Minutes of 3-27-13 Board Meeting - LLVCC

LAKELAND VILLAGE COMMUNITY CLUB
BOARD OF TRUSTEES MEETING
March 27, 2013
The meeting was called to order at 5:27pm by Dick Caron, President. Board Members present: Doug
Chandler, Alex Watt, Diane Wilcox, Rachel Scott, Anne Beste and Maureen Allen. Absent: Ed Serra,
Mary Minnis, Jan Wright.
No guests
A. MINUTES: It was moved, seconded and unanimously agreed to accept the 2-26-13 board minutes as
written. The minutes of the Budget/Election meeting of 2-26-13 were also moved, seconded and
unanimously agreed to as written.
B. TREASURER’S REPORT: Alex reported that this is the conclusion of the 2012-13 Fiscal Year and that
currently the results indicate that we will come in under budget. As of March 27 th , expenses for the
year are $132,751.15 which is 5% below the budget for the year. The balance sheet indicates checking
and savings of $73,299.70 with $10,256.75 in receivables. Total liabilities and equity of $181,828.93.
There was discussion regarding the new budget that will take effect on April 1.
C. PRESIDENT’S REPORT: none
D. COMMITTEE REPORTS:
SECURITY -
Continued problem of egg throwing; no one has been able to get a close look at the vehicle.
In mid-March there was an assault incident on the golf course which was handled by the
Sheriff’s Department; the perpetrator was arrested.
MAINTENANCE - Jim Halter was present at the meeting. Jim stated that he had called three
contractors in an effort to get bids for the rebuild of the Fishing Dock. Two of the builders took a look at
the project and were not interested; however he is expecting a bid from Tim Crocker who rebuilt the
two swim docks.
New gravel was placed in the Boat Storage.
Jim also described the fact that the electrical service needs to be increased to the Gazebo. This will be a
summer project.
BUDGET – nothing
HEARINGS - nothing
DOCUMENTS –
LAKE MANAGEMENT - the weir has been placed and the water level is increasing in the lake. The fish
plant is Thursday, April 11 th at 11:00am.

ARCHITECTURAL CONTROL – Dick Caron and Bruce Jackson had 11 applications to address in Ed’s
absence. The majority of the requests were for tree removal, fences, roof replacement.
RECREATION – Mary is on vacation. Mo will be assisted by Diane Wilcox for preparation of the Easter
Egg Hunt on March 30 th . Diane’s previous experience is very valuable. NW Aquatic Eco-Systems
provided a special $100 prize that was divided between all four age groups.
The Family Fishing Derby is Saturday, May 18 th .
NOMINATING – Anne Beste was thanked for her interest in joining the Board.
PUBLIC AFFAIRS – nothing
E. NEW BUSINESS-
Joanne reminded everyone that the LLVCC website has been revitalized. It is now on Word
press and is very user-friendly.
It was moved, seconded and unanimously approved to go into Executive Session at 6:00pm for
the purpose of discussing pending litigation. No action was taken and the Executive Session was
concluded at 6:03pm.
F. OLD BUSINESS
Lot 66, Division 5 – it was moved, seconded and unanimously approved to retroactively pay $3500 to
Rick Wilson-Hoss, Esq. to represent Lakeland Village in communication with Munro LLC, and its
Attorney, regarding their request of November 2012 for an easement across lot 66, division 5. The
Board approval was previously completed via email. It was also moved, seconded and unanimously
approved to pay Mason County Title $435.00 for research on the issue of Lot 66, Division 5.
G. MOTIONS -
It was moved, seconded and unanimously agreed to accept the 2-26-13 board minutes as
written.
The minutes of the Budget/Election meeting of 2-26-13 were also moved, seconded and
unanimously agreed to as written.
Lot 66, Division 5 – it was moved, seconded and unanimously approved to retroactively pay
$3500 to Rick Wilson-Hoss, Esq. to represent Lakeland Village in communication with Munro
LLC, and its Attorney, regarding their interest in obtaining an easement across lot 66, division
5. The Board approval was previously completed via email.
It was moved, seconded and unanimously approved to pay Mason County Title $435.00 for
research on the issue of Lot 66, Division 5.
The meeting was adjourned at 6:23pm The next regular board meeting is April 24 at 5:30pm in the
clubhouse.
Joanne Quiring, Recorder