POSITION DESCRIPTION - Students' Union

Date Submitted: February 2012
Reason for Submission: (Check One)
Update
Re-evaluation of Position
New Position, Initial Evaluation
on
POSITION DESCRIPTION
Position Title:
Department:
Position Status:
Employment Type:
Campus Food Bank Coordinator
Volunteer Services
Active
Part-time
POSITION SUMMARY (Overview and Purpose)
The coordinator will be responsible for the management of volunteers, program
development and the overall operation of the SU Campus Food Bank. The coordinator
will work closely with the Coordinator, Volunteer Services (CVS) and the Manager,
Student Programming (MSP) to ensure the SU Campus Food Bank runs smoothly and
operates within the Students’ Union Volunteer Services (SUVS) structure.
COMMITMENT
Hours
The coordinator is expected to work the majority of the allocated 12.5 hours per week
during regular office hours (8:30 AM - 4:30 PM). The coordinator will also be required
to work additional budgeted hours when recruiting and training volunteers as well as
during a variety of events, such as participation in the volunteer recognition event held at
the end of the winter term.
Training
The coordinator is required to attend all SUVS program coordinator training as dictated
by the CVS, including a one-day volunteer management course offered in August. In
addition, the coordinator will attend any training sessions specific to their position, as
determined by the CVS.

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KEY RESPONSIBILITIES
The coordinator will carry out all duties according to the SUVS General Guidelines and
all policies and procedures specific to the SU Campus Food Bank program.
Volunteer Management
• Recruitment:
o promotion of volunteer positions;
o interviewing and screening of applicants.
• Training:
o development and execution of introductory training session;
o coordination of on-the-job training.
• Supervision:
o scheduling adequate volunteer coverage during regular SU Campus Food
Bank hours and during special events (such as information booths);
o evaluation of volunteer performance, including check-in meetings with all
volunteers;
o delegation of duties as required;
o motivating and recognizing volunteers.
• Development of a team of leadership volunteers who will be responsible for
overseeing specific activities within the SU Campus Food Bank program.
• Attending weekly meetings with the CVS and the MSP.
Program Administration
• Produce program goals, action plans, event and term-end reports by deadline.
• Create and maintain accurate event and volunteer files.
• Ensure volunteer hours are accurately recorded and tracked.
• Ensure proper food supply in both the food bank and storage area.
• Maintain client statistics and files.
• Update the SU Campus Food Bank policies and procedures in consultation with
the CVS.
Food Bank Operations
• Liaise with the MSP regarding the SU Campus Food Bank budget.
• Ensure all donations are recorded and recognized.
• Ensure proper sanitary food practices are maintained.
• Coordinate regular food orders.
• Daily cleaning of campus food bank.
Client Relations

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• Ensure all eligible clients are provided with emergency food relief.
• Ensure that clients are educated on SU Campus Food Bank policies and
procedures.
• Educate clients regarding resources available to them on and off campus.
• Model professional interactions when working with clients.
Events
• Organize fundraising and promotional activities, including the Holiday Food
Drive and Adopt-a-Family program.
• Promote and advertise events in collaboration with the Students’ Union
Communications department.
BENEFITS
• Gain experience working in a not-for-profit environment
• Enhance your leadership skills and abilities
• Gain project management skills
• Enhance your group facilitation and communication skills
• Increase and expand your knowledge of issues and services related to food
security
• Management of volunteers, SUVS executive and staff
• Practicing conflict resolution skills and learning to work in a job share
• Being part of a team, preparing you for the work world
The successful candidate may be able to re-apply for this position, as long as they are
enrolled in undergraduate studies.
Prepared By:
Name: Jason Morgan
Title: Manager, Student Programming
Date: February, 2012