Special Olympics New Zealand National Summer Games 2013 ...

Special Olympics New Zealand
National Summer Games 2013
Position Description
Position:
Location:
Responsible to:
Role Capacity:
Games Services Manager – Fixed Term
Based at Sport Otago, 40 Logan Park Drive, Dunedin
Games Director, for all National Summer Games project related
matters and delivery against contract Key Performance Indicators.
Part-time (20 hours per week) from commencement of employment to
31 May 2013; full-time (40 hours per week) from 1 June to 13
December 2013.
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BACKGROUND
Sport Otago
Sport Otago has contracted to Special Olympics New Zealand to provide management of the National
Summer Games (NSG) 2013 to be held in Dunedin from 26 November to 1 December 2013.
Sport Otago is one of the highest performing Regional Sports Trusts in New Zealand. Its aim is to
increase the number of people living active healthy lives and assist the development of regional sport.
Special Olympics New Zealand
The ultimate goal of the Special Olympics movement is to help its people with intellectual disability
participate as productive and respected members of society by offering them a fair opportunity to
develop and demonstrate their skills and talent through sports training and competition and by
increasing the public’s awareness of their capabilities and needs. Special Olympics is a registered
charitable trust established in 1985.
In 2013, Special Olympics:
• Employs 16 people who support over 6200+ athletes and 3200+ volunteers across New Zealand
in our schools and clubs programmes.
• Supports 44 Special Olympics clubs throughout New Zealand.
• Provides year-round training and competition in 13 sports disciplines including managing over 200
sports events per annum.
Mission
Vision
To provide quality year-round training and competition in a variety of sports for all children and
adults with an intellectual disability, giving them opportunities to develop physical fitness,
demonstrate courage, and participate in sharing life skills and friendships with their families,
other athletes, and the community.
To inspire and empower communities to support athletes with intellectual disabilities to
participate in quality sports programmes that brings about positive life-changing experiences.

POSITION PURPOSE
As an employee of Sport Otago; to deliver the Special Olympics National Summer Games 2013.
The Games Services Manager has the responsibility for the entire infrastructure that supports the
Games under the following headings; Administration, Registrations, Merchandising and Information
Technology/Telecommunications.
The Games Services Manager is a key member of the Games Organising Committee (GOC) and will
also participate in Subcommittees as required.
KEY ACCOUNTABILITIES
The NSG Handbook 2013 provides information on all major aspects of the NSG and outlines the roles
and responsibilities of the GOC in delivery of the NSG. The Handbook is to be used in conjunction with
the Special Olympics General and Summer Sports Rules.
1. Strategic Relationships
• Establish and maintain positive partnerships with business, professionals, Special
Olympics, volunteers, and athletes.
2. Human Resource Management
• As directed, effectively manage paid and voluntary staff within the Games Subcommittees
in accordance with Sport Otago Human Resource (HR) policies and procedures and under
the guidance of the Games Director.
• Manage any volunteers and contractors aligned to the event management process in an
effective and efficient manner. This includes adhering to any relevant HR requirements as
applicable.
3. Operational Excellence
• In all respects represent the interests of Sport Otago, Special Olympics New Zealand, and
the NSG in a professional manner, enhancing Special Olympics New Zealand’s reputation.
4. Strategy and Planning
• Provide a clear sense of mission and direction to staff and volunteers within the Games
Subcommittees.
• In conjunction with the Games Director develop a robust event management plan and
ensure effective implementation of the plan through agreed milestones and timelines.
• Ensure that relevant parts of the Handbook are made available to all appropriate personnel,
officials, committees of the GOC, and to all clubs and Special Olympics volunteers to
enable major aspects of the NSG to be delivered successfully.
5. Funding and Financial Management
• Take responsibility of expenditure delegated by Games Director and Sport Otago.
6. Marketing and Communication
• Enhance the profile of Special Olympics New Zealand and the NSG internally and externally
through successful event management by ensuring effective working relationships with key
stakeholder groups including media, sponsors, community members and public officials,
staff volunteers, and coaches.
• Ensure that any website material relating to the NSG is developed, implemented, and
updated in a timely manner using best practice modelling in tandem with Special Olympics
New Zealand Marketing and Communications Coordinator.

7. Administration
• Ensure regular reporting as required by the Games Director.
• Ensure that general office administration systems and processes for successful event
management are developed and implemented effectively.
AUTHORITIES
Make decisions within the authority delegated by the Games Director.
PERSON SPECIFICATION
The following knowledge, experience, skills, and personal attributes are sought for this position:
• Proven event/project management experience preferably with major events and/or sports
related events.
• Proven record of people management, leadership, and motivating others.
• Ability to work flexible hours.
• Experience maintaining positive and productive working relationships.
• A good knowledge of general business and procedures.
• Sound business administration experience including data entry and customer services;
excellent computer literacy (including Microsoft Office suite, databases, internet), and business
systems experience.
• Experience working with children and/or adults with intellectual disability as well as with people
working in voluntary organisations.
• A strategic thinker with strategic planning experience.
• Ability to be innovative within core business delivery.
• Exceptional communication, presentation, and inter-personal skills.
• Excellent time management and organisational ability.
• Experience and a working knowledge of assessment and review processes.
• A skilled negotiator and problem solver.
• Current Clean Full Drivers Licence.
• Ability to work autonomously and as part of a team.
• A sense of humour.
QUALIFICATIONS
A relevant tertiary qualification or degree in sports administration, business management, event
management or equivalent New Zealand recognised qualification.
This Position Description was last reviewed in January 2013.