Course Coordinator Policy - University of New England

Course Coordinator Policy
Document data:
Document type:
Policy
Administering entity:
Academic Board Secretariat
Records management system number:
Date board endorsement: 2 April 2012
Date approved: 27 April 2012
Approved by:
Council
Indicative time for review:
5 years from date of approval
Responsibility for review:
AB Teaching and Learning Committee
Related policies or other documents: Academic Quality Management Policy
Advanced Standing Policy
Advanced Standing Policy Procedures
Assessment Policy
General Rules
Intensive Schools Policy
Relaxing Clause Procedures
Special Assessments Policy
University Medals and Prizes
Unit and Course Monitoring Procedures
Course Coordinator Role and Responsibility Procedures
(Attached)
1. RATIONALE AND SCOPE
This policy defines the scope of the role of Course Coordinator at the University of New England and
establishes a framework for appointment of a Course Coordinator, including selection criteria and
terms of appointment. The policy should be read in conjunction with Course Coordinator Role and
Responsibility Procedures.
2. PRINCIPLES
2.1. The Course Coordinator is vital to the academic function of the University of New England.
The Course Coordinator provides leadership and works with the Heads of Schools/Pro Vice-
Chancellor and Deans, as appropriate, and the course team and provides leadership.
2.2. Each Course or discipline group of courses is required to have an appointed Course
Coordinator.
2.3. The appointment of staff to the role of Course Coordinator is transparent and aligned with
UNE’s Enterprise Agreement and UNE’s Employment Equity and Diversity objectives.
3. POLICY
3.1. Scope of the Course Coordinator Role
3.1.1. The Course Coordinator plays a key role in leading and managing a course and
facilitating university-wide engagement with the course team.
3.1.2. Specific responsibilities of the Course Coordinator include the following in respect
of an individual Course.
a) Course Leadership: oversee the implementation at the Course level of UNE’s
teaching and learning priorities including leadership in innovative course

development, curriculum design, development, implementation, evaluation,
monitoring and review.
b) Quality Enhancement: manage Course quality and the on-going improvement
processes in accordance with relevant policies.
c) Student Management: provide academic advice on complex Course
requirements and student matters as outlined in UNE’s General Rules.
d) External Relationship Management: monitor changes in the external
environment and liaise with relevant internal stakeholders, professional,
industry and community bodies, in consultation with the Head of School/Pro
Vice-Chancellor and Dean or nominee .
e) Marketing and Recruitment: Promote the Course in conjunction with Faculties
and relevant University directorates.
f) Regularly report on course issues and outcomes to Head of School/Pro Vice-
Chancellor and Dean.
3.2. Appointment of a Course Coordinator
3.2.1. Applicants for the role of Course Coordinator will be invited to express interest in
the role by the relevant Pro Vice-Chancellor and Dean or Head of School.
3.2.2. Appointment to the role of course coordinator will be made by the
Executive/Management Committee of the responsible School or Faculty.
3.2.3. An EEO Observer should be part of the selection process.
3.2.4. The term of appointment will be for two years.
3.3. Selection Criteria
3.3.1. The selection criteria will be set by the Head of School/Pro Vice-Chancellor and
Dean.
3.3.2. To ensure consistency the following criteria must be included as a minimum:
a) Applicant employed at Level C or above.
b) Approval to appoint at Level B may be sought from the Pro Vice-Chancellor
Dean.
c) Demonstrated capacity to undertake the duties/tasks associated with the
position of course coordinator as designated in 3.1.2.

Course Coordinator: Role and Responsibilities
Document data:
Document type:
Procedure
Administering entity:
Academic Board Secretariat
Date approved: 2 April 2012
Approved by:
Academic Board
Indicative time for review:
5 Years from Date of approval
Responsibility for review:
AB Teaching and Learning Committee
Related policies or other documents:
Academic Quality Management Policy
Advanced Standing Policy
Advanced Standing Policy Procedures
Assessment Policy
General Rule
Intensive Schools Policy
Relaxing Clause Procedures
Special Assessments Policy
University Medals and Prizes
Unit and Course Monitoring Procedures
Course Coordinator Policy
1. RATIONALE AND SCOPE
These procedures establish the core responsibilities and performance expectations associated with
the role of Course Coordinator at the University of New England. These procedures should be read in
conjunction with Course Coordinator Policy.
2. PRINCIPLES
2.1. Each Course is required to have an appointed Course Coordinator responsible and
accountable for the activities outlined in the associated Course Coordinator Policy and
developed in this Role and Responsibilities Procedure document.
2.2. Salary and workload allocation relating to duties performed as a Course Coordinator are to
align with the UNE Workplace Agreement and School workload policies.
3. RESPONSIBILITIES AND KEY PERFORMANCE EXPECTATIONS
The detailed responsibilities and key performance expectations of a Course Coordinator include but
are not limited to the following:
3.1. Course Leadership
a) Provide effective leadership for implementation of UNE’s teaching and learning priorities
at a Course level.
b) Provide effective leadership in innovative course development, curriculum design,
development, implementation, evaluation, monitoring and review.
c) Lead a collaborative Course team and chair regular course team meetings.
d) Where applicable, ensure that a Course Advisory Committee is in place and meets
regularly to provide external industry and professional input to the Course.
e) Liaise with relevant industry and professional groups as an integral part of on-going
course development.
f) Coordinate new proposals and review amendments to the existing Course.

g) Manage the professional accreditation and re-accreditation processes. Advise students
and staff on academic rules.
3.2 Quality Enhancement
a) Manage Course quality and continuous improvement processes in accordance with
relevant policies and especially the Academic Quality Management Policy 1 .
b) Assist with implementation of recommendations from relevant Review Committees 1 .
3.3 Student Management
a) Liaise with the Student Centre regarding advice to students on programs of study;
eligibility for admission to candidature enrolment approvals; special
examinations/special consideration/special extensions of time; advanced standing,
exclusions and early intervention strategy.
b) Liaise with the Directorate of English Language and International Services in respect of
legislative requirements applicable to international students.. 2
c) Assess applications for Advanced Standing that require the agreement or approval of the
course coordinator. Assess applications for students applying for cross institutional
study.
d) Make a determination on applications from students seeking reinstatement or
readmission or re-enrolment after exclusion where the course coordinator’s approval is
required. 3 .
e) Assess and rule on applications from students wishing to enrol concurrently in a degree
of Bachelor with Honours in another Course. Decide on the application of the Course
rules during transition to a new course or course requirements and for students
resuming study after approved intermission. 4
f) Assess and rule on applications from students wishing to exceed the normal maximum
study load for a full-time student. 5
g) Monitor all attendance requirements for Course-based Mandatory Intensive Schools 6
3.4 External Relationship Management
a) Call meetings of a Course Advisory Committee as required and as relevant to the degree,
including external representation from industry and professional groups.
b) Monitor changes in the external environment that may affect the Courses. Represent the
Course at meetings and events as required.
c) Liaise with relevant external bodies and professional groups.
3.5 Marketing and Recruitment
Contribute to the promotion of the Course in conjunction with Faculties and relevant
University directorates.
1 Academic Quality Management Policy
2 General Rule
3 Assessment Policy
4 General Rule
5 General Rule
6 Intensive School Policy