Project Charter - Department of Administration

Project Enablers
There are four primary project enablers of the Sunflower Project. These are the critical supporting roles
and associated activities required for successful implementation of the new Statewide FMS. The bulleted
lists below summarize elements of each enabler.
Project Controls
• Role Description:
• Monitor the health of the project with respect to scope, cost and schedule and provide
status information to the Sunflower Project Leadership Team and the Kansas Information
Technology Office(KITO)
• Responsibilities:
• Assist Accenture in development and modifications of the project plan
• Monitor the project plan and review weekly and monthly status reports
• Identify issues and elevate to management for resolution
• Manage administrative aspects of deliverables
• Administer the change control process
• Provide guidance to agencies developing project plans for agency-related project
activities
• Prepare quarterly KITO submittals
Change Management
• Role Description:
• Assist agencies with implementation support including training and ensure agencies are
completing their required work on time and in accordance with the overall Quality
Assurance (QA) standards
• Responsibilities:
• Assist in defining and resolving requirements to support the State of Kansas’ business
processes from a change management perspective
• Prepare and manage communication approach and plan
• Prepare and manage training approach and plan
• Prepare and distribute communications
• Design and develop training materials
• Plan, manage, and execute end user training
• Participate in assessing deployment readiness
• Prepare, execute, and compile surveys and results
Quality Assurance
• Role Description:
• Participate in defining the QA standards for the Sunflower Project including measuring
agency QA capabilities, developing testing methodologies, and tracking and report
defects
• Responsibilities:
• Participate in Analyze sessions to understand requirements
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