Case Study - Saperion AG

More documents

Recommendations

Info

“All of our expectations associated with this project have been fulfilled, particularly the archiving of the documents without restricting use and delivery of the best possible service for readers who need access to these valuable materials.” Irina Skorikowa Consultant Information and Library Department Russian Ministry of Finance Objectives The Ministry of Finance desired a convenient system for archiving its most valuable works in electronic form. Implementation partner ProSoft-PC (ELAR Corporation) was contracted to digitize these works and then establish an electronic database using the SAPERION document management system. Strategy The ministry required a reliable and straightforward way to electronically archive its collection of valuable works and make them permanently accessible to visitors. In collaboration with SAPERION, implementation partner ProSoft-PC scanned and digitized documents and integrated them into an electronic library system in PDF format, thereby facilitating operational access. SAPERION also makes it easier for visitors and employees to find and simultaneously use archived documents. Implementation As the system was launched, book search profiles were configured with keywords such as author, title, and year of publication. To simplify searching, directories were created to enable selection from a complete list of authors or book titles.
<strong>Case</strong> <strong>Study</strong> In the next step, ELAR scanned and digitized valuable books directly in the library. The books were converted to electronic form using ELAR’s “Planscan” professional color scanners of the C and A2Z series. This effort resulted in more than 215,000 images in PDF format as well as a register directory. These resources were loaded into the SAPERION document management system. The automated ELAR HCM 7000 library for optical data carriers facilitates long-term storage and was used to store the material. SAPERION also makes it easier for visitors and employees to find and simultaneously use archived documents. At the same time, a module for ongoing digital conversion of new material was installed. This module contains a professional scanner and a conversion system for digitizing books and placing them into the electronic library system. THE CHALLENGE THE SOLUTION THE BENEFITS + + Preserve the unique and valuable library collection of the Ministry of Finance + + Implement a straightforward and secure electronic library system + + Long-term archiving of electronic data and straightforward access for users + + Archiving of the unique, historical library collection + + Implementation of the SAPERION document management system + + Historical and valuable documents are preserved for future generations + + Original documents are protected + + Functional and rapid access to electronic documents via a variety of search options + + Multiple users can access the same document simultaneously The first result of the project was an accessible electronic stock with 750 rare and valuable books. By year 2008, an additional 2,000 books had been archived electronically. Work areas in the reading room were equipped with computers with the library program. Employees of the library and the Ministry of Finance can also access the books in the electronic collection through their computers. All of the literature in the electronic library system is stored in PDF documents. This gives library visitors the ability to quickly and easily copy or print fragments of the electronic books.
Page 1: Case Study AT A GLANCE Industry: Pu

Case Study - Saperion AG

Create successful ePaper yourself

Delete template?

Save as template?