ORGANISING COMMITTEE MEETING 3 August 2010 MINUTES and ...

ORGANISING COMMITTEE MEETING
3 August 2010
MINUTES and ACTION ITEMS
1. Welcome & Apologies
Present: Lucy Tran-Nguyen, Rachel Meldrum, Mark Sutherland, Sean Bithell, Jane Ray, Barbara Hall, Rebecca
James, Gina Shaw, Andrew Daly
Apologies: Victor Galea, Caroline Mohammed, Peter Williamson, Stanley Bellgard.
2. Previous Minutes
The previous minutes were accepted.
Additional rooms will be required for:
APPS Executive meeting, Wednesday 27 April (pm after poster, wine and cheese session)
APPS Editors for lunchtime meeting (April 27 or 28 th )
Rooms may be required for specials interest groups on Wednesday 27 April after the wine & cheese
poster session.
Rachel finalising flyer promoting Darwin tours and will send to Gina to send out to database.
It was advised that the molecular workshops cannot be combined.
ACTION:
• Rachel to provide Conlog with flyer promoting tours in Darwin for delegates.
• OC to advise Conlog if additional rooms are required
3. Marketing
Conlog to send eflyer re workshop selection to Peter Williamson to send to APPS member database. All email
distributions should be sent to Peter to distribute to APPS members.
Lucy advised the ASDS conference is next week and will be providing them with 130 flyers to put into conference
satchels for delegates.
ACTION:
• Conlog to send workshop eflyer to Peter Williamson to send to APPS database.
• Lucy to send flyers to organisers of ASDS conference for delegate satchels.

4. Venue
No further information regarding the venue at this stage.
5. Sponsorship & Exhibition Update
Sponsorship committee will be contacting chemical companies again this month as it is the new financial year.
Application to HAL in progress and will hopefully generate $35,000 in sponsorship.
ACTION:
• Sponsorship committee to follow up chemical companies
6. Timeline
Timeline tracking well – items of interest for August:
Conlog to obtain AV quotes
Committee to identify official guests for conference opening and social functions
Committee to identify musicians/entertainment and send suggestions to Rachel
Conlog to obtain conference insurance quote
ACTION:
• Conlog to obtain AV quotes
• Conlog to obtain conference insurance quote
• Committee to identify official guests for conference opening & social functions
• Committee to identify musicians/entertainment for social functions & send suggestions to Rachel
7. Budget
No changes to the budget at this stage.
16 registrations received to date.
8. Social Program
No further update on Social Program.
Refer action items under timeline.
9. Scientific Program Update
Mark advised that all plenary speakers have been contacted and have received both formal and informal
acceptances from all speakers.
Mark receiving bio’s and pictures for the website and will follow up on those not received. Once all received
Mark to send all speaker details to Conlog to post on website and log in database.
4 nominees have been received for the McApline Lecture. Mark to distribute nominees CV’s to program
committee for decision.
Program committee will also identify chairpersons for concurrent sessions.
ACTION:
• Mark to follow up on speaker bio’s and pictures and send to Conlog once received
• Conlog to post speaker information on website once received
• Program committee to choose a nominee for the McAlpine Lecture
• Program committee to identify chairpersons for concurrent sessions

10. Workshops
No changes to the workshops at this stage.
Charles Darwin University will possibly have in-kind sponsorship for use of their rooms for the workshops.
Workshop preference selection now on website.
11. Other Business
Local Darwin committee looking into speaker gift ideas and obtaining quotes.
Conlog to send pricing and ideas on gifts used for previous conference in Darwin to Lucy and Rachel.
ACTION:
• Conlog to send pricing on speaker gift ideas from previous conference to Lucy & Rachel
12. Next Meeting
Tuesday 7 September
9.00am NT
9.30am QLD
10.30am EST
Committee Teleconference followed by Program Committee
Teleconference