Chapter – 13 Position regarding Hindi Posts in the Offices of Central ...

Chapter – 13
Position regarding Hindi Posts in the Offices of Central Government
Norms for creation of Hindi posts
13.1 For the implementation of Official Language Policy of the Central Government and
to ensure strict compliance of the provisions of the Official Languages Act and Rules made
thereunder, it is necessary to make available adequate number of Hindi posts (Senior Hindi
Officers, Hindi Officers, Senior Hindi Translators, Hindi Translators, Hindi Typists, Hindi
Stenographers) in the Ministries/Departments of Central Government and their attached and
subordinate offices as also in the public sector undertakings, corporations, banks, etc. It is
with this aim that the Department of Official Language had first framed the guidelines for the
creation of minimum number of Hindi posts in Ministries/Departments as well as their
attached/subordinate offices vide their Office Memorandum No. 13035/3/80-OL(C) dated
27 th April, 1981. These norms were revised and circulated vide OM No. 13035/3/88-OL(C)
dated 5 th April, 1989. The norms relating to the minimum number of Hindi posts were
reconsidered again to further rationalize them so that the necessary posts for translation as
well as implementation of the Official Language Policy could be created. Accordingly, the
guidelines regarding the minimum number of Hindi posts for translation as well as
implementation of the Official Language Policy were laid down, which have been circulated
by the Department of Official Language, Ministry of Home Affairs vide their OM No.
13035/3/95-OL(P&C) dated 22 nd July, 2004 are reproduced below:
13.2 “I. For Ministries/Departments
i) One Assistant Director (OL) in each Ministry and independent department
having a full-time Secretary.
ii) One Deputy Director (OL), in each Ministry or Department having 100 or
more ministerial employees or which has 4 or more attached/subordinate offices
or undertakings, each having 100 or more ministerial employees. This post may
be in lieu of the post of Assistant Director or in addition to that. A post of Joint
Director(OL) in the pay scale of Rs. 12000-16500(erstwhile Director(OL) in the
same scale) may be allowed by taking into account the nature and quantum of
work in Ministry/Department.
iii) One Junior Translator for less than 50 ministerial employees, two Junior
Translators for 50 to 100 ministerial employees, three Junior Translators for 101
to 150 ministerial employees, three Junior Translators and one Senior Translator
for 151 and more ministerial employees.
13.3 II. For Attached/Subordinate offices
i) One Hindi Officer (Assistant Director (OL) in each attached/subordinate
office having 100 or more ministerial employees.

ii) (a) For offices located in Region ‘A’ (excluding offices of Defence Forces
and Para-military Forces) one Junior Translator in an office having 18 to 125
ministerial employees; two Junior Translators for 126 or more ministerial
employees.
(b)
For offices located in Regions ‘B’ and ‘C’
(i)
(ii)
(iii)
One Junior Translator in an office having 18 to 75 ministerial
employees; two Junior Translators for an office having 76 to
125 ministerial employees; three Junior Translators for an
office having 126 to 175 ministerial employees; three Junior
Translators and one Senior Translator for an office having
more than 175 ministerial employees.
These norms will also apply to those offices of Defence Forces
and Para-military forces in Region ‘A’which move from one
region to another.
One post of Hindi Typist may be provided in all those offices of
Central Government in Region ‘B’ and ‘C’, which have at least
25 ministerial employees. A post of Hindi typist may also be
provided in offices, which are newly created in region ‘A’
provided they have at least 25 ministerial employees. These
norms will also apply to those offices of Defence Forces and
Para-military Forces in region ‘A’, which move from one
region to another.
13.4 III. Other posts for implementation of Official Language Policy in
Ministries/Departments and Attached/Subordinate Offices:
i) Apart from translation, there are several other items of work which
are necessary for ensuring compliance of the Official Language Policy, such
as circulation of orders, preparation of progress reports, preparation of
agenda and minutes of meetings of Hindi Salahakar Samitis and Official
Language Implementation Committees, nomination of employees for learning
Hindi, organizing work-shops, etc. In Ministries/Departments and
Attached/Subordinate Offices the following posts are recommended to attend
to this work:-
a) One post of LDC(Hindi Typist), which already exists, may continue
as mentioned in Department of Official Language O.M. No.
13035/3/88-OL(c) dated 5 th April, 1989.
b) One post of Assistant in Ministries and imdependent Departments
and one post of Assistant or its equivalent in Attached/Subordinate
offices, each having a strength of at least 310 ministerial
employees(excluding Group ‘D’).

(ii) It may also be ensured that in the offices where a ministerial post such
as Assistant or its equivalent has already been sanctioned for attending to
these activities, no additional posts is recommended.
The term ‘Ministerial employees’ means all employees (excluding Group ‘D’) who
have been sanctioned for ministerial duties, irrespective of the fact that they are technical or
scientific employees or officers. Further, the technical and scientific employees or officers
who have been entrusted with ministerial work (such as noting, drafting, letter writing,
accounting, etc.) may also be taken into account for computing the number of Hindi posts.”
13.5 The Department of Official Language has made two changes in the previously
prescribed norms. Earlier a post of Director was allowed by taking into account the nature
and quantum of work in Ministry/Department; but now a post of Joint Director (OL) in the
pay scale of Rs. 12000-16500 has been allowed in place of Director. Secondly, the minimum
number of ministerial employees required for creation of a post of Junior Translator in the
Attached/Subordinate offices located in regions ‘A’, ‘B’ and ‘C’ has been reduced from 25
to 18. It would not be out of place to mention here that there are many full-fledged Directors
in the pay scale of Rs. 14300-400-18300 in many of the Ministries/Departments. The revised
norms laid down by the Department of Official Language are silent in this regard. It would
be pertinent to mention here that it is advisable to have the post of Directors in the large
Ministries/Departments; inter alia creation of the post of Joint Secretary (OL) could also be
considered.
13.6 Although the guidelines for the creation of Hindi posts were initially laid down by the
Department of Official Language way back in 1981, but the fact that has emerged, following
the Official Language inspections of various Central Government offices located throughout
the country, carried out by the Committee of Parliament on Official Language(CPOL) during
the last two years, is that minimum numbers of Hindi posts have not yet been created in
accordance with the guidelines laid down by the Department of Official Language, in many
of the offices. In some of the offices either the number of Hindi posts that have been created
were less than the required number or else Hindi posts have not been created at all.
13.7 It is evident from the data provided in the inspection questionnaires by the offices
inspected by the Committee between January’ 2002 to March’ 2005 that out of a total of
1205 offices inspected by the Committee, there are 112 such offices where Hindi posts are
yet to be created according to the norms. Of these, 45 offices are located in region ‘A’, 19
offices are located in region ‘B’ and 48 offices are located in region ‘C’. These figures
indicate that in region ‘C’ maximum number of offices, viz 43 % offices do not have posts
according to the prescribed norms; followed by region ‘A’ with 40% offices and region ‘B’
with 17 % offices, in which Hindi posts have still not been created as per the norms fixed for
creation of Hindi posts.
Position regarding creation of Hindi posts/setting up of a separate Hindi cadre in
certain organistions of the Central Government
Position in organizations discharging State Functions
13.8 The Committee in its interaction with various Central Government organizations has
observed that in the following organizations which are discharging purely State Functions

there either does not exist any Hindi cadre, or even posts for performing Hindi tasks have not
been created:
1. Offices of the Armed Forces, Ministry of Defence
2. Comptroller-Auditor General of India
3. Central Board of Direct Taxes (CBDT) and Central Board of Customs
and Excise (CBEC) under Department of Revenue
4. Ministry of External Affairs
These offices do not participate in the Central Secretariat Official Language Service and
despite having a huge country wide network do not have adequate Hindi posts for the proper
discharge of Official Language related work.
Offices of the Armed Forces, Ministry of Defence
13.9 A total of 56 offices of the Armed Forces were inspected during the period
under report. Out of these, Hindi posts were not created according to the norms in 22 offices,
i.e. approximately in 39 % offices.
Comptroller-Auditor General of India
13.10 The Comptroller-Auditor General carries out its duties and tasks vide 89
branch offices and 436 resident audit offices as well as 108 regional offices of the Indian
Audit and Accounts Department. The Committee had inspected the Office of the Principal
Director of Audit, Northern Railway, Baroda House, New Delhi on 29.01.2005. The
representative of the Office of the Comptroller and Auditor General of India who was present
in the inspection meeting told the Committee that the Indian Audit and Accounts Department
did not have a separate Hindi cadre. The officers belonging to the Indian Audit and Accounts
Cadre have been appointed as the Official Language Officers and entrusted with task
pertaining to the implementation of the Official Language Policy alongwith other works.
Department of Revenue, Ministry of Finance:
13.11 The Department of Revenue exercises control in respect of matters relating to
all the Direct and Indirect Union Taxes through two statutory Boards namely, the Central
Board of Direct Taxes (CBDT) and the Central Board of Customs and Central Excise
(CBEC). The Committee had carried out inspections in a number of offices under both the
Boards and found the position regarding creation of Hindi posts in these offices is far from
satisfactory.
a) Central Board of Direct Taxes (CBDT)
A total of 41 offices of the Income Tax Department under the control
of the Central Board of Direct Taxes were inspected by the Committee of
Parliament on Official Language during the period from 01.01.02 to 31.03.05.
The work in Hindi in these offices was not found satisfactory and also there
were no Hindi posts. During the inspection of the following offices the
subject of Hindi posts was discussed at length:

Name of the office
1. Office of the Chief Commissioner of
Income Tax-I, New Delhi
2. Office of the Chief Commissioner of
Income Tax-II, Mumbai
3. Office of the Chief Commissioner of
Income Tax, Surat
Date of Inspection
13.09.03
28.09.04
10.01.05
During the above inspections the representative of the Income Tax
Headquarters informed the Committee of Parliament on Official Language
that the Income Tax Department had conducted a cadre review of the Income
Tax service and subsequently restructured the Department in the year 2001.
However at that stage provision for Official Language posts was not made in
the restructured Department. Even prior to the restructuring, requests from
various field units viz Mumbai had been received in 1996 for more posts to
discharge Official Language functions. The Income Tax Department has set
up a committee to examine this issue. At the time of inspection on 10.01.2005
the committee’s recommendation were pending for a decision. The Committee
of Parliament on Official Language has now been informed that the proposal
for creation of Hindi posts in the restructured Income Tax Department has
been turned down by the Ministry of Finance.
b) Central Board of Customs and Excise(CBEC)
Similarly in the Central Excise and Customs Department a
restructuring was carried out in 2002. At the time of restructuring, no
provision was made for Official Language posts. A consolidated proposal for
creation of 467 posts is presently under consideration.
Ministry of External Affairs
13.12 Another organization, where the setting up of Official Language Cadre is still
under progress, is the Central Passport Organisation under the Ministry of External Affairs.
Out of 30 offices of the Central Passport Organisation, one post of Junior Hindi Translator
has been created in each of its 15 offices only. There are no Hindi posts in the remaining 15
offices. As per the information received from the Ministry action is being initiated for
creation of Hindi posts of appropriate level as also in required numbers.
Position in organizations concerned with infrastructure functions
13.13 The Committee also observed that those organizations that provide the basic
infrastructure to the nation and have a huge all India prescence are also lagging behind in the
matter of creation of Hindi posts. They amongst them have the largest number of employees
in the Government Sector. These organizations have been identified as (a) Department of
Posts (b) Department of Telecommunications and (c) Ministry of Railways.

Department of Posts
13.14 This is an important department of the Government of India. There are 22
circles under this department and on 31 March 2004 it had a work force of 2552 Gazetted
officers and 2,14,331 employees. However, in this huge organization there are a total of 10
Hindi posts, including a post of Director (OL) at the Directorate level; and only 161 total
posts of Assistant Director (OL)/Senior & Junior Hindi Translators are there in its Circle
offices located throughout the country. It is notable that of these 161 posts, 93 posts (8 posts
of Assistant Director (OL) and 85 Translators) are also lying vacant. Keeping in view the
nature and quantum of work, not only should the vacant posts be filled immediately but more
Hindi posts should be created in the Circles according to the prescribed norms.
Department of Telecommunication
13.15 a) MTNL
A separate Official Language Cadre has been set up. 87 Hindi posts have been
reported to have been created. However about 50 % (44) posts are lying vacant.
b) BSNL
Here too while a separate cadre has been set up, and 574 Hindi posts created,
161 posts are lying vacant.
Ministry of Railways
13.16 Ministry of Railways is one of the main organizations, whose network is
spread all over the country. The Committee has inspected 57 offices under this Ministry. Out
of these, in 11 offices, i.e. in approximately 20% offices the required number of Hindi posts
has not created as per norms. However, the Ministry has informed the Committee that Hindi
posts have been created as per requirement in the Divisional offices and a separate Hindi
cadre has been set up in the subordinate offices; but the Committee observed that the
required number of Hindi posts are yet to be created in a number of offices. Besides this, it
was also found that a total of 31 Hindi posts were lying vacant in the 56 offices that were
inspected by the Committee.
13.17 An important aspect which is required to be considered is that even though the
guidelines had been laid down by the Department of Official Language 24 years back, these
organizations which play an important role in the governance of the country; country’s
security; as well as the task of providing an infrastructure, have not taken matter of creation
of Hindi posts seriously.
Banks and Insurance Companies
13.18 The third sector, where the position regarding creation of Hindi posts has not
been found satisfactory, is of organizations under the Department of Economic Affairs.
These organizations provide consumer oriented services. The information gathered from the
various Banks and Insurance Companies during the Committee’s inspections is as follows:

Banking Division
13.19 The Reserve Bank of India had constituted a Committee to consider provision
of Hindi staff in Public Sector Banks. After deliberations on the recommendations of this
Committee, the Department of Economic Affairs (Banking Division) had issued directions
vide their letter no. 5/1/25/87 dated 04.06.1987 to all the Public Sector Banks to deploy Hindi
Staff in their respective Bank offices on the guidelines of the recommendations made by the
Committee for creation of Hindi posts. Even after circulation of these guidelines, the
Committee of Parliament on Official Language has observed that Hindi Officers of
appropriate level have not been appointed in many of the Head Offices/Zonal/Regional
offices of Banks and a number of Hindi posts were lying vacant in the Zonal/Regional
Offices. Keeping in view the adverse comments made by the Committee of Parliament on
Official Language during the inspection, the Department of Economic Affairs (Banking
Division) had issued directions vide their letter no. 5/1/12/91-IR dated 30.08.1991 to all the
banks to review the staffing pattern of Hindi posts in their respective banks. But during the
inspections carried out by the Committee of Parliament on Official Language in the last two
years also the Committee has observed that some of the Banks are still not following these
guidelines. During the inspection of the Head Office of the National Housing Bank, New
Delhi on 27.09.04 the Committee observed only one Official Language post, viz. Hindi
Officers had been created in the Bank but an officer of General Service had been appointed
on this post who has also been given tasks other than those pertaining to Official Language.
The Regional Office, UCO Bank, New Delhi has also mentioned in its Inspection
Questionnaire that they are awaiting the directions of the Banking Division, Ministry of
Finance regarding staffing pattern and on receipt of the same, they would ensure its
compliance. During the inspections of the Main Branch, State Bank of India, New Delhi as
well as Local Head Office, State Bank of India, Bangalore, the Local/Head Office of the
State Bank of India had informed the Committee that officers of General Service had been
appointed against 18 Official Language posts in their Banks and they have been entrusted
with jobs other than those pertaining to Official Language. During the inspection of the Head
Office, Bank of Baroda, Vadodara on 11.01.05, the Committee was apprised that General
Service officers have been appointed against 34 Official Language posts in its various
offices. It has come to the Committee’s to knowledge that the staffing pattern of the Official
Language posts in Banks is under consideration of the Banking Division and they will issue
new guidelines in this regard.
Insurance Division
13.20 Hindi posts have been created in some of the Insurance
Companies/Corporations under the Insurance Division as per the guidelines laid down by the
Government of India, but there is no separate Official Language Cadre in Life Insurance
Corporation Ltd. They have appointed officers/employees of their General Cadre as Hindi
Officers.
13.21 The Committee has made a remark in this regard in the Sixth part of its Report
wherein it had stated that it is not proper to hand over the work relating to propagation and
use of Official Language to officers of General Service as an additional charge, as these
officers neither possess knowledge of the Official Language nor do they take interest in the
work relating to promotion of Official Language. This recommendation of the Committee
has been accepted and Presidential Orders have been issued vide Department of Official
Language Resolution No. 12021/02/2003-OL(Imp.2) dated 7 September 2004 to the effect
that minimum number of Hindi post be created as per Department of Official Language’s
guidelines. It is evident from the above paragraphs that both the Divisions of the Department

of Economic Affairs, Ministry of Finance have not yet taken the necessary steps in this
direction.
Commercial organizations
13.22 The fourth sector, which is commercially important, comprises the big Oil
Companies under the Ministry of Petroleum and Natural Gas. The position regarding creation
of Hindi posts is not satisfactory in these Undertakings. Though Oil Companies, namely
Bharat Petroleum Corporation Ltd and Hindustan Petroleum Corporation Ltd. have informed
the Committee during inspections that separate Official Language Cadres have been set up in
their Undertakings, but it is by and large restricted to main offices such as
Headquarters/Zonal/Regional/Divisional Offices only.
13.23 A separate Official Language Cadre has not been set up in IBP Company Ltd.
As per the policy adopted by them in repect of the Official Language posts, one post of each
of Hindi Officer and Hindi Stenographer has been created in the Head office, corporate
office, and Regional offices as well as in the office of the BG Explosives and BG
Cryogenics. No Hindi staff has been appointed in the remaining offices of the Undertaking.
13.24 Simmilarly, as per the information given to the Committee in the
Supplementary Questionnaire by the Indian Oil Corporation’s Headquarters during the
inspection of the Cochin Divisional office on 05.02.2005; that there is no separate Official
Language Cadre in their Undertaking. As per the policy adopted by the Undertaking, Official
Language posts have been created in the Head Office as well as in the 4 Regional offices
only.
13.25 As per the information provided by the Oil and Natural Gas Corporation Ltd.
during the inspection of their Regional Office (Western Region), Vadodara the policy
regarding creation of Hindi posts is reviewed every year in the Annual Review Meetings held
under the chairmanship of Director(Human Resources). The Committee also came to know
that out of a total of 70 Hindi posts in the Undertaking, the officers of General Cadre occupy
15 posts.
13.26 Other Oil Companies such as Oil India Ltd., Engineers India Ltd. and GAIL
(India) Ltd. also do not have a separate Official Language Cadres in their respective
organizations. However they have created some Hindi posts at the
Headquarters/Zonal/Regional/ Divisional levels in their respective Undertakings.
13.27 It is important to note here that all the Oil Companies have many branch
offices under their Headquarters/Zonal/Regional/Divisional offices, which are located
throughout the country, but no Official Language Officer/employee has been appointed there
for a consistant implementation of the Official Language policy in these offices.
13.28 The organizations mentioned in the above paragraphs form a major portion of
the Central Government. If after so many years the basic task of creation of Hindi posts,
which are the foundation of Official Language work in the Central Government, is
incomplete, then it definitely needs to be considered seriously. Out of a total of 1205 offices
inspected by the Committee of Parliament on Official Language, a Ministry-wise list of the
112 offices, where Hindi posts have not been created as per the guidelines laid down by the
Department of Official Language, is placed at Annexure 8.

Ban on creation of Hindi posts
13.29 Non-creation of Hindi posts in required number is adversely affecting the
progressive use of Hindi. It has specially hindered the effort to create an atmosphere
conducive to use of Hindi in the non-Hindi speaking region. The main reason for Hindi posts
not being created in the required number is the ban on creation of new posts imposed by the
Ministry of Finance. The Ministry of Finance had in 1984 imposed a ban on the creation of
new posts and on filling up of vacancies vide O.M. No. F.7/(1)E-(Coord)/84 dated 13.1.1984,
but this ban was relaxed for the posts which were absolutely necessary in most exceptional
circumstances including posts required for fulfilling statutory requirements vide Ministry of
Finance O.M. No. F.7(1)E-(Coord)/84 dated 20.6.1984. Hindi posts being necessary for
discharge of statutory duties were covered by this relaxation. However, the Department of
Expenditure, Ministry of Finance has imposed blanket ban on creation and filling up of all
new posts in all the Ministries/Departments/Autonomous Bodies etc. vide their O.M. No.
7(4)/E.Coord/2000 dated 24.9.2000 and this time Hindi posts have been kept within its
purview. Keeping in view the adverse effect of the ban on creation and filling up of Hindi
posts on the progressive use of Hindi in the Central Government offices, the then Chairman
of Committee and Hon’ble Deputy Prime Minister Shri L. K. Advani, on the request of the
members of the Committee, had written a letter to the then Hon’ble Finance Minister on 22
May 2002 requesting him to keep the Hindi posts outside the purview of the above ban.
Thereafter, the then Deputy Chairman of the Committee, Shri Laxmi Narayan Pandey also
wrote two letters in this regard to the Hon’ble Finance Minister, Shri Jaswant Singh on
30.6.2003 and 10.10.2003. On 23.10.2003 the Committee met under the chairmanship of the
then Deputy Prime Minister in which a Resolution for removal of the ban was passed
unanimously. The Committee got a response from the Secretary, Department of Expenditure,
Ministry of Finance on 09.12.2003 stating that the general ban on creation of posts is a
government decision and no category of posts has been given any kind of relaxation there
under. They had, however, suggested the Department of Official Language submit a proposal
before the Cabinet for removal of the ban on creation and filling up of Hindi posts. The onus
now lies with the Department of Official Language.
13.30 During the inspection, many of these offices, such as University Grants
Commission, New Delhi; CAPART(Ministry of Rural Development), Directorate of Central
Government Health Scheme, New Delhi had given assurances to the Committee that they
would create Hindi posts as per the guidelines. However, subsequently they have informed
the Committee that they had forwarded proposals for creation of Hindi posts through their
Ministries but the Department of Expenditure had turned down their proposals by citing the
ban on creation of new posts.
Filling up of vacant Hindi posts
13.31 The second fact that has emerged before the Committee during the inspections is that
a large number of Hindi posts are lying vacant in various offices. Hindi posts in 284 offices
out of a total of 1205 offices inspected by the Committee between January 2002 and March
2005 are lying vacant. A list of these offices is enclosed at Annexure 9. A total of 3202
Hindi posts have been sanctioned in these offices, out of which 535 posts were lying vacant.
A break up of the above figure shows that out of a total of 1463 sanctioned posts in 529
offices inspected in region ‘A’, 205 posts are lying vacant ; out of a total of 778 sanctioned
posts in 232 offices inspected in region ‘B’, 139 posts are lying vacant ; and out of a total of
961 sanctioned posts in 444 offices inspected in region ‘C’ 191 posts are lying vacant.
Therefore, region ‘A’ has a maximum of 38 % vacant posts; followed by region ‘C’ which
has 36 % vacant posts and region ‘B’ which has 26 % vacant posts. During the inspections
the Committee was informed that although necessary action is being taken by the respective

offices to fill these vacancies, but due to non-availability of suitable candidates especially in
non-Hindi speaking regions, the offices were finding it difficult to fill up these vacancies. It
has also come to the notice of the Committee that at times when a candidate from region ‘A’
is selected for appointment in some far-flung area in region ‘C’, usually he does not join and
the post remains vacant. In such a situation the office has no option but to repeat the whole
recruitment process. This also hinders the progressive use of Hindi in these offices.
Abolishing of Hindi posts which have been lying vacant for a long time
13.32 Another matter that has come to the notice of the Committee is that orders
have been issued to abolish Hindi posts that were lying vacant for a long time due to some
reason or the other. This matter pertains to the Directorate of Printing under the Ministry of
Urban Development and Poverty Alleviation. This Directorate has abolished 6 posts of Hindi
Officers in the Printing Presses located at Nilakheri(Karnal), Aligarh(UP), Faridabad
(Haryana) and Kolkata (WB) vide its OM No. 25/8/99-Prashashan-II dated 30.12.2001. The
Committee has also been informed that the Printing Presses under this Directorate are
undergoing the process of modernization as a result of which some of the Printing Presses are
being reorganized/amalgamated, with the result there has been some increase in the number
of employees in some of the Printing Presses. Since the Hindi posts have been considered
important for fulfilling the statutory requirements, therefore, it is not proper the Directorate
of Printing to abolish the Hindi posts. These posts may be revived. In this perspective, the
Committee recommends that the Department of Expenditure, Ministry of Finance should
ensure the no Hindi posts be abolished in future.
Lack of knowledge of Official Language Rules amongst senior officers
13.33 Thirdly, the Committee has also felt that in offices where Hindi posts have not
been created at all or the number of Hindi posts that have been created is less than the
required number or where Hindi posts are lying vacant, the position regarding use of Hindi is
for below expectation as the senior officers in these offices do not have a complete
knowledge of Official Language Rules. The senior officers in some of these offices were
even unaware of the targets laid down in the Annual Programme issued by the Department of
Official Language. The Committee had also made a recommendation in this regard in the
Seventh Part of its Report that special Hindi workshops be organized for Senior Officers. The
Committee is also aware that the senior officers have many other important routine jobs
apart from the work pertaining to Official Languge and therefore they cannot give due
attention to the implementation of OL. Therefore, the Committee recommends that the posts
at suitable level of Official Language Officers be created in every office for the assistance of
the Higher Officers.
Uniformity in designation and pay scales of Hindi posts
13.34 Another fact that emerged during the inspections is that Official Language
Officers/employees in some of the subordinate offices/autonomous bodies under the control
of Central Government have not been given pay scales equivalent to those in the
Central Government and they have been given different designations. Although there is a
consolidated cadre for the Junior Translators, Senior Translators, Assistant Director(OL) and
other senior Official Language officers of the Ministries, Departments and attached offices,
i.e. Central Secretariat Official Language Cadre; but there is no such cadre for the Official
Language officers/employees working in the subordindate offices of the
Ministries/Departments and other offices. An example in this regard is of Official Language
Assistant Grade II and Official Language Assistant Grade I working in the subordinate
offices of the Ministry of Railways, who have not been given pay scales equivalent to those

of Junior Translator and Senior Translator in Central Government. The posts of Official
Language Assistant Grade I and Official Language Assistant Grade II in the Regional
Railways/Manufacturing Factories under the Ministry of Railways, are equivalent/parallel to
the posts of Senior Translator and Junior Translator, but their pay scales differ from that of
Central Government and their designations are also different. The Hon’ble members of the
Second Sub Committee of the Committee of Parliament on Official Language had raised this
matter with the Railway Board, New Delhi and requested them to give the OL Assistants
Grade I and OL Assistants Grade II pay scales equivalent to those of Senior and Junior Hindi
Translators of Central Government. But the Minister of Railways had informed the
Committee that it was not possible because such a revision of pay scales could affect the
present balance between the Hindi Assistants and other categories of posts. Another similar
example of anomaly in the pay scale is that of the Translators employed in Export Inspection
Council, Delhi under the Department of Commerce, Ministry of Commerce and Industries.
Although the concerned Department has assured the Committee that it would do away with
the anomaly in the pay scales of the Translators but the said anomaly had not been rectified
till date.
13.35 Prior to the year 2003, there was no difference in the pay scales of the Junior
Hindi Translators, Senior Hindi Translators and Assistant Directors (OL)/Hindi Officers of
the Central Secretariat Official Language Cadre (CSOL) and the non-cadre post in the
subordinate offices. In response to a proposal put forward by the Department of Official
Language in the year 2000, the Department of Expenditure, Ministry of Finance had issued
directions to the Department of Official Language vide their UO Note No. 70/11/2000 dated
19 October 2000 that the Senior and Junior Translators of the subordinate offices may be
given the same pay scales as those of the Senior and Junior Translators of the Central
Secretariat Official Language Cadre. However, in February 2003 the Department of Official
Language had upgraded the pay scale of the CSOL Cadre posts but has remained silent in
respect of the pay scales of the same posts in the subordinate offices. A comparative chart
showing the Hindi posts and pay scales of the CSOL Cadre and the non-participating cadre
Hindi posts in the Subordinate offices is as under:
CSOL Cadre posts & pay scales
Director(OL)
Rs. 14300-400-18300
Deputy Director(OL)
Rs. 10000-325-15200
Assistant Director(OL)
Rs. 7500-250-12500
Senior Translator
Rs.6500-200-10500
Junior Translator
Rs. 5500-175-9000
Non-participating Cadre posts & pay scales
Post does not exist
Post does not exist except in Income Tax
Department
Assistant Director(OL)/Hindi Officer
Rs. 6500-200-10500
Senior Translator
Rs. 5500-175-9000
Junior Translator
Rs. 5000-150-8000
13.36 The nature of work of the Hindi Officers/Translators of CSOL Cadre posts as
well as the non-participating cadre posts is the same viz. Translation and Implementation of
Official Language Policy of the Central Government in their respective office. Therefore,
giving lower pay scales to the the Hindi staff in the non-participating cadres in the
subordinate offices is not justified as all are Central Government employees. Therefore, the

Committee recommends that no distinction should be made between the pay scales of the
CSOL Cadre posts as well as non-participating Hindi posts.
13.37 During the inspections, the Committee has also felt that in many offices such
as Central Social Welfare Board, Kendriya Vidhyalaya Sangathan, Rashtriya Bal Bhawan
etc. have been indifferent in giving promotion to the Official Language officers/employees.
Instances of indifference in giving promotion to Official Language officers/employees have
also been noticed in some of the commercial banks also.
Conclusions and Recommendations
13.38 On the basis of the above facts, the Committee has arrived at the following
conclusions:
a) Considering the fact that Official Language posts are essential for fulfilling the
statutory requirements, these should be kept outside the purview of the ban on
creation and filling up of Government posts.
b) At least one officer/employee belonging to the Official Language cadre should
be appointed in each of the government offices, especially those located in
region ‘B’ and ‘C’, irrespective of the strength of the office but taking into
account their nature of work and requirement, on whom would lie the
responsibility of apprising all the officers/employees of the organization about
the Official Language Rules and its implementation, thereby creating an
atmosphere conducive to the progressive use of Hindi. For this purpose, it
would be important for the Department of Official Language to further relax the
prescribed norms for creation of Hindi posts.
c) The Committee also feels that in all the offices of the Central Government, be it
an attached or subordinate office, there should be uniformity in the name of the
posts/designations and pay scales of the officers and employees engaged on
implementation of Official Language rules as well as translation work.
13.39 The Committee, therefore, recommends that:
1. There should be no ban on creation and filling up of Hindi posts.
2. All vacant Hindi posts should be filled up on priority basis.
3. In the Central Secretariat Official Language Service status quo may be
maintained in respect of the posts of Director(OL) in all the big
Ministries/Departments and simultaneously the creation of higher posts of
Joint Secretary(OL) may also be considered.
4. As recommended in paras 13.35 and 13.36 above, the Committee reiterates its
recommendation made in the Sixth Part of its Report that a separate Official
Language Cadre be set up by each Ministry/Department, which would cater to
all its Subordinate/Attached/Undertakings/Corporations/ Establishments. The
Ministry could post Hindi Officers/employees from this cadre to its offices,
big or small, located all over the country. This would also provide them with
greater promotional opportunities.

5. Necessary steps may be taken to relax the present norms to enable creation of
Hindi posts in every office, big or small, especially in ‘C’ region, after
considering the nature of work as also work requirement.
6. Special allowance as an incentive may be given for postings of Hindi
personnal in the region ‘C’ and at the same time the posting should be for a
limited period only so that candidates from region ‘A’without hesitation
accept postings in region ‘C’.
7. Necessary steps may be taken to bring about uniformity in the designations
and pay scales of the cadres (be it in the Ministries/Departments or their
subordinate offices) concerned with translation work and implementation of
the Official Language policies.