MARAC Operating Protocol 2013 - Safer Derbyshire

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Derbyshire MARAC Operating Protocol (MOP) Minutes and administration • The Derbyshire MARAC Administration Team is made up of a MARAC Supervisor & 2 Administrative assistants • All Derbyshire MARAC Administrative duties will be conducted by the Derbyshire MARAC Administration Team. All minutes will be sent out no later than 3 working days after a MARAC meeting has taken place • The MARAC Administrator/Co-ordinator will let partners know what set cases have had a 12 months lapse since the last MARAC and therefore would not be considered a repeat should another incident occur. This will be in the form of a monthly updated spread sheet with those victims still current to MARAC highlight. Information shared at MARAC • The MARAC Information Sharing Protocol must be signed by all agencies and has an agreed date for review. • Agencies can sign up to the MARAC Information Sharing Protocol by requesting a copy of the protocol & then sending a signed letter headed agreement by the CEO of the agencies or organisation to the Derbyshire MARAC Supervisor, who has overall responsibility for collating & storing the signed agreements • At the beginning of each Derbyshire MARAC meeting the Chair will read out the confidentiality statement & invite attendees to sign it before the main body of the meeting begins. (please see appendix E) • Any victims that do not give consent will be identified to all partnering agencies ahead of the planned meeting, agencies are invited to refer cases that do not give consent as appropriate through to the MARAC process & document their actions accordingly. (please see Appendix F) Action planning • The purpose of the action plan; o A tailored action plan will be developed at the MARAC to increase the safety of the victim, children, perpetrator, other vulnerable parties and any professionals. • Typical types of actions that will be most commonly agreed. o flagging and tagging of files, referral to other appropriate multi-agency meetings, prioritising of agencies’ resources to MARAC cases. o Letter to victims GP o Referring Agency to feedback appropriate information to the victim with regards to the outcome of the MARAC meeting where safe to do so • All assigned actions will be completed in a timely manner pertaining to its urgency & specific risk identified, agency representatives are to report all actions with an explanation & planned continued action to the MARAC Team within the minutes template before the following meeting. All agencies will then be required to sign the Confirmation of Actions sheet (please see Appendix G) stating that any actions assigned to their agency have been completed unless stated. Outstanding actions are recorded within the minutes with a full explanation given. Derbyshire MARAC Operating Protocol 2013 8
Derbyshire MARAC Operating Protocol (MOP) Referral to and from other MARACs • Agencies are able to refer to MARAC’s outside of Derbyshire by sending a completed referral & risk assessment to the Derbyshire MARAC Administration Team & they will forward the information to the relevant MARAC with full referring agency details for contact purposes • The referral to an outside MARAC may happen if a victim wishes to move to another part of the Country • The process in dealing with referrals from out side the Derbyshire area are exactly the same as those received by agencies within the Derbyshire area. However it should be noted that referring agencies from outside the Derbyshire area may not be able to attend the perspective Derbyshire MARAC, but are invited to do so where possible. Where this is not possible the responsibility of being the victims voice & support the referral will fall to the local IDVA • All relevant & proportionate Information will be shared relating to referrals to and from other MARAC’s, as per CAADA guidelines (***please see*** CAADA protocol on referring to other MARAC’s www.caada.org.uk) • It is the responsibility of the referring agency to inform the MARAC if they identify that a MARAC victim is leaving the area. V. EQUALITY • Specialist agencies & representatives are invited to participate in the Derbyshire MARAC’s where appropriate, any additional specialist service identified will be notified ahead of the perspective MARAC by the referring agency to allow those representatives to attend. i.e, specialist BME services & LGBT services, such as Derbyshire Friend • Equality outcome will be monitored in the following way; o The MARAC administrator collects information on the profile of the local population referred to the MARAC in order to monitor equality of outcome to all Derbyshire MARAC’s. o An Equality Impact Needs Assessment (or equivalent) will be conducted annual in relation to the MARAC (either independently or within existing assessments of domestic abuse) to identify the needs of your local population (including age, disability, race, belief, sexual orientation, gender or gender identity). VI. EVALUATION • Data from all Derbyshire MARAC’s is collected by the Derbyshire MARAC Administration Team • This date is the reviewed by e.g. CAADA, the Derbyshire MARAC coordinating & Governance Group and the Strategic Partnership o Data collected from the MARAC’s will be reviewed by the Coordinators group and the Steering Group and reported to the Strategic Partnership VII. COMPLAINTS • Derbyshire MARAC’s promote healthy working partnership within all organisations, no agency should take preference over another, where a grievance or complaint is evident & just, then full information should be passed through to the MARAC Team to enable adequate resolution via the coordinators group Derbyshire MARAC Operating Protocol 2013 9
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MARAC Operating Protocol 2013 - Safer Derbyshire

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