REQUEST FOR QUOTATION (RFQ) - UNDP Afghanistan

REQUEST FOR QUOTATION (RFQ) 

NAME & ADDRESS OF FIRM: DATE: 3 September 2010 

REFERENCE: UNDPAFG/2010/0272 

INSTALLATION OF SECURITY 

FENCE 

You are requested to submit your offer to UNDP secure email address Bids.af@undp.org or in 

sealed envelope to the below address no later than 10 October 2010 at 14:00 hrs (Local time). 

United Nations Development Programme (UNDP), 

Procurement Unit or UNDP 

Shah Mahmood Ghazi Watt, Kabul, Afghanistan 

Telephone :0202124148 

E-mail Address: Bids.af@undp.org 

Note: 

Site inspection will be conducted on Sunday 6 October 2010, at 10:00 AM (Kabul Time). 

S/no 

Specification and RFQ for security fence upgrading of Country office Unit Qty 

Unit 

Cost 

USD 

Total Cost 

USD 

1 

Demolition of existed steel cover at top of wall as applicable, The 

Contractor shall remove and dispose of all debris, concrete etc. The 

Contractor shall verify the location of debris disposal with the UNDP 

representative. 

M3 6 

3 

2 

site preparation: 

Preliminary site clearance including leveling of the site. 

Set out the foundation at top of the wall for RCC ring. 

Ls - 

Reinforcement Cement concrete (RCC) M200 

Portland cement - high quality to Engineer's approval 

Sand - river sand 

Aggregate - course aggregate / rinsed clean prior to use 

Mix (cement:sand:aggregate) - 1:1.5:3 

M3 8 

Curing - 3 weeks using burlap sacks let continuously wet with potable water. 

Curing for cool weather, to prevent concrete from freezing and take initial 

setting. 

4 Shuttering High quality wood subjected to Engineer Approval M2 4

5 

6 

7 

8 

Security Fence – 

Perimeter Wall is already existed Fencing shall consist of the types 

shown in drawings, The estimated perimeter wall distance is 400 meter, 

but the high is deferent in each location. For detail refer to table 1.001 

The fence include wire mesh, GI pipe, Sniper screen 

Chain link fabric 9 gage 2” mesh high quality subjected to eng approval. 

Galvanized steel pipe with diameter 2 inch high quality subjected to 

Engineer Approval. 

Sniper screen high quality subjected to Eng Approval 

One row of concertina wire with 60 cm diameter high quality subjected 

to Eng Approval. 

M2 70 

Plaster 

Port land cement 

Sand- river sand 

Mix (cement sand) 1:4 

M2 14 

2cm thick layer 

Curing 3 weeks 

Painting 

3 layer high qualities paint M2 30 

Pipe: GI pipe from foundation to the height of wall 

M 

50 

9 Excavation: Excavation of foundation for installation of pipe M3 8 

Green Screen Installation of Green screen as per engineer 

approval 

Barbed wire Installation of Barbed wire on the existed security 

fence 

Delivery Term 

(INCOTERMS 2000) & 

Place 

CONDITIONS 

a DDU 

Total 

1 C&F 1 CIP 1 CPT 

M2 

50 

M2 17 

PLACE: 

Installation of security fence around UNDP Compound 

Payment Terms 

1. First installment (30% of the contract amount) will be paid to the 

contractor after verification and acceptance of 30%, actual work 

completed in the field. 

2. Second installment (30% of the contract amount) will be paid to the 


completed in the field. 

3. Third installment (30% of the contract amount) will be paid to the 


completed in the field.

4. 10 % as a liability period for 12 months will remain with UNDP for 

one year as a grantee. 

5. 10% of the total contract is performance security deposited in certified 

bank by UNDP prior signing of the contract. 

Validity of Quotation 

30 DAYS a 90 DAYS 

Preliminary Examination - 

Completeness of quotation. Partial bids permitted. a Partial bids not permitted 

Project duration 

Mode of Transport 

General Terms and 

Conditions 

30 working days after signature for contract 

AIR 

SEA 

SURFACE Locally 

OTHERS 

Attached (see below the Scope of Services) 

Please state 

(Procurement officials should cancel the lines which are not applicable) 

Quantity discount and early payment discount 0 

Details on any warranty/guarantee conditions: The contractor must warranty the construction work for 12 months 

after the completion of the project. 

REQUIREMENTS 

Language: All documentation, including installation and operating manuals shall be in: 

aEnglish 1 French 1 Spanish 1 Others 

Electricity: Volt: Hz: phase AC:

Technical Specifications, requirements and scope of the work: 

1) The contractor has to complete the project with best quality and according to the 

attached project plans and sketches under the observation of UNDP engineers. The 

upgrading and repairing work must be according to the norms, specifications and 

standard provided by UNDP Engineers. If the implemented work is not completed 

according standard norms and specifications, the work must be destroyed and redone 

by the contractor at no extra cost or wage. 

2) The contractor shall supply all labor (expert, skilled and unskilled), materials, tools, 

equipments, transportation, food, prepare accommodation, arrange security and 

safety plans and materials, and the works, and relevant documents as may be 

necessary for the full satisfactory completion of all specified works. Quality control 

system is an integral part of this contract and project implementation requirements, 

which will be direct responsibilities of the contractor to complete and fallow their 

work accordingly. 

3) The work site must be cleaned by contractor on a daily basis. The storage and 

security of all materials, supplies, tools, and equipments provided is the contractor’s 

responsibility. Upon completion of the works. 

4) Payment will be made on actual work done at the site according to the accepted 

rates. In the case of additional or extra works, the contractor has to take approval 

from UNDP Engineers; otherwise no payment will be made for additional or extra 

works. 

5) Contractor is to start the Work within 2 (two) working days after official permission 

The contractor is responsible to complete the Works within (4) weeks of the 

contract date, failing which the contactor shall be subject to paying 0.05 % of the 

total contract amount as penalty for each day the Works remains incomplete. This 

penalty may also be imposed, if the Contractor falls seriously behind work schedule 

because of any reason which is not acceptable for UNDP.

6) For more detail refer to Attached drawings Fencing work the contactor should used 

high qualities material as GI pipe, wire mesh and sniper screen. Wire ties rails, posts 

and braces shall be constructed on the secure side of the fence alignment. Chain – 

link fabric shall be placed on the opposite to secure area. Only 9 gage galvanized 

steel tie shall be used for fastening the fence fabric to fence post and rails 16 gage, 

long stainless steel double loop bar tie wires shall be used for fastening fence fabric 

to tension wire and truss rods. Hog rings shall not be allowed on censored fence. 

Bottom rail shall be attached to double rail ends using 3/8” carriage bolts as shown. 

Additional hole shall be drilled through bottom rail ends to insure the carriage bolts 

pass through the bottom rail as shown. 

7) The contractor should bring the sample of material, used in the building for the 

approval of the UNDP Engineers. Without the approval of UNDP engineers the 

contractor can not use any construction material. 

8) RCC (reinforce cement Concrete): The ratio of the PCC concert must be M: 200 (1, 

1.5, 3). Crash as per engineering norms should be used with clean sand, fresh 

cement and clean water. The mortar must be mix by the mixer with proper way. 

Vibrator must be used as per the instruction of site engineer. Curing should be at 

least for 15 regular days, three times a day. 

9) The removed loss soil from under construction building should be transport to 

outside of the building area where governmental authorities permit. 

10) The Removal debris materials and site cleaning before beginning of the project and 

after the completion of project should be done by contractor and the debris materials 

should be transport out of the project site. 

11) The estimation given in BoQ are approximately measured so payment will be made 

based on actual work done in the field by the contractor as per the given drawings 

and instruction of the site engineer. 

12) The contractor must follow the technical drawings and in the case of any changes, 

the contractor should take prior approval of the UNDP engineers. 

13) The contractor of this contract doesn’t have the right to give the project to subcontractor. 

14) The contractor must have site visit and based on the site visit to prepare the BoQ. 

UNDP will evaluate the RFQ based on the following

1. Valid AISA Licenses: The contractor must have valid AISA license 

2. Project List: The contractor should have completed in past at least two similar 

project (USD30,000) and must include the names ad contract detail(telephone 

numbers and email addresses) of the client; 

3. Staff List: This must include CV of one site engineer who will monitor the 

construction work on daily bases with three years experience. 

4. Complete BoQ: The contractor should quote for all items of the BoQ, partially 

BoQ will be rejected. 

Work Plan: This must include the sequence and duration of ALL activities proposed by 

the contractor to undertake the completion of the proposed construction works. The work 

plan should show that the contractor understand the works to be undertaken 

Attached are the conceptual drawings

REQUEST FOR QUOTATION (RFQ) - UNDP Afghanistan

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