Project Charter - Department of Administration

Change Control Process
The Sunflower Project uses this process for all scope, schedule or cost changes.
The Change Control Board
The Project Director, Deputy Project Director and the Implementation Manager comprise the CCB, with
the State’s PMO manager serving as Secretary. The Sunflower Project Team Manager must receive
authorization from the CCB to proceed with the CR.
Using a template, the Team Manager will develop the CR. Analysis will include impacts to business
requirements, cost, schedule and State and Accenture resources. The submitting Team Manager will
present the CR to the CCB, who will discuss the merits of the CR collaboratively between the CCB, the
sponsor, Accenture, and affected stakeholders.
Initiating Change Requests
A State Sunflower Project Team Manager (i.e. Finance, Technical and Change Management) will
sponsor each Change Request (CR). The State Team Manager initiates the CR by sending an email
request to the Change Control Board (CCB). The request should include a priority designation.
• Priority 1 – Urgent and Major Impact
• Priority 2 – Urgent and Minor Impact
• Priority 3 – Not Urgent and Major Impact
• Priority 4 – Not Urgent and Minor Impact
Major Change Requests: Change Orders
Accenture will not bill the State for developing CRs requiring less than eight hours analysis. CRs
requiring more than eight hours of analysis are designated “major” CRs. Major CRs are considered
change orders, and are developed according to a template. Accenture will submit and receive approval
for a CR before developing a major CR. A major CR shall be designated as a deliverable for which
Accenture will be compensated at the agreed-to price/rate.
Within five days the CCB will:
• Approve the CR
• Disapprove the CR
• Request additional information
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