Request for Qualifications RC-006-Q-0910 Non ... - Richland County

questions to the Office of Procurement at least five calendar (5) days prior to the Qualification receipt
date. No further questions will be accepted after this date.
14. Qualification preparation must follow the directions below:
a. All Qualification shall be complete and carefully worded, and must convey all
of the information requested by the County.
b. Qualification are to be prepared simply and in a manner designed to provide the County
with a straightforward presentation of the Offeror’s capability to satisfy the requirements
of this RFP. The Offeror must, therefore, follow the RFP format, utilizing the same
section titles and paragraphs.
c. Qualification may include any additional comments over and above the specific
information requested.
15. Qualification must be clearly marked “Confidential” for each part of the Qualification that is consider
to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South
Carolina, 1976 (1986 Cum Supp.) (Freedom of Information Act). If any part is designated as “Confidential”,
there must be attached to that part an explanation of how this information fits within one or more categories listed
in Section 30-4-40. The County reserves the right to determine whether this information should be exempt from
disclosure.
16. Contractual engagement and designation shall remain in force for a period of one (1) year, equivalent to
Three-hundred sixty five (365) calendar days, with the parties having the right to extend by mutual agreement, on
a year-to-year basis not to exceed four (4) additional years. The document that forms the contract shall include
this entire solicitation, all amendments and the successful offeror’s Qualification. Additional contracts for
maintenance support may be entered into between the customer and Vendor at the completion of the warranty
period
17. To maintain the integrity of the procurement process, all contacts and discussions shall be directed to the
Director of Procurement prior to the solicitation due date. The Director of Procurement may waive this provision
on a case-by-case basis, and such waiver shall be documented.
Verbal comments or discussions by county associated personnel relative to this solicitation shall not be
binding!
18. Insurance
Insurance shall be obtained and maintained as per the requirements outlined in the General Conditions – Item 34
19. Each Offeror shall fully acquaint themselves with conditions relating to the scope and restrictions attending the
execution of the work under the conditions of this solicitation. Failure to acquaint themselves with existing
conditions shall in no way relieve the Offeror of any obligation with respect to this solicitation or contract.
20. By responding to this solicitation, it is understood that each Offeror shall comply with all applicable federal, state
and local laws and shall meet all requirements imposed upon this service industry by regulatory agencies.
21. Richland County will award a contract to one vendor. The successful vendor may not subcontract the award
without prior written consent from the Richland County Procurement Department
22. Richland County does not authorize automatic price increases. A request for a price increase must be submitted
in writing sixty (60) days prior to the effective date to the Richland County Procurement Department. The request
will be subject for negotiations and approval