Faculty & Advisors Guide - Slippery Rock University

Faculty & Advisors Self-Service Banner Guide
Division of Enrollment Services 4/5/12

Table of Contents
Welcome to MySRU 3-4
Home Tab 5
Faculty Self-Service Tab 6
Self-Service Banner Channel 7
Faculty & Advisors Main Menu 8
Student Information Menu 9-10
Student Information Quick Reference 11
Student Information Menu:
Term Selection 12
ID Selection 13
Concise Student Schedule 14-15
View Holds 16
Registration Overrides 17
CRN (Course Reference Number) Selection 18
Class Schedule 19
Course Catalog 20
Faculty Links Tab in MySRU 21
MySRU Help Website 22
Frequently Asked Questions 23-24
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Welcome to MySRU
Find the MySRU Icon in the top right hand corner of every SRU webpage.
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Welcome to MySRU
Find the MySRU Icon in the top right hand corner the SRU homepage. To access Faculty Self-Service Banner as an authenticated user, you
must successfully log-in with your username and network password in the MySRU portal. The website URL is http://mysru.sru.edu
At the login screen: Enter your username (first.last) and network password to launch the portal.
Login to the portal with your SRU
username and network password.
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Welcome to the MySRU portal. This is your Home Tab.
To Access Self-Service Banner, Choose the “Faculty Self-Service” Tab
Faculty Links
Tab Page 21
MySRU Help Website
Page 22
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Welcome to Self-Service Banner
On the Faculty Self-Service tab you will find the channels below. Access all of the Self-Service Banner applications by using this chan
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If you expand all tabs in the Self-Service Banner channel you will see the
following options. Choose the option that best fits your need:
The Personal Information main menu in SSB looks like this:
The guide that follows will focus on the Faculty & Advisors Menu &
Student Information Menu (accessible from the Faculty & Advisors tab
in the Self-Service Banner Channel).
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Faculty & Advisors Main Menu
Your Main Menu will
contain only items
specific to you. For
Registration purposes,
you will need options
under Faculty & Advisor
Services tab. Under this
tab you will find the
following menu:
Page 12
Pages 9-17
Page 18
For more information on how to print
class rosters, click here.
Page 20
Page 19
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Student Information Menu
On the Faculty or Staff Self-Service tabs you will find the Self-Service Banner Channel. Under the Faculty & Advisors folder, you will find
Student Information Menu. Click on it to open.
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Student Information Menu
This displays student information; this screen will give you the option to view a student’s schedule, address/telephone information, and email
address. If the student has a hold on their account, you are allowed inquiry access to view the hold. This screen will also
process
registration override permits when prerequisites and restrictions are active.
Pages 9-17, will
give you brief
descriptions of each
tab located under
Student Information
Term Selection
page 12
Page 11 will
give you brief
descriptions of
each of these
links that are
located under
Student
Information
Menu.
ID Selection page 13
Concise Student
Schedule page 14-15
Registration
Overrides page 17
View Holds
page 16
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Student Information Quick Reference
Advisee Listing – Allows you to access list of your advisees.
Term Selection – Page 12
ID Selection – Page 13
Student Information – You may enter in the student’s ROCK ID (A00xxxxxx) or Name here. If you have placed an ID in the ID
Selection box, General Student Information will appear such as: if the student is registered for the term, the first term
attended, residence status, and other pertinent information.
Student Address and Phones – Allows you to access contact information for the student you select.
Student Email Address – Allows access to primary and secondary email addresses.
Concise Student Schedule – ALLOWS YOU TO VIEW OR PRINT A STUDENT’S SCHEDULE. Page 14-15
Student Schedule – Allows you to view the student’s detailed class schedule.
Student Week at a Glance – Allows you to view a student’s schedule within a matrix format.
View Holds – Grants access to holds on a student’s account. Page 16
Registration Overrides –Allows you to permit an individual student into a course or section based on allowable override
reasons [ex. Corequisite/prerequisite (also test scores), max seats in class, class level override, department override,
major/minor program override, student attribute override (honors program]. Page 17
Active Registrations – Allows you to view the detailed course schedule of students.
Registration History – Allows you to see a student’s academic history and/or in-progress registration.
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Student Information Menu: Term Selection
Most information is term driven. You will need to select the term you need to work with before you’re allowed to view data. If you fail to
select a term you will be prompted to the current term. You will continue to view data from the term you selected until you choose another
term. You will have the option to select a term from either the Student Information Menu OR your Main Faculty & Advisors Menu. Either way
you choose, the term selected will remain consistent until you change it or logout.
Click the drop down arrow to select the
most recent term that will provide the most
current information about your
advisees/students.
Then Click Submit.
*NOTE – The term you select will remain
the same until you change it or log out.
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Student Information Menu: ID Selection
This allows you to select a student for your current session of Self-Service. This student will carry through until you change the setting or log
out of the portal.
*Reminder*
Whichever student you choose
will carry through to all other
screens such as:
Student Information
Student Address & Phones
Student E-mail Address
Student Schedules
Student Week @ Glance
View Holds
Registration Overrides
Active Registrations
Registration History
Enter the student’s Rock ID
(A00123456)
When the Rock ID is not
known, enter the student’s
first and last name. Then
click Submit.
Select ALL as “Search Type” if the student
is neither your advisee nor a student in
one of your courses.
Staff members should always select ALL.
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Once the Student Information Menu is expanded, choose
“Concise Student Schedule”
As always with SSB (Self-Service Banner),
you will have to enter a TERM (pg12) and a
ROCK ID (pg13) before you can proceed.
See the next two pages for details on how
to choose Term and Rock ID.
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Student Information Menu: Concise Student Schedule
A00123456
Your Name
Student’s Name
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Student Information Menu: View Holds
From the Student Information Menu, click View Holds. If you have not already done so, you will need to Select a Term (page 12) AND Select a
Student or Advisee ID (page 13).
Student’s Name
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Student Information Menu: Registration Overrides
From the Student Information Menu, click
Registration Overrides. If you have not
already done so, you will need to Select a
Term (page 12) AND Select a Student or
Advisee ID (page 13). You will only be
permitted to perform an override on a
course that you are teaching.
Student’s Name
Overrides include:
Student Attribute
Max Seats in Class
Class Level
Department
Major/Minor Program
Prerequisite/Corequisite
Below the Submit button, you will find a
list of Current Student Overrides AND the
Current Student Schedule
*NOTE*
As soon as possible after
performing a registration
override permit for a
student, encourage them to
enter SSB immediately and
register for the course.
Students can verify that you
have granted their override by
checking their “Registration
Status” screen. They will see
the permits beneath their
Holds/Academic Standing/Status
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CRN Selection
You can choose the CRN (Course Reference Number) of your preference in regards to viewing course information, enrollment counts, and
duration and class rosters. However, if you aren’t the Primary Instructor of the CRN, you may enter the CRN directly. You will gain access to
relatable information based on the chosen course reference number.
For this function you must select Course Reference Number link from the Main Faculty & Advisors Menu
Then choose Enter CRN Directly
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Class Schedule
You may search for the
schedule of courses for a
given semester. Choose
Class Schedule from Main
Menu and then Select
Term or Date Range.
You MUST select at least ONE subject.
To select ALL subjects, hold SHIFT and use
your down arrow to highlight.
To select MANY subjects, hold CONTROL and
use your mouse to highlight specific subjects.
You can search for classes
using some or all of the
following parameters:
Attribute Types Include
the following:
Liberal Studies Arts
or Enrichment Areas
Basic Requirement
Developmental
Course
Computer
Competency
Course Taught in
Foreign Language
Honors Course
International Study
Abroad
Subject
Course Number
Title
Schedule Type
Instructional Method
Credit Range
Campus
Course Level
Instructor
Attribute Type
Date or Time
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Course Catalog
Using selection items, you may search for active courses in the catalog. This search differs from Class Schedule search because it shows the full
list of all courses available at SRU at any given time, rather than the actual schedule of classes for a particular term.
You MUST select at least ONE subject.
To select ALL subjects, hold SHIFT and use
your down arrow and highlight.
To select MANY subjects, hold CONTROL and
use your mouse to highlight specific subjects.
Attribute Types Include
the following:
Liberal Studies Arts
or Enrichment Areas
Basic Requirement
Developmental
Course
Computer
Competency
Course Taught in
Foreign Language
Honors Course
International Study
Abroad
You can search for
classes using some or all
of the following
parameters:
Subject
Course Number
Title
Level
Schedule Type
College
Department
Credit Range
Attribute Type
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Faculty Links Tab (in the MySRU portal)
On the Faculty Links tab you will find the channels below. These links are tailored to your needs at the University.
*NOTE: Links to SRU web pages will not open in a new window. They will load in
a new frame WITHIN the portal. When you want to return to the Faculty Links
tab, you will see a link in your top left hand corner (above the SRU web page)
that will take you back to the portal.
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MySRU Help Website
On this website (also
accessible from the Faculty
& Staff link from the
homepage) you will find all
training materials and
helpful information about
MySRU and SSB.
Click here to sign up for a
SSB Training Session.
Click here for more guides
like the one you are
reading.
Click here to read about
the features that are
coming soon to MySRU.
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Frequently Asked Questions
1. What is Self-Service Banner?
Self-Service Banner is the self service (Web based) product used by students, faculty, staff and advisors. A
secure web product, Self-Service Banner retrieves and records data directly to and from the Banner
database, based upon the user's role in Banner. All information is live and in real time. Self-Service Banner
provides information in an easy‐to‐read format that is available from any computer connected to the
Internet.
2. Which browser do I use?
If you run on Windows (PC) use Internet Explorer, Firefox, or Safari. If you run on Mac use Firefox or Safari.
3. How do I access Faculty Self-Service Banner on the Internet?
Click the MySRU Icon
located in the top right hand corner of Slippery Rock University’s
Homepage. If problems occur, please use the following hyperlink: https://mysru.sru.edu
4. What information do I need to login to Faculty Self-Service Banner (SSB)?
You will need your SRU username and network password. Policy prohibits access to the system by anyone
other than the authorized user.
5. Is there a time limit on Faculty Self-Service Banner (SSB)?
Yes. For your protection, if your Self-Service Banner (SSB) session has more than 60 minutes of inactivity,
your session will be terminated.
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6. What if I get lost or stuck in Faculty Self-Service Banner (SSB)?
If you are having trouble or need to exit Faculty Self-Service Banner (SSB), always click on the EXIT button
on the top right of the page. Any data that you entered on the page will be lost.
7. Who do I call for help?
Contact the IATS Help Desk
Location: 104 Maltby
Hours: Monday - Friday 8-4:30
Phone: 724-738-4357 (HELP) or campus extension x4357
Email: helpdesk@sru.edu
8. How do I print class rosters?
Faculty can print their own up‐to‐the‐minute class rosters using Faculty Self-Service Banner.
Login to Faculty Self Service
Open the Summary Class List
Print the class list by clicking the Printer icon or choosing the File menu and Print.
If you are not the Primary Instructor, click here for instructions.
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