorial Revenue 11,600 13,125 13,125 


8825 Advertising - 2,000 5,000 

8830 Awards 500 1,750 1,750 

8833 Bank Charges 19,092 12,999 19,299 

8835 Books / CD-Roms 7,340 7,350 7,500 







8849 Rental of Facilities 9,460 - 32,133 


8854 Freight 2,410 2,600 3,000 

8858 Insurance - P&C - - 1,000 



8863 Lodging 6,485 10,865 8,619 



8865 Mailing Service 3,390 4,225 4,500 



8868 Meals 25,786 42,940 60,890 

8870 Miscellaneous 31,297 19,348 29,348 


8884 Outside Labor 15,584 18,148 23,217 

8886 Postage 11,432 24,700 24,200 

8890 Printing 12,075 21,300 21,600 

8891 Receptions and Banq. 668 - - 


8896 IBO Salaries 52,199 55,500 57,165 



8904 Telephone 2,292 1,250 7,500 

8906 Travel 1,642 2,875 6,875 


8910 Equipment Rental 11,221 8,000 12,000 

8920 Sponsoring Comm. Proceeds 34,778 35,821 36,896 



24 - Fall Tech Conference

Detail 



FYE 6/30/13 

26 - EXECUTIVE CABINET / BOARD OF DIRECTORS 



Account 





6030 JAM 













Total Gross Income $ - $ - $ 

- 


8830 Awards 











8854 Freight 525 800 1,000 




8863 Lodging 18,920 30,588 33,316 






8868 Meals 15,717 24,168 24,880 

8870 Miscellaneous 244 35,000 Special Education Forums 



8886 Postage 97 200 125 

8890 Printing 441 250 






8904 Telephone 571 500 500 

8906 Travel 2,704 1,750 1,560 






26 Executive Cabinet

Detail 



FYE 6/30/13 

27 - PAST PRESIDENTS COMMITTEE 



Account 





6030 JAM 














- 


8830 Awards 











8854 Freight 




8863 Lodging 22,112 18,880 21,855 






8868 Meals 996 937 800 

8870 Miscellaneous 598 10,000 Special Projects 

8882 Office Supplies 


8886 Postage 

8890 Printing 






8904 Telephone 73 100 - 

8906 Travel 


8910 Equipment Rental 333 460 410 




27 Past Presidents' Committee

Detail 



FYE 6/30/13 

35 - MEMBERSHIP - INTERNATIONAL 



Account 


6010 Membership Dues 32,488 24,976 28,917 Int'l. members - see detail 

6020 Books / CD's for $ breakdown 


6030 JAM 















8830 Awards 











8854 Freight 2,500 2,500 




8863 Lodging 






8868 Meals 

8870 Miscellaneous 32 



8886 Postage 

8890 Printing 1,197 - 

8891 Receptions and Banq. 5,000 - President's Reception @ JISSE 






8906 Travel 






35 International Membership

Detail 



FYE 6/30/13 

44 - FINANCE & ACCOUNTING 



Account 





6030 JAM 














- 


8830 Awards 








8846 Education / Seminar 385 400 



8854 Freight 14 75 50 




8863 Lodging 683 1,330 2,409 


8864 Auditing Fees 37,538 35,000 35,000 




8868 Meals 447 400 750 



8884 Outside Labor 4,178 3,600 4,200 


8890 Printing 







8906 Travel 2,169 350 1,500 






44 Finance Accounting

Detail 



FYE 6/30/13 

45 - INFORMATION TECHNOLOGY 



Account 





6030 JAM 














- 


8830 Awards 






8843 Depreciation - Computers 5,676 2,947 5,500 

8844 Dues & Subscriptions 3,046 3,710 3,510 




8854 Freight 68 




8863 Lodging 






8868 Meals 222 - 

8870 Miscellaneous 2,167 - 


8884 Outside Labor 17,073 17,600 56,600 Includes $40k website development 


8890 Printing 






8904 Telephone 914 - 

8906 Travel 8 - 






45 IT Operations

Detail 



FYE 6/30/13 

46 - BUSINESS OPERATIONS 



Account 





6030 JAM 














- 

8825 Advertising 25 

8830 Awards 200 200 

8833 Bank Charges 383 320 700 







8846 Education / Seminar 3,992 5,395 5,895 



8854 Freight 3,301 650 4,000 




8863 Lodging 12,538 16,000 20,000 

8864 Legal Fees 12,581 13,000 14,000 





8868 Meals 5,933 6,500 7,000 



8884 Outside Labor 10 1,050 1,050 

8886 Postage 385 300 500 

8890 Printing (389) 400 






8904 Telephone 2,236 2,000 3,500 

8906 Travel 32,747 21,480 40,540 






46 Business Operations

Detail 



FYE 6/30/13 

47 - TECHNICAL DIRECTOR 



Account 

Number Description 6/30/2010 6/30/2012 6/30/2012 




6030 JAM 














- 


8830 Awards 











8854 Freight 133 175 150 




8863 Lodging 2,442 3,300 3,300 





8867 Repairs & Maint - Equip. 75 75 

8868 Meals 851 1,200 1,000 



8884 Outside Labor 55,620 55,620 59,006 

8886 Postage 607 500 550 

8890 Printing 39 100 100 






8904 Telephone 3,649 3,000 3,000 

8906 Travel 4,509 4,000 4,000 






47 Technical Director

Detail 



FYE 6/30/13 

50 - EDUCATION PROGRAM COMMITTEE 



Account 


6010 Membership Dues 30,733 26,630 27,500 See detail sheet for $ allocation 



6030 JAM 



6050 Other Income - All Others 51,911 58,500 54,000 Corporate Sponsor = $60,000 x 90% 












8830 Awards 12,678 18,826 15,080 











8854 Freight 




8863 Lodging 11,718 25,245 23,299 






8868 Meals 4,995 7,130 7,190 

8870 Miscellaneous 2,000 




8890 Printing 


8893/94 Scholarships - All 5,800 8,000 8,000 





8906 Travel 10,878 18,500 41,720 





Net Income (Loss) $ 34,645 $ 2,929 $ (16,339) 

50 Int'l Student Activities



FYE 6/30/13 

59 - RETIREMENT 



Account 





6030 JAM 














- 


8830 Awards 











8854 Freight 




8863 Lodging 






8868 Meals 

8870 Miscellaneous 14,176 15,812 16,000 403(b) employer match 


8884 Outside Labor 4,810 2,750 3,000 Form 5500 and Recordkeeping 

8886 Postage 

8890 Printing 







8906 Travel 






59 Retirement



FYE 6/30/13 

62 - CONFERENCE SUPPORT 



Account 





6030 JAM 














- 


8830 Awards 723 1,000 1,000 Session Chair gifts 















8863 Lodging 






8868 Meals 





8890 Printing 







8906 Travel 


8910 Equipment Rental 212 




62 Conferences Support Operations

Detail 



FYE 6/30/13 

63 - PARK VIEW BUILDING 



Account 





6030 JAM 




6050 Other Income - Rent 126,910 122,283 17,088 Loss of CDC rent $115k 











8830 Awards 



8838 Commissions/Bonus 837 

8840 Depreciation - Equipment 4,236 5,000 20,696 

8842 Depreciation - Building 62,581 62,735 73,647 






8854 Freight 

8858 Insurance - P&C 9,232 9,698 8,734 


8862 Interest Expense 33,835 31,932 26,752 

8863 Lodging 



8865 Mailing Service - 

8866 Repairs & Maint - Bldg. 29,225 18,904 42,604 Inc. $25k for CDCR suite improvements 

8867 Repairs & Maint - Equip. 4,309 1,000 5,302 

8868 Meals 



8884 Outside Labor 985 1,000 


8890 Printing 





8900 Property Taxes 29,411 29,663 29,975 


8906 Travel 

8908 Utilities 37,142 36,420 38,256 





63 IH Facilities Operations

Detail 


Budget Long Beach Baltimore Long Beach 

FYE 6/30/13 ISS&E 56 ISS&E 57 ISS&E 58 

67 - SAMPE 2012 - LONG BEACH 



Account 



6020 Books / CD's 3,330 2,150 2,750 


6030 JAM 











6400 Registration Revenue 566,554 384,504 589,084 

6450 Tutorial Revenue 37,500 38,250 37,875 


8825 Advertising 1,120 2,000 

8830 Awards 750 1,100 1,350 

8833 Bank Charges 24,018 16,996 25,188 

8835 Books / CD-Roms 10,000 10,250 10,250 

8838 Commissions/Bonus - 








8854 Freight 1,017 1,200 1,300 

8858 Insurance - P&C 1,653 1,500 1,750 



8863 Lodging 1,978 1,760 3,840 



8865 Mailing Service 5,569 3,250 4,000 



8868 Meals 21,995 18,648 20,373 

8870 Miscellaneous 86,129 65,326 81,547 Member Allocation/Fellows Banquet 


8884 Outside Labor 21,943 26,890 33,280 

8886 Postage 17,634 17,700 21,500 

8890 Printing 12,516 15,100 18,650 



8896 IBO Salaries 71,714 73,250 83,750 

8898 IBO Payroll Taxes 1,141 


8904 Telephone 2,760 1,400 6,148 

8906 Travel 197 3,200 1,170 



8920 Sponsoring Comm. Proceeds 52,170 32,240 55,344 



67 - SAMPE 2012



FYE 6/30/13 

71 - CD SALES (SPRING & FALL CONFERENCES) 



Account 



6020 Books / CD's 11,846 11,000 11,000 SAMPE 2012 $5K + Fall Tech.$6K 

6025 Publications (110 x $100) 

6030 JAM 















8830 Awards 


8835 Books / CD-Roms 600 1,430 Expense/cost of CDs are determined 

8838 Commissions/Bonus during physical inventory 

8840 Depreciation - Equipment ($13.00 x 110) 







8854 Freight (139) 




8863 Lodging 






8868 Meals 

8870 Miscellaneous 3,060 1,073 963 Sales tax 8.75% 




8890 Printing 







8906 Travel 






71 CD-ROMS



FYE 6/30/13 

73 - SAMPE SUMMIT 



Account 



6020 Books / CD's Presented for 2011 audited amount. 


6030 JAM 









6100 Registration Income 





- 


8830 Awards 















8863 Lodging 10,264 






8868 Meals 11,989 


8882 Office Supplies 9,526 


8886 Postage 

8890 Printing 







8906 Travel 1,306 


8910 Equipment Rental 1,079 


Total Costs and Expenses $ 35,780 $ - $ 

- 

Net Income (Loss) $ (35,780) $ - $ 

- 

73 SAMPE Summit

Detail 



FYE 6/30/13 

75 - REGIONAL SEMINARS 



Account 





6030 JAM 









6100 Registration Income 109,995 103,940 103,940 





8825 Advertising 900 - 

8830 Awards 

8833 Bank Charges 2,919 4,158 4,158 

8835 Books / CD-Roms 125 125 













8863 Lodging 3,268 1,800 2,100 






8868 Meals 13,398 13,200 15,800 



8884 Outside Labor 20,000 16,000 16,000 

8886 Postage 

8890 Printing 






8904 Telephone 86 - 

8906 Travel 3,475 3,000 3,000 






75 Workshops

Detail 



FYE 6/30/13 

76 - WEBCASTS 



Account 





6030 JAM 









6100 Registration Income 8,250 




Total Gross Income $ - $ 8,250 $ 

- 


8830 Awards 150 



8838 Commissions/ Bonus 




8844 Dues & Subscriptions 10,404 9,800 




8854 Freight 




8863 Lodging 






8868 Meals 70 



8884 Outside Labor 2,000 1,500 

8886 Postage 

8890 Printing 







8906 Travel 




Total Costs and Expenses $ 12,474 $ 11,780 $ 

- 

Net Income (Loss) $ (12,474) $ (3,530) $ 

- 

76 Webcasts



FYE 6/30/13 

77 - GLOBAL OPERATIONS 



Account 





6030 JAM 














- 


8830 Awards 











8854 Freight 




8863 Lodging 205 






8868 Meals 35 




8886 Postage 

8890 Printing 







8906 Travel 1,391 5,000 60,000 $50k GOB, $10k Pres. Int'l Travel 






77 Global Operation

Detail SAMPE 


FYE 6/30/13 

78 - SAMPE ASIA - CONFERENCE & EXHIBITION 

Approved Audited Approved Preliminary Comments 

Budget Amount Budget Budget 

Account 

Number Description 6/30/2011 6/30/2011 6/30/2012 6/30/2013 


6020 Books / CD's No Conference No Conference No Conference 


6030 JAM 









6100 Registration Income 33,320 

6145 Exhibition 74,400 



Total Gross Income $ - $ - $ 107,720 $ 

- 


8830 Awards 

8833 Bank Charges 4,309 c/c discounts @ 4% of c/c transactions 


8838 Commissions/Bonus 6,000 






8849 Rental of Facilities 36,220 

8850 Decorator Costs 3,000 

8854 Freight 2,500 

8858 Insurance - P&C 500 



8863 Lodging 3,200 






8868 Meals 31,060 












8906 Travel 4,000 




Total Costs and Expenses $ - $ - $ 107,720 $ 

- 

Net Income (Loss) $ - $ - $ - $ 

- 

78 Kuala Lumpur

Summary SAMPE 


FYE 6/30/13 


Audited Approved Sub-total Preliminary Sub-total COMMENTS 


Account 

Number Description 6/30/2011 6/30/2012 6/30/2012 6/30/2013 6/30/2013 




6030 JAM 



6050 Other Income - All Others 31,836 11,000 15,000 Sales mailing lists; Rebates from hotels; misc. others; 



6060 Chapter Sales 



6090 Interest Income 11,544 50,000 50,000 Invested balance = $1,000,000 x 5.0 %,net 

6100 Registration Income 


Total Gross Income $ 43,379 $ 61,000 

$ 65,000 


8830 Awards 

8833 Bank Charges 53,182 45,000 55,000 Credit card discounts (average of 4% on c/c transactions) 

8835 Books / CD-ROMs 









8854 Freight 3,331 3,000 4,000 All other freight not budgeted in specific departments 

Shipping to European Conference transferred to dept. 35 

8858 Insurance - P&C 8,045 7,717 7,441 Nonallocated insurance (Liability, D&O, Dishonesty, Int'l) includes 3% inflation 

8860 Insurance - Personnel 119,114 125,687 61,458 143,983 67,764 Anthem Medical Insurance Based on 11 Employees @ $11,294/mo. 2012 

64,531 74,538 Anthem Medical Insurance Based on 11 Employees @ $12,423/mo. 2013 

(20,591) (20,472) Employee share: Average $1,706/month (10% employee & 35% dependents) 

- 

- 

- 

13,944 12,750 Fortis: Dental, life & LTD 12 Employees @ $2,125/mo. 

14,641 13,140 Fortis: Dental, life & LTD 12 Employees @ $2,190/mo., 3% inflation 

12,008 12,200 Workers' Comp. Ins. @ 1.5% of Salaries & Wages 

1,979 2,100 Beneficial: Vision 11 Employees @$175 x12 mos. 

(12,678) (10,720) Insurance allocation to ISSE 58 - May, 2013 

(9,606) (7,317) Insurance allocation to ISTC 44 - Oct., 2012 

00 Detail Overhead Operations



FYE 6/30/13 




Account 



8863 Lodging 1,044 




8867 Repairs & Maint - Equip. See budget dept. 63 

8868 Meals 

8870 Miscellaneous 3,258 500 500 Various gifts - Intl. officers, staffs / Donations. 

Flowers and others. 

8882 Office Supplies 19,268 19,000 19,000 All office supplies in addition to dept. budgets: Computers ribbons, paper, envelopes etc. 

8884 Outside Labor 27,200 - ITAG scoping study/Membersuite discovery, nonrecurring 

8884 Outside Labor - Bridge Bldg. 

8886 Postage 661 2,000 1,500 

8890 Printing 



8896 IBO Salaries 791,572 701,475 710,260 3% increase effective 7/1/12 (net of $112,732 allocated to conferences) 

8898 IBO Payroll Taxes 55,538 52,611 60,039 51,578 61,724 Payroll Taxes @ 7.5% of Salaries and Wages 

(4,226) (6,030) Less: P/R Tax Allocation to ISS&E 57 Long Beach 

(3,202) (4,116) Less: P/R Tax Allocation to ISTC 44 Charleston 


8904 Telephone 19,251 20,000 20,000 All non-allocated calls in addition to dept. budgets 

8906 Travel 




Total Costs and Expenses $ 1,101,463 $ 976,989 

$ 1,013,262 

Net Income (Loss) $ (1,058,083) $ (915,989) 

$ (948,262) 

00 Detail Overhead Operations



FYE 6/30/13 




Account 


6010 Membership Dues 171,070 183,878 71,466 201,000 72,800 Professionals new members = 800 @ $91 

101,246 120,700 Professionals renewing members = 1,700 @ $71 

5,760 6,000 Student chapter dues = 375 @ $16 

1,500 Student professional chapter = 75 @ $20 

$ Allocations: New Members Renewing Members 

Gen. & adm.= $91.00 $71.00 

Chapter share = $20.00 $20.00 

Educ. Program= $11.00 $11.00 

Total = $122.00 $102.00 

2,040 Faculty Advisor Comp. Membership (from Dept. 50) 

3,366 Student Upgrades (from Dept. 50) 


6,500 6,000 Corporate Partners (Adm fee) $60,000 x 10% 





$ 207,000 

8825 Advertising 400 400 

400 400 Miscellaneous 

- - Zoomerang, Constant Contact E-Mail service moved to dept #4 

8830 Awards 638 1,385 1,960 

- Fellow Awards - moved to Dept. 11 

325 900 Presidents Trophy 

160 160 Lubin / Delmonte $80 each 

900 900 Corporate Partner award (from Dept 7) $150/pair 







8844 Dues & Subscriptions 1,807 



8850 Decorator Costs 2,128 2,500 3,900 SAMPE booth & furnishing at North Am Conferences 

1,000 1,950 Charleston 2012 

1,500 1,950 Long Beach 2013 

8854 Freight (111) 150 150 

Charleston booth-charge absorbed by conf. 

75 75 Charleston Board packets 

01 - Membership Details



FYE 6/30/13 




Account 


75 75 Long Beach Board Packets 

Shipping to Europe/Japan offices - Moved to #35 




8863 Lodging 2,404 3,549 2,535 

1,960 1,352 Long Beach PP 5 nights x $241 + Novak 3 x $241 

1,589 1,183 Charleston PP 4 nights x $169 + Novak 3 x $169 

Chapter travel-local chapters 





8868 Meals 865 600 600 

330 300 Long Beach PP 6 days x $50 - Novak $0.00 

270 300 Charleston PP 6 days x $50 - Novak $0.00 

Chapter travel-local chapters 



3,000 3,000 All supplies 

1,000 1,500 Promotional items 

5,500 4,500 All conference giveaways 

8884 Outside Labor 2,890 2,000 2,000 Conference booths 

8886 Postage 5,331 250 4,000 Coordinated mailings-Board packets are digital 

8890 Printing 2,000 2,000 

2,000 2,000 Membership brochures promo matls 

Corp Partner brochures 






8904 Telephone 875 326 

8906 Travel 1,561 2,150 1,500 

950 500 Long Beach $0 + Novak (2 pp x $250) 

1,200 900 Charleston $400 + Novak (2 pp x $250) 

100 Parking Long Beach 5 days @ $20 (PP) 


8910 Equipment Rental 40,000 33,432 AMS licensing fee ($199/mo. x 14 users) 

Total Costs and Expenses $ 27,226 $ 64,484 

$ 61,803 

Net Income (Loss) $ 148,979 $ 125,894 

$ 145,197 

01 - Membership Details



FYE 6/30/13 



Amount Budget Budget (Discountinued) 

Account 





6030 JAM 20,653 










6100 Seminars 


Total Gross Income $ 20,653 $ - 

$ 

- 


8830 Awards 











8854 Freight 1,085 




8863 Lodging 





8868 Meals 












03 - JAM Details



FYE 6/30/13 



Amount Budget Budget (Discountinued) 

Account 


8906 Travel 



Total Costs and Expenses $ 29,707 $ - 

$ 

- 

Net Income (Loss) $ (9,054) $ - 

$ 

- 

03 - JAM Details



FYE 6/30/13 




Account 





6030 JAM 

6040 Journal Subscriptions 12,687 11,500 11,500 Primarily EBSCO & Swets Inform. 

6045 Journal Advertising 295,860 275,000 280,000 Patty's input : 

30,000 33,000 July / Aug. Issue 

38,000 41,000 Sept./Oct. Issue 

40,000 29,000 Nov./Dec. Issue 

29,000 30,000 Jan./Feb. Issue 

37,000 38,000 Mar./Apr. Issue 

48,000 53,000 May/June Issue 

53,000 56,000 Members Directory-December 


3,000 3,000 E-Newsletter and website ads 

13,000 15,000 Web advertising 







6100 Seminars 



$ 309,500 

8825 Advertising 1,300 1,650 1,300 Constant Contact e-mail service 

350 Zoomeragng 

8830 Awards 



8838 Commissions/Bonus 73,325 65,475 67,050 $298,000 x 22.5% 








04 - SAMPE Journal



FYE 6/30/13 




Account 


8854 Freight 9,147 9,000 9,900 

8858 Insurance - P&C 3,014 2,397 2,500 Publishers Liability Insurance (includes 3% inflation) 



8863 Lodging 1,150 1,434 980 1,950 964 (JS) Long Beach 4 nights x $241 

454 504 (PH) Charleston 3 nights x $168 

- 482 (PH) Long Beach 2 nights x $241 

8864 Legal Fees 69 




8868 Meals 79 495 330 660 275 (JS) Long Beach 5 nights x $55 

165 220 (PH) Charleston 4 nights x $55 

- 165 (PH) Long Beach 3 nights x $55 



8884 Outside Labor 4,650 6,700 9,000 7,200 Nxtbook Media - Digital Journal 

1,800 SR News letter (Jul, Sep, Nov 3 issues @ $600/ea) 

8886 Postage 8,122 11,000 12,500 

8890 Printing 63,937 63,900 68,300 

7,200 7,500 July / Aug. Issue 

7,900 8,900 Sept./Oct. Issue 

7,500 7,500 Nov./Dec. Issue 

7,200 18,700 Member Directory - December 

7,800 7,400 Jan./Feb. Issue 

8,300 7,800 Mar./Apr. Issue 

18,000 10,500 May/June Issue 






8904 Telephone 2,244 1,740 1,740 

1,260 1,260 

480 480 (PH) Mobile phone $40 x 12 mos. 

8906 Travel 78 850 450 450 

400 450 PH Charleston 




$ 175,950 


$ 133,550 

- 

04 - SAMPE Journal



FYE 6/30/13 




Account 





6030 JAM 




23,000 30,000 Final Program Advertise - Patty H. 

22,000 40,000 Sponsorships 

- 7,000 Mobile phone app sponsorship 







6100 Seminars 

6145 Exhibition 1,365,700 1,040,000 1,539,200 592 Booths @ $2,600 (increased from $2,400) 

Total Gross Income $ 1,436,107 $ 1,085,000 

$ 1,616,200 

8825 Advertising 249 8,000 8,000 

8,000 8,000 Publication advertising 

8830 Awards 1,726 2,250 2,500 Exhibitor awards (10 awards x $250) 

8833 Bank Charges 253 4% - charge is absorbed in dept. 00 



" " 4,400 9,400 Sponsorship = ($40,000 + 7,000) x 20% 

" " 5,175 6,750 Final Program ads. ($35,000 x 22.5%) 

" " 10,000 10,000 Base bonus for booth sales at $1,539,200 



8844 Dues & Subscriptions MPI membership transferred to Dept 46 

8846 Education / Seminar 205 MPI meetings transferred to Dept 46 

8849 Rental of Facilities 56,651 28,161 85,988 Conv. Ctr. Halls A&B $82,590, Hall C $40,250 = $122,840 x 70% 

8850 Decorator Costs 59,492 41,500 31,500 61,800 44,100 Total $63,000 x 70% 

10,000 15,000 Exhibitor Lounge 

2,700 Cyber lounge $450 x 6 

8854 Freight 1,058 - - Shipping to Long Beach & return-conference budget 

8858 Insurance - P&C 1,500 1,500 Liability insurance 



8863 Lodging 6,057 4,861 - 6,763 830 Charleston on-site EP 1 pp x 5 nts x $166-tech conf. bdgt 

336 133 Wichita site - RL 1 pp x 1 nt x $133 

1,225 1,200 Long Beach on-site EP 1 x 5 x $240 

- - Long Beach site - RL 1 trips x 0 nts x $240 

750 1,800 ACMA RL & EP 2 pp x 3 nts x $300 

800 800 Other shows EP 1 pp x 4 nts x $200 

1,750 2,000 JEC EP 5 nts x $400 


13 - Exhibition Details



FYE 6/30/13 




Account 


8865 Mailing Service 493 900 1,200 Long Beach. Pre-sort mailing services for exhibitor direct mail 



8868 Meals 3,142 1,746 2,210 

- 330 Charleston on-site EP 1 pp x 6 days x $55 

108 110 Wichita site - RL 1 pp x 2 days x $55 

648 660 Long Beach on-site EP & RL 2pp x 6 days x $55 

162 - Long Beach site - 

162 330 ACMA RL & EP 2 pp x 3 days x $55 

216 330 Other shows EP 1 pp x 6 days x $55 

450 450 JEC EP 6 days x $75 

8870 Miscellaneous - - 


600 500 General supplies 

200 175 Copier allocation 

4,200 7,350 Tote bags 3500 x $3 = $10,500 x 70% 

3,150 8,750 Lanyards 5000 x $2.50 = $12,500 x 70% 

8884 Outside Labor 37,295 39,368 768 50,180 8 Temp Services for tote bags stuffing (6 hr * $16) 

7,000 9,100 Red Coats 70% of total $13,000 

14,000 15,400 Reg. Company 70% of total $22,000 

5,000 5,000 Floor Coordinator 100% of total $5,000 

12,600 7,000 Conven.Security = $10,000 x 70% 

1,750 Electrical $2500 x 70% 

1,750 EMT $2,500 x 70% 

- 1,680 Photographer = 4 days x $600 = $2,400 x 70% 

3,500 Mobile phone app ($5,000 x 70%) 

5,000 Automated floor plan 

8886 Postage 1,806 7,500 8,500 

7,500 6,000 Postage for Exhibitor Prospectus 

- 2,500 Postage for postcards 

8890 Printing 9,594 14,625 15,650 

6,500 5,000 7,000 Exhibitor prospectus 

2,000 8,000 postcards 

325 500 JEC/ACMA Hand outs / 600 pcs 

- - Christmas cards for new exhibitors - electronic 

800 800 Sponsorship postcard 

7,000 7,350 On-site Final Program 70% of $10,500 


17,500 18,900 Welcome Reception $27,000 x 70% 

9,000 12,000 VIP Lounge ($4,000 x 3 days) 





8904 Telephone 5,271 2,000 5,079 2,174 Internet for Cyber lounge 

2,905 EP & RL Telephone 

8906 Travel 5,407 3,768 4,552 




FYE 6/30/13 




Account 


- 440 Charleston on-site EP $440 

440 440 Wichita site - RL 1 pp x $440 

900 - Long Beach on-site EP & RL 2 pp x $450 

- - Long Beach site - RL 

200 800 ACMA RL, EP 2 pp x $400 

200 600 Other 2 shows 1 pp x $300 

1,500 1,500 JEC EP 

72 96 Parking Charleston on-site EP 1 pp x 6 days x $16 

72 96 Parking Wichita on-site EP 1 pp x 6 days x $16 

144 240 Parking Long Beach-on-site EP & RL 2 pp x6 x $20 

36 20 Parking Long Beach site - RL 1 trips x 1 days x $20 

96 128 Parking ACMA EP & RL 2 pp x 4 days x $16 

36 96 Other shows 1 pp x 6 nts x $16 

72 96 JEC EP 6 days x $16 



$ 327,747 

Net Income (Loss) $ 1,127,862 $ 874,596 

$ 1,288,453 




FYE 6/30/13 




Account 



6020 Books / CD's 5,038 5,000 5,000 

6025 Publications Free Tech Papers for Members 

6030 JAM 










6100 Seminars 



$ 5,000 


8830 Awards 











8854 Freight 432 500 FedEx publications 




8863 Lodging 386 644 964 RG 1 pp x 4 nts X $241 





8868 Meals 250 250 RG 1 pp x 5 days X $50 

8870 Miscellaneous 488 438 Sales Tax 8.75% 



8886 Postage 325 200 325 

8890 Printing 131 150 





14 - Bookstore Details



FYE 6/30/13 




Account 




8906 Travel 75 100 RG - Long Beach 




$ 2,727 


$ 2,274 

14 - Bookstore Details



FYE 6/30/13 

24 - FALL TECH. 2012 - CHARLESTON (ISTC 44) 

----Fall Tech 2010 Salt Lake (ISTC 42)---- ----Fall Tech 2011 Fort Worth (ISTC 43)--- ---Fall Tech 2012 N. Charleston (ISTC 44)--- 

Attendees Price Actual Attendees Price Approved Attendees Price Approved Comments 

Amount 2011 2012 Budget 2013 Budget 

Total No. of Paid Attendees 409 268 403 

Pre-Registrations -Early Bird: 

6380 Full Package Member 26 $ 590 $ 15,340 

20 $ 590 $ 11,800 

25 $ 590 $ 14,750 

6380A Full Package Member 

6381 Full Package Non Member 39 $ 690 $ 26,910 

33 $ 690 $ 22,770 

35 $ 690 $ 24,150 

Subtotal Early Birds 65 $ 42,250 

53 $ 34,570 

60 $ 38,900 

Pre- Registrations 

6380A Premium Registration-Member 10 $ 845 $ 8,450 

- $ 615 $ - 

10 $ 845 $ 

8,450 

6381A Premium Registration-Non-Member 31 $ 945 $ 29,295 

- $ 945 $ - 

30 $ 945 $ 28,350 


25 $ 645 $ 16,125 

20 $ 645 $ 12,900 


30 $ 745 $ 22,350 

32 $ 745 $ 23,840 

6403 Presenter/Chair /Sess. Member 28 $ 420 $ 11,760 

22 $ 420 $ 9,240 

25 $ 420 $ 10,500 

6404 Presenter /Char /Sess. Non Member 57 $ 485 $ 27,645 

26 $ 485 $ 12,610 

55 $ 485 $ 26,675 

One Day Registrations 

6411/13/6382 Member 9 $ 255 $ 2,295 

13 $ 255 $ 3,315 

13 $ 255 $ 

3,315 

6412/14/6383 Non Member 12 $ 350 $ 4,200 

13 $ 350 $ 4,550 

13 $ 350 $ 

4,550 

6415/17/19 Presenter /Chair/Sess. Member - $ 165 $ - 

4 $ 165 $ 660 

8 $ 165 $ 

1,320 

6416/18/20 Presenter /Chair/Sess. Non Member - $ 228 $ - 

21 $ 228 $ 4,788 

21 $ 228 $ 

4,788 

Student 

6409 Member 14 100 

$ 1,400 

6410 Non Member 24 $ 140 

3,360 

$ 9 $ 100 $ 900 

12 100 

$ 11 $ 140 $ 1,540 

22 140 

$ $ 

1,200 

$ $ 

3,080 

Subtotal Pre-registrations 235 $ 124,055 

174 $ 76,078 

261 $ 128,968 

On-Site - Registrations 


10 $ 735 $ 7,350 

15 $ 735 $ 11,025 


10 $ 835 $ 8,350 

20 $ 835 $ 16,700 

6432/34 Presenter Member 9 $ 478 $ 4,302 

- $ 478 $ - 

8 $ 478 $ 

3,824 

6433/35 Presenter Non Member 8 $ 543 $ 4,344 

- $ 543 $ - 

8 $ 543 $ 

4,344 

6404 


6386/88/90 Member 13 $ 305 $ 3,965 

4 $ 305 $ 1,220 

12 $ 305 $ 

3,660 

6387/89/91 Non Member 4 $ 400 $ 1,600 

2 $ 400 $ 800 

4 $ 400 $ 

1,600 

6404 Session/Chair/Author Non Member $ 485 $ - 

- $ 485 $ - 

$ 485 $ 

- 

6415/17/19 Session/Chair/Author Member 13 $ 165 $ 2,145 

4 $ 165 $ 660 

4 $ 165 $ 

660 

6416/18/20 Session/Chair/Author Non Member 21 $ 228 $ 4,788 

6 $ 228 $ 1,368 

6 $ 228 $ 

1,368 

Student 

6409B Member 1 $ 140 $ 140 

1 $ 140 $ 140 

1 $ 140 $ 

140 

6410B Non Member 4 $ 180 $ 720 

4 $ 180 $ 720 

4 $ 180 $ 

720 

(1,038) 

$ 

Subtotal On-Site registrations 109 49,426 

$ 41 $ 20,608 

82 $ 44,041 

Total Registration 409 $ 215,731 

268 $ 131,256 

403 $ 211,909 

Tutorials 

6450 Full Reg Package 45 $ 150 $ 6,750 

75 $ 150 $ 11,250 

75 $ 150 $ 11,250 

6470 Student 14 $ 75 $ 1,050 

9 $ 75 $ 675 

9 $ 75 $ 

675 

6480 Others 19 $ 200 $ 3,800 

6 $ 200 $ 1,200 

6 $ 200 $ 

1,200 

6460 Others - $ - $ - 

$ - $ - 

$ - $ 

- 

Subtotal Tutorials $ 11,600 

90 $ 13,125 

90 $ 13,125 

6020 Books / CD's 4 $ 90 $ 785 

15 $ 100 $ 1,500 

15 $ 100 $ 

1,500 

ITAR CD's 19 $ 40 $ 760 

10 $ 35 $ 350 

10 $ 35 $ 350 If 10 papers or less, price is $35 10+ price is $50 

6050 Other Income - Exhibit 81 $ 2,100 $ 170,100 

68 $ 2,100 $ 142,800 

105 $ 2,100 $ 220,500 105 - 8 x 10 booths @ $2,100 (RL& EP) 

6050 " " " 45 $ 975 $ 43,875 

14 $ 975 $ 13,650 

16 $ 975 $ 15,600 16 - Tabletops @ $975 (RL& KC) 

6050 Other Income Sponsorship $ 23,800 

$ 10,000 

$ 10,000 

6050 Final Program Advertising $ 14,055 

$ 9,500 

$ 

9,500 

6050 All others - Luncheon, Dinner etc. . . $ (2,100) 

80 $ 35 $ 2,800 

- $ 35 $ - Plant Tour Fee 

Subtotal Other Revenues $ 251,275 

187 $ 180,600 

146 $ 257,450 

Grand total Revenues $ 478,606 

$ 324,981 

$ 482,484 

Expenses: 

8825 Advertising $ - 

$ 2,000 

$ 

5,000 

$ 2,500 

ML (2 list rentals of 5K names each) 

$ 2,500 

EP Exhibit sales advertisement 

24 - SAMPE Fall Tech



FYE 6/30/13 





8830 Awards $ 500 

$ 1,750 

$ 

1,750 

$ 750 

$ 750 

VIP Gifts 

$ 1,000 

$ 1,000 

Cash Award - Best Paper (ML) 

$ - 

$ - 

All Others 

8833 Bank Charges $ 19,092 

$ 12,999 

$ 19,299 4.0% (Credit Card Discounts @ 4% of Revenue) 

8835 Books / CDs $ 7,340 

$ 7,350 

$ 7,500 Proceedings of 400 CDs with 150 papers 

8838 Commission/Bonus $ 4,623 

$ 4,138 

$ 

4,138 

$ 2,138 

$ 2,138 

Ads. Final Program: $9,500 x 22.5% 

$ 2,000 

$ 2,000 

Sponsors: $10,000 x 20% 

8849 Rental of Facilities $ 9,460 

$ - 

$ 32,133 Omni Hotel - Hall A & B and session room fee 

8850 Decorator $ 18,080 

$ 7,280 

$ 14,000 Based on 2012 GES contract (RL) 

$ 1,020 

$ 1,050 

Booths 105 @ $10.00 

$ 910 

$ 880 

Tabletops 16 @ $55.00 

$ - 

$ 570 

Sponsor Booths 

$ 300 

Masking 

$ - 

$ 6,000 

Exhibit Hall Carpet 

$ 1,500 

$ - 

Registration Counters - Graphics 8 Counters (No charge) 

$ - 

$ 1,200 

Cyber Lounge 

$ 150 

$ 500 

Janitorial 

$ 1,500 

Sales Office 

$ 3,700 

$ 2,000 

Signs - 1 meter 

8854 Freight/Shipping $ 2,410 

$ 2,600 

$ 

3,000 

$ - 

$ - 

Shipping prelim. programs to International Countries (JS) 

$ 250 

$ 250 

Shipping final programs to conference (JS) 

$ 2,100 

$ 2,500 

Freight from SAMPE & return. 

$ 250 

$ 250 

Shipping Conference CD 

8858 Insurance $ - 

$ 1,000 Approx. 1/3 of General Liability 

8863 Lodging $ 6,485 

$ 10,865 

$ 

8,619 

$ 1,816 

$ 1,352 

Co-General Chairs 2 rooms x 4 nts x $169 (RL) 

$ 1,816 

$ 1,352 

Co-Technical Chairs 2 rooms x 4 nts x $169 (RL) 

$ 5,190 

$ 5,070 

5 Staff (MT, RL, PH, JH, EP) x 6 nts x $169 

$ 1,362 

$ 507 

Site Visits (3 x 1 night X $169) 

$ 681 

$ 338 

1 Keynote 2 nights x $169 - (SS) 

8865 Mail Service $ 3,390 

$ 4,225 

$ 

4,500 

$ 2,500 

$ 3,000 

Preliminary Program 30,000 pcs. (JS MT) 

$ - 

$ - 

Special Track Brochure 10,000 pc (JS) 

$ 750 

$ 750 

Postcard #1 - 10,000 pcs (JS) 

$ 750 

$ 750 

Postcard #2 - 15,000 pcs (JS ML) 

$ 225 

$ - 

Presort charges for Exh Brochure (3,000 pcs.) EP 

8868 Meals (Luncheon, Banquets) $ 25,786 

$ 42,940 

$ 60,890 

$ 2,400 

$ 3,800 

Speakers Orientation - Cont. Brkft (RL) 

$ 14,000 

$ 15,300 

Tuesday Welcome Reception (RL) 

$ 8,750 

$ 20,000 

2 Lunches in Exhibit Hall (400 pp x 2 days x $25) 

$ 7,000 

$ 9,900 

Thursday Luncheon (220 pp x $45) 

$ 1,890 

$ 1,890 

Staff 5 x 7 x $54 (MT) 

$ 8,900 

$ 10,000 

Coffee Session Rooms & Exhibit Hall 

8870 Miscellaneous $ 31,297 

$ 19,348 

$ 29,348 

$ 16,348 

224 $ 22,848 

Membership allocation 224 x $102 

$ 500 

$ 500 

Student Volunteer Expenses 

$ 2,500 

$ 6,000 

Committee expense 

8882 Office Supplies $ 3,948 

$ 4,150 

$ 

5,600 

$ 2,000 

$ 2,000 

800 tote bags $2.50 each (PP) 

$ 800 

$ 2,400 

Lanyards 1200@$2.00/ea(PP) 

$ 300 

$ 300 

Ribbons (PH) 

$ 650 

$ 650 

Badges Stock and Supplies 

$ 400 

$ 250 

Copier allocation (MK) 

8884 Outside Labor $ 15,584 

$ 18,148 

$ 14,079 

$ - 

$ 1,050 

Bus service - off site event. (RL) $350 x 3 buses 

$ 700 

$ - 

Bus service for plant tours 2 buses $350 

$ 1,000 

$ 3,000 

Temps for Registration and Conf. (PH) 

24 - SAMPE Fall Tech



FYE 6/30/13 





$ 4,000 

$ 6,765 

Registration Company (from PH) 

$ 1,600 

$ 2,000 

Photographer (RL) 

$ - 

$ 250 

Miscellaneous 

$ 1,362 

$ 1,014 

Hotel Room for RCS 1 pp x 6 nts x $169 

8884 Outside Labor - Tutorial $ 

9,138 

$ 4,800 

$ 4,800 

Tutorial Honorarium 6 x $800 

$ 3,000 

$ 3,000 

Tutorial Airfare 6 x $500 

$ 1,362 

$ 1,014 

Tutorial Hotel 6 x 1 night @$169 

$ 324 

$ 324 

Tutorial Per Diem 6 X $54 

8886 Postage $ 11,432 

$ 24,700 

$ 24,200 

$ 2,000 

$ 2,100 

Preliminary Program International Postage 

$ 10,000 

$ 10,000 

Preliminary Program 10,000 pcs.(JS MT) 

$ - 

$ - 

Special Track Brochure 10,000 pcs. (JS) 

$ 3,400 

$ 5,500 

Postcard #1 10,000 pcs. (JS) 

$ 5,200 

$ 3,000 

Postcard #2 15,000 (JS MT) 

$ 2,000 

$ 2,000 

Exhibitor Brochure 5,000 pcs (EP) 

$ 1,500 

$ 1,500 

Exhibitor Postcards 5,000 pcs 

$ 600 

$ 100 

Postage allocation & all others (MK) 

8890 Printing $ 12,075 

$ 21,300 

$ 21,600 

$ 8,500 

$ 8,500 

Prelim. Programs - 7,000 copies (TB) 

$ - 

$ - 

Special Track Brochure - 10,000 copies (TB) 

$ 1,200 

$ 1,700 

Postcard #1 - 10,000 copies (MT) 

$ 1,650 

$ 1,700 

Postcard #2 - 15,000 copies (ML) 

$ 3,500 

$ 3,500 

Exhibitor Brochure includes envelopes/inserts (RL & EP) 

$ 1,500 

$ 1,300 

Exhibitor Postcards 5,000 pcs 

$ 3,850 

$ 3,900 

Final Program - 1,500 copies (MT) 

$ 150 

$ 50 

Addendum - on-site (EP) 

All others: 

$ 400 

$ 400 

On-Site Forms 

$ - 

$ - 

Signs-Moved to Decorator 

$ 550 

$ 550 

Postcard for Tote Bags 

8891 Receptions / Banquets $ 668 

$ - 

$ - Off-site events (RL) No off-site bussing to downtown 

$ - 

$ - 

Lunch Vouchers - See Meals 8868 

8896 IBO Salaries & Burden $ 52,199 

$ 55,500 

$ 57,165 3% increase (includes taxes and benefits @ 25%) 

8904 Telephone / Fax $ 2,292 

$ 1,250 

$ 

7,500 

$ $ 5,000 

Phone App 

$ $ 1,250 

Internet for attendees 

$ 1,250 

$ 1,250 

Internet line for closed papers (RL) 

8906 Travel $ 1,642 

$ 2,875 

$ 

6,875 

$ 2,000 

$ 2,000 

5 staff (MT, RL, PH, JH, EP) plane fares @ $400 

$ 375 

$ 375 

Mileage & parking 4 staff ($25 + $50 x 5) 

$ 4,000 

Travel expense 5 committee members 

$ 500 

$ 500 

Keynote $500 (MT) 

8910 Equipment Rental (A-V) $ 11,221 

$ 8,000 

$ 12,000 6 rooms (screens, LCD's, microphones, keynote & labor) 

8920 Sponsoring Committee Proceeds $ 34,778 

$ 35,821 

$ 36,896 (75% or maximum of $36,896) 

Total Expenses $ 274,302 

$ 287,239 

$ 386,229 

Net Income $ 204,304 

$ 37,743 

$ 96,255 

Sponsoring Chapter share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 34,778 

$ 35,821 

$ 36,896 

SAMPE share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 204,304 

$ 37,743 

$ 96,255 

Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 239,082 

$ 73,564 

$ 133,151 

24 - SAMPE Fall Tech 

- 

-



FYE 6/30/13 




Acct 





6030 JAM 










6100 Seminars 


Total Gross Income $ - $ - 

$ 

- 


8830 Awards 











8854 Freight 525 800 1,000 

200 300 Materials for Feb 2013 EC budget meeting, 3 boxes 

300 400 Materials for Charleston 2012, 4 boxes 

300 - Materials for Long Beach 2013, 4 boxes 

300 Materials for Aug 2012 EC meeting, 3 boxes 




8863 Lodging 18,920 30,588 33,316 Lodging: Pres, IPP, EVP, VP, JVP, EVP, Treas, Sec, Parlia, SS 

- 5,910 Aug-12 - 10pp x 3 nts x $197 ($180 rate+15%) - destination TBD 

13,230 12,363 Long Beach 2013 - 9 pp x 6 nts x $228.95 (Pres is comp), Renaissance 

5,100 5,910 Feb-13 - 10 pp x 3 nts x $197 ($180 rate+15%) - destination TBD 

12,258 9,132 Charleston 2012 - 9 pp x 6 nts x $169.12 (Pres. Is comp) Embassy Suites 



26 - Cabinet / Board of Directors Details



FYE 6/30/13 




Acct 




8868 Meals 15,717 24,168 24,880 (EC - Sat & Sun F&B $1300ea, 2 dinners $700ea) 

- 4,000 Aug-12 (F&B + 2 dinners) 

5,000 4,000 Long Beach 2013 (F&B + 2 dinners) 

4,500 4,000 Feb-13 (F&B + 2 dinners) 

4,500 4,000 Charleston 2012 (F&B + 2 dinners) 

4,250 3,800 F/B for Charleston 2012 BOD mtg (cont, coffee, lunch) - RL 

5,000 4,000 F&B for Long Beach 2013 BOD mtg (cont, coffee, lunch) - RL 

378 378 Charleston 2012 - SS, 7 days x $54 

378 378 Long Beach 2013 - SS, 7 days x $54 

162 324 Aug-12 and Feb-13 - SS, 6 days x $54 

8870 Miscellaneous 244 35,000 Special Education Forums 


500 500 Business Cards 

225 200 Binders & dividers-Feb-13, 12pp, binders $5ea, dividers $8ea) 


8886 Postage 97 200 125 Presidents reception invitations - postage 

8890 Printing 441 250 Presidents reception invitations - printing 


4,054 5,200 Charleston 2012 Presidents Reception - RL 

4,750 5,000 Long Beach 2013 Presidents Reception - RL 

- - JISSE Pres. Reception (inc. dept 35) 





8904 Telephone 571 500 500 Conference calls Cabinet, Committees, etc. 

8906 Travel 2,704 1,750 1,560 

650 500 SS - Aug-12 

500 500 SS - Charleston 2012 

600 60 SS - Long Beach 2013 

500 SS - Feb-13 



1,000 A/V - Aug-12 

650 2,000 A/V - Charleston 2012 

1,651 2,500 A/V - Long Beach 2013 (actual LB11 Sat $1045, Sun $1282 +5%) 

650 1,000 A/V - Feb-13 

711 2,500 A/V Charleston 2012 for BOD mtg - RL 

2,127 2,500 A/V Long Beach 2013 BOD mtg - RL 


$ 119,031 

Net Income (Loss) $ (65,311) $ (73,324) 

$ (119,031) 

26 - Cabinet / Board of Directors Details



FYE 6/30/13 




Acct 





6030 JAM 










6100 Seminars 



$ 

- 


8830 Awards 











8854 Freight 




8863 Lodging 22,112 18,880 21,855 

9,080 8,118 Charleston 2012 - 12 pp x 4 nts @ 169.12 = $8,117.76 

9,800 13,737 Long Beach 2013 - 15pp x 4 nts @ 228.95 = $13,737 





8868 Meals 996 937 - 800 

387 350 Charleston 2012 Past Presidents mtg - RL 

550 450 Long Beach 2013 Past Presidents mtg - RL 

8870 Miscellaneous 598 10,000 Immediate Past President's Special Projects 


27 - Past Presidents Detail



FYE 6/30/13 




Acct 



8886 Postage - - 

8890 Printing 






8904 Telephone 73 100 100 2 conference calls (1 call 13pp, 800 min x .05 = $40) 

8906 Travel 


8910 Equipment Rental 333 460 200 410 225 AV - Charleston 2012 Past Presidents mtg - RL 

260 185 AV - Long Beach 2013 Past Presidents mtg - RL 


$ 33,065 


$ (33,065) 

27 - Past Presidents Detail



FYE 6/30/13 

35 - MEMBERSHIP - INTERNATIONAL 



Account 


6010 Membership Dues 32,488 24,976 28,917 

11,400 12,991 Europe = 1181 x $11 

4,020 3,768 Japan = 314 x $12 

2,624 2,870 China = 35 x $82 

700 700 China Affiliates Teams = 14 x $50 

6,232 8,588 All other International = 76 x $113 



6030 JAM 



$ 28,917 


8830 Awards 






8854 Freight 2,500 2,500 

200 200 Shipment Europe Fall Tech 

1,300 1,300 Shipment for JEC - Paris 

1,000 1,000 Shipment for JISSE 




8863 Lodging 

8870 Miscellaneous 32 


8886 Postage 


8891 Receptions and Banq. 5,000 - President's Reception JISSE (bi-annual conference, no conference 2012) 






8906 Travel 




$ 2,500 


$ 26,417 

35 - Int'l. Membership Detail



FYE 6/30/13 




Account 





6030 JAM 










6100 Seminars 



$ 

- 


8830 Awards 








8846 Education / Seminar 385 400 Annual CESSE meeting 



8854 Freight 14 75 50 Fedex 




8863 Lodging 683 1,330 2,409 

980 964 Long Beach : MK 4 nights @ $241 

350 600 CESSE: MK 3 nights @ $200 

845 Charleston : MK 5 nights @ $169 


8864 Auditing Fees 37,538 35,000 35,000 Audit and 990 Tax Returns 




8868 Meals 447 400 250 750 250 Long Beach : MK 5 days @ $50 

150 200 CESSE: MK 4 days @ $50 

44 - Finance Accounting Operations Detail



FYE 6/30/13 




Account 


- 300 Charleston : MK 6 days @ $50 


8882 Office Supplies 439 250 50 100 100 Copier mach. Allocation 

200 Computer ink and misc. others 

8884 Outside Labor 4,178 3,600 4,200 Paychex Mo. Processing and W2's 



8890 Printing 







8906 Travel 2,169 350 50 1,500 150 MK & MD mileage 

300 450 CESSE Seminar airfare 

450 Charleston airfare 

450 February E.C. meeting (budget review) 




$ 44,409 


$ (44,409) 

44 - Finance Accounting Operations Detail


Preliminary Budget 

FYE 6/30/13 




Account 





6030 JAM 










6100 Seminars 



$ 

- 


8830 Awards 






8843 Depreciation - Computers 5,676 2,947 5,500 


700 1,500 ADAGIO License 

650 650 Firewall 

1,000 - CA Computer Systems 

200 200 Go To Meeting 4 x $50 

480 480 Spam Soap 

- - Anti-Virus Server Software 

100 100 Symantec Anti-Virus Desktop 

280 280 Email License Fee 

60 60 Paper Submission SSL 

240 240 Paper Submission Site 








45 - IT Operations Detail


Preliminary Budget 

FYE 6/30/13 




Account 


8863 Lodging Charged to conferences 





8868 Meals 222 Charged to conferences 

8870 Miscellaneous 2,167 - - 

- - Microsoft 7 Licenses $8 x 15 

- - Upgrade ACT software / auto. Backup 

- - Microsoft Office 2007 $20 x 15 

- - Windows 2003 Upgrade Server 3 x $160 

- - Windows Exchange Server 2007 1 x $280 

- - 2 New Servers x $2000 s/b Capitalized 

8882 Office Supplies 2,010 1,000 2,000 Toner, Software (under $200) 

8884 Outside Labor 17,073 17,600 56,600 

500 500 Approved Assoc. Technical support 

1,500 500 CA Computer Systems 

- 40,000 New website design 

15,000 15,000 Molly Duggan - Web Maintenance & New Pages 

200 200 Domain name registration 

400 400 GoDaddy hosting 


8890 Printing 





8906 Travel 8 Charged to conferences 


$ 67,610 


$ (67,610) 

45 - IT Operations Detail



FYE 6/30/13 


Audited Approved Sub-total Approved Sub-total COMMENTS 


Account 





6030 JAM 










6100 Seminars 



$ 

- 

8825 Advertising 25 

8830 Awards 200 200 SAMPE service awards 2 x $100 

8833 Bank Charges 383 320 700 American Express Card Fee 






8844 Dues & Subscriptions 1,594 2,263 295 2,059 295 ASAE Dues 

265 265 ASAE/CESSE dues - MK 

375 375 MPI membership - RL 

175 285 CalSAE Dues (GB & MT) 

75 110 CESSE Dues - (GB & MK) 

95 - CalSAE Dues - Michelle 

350 375 Red Carpet dues - Gregg 

150 235 USAE News subscription 

483 119 Wall Street Journal subscription 

8846 Education / Seminar 3,992 5,395 5,895 

3,250 3,250 SAMPE staff cont. ed. 

795 795 ASAE Registration 

1,000 1,500 CESSE CEO Registration (2 pp) 

350 350 CESSE Mid-Year 

46 - Business Operations Detail



FYE 6/30/13 


Audited Approved Sub-total Approved Sub-total COMMENTS 


Account 




8854 Freight 3,301 650 4,000 Federal Express, etc 




8863 Lodging 12,538 16,000 20,000 Executive Director Travel 

8864 Legal Fees 12,581 13,000 14,000 Dykema Gossett/Sheldon Mak 




8868 Meals 5,933 6,500 7,000 

8870 Miscellaneous 11,325 3,000 1,700 Possible Staff bonuses 

8882 Office Supplies 4,320 4,800 4,000 5,200 General office supplies 

800 Copier Allocation 

8884 Outside Labor 10 1,050 1,050 

- R-Tech Consultants (403.B)-moved to dept 59 

1,050 1,050 Temp Help ($150/day x 7 days) 

8886 Postage 385 300 500 

8890 Printing (389) 400 - 

8891 Receptions and Banq. - - JISSE's President Reception (see dept #35) 





8904 Telephone 2,236 2,000 3,500 Executive Dir Mobile / Blackberry 

8906 Travel 32,747 21,480 40,540 

21,000 40,000 Executive Director Travel 

480 540 Robert's mileage ($45 x 12 mos) 


8910 Equipment Rental - - - Neopost Eq. Rental $227/mo 


$ 106,344 


$ (106,344) 

46 - Business Operations Detail



FYE 6/30/13 




Account 





6030 JAM 










6100 Bangkok Conference 



$ 

- 


8830 Awards 







8844 Dues & Subscriptions - - Aviation Week - no longer subscribing 




8854 Freight 133 175 150 




8863 Lodging 2,442 3,300 3,300 If SAMPE Asia, monies will be budgeted there (no Asia 2013) 




8867 Repairs & Maint - Equip. 75 75 Computer maintenance 

8868 Meals 851 1,200 1,000 

47 - Technical Director Detail



FYE 6/30/13 




Account 




8884 Outside Labor 55,620 55,620 59,006 Based on 3% increase from current $57,288 

8886 Postage 607 500 550 

8890 Printing 39 100 100 






8904 Telephone 3,649 3,000 3,000 

8906 Travel 4,509 4,000 4,000 If SAMPE Asia, monies will be budgeted there (no Asia 2013) 





47 - Technical Director Detail



FYE 6/30/13 




Account 


6010 Membership Dues 30,733 26,630 9,972 27,500 8,800 New members: 800 x $11 

15,686 18,700 Renewing members: 1,700 x $11 

972 - International members (except Japan & Europe):108 x $9 

(Inc. 76 from Dept 1 + 32 from China) 



6050 Other Income - All Others 51,911 58,500 54,000 Corp. Sponsors: $60,000 x 90% ( Dept 1 has 10% admin fee) 










$ 81,500 


8830 Awards 12,678 18,826 15,080 

7,000 7,000 Student Chapter Funding 

2,040 2,040 Faculty Advisor Comp. - Membership Waiver 20 @ $102 

3,366 2,040 Professional Upgrades - NA Students 20 @ $102 

440 - Professional Upgrades - European Students 4 @ $110 

330 - Professional Upgrades - Japanese Students 3 @ $110 

150 - Professional Upgrades - Chinese Students 15 @ $10 

4,000 4,000 K-12 Teacher Awards (Substitutes, travel, registration) 

1,500 - Add'l Cash Awards 










8850 Decorator Costs 1,590 2,300 - 2,300 - Bridge & Wing Bldg. (Carpet, signs, electrical) 

1,200 1,200 Signs for Bridge/Wing 

750 750 Corporate Partner Sign Boards 

- - Fork Lift 

350 350 Bulletin Boards / Tack Boards 

8854 Freight 

50 - International Student Activities Detail



FYE 6/30/13 




Account 





8863 Lodging 11,718 25,245 23,299 

10,125 11,130 University Research Program (Saliba) 15 rm x 5 nts x $148.40 

8,100 4,452 SAMPE Student Leader ( 5 rooms for up to 10 students) 6 rm x $148.40 

1,620 1,781 2 Int'l Students (Japan & Europe) at SAMPE 2013 L.B. (Johnson) 2rms x 6 nts x 148.40 

5,400 5,936 Student Volunteers 8 rms x 5 nts x $148.40 





8868 Meals 4,995 7,130 7,190 

780 840 Student Leadership Orientation Dinner (Johnson) 10 stu 4 faculty 14 x $60 

1,350 1,350 Awards Brkt. University Research (45 pp x $30) 

5,000 5,000 Student Networking at SAMPE 2013 

8870 Miscellaneous 2,000 Misc Material Supplies / Special education forums 

8882 Office Supplies 319 200 250 Bridge/Wing On-Site Supplies 



8890 Printing 


8893 Scholarships - All 5,800 8,000 8,000 

8894 Int'l Ed. Fund - Undergrad - - Abaris Scholarship 3 Student Stipend x $800 

8,000 8,000 University Research Program (Saliba), awarded @ SAMPE 2013 L.B. 

8896 Staff Salaries 

8898 Staff Payroll Taxes 



8906 Travel 10,878 18,500 41,720 

7,500 9,000 University Research Program (Saliba) 18 x $500 

5,000 5,000 SAMPE Student Leader Award 10 pp x 500 

3,000 3,000 University Research Program, 1student each to Europe & Japan/China, $1,500 x 2pp 

1,000 2,220 Bridge/Wing Competition (3pp 5 nights @ $148) 

2,000 22,500 Faculty Advisors 15pp @ $1,500 ea. 


8910 Equipment Rental University Research A/V - Picked up by Conference 


$ 97,839 


$ (16,339) 

50 - International Student Activities Detail



FYE 6/30/13 




Account 





6030 JAM 




6050 Other Income - Rent 126,910 122,283 17,088 

112,983 - CDC contract: 4mo @ $9,436 / 8mo @ $9,719 (state to terminate lease 6/30/12) 

9,300 17,088 Continental Business Services: 12 mo @ $1,424 









$ 17,088 


8830 Awards 



8838 Commissions/Bonus 837 

8840 Depreciation - Equipment 4,236 5,000 20,696 7,696 

13,000 Office Furniture (7 year life) 

8842 Depr. - Bldg & Improvements 62,581 62,735 37,852 73,647 37,852 Building Depreciation 

24,883 32,195 Building Improvements Depreciation 

3,600 New Carpet (5 year life) 

8843 Depreciation - Computers Combined with office equipment 





8854 Freight 

8858 Insurance - P&C 9,232 9,698 3,487 8,734 3,121 Real property (includes 3% inflation) 

6,212 5,614 Earthquake (includes 3% inflation) 


8862 Interest Expense 33,835 31,932 26,752 Mortgage interest @ 6.610% 360 day basis 

8863 Lodging 



8866 Repairs & Maint - Bldg. 29,225 18,904 4,704 42,604 4,704 Stanley Security 

7,500 7,250 Plumbing repair; Water sprinkler repair, maint., & inspection. 

1,200 900 Pest control-Terminix 

2,250 2,500 Golden Gardening 

1,500 500 Carpet cleaning 

1,750 1,750 Window cleaning 

25,000 CDC suite tenant improvements 

63 - Park View Building Detail



FYE 6/30/13 




Account 


8867 Repairs & Maint - Equip. 4,309 1,000 1,000 5,302 1,000 Qtrly maintenance (HVAC units) 

4,302 Pitney Bowes 

8868 Meals 


8882 Office Supplies 0 500 500 Cleaning supplies 

8884 Outside Labor 985 - 1,000 Janitorial (fill-in for Martin) 



8890 Printing 





8900 Property Taxes 29,411 29,663 29,975 Actual plus 1% 


8906 Travel 

8908 Utilities 37,142 36,420 29,400 38,256 30,469 So. Calif. Edison 

7,020 7,787 Valencia water, arrowh'd, Covi.disposal & Ca. Gas 


$ 247,966 


$ (230,878) 

63 - Park View Building Detail



FYE 6/30/13 

67 - SAMPE 2013 - Long Beach 

SAMPE 2011 - Long Beach (ISSE 56) SAMPE 2012 - Baltimore (ISSE 57) SAMPE 2013 - Long Beach (ISSE 58) SAMPE 2013 - Long Beach 

Revenues: Actual Price Audited Attendees Price Approved Attendees Price Total Comments 

Attendees Total Target No. Budget Target No. Budget 



50 $ 709 $ 35,450 

45 $ 709 $ 31,905 


50 $ 814 $ 40,700 

52 $ 814 $ 42,328 


6380A Premium Registration-Member 20 $ 925 $ 18,500 

- $ - $ - 

21 $ 999 $ 20,979 

6381A Premium Registration-Non-Member 57 $ 1,025 $ 58,425 

- $ - $ - 

58 $ 1,107 $ 64,206 


40 $ 761 $ 30,440 

31 $ 761 $ 23,591 


70 $ 866 $ 60,620 

90 $ 866 $ 77,940 

6403 Presenter/Sess Chair/Moderator Member 43 $ 470 $ 20,210 

60 $ 494 $ 29,640 

43 $ 494 $ 21,242 

6404 Presenter/Sess Chair/Moderator Non-Member 108 $ 572 $ 61,776 

84 $ 562 $ 47,208 108 $ 562 $ 60,696 

6406 Sess. Chair/Moderator Non-Memb. $ - $ - 

$ - $ - 

6430 Full Package Member $ - $ - 

$ - $ - 

6431 Full Package Non-Member $ - $ - 

$ - $ - 

6432 Sess. Chair/Moderator Member $ - $ - 

$ - $ - 

6433 Sess. Chair/Moderator Non-Member $ - $ - 

$ - $ - 

Subtotal Pre- full registration 443 $ 323,936 354 $ 244,058 448 $ 342,887 


6407 Member 3 $ 375 $ 1,125 

10 394 

6408 Non Member 24 $ 475 $ 11,400 

18 499 

6384 Member $ - $ - 

- 

6385 Non Member $ - $ - 

- 

$ $ 3,940 

4 $ 394 $ 1,576 

$ $ 8,982 

25 $ 499 $ 12,475 

$ $ - 

$ - $ - 

$ $ - 

$ - $ - 

6405 Presenter/Sess Chair/Moderator Member 3 $ 245 $ 735 

6 $ 256 $ 1,537 

3 $ 256 $ 768 


24 $ 324 $ 7,784 

19 $ 324 $ 6,156 

Student 26 $ 110 $ 2,860 

6409 Member 52 $ 150 $ 7,800 

40 $ 110 $ 4,400 

26 $ 110 $ 2,860 

6410 Non Member 37 $ 150 $ 5,550 

52 $ 150 $ 7,800 

6423 Ed Wells - Full Registrations MBR 

6424 Ed Wells - Full Registrations NON-MBR 

6425 Ed Wells-One Day Registration Mbr 

6426 Ed Wells-One Day Registration Non-Mbr 

6485 Ed Wells - Tutorial 

Total Pre- Registrations 570 $ 354,449 489 $ 276,251 577 $ 374,522 



38 $ 856 $ 32,528 

47 $ 856 $ 40,232 


48 $ 961 $ 46,128 135 $ 961 $ 129,735 

6432 Presenter/Sess Chair/Moderator Member 37 $ 525 $ 19,425 

8 $ 556 $ 4,451 

37 $ 556 $ 20,572 


6 $ 625 $ 3,748 

13 $ 625 $ 8,125 


6384 Member 12 $ 425 $ 5,100 

10 $ 446 $ 4,460 

12 $ 446 $ 5,352 

6385 Non Member 6 $ 525 $ 3,150 

18 $ 551 $ 9,918 

6 $ 551 $ 3,306 

6405 Presenter/Sess Chair/Moderator Member $ - 

7 $ 290 $ 2,029 

4 $ 290 $ 1,160 

6406 Presenter/Sess Chair/Moderator Non-Member $ - 

5 $ 358 $ 1,791 

5 $ 358 $ 1,790 

Student 

6409B Member $ 150 $ - 

15 $ 150 $ 2,250 

2 $ 150 $ 300 

6410B Non Member 21 $ 190 $ 3,990 

5 $ 190 $ 950 

21 $ 190 $ 3,990 

$ (3,750) 

Total On-Site Registrations 271 $ 197,897 160 $ 108,253 282 $ 214,562 

Total Registration 841 $ 552,346 649 $ 384,504 859 $ 589,084 

Tutorials 

6450 Full Reg Package 147 $ 175 $ 25,725 150 $ 175 $ 26,250 150 $ 175 $ 26,250 

67 - SAMPE 2013



FYE 6/30/13 





6470 Student 22 $ 75 $ 1,650 

10 $ 75 $ 750 

20 $ 75 $ 1,500 

6480 Others 43 $ 225 $ 10,125 

50 $ 225 $ 11,250 

45 $ 225 $ 10,125 

Subtotal Tutorials 212 $ 37,500 210 $ 38,250 215 $ 37,875 

6020 Books / CD's $ 2,410 

$ 1,800 

$ 2,000 CD's 20 x $100 

Closed Papers $ 920 

$ 350 

$ 750 Closed Papers Sales 15 x $50 

6050 Other Income - Exhibit Revenue goes to Dept. 13 

6050 Other Income Sponsorship Ads for Conference Program (Goes to #13) 

6050 Other Income - luncheon & misc. $ 14,208 

Banquet Tickets 50 x $85 - Revenue Neutral 

Luncheon Tickets 50 x $50 - Revenue Neutral 

Total Revenues $ 607,384 

$ 424,904 

$ 629,709 

Expenses: 

8825 Advertising $ 1,120 

$ - 

$ 2,000 

8830 Awards $ 750 

$ 1,100 

$ 1,350 

$ 350 

$ 350 

VIP Gifts 

$ 750 

$ 1,000 

Cash Award (Outstanding Paper) 

$ - 

$ - 

Speaker Gifts (moved to Dept. 62) 

8833 Bank Charges $ 24,018 

$ 16,996 

$ 25,188 Credit cards discount (4% of total revenue) 

8835 Books / CDs $ 10,000 

$ 10,250 

$ 10,250 CD of conference proceedings 250 papers - 800 copies 

8838 Commission/Bonus 

8849 Rental of Facilities $ 23,679 

$ 12,069 

$ 36,852 Conv. Ctr. Halls A&B $82,590, Hall C $40,250 = $122,840 x 30% 

8850 Decorator $ 15,093 

$ 13,500 

$ 18,900 Total $63,000 x 30% 

8854 Freight/Shipping $ 1,017 

$ 1,200 

$ 1,300 

$ 300 

$ 400 

Ship CD's to Conference 

$ 900 

$ 900 

Shipping Final Program to Event 

$ - 

Freight from SAMPE & return (included in decorator cost) 

8858 Insurance $ 1,653 

$ 1,500 

$ 1,750 Liability insurance allocation 

8863 Lodging $ 1,978 

$ 1,760 

$ 3,840 

$ - 

$ - 

Co-General Chairs 2 x 4 nts x $240 at Hyatt - 2 Rooms Comp. 

$ 880 

$ 960 

Co-Technical Chairs 1 x 4 nts x $240 at Hyatt - 1 Room Comp. 

$ - 

$ - 

3 Staff (MT,PH,RL) 7 nights x $0 @ Hyatt, comp per contract 

$ 880 

$ 2,880 

3 Staff (JH,MD,LV) 4 nights x $240 @ Hyatt 

8865 Mail Service $ 5,569 

$ 3,250 

$ 4,000 

$ 2,500 

$ 2,500 

Preliminary Program 

$ 

$ - 

Special Track Brochure 

$ 750 

$ 750 

Postcard #1 

$ $ 750 

Postcard #2 (electronic) 

8868 Meals (Luncheon, Banquets) $ 21,995 

$ 18,648 

$ 20,373 

$ 500 

$ 1,500 

Water - Bubblers 

$ 863 

$ 863 

Session Chair Orientation 25 pp x 3 days x $11.50 

$ 1,360 

$ 1,000 

Volunteer / Committee room Coffee/Soft Drinks 

$ 1,925 

$ 2,310 

6 staff per diem(PH,MT,JH,MD,RL,LV) 7 days @ $55 

$ 14,000 

$ 14,700 

Awards Luncheon (tax & service included) 350 x $42 

Moved reception to # 8891 consistent with dept 13 

8870 Miscellaneous $ 86,129 

$ 65,326 

$ 81,547 

323 $ 39,406 

511 $ 52,122 

Membership allocation @ $102 x 511 New Members 

$ 1,170 

$ 1,800 

Committee Exp. ($90/call 20 calls) 

$ 24,750 

$ 27,625 

Fellow Banquet allocation - dinner. 1 drink $85 x 325 

8882 Office Supplies $ 5,791 

$ 4,800 

$ 7,700 

$ 1,000 

$ 150 

Copier allocation 

$ 1,800 

$ 3,150 

Tote bags 3500 x $3 = $10,500 x 30% 

$ 1,350 

$ 3,750 

Lanyards 5000 x $2.50 = $12,500 x 30% 

67 - SAMPE 2013 

- 

-



FYE 6/30/13 





$ 650 

$ 650 

All other supplies, i.e ribbons 

8884 Outside Labor - All others $ 21,943 

$ 26,890 

$ 33,280 

$ 3,000 

$ 3,900 

Reg. Temp. $13,000 x 30% 

$ 6,000 

$ 6,600 

Reg.Service=$22,000x30%(inc. fee, hotel, air, phone, freight, supp) 

$ 4,500 

Ancillary Convention Center charges $15,000 x 30% 

$ 3,000 

Conven.Security = $10,000 x 30% 

$ 750 

Electrical $2500 x 30% 

EMT $2,500 x 30% 

$ 540 

$ 720 

Photographer = 4 days x $600 = $2,400 x 30% 

$ 6,400 

$ 6,400 


$ 4,000 

$ 4,000 

Tutorial Airfare 8 x $500 

$ 1,760 

$ 1,720 

Tutorial Hotel 8 x $220 

$ 440 

$ 440 

Tutorial Per Diem 8 X $55 

$ 1,000 

$ 1,000 

Volunteer Expenses -- parking and transportation 

$ 4,000 

Mobile phone app ($5,000 x 70%) + Conf prog module $2,500 

8886 Postage $ 17,634 

$ 17,700 

$ 21,500 

$ 3,000 

$ 3,000 

International Postage for Preliminary Program 

$ 8,500 

$ 8,600 


$ - 

$ - 

Special Track Brochure (15,000) 

$ 5,700 

$ 5,700 

Postcard #1 - Larger format 

$ - 

$ 3,700 

Postcard #2 - (electronic) 

$ 500 

$ 500 

Postage allocation 

8890 Printing $ 12,516 

$ 15,100 

$ 18,650 

Preliminary & final program $ 8,000 

$ 8,400 

Preliminary Program (30,000) 

$ - 

$ - 

Special Track Brochure (15,000) 

$ 2,500 

$ 2,625 

Postcard #1 - Larger format (15,000) 

$ $ 1,050 

Postcard #2 - Electronic 

$ $ 525 

SAMPE Tech Tote Bag Insert 

$ 3,000 

$ 3,150 

On-site Final Program 30% of $10,500 

All others $ 400 

$ 400 

Addl Purchases & On-Site Form 

$ 1,200 

$ 2,500 

Signage 

8891 Receptions / Banquets $ 9,373 

$ 7,500 

$ 8,100 

$ 7,500 

$ 8,100 

Welcome Reception $27,000 x 30% (moved from # 8868) 

8896 Staff Salaries & Burden $ 72,855 

$ 73,250 

$ 83,750 3% increase plus new staff (includes taxes and benefits @ 25%) 

8904 Telephone / Fax $ 2,760 

$ 1,400 

$ 6,148 

$ - 

$ 3,000 

General Telephone/Fax Charges 

$ 1,400 

$ 3,148 

Internet for ITAR at Convention Center 

8906 Travel $ 197 

$ 3,200 

$ 1,170 

$ 2,250 

$ - 

Airfare for 5 Staff (MT, PH, MD, JH, RL, LV) no airfare for LB 

$ 950 

$ 1,170 

SAMPE - mileage ($55x6 pp)and parking ($20x7 days x 6 pp) 

8910 Equipment Rental (A-V) $ 20,808 

$ 22,000 

$ 27,000 Audio-visual 

8920 Sponsoring Committee Proceeds $ 52,170 

$ 32,240 

$ 55,344 Lesser of 30% or $55,344 

Total Expenses $ 409,047 

$ 349,678 

$ 469,992 

Net Income $ 198,336 

$ 75,226 

$ 159,717 

Sponsoring Chapter share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30% . . . . . . . . . . . $ 52,170 21% $ 32,240 30% $ 55,344 

SAMPE share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 198,336 

$ 75,226 

$ 159,717 

Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 250,506 

$ 107,466 

$ 215,061 

67 - SAMPE 2013 

- 

-



FYE 6/30/13 




Account 





6030 JAM 










6100 Registration Income 109,995 103,940 103,940 

14,985 14,985 Members $999 # 11 x 15pp 

14,985 14,985 Members $999 # 12 x 15pp 

14,985 14,985 Members $999 # 13 x 15pp 

14,985 14,985 Members $999 # 14 x 15pp 

11,000 11,000 Non-Members $1,100 # 11 x 10pp 






$ 103,940 

8825 Advertising 900 - - In-house email marketing 

8830 Awards 

8833 Bank Charges 2,919 4,158 4,158 4% of revenue 

8835 Books / CD-Roms 125 125 $1.25 x 100 pp 

8838 Commissions/Bonus - - 


8842 Depr. - Bldg & Improvements 





1,000 1,000 # 11 Meeting Room 

1,000 1,000 # 12 Meeting Room 

1,000 1,000 # 13 Meeting Room 

1,000 1,000 # 14 Meeting Room 






8863 Lodging 3,268 1,800 2,100 

450 525 # 11 - Instructor 3 nights x $175 








8868 Meals 13,398 13,200 15,800 

3,100 3,750 # 11 - Breakfast and lunch $75.00 x 2 days x 25 pp 




75 - Workshops Detail



FYE 6/30/13 




Account 


200 200 # 11 - Instructor Per Diem $50 x 4 days 




8870 Miscellaneous 9,116 4,080 4,080 Membership Allocations 

1,020 1,020 # 11 - $102 x 10 Nonmembers 

1,020 1,020 # 12 - $102 x 10 Nonmembers 

1,020 1,020 # 13 - $102 x 10 Nonmembers 

1,020 1,020 # 14 - $102 x 10 Nonmembers 


50 50 # 11 - Notepads and Pens 




8884 Outside Labor 20,000 16,000 16,000 

4,000 4,000 Speaker Fee - # 11 

4,000 4,000 Speaker Fee - # 12 

4,000 4,000 Speaker Fee - # 13 

4,000 4,000 Speaker Fee - # 14 


8886 Postage 

8890 Printing 







8906 Travel 3,475 3,000 3,000 

400 400 # 11 Airfare 

50 50 # 11 Taxi 

400 400 # 12 Airfare 

50 50 # 12 Taxi 

400 400 # 13 Airfare 

50 50 # 13 Taxi 

400 400 # 14 Airfare 

50 50 # 14 Taxi 

1,200 1,200 Staff Travel $300 per event 



900 700 # 11 Screen, LCD support, flip chart, labor 





$ 52,263 


$ 51,677 

75 - Workshops Detail



FYE 6/30/13 

76 - WEBCASTS 



Account 





6030 JAM 










6100 Registration Income 8,250 - 

2,750 Webcast #1 25 x $110 

2,750 Webcast #2 25 x $110 

2,750 Webcast #3 25 x $110 

- Webcast #4 25 x $110 


Total Gross Income $ - $ 8,250 

$ 

- 

8825 Advertising - - Use in-house e-mail marketing 

8830 Awards 150 Speaker gifts 3 x $50 

8833 Bank Charges 330 - 4% of revenue 




8842 Depr. - Bldg & Improvements 


8844 Dues & Subscriptions 10,404 9,800 Webex $817x12 months 




8854 Freight 




8863 Lodging 





76 - Webcasts



FYE 6/30/13 

76 - WEBCASTS 



Account 


8868 Meals 70 


76 - Webcasts



FYE 6/30/13 

76 - WEBCASTS 



Account 



8884 Outside Labor 2,000 1,500 - 

500 Instructor Fee #1 Up to 50 Viewers 



Instructor Fee #4 Up to 50 Viewers 


8886 Postage 

8890 Printing 







8906 Travel 




$ 

- 


$ 

- 

76 - Webcasts

Summary SAMPE ASIA 


Total No. of Paid Attendees 


6380 Full Package Member 

No Approved No 

Conference 2012 Budget Conference Comments 

2011 Attendees 2012 2013 US$ 1 = 3.06 Malaysia Ringgits 

6381 Full Package Non Member 


6401 Full Package Member 31 18,445 $595 

6402 Full Package Non Member $595 

6403 Presenter Member 

6404 Presenter Non Member 

6405 Session/Chair Member 

6406 Session/Chair Non Member 


6386 Member $200 

6387 Non Member $300 

Malaysian Resident 

6388 Member 11 1,925 Malaysian Resident Price $175 

6389 Non Member Malaysian Resident Price $175 

Pre- Registrations Total - 42 20,370 - 


6430 Full Package Member 10 5,950 $595 

6431 Full Package Non Member $595 

6432 Presenter Member 35% Discount 

6433 Presenter Non Member 

6434 Session/Chair Member 

6435 Session/Chair Non Member 


6436 Member $300 

6437 Non Member $400 

Malaysian Resident 

6438 Member 35 7,000 Malaysian Resident Price $200 

6439 Non Member Malaysian Resident Price $200 

On-Site Registrations Total - 45 12,950 - 

Tutorials 

6450 Full Reg Package 

6470 Student 

Total Registration - 87 33,320 - 

78 - SAMPE Asia



6480 Others 


Subtotal Tutorials 




CD's for Speakers 

6050 Other Income - Exhibit 21 50,400 $2,400 booth costs (19 Exh. In KL) 

10 24,000 Jonathan Kan 10 booths @ $2,400 

EP 15 booths 

6050 Other Income Sponsorship 

Subtotal Other Income (inc. Tut.) 

Total Revenues $ - 

$ 107,720 $ 

- 

Expenses: 

8825 Advertising Print and online 

8830 Awards 

8833 Bank Charges 4,309 4 % of income 

8835 Books / CDs Proceedings CD (Prepare in-house) 

8838 Commission/Bonus 6,000 25% of exhibit sales and net sponsorship 

8849 Rental of Facilities 36,220 

Office space 10% GST + 5% city + 5% govt tax 

Ballroom for exhibits (1 day set; 2 days show) 24 hr hold 

Meeting room (0 dates set + 2 days) 24 hr hold 

Security and Hall Cleaning 

20% Miscellaneous Hall Charges 

8850 Decorator 3,000 

$90.00/booth x 30 minimum 

Conference Backdrop, Labor, Signs 

8854 Freight/Shipping 2,500 

Shipping preliminary programs to International Countries' 

Freight from office & return 

8858 Insurance 500 Liability insurance allocation 

8863 Lodging 3,200 

Key Speakers 2 rooms x 4 nts x $160++ 

Co-Technical Chairs 

2 Staff x 6 nts x $160++ 

8865 Mail Service 

Exhibitor Brochure 


Postcard #1 

Postcard #2 

8868 Meals (Luncheon, Banquets) 31,060 

Full Day Package $62.12++ x 2 days x 250 pp 

2 coffee breaks included in full day price 

Luncheon included in full day price 







8884 Outside Labor - 



8891 Receptions / Banquets 



Welcome reception $70++ x 100 pp 

Staff meals non-conference days $175 x 2 x 4 

Membership allocation 

Tote bags 5.00 x 150 

Lanyards, Badges ($3.00 x 150) 

Exhibit Supplies for Jonathan Kan 

Temps 

Outside Exhibit Sales 30% Commission 


Tutorial Airfare 

Tutorial Hotel 

Tutorial Per Diem 



Postcard #1 

Postcard #2 


Prelim. Programs 

Postcard #1 

Postcard #2 

Final Program 

Forms & conference signs 

8896 IBO Salaries & Burden 1,500 

8904 Telephone / Fax 281 Conference calls 

8906 Travel 4,000 

8910 Equipment Rental (A-V) 900 

Welcome reception is in Meals #8868 

Dinner 200 pp x $82 + 7% VAT 

Airfare 2 staff x $2000, RL & SB 

Mileage & parking 2 staff ($25 + $50 x 2) 

Lapel Mic., seamless switcher & interface 

Total Expenses $ - 

$ 107,720 $ 

- 

Net Income $ - 

$ - $ 

-

SAMPE 2013 Preliminary Budget for BoD Review

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