South-Western City Schools

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Family Educational Rights and Privacy Act (FERPA) Notification to Parents and 18-year-old students Under the Family Educational Rights and Privacy Act (FERPA), parents and students 18 years of age or older (“eligible students”) have the right to: 1. Inspect and review the student’s education records within 45 days of the day the District receives a request for access. Parents or eligible students should submit to the school principal (or designee) a written request that identifies the record(s) they wish to inspect. The principal (or designee) will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. 2. Request the amendment of the student’s education records that are believed to be inaccurate, misleading, or violate a student’s privacy rights. Such requests must be submitted in writing to the school principal (or designee), identify the part of the record to be changed, and specify why the record is inaccurate, misleading, or in violation of the student’s privacy rights. If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. 3. Consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent (including, but not limited to emergency, subpoena/judicial order, authorized state or federal education authorities, financial aid, etc.). Disclosure without consent is authorized when such disclosure is made to school officials with legitimate educational interests. A school official is a person employed by the District (including health or security personnel); a person serving on the school board; or a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, consultant, or therapist). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District shall disclose education records without consent to officials of another school, school district, or institution of postsecondary education in which a student seeks or intends to enroll including a student’s disciplinary records with respect to suspension or expulsion. Directory Information The District has designated the following information in a student’s education record as “directory information,” and will disclose that information without prior written consent, except when the request is for a profit-making plan or activity: a student’s name; names of the student’s parents; address; date of birth; class designation; building to which the student is assigned; extra-curricular participation; achievement, awards, or honors; weight and height if a member of an athletic team; and a photograph. Parents have the right to submit a written request to the superintendent, within two weeks after the first day the student is enrolled in a school year, directing the District not to release directory information concerning their child. This written request should be directed to Dr. Bill Wise, Superintendent, South-Western City Schools, 3805 Marlane Drive, Grove City, Ohio, 43123. 4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605. South-Western City Schools FERPA & PPRA Information 3/15/04 Military Recruiters – Release of Student Information Notification to Parents of 18-year Old Students Both State (ORC 3319.321) and Federal Law (USC 7908) require school districts to provide student directory information, including telephone numbers, to military recruiters. As with student rights under FERPA, parents have the right to submit a written request to the superintendent, within two weeks after the first day the student is enrolled in a school year, directing the District not to release student information to military recruiters concerning their child. This written request should be directed to Dr. Bill Wise, Superintendent, South-Western City Schools, 3805 Marlane Drive, Grove City, OH 43123. If you have questions concerning this policy and your child’s records, contact Janice Collette, Pupil Personnel Director, 3805 Marlane Drive, Grove City, OH 43123 — (614) 801-3056. Model Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA) PPRA afford parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to: ● Consent before students are required to submit to a survey that concerns one or more of the following protected areas: 1. Political affiliations or beliefs of the student or student’s parent; 2. Mental or psychological problems of the student or student’s family; 3. Sex behavior or attitudes; 4. Illegal, anti-social, self-incriminating, or demeaning behavior; 5. Critical appraisals of others with whom respondents have close family relationships; 6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers; 7. Religious practices, affiliations, or beliefs of the student or parents; or 8. Income, other than as required by law to determine program eligibility. ● Receive notice and an opportunity to opt a student out of- 1. Any other protected information survey, regardless of funding; 2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and 3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others. ● Inspect, upon request and before administration or use- 1. Protected information surveys of students; 2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and 3. Instructional material used as part of the educational curriculum. These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State law. The South-Western City School District will develop and adopt policies, in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. The South-Western City Schools will directly notify parents of these policies at least annually at the start of each school year and after any substantive changes. The South-Western City School District will notify parents of students who are scheduled to participate in the specific activities or surveys noted below and will provide
an opportunity for the parent to opt his or her child out of participation of the specific activity or survey. The South-Western City School District will notify parents at the beginning of the school year if the District has identified the specific or approximate dates of the activities or surveys at that time. For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification of the planned activities and surveys listed below and be provided an opportunity to opt their child out of such activities and surveys in writing to the building principal. Parents will also be provided an opportunity to review any pertinent surveys. The following is a list of the specific activities and surveys covered under this requirement: • Collection, disclosure, or use of personal information for marketing, sales or other distribution. • Administration of any protected information survey not funded in whole or in part by the U.S. Dept. of Education. • Any non-emergency, invasive physical examination or screening as described above. Parents who believe their rights have been violated may file a complaint with: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5901. South-Western City Schools Harassment, Intimidation, and Bullying Policy (5517.01) The South-Western City School District is committed to providing a safe, positive, and productive educational environment for all students. Therefore the Board has developed this policy, in consultation with parents, District employees, volunteers, students and community members as prescribed in R.C. 3313.666. Harassment, intimidation or bullying is prohibited while on school property, on school transportation, and at school-sponsored events. For the purposes of this policy, the Board of Education defines harassment, intimidation, or bullying as any intentional written, verbal, or physical act that a student exhibits toward another particular student more than once, that causes mental or physical harm, and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student. Any harassing, intimidating, or bullying incidents reported by students, parents, or staff members to the principal or designated administrator will be investigated. Employees are required to report prohibited known incidents to the building principal or other designated administrator. The principal or other designated administrator will, in turn, document, respond to and promptly investigate any prohibited incident. Any student found guilty of harassment, intimidation, or bullying may be disciplined in accordance with South-Western City Schools discipline policies, the South- Western City Schools Student Code of Conduct, and any applicable State law; however, this discipline will not infringe on any student’s rights under the first amendment to the Constitution of the United States. Any allegations of criminal misconduct will be reported to the appropriate law enforcement agency. Suspected cases of child abuse must be reported to Franklin County Children’s Services or the local law enforcement agency in accordance with statute. Parents or guardians of any student involved in a prohibited harassment, intimidation, or bullying incident will be notified and will have access to any written reports pertaining to the prohibited incident to the extent permitted by R.C. 3319.321 (Confidentiality of Student Information) and the “Family Educational Rights and Privacy Act of 1974,” (FERPA). The District Administration will provide to the President of the Board a written summary of all confirmed incidents semi-annually, and post the summary on the District web site to the extent permitted by R.C. 3319.321 (Confidentiality of Student Information) and the “Family Educational Rights and Privacy Act of 1974” (FERPA). This policy shall appear in any student handbooks and in publications that set forth the comprehensive rules, procedures, and standards of conduct for students and schools in the South-Western City School District. Information regarding this policy shall be incorporated into any employee training materials. A school district employee, student, or volunteer shall be individually immune from liability in a civil action for damages arising from reporting an incident in accordance with this policy and R.C. 3313.666 if that person reports an incident of harassment, intimidation, or bullying promptly in good faith and in compliance with this policy. To the extent that State and Federal funds are appropriated for these purposes, the South-Western City School District shall provide training, workshops, or courses regarding the District’s harassment, intimidation, and bullying policy to employees who have direct contact with students. Employees who participate in such training will earn any State or district mandated continuing education credits as a result of the training. In addition to the extent that State and Federal funds are appropriated for these purposes, the South-Western City School District shall develop a formal process for educating students about this policy. The Superintendent shall develop administrative guidelines to implement this policy including appropriate procedures for reporting, documenting and investigating complaints of harassment, intimidation, and bullying. R.C. 3313.666 District Policy Prohibiting Harassment Required R.C. 3313.667 District Bullying Prevention Initiatives R.C. 3319.321 Confidentiality of Student Information 20 U.S.C. 1232q “Family Educational Rights and Privacy Act of 1974” (FERPA) Suggested strategies for protecting a victim from additional harassment, intimidation, bullying, or retaliation for making such a report are outlined in the administrative guidelines for this policy. South-Western City Schools Interim & Grade Card Dates GRADE CARD INFORMATION - ELEMENTARY/INTERMEDIATE Interims End of Grading Period Grade Cards Sent Home Sept. 23, 2011 Oct. 28, 2011 Nov. 8, 2011 Dec. 2, 2011 Jan. 13, 2012 Jan. 25, 2012 Feb. 17, 2012 Mar. 16, 2012 Mar. 27, 2012 April 27, 2012 May 31, 2012 May 31, 2012 GRADE CARD INFORMATION - MIDDLE/HIGH Interim Mailing Date Grade Cards Sent Home Sept. 21, 2011 Oct. 18, 2011 Nov. 2, 2011 Dec. 2, 2011 Dec. 14, 2011 Jan. 25, 2012 Feb. 8, 2012 Mar. 6, 2012 Mar. 21, 2012 Apr. 24, 2012 May 9, 2012
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South-Western City Schools

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