SCHOOL DISTRICT OF UPPER DUBLIN Legislative Meeting ...

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Legislative Meeting Minutes, November 14, 2011 Upper Dublin High School Robotics Club – Potsdam, NY The Board granted the Upper Dublin High School’s Robotics Club permission to travel to Clarkson University, Potsdam, NY December 1 – 3, 2011 to attend the Northern NY FIRST Tech Challenge. 2. Approve Exchange Student for Second Half of 2011-2012 School Year The Board approved one student from EMF (Educational Merit Foundation, Garland, TX) EMF would like to place one student from Germany in the Upper Dublin High School for one semester. The student will be housed with a district family. 3. Approve Conferences The Board approved the conferences listed on the attached page. FACILITIES REPORT/RECOMMENDATIONS MOTION: On a motion by Mr. Chmielewski seconded by Dr. Levinowitz, motion #1 was approved as read. Motion carried by unanimous affirmative voice vote (Dr. Saddler and Mrs. Good absent). 1. Approve Disposal of Excess, Obsolete and Non-Repairable Equipment The Board approved the list of excess, obsolete and non-repairable equipment for disposal. A list of the materials can be found on the School District of Upper Dublin website under District Administration/ Facilities Department. The property shall be available for inspection by the public during the period of November 15, 2011 to December 15, 2011. Interested persons shall call Marcia Younker at 215-643-8815. FINANCE REPORT/RECOMMENDATIONS MOTION: On a motion by Dr. Resnick seconded by Dr. Levinowitz, motions #1 and #2 were approved as read. Motion carried by unanimous affirmative voice vote (Dr. Saddler and Mrs. Good absent). 1. Treasurer’s Report The Board accepted the October 2011 Treasurer’s Reports and Upper Dublin High School Fund Trial Balances for October 2011, and file both for audit. 2. Recommend Approval of Vouchers The Board approved the vouchers as listed below: Account & Bank Payments Made Check Numbers Amount Through Food Service, Citizens October 2011 1429-1470 $ 91,422.78 General Fund, Citizens November 9, 2011 6951-7357 $ 1,182,674.55 General Fund, Citizens November 9, 2011 ACH Transfers $10,720,684.13 2006 Bond, PLGIT/ARM November 2011 None $ -0- 2010 Bond, PLGIT/ARM November 2011 305-313 $ 1,018,162.49 MOTION: On a motion by Dr. Resnick seconded by Dr. Levinowitz, motions #3, #4, and #5 were approved as read. Motion carried by unanimous affirmative voice vote (Dr. Saddler and Mrs. Good absent). Page 4 of 10
Legislative Meeting Minutes, November 14, 2011 3. Recommend Board Accept Approval of PlanCon Part I, Interim Reporting The Board accepted to record and maintain documentation of the communication received from the Commonwealth of Pennsylvania, Department of Education dated September 27, 2011, approving PlanCon Part I, Interim Reporting, Change Order No. GC-17 for the high school project. The Board action on September 12, 2011 included a change order for $26,729 for which PDE has granted permission to implement. (See attached document.) 4. Recommend Renewal of Flood Insurance for Sandy Run Middle School and Annex The Board approved the renewal of flood insurance coverage for both Sandy Run Middle School and Annex with the Fidelity National Insurance Company in the amount of $11,442 each for a combined total of $22,884. 5. Recommend Approval for 2011-2012 Cooperative Purchasing The Board approved the 2011-2012 Cooperative Purchasing through the following sources: Montgomery County Intermediate Unit #23, Co-Stars, PEPPM, US Communities, Chester County Intermediate Unit #24 (Food Service), Delaware Valley Association of Business Officials- Food Service Division, Eastern School Purchasing Network (Food Service), and Tri-County Purchasing Group (Food Service). MOTION: On a motion by Dr. Resnick seconded by Dr. Levinowitz, motion #6 was approved as read. Motion carried by unanimous affirmative voice vote (Dr. Saddler and Mrs. Good absent). 6. Recommend Approval of Resolutions of Montgomery County Tax Collection Commission (MCTCC) Appointment of Berkheimer for Collection of Earned Income Taxes (EIT) The Board approved the Montgomery County Tax Collection Commission (MCTCC) appointment of Berkheimer Tax Administrator for collection of Earned Income Taxes. As required by Act 32, the Montgomery County Tax Collection Committee (MCTCC) appointed a earned income tax (EIT) collector, Berkheimer Associates, to collect earned income tax for all Montgomery County jurisdictions effective January 1, 2012. In conjunction with that appointment, all municipalities and school districts imposing EIT need to adopt the two attached resolutions. The first appoints the Business Administrator as the liaison between the School District of Upper Dublin and Berkheimer; the second resolution is regarding the fees associated with the collection of delinquent earned income tax. Mr. Paston asked the Board to discuss the tax penalty situation that was brought up at the Work Session meeting by Doris Schmauk. He said he felt it was unreasonable for her to be penalized 10% for an error that occurred the day after her taxes were due. After some discussion about her situation, Mr. Paston recommended to the Board that the issue should be discussed at a later point in the event something like this occurs in the future and to look at the penalty assessed if taxes are considered late. PERSONNEL COMMITTEE RECOMMENDATIONS MOTION: Mrs. Mendelson made a motion to approve motion #1 as stated below. Mr. Robinson seconded the motion. Motion passed by unanimous affirmative voice vote (Dr. Saddler and Mrs. Good absent). 1. Approve contract agreements with BenefitFocus.com Inc. and Discovery Benefits Inc. The Board approved contract agreements with BenefitFocus.com Inc. and Discovery Benefits Inc. to provide services to manage employee healthcare programs, flexible spending accounts, COBRA, and other health benefits programs. Page 5 of 10
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