Oath of Office Police Chief Tom McNulty Venice ... - City of Venice.

Oath of Office 

Police Chief Tom McNulty 

Venice Police Department 

May 10, 2011 at 1:00 p.m. 

Council Chambers

POLICE OATH OF OFFICE 

(Raise your right hand and repeat after me…) 

I, TOM MCNULTY, do hereby solemnly swear that I will support the 

Constitution of the United States…. 

The Constitution of the State of Florida and the laws and ordinances of 

the City of Venice… 

I will obey the rules and regulations of the Department of Police of the 

City of Venice… 

I will discharge the duties of my office of CHIEF… 

According to the best of my knowledge and ability, so help me god,

AGENDA 

REGULAR MEETING 

VENICE CITY COUNCIL 

COUNCIL CHAMBERS – 401 West Venice Avenue 

May 10, 2011 – 1:30 P.M. 

This meeting will be broadcast on Comcast Channel 189 on Wednesday, May 11, 2011 and Saturday, May 14, 2011 

at 9:30 a.m. The entire meeting will be broadcast twice in the following week on Access 19 (Comcast Channel 19) 

(Verizon Channel 32). Log on to www.scgov.net, click on Access Sarasota Television to see when the meeting is 

scheduled to run. For further information, log on to www.venicegov.com 

CALL TO ORDER 

ROLL CALL 

INVOCATION – Rev. Robert Schaefer, Emmanuel Lutheran Church 

PLEDGE OF ALLEGIANCE 

I. AWARDS 

National Drinking Water Week May 2-6, 2011 Poster Contest Winners: 

Venice Elementary – Megan Knecht, 5 th Grade; Zeek Sigmon, 5 th Grade; 

Epiphany Cathedral School – Megan Bettley, 4 th Grade, Hanna Stesney, 5 th Grade; 

Laurel-Nokomis Elementary – Erick Alcantara, 4 th Grade, Nathaniel Parker, 5 th Grade 

Venice Legacy Awards, Presented by the Venice Historic Preservation Board and the 

City of Venice to Fred H. Albee, M.D. and Douglas M. Murphy, M.D. 

II. 

MAYOR’S PILLAR OF THE COMMUNITY AWARD 

E. G. “Dan” Boone 

III. 

PROCLAMATIONS 

Jennifer Tucker-Mogensen, MA, Healthy Communities Coordinator, South County 

Family YMCA: Support Local Efforts to Combat Obesity 

Jean Trammell, Chair, Historic Preservation Board: Designating May 2011 as National 

Preservation Month 

John Patek, Code Enforcement Inspector, and Patricia Stuehler, Code Enforcement 

Inspector: Designating the First Week of June, 2011 as Code Enforcement Officers’ 

Appreciation Week

City Council Agenda – 05/10/2011 – Page 2 of 4 

Vince LaPorta, Building Official: Designating May, 2011 as Florida Building Safety 

Month 

Commander Timothy McGarr, Venice Sail and Power Squadron and Commander James 

Sleichert, Coast Guard Auxiliary 86 of Venice: Designating May 21 through May 27, 

2011 as National Safe Boating Week 

IV. 

RETIREMENT 

Sanders “Junior” Roberts, Solid Waste Equipment Operator 

Debra Gardow, Solid Waste/Recycling Superintendent 

V. SERVICE AWARDS 

10-Years Service Award 

Jack A. Stevenson, Fire Marshal, Fire Department 

20-Years Service Award 

Jimmy Campbell, Plant Operator B, Utilities Department, Water Reclamation 

VI. 

APPOINTMENT 

Public Art Task Force 

Richard W. Tacy to Complete the Term of Julia Hyman from May 10, 2011 until 

October 31, 2011 

Planning Commission 

Shaun Graser to Complete the Term of Greg Shanika from May 10, 2011 until 

January 31, 2014 

VII. 

APPROVAL OF MINUTES 

Regular Meeting 

March 8, 2011 

Special Meeting 

March 15, 2011 

VIII. AUDIENCE PARTICIPATION 

IX. 

UNFINISHED BUSINESS 

ORDINANCE – FINAL READING AND PUBLIC HEARING


1. Ordinance No. 2011-07, Amending City of Venice Ordinance No. 2010-13 which 

Adopted the Official Budget of the City of Venice, Florida for the Fiscal Year 

Beginning October 1, 2010 and Ending September 30, 2011; by Increasing the 

Total Sources of Funds by $3,933,082 and Uses of Funds by $3,761,207 (as 

revised from first reading) 

X. NEW BUSINESS 

A. PRESENTATIONS 

1. Jim Davis, Employers Mutual, Inc. and Alan Bullock, Director Administrative 

Services: Health Insurance Contribution Rates for Retirees and Council Action 

(10 Min.) 

2. Jack Colligan, Manager, Sarasota County Parks and Recreation: Status of Paw 

Park Signage and Cleanup 

(5 Min.) 

3. Chris Rozansky, Airport Administrator: Airport Update and Runway 4-22 Width 

Determination 

(15 Min.) 

4. Kathleen Weeden, City Engineer: Road Impact Fee Project Priority and Council 

Action 

(5 Min.) 

B. COUNCIL ACTION 

1. Consideration of the Interlocal Agreement between City of Venice and Sarasota 

County Regarding Parks and Recreation Service 

2. Consider Eliminating Advertising the City Council Agenda for Cost Savings 

C. RESOLUTIONS 

1. Resolution No. 2011-08, Extending the Term of the Public Art Task Force; 

Changing the Name of the Task Force; Extending the Terms of the Current 

Members; and Superseding Resolution No. 2008-17 

2. Resolution No. 2011-09, Extending the Term of the Economic Development Task 

Force; Changing the Name of the Task Force; Extending the Terms of the Current 

Members; and Superseding Resolution No. 2008-13 

3. Resolution No. 2011-10, Extending the Term of the Environmental Task Force; 

Changing the Name of the Task Force; Extending the Terms of the Current 

Members; and Superseding Resolution No. 2008-07


4. Resolution No. 2011-11, Amending the City of Venice Personnel Procedures and 

Rules, 2010 Edition, Section 1.3 Employment Process; Section 1.5 Employee 

Categories; Section 1.6 Probation; and Section 1.12 Classification and 

Compensation Policy; and Adding Section 1.5a Other Categories 

XI. 

ADMINISTRATIVE REPORTS 

A. City Attorney 

B. Finance Director 

C. City Clerk 

D. City Manager 

Consent Item: 1. Venice Community Center Requests Approval to Hold a 

Touring Basketball Tournament Special Event on 

September 3 and 4, 2011 in the Parking Lot of the Center 

with Overflow in Blalock Park, Requires Closure of Nassau 

Street from Turin to Milan and Use of Blalock Park for two 

days 

XII. 

COUNCIL REPORTS 

1. Councilmember Carlesimo: 

a. Consider Cash Reward Program for Employee Cost Saving Suggestions 

b. Discuss Mayor’s Rotation in Roll Call Votes 

c. Direct Staff to Review James Hagler’s Job Title and Salary 

2. Mayor Holic: Board Members Resignation upon Qualifying for Council Seat 

XIII. AUDIENCE PARTICIPATION 

XIV. ADJOURNMENT 

* * * * * * * * 

If you are disabled and need assistance, please contact the City Clerk’s office at least 24 hours 

prior to the meeting. 

NOTE: No stenographic record by a certified court reporter is made of this meeting. Accordingly, 

any person who may seek to appeal any decision involving the matters noticed herein will be 

responsible for making a verbatim record of the testimony and evidence at this meeting upon 

which any appeal is based.

A w a r d s

Venice Legacy Awards

Proclamations

RETIREMENT

Service Awards

Jack A. Stevenson 

10 Year Award 

Jack Stevenson joined the Venice Fire Department as Fire Marshal on May 16, 

2001. He has received numerous certifications and is now a Certified Fire 

Protection Specialist. Jack is the Department’s arson investigator which has 

proven to be a critical asset in determining fire cause. He continues to provide 

detailed and accurate plan review for new and existing construction. Known for 

his “by the book” philosophy, Jack ensures that building plans and inspections are 

done in accordance with all applicable codes. 

Jack has an extensive background in the fire service which has enhanced his 

performance as a Fire Marshal. 

Jack is very attentive to the needs of the firefighters and always provides a timely 

response to contractors and citizens. He never stops pursuing further education in 

his field and serves as the coordinator for damage assessment for the City in times 

of disaster. 

Jack enjoys his off-duty time with his wife Janice and their sailboat “Blue Grass”. 

Congratulations on achieving your 10 year anniversary with the Venice Fire 

Department.

Jim Campbell – 20 Year Service Award 

Jim Campbell is a “B” Licensed Operator and works at the Eastside Water Reclamation 

Facility. 

Born was in Sarasota, FL and resides in Nokomis and started working with the City in 

1991. One of Jim’s goals is to obtain an A Wastewater License. 

In his spare time he teaches Jiujitsu in Lakewood Ranch and has been a Jiujitsu Master 

for 35 years. He also enjoys riding his dirt bike in Northport. 

Jim is also working on a project called the Beazie Seat which is for the disabled and 

handicapped (that his dad invented) that has been patented and would like to put it on the 

market someday. 

He enjoys his job and working with his co-workers and would like to continue working 

with the City until he retires.

Board Appointments

APPROVAL OF MINUTES

These Minutes are not 

Official until approved by 

Venice City Council 

MINUTES OF A REGULAR MEETING 

CITY COUNCIL, VENICE, FLORIDA 

MARCH 8, 2011 

A Regular Meeting of the City Council was held this date in Council Chambers at City Hall. Mayor 

Holic called the meeting to order at 1:30 p.m. 

ELECTED OFFICIALS AND OTHERS PRESENT 

Roll was called with the following elected officials present: Mayor John Holic, Vice Mayor 

Kit McKeon and Council Members Jim Bennett, Emilio Carlesimo, Bob Daniels, Jeanette Gates, and 

John K. Moore. 

Also present: City Attorney Bob Anderson, City Clerk Lori Stelzer, Acting City Manager 

Nancy Woodley, Recording Secretary Judy Gamel, and for certain items on the agenda: General 

Manager of Development Services Tom Slaughter, Planning Administrator Chad Minor, and Planner 

Roger Clark. 

INVOCATION AND PLEDGE OF ALLEGIANCE 

The City Clerk offered the Invocation followed by the Pledge of Allegiance led by Mayor Holic. 

I. RECOGNITION 

Mayor Holic presented Parks and Recreation Advisory Board Chair Verna Silk, Vice Chair 

Monty Andrews, and members Charles Alfano, Edward Hicks, Linda Kenfield, and Evan Murphy, 

along with Public Works Department Heavy Equipment Operator I Jeff Krause, with a Tree City 

USA Designation Certificate for the City of Venice. 

II. 

PROCLAMATION 

Mayor Holic presented Habitat for Humanity Executive Director Judy Wilcox with a proclamation 

designating March 2011 as Women Build Month. 

III. 

SERVICE AWARDS 

Mayor Holic presented a 5-year service award to Finance Director Jeff Snyder. 

IV. 

BOARD APPOINTMENTS 

Ms. Gates moved to approve the Mayor’s recommendation to appoint David Joyner to the Economic 

Development Task Force to complete the term of Ray Modjeski from March 8, 2011 until May 31, 

2011. Seconded by Mr. Bennett. MOTION CARRIED ON VOICE VOTE UNANIMOUSLY.

City Council – 3/08/11 – Page 2 of 8 

Mr. McKeon moved to approve the Mayor’s recommendation to appoint John D. Myers to the 

Environmental Task Force to complete the term of Rick Magee from March 8, 2011 until March 31, 

2011 and Tracy L. Ivey to complete the term of William J. Steen from March 8, 2011 until March 

31, 2011. Seconded by Ms. Gates. MOTION CARRIED ON VOICE VOTE UNANIMOUSLY. 

V. APPROVAL OF MINUTES 

Mr. Moore moved to approve Minutes of the Regular Meeting held January 11, 2011 and the 

Special Meeting held January 11, 2011. Seconded by Mr. McKeon. MOTION CARRIED ON 

VOICE VOTE UNANIMOUSLY. 

VI. 

AUDIENCE PARTICIPATION 

(1:49) Jim Myers, 1441 Strada d’Oro, commented on airport development, and spoke in support of 

reducing city council from seven to five members, electing council members by districts, and hiring 

from within. 

Charles Hines, 420 North River Road, offered his thoughts on the evolution of Venice over the last 

twenty years. 

Rosemary Vauzanges, 536 Riviera Street, provided an update on Venice Circus Arts Foundation 

activities. 

VII. 

KATHY BAYLIS, PRESIDENT AND C.J. FISHMAN, PAST CHAIR, BOARD OF 

DIRECTORS, ECONOMIC DEVELOPMENT CORPORATION (EDC) OF 

SARASOTA COUNTY: ANNUAL PRESENTATION TO CITIES 

Mr. Fishman recognized newly appointed Sarasota County Commissioner Christine Robinson and 

discussed the role of the EDC in assisting local companies to strengthen, grow and create jobs for 

county residents. 

Ms. Baylis reviewed strategic plan goals which include retention and expansion of local businesses, 

supporting entrepreneurs, an asset based approach to economic development, and alignment of 

resources. Ms. Baylis also provided an overview of fiscal year 2010 accomplishments that resulted 

in 896 new jobs, fiscal year 2010–2011 projects that resulted in 599 new jobs, and alignment of 

resources and goals for 2011 which include increases in employment and wages. 

Discussion followed regarding promoting Laurel Road as a location for Jackson Labs and partnering 

with Sarasota County in support of Jackson Labs locating to the area. 

Mr. Fishman reiterated the importance of cooperation and moving forward in a positive direction.


VIII. JEANNE CORCORAN, DIRECTOR, SARASOTA COUNTY FILM AND 

ENTERTAINMENT OFFICE: FILMING OPPORTUNITIES 

(2:18) Ms. Corcoran explained ways that the entertainment industry attracted jobs, revenue, 

economic diversity, and tourism to the Venice area, noting an overall economic impact of 

$17,011,000 since fiscal year 2007. 

Discussion followed regarding what Venice can do to assist with this effort, developing a film studio 

in the circus arena, and the need for adequate hotel accommodations. 

IX. 

CHAD MINOR, PLANNING ADMINISTRATOR AND TOM SLAUGHTER, 

GENERAL MANAGER OF DEVELOPMENT SERVICES: APPROVE LAND 

DEVELOPMENT REGULATIONS SCOPE OF SERVICES – APPROVED 

Mr. Minor stated the scope of services implemented land use policies and planning area standards as 

required by law, as well as introducing cost reductions and optimizing city staff and resources. In 

addition, Mr. Minor provided an overview of work program fee estimates and noted a final cost of 

$194,250 for consultant fees and $307,500 for staff time. 

Mr. Slaughter advised that Comprehensive Plan and Zoning Code composition deficiencies would 

be addressed during the work program process, and pointed out the work would be done 

incrementally, providing council the ability to continue, modify, or delete services. 

(3:02) Mr. Bennett expressed concerns regarding hiring outside consultants rather than utilizing 

staff. 

Discussion ensued regarding city staff not having adequate time to provide consulting services on 

this project, utilizing in-house resources, preventing errors, utilizing stakeholders and city board 

members, local consultants, fees, providing ongoing updates, correcting zoning inconsistencies, and 

affordable housing. 

Mr. Slaughter clarified that council would provide final approval for the scope of services including 

addendums to the original work assignment. 

(3:24) Mr. Daniels moved to approve the Comprehensive Plan Implementation Work Program and 

fee estimate as presented in the addendum dated March 4, 2011. Seconded by Mr. Moore. 

MOTION CARRIED ON VOICE VOTE WITH MR. BENNETT OPPOSED. 

Recess was taken from 3:25 p.m. until 3:36 p.m. 

X. APPROVE WAIVER PETITION NO. 10-4VZ, FLORIDA CANCER SPECIALISTS - 

APPROVED 

Mr. Clark displayed an aerial photograph, site photographs, land use and zoning maps, and provided 

background information on the request, noting that the proposed addition would be consistent with 

existing architecture rather than current Venetian Urban Design district standards.


Jeff Boone, representing the applicant, reviewed the petition and requested approval. 

Mr. Moore moved to approve Waiver Petition No. 10-4VZ as recommended by the Planning 

Commission with no additional restrictions or stipulations (Florida Cancer Specialists). Seconded 

by Mr. McKeon. MOTION CARRIED ON VOICE VOTE UNANIMOUSLY. 

XI. 

APPROVAL OF LICENSE AGREEMENT BETWEEN THE CITY OF VENICE AND 

ROGER D. HULLIGER AND BEATA GAJAEWSKA-HULLIGER (CAFÉ 

VENICE) – APPROVED 

Mr. Minor provided background information on the agreement to construct a canopy awning on Café 

Venice within the city’s right-of-way. 

Greg Hassler, contractor, displayed a drawing of the project and answered questions concerning the 

2-foot right-of-way and lighting. 

Ms. Woodley explained there would be no interference with existing city street light function. 

Mr. McKeon moved to approve the License Agreement between the City of Venice and Roger D. 

Hulliger and Beata Gajaewska-Hulliger (Café Venice). Seconded by Mr. Daniels. MOTION 

CARRIED ON VOICE VOTE UNANIMOUSLY. 

XII. 

RENAME MYAKKA RIVER PARK TO SCENIC RIVER PARK 

Mr. Daniels moved to approve the renaming of Myakka River Park to Scenic River Park as 

recommended by the Parks and Recreation Advisory Board. Seconded by Mr. Carlesimo. 

Monty Andrews, Vice Chair of the Parks and Recreation Advisory Board, discussed the board’s 

recommendation to rename the park to avoid confusion with other parks. 

Discussion followed regarding what initiated the request for the name change. 

Ms. Stelzer read from minutes of the October 18, 2010 Parks and Recreation Advisory Board 

meeting indicating Ms. Weeden reported that Myakka River State Park requested the name change. 

Discussion ensued regarding possible impacts of changing the park name. 

Ed Martin, Venice resident, provided background information regarding the request for the name 

change and suggested that “Venice” be included in the new name. 

Discussion continued regarding postponing a decision until council can review additional staff input, 

suggested names, obtaining community input, and signage. 

(4:05) Mr. Carlesimo moved to postpone the renaming of Myakka River Park to Scenic River Park 

as recommended by the Parks and Recreation Advisory Board until the next regular city council


meeting. Seconded by Ms. Gates. 

Mr. Carlesimo urged council members to e-mail suggested parks names to him, Chair Verna Silk, or 

Mr. Andrews for presentation to the Parks and Recreation Advisory Board. 

MOTION CARRIED ON VOICE VOTE UNANIMOUSLY. 

XIII. NEGOTIATE CITY MANAGER CONTRACT WITH ACTING CITY MANAGER 

NANCY WOODLEY 

John Patten, Venice resident, spoke in opposition to Ms. Woodley being appointed as city manager. 

Walker Hake, Venice resident, spoke in support of Ms. Woodley. 

Mr. Moore moved to approve the Mayor entering into negotiations with Nancy Woodley for the 

position of City Manager. Seconded by Mr. Bennett. 

Council members discussed the pros and cons of hiring an executive search firm, postponing a 

decision regarding hiring a city manager for six months, and whether or not to eliminate the assistant 

city manager position. 

(4:26) Mr. Carlesimo moved to postpone the motion that the mayor enter into negotiations with 

Nancy Woodley for the position of city manager for six months. 

The motion died for lack of a second. 

ROLL CALL: MR. MCKEON, YES; MS. GATES, NO; MR. DANIELS, NO; MR. MOORE, YES; 

MR. CARLESIMO, NO; MR. BENNETT, YES; MAYOR HOLIC, YES. MOTION CARRIED. 

Mr. Anderson clarified that a vote to appoint Ms. Woodley as city manager required five affirmative 

votes, however, today’s vote to enter into negotiations only required a majority vote. 

Discussion followed regarding how long it would take to negotiate the contract and also requesting 

participation from an executive search firm. 

Mr. Anderson stated that an additional motion was required to request the participation of an 

executive search firm. 

Discussion continued regarding not spending additional funds on an executive search firm and 

negotiating Ms. Woodley’s contract. 

Mr. Carlesimo moved to reconsider the motion that the Mayor enter into negotiations with Nancy 

Woodley for the position of city manager for six months. 

Ms. Stelzer clarified that a motion to reconsider must be made by a member of the prevailing side.


XIV. CITY ATTORNEY’S REPORT 

Mr. Anderson brought council members up to date concerning new litigation challenging the short 

term rental ordinance, and noted his request that staff examine the ordinance and present 

recommended modifications within 30 days. Mr. Anderson advised that oral arguments for Gwynn 

versus the City of Venice would be heard in late April, with a decision possibly taking up to 90 days. 

Ms. Woodley briefed council members on signage located on the Hamilton commercial property 

advising bicyclists to access the Venetian Waterway Trail via an alternate route near the former 

Dairy Queen site. Ms. Woodley verbally approved a request by the property owner to install a chain 

link fence to prohibit pedestrian and bicycle traffic from crossing the property and putting the 

owners at risk for liability if a mishap should occur. 

Discussion followed regarding emergency vehicle traffic access, access to the former Chamber of 

Commerce Building, ingress and egress easement, and resolving this ongoing issue. 

Mr. Anderson provided an update concerning annexed properties connecting to the city sewer and 

water system, noting that remaining properties were being pursued on a case by case basis. 

Discussion ensued regarding health insurance for council members, participation in the Florida 

Retirement System, and preparation of ballot questions necessary for a referendum vote. 

XV. 

CITY CLERK’S REPORT 

Ms. Stelzer had no report. 

XVI. CITY MANAGER’S REPORT 

Item 1 – 

Approve the Serving of Alcohol during the Private Preview of the Dr. Fred 

H. Albee Exhibit, Date to be Determined, from 6:00 p.m. to 8:00 p.m. 

Ms. Woodley advised that the police chief candidate list had been reduced to eight candidates, the 

Heart Gallery project would be set up and displayed in the Venice Community Center lobby, and 

also that Mayor Holic and Ms. Gates volunteered to try out iPADS for possible purchase and use by 

council members. 

Mr. Anderson cautioned that changes in technology must be compliant with public records laws. 

Ms. Woodley displayed her newly created immediate task and work project list, noting the list was 

also accessible on the S Drive. Ms. Woodley advised that the city bond rating had been upgraded to 

AA-. 

Ms. Woodley pointed out the March 31, 2011 deadline for completing the Challenger Baseball 

application, noting that matching funds would be provided by Venice Challenger Baseball and that 

the city was not responsible for providing any funding.


(5:08) Mr. Bennett moved to approve Item 1 of the City Manager’s Report. Seconded by 

Mr. Moore. MOTION CARRIED ON VOICE VOTE UNANIMOUSLY. 

XVII. REPORT BY MR. MOORE 

Mr. Moore discussed possible consequences of council members individually supporting the Jackson 

Laboratory move to Sarasota County. 

XVIII. REPORT BY MS. GATES 

Ms. Gates advised that updated job descriptions of city employees were available in council offices, 

and requested information concerning firefighter and police pension fund payments. 

Ms. Woodley advised that Mr. Snyder would report on that issue at the March 22, 2011 regular 

council meeting. 

Mr. Anderson provided a brief explanation of contribution rates and actuarial requirements. 

XIX. REPORT BY MR. BENNETT 

Mr. Bennett reported that a Community Alliance of Sarasota County representative would schedule 

a presentation concerning public health and service organizations in Sarasota County at a future 

council meeting. 

Mr. Bennett handed out and discussed the agenda from the 27 th Annual Growth Management, 

Energy, Climate Change and the Environment Short Course he attended from February 22 

through February 24, 2011 and encouraged council members to attend next year’s session. 

XX. 

REPORT BY MR. CARLESIMO 

Mr. Carlesimo suggested that Venice Views programming topics focus on promoting the City of 

Venice. 

Ms. Johnson discussed the next program which highlights the Venice Archives. 

XXI. REPORT BY MR. MCKEON 

Mr. McKeon commented on the latest YMCA Active Living Initiative which emphasizes diabetes. 

XXII. REPORT BY MR. DANIELS 

(5:34) Mr. Daniels had no report.


XXIII. REPORT BY MAYOR HOLIC 

Mayor Holic reported on his attendance at the American Shores and Beach Preservation Association 

meeting in Washington, D.C., and discussed potential funding shortages. 

Mayor Holic read a letter from County Commissioner Nora Patterson in support of Joint Planning 

Agreement/Interlocal Joint Service Boundary Agreement (JPA/ILSBA) amendments relating to the 

Princeton Laurel annexation. 

Mayor Holic mentioned a letter from the Airport Tenants Association expressing appreciation for 

airport hangar repairs. 

Discussion ensued regarding district representation, resizing council to five members, referendum 

costs, establishing a Charter Review Committee, and reducing council salaries. 

(6:02) Mr. McKeon moved to schedule a workshop to discuss the makeup of Venice City Council 

and future elections. Seconded by Mr. Carlesimo. 

Mr. Anderson explained that the city charter, which was set up to accommodate a seven member 

council, could be changed, but changes could trigger the need for charter amendments relating to 

other articles which could become quite costly. 

Council members agreed to schedule the discussion at the April 19, 2011 workshop. 

MOTION CARRIED ON VOICE VOTE UNANIMOUSLY. 

XXIV. AUDIENCE PARTICIPATION 

John Patten, Venice resident, offered his opinion regarding search firms. 

XXV. ADJOURNMENT 

There being no further business to come before council, the meeting was adjourned at 6:14 p.m. 

ATTEST: 

______________________________ 

Mayor – City of Venice 

______________________________ 

City Clerk

These Minutes are not 

Official until approved by 

Venice City Council 

MINUTES OF A SPECIAL MEETING 

CITY COUNCIL, VENICE, FLORIDA 

MARCH 15, 2011 

A Special Meeting of the City Council to consider the Healthcare for City Employees, Retirees, and 

their Dependents was held this date at Indies House located in Bay Indies, 950 ½ Freeport Avenue. 

Mayor Holic called the special meeting to order at 9:00 a.m. 

ELECTED OFFICIALS AND OTHERS PRESENT 

Roll was called with the following elected officials present: Mayor John Holic, Vice Mayor 

Kit McKeon and Council Members Jim Bennett, Emilio Carlesimo, Bob Daniels, Jeanette Gates, and 

John K. Moore. 

Also present: City Clerk Lori Stelzer, City Attorney Bob Anderson, Interim City Manager 

Nancy Woodley, and for certain items on the agenda: Director of Administrative Services 

Alan Bullock and Finance Director Jeff Snyder. 

The Pledge of Allegiance was led by Mayor Holic. 

I. HEALTHCARE FOR CITY EMPLOYEES, RETIREES, AND THEIR DEPENDENTS 

Mr. Bullock discussed his March 9, 2011 memo regarding Healthcare for Employees, Retirees, and 

their Dependents, noting council’s directive to provide further specific detail on proposed actions 

with the overall aim of attaining $500,000 in budget savings. 

Jim Davis, Vice President of Employers Mutual, Inc., provided an overview of his work with the 

city along with cost savings measures taken to date, including increasing retiree contribution rates, 

discontinuing medical waivers and offering the Blue Cross Blue Shield (BCBS) Medicare 

Advantage plan to retirees over the age of 65, offering an annual incentive to employees to opt out of 

the city insurance plan, changing the BCBS network platform to Blue Options, and continuing to 

focus on and expand the Wellness Program. 

Discussion followed regarding rate increases; coverage through spouse’s employer; average 

employee yearly cost being $10,000; employees not obtaining coverage if they drop out of the city 

plan; setting contribution rates; total package cost to retirees; family coverage; paying an additional 

deductible; Medicare being the primary carrier; applying the deductible first, followed by secondary 

coverage; and Medicare Advantage plan. 

(9:27) Mr. Davis provided a detailed review of Request for Quote procedures along with market 

analysis results that evaluated claim histories, demographics, and medical trends. 

Discussion followed regarding comparisons to other cities and Medicare being the primary coverage 

for retirees.


Mr. Davis reviewed Options 1 and 2 which change retiree premiums and benefits by raising retiree 

contribution rates and split retiree contributions with a three-tier premium structure. 

Discussion ensued regarding disadvantages of the three-tiered plan, providing for ongoing medical 

treatments, maintaining existing providers, losing benefit coordination or deductibles, and benefits 

paid to retirees versus working employees. 

(10:03) Mr. Davis continued his review of Options 3 and 4 which split retiree contributions with a 

three-tier premium structure and eliminate city funding to retiree premiums. 

Discussion followed regarding cost savings for grandfathered participants, establish a date to 

discontinue retiree subsidies, Medicare supplement plans, providing additional benefits with cost 

savings, adjusting premiums annually, Medigap coverage, evaluating all options, the city 

supplementing what Medicare does not cover, Medicare Advantage, providing competitive rates, 

local governmental trends, benefit changes and contribution strategies, modifying both active and 

retirees contributions, and state laws requiring coverage. 

Recess was taken from 10:23 a.m. until 10:34 a.m. 

Mayor Holic stated that charter officers would be contributing the same as other employees 

beginning with the next pay period. 

Mr. Davis explained options to revise in-force plan designs which would increase co-pays and 

in-network deductibles and out of pocket maximums, and decrease out-of-network co-insurance. 

Discussion ensued regarding health savings accounts, the city contributing on behalf of employees, 

and reducing health insurance premium costs. 

Mr. Davis reviewed the high deductible health plan and health savings account implementation 

process, including establishing the premium contribution structure and benefit and contribution 

change dates. 

Council members discussed target ratios for other governments, co-insurance plans, providing 

coverage for maximums, and percentage of increase. 

II. 


(11:04) Mike Treubert, Venice Police Department (VPD) retiree, expressed concerns regarding 

premium increases. 

Anthony Pinzone, Bay Indies Homeowners Association President, requested that changes to retiree 

benefits be equitable with active employee benefits. 

Mike Schade, VPD retiree, discussed insurance rate increases.


Jeff Kern, Venice Fire Department retiree and former Fire Pension Board and union vice president, 

reviewed firefighter benefits. 

John Lane, retired City of Venice employee, discussed health insurance for charter officers and 

elected officials. 

Mayor Holic advised that a separate workshop would be held to discuss pay and benefits for elected 

officials. 

William Ward, American Federation of State, County and Municipal Employees (AFSCME) 

President, commented on the negotiation process and urged council members to schedule another 

workshop to discuss this issue. 

(11:22) Mayor Holic discussed the need to establish budget guidelines and directed Mr. Snyder to 

provide percentages of funds spent on wages, benefits, retirement costs, vehicle replacement, etc. to 

aid in that process. 

Discussion followed regarding creating a formula to compute healthcare coverage, modifying 

charter officer benefits, comparing healthcare expenses with the Medicare Advantage program, 

meeting with retirees, financial impact of changing healthcare premiums and benefits, contribution 

strategies, addressing inequities, engaging employees in discussion, satisfying retirees, comparing 

existing plan to the proposed plan, Blue Options plan savings, when to establish new plan, average 

cost of monthly claim factor for each employee, coverage for spouses, and dependent eligibility 

audits. 

Don O’Connell, 500 Hauser Lane, discussed concerns regarding Comprehensive Plan revision 

process. 

(11:57) Mr. Bullock clarified council direction to contact all city retirees by letter with an 

explanatory attachment comparing the current plan with the Medicare Advantage plan and arrange 

retiree meetings to discuss proposed revisions to their health benefit program that include (a) a 20 

percent increase to retiree contribution rates in 2011; (b) a ten percent or greater annual increase to 

retiree contributions thereafter until a 50/50 cost share is reached between the city and retirees; (c) 

the introduction of a 3‐tier premium structure for retirees in 2011 or effective January 1, 2012; 

(d) discontinuing the deductible waiver for retirees over 65 effective January 1, 2012; (e) offering 

the Blue Cross Blue Shield Medicare Advantage plan to retirees over 65, subsidized 70 percent by 

the city effective January 1, 2012; and (f) the city no longer subsidizing healthcare for employees 

who retire after a certain future date to be determined. In addition, Mr. Bullock will seek input from 

current city employees on equitable methods of achieving healthcare savings and inform current city 

employees that the city may no longer subsidize healthcare for employees who retire after a certain 

future date to be determined; ask Blue Cross Blue Shield to produce a disruption report to assess the 

impact of a possible move from the current Blue Choice network to the Blue Options network; and 

ask the finance director to confirm, as part of broader budgetary guidelines, that the goal of a 

city/employee cost share of 80/20 is appropriate in the area of healthcare costs.


Mayor Holic requested that Mr. Bullock provide that consensus in an e-mail to council members and 

provide them with an opportunity to review and respond by Thursday, March 17, 2011. 

III. 

ADJOURNMENT 

There being no further business to come before council, the meeting was adjourned at 12:00 p.m. 

ATTEST: 

__________________________ 

Mayor – City of Venice 

__________________________ 

City Clerk


(Excluding Public Hearings) 

(5 Minutes Each Speaker)

UNFINISHED 

BUSINESS

Ordinances – Final Reading

Requested by: Finance Department 

Prepared by: City Clerk 

ORDINANCE NO. 2011-07 

AN ORDINANCE AMENDING CITY OF VENICE ORDINANCE NO. 2010-13 WHICH 

ADOPTED THE OFFICIAL BUDGET OF THE CITY OF VENICE, FLORIDA FOR THE 

FISCAL YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011; BY 

INCREASING THE TOTAL SOURCES OF FUNDS BY $3,933,082 AND TOTAL USES OF 

FUNDS BY $3,761,207 AS DETAILED IN EXHIBIT “A,” ATTACHED HERETO; AND 

PROVIDING AN EFFECTIVE DATE 

WHEREAS, the City of Venice, pursuant to Section 200.065, Florida Statutes, adopted 

its Operating Budget, Revenues and Expenditures, and Capital Improvement Program for Fiscal 

Year 2010-2011 by approving Ordinance No. 2010-13 on September 21, 2010, said budget being 

$70,122,517; and 

WHEREAS, of the revenue needed to cover increased expenditures, $939,158 comes 

from grants (including $171,875 excess from an airport grant), donations and special revenues 

and $1,509,708 comes from fund balance and $1,484,216 is a transfer between accounting funds 

for total sources of funds of $3,933,082; and 

WHEREAS, City Council desires to amend its Operating Budget, Revenues and 

Expenditures, and Capital Improvement Program for the Fiscal Year 2010-2011 as authorized by 

Section 166.241(3), Florida Statutes. 

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE 

CITY OF VENICE, FLORIDA: 

SECTION 1. Ordinance No. 2010-13 which adopted the City of Venice Operating 

Budget, Revenues and Expenditures, and Capital Improvement Program for the Fiscal Year 

2010-2011, is hereby amended as detailed in Attachment “A,” which is attached hereto and 

incorporated herein by reference. 

SECTION 2. This Ordinance shall become effective immediately upon its approval and 

adoption, as provided by law. 

PASSED BY THE CITY COUNCIL OF THE CITY OF VENICE, FLORIDA, THIS 10TH 

DAY OF MAY, 2011. 

First Reading: April 26, 2011 

Final Reading: May 10, 2011 

ADOPTION: May 10, 2011 

____________________________ 

John W. Holic, Mayor 

Page 1 of 5, Ord. No. 2011-07

ATTEST: 

______________________________ 

Lori Stelzer, MMC, City Clerk 

I, LORI STELZER, MMC, City Clerk of the City of Venice, Florida, a municipal corporation in 

Sarasota County, Florida, do hereby certify that the foregoing is a full and complete, true and 

correct copy of an Ordinance duly adopted by the Venice City Council, at a meeting thereof duly 

convened and held on the 10th day of May, 2011, a quorum being present. 

WITNESS my hand and the official seal of said City this 11th day of May, 2011. 

_____________________________ 


APPROVED AS TO FORM: 

_________________________ 

City Attorney 


EXHIBIT “A” 






New 

Business

PRESENTATIONS

City of Venice 

Administrative Services Department 

Interoffice Memorandum 

DATE: May 2, 2011 

TO: 

FROM: 

SUBJECT: 

City Council 

Alan Bullock, Director of Administrative Services 

Retiree Healthcare Contributions 

As you will recall, on March 15, 2011 we held a special meeting on healthcare. As a 

result of that meeting, Council directed staff to pursue, amongst other things, certain 

increases in retiree healthcare contributions. After careful examination and analysis, 

staff suggests that the course of action authorized by Council on March 15 will not allow 

the city to achieve its goals within an acceptable timeframe and consequently seeks 

Council approval of a revised staff recommendation. 

The city’s health insurance broker, Jim Davis of EMI, will give a short presentation on 

the basis of the attached recommendation, entitled ‘Health Insurance Contribution 

Rates for Retirees’.


Health Insurance Contribution Rates for Retirees 

Recommended actions to be implemented on 1/1/2012: adjust coverage tiers, offer a cost 

effective alternative plan for +65/Medicare eligible retirees and achieve an equal 50/50 

contribution share between the retirees and the City within five (5) years. 

1. All retiree (+65 & U65) contributions will be the same based on the U65 current rate 

plus 20% as follows: 

• Employee only: $200.40 

• Employee + 1 dependent: $400.80 

• Family (ee + 2 or more dependents): $621.24 

2. Three (3) tier rates will apply in place of the current two (2) tier structure to be 

consistent with the active employee plan as shown in number one above. 

3. The +65/Medicare eligible retirees will be offered the option to enroll in the 

BlueMedicare Group PPO (Medicare Advantage) plan at a subsidized contribution rate 

of 70/30. 70% paid by City and 30% by the retiree and work toward a 50/50 

contribution split by 1/1/16. This is subject to annual review and adjustment to 

maintain an appropriate cost sharing based on the proposed renewal rates. 

4. To achieve the objective of a 50/50 contribution split in the retiree health insurance 

rates within a five (5) year period, the increase in annual contributions by the retiree 

would need to be 20.50% per year. This assumes the current 12% rate of medical trend 

applied to the fully funded rates in each year. This also assumes the initial rates will be 

those stated in item number 1 above for all retirees (U65 & +65). 

Five (5) years from 1/1/2012 to 1/1/2016: 20.50% increase per year 

5. For all employees who retire on or after January 1, 2016 the City will no longer 

subsidize retiree health insurance premiums for either the regular City plan or the 

BlueMedicare (Medicare Advantage) plan. Employees who choose to retire at that time 

will have the option to continue enrollment in either plan, but will be required to pay 

100% of the cost. 

The City’s estimated hard dollar future savings or cost avoidance in year one (2012) is 

$179,745.12. Over the five (5) year period from 1/1/2012 through 12/31/2016 the 

cumulative estimated hard dollar future savings/cost avoidance would be $737,884.92. 

Further savings are anticipated as retirees migrate from the city’s self‐insured plan. In 

addition, the city’s OPEB liability will decrease.

Presentation to the Venice City Council 

May 10, 2011 

Chris Rozansky, C.M. 

Airport Administrator 

1

Stakeholders meetings with South Venice Civic Association, Bellagio, 

Gulf Shores, Golden Beach, T-hangar tenants and other citizens 

Draft lease w/ Tito Gaona Trapeze Academy per FAA Corrective 

Action Plan 

VCAFI Letter of Intent comments received 

OIG Investigation 

Web site development 

2

FDOT JPA water/sewer line project completed on schedule 

Runway 4-22 design and golf course field investigations initiated 

Marking, Signage and Fencing Project bid documents 90% complete 

T-hangar design on-going 

3

Runway 4-22 was constructed as part of the VAAF in 1942 

FDOT 2011 Pavement Condition Index (PCI) rating of 29/100 = Very 

Poor. FAA recommends minimum PCI of 65/100 for GA runways 

Runway 4-22 is identified as the noise mitigation runway, but is 

severely underutilized due to its condition 

City Council has committed to maintain Runway 4-22 as equivalent to 

Runway 13-31 as shown on the approved 2000 ALP and draft 2010 

ALP as VNC’s noise mitigation runway 

FAA requested cost comparison study as a fiscal exercise to 

determine limits of FAA financial participation in rehabilitation project 

4

FAA requested the City of Venice to analyze the following alternatives 

for cost comparison purposes: 

1. 5,000-feet long x 150-feet wide runway with Taxiway E relocation, 

RSA, ROFA and golf course improvements 

2. 5,000-feet long x 100-feet wide runway with Taxiway E relocation, 

RSA, ROFA and golf course improvements 

3. 5,000-feet long x 75-feet wide runway with no RSA, ROFA, 

Taxiway E or golf course improvements 

NOTE: This analysis is a fiscal exercise only and does not impact the 

2010 draft ALP 

5

1) 150-Feet 2) 100-Feet 3) 75-Feet 

Runway 4-22 

Rehabilitation 

$5,584,025 $4,504,125 $3,893,650 

Taxiway E 

Relocation 

$744,140 $744,140 $744,140 

RSA & ROFA 

Improvements 

Pending Pending $0 

Total Est. Costs $6,328,165 $5,248,265 $4,637,790 

Depending upon the availability of FAA grant funds, the city may 

be responsible for the difference between alternatives #1 and #3 

As of 9/30/10 the airport enterprise fund had approximately $3.1 

million in cash and $775k for capital projects 

6

Visit us online at www.venicegov.com and read the Frequently 

Asked Questions page for more information about VNC 

7

COUNCIL ACTION

M E M O R A N D U M 

TO: 

FROM: 

RE: 

Mayor and Council 

Lori Stelzer, City Clerk 

Agenda Ad for City Council Meetings 

DATE: May 4, 2011 

______________________________________________________________________________ 

Approximately 15 years ago, council requested placement of the agenda in the local newspaper 

and funds have been budgeted ever since. The agenda ad is not a requirement of state law or city 

ordinance. Each agenda ad is $268.80 or $537.60 for two meetings per month. If you 

discontinue running this ad in the Venice Gondolier, the city will realize a savings of $2,419 for 

Fiscal Year 2010-2011. If Council wishes to eliminate this service, it will not be included in the 

budget for Fiscal Year 2011-2012, which will be an annual savings of $6,182. 

Council direction is requested. 

:las

RESOLUTIONS

Prepared by: City Attorney, City Clerk 

RESOLUTION NO. 2011-08 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VENICE, FLORIDA, 

EXTENDING THE TERM OF THE PUBLIC ART TASK FORCE; CHANGING THE 

NAME OF THE TASK FORCE; EXTENDING THE TERMS OF THE CURRENT 

MEMBERS; SUPERSEDING RESOLUTION NO. 2008-17; AND PROVIDING AN 

EFFECTIVE DATE 

WHEREAS, the Public Art Task Force was created by Resolution No. 2008-17; and 

WHEREAS, the Public Art Task Force was scheduled to sunset three years after being 

established; and 

WHEREAS, city council desires to extend the term of the task force so that it may continue to 

perform its duties and responsibilities until abolished by city council. 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF 

VENICE, FLORIDA, as follows: 

SECTION 1. Resolution No. 2008-17 is hereby superseded. 

SECTION 2. The term of the Public Art Task Force is continued indefinitely and the task force 

shall continue to perform its duties and responsibilities until abolished by City Council. 

SECTION 3. The Public Art Task Force is hereby renamed the Public Art Advisory Board. 

SECTION 4. Composition. The Public Art Advisory Board shall be composed of five members 

appointed by the mayor and subject to confirmation by city council and a member of city council 

who shall be appointed by the mayor as a nonvoting ex officio member of the board. Members 

shall be city residents, owners of real property located within the city or work within the city. 

Members shall have appropriate backgrounds in public art, architecture, cultural policy or related 

fields and should demonstrate an interest and knowledge in public art issues. The term of office 

for each voting member shall be three years or as otherwise provided herein. The current board 

members shall remain in office and shall serve the following terms: one new member until 

October 31, 2012; Fran Valencic and a new member until October 31, 2013; and Jean Trammel 

and Shaun Graser until October 31, 2014. 

SECTION 5. Duties and responsibilities. The advisory board will facilitate the development of 

an integrated public art policy by reviewing best practices in other communities. 

The advisory board shall make recommendations to city council which may include, but are not 

limited to: 

a) implementation guidelines, selection procedures and organizational policies to facilitate 

selection, approval and placement of public art; 

b) program planning; designating sites; determining project scope and budget; overseeing 

the artist selection process; commissioning artworks; reviewing design, execution and 

Page 1 of 3, Res. No. 2011-08

placement of artworks; and overseeing maintenance of the artworks and the process for 

removal of artworks from the city’s public art collection; 

c) investigate, review and recommend means by which artworks may be obtained, including 

donations, gifts, and grant applications for public art projects; 

d) encourage public art throughout the city, including the participation of all citizens in a 

joint public and private effort to promote art in public places; 

e) celebrate the community’s heritage, ethnicity, commonality and civic pride by 

stimulating collaboration and understanding between artists and the community; 

f) enhance Venice’s image locally; regionally and nationally by insuring the creation of the 

highest quality public art; 

g) promote artists to live and to work in Venice and to participate in public presentations of 

their art; and, 

h) encourage federal, state and private support for Venice’s public art program. 

Recommendations shall include projections of cost, manpower, time constraints and other 

pertinent factors for implementing the recommendations. 

SECTION 6. Compensation. Members shall serve without compensation. 

SECTION 7. Officers. The board shall elect a chair and vice chair from among its members. 

SECTION 8. Meetings. Meetings shall be held quarterly and at such other times as determined 

by the board. All meetings of the board shall be open to the public, the public shall be given 

reasonable notice of the time and location of each meeting and all meetings shall be conducted in 

accordance with Florida Statutes Chapter 286. 

SECTION 9. Removal. Members serve at the pleasure of city council and may be removed by 

city council at anytime with or without cause. 

SECTION 10. This Resolution shall take effect immediately upon adoption. 

APPROVED AND ADOPTED AT A REGULAR MEETING OF THE VENICE CITY 

COUNCIL HELD ON THE 10TH DAY OF MAY 2011. 

ATTEST 

______________________________ 


_______________________________ 


I, Lori Stelzer, MMC, City Clerk of the City of Venice, Florida, a municipal corporation in 


correct copy of a Resolution duly adopted by Venice City Council at a meeting thereof duly 

convened and held on the 10th day of May 2011, a quorum being present. 


WITNESS my hand and the official seal of the said city this 11th day of May 2011. 

(SEAL) 

_____________________________ 






EXTENDING THE TERM OF THE ECONOMIC DEVELOPMENT TASK FORCE; 

CHANGING THE NAME OF THE TASK FORCE; EXTENDING THE TERMS OF THE 

CURRENT MEMBERS; SUPERSEDING RESOLUTION NO. 2008-13; AND 

PROVIDING AN EFFECTIVE DATE 

WHEREAS, the Economic Development Task Force was created by Resolution No. 2008-13; 

and 

WHEREAS, the Economic Development Task Force was scheduled to sunset three years after 

being established; and 






SECTION 2. The term of the Economic Development Task Force is continued indefinitely and 

the task force shall continue to perform its duties and responsibilities until abolished by City 

Council. 

SECTION 3. The Economic Development Task Force is hereby renamed the Economic 

Development Advisory Board. 

SECTION 4. Composition. The Economic Development Advisory Board shall be composed of 

seven members appointed by the mayor and subject to confirmation by city council and a 

member of city council who shall be appointed by the mayor as a nonvoting ex officio member 

of the board. Four of the members must be city residents. Members shall have appropriate 

backgrounds in business, finance, law, government or other areas relevant to economic 

development and including, but not limited to, higher education and non-profit organization 

experience and should demonstrate an interest in and knowledge of economic issues. The term of 

office of each voting member shall be three years or as otherwise provided herein. The current 

board members shall remain in office and shall serve the following terms: Steve Harner, John G. 

Ryan and Trent Young until March 31, 2012; David Joyner and Mack Wilcox until March 31, 

2013; and Joan McGill and Anthony Zumbano until March 31, 2014. 

SECTION 5. Duties and responsibilities. The board will advise mayor and council on issues 

pertaining to business and economic development within the city. They may review economic 

development issues, gather information and ideas, coordinate business development activities 

with other similar organizations around Sarasota County and assist in marketing the city as a 

desirable location for clean light industry and commercial uses. The final goal is to make 


ecommendations to city council relative to economic development consistent with the city’s 

established goals. 



SECTION 8. Meetings. Meetings shall be held every other month and at such other times as 

determined by the board. All meetings of the board shall be open to the public, the public shall 

be given reasonable notice of the time and location of each meeting and all meetings shall be 

conducted in accordance with Florida Statutes Chapter 286. 






ATTEST 

______________________________ 


_______________________________ 







(SEAL) 

_____________________________ 






EXTENDING THE TERM OF THE ENVIRONMENTAL TASK FORCE; CHANGING 

THE NAME OF THE TASK FORCE; EXTENDING THE TERMS OF THE CURRENT 

MEMBERS; SUPERSEDING RESOLUTION NO. 2008-07; AND PROVIDING AN 

EFFECTIVE DATE 

WHEREAS, the Environmental Task Force was created by Resolution No. 2008-07; and 

WHEREAS, the Environmental Task Force was scheduled to sunset three years after being 

established; and 






SECTION 2. The term of the Environmental Task Force is continued indefinitely and the task 

force shall continue to perform its duties and responsibilities until abolished by City Council. 

SECTION 3. The Environmental Task Force is hereby renamed the Environmental Advisory 

Board. 

SECTION 4. Composition. The Environmental Advisory Board shall be composed of seven 

members appointed by the mayor and subject to confirmation by city council and a member of 

city council who shall be appointed by the mayor as a nonvoting ex officio member of the board. 

Members shall be city residents, owners of real property located within the city or work within 

the city. Five of the members must be city residents. Members shall have appropriate 

backgrounds in environmental policy or related fields and should demonstrate an interest and 

knowledge in environmental issues. The term of office of each voting member shall be three 

years or as otherwise provided herein. The current board members shall remain in office and 

shall serve the following terms: John Myers, Tracy Ivey and Julie Morris until March 31, 2012; 

A. J. Metzgar and Glenn Compton until March 31, 2013; and Ellen King and Tom W. Jones until 

March 31, 2014. 

SECTION 5. Duties and responsibilities. The board will facilitate the development of an 

integrated environmental strategy by evaluating the city’s current policies and practices and 

providing specific recommendations for improving the city’s environmental impact. 

Recommendations will be based on their examination of the city and comparison with best 

practices in other communities. Recommendations shall include projections of cost, manpower, 

time constraints and other pertinent factors for implementing the recommendations. 


Recommendations may include, but are not limited to, how to do the following: 

a. encourage the “greening” of Venice 

b. encourage and promote eco-tourism 

c. implement the U.S. Mayors’ Climate Protection Agreement 

d. promote efforts for restoration and protection of pond, lake and river shorelines 

including designation of all of Myakka River as a “Wild and Scenic River” 

e. encourage and promote environmental education, pollution prevention, and 

sustainable development. 



SECTION 8. Meetings. Meetings shall be held quarterly and at such other times as determined 

by the board. All meetings of the board shall be open to the public, the public shall be given 

reasonable notice of the time and location of each meeting and all meetings shall be conducted in 

accordance with Florida Statutes Chapter 286. 






ATTEST 

______________________________ 


_______________________________ 







(SEAL) 

_____________________________ 




Administrative Services Department 

Interoffice Memorandum 

DATE: May 2, 2011 

TO: 

FROM: 

SUBJECT: 

City Council 

Alan Bullock, Director of Administrative Services 

Personnel Procedures & Rules Update 

It is periodically necessary or desirable to update the city’s Personnel Procedures & 

Rules. Updates presented for your approval on May 10, 2011 are in brief summary: 

Section 1.3 - per earlier Council direction, introduces tobacco screening for new 

hires; amends selection criteria for positions to mirror city charter language. 

Section 1.5 - per a recent FRS audit, provides for pension benefit for part-time and 

temporary employees as required by law. 

Section 1.5a - per the City Attorney, creates a new category of elected public officer. 

Section 1.6 - modifies language to reflect existing end of probation evaluation process 

and allows discretion in appointment at end of probation. 

Section 1.12 - modifies language to reflect existing practice of paying employees 5% out 

of class pay when appropriate.

Requested by: Administrative Services Dept. 

Prepared by: City Clerk 



AMENDING THE CITY OF VENICE PERSONNEL PROCEDURES AND RULES, 2010 

EDITION, SECTION 1.3 EMPLOYMENT PROCESS; SECTION 1.5 EMPLOYEE 

CATEGORIES; SECTION 1.6 PROBATION; AND SECTION 1.12 CLASSIFICATION 

AND COMPENSATION POLICY; ADDING SECTION 1.5a OTHER CATEGORIES; 

AND PROVIDING AN EFFECTIVE DATE 

WHEREAS, Sec. 50-35 of the Code of Ordinances provides that amendments to the City 

of Venice Personnel Procedures and Rules may be made and adopted by resolution; and 

WHEREAS, city council wishes to amend the City of Venice Personnel Procedures and 

Rules, 2010 edition. 



SECTION 1. The City of Venice Personnel Procedures and Rules, 2010 edition, with all 

amendments to date, is hereby renamed the City of Venice Personnel Procedures and Rules, 

2011 edition. 

SECTION 2. Section 1.3 Employment Process, of the City of Venice Personnel Procedures and 

Rules, 2010 edition is amended as follows: 

1.3 EMPLOYMENT PROCESS 

Application for Employment 

All parties interested in applying for a position with the City of Venice shall accurately complete 

the entire employment application. Successful candidates must pass a drug screen, preemployment 

physical examination, criminal background and driving record check, reference 

review and educational/employment experience verification. 

Tobacco Screening 

Candidates will be required to sign (electronically and/or on paper) an affidavit stating that they 

have refrained from tobacco products for the 12 months preceding the application. If an applicant 

refuses to sign this affidavit, they will be considered ineligible for employment for a period of 12 

months from the date of refusal. 

Candidates are required to submit the necessary laboratory specimens during the preemployment 

physical to allow initial tobacco screening. A confirmatory tobacco test will be 

conducted when the initial tobacco screening is positive. The confirmatory tobacco test will be 

conducted by an independent diagnostic lab. Applicants found to have a confirmed positive 

tobacco test will be considered ineligible for employment at the city for a period of 12 months 

following receipt of the positive tobacco test results. 


Tobacco products are defined as: cigarette, chewing tobacco, cigars, or any other product 

containing tobacco that is ingested or inhaled. 

Recruitment 

When a vacancy occurs or if a new position is duly authorized, the responsible department head 

shall submit a requisition to the administrative services department for each such vacancy. All 

departments shall work cooperatively with the administrative services department in planning for 

new positions. All vacant positions within the city will be advertised and filled as established by 

the city manager. Employees desiring to be considered for any vacancy shall make written 

application in accordance with the job announcement. 

Selection 

Each job description contains minimum qualifications, which must be met by an applicant in 

order to be considered for the specific position. The selection to fill open positions shall be based 

on merit and fitness demonstrated by examination or other evidence of competence the most 

qualified applicant. Veterans of the U.S. armed forces shall be given preference when all other 

factors are equal. The city shall endeavor to interview current city employees who make written 

application and meet the minimum requirements for the position. Upon completion of the 

interview process, the hiring official shall notify the director of administrative services of the 

proposed candidate selected and forward documentation to substantiate that the most qualified 

candidate has been selected. The hiring department shall work with the administrative services 

department to arrange all necessary pre-employment testing and qualification verifications. 

Council City manager approval is required to hire an individual at higher than Step 2 of the grade 

prescribed for the position 

SECTION 3. Section 1.5 Employee Categories, of the City of Venice Personnel Procedures and 

Rules, 2010 edition is amended as follows: 

1.5 EMPLOYEE CATEGORIES 

Mayor and Councilmembers 

Mayor and councilmembers refers to the six councilmembers and a mayor, all elected at large, 

and who assume their offices upon certification of the election. Together they comprise the city 

council which shall be the governing body of the city with all legislative powers of the city 

vested therein. 

Charter Officers 

Council may afford benefits and other terms and conditions of employment to the city manager, 

city clerk and city attorney in writing that differs from those provided in the Procedures and 

Rules. 

Regular Employees 

The term “regular” refers to employees who have successfully completed their probationary 

working test period. 

Probationary Employees 

The term “probationary” refers to employees who are currently under probation, which is the 

working test period for new employees. 


Full Time Employees 

The term “full time” refers to all employees whose normal workweek shall consist of not less 

than forty (40) hours. It may begin on any day of the week and at any hour of the day, and need 

not be the same for all departments and all employees. Fire service personnel work fifty (50) 

hours per week with twenty-four (24) hours on duty and forty-eight (48) hours off duty. 

Management/Supervisory 

An employee may be appointed to a management and/or supervisory position by the city 

manager. Reference to this status is generally included in the job description. The director of 

administrative services maintains a list of all management/supervisory positions. 

Part Time Employees 

The term “part time” refers to all employees whose normal workweek shall consist of more than 

twenty (20) hours but less than forty (40) hours. The only benefits these employees are entitled 

to are one-half (½) vacation leave, ½ holiday pay, and ½ sick leave and participation in the 

Florida Retirement System as required by law. 

Part Time Seasonal Employees 

The term “part time seasonal” refers to all employees, such as crossing guards, whose normal 

workweek shall consist of less than twenty (20) hours on a seasonal basis. The only benefits 

these employees are entitled to are one-quarter (¼) of fringe benefits; to include sick and holiday 

pay only and participation in the Florida Retirement System as required by law. 

Temporary Employees 

The term “temporary” refers to all non-contracted employees who work for the city for a 

designated period of time including summer intern positions. These employees may be scheduled 

to work up to forty (40) hours per workweek, at the direction of the department head. These 

employees are not covered by city benefits such as insurance, vacation and sick leave. However, 

these employees are granted holiday pay and participation in the Florida Retirement System as 

required by law. 

SECTION 4. Section 1.5a Other Categories, of the City of Venice Personnel Procedures and 

Rules, 2010 edition is added as follows: 

1.5a OTHER CATEGORIES 

Elected Public Officers 

The term ‘elected public officers’ refers to the mayor and six councilmembers, all elected at 

large, who assume their offices upon certification of the election. Together they comprise the city 

council which shall be the governing body of the city with all legislative powers of the city 

vested therein. 

SECTION 5. Section 1.6 Probation, of the City of Venice Personnel Procedures and Rules, 

2010 edition is amended as follows: 

1.6 PROBATION 

The probationary period is a working test period used by the supervisor and department head to 

closely observe a new employee’s work. It will be utilized to review the new employee’s 


performance to determine if they meet the required standards. The probationary period shall 

begin immediately upon hire and shall be for a period of six (6) months (or less at the discretion 

of the city manager) unless the position requirements and job posting clearly provide for an 

extended probationary period. In no case shall the probationary period extend beyond one (1) 

year. 

Evaluation of Performance 

The administrative services department will forward an employee performance evaluation form 

to notify the department head that an employee performance appraisal needs to be completed for 

of a probationary employee thirty (30) days prior to the conclusion of the probationary period. 

The probationary employee’s immediate supervisor will complete the appropriate appraisal form 

for review and approval by the and return it to the department head who, in turn, will return the 

form to and the director of administrative services department at least ten (10) working days 

prior to the termination date of the employee’s probationary period. 

Rejection 

The department head or director of administrative services, with approval of the city manager, 

may discharge temporary and probationary employees at any time with or without cause and 

without the right of appeal or hearing in any manner. 

Appointment 

A probationary employee who has received a rating less than satisfactory on their evaluation or 

has received any form of disciplinary action during their probationary period shall may not 

receive a regular appointment. Appointment to regular status is not automatic upon the expiration 

of the probationary period. In order to obtain an appointment to regular status, the new employee 

must have received a completed satisfactory performance evaluation. 

Promotion While On Probation 

An employee must complete the probationary period before being considered for any promotion 

or change to another position within the city unless approved by the city manager. 

SECTION 6. Section 1.12 Classification and Compensation Policy, of the City of Venice 

Personnel Procedures and Rules, 2010 edition is hereby amended as follows: 

1.12 CLASSIFICATION AND COMPENSATION POLICY 

Job classification is determined by the requirements of the job and factors such as responsibility, 

skill, training, education, and working conditions. The city bases pay increases upon job 

performance, classification, length of service with the city and other economic and job 

considerations. The applicable Non-Bargaining Pay Plan or union agreements contain specific 

grade and step calculations, which are reviewed and maintained by the director of administrative 

services. When a new position is created, the director of administrative services shall recommend 

a grade and step for approval by the city manager. Any employee who is temporarily and 

specifically assigned by the city to a position in a higher grade shall receive a rate of pay which 

is five percent higher than the employee’s regular rate of compensation. This increment shall not 

be awarded to employees whose job description specifically designates them as the person to act 

in someone else’s temporary absence, nor to those on light duty assignments in the course of 

recovery from job-related injury or illness. Similarly, this increment shall not apply in crosstraining 

situations, but only when the employee is fully qualified and specifically assigned. It 


shall not be the intent of the city to assign such duty on a frequent or continually reoccurring 

basis except under emergency or extenuating circumstances. 



COUNCIL HELD ON THE 10TH DAY OF MAY, 2011. 

ATTEST 

______________________________ 


_______________________________ 





convened and held on the 10th day of May, 2011, a quorum being present. 

WITNESS my hand and the official seal of the said city this 11th day of May, 2011. 

(SEAL) 

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Administrative 

Reports 

City Attorney 

Finance Director 

City Clerk 

City Manager

COUNCIL REPORTS 

John Moore 

Jeanette Gates 

Jim Bennett 

Emilio Carlesimo 

Kit McKeon 

Bob Daniels 

Mayor Holic

For What? 

CITY OF VENICE 

BUS (Bravo for Ultimate Service) Program Structure Matrix 

BUS Token 

BUS Pass 

City Manager’s Mayor & City Council 

PRIDE Award 

PRIDE Awards 

Administrator Supervisor Director City Manager Mayor and City Council 

Productive Can be given for any category at Can be given for any Can be awarded for any Can be awarded for any 

Responsible any time as determined by any category as determined by category/categories in which category/categories in which 

Innovative supervisor/director 

director 

there are appropriate recipients there are appropriate recipients 

Dedicated 

for that program year 

for that program year 

Ethical 

Award Type 

Selection Process 

Form of Reward 

Recognition 

Criteria 

Immediate recognition provided 

in the form of a “token” 

Recommendation, or 

observation of appropriate 

PRIDE act, by mgmt, fellow 

employee, member of the 

community, etc. 

Supervisor/Manager issues a 

token on-the-spot or at 

departmental staff meeting. 

5 tokens entitles employee to a 

$25 cash award 

Employee newsletter: Recent 

BUS token recipients 

Going beyond expectations in 

an area of a routine task as 

related to customer service, 

dedication, and use of initiative 

in assistance to others. Intended 

for immediate recognition of a 

specific event 

Recognition in appropriate 

department meeting 

Director, may be based on 

immediate supervisor 

recommendation 

Director presents a 

certificate of appreciation 

and a $50 cash award 

Write up in employee 

newsletter and spot on 

Employee Corner of city 

website 

Providing excellent service 

to others, or establishing a 

new level of excellence in 

duties through self initiative 

and exemplary behavior. 

Impact must be significant 

to a work group, division, 

department, organization or 

the community 

Invitation by City Mgr at 

departmental meeting to receive 

award at City Council meeting 

PRIDE Committee as defined 

by criteria and previous 

recipient of BUS Pass in same 

program year 

Recognition certificate and cash 

award of $250 OR 16 hours 

time off with pay 

Newsletter, website and 

newspaper coverage 

Must be previous BUS Pass 

recipient during same program 

year 

Recognition at annual 

presentation scheduled for City 

Council meeting 

PRIDE Committee as defined 

by criteria. Nominations consist 

of previous City Manager 

PRIDE Award recipients in 

same program year 

Recognition acrylic plaque and 

cash award of $1,000 

Newsletter, website and 

newspaper feature coverage 

Must be previous City 

Manager’s PRIDE Award 

recipient during same program 

year. Award winners will have 

had significant PRIDE impact 

on the organization or 

community reflecting the value 

and integrity of these awards


(Excluding Public Hearings) 

(5 Minutes Each Speaker)

ADJOURNMENT

Oath of Office Police Chief Tom McNulty Venice ... - City of Venice.

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