Coaches - Servant Leadership Experience

Table of Contents 

Forward…………………………………………………………………………………………..…Page 4 

Section 1: Changing the Culture of Youth Ministry…………………….…Page 5 

Vision…………………………………………………………………………………………………...…… 

Mission………………………………………………………………………………………………….….. 

Core Values…………….………………………………………………………..………………………… 

Strategy………………………………………………………………….………..………………………… 

Be With Lifestyle………………………………………………………………………………………… 

Statement of Faith………………………………………………………………………………..…….. 

Section 2: Lifestyle for Coaching and Mentoring………...……...…..….Page 11 

What is a Coach?......................................................................................................... 

What is a Mentor? .......................................................................................................... 

What a Mentor is Not ..................................................................................................... 

Our Focus…………………………………………………………………………………………………….. 

Be an Example ................................................................................................................ 

Section 3: Mentoring Skills………………………………………………………..…Page 18 

Asking Good Questions……………………….................................................................... 

Listening………………………………………………………………………………….…….….………… 

Discernment………………………………………………………………………………………………… 

God‘s Leadings and Promptings…………………………………………………………..………… 

Knowing Your Boundaries of Confidentiality…………………………………………..……… 

Speaking Truth…………………………………………………………………………………………….. 

Encouragement……………………………………………………………………………………………. 

Using Your Resource…………………………………………………………………………………….. 

Section 4: Coaching Season..……….…………………………………………..……Page 22 

Know The Game Plan ..................................................................................................... 

Know Your Team……….………………….……………………………..…….…………………………. 

Know Who You‘re Coaching……….………………….……………………………..…….…………. 

Know The Schedule ....................................................................................................... 

Know Where You Get Your Questions Answered………………………………………………. 

Section 5: Coaching Responsibilities………………………………..……….…Page 25 

Coaching Qualifications………………………………………………………………………………… 

Coaching Commitment…….………………….…………………………………………………..….… 

Coaching Options……………………………….………………….……………………………..…….… 

Training & Resources for Members……………………………….…………………………….….. 

Section 6: Calendar………..………………………………………….…………….…….Page 31 

Monthly Call Schedule..………………………………….………..……………………...…….……… 

Value of the Month Calendar ........................................................................................ 

Training & Events Calendar .......................................................................................... 

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Section 7: Coaching Calls………………………………………………………………Page 34 

The Tension and the Goal………………………………………………………………………………. 

The Plan………………………………………………………………………………………………………. 

A Guide to Follow…………………………………………………………………………………………. 

Monthly Call Planner…………………………………………….…………….…….………………….. 

The Last 10% Accountability Questions…………………………………………………………… 

Additional Coaching Questions………………………………………………………………………. 

Section 8: Table of Contents for Appendices………………………………Page 58 

Appendix A- Glossary of Terms 

Appendix B- 2011-12 Coaching Team 

Appendix C- Getting To Know You 

Appendix D- Sample Cover Letter (Getting To Know You) 

Appendix E- Site Visit 

Appendix F- Group Coaches Outline For Calls 

Appendix G- Coaches Report Process 

Appendix H- Group Coaching Call Feedback Form 

Appendix I- Huddle Group Call Feedback Form 

Appendix J- Budget Information 

Appendix K- Coaches Group Hub 

Appendix L- Car Rental Policy 

Appendix M- Reimbursements 

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LEAD222 Coaching Team, 

Forward 

In this room today is the vision of LEAD222 in the flesh. 

Look around. You see coaches and mentors who have the wisdom, 

confidence and experience to lead. Men and women of 

integrity joined together for a common cause to see youth 

ministry changed. Our role as coaches is to help reproduce 

godly leaders with character and skills. Youth leaders that 

stay the course and model to this generation what a Christ 

follower is all about. 

Over the years I have seen too many youth leaders who tried 

to become a leader in a day instead of leading every day. 

Youth leaders who choose to take these short cuts, become 

short time youth leaders who end up side lined or 

disqualified. Never making the Kingdom impact God had 

scripted for their lives. This must change. 

As a Lead222 coach, you need to be committed to helping bring 

out the best; first in yourself, and then in others. Every 

Lead coach needs to speak God's truth directly and simply in 

a way that students and youth workers around the globe can 

apply to their everyday lives. 

Today all of us must realize that each of us will play a 

significant part in the vision of Lead222. You are part of a 

team where it is essential that you be who God uniquely made 

you to be. Do not run someone else's race. Run the race that 

God has called you to run but do not run alone. During the 

coaching season there will be times when it will be very 

challenging. You will become discouraged and feel inadequate 

to be a spiritual coach and mentor to others. That is why we 

run together as a team and coach up each other during the 

season to endure and to stay the course; in order to finish 

the race that will change youth ministry culture. And with 

God's favor we will win. 

Together, 

Bo 

“ And he continued to seek God…and as long as he sought the 

Lord God prospered him.” 

II Chronicles 26:5 

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Section 1: 

Changing the Culture of Youth Ministry 

“And the things you have heard me say in the presence of many witnesses 

entrust to reliable men who will also be qualified to teach others.” 

2 Timothy 2:2 

LEAD222 is an international coaching and mentoring ministry founded on the 

biblical mandate of 2 Timothy 2:2; to disciple reliable leaders who will teach 

others. We are dedicated to building a community of student ministry leaders 

that sharpen one another in personal character (inside game) and professional 

skills (outside game). Utilizing a variety of resources, program and training we 

offer experienced leadership and best practices to youth leaders and spouses, 

students, staff, and volunteers. 

Vision 

To change youth ministry culture by living out the call of 

mentoring found in 2 Timothy 2:2 

To change … where it is normal for youth workers to be in an intentional 

mentoring relationship with students and to be in a mentoring/coaching 

relationship themselves with peers and someone wiser and older (The Be-With 

Community) 

youth ministry culture… where students and youth workers are passionate 

about following Christ, sharing their faith and using their gifts to build the 

church 

by living out … having a Christ-centered lifestyle of influencing others 

the call of mentoring found in 2 Timothy 2:2… investing in a few who, in turn, 

invest in others 

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Mission 

To build a coaching community of student ministry leaders who 

sharpen each other in personal character and professional skills 

(Proverbs 27:17). 

To build a coaching community…. experienced veteran mentors who care for 

one another and do life together 

of student ministry leaders… youth workers who are passionate about middle 

school, high school and college aged students 

who sharpen each other… involved in an intentional Proverbs 27:17 

relationship 

in personal character… living by example with integrity in all areas of their 

lives 

and professional skills… using best practices and leadership training to become 

the most effective youth leader that God has called you to be. 

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Core Values 

The following values characterize this ministry. They help us coach the inside 

game and the outside game. They direct our questions into the areas of life that 

really matter. We believe in them to our core and while many things are open to 

modification, we are not flexible about these. We‘re confident that if these are 

compromised, what we‘re trying to do will be compromised. If you find you‘re 

missing one or more of these in your coaching, be sure to make every effort to 

bring it into balance with the other values. And if you have values not listed 

here that mean a lot to you, make sure they don‘t conflict with or dilute what is 

most important in this work. 

1. Authentic Community 

Christ-Centered Relationships, Honesty and Truth-Telling 

Acts 2:42-47; Matthew 22:37-40; Ephesians 4:15, 25 

2. Healthy Families 

Keeping The Home Field Advantage, No Ministry Gains At the Expense 

of Family 

Deuteronomy 6; Ephesians 5; 1 Timothy 3:4–5; 5:8 

3. Spiritual Integrity 

Authenticity, No Pretense 

Romans 12:1-2; Philippians 2 

4. Kingdom Impact 

The Be With Factor, Investing in Others 

2 Timothy 2:2; Philippians 4:9; 1 Thessalonians 2:8 

5. Celebration 

Having Fun, Enjoying Life, Cultivating Appreciation and Gratitude 

John 10:10; Nehemiah 8; Philippians 4:4, 8 

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Strategy 

Members Who Become Coaches 

This ministry multiplies by following a simple, four-step strategy. As you do 

your coaching, keep in mind these straightforward steps and consider how you 

can increase the long-term effectiveness of what we are all trying to do. 

1.INVITE 

We invite all youth leaders who are in line with our vision to become a part of 

our LEAD222 Coaching Community. Our strongest invitation comes from 

relationships with our existing members, inviting other youth ministry leaders 

to join our team. Current members cast the vision and tell our story through 

word of mouth. This helps to maintain a high level of connectedness and keep 

the leadership coaching personal. 

2.CONNECT 

The next step is to get our new members connected to a veteran coach. They 

then become part of a community of student ministry leaders who sharpen one 

another in personal character (―Inside Game‖) and professional skills (―Outside 

Game‖). Through these personal coaching relationships, LEAD222 is 

committed and intentional in developing youth leaders who live healthy lives 

and oversee effective student ministries. 

3.OWN 

Everyone who joins LEAD222 becomes a part of an international leadership 

team that goes beyond the other supportive and supervisory relationships that 

already exist in the person‘s life. Each member serves others in the network by 

using his or her spiritual gifts and abilities in a personal area of interest to help 

further the vision of changing the culture of student ministry. 

4.LEAD 

The goal for every member of LEAD222 is eventually to become a coach who 

mentors other youth leaders and live a mentoring lifestyle in the Be-With 

community. This process has an enormous potential to bring about a powerful 

spiritual transformation in church and ministry leaders of today, as well as 

impact the youth they serve and—we dare to believe this—the future world in 

which we will all live. We see the echoes of this work reverberating even further, 

to better the church to which our children‘s children will belong, bearing fruit in 

lives we won‘t live long enough to see. 

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Statement of Faith 

Doctrinal Beliefs 

The sole basis of our beliefs is the Bible, God‘s infallible written Word, the sixtysix 

books of the Old and New Testaments. We believe that it was uniquely, 

verbally and fully inspired by the Holy Spirit, and that it was written without 

error (inerrant) in the original manuscripts. It is the supreme and final 

authority in all matters on which it speaks. 

We accept those areas of doctrinal teaching on which, historically, there has 

been general agreement among all true Christians. 

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Section 2: 

A Lifestyle of Coaching and Mentoring 

What is a Coach? 

For most people, the word ―coach‖ means a leader of athletes. A coach‘s 

role is to bring the best out of his/her players, teach fundamentals and win 

games. It‘s also true that coaches can have a profound effect on team members‘ 

lives, not just their athletic abilities. Coaches can—and often do—bring out the 

best of a person‘s good sportsmanship, endurance and character and those 

qualities show up throughout a person‘s life, not just on the playing field. In 

fact, the famous basketball coach John Wooden was fond of saying he was 

never really sure if he‘d coached a player well until 10 years after the person left 

him—if at that point they were still doing what he taught them, then he could 

consider himself a good coach. 

In recent years—especially in business circles—a coach is also often understood 

to be a cross between a goal-setter, cheer-leader and an occasional bad-cop. 

Personal coaching has become a huge industry. In the same pattern of an 

athletic coach, if you were a personal or business coach, your task would be to 

improve your clients‘ performance so they can win—in this case, the business 

game. When you do that job well, you can also have a long-lasting effect on 

someone‘s life. 

What both types of coaches have in common is that they are mostly encouragers 

who help identify a player‘s areas of strength and keep them in the game. They 

help people fight against the natural tendency to give up as well as hone their 

skills to become better at what they do. If coaches do their job right, results are 

visible—maybe even dramatically so. They produce winners and usually others 

notice. We need this in ministry today, Coaches coaching up Youth Leaders to 

help them remember what it means to run the race, to win the fight. 

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What is a Mentor? 

Let‘s contrast the above definition of a coach with a mentor. A mentor is much 

more concerned with the inner person—in LEAD222 language, the ―inside 

game‖. If we take on this role, we will be involved in who the person we‘re 

mentoring becomes. There may be some skill training involved, but what is 

always in focus is the whole person, especially the unseen person. 

In brief, mentors care most about ―character‖ and ―competence‖. 

One way to make the comparison is this analogy: if a coach pays attention to the 

―upstairs‖ of life—what can be easily seen—then a mentor cares about the 

―basement‖ of life—what is not so visible. Of course, the basement is the 

foundation of the structure above. The whole house rests on it, so its 

importance is hard to overstate. However, expansions and repairs in the 

basement are often not noticeable, even when the work creates a wonderful 

family room or protects the house from future settling or collapse. There‘s an 

aspect of mentoring that is very real but not very visible. 

The results of mentoring may not be dramatic at first. The person may not feel 

anything and those watching may not see much of a change. A coach is fired if 

the team doesn‘t start winning but a mentor‘s fruit is not so easily measured. 

While a coach helps an athlete win games, a mentor helps a person win at life. 

Coach Vince Lombardi said, ―Winning isn‘t everything; it‘s the only thing.‖ Yes, 

a good coach will impact the whole person but that is usually in service to 

winning games. Lombardi was spot on: coaches do and should focus on 

winning. But mentors focus on character. Think about it: there is no good 

coach who doesn‘t also show a tally of good scores as evidence of a job well 

done. For a mentor, however, Lombardi‘s words must be altered- character is 

the only thing; it is the measure of success. No bright scoreboard will flash 

when a mentor does a good job. Very few may ever see the connection between 

what the person becomes and who made a contribution—possibly not even the 

mentored person him or herself. 

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What a Mentor is not 

By focusing on the inner person we might be tempted to confuse a mentor with 

a pastor, counselor or therapist but that would be taking the role too far. A 

therapist comes in when something is not working right—when pain is 

unbearable or problems are threatening to destroy the person. A mentor, on 

the other hand works with mostly ―functioning‖ people. 

True, everyone has problems and probably most of us could use deeper work in 

our basements with a good Christian counselor. A mentor‘s role isn‘t so much 

about fixing what‘s broken in a person as it is improving and supporting growth 

that‘s ready to blossom. People with problems can work through them with a 

mentor; problem people need a therapist. 

At the risk of confusing you, we‘re simplifying the terminology for the rest 

of this playbook. You now understand the difference between a mentor and a 

coach. However, in our context from here on out, we will use the term ―coach‖ 

to mean a person functioning more along the lines of a mentor. We prefer to use 

the title of coach for those involved in this work—but understand, we are not 

referring just the classic role of a coach as described above but rather to a 

combination of the coaching and mentoring roles. People need both and 

LEAD222 coaches provide both. 

With that clarification—―coach‖, from this point on, means a blend of a coach 

and a mentor—let‘s unpack the elements of a coaching ministry season. 

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Our Focus 

Spiritual Transformation- The goal in this work is deceptively simple: help 

people be like Jesus. Scripture is clear that what matters most in the spiritual 

transformation ―game‖ is not amassing knowledge or external performance 

measures but true inner change, evidenced by ever increasing love of God and 

other people (Matthew 22:36–40). If the water is fresh under the ground, that‘s 

what will come out the spring above. A person‘s visible actions are a byproduct 

of his/her invisible character. 

When Jesus told us to turn the other cheek he was not hoping that vengeful 

people would somehow force themselves not to retaliate even though they 

continued to desire to do so. He was hoping we‘d become the kind of people for 

whom non-retaliation seems normal, a knee-jerk reaction that just happens. He 

wanted us not just to become people who forgive (a step in the right direction) 

but rather that we‘d become forgiving people by nature. When he spoke of 

serving our enemies, he wanted us to become servants—not remain arrogant 

people who from time to time permit themselves to be coerced to do some 

serving if the conditions are all just right. 

Inside Game: Personal Character 

Your work with the person you‘re coaching (mentoring) is about what is ―below 

the waterline‖ so to speak. It certainly is possible with sheer will power to 

change some behaviors. It may be that is enough to make progress. But more 

often than not, something deeper in a person is driving behaviors. Coaching 

works best when you are curious along with the person about those deeper 

drives and motivations, and when you commit with the person to work on who 

they are on the inside. 

James put it this way: you don‘t get fresh water from a salt-water spring (James 

3:11–12). His point is if you find salty water coming out, don‘t just install a 

filter; dig down, find and block the salty water at its source so it doesn‘t pollute 

the fresh water. 

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Outside Game: Professional Skills 

Let‘s continue with the water/spring metaphor. As long as you‘re dealing with 

the ―fresh water‖ from within a person, now you need to channel and use that 

water. This is analogous to the skills and training needed to help the person 

grow. There are in fact some external things to pay attention to as long as 

everything is clear regarding motivations and character. A good person still 

needs to gain experience and expertise. 

It may come as a surprise, but Jesus is a great example of this reality. His 

character was always pristine and perfect, yet Scripture tells us he ―grew in 

wisdom and stature and in favor with God and men‖ (Luke 2:52, NIV); that God 

―made [him]…perfect through suffering‖ (Hebrews 2:10, NCV); and that ―he 

had to be made like his brothers and sisters in every way, in order that he might 

become a merciful and faithful high priest‖ (Hebrews 2:17, TNIV; all emphases 

added). Perfect raw material needs shaping, and this is where you as a coach 

help the person identify the goals they are reaching for and put them in touch 

with experiences, training, and other resources needed. Remember the phone 

company ads? ―No dropped calls.‖ You will do what you can to help, but there 

are times you must find the others in ―the company‖ who can take the person 

the next step; at that point, your job is to make the introduction and ensure the 

connection happens so the helper can offer his or her expertise. 

To use an analogy from agriculture, you could scotch-tape apples to a dead tree 

and call it ―fruitful‖; it might even look that way to a casual observer. But the 

real solution to getting fruit is to cultivate the soil underneath the apple tree so 

that it becomes healthy and produces its own fruit from its own DNA. The tree 

doesn‘t ―try‖—it just follows the natural course its healthy roots, trunk and 

branches combine to make happen. Our goal is to help people transform at a 

sufficiently deep level so that what comes out of them naturally—without them 

even trying—is good fruit: Christ-like character full of love for God and love for 

people. 

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Be an Example 

Have you ever had someone say, ―Do as I say, not as I do‖? 

How did that work for you? Not very inspiring, is it? 

Your life and growth is as much of what makes the coaching process work as the 

activities you do and the words you offer. You surely know this, but it doesn‘t 

hurt to be reminded. Contradictions in your walk and talk translate into 

reduced—if not destroyed—ability to influence another person. Practicing what 

you preach does just the opposite: it gives your words credibility and your 

influence soars. 

You must also keep in mind that the person you coach should be able to view 

your progress. You certainly can‘t claim to be perfect so one of the ways you 

have influence is by showing that you, too, are a growing, learning follower of 

Jesus. It‘s OK to show those areas of your life where you are not all you want to 

be—that‘s not what wrecks your credibility. As the person sees you change over 

time, he or she appreciates the process of growth and you as the person 

growing. That change in you is actually a credibility enhancer. 

None of the alternatives are very attractive. You could pretend there‘s nothing 

God is working on in you, and that is just pretense and hypocrisy. You could say 

you have areas where you‘re growing yet not share them, and that is pride. You 

could deliberately hide those areas where you know you need God‘s help, but 

that is cowardice. The best course to take is honesty and sharing your own 

journey with the person you‘re coaching. Obtain a mentor yourself—use the 

experience for your growth as well as a model for those you mentor. Ultimately 

if the experience of mentoring doesn‘t also change you, you‘re missing out on 

one of the blessings of the process. For your sake and for the sake of those you 

seek to help, don‘t miss the opportunity to have your own life transformed—and 

be open about it 

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Know who is Coaching You 

Lead222 is about changing youth ministry culture through living a lifestyle of 

coaching and mentoring. As a coach it is essential that you model this value. 

All coaches in Lead are part of a Huddle Group; this is for your own personal 

care and training. It is important that you value this commitment and model 

what you are teaching. 

In order to stay in the game and cross the finish line, it‘s important to ―know 

the schedule‖ of your own ups and downs. That may be a weekly rhythm or it 

may stretch out over a longer period of time. When are your ―dips‖—times 

when you know you will be extra busy, more tired, susceptible to 

discouragement or seasonal depression? Talk to your Huddle Coach to keep 

yourself accountable and model what you‘re asking others to do. 

Remember: every airline safety card shows a picture of an oxygen mask 

dropping from the ceiling and the person putting on the oxygen mask first, then 

assisting others. That is not selfish; that is the way to be sure you stay 

conscious enough to help others. It is simply an indisputable principle of life 

that if you do not attend to your own soul‘s health, you will not have what it 

takes to care for those you lead. Pay attention to your own biological and 

emotional schedule. Take precautions to honor your limitations and practice 

self-care. Do not neglect your own Huddle Group. 

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Section 3: 

Mentoring Skills 

What does it take to be a good mentor? A few key ingredients exist, and while 

many other things are useful, these are indispensable. 

1. Asking Good Questions 

Answers are a dime a dozen, but doesn‘t it make sense that a good question has 

so much more potential to change a life? Really. If you don‘t think this is true, 

look at the ministry of Jesus. Here is not only the world‘s greatest Teacher, but 

Truth incarnate—he is without a doubt Every Answer Embodied—and he asks 

people questions! Doesn‘t that shock you? 

For example, when someone wants to know, ―What must I do to inherit eternal 

life?‖ Jesus replies with back-to-back questions: ―What does the Law say? How 

do you read it?‖ (Luke 10:26). Why would he not just tell the guy what he 

needed to know instead of asking his opinion? It‘s really quite obvious: such 

inquiries honor the other person and dialog helps engage the individual‘s mind 

and heart at a much deeper level. 

Another reason why questions are so central to the mentoring process is this: 

no matter what materials are employed, a mentor understands the person’s life 

is the curriculum. You must be a student of the person and what is going on in 

and around him or her, and to do that you have to ask questions. God is always 

at work in his children and your job is to join the Holy Spirit‘s activity already 

going on by means of circumstances, problems and opportunities. Good 

questions draw out responses to all this, and help guide the person toward 

useful learning. 

Remember that for a seed to be planted, the soil needs to be ready and 

questions help break up the hard, fallow ground within a heart and make it 

softer and more receptive. Even if you know the answer, mentors do what 

Jesus did and use lots of good questions. 

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2. Listening 

―Be quick to listen, slow to speak,…‖ writes the brother of Jesus in James 1:19. 

You can‘t ask a good question—that is, know what to ask—without first 

listening. If you don‘t do this, the other person will sense the disinterest. And, 

if you ever do get around to asking a question, it‘ll probably be irrelevant. 

By listening, you draw the person out. You have to really hear them, and join 

them in what they are thinking and feeling. 

Not only is it important to listen to what they say, you must also listen for what 

is not being said. Those omissions can come either because the person is not 

conscious about what is going on, or because they are trying to express 

something but are fearful to just come right out and say it. Unfortunately, there 

may be a situation when the person is actually talking around the truth but not 

speaking it. At all of these times, good listening helps sort out what is going on, 

and it is the main way to make a connection between you and the other person‘s 

truest self. 

3. Discernment 

As just described, when a mentor meets with a person, there is a level of 

listening that goes beyond the obvious. A good mentor hears the whole story, 

and listens for subtle ways the person is revealing truth that maybe they don‘t 

even see. When a mentor exercises discernment, he or she is not some kind of 

wizard with a crystal ball, but rather a wise insightful confidant—dependent on 

the Holy Spirit to provide additional insight when needed. Discernment is how 

you bring out of the person what is there, both good and not so good, and it is 

how you find a way to help the person move into more and more authenticity. 

4. God’s Leadings and Promptings 

Not only does a mentor listen well to the person, the mentor listens to God— 

maybe even doing both at the same time. This heavenward attention is a way of 

life. When a prompting comes, it can happen anytime throughout the day and 

in any circumstance: God can and does whisper to each of us. The mentor 

knows those whispers often relate to the person he or she is mentoring and 

contain valuable ideas, encouragement and insight. 

At the same time, a good mentor knows he or she is fallible and doesn‘t pile on 

the ―God told me to tell you‖ routine. Always speaking with humility, the 

mentor offers a point of view that is subject to testing to make sure what is said 

aligns with the person‘s best understanding of what God might be 

communicating. Inevitably, a time will come when a mentor gets it wrong. 

When the word offered is not a fit, the mentor does not take it personally and 

will continue to listen for future leadings God might offer. 

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5. Knowing Your Boundaries of Confidentiality 

Trust is vital to the mentoring relationship, and we who mentor must create 

good boundaries, ensuring the men and women who are looking to us to lead 

them experience us as safe. While the mentoring relationship is private and 

information shared is confidential, there are some limits to what you cannot 

share. If you hear of abuse or addictive behaviors that put people at risk—either 

done to the person you‘re mentoring or done by that person—you cannot just 

keep that to yourself. He or she must know you will have to involve others and 

maybe even the local authorities to make sure the abuse stops; and you can also 

assure the person 

Whether the person is the victim or the perpetrator, continue to support him or 

her through whatever process gets them to the other side. 

6. Speaking Truth 

The one thing everybody hates about a foggy or distorted mirror is that we 

cannot really see ourselves as we are. We may or may not like the reflected 

image, but we want to know—good or bad—what we look like: that‘s the 

mirror‘s job. There‘s no point looking in a mirror that won‘t give us that 

information. 

In the same way, a mentor tells the truth to the person mentored. We as 

mentors are mirrors. Good or bad, we reflect back who we see them to be. 

Mentors have the courage to point out the flaws and the kindness to offer the 

compliments. Mirrors are truly unbiased and a good mentor reflects accurately 

with love, tact and wisdom. 

7. Encouragement 

No one can achieve his or her full potential without encouragement—the kind 

that is specific, pointing to God‘s transforming work in the inner person – 

without flattery. While it is true that mature believers are always living with an 

ear open for heaven‘s affirmation rather than human words, many verses in the 

Bible tell us to encourage each other. God wired us up to need that human 

voice telling us from time to time to keep at it, to cheer us on, to be a mirror of 

our spiritual progress. We are made to respond to that motivation, even if at 

times we are in danger of living for the approval of people. The truth is, most 

people just don‘t get enough good encouragement, which may explain why we 

are so vulnerable to the wrong people telling us the wrong things and ending up 

doing the wrong actions in response. Good encouragement is like medicine. 

When it is from the right source for the right reason, it can be a big part of the 

antidote to such mistaken attraction. 

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8. Using Your Resource 

Verizon, a phone company in the U.S., ran commercials where a crowd of 

workers stretching out to the horizon stand in readiness behind a customer 

making a call. ―No dropped calls‖ was the catch line. The company was 

illustrating how an army of people working hard is what enables any single call 

to go through and they made sure the call continued without interruption. 

In the same way, a whole team of people supports every mentor in the job of 

mentoring. The task is simply too great for one individual to have all a 

mentored person needs, and you as a mentor will do your best work when you 

realize you are surrounded with all the LEAD222 resources to help you in your 

role. It‘s not your job ever to be all things to someone you mentor. Instead, you 

can rest in the fact that your role is to be a channel of resources: some will come 

from you, but many will come from the team around you (when you request 

their help). In many instances, you will not be the one meeting the need, but 

the one putting those resources in touch with the person needing them. As you 

make all those connections, there will be ―no dropped calls‖ in your life or in 

this ministry. 

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Section 4: 

A Coaching Season 

Our Coaching Season 

Our coaching season runs from September 1st through May 31 st . We focus on 

two main areas: The Inside Game (personal character) and the Outside Game 

(professional skills) to help youth leaders realize their full potential in all areas 

of their life. 

Know the Game Plan 

Inside Game: 

Personal Character- Your Coaching (mentoring) is about what‘s below the water 

line, so to speak. More often than not, something deeper within a person is 

driving their behavior. Our Coaches will work with you to discover these deeper 

drives and motives—to work on who you are on the inside. These discoveries 

are what help to build personal character. 

Outside Game: 

Professional Skills- Your Coach will help you with the skills and training needed 

to develop your outside game (professional skills). You will gain experience and 

expertise to identify the goals you are reaching for and be put in touch with the 

training and other resources needed to achieve this. 

Know Your Team 

As a coach, you are not alone. Your coaching is—and must be by choice—a 

group effort. Others are available to help. Don‘t allow yourself to be a Lone 

Ranger. You won‘t prove anything by acting as if you have it all together and 

can coach someone without outside input. On the contrary, truly gifted leaders 

are secure enough to seek good counsel all the time, and run their decisions by 

others to get input and fresh perspectives. Such humility is not only wise, it is 

scriptural: ―Plans fail for lack of counsel, but with many advisers they succeed.‖ 

(Proverbs 15:22; see also 1:5 and 20:18). 

22

Know Who You’re Coaching 

Read through the members’ profile… 

The member‘s profile is a great tool to give you basic information about who 

you‘re coaching. You will add to this information over time but start your work 

with them by gaining a thorough knowledge of what‘s already been shared via 

this profile. 

Get references from other sources… 

In the same vein as utilizing multiple counselors to help you, get multiple 

counselors to speak to you about the person you‘re coaching. Seek permission 

to ask questions of others in this person‘s life. This will fast track you getting to 

know him or her, and these perspectives are often very illuminating—and at 

times, even shocking. 

The tool in Appendix C, ―Getting to Know You‖ can be emailed, with 

permission, to several people close to those you mentor: a spouse (if married), 

family member, close friend, pastor, etc. with a deadline to return to you (a 

week to 10 days should be enough). Alternatively, you may schedule a phone 

interview with these references and include responses in the person‘s file. (If 

you send it out as a letter or email, a sample cover letter is provided in 

Appendix D.) 

Know The Schedule 

The coaching process follows a rhythm over the course of a ministry year, 

unfolding with an intentional Core Values and Inside/Outside emphasis. 

Coaching Calls, Group Coaching, teleconferences, Leader Talks, and Servant 

Leadership experiences all need to be on your radar. 

In addition to holiday schedules, those you coach have periodic ups and downs, 

thus it is important you see the year from their point of view as well as your 

own. Be familiar with these factors so that you stay on top how the coaching 

year plays out. 

A Quick Look at a Coaches Month 

1 st Thursday of the month Huddle Group 

2 nd Thursday of the month Open 

3 rd Thursday of the month Leader Talk 

4 th Thursday of the month Group Coaching 

All calls take place @ 1:00pm CST 

23

Know Where to get Your Question Answered 

One unique quality of the LEAD222 community is everyone has a serving heart 

and desire to use their gifts and time to help reach our vision. The following 

Lead Team will be happy to serve you. 

Coaching Manager- Jan Day- general questions or information for all 

coaches 

Coaching Problems or Membership Concerns- Tim Homa 

New Coaches- Bo Boshers 

Servant Leadership- Richy Fisher 

New Members- Betsy Fallon 

Leader Talks and Gym Network - Andy Stephenson 

Reimbursement/Finances- Gloria Boshers 

Partnerships/Donor Relationships- Keith Cote 

Lead Wives- Julie Westburg/ Cyndi McClure 

New Resources for New Content Ideas- Tim Mannin 

Web Changes or Corrections- Brandon Riley 

Solwatch Information- Jan Day 

Systems and Invoicing Questions- Mike Lueth 

Mid Winter Retreat- Glenn Westburg 

Huddle Groups- Bubba Thurman 

Group Coaching- Andy Stephenson 

24

Section 5: 

Coaching Responsibilities 

“And the things you have heard me say in the presence of many witnesses 

entrust to reliable men who will also be qualified to teach others.” 

2 Timothy 2:2 

Coaching Qualifications: 

We believe coaching youth leaders is an honor and comes with a high level of 

responsibility and our coaches need to model a life of integrity and Godly 

character. All coaches in LEAD222 must commit to the following 

characteristics: 

Are committed followers of Christ 

Have a passion for training students and youth ministry leaders around 

the country 

Have at least five years of proven ministry experience and effectiveness 

in leading a youth ministry 

Have a good reputation among ministry peers and a strong desire to 

build intentional relationships with other youth leaders around the world 

Have lived out the value of mentoring in their personal life and in the 

lives of others 

Have a ‗team players‘ attitude and a strong passion for being a part of the 

vision for LEAD222 

Coaching Commitment: 

Attend our annual Coaches Corner training session, which generally 

consists of two days once a year in August. Travel expense and 

transportation to the training session is the coaches‘ responsibility. Once 

onsite, Lead222 will cover all expenses. 

Be a part of a Huddle Group 

Be open to inviting and coaching 2 new members during the coaching 

season 

25

Coaching Options: 

Since we offer different coaching positions and member coaching options, your 

responsibility as a coach varies depending on whom you are coaching. 

1. Group Coaching Leader for members: 

If you lead a Group Coaching group for members, your responsibilities include: 

Facilitating and setting up nine group conference calls for the members 

in your group (Freeconference.com is an easy resource to help you do 

this). Calls are held on the last Thursday of every month (Sept - May) at 

1:00pm CST 

Completing a quarterly Group report (November, February and May) 

and submitting to the Group Coaching Director 

Participate in a monthly Coaches Huddle Group call with other Lead 

coaches on the first Thursday of each month 

Participating in three online training sessions during the coaching season 

(the Group Director sets up calls with you) 

2. One on One Personal Coaching: 

If you are serving as a personal coach, your responsibilities will depend on the 

coaching option selected by the member 

a. Personal Coaching Member 

If you coach a member in Personal Coaching your responsibilities are: 

Setting up a regularly scheduled one-on-one coaching call each 

month, usually one hour in length September through May (nine 

calls total; see Section 7: Monthly Call Planner for suggested 

questions) 

Additional periodic contacts by e-mail, texting, Facebook, or 

another brief phone call during the month. These contacts are to 

―check-in‖ to see how things are going as well as follow up on any 

assignments discussed during the monthly one-on-one call 

Completing a quarterly personal coaching report for each member 

and sending to Jan Day (Jan@lead222.com) 

Participating in a monthly Coaches Huddle Group call on the first 

Thursday of each month (Sept - May) at 1:00pm CST 

b. Custom Coaching SL10 Member 

If you Coach an SL 10 Member your coaching responsibilities are: 


month; usually one hour in length September through May (nine 


questions) 



26



Completing a quarterly personal coaching report for each member 

and sending to Jan Day (Jan@lead222.com) 



c. Custom Coaching SL25: 

If you Coach an SL 25 Member your coaching responsibilities are: 

A one-time visit to the members‘ church/ministry (Lead will 

provide a travel and expense budget. Site visits are generally an 

overnight visit (24-36 hours) and are designed to be a personal, 

quality time for you to visit your member and spend time with 

them and their team as well as an opportunity for you to 

encourage, inspire and train your member with practical ministry 

skills. This is also a time to have your member personally invite 

and gather together other youth leaders from around their area to 

help build relationships, share community and to cast the vision of 

changing the youth ministry culture (See Site Visit Template in 

appendix E for additional information). 

Completing a quarterly coaching report and one time site visit 

evaluation for each member you coach and sending to Jan Day 

(Jan@lead222.com) 


month; usually one hour in length September through May (nine 


questions) 







3. Huddle Group Leader for coaches: 

If you lead a Huddle Group for coaches, your responsibilities are: 

Facilitating and setting up nine Huddle group conference calls for 

the coaches in your group (Freeconference.com is an easy resource 

to help you do this). Calls are held on the first Thursday of every 

month (Sept - May) at 1:00pm CST. 

Completing a quarterly Huddle Group report and submitting to 

the Huddle Group Director by the 15 th of each quarter 

Participating in three online training sessions during the coaching 

season (the Huddle Group Director sets up calls with you) 

27

Training and Resources for Members and Your Role as a Coach: 

Servant Leadership Experience: (Training for Students) Each summer we 

provide a variety of experiences around the world that are completely organized 

from start to finish to serve your member, their students and leaders. Servant 

Leadership Experience is a serving experience and leadership training event 

combined into one, providing an excellent opportunity for your member to 

connect with other like-minded youth ministries. During this time their 

students and leaders will have opportunities for hands-on serving and daily 

leadership training as they make memories that will last a lifetime. 

SL trips are optional for Group and Personal members. Make sure you 

encourage them to be a part of this serving opportunity for their students and 

volunteers. Trip information is available at www.lead222.com under the 

Servant Leadership tab. 

*Note – Your role as a coach: 

Know the commitment and the Servant Leadership Experience trip your 

members have chosen and make sure they are informed about their trip. 

Group Coaching: All members can choose to be connected with a Group 

(between three to eight) of like-minded youth ministry leaders who will teleconference 

together during the ministry season to sharpen each other by 

sharing best practices, leadership lessons and personal life experience. 

Groups Offered: 

High School 

Middle School 

Single Staff 

Multi Staff 

Veterans 


Know what group your member is a part of. Ask them about their Group and 

how it is helping them with their inside and outside game. Remember you are a 

part of a coaching team. Work together with their Group Coach and encourage 

your member to stay connected to their Group and network with other Lead 

members. 

SolWatch (Training for SL25 Members and Their Spouses): 

SolWatch is a wonderful opportunity for your member and their spouse to enjoy 

a time of community and personal development in a beautiful location. It is a 

28

time to set their schedules aside and allow us to serve them by restoring their 

spirit and providing the opportunity to connect with other like-minded youth 

leaders and spouses. For dates and location check out LEAD222‘s web site. 


For SL25 members- Make sure they have the dates and location on their 

calendar and encourage them to book their flights early and watch for the best 

prices. 

Leader Talks (Training and resources for all members): Throughout 

the ministry season, all members will have opportunities to participate in teleseminars. 

These training opportunities provide a great time to get questions 

answered from top strategic leaders and learn lessons to improve upon their 

leadership skills. 


Make sure they know the dates and times for the Leader Talks. Use these times 

to go deeper in your mentoring calls. See Leader Talks schedules on our web 

site under training. 

LEAD222.com 

Our website contains many resources and befits for our lead members. Also 

each Lead member will have the opportunity to personally add to our GYM 

network. 


For all members… make sure they are aware of the Global Youth Ministry 

Network (G.Y.M.) and are familiar with the website. 

Special Team: By being a part of LEAD222, all members are making a 

commitment to be a part of a ministry segment. Each member participates by 

using his or her spiritual gifts and abilities to help change the culture of student 

ministry. The current listing of ministry special teams includes: Servant 

Leadership; Compassion; Mid Winter Retreat; New Initiatives; Donor 

Development and Friends; Training and Resources and more. 


Know what special team your member wants to serve in and take ownership. 

Remember this is a part of our four-step strategy, so continue to encourage and 

ask them where they would like to serve. Remind them that by using their gifts 

they are helping to build our Lead community and reach our vision of changing 

the culture of youth ministry. 

29

Lead Wives’ Ministry: 

This small group is for the wives of our LEAD222 Members and is a great 

way to connect spouses that understand the benefits and challenges of 

being in ministry with their husbands. 


Make sure if you are coaching a male member that they know about small 

groups for their spouses. For more information please Contact Julie Westburg 

(Julywest@sbcglobal.net) or Cyndi McClure (Cyndimcclure@gmail.com) 

30

Section 6: 

Calendars 

2011-2012 Monthly Call Schedule 

Coaches Huddles: 

Coaches Huddles: 

First Thursday of every month 

For all coaches (Three times each season, the All Coaches‘ Call will take the 

place of the Coaches Huddle) 

Leader Talk: 

Third Thursday of each month 

For all coaches and members 

Group Coaching: 

Last Thursday of each month 

For all members who choose to be in Group Coaching 

All Coaches Call: 

For all coaches led three times a season, takes the place of Coaches Huddle and 

is led by Bo Boshers 

One on One Coaching calls: 

Coaching calls are once a month; time to be determined by coach and member. 

For members in Personal Coaching, Custom Coaching 

Site Visits: 

Time and date to be determined by coach and member 

For SL25 members only 

This is a personal visit and consultation by the personal coach. Site visits need 

to be planned in October and must be completed by February 1 st . If a member 

joins after October, the site visit must be scheduled and completed within 60 

days. 

31

Value of the Month Calendar 

* = ‗All Coaches Call‘ takes the place of the Coaches Huddle 

Kingdom Impact – Value of the Month 

Sept 1 st - 1:00pm CST- Coaches Huddles (First Thursday of every month) 

Sept 15 th - 1:00pm CST - Leader Talks (Third Thursday of every month) 

Sept 29 th -1:00pm CST – Group Coaching (Last Thursday of every month) 

Authentic Community - Value of the Month 

Oct. 6 th - 1:00 pm CST - Coaches Huddles 

Oct. 20 th - 1:00pm CST – Leader Talks 

Oct. 27 th - 1:00pm CST – Group Coaching 

Celebration – Value of the Month 

Nov. 3 rd – 1:00pm CST – Coaches Huddles 

Nov. 1o th – 1:00pm CST – Group Coaching 

Nov. 17 th - 1:00pm CST - Leader Talk 

Spiritual Integrity – Value of the Month 

Dec. 1 st - 1:00pm CST – Coaches Huddles 

Dec 8 th -1:00pm – CST- Group Coaching 

Dec. 15 th - 1:00pm CST- Leader Talk 

Healthy Families – Value of the Month 

Jan. 5 th -1:00pm CST- Coaches Huddles 

Jan. 19 th -1:00pm CST- Leader Talk 

Jan. 26 th 1:00pm CST- Group Coaching 

Spiritual Integrity – Value of the Month 

Feb.2 nd - 1:00pm CST- All Coaching Call 

Feb.16 th - 1:00pm CST- Leader Talk 

Feb. 23 rd - 1:00pm CST- Group Coaching 

Authentic Community - Value of the Month 

Mar. 1 st - 1:00pm CST- Coaches Huddles 

Mar. 15 th 1:00pm CST- Leader Talk 

Mar. 29th – 1:00 pm CST –Group Coaching 

Healthy Families – Value of the Month 

Apr. 5 th - 1:00pm CST- Coaches Huddle 

Apr. 19 th -1:00pm CST- Leader Talk 

April 26 th - 1:00pm CST- Group Coaching 

Kingdom Impact – Value of the Month 

May 3 rd -1:00pm CST-All Coaching Call 

May 17 th -1:00pm CST- Leader Talk 

May 24 th -2:30pm CST –Group Coaching 

* note date change 

* note date change 

32

Training and Event Calendar 

2011-2012 

November: 

9 - OMOD www.onemealoneday.com 

December- 

January- 

20-22 - Winter Camp TBD 

February- 

24-25– Today‘s Teens Conference, Oakville, Canada 

March- 

2-5- Simply Youth Ministry Conference- Louisville, KY 

April- 

19-23 - SolWatch – Florida 

May- 

TBD - Mentoring in Rockwall, TX 

June- 

10-14– Impact Your City, Oklahoma City 

16-23 - SL Haiti 

20-27 – SL Los Cabos Mexico 

24-30 - SL WA Leadership Adventure 

24-30 – SL Houston, TX 

28-July 3 – SL Denver, CO 

July 

4-16 – SL Germany 

8-14 – SL Chicago, IL 

22-28 -– SL Miami, FL 

22-28 – SL Toronto, Canada 

August 

9-10– Willow Creek Leadership Summit - Multiple locations 

33

Section 7: 

Coaching Calls 

It‘s time to consider the specifics of making your coaching calls. You pick up 

the phone, dial the number, the person answers and then…what will you 

actually say and do? 

The Tension And The Goal: 

Every call will hold in tension two seemingly contradictory goals. First, you will 

have a planned agenda for each call, a set of questions and expectations you‘d 

like to cover. There is a flow during the ministry year highlighting different 

LEAD222 ―Core Values‖ in order to cycle through all of them a few times. Each 

call will have key questions as well as suggested ―Inside Game (Character), 

Outside Game (Skills)‖ issues to discuss. 

The tension is —as we‘ve mentioned before—the person‘s life is the curriculum, 

not your agenda. You as the coach will have to stay open to how the Holy Spirit 

may lead in the moment as you respond to circumstances and God‘s activity. 

Remember, you‘re tracking with what God is up to in the person‘s life, so while 

planning for the appropriate ways to spur on the person is important, 

responding wisely and flexibly as opportunities and ―divine appointments‖ 

present themselves is just as vital to the person‘s growth. It‘s not either/or, 

rather a willingness to accept the tension that most of the time you need to do 

both. 

Personal Transformation: 

During your call, keep in mind the important goal of personal transformation— 

not behavior modification. In your conversations, make sure you are not 

―giving advice‖ superficially, but rather inviting the person into the hard work 

of character transformation. The ―outside of the cup‖ may be the most obvious 

thing others see when they look at us and we may be tempted to work hard on 

that but Jesus calls us to make the inside of the cup clean (Matthew 23:25–26). 

Your coaching must always help the person get at their interior world. In order 

to do that, consider the following: 

34

The Plan: 

As you look at the material presented in the Monthly Call Planner (Section 7) 

you‘ll notice blanks to fill in. Keep in mind everything on the chart is a 

suggestion—nothing is chiseled in stone. These are our best ideas for what 

would help you but, like your plans, all are open to modification; as you and the 

Holy Spirit deem appropriate. Certainly start with this guide but make 

whatever additions and subtractions you think will best serve the person you 

coach. 

Stay Focused: 

When you make your coaching call it is important to remember you only have 

one hour with that person each month. When you realize all you‘re trying to 

accomplish in that hour its obvious you‘re not going to make it through what 

needs to be discussed if you allow the conversation to meander or trivial 

matters preempt substantive ones. Though a certain amount of ―chatting‖ is 

inevitable, you will need to strongly resist the tendency to allow your thoughts 

and words to wander aimlessly. As was mentioned, modifying your agenda 

because of paying attention to the Holy Spirit is one thing; modifying the 

agenda because of poor attention to time is another. 

Teach Our Values: 

Each month of the Coaching Season is focused on one of our five core values. 

Leader Talks, Group Coaching, training articles on the GYM will all focus on the 

monthly value to help you sharpen the inside game and outside game of your 

member. 

Stay On-Time 

Each Coaching Call is scheduled for 60 minutes. It is very important that you 

stay on this schedule to value the Coach and Member‘s time. By staying on 

schedule it will raise the probability of consistent calls, because each member 

and coach can rely on the start and finish times. 

Listen More Than Talk 

It is important as a Coach that you get in the habit of asking good questions and 

listening to the answer. It is essential that your member has a chance to talk as 

well as listen. Both are valuable exercises and will help the member to hear 

God‘s truth in their daily life. Focused coaches ask good questions, listen to the 

member, and listen for the whisper of the Holy Spirit for promptings for what 

to do or say. 

35

A Guide To Follow 

1. Pray- Make sure you leave time to pray during each call 

2. Encourage- Before the end of the call, make sure you speak words of 

truth and encouragement 

3. Share- During the call, take the time to share a short story in your own 

life of what God is doing 

4. Challenge- Give your member one degree challenges to help them move 

forward with their inside and outside game 

36

Monthly Call Planner 

September Call #1 

Key Questions: Phil.4:13 

Value for the Month: Kingdom Impact 

Possible Question; 

Does developing a meaning connection with others come easily and quickly for 

you? What would help me as your coach to have this type of relationship with 

you this season? 

How dedicated and willing are you to learn and receive training and experience 

to become a more effective leader this season? 

What kind of Kingdom impact do you want to see this year in your ministry? 

Be specific .Do you have a strategic plan to accomplish this? Explain. 

What needs to be your focus as the point leader to assure this plan stays on 

target? 

Inside Game: Character—Key Questions 

Possible Questions: 

What would you like to be the agenda for our meetings this season? 

What do you expect from me as your coach? 

What are your expectations for this coaching season? 

What personally do you need to sharpen in your leadership gifts to be a more 

effective leader this year? 

What decision or change do you know you need to make in your personal life to 

be completely surrendered to God? 

Outside Game: Professional Skills—Key Questions 


What would your volunteers or staff say about your focus and passion of your 

ministry vision to make a Kingdom impact? 

37

Do you have a clear direction to where you are leading your team this year? 

Would they be able to clearly communicate this? 

If I asked a member of your team what is the most important focus for them to 

have, what would you want them to say? 

Are you confident that would be their response? What do you need to do this 

week to make this clear? 

Challenges and Assignments Given: 

Email me two questions I need to ask you to assure you stay focused in making 

a Kingdom impact this ministry season. 

What do you need to tell me today as your coach about how you 

want to use our time to be the most effective in sharpening your personal 

character and professional skills? 

Other Notes: 

October Call #2 

Key Questions: Gal.2: 20 

Value: Authentic Community 


When you think about our value of authentic community, who are the people in 

your life that you would say really know you? 

If I called one of these people today would they say that this is true and that you 

see them as a person you would go to be real and authentic? 

Inside Game: Character 


Our vision to change youth ministry culture is to live out the constellation of 

ministry (to have wiser and older mentors, peer to peer mentors and mentoring 

someone younger). Do you personally have these people in your life? Explain. 

What is one area of the constellation of mentoring (wiser, peer, younger) you 

need to find in your life? How will you go about this this month? 

38

What would help me as your coach to build an authentic relationship this 

season with you? 

―A friend loves at all times, and a brother is born for adversity.‖ Proverbs 17:17. 

Can you identify someone to confide in? 



How much of your leadership energy and focus are you giving to deepen the 

authentic community in your ministry? 

Do you personally model the value of authentic community to your volunteer 

team and students? 

How often during the ministry season does the value of authentic community 

get taught? 

Do you respect your own boundaries of work and family? Do you need to 

reevaluate your present levels of commitment (or over commitment) and make 

any adjustments? 


Text or email me this month about how you made the value of authentic 

community an intentional part of your life and ministry. 

Other Notes: 

November Call #3 

Key Questions: Eph.2: 8&9 

Value: Celebration 


Does the value of celebration come naturally to you in your life? Explain why or 

why not. 

Share the last time you took time to celebrate God‘s goodness in your life. 

39



How would you describe your attitude going into this ministry season? Positive 

or negative? Why? 

Who is someone in your life that you need to encourage and celebrate his or her 

friendship? 

What is something you could do this week with your family to celebrate being a 

family? 

What causes you most often to loose your joy? Why? 



What would help you to be more positive and encouraging this ministry season 

to your volunteers and students? 

When is the last time you told your pastor that you were thankful to be on the 

staff and under his leadership? Explain. 

Having a positive attitude and choosing to celebrate is a choice we make and 

control. Do you believe this to be true? Why or why not? 

Who do you need to encourage this week on your ministry team? 


This week make a decision to encourage a new person each day. 

Take time this week in your prayers with God to celebrate all He has done for 

you in your life. 

Other Notes: 

40

December Call #4 

Key Questions: 2Cor.5:17&18 

Value: Spiritual Integrity 


Proverbs 4:23 says, ―Above all else, guard your heart, for everything you do flows 

from it.‖ Can you recognize any areas where you need to protect your heart by not 

only putting good things into your mind and body, but also perhaps eliminate some 

activities and acquaintances you need to purge from your life? 



How do you keep your feelings from clouding your decision making as a point 

leader? 

What values are you truly committed to in your life? If I were to ask people who 

know you, would they confirm these values? 

Are you able to set aside your own interests and help others meet theirs? 



How do you inspire others to be men and women of integrity? 

What do you do to help your team lead a balanced life? 

Is there anyone currently on your team that you know you should confront 

about a spiritual integrity issue? If so, what is stopping you from having this 

conversation? 


Are there any hidden secrets in your life that you need to acknowledge before 

God? 

Are there any destructive behaviors in your life that you should be sharing with 

me for accountability? 

Other Notes: 

41

January Call #5 

Key Questions: Zech.4:6 

Value: Healthy Families 


Tell me about your family background and the relationship that you have or had 

with your mom and your dad. 

What things do you consider in being a role model when it comes to the value of 

healthy families? Why? 



1. Can you identify your spouse's love language and what is one thing you could do 

this month to make them feel loved "in their language"? 

2. What is something that seems to be a recurring conflict with your spouse? 

3. What is something you are doing or need to do, to make sure your spouse is 

having time away from responsibilities to be renewed spiritually and emotionally? 

4. What are some of your favorite activities, sports, and fun things to do with your 

spouse and when is the last time you actually made time to do them? 



How often do you ask your team about their relationships at home? How could 

you improve on strengthening this value with your team? 

When is the last time you thanked the spouses of your key volunteers for the 

time their husband or wives give to serve in your ministry? 

What involvement do the parents in your ministry have? How could you make 

your ministry more family focused? 


Send an email to the kids of your key volunteers and let them know how 

thankful you are for their help and what a great job their mom or dad is doing. 

Surprise your spouse with a special date night. Ask if you are meeting their 

needs and if there is anything you need to change to improve on your marriage. 

42

Other Notes: 

February Call #6 

Key Questions: Eze.36: 26&27 

Value: Spiritual Integrity 


What books have influenced your thoughts and ideas when it comes to being a 

man or woman of integrity? 

Who do you share your dreams and challenges with? 



How do you handle criticism from others when they question your integrity or 

leadership direction? 

Who do you listen to and take advice from? Why do you respect this person? 

When was the last time you lied or did not tell the complete truth? Have you 

confessed this to the person? 

When is breaking the rules okay if ever? 



Would you say you are a good listener and able to be non-judgmental and non 

critical? 

How do you share confidential information without it turning into gossip or 

slander? 

Would others say you have good discernment when it comes to identifying 

spiritual integrity in others? Who do you have in your life that has this skill? 

43


Choose a book this month that will sharpen and challenge you to be a man or 

woman of integrity. Email me the name of the book you have chosen to read 

this month. 

Other Notes: 

March Call #7 

Key Questions: 2Cor.1: 21 

Value: Authentic Community 


What could you do this ministry season to deepen the authentic community of 

your key leadership team? 

Do you live out the value of having authentic community in your life? Explain. 



What mask do you wear to keep you from really being known to others? Why? 

Do you have any real friendships with non-Christians? Is it hard for you not to 

judge and instead authentically accept people who do not have a strong 

Christian faith? Explain. 

Being a full time youth pastor, do you find it hard to find a community where 

you and your spouse can be served and you do not have to feel that you have to 

lead? 



How do you model to your team the importance of having authentic community 

in their lives? 

Do you teach the constellation of mentoring (that reinforces authentic 

community) to your volunteers and students? Why or why not? 

44

Would your key volunteers or staff members say you are someone who they 

could be real and feel safe with? Explain. 

Does the atmosphere of your youth ministry lead others to desire to be in 

authentic community where they feel loved and accepted? 


What could you practically do this month to raise the value of authentic 

community in your ministry? 

Other Notes: 

April Call #8 

Key Questions: Jos.24: 15 

Value: Healthy Family 


What steps have you taken that have proven successful in having home field 

advantage with your family? Who would you be willing to invite to help you 

and your spouse identify potential blind spots in protecting home field 

advantage with your family? 



Do you have another couple with whom you and your spouse feel you could 

share openly and receive care, council and accountability in your marriage? 

What are challenges you face as a youth pastor in establishing healthy 

boundaries to protect your family time? 

How can you change your weekly schedule to include intentional focused time 

with your family? 

What steps do you need to take to make your family a higher priority than 

ministry? 

45



Does your ministry communicate the value of keeping healthy boundaries for 

marriages and family? How? 

What are practical steps you need to take to be a more effective equipper to 

your team around the value of healthy families? 

How are you as the point leader reinforcing the truth that parents are the 

number one influencers in their kid‘s lives? Explain. 


What are specific steps you and your spouse can take this month to 

communicate to one another real needs to help strengthen your marriage? 

Other Notes: 

May Call #9 

Key Questions: 2Ch.7: 14 

Value: Kingdom Impact 


What do you see as the upcoming trends in youth ministry today? 

What is something significant that has happened to you this past month to help 

you see God‘s kingdom and the impact your ministry is having? 



How is your youth ministry affecting your own relationship with God? Explain. 

How do you show others that you believe in them and are thankful for the 

Kingdom impact they are having? 

What are three steps you can take over the next month to bring a better balance 

to your ministry schedule? 

46



Do you ever find yourself feeling the need to appear busy? What might be the 

reason? 

Do you ever feel self-reliance instead of Christ-reliance when making strategic 

decisions in your ministry? 

Do you currently spend time with other youth pastors in your local area on a 

regular basis? Why or why not? 


What decisions, conversations or adjustments do you need to make in your 

ministry to stay focused on your goals and vision? 

What actions can you take to lead up to your pastor and show your appreciation 

for his leadership? 

Others Notes: 

47

The Last 10%: Accountability Questions 

1. If the enemy was going to cause you to sin tonight, what would he 

tempt you with? 

2. Do you currently have any secrets in your life that you know are not 

honoring to God? 

3. Who have you lied to in the last week? Why? 

4. When is the last time you have personally looked at pornography or 

been involved in activities that are taking you away from holiness? 

5. During the course of our conversation, did you lie to me? Did you lie 

about your answer? 

6. Are you currently involved in any relationship that is not honoring your 

marriage? 

7. Are you addicted to anything in your life at this time? 

8. Are you financially living out of your means? Are you in debt? 

9. Is your marriage in trouble? 

10. Are you having any inappropriate relationships with students? This 

includes what you are thinking, not just doing. 

11. Is there anything that you are afraid to be found out about? 

12. Have you stolen anything from work that you know was not yours? 

13. Are you being a good steward of your time and honest about how much 

you are working? 

14. Are you keeping any information from your spouse that they should 

know? 

15. Are you taking care of yourself physically or are you making excuses for 

your laziness and poor eating habits? 

16. Are you having an affair? 

17. Is there anything you need to tell me that is causing you to not be a man 

or woman of integrity? 

18. Are you currently attracted to anyone besides your wife or husband? 

48

Additional Coaching Questions 

Questions to help you know your member better 

Get to know you questions and additional questions for first calls. 

1. Tell me about your family (make sure you take notes so you can 

come back and ask about their family in later calls) 

2. Tell me about how you found Christ 

3. Tell me about your call into ministry 

4. Tell me about your ministry journey 

5. Tell me what are your expectations for coaching. How can I 

serve you? What are the top three things I can help you with? 

The following questions are an example of how to set up 

consecutive calls and to go a deeper level in your coaching and 

mentoring. 

Coaching Questions for Healthy Families 

1st call 

Focus on Healthy Families- you could ask questions such as: 

1. How do you feel you are balancing ministry and family? 

2. How would your spouse say you are doing with that? Have you 

guys talked about it recently? If single, how would your best friend 

say you are doing? 

3. How does your senior pastor or supervisor model this? Are you in 

an environment that supports or discourages making your family a 

priority? 

4. How are you incorporating working with families in your ministry 

setting? Is it a priority? What are some possible things you could 

to make it even stronger? 

5. What have you done to minister to your spouse‘s heart lately? Do 

you really know his/her heart? Maybe suggest some resources: 

The Five Love Languages by Gary Chapman 

www.fivelovelanguages.com Gal. 6:6 retreat – 

www.greatcommandment.net Family Life Conference – 

www.familylife.com or others you know.) If single have you 

thanked someone who has really made a difference in your life 

lately? What could you do to show them appreciation? 

49

Going Deeper: 

a) Ask your spouse how she/he feels you are balancing 

ministry and family before our next call or if single ask a 

best friend. 

b) Do something that minister‘s to your spouses‘ heart. If 

single, write someone in your life a letter thanking him or 

her for their investment in you or whatever action they 

came up with in question five. 

c) Write down and send over (before your next call) some 

specific ways of how you can strengthen your overall 

ministry to the families you work with in your ministry. 

2nd Call 

Focus on Healthy Families – follow-up with the last call and also ask about 

their children. You could ask questions such as: 

1. How did your homework go? When you asked your spouse about 

how she/her feels you are balancing ministry what did they say? If 

they said great – rejoice with them. If they said not so good, help 

them explore what they are going to do to make a change. 

2. What did you do since our last call to minister to your spouse‘s 

heart? 

3. Discuss the ways they came up with for how to strengthen their 

overall ministry to families. Make sure you help them think 

through how and when they are going to start to implement some 

of these things. 

4. What are you doing to instill God‘s values in your children? (If no 

children skip this question). 

5. Are there any traditions or good practices that you are doing with 

your kids? 

6. What steps could you take to make times even stronger? (If no 

children skip this question). 

7. How are you helping the leaders you work with instill God‘s values 

in their children? What steps could you take to make it even 

stronger? 

8. How are you helping the parents you minister to instill God‘s 

values in their families? What steps could you take to make it even 

stronger? 

50

Going Deeper: 

a) Talk with your spouse about extended steps you could take 

to become even stronger in instilling God‘s values in your 

children. If no kids, but they plan on having kids, have the 

member have this discussion to keep in a file for the 

future. 

b) Write out and send over (before your next call) some 

specific steps you could take to help the leaders you work 

with, and the parents of the students you minister to, 

instill God‘s values in their children. 

Coaching Questions for Kingdom Impact 

1st call 

Focus on Kingdom Impact. You could ask questions such as: 

1. What does it look like to join God and his mission? 

2. What helps you stay Kingdom focused and not completely church 

focused? 

3. In general, how and what are you doing personally to impact the 

Kingdom daily? What does that look like, practically speaking? Is 

it easy/hard for you? 

Going Deeper: 

a) What will you do in the next two weeks to personally live 

missionally? What will you do differently 

2nd Call 

Focus on Kingdom Impact – follow up on last call. You could ask questions 

such as: 

1. Follow up on homework – What did you come up with of how you 

are going to live missionally? 

2. How are you leading others to become Kingdom citizens? What is 

your vehicle/strategy to helping this take place? Is it working? 

What would help it to be more fruitful? 

3. What are some tensions in your ministry and in your life that are 

keeping you from fully engaging in God‘s mission? 

Going Deeper: 

a) What will you do to lead others to live missionally in the 

next month? 

51

Another call 

Focus on Kingdom Impact 

1. Follow up on homework: What will you do to lead others to live 

missionally in the next month? 

2. How are you aligned with your organization when it comes to 

Kingdom Impact? Are you on the same page? 

3. How is your ministry‘s multiplication? Are you producing 

multipliers? Are your students invested in a few? How are they 

being intentional? Do you have curriculum you are using? 

4. Do you have a built-in mentoring strategy? What does it look like? 

Are the mentors living with a Kingdom focus? Are you holding 

them accountable? Are they sharing their stories with their 

students? 

Going Deeper: 

a) In what arena will you share your Kingdom Impact 

stories and how will you make sure it becomes a part of 

your DNA personally and corporately? 

Coaching Questions for Integrity 

1st call 

A Foundation of Integrity 

1. How would you define integrity? 

2. What is the scripture that you build your integrity upon? 

(i.e. 2 Cor. 10:5 ―We are taking every thought captive to the 

obedience of Christ‖ Eph. 4:24 ―put on the new self which in 

the likeness of God has been created in righteousness and 

holiness of the truth) 

3. Who is a person that has greatly influenced your life by their life of 

integrity? 

4. What areas of your life do you feel you have a strong integrity? 

5. In what areas do you need work? 

Going Deeper: 

a) Ask your spouse, friend or mentor the last two questions 

about you. 

52

2nd call 

Walking With Integrity 

1. Follow up on the next steps/go deeper question from last time. 

2. Who holds you accountable? 

3. What are some of the practices in your life that raise the value of 

integrity? 

4. Are there any practices in your life that may bring your integrity 

into question? (i.e. how you treat your family, how you talk about 

people, your lack of time with God, boundaries with opposite 

gender, etc.) 

5. In a relationship of accountability (spouses, groups, friends and 

mentors), what are your practices to tend to the value of integrity? 

a. How often do you meet? 

b. What do you do? 

c. What questions do you ask of each other? 

Going Deeper: 

a. If you haven‘t done this already, commit to these 

practices by sharing them with your spouse, friend or 

mentor. 

Another call 

Leading With Integrity 

1. Follow up on the next steps/go deeper question from last time 

2. How do you raise the value of integrity among your leaders? 

3. How do you raise the value of integrity among your students? 

4. How do you raise the value of integrity in your home? 

5. Do you have practices in these three areas that help to promote 

integrity? (In communication, in conflict resolution, in boundaries 

with others) 

Reading Resources: 

Who Are You When No One is Looking by Bill Hybels 

Idea: Choosing consistency, resisting compromise 

Integrity, the Courage to Meet the Demands of Reality by Henry Cloud 

Idea: Six essential qualities determine your success in business. 

The Hand of God by Alistair Begg 

53

The following questions are focused on the inside and outside game: 

Inside Game: 

Personal Character Questions 

Kingdom Impact: 

What would you personally like to gain from our coaching time together? 

At the end of this season, how would you define success? 

What is one of your growth edges you want me to pray for and support 

your progress in? 

How would you personally evaluate the Coaching Season? 

What changes would you like to make to next year‘s program? 

What changes have you seen in your own character over the past 9 

months? 

Authentic Community 

Who is one of your spiritual heroes, and what about that person do you 

admire? 

Pick one good leader and one bad leader you‘ve had: describe how each 

affected you. 

Describe your view of God growing up. 

What is one of the ways your view of God has changed over the years? 

Concerning the character growth you told me about on the last coaching 

call, how is that going? 

Who are you relating to in a consistent and authentic way—who knows 

you well enough to see and comment about what‘s on the inside? 

What is your reaction to this quote (from A. W. Tozer): ―What comes into 

our minds when we think about God is the most important thing 

about us‖? 

Celebration 

What is something that hasn‘t gone the way you wanted it to? What have 

you learned about yourself in this situation 

Describe your current ―joy‖ level. What has been affecting it recently? 

What is an activity or person you could pursue to help increase your joy? 

When you are impatient, what are you likely to do that you later regret? 

What helps grow your patience? 

Under what conditions are you most likely to lie? 

Who have you not told the whole truth to in the last month? 

54

Spiritual Integrity 

How were the holidays for you? 

What new initiatives for you and your ministry have you identified for 

the coming year? 

How would you describe your overall biblical literacy and competency? 

What are your current practices regarding Scripture study and reflection? 

What is a command or teaching from the Bible you‘ve been having some 

resistance to? 

What keeps you from obeying, accepting or trusting that truth? 

What did you see in yourself during the holidays that you realize needs to 

be worked on? 

Do people describe you as ―a man/woman of your word‖—even in small 

things (such as punctuality, not exaggerating when telling stories, doing 

what you say you will do, not bending rules, etc.)? 

Healthy Families 

How is your stress level these days? 

If your spouse (or another significant relationship) were on the phone 

with us right now, what would they want to point out about you that I as 

your coach should help you deal with? 

In what ways are you ―losing steam‖ in your ministry? 

What have you found in the past that helps you ―stay in the game‖? 

What are some less-than-ideal performance motives you‘ve discovered in 

your own soul? 

When you are at your best, what are some of the positive beliefs you have 

about yourself? 

Outside Game: 

Professional Skills Questions 

Kingdom Impact 

How did you see God‘s hand in the One Meal One Day Campaign? 

Who in your ministry seemed to really grow during this event? 

If you did not participate in the campaign, how else have you recently 

honored God‘s heart for the poor and hungry? 

What‘s next for you as far as extending practical compassion into our 

needy world? 

Who has been the most satisfying person you‘ve affected in your ministry 

over the past 9 months? 

55

Who are the promising leaders in your ministry and what could you do to 

encourage their potential? 

What Servant Leadership trip are you taking this summer? Why did you 

choose that particular trip? 

What leadership accomplishment(s) are you proud of from recent days? 

What leadership skill would you like to improve? 

In what skills have you grown the most this past season? 

What ministry accomplishment are you most proud of this year? 

Authentic Community 

What type of ―community‖ do you have in your life? 

Describe a ministry situation where someone told you something you 

needed to hear but didn‘t want to hear. What is your learning from that? 

Which is more difficult for you: hearing hard truths or saying them? 

Who do you go to for rousing discussions about God and theology to 

sharpen your thinking? 

With whom have you recently been hurt relationally, and how are you 

dealing with that? 

What book are you reading to help your leadership grow? 

What ministry skills are you interested in developing? 

How would you describe your overall aptitude for self-discipline? 

What is your motivation for work these days? Where is it falling off, or 

getting muddied up? 

Celebration 

Describe your current ―joy‖ level. What has been affecting it recently? 

What is an activity or person you could pursue to help increase your joy? 

Concerning the skill you said on our call that you wanted more of, how is 

that progressing? 

Talk a little about your leadership skills in the areas of casting vision and 

strategic thinking. How are you growing in those skills? 

Spiritual Integrity 

What is something about you that you tend to keep hidden? 

What price would you pay if you compromised your integrity? What price 

would others whom you love pay? 

What character weakness in you does your current family (close friends) 

bring to the surface? 

How are you tempted to pursue ministry in such a way your family 

suffers? 

Have you been able to use the skills you identified last month more this 

month? How did that go? 

56

Describe your teaching skill level. What aspect are you best at? Least 

effective at? 

Describe how you relate to fellow-workers: those who supervise you, 

those you supervise and your peers. How could you create a more 

outstanding reputation for being a team player and a vital part of the 

organization? 

What growth have you seen in the skill areas we‘ve talked about? 

What goal will you set regarding using one of these skills more 

effectively? 

What is in your heart these days? 

How are you relating to God, and are those disciplines going well? 

What is motivating you? 

What chatter in your mind is influencing how you are living? 

What gifts are you hiding under a bushel? 

What gives you deep joy, and how could you do more of that? 

Who or what is draining you, and what might God be up to in that? 

Healthy Families 

How did your family of origin affect how you live in your current family 

(close relational) system? 

What is a current ministry pressure that is keeping you from having a 

better relationship with your spouse and kids (or other family or 

friends)? 

What ministry accomplishment have you been praised for recently? 

How can you increase this and use these skills more? 

How does ministry experience help you be a better husband, wife, parent, 

or friend? 

How does your family/friends help you do your ministry better? 

Where are you feeling most competent these days? 

Where are you feeling least competent? 

57

Section 8: 

Table of Contents for Appendixes 

Appendix A: Glossary of Terms 

Appendix B: 2011-12 Coaching Team 

Appendix C: ‗Getting to Know You‘ form 

Appendix D: Sample Cover Letter 

Appendix E: Site Visit 

Appendix F: Group Coaching Outline for Calls 

Appendix G: Coaches Report Process 

Appendix H: Group Coaches Call Feedback form 

Appendix I: Huddle Group Feedback Form 

Appendix J: Budget Information 

Appendix K: Coaches Group Hub 

Appendix L: Car Rental Policy 

Appendix M: Reimbursements 

58

Appendix A: 

Lead222 Glossary of Terms 

Coach- A mentor on the LEAD222 team 

Coaches Corner- Yearly training for LEAD222 coaches 

Custom Coaching- Coaching that involves students and members going to 

Servant Leadership (SL5, SL10, SL25—the numbers represent the amount of 

students attending the trip) 

ED- Event Director of Servant Leadership Experience. 

ET- Executive Team (advisory board) 

Faculty- Leaders from around the world that help train, support and back 

LEAD222‘s vision and ministry 

Group Coaching- Specific small group for members of LEAD222 

Group Hub- a web-based platform for storing information and communicating 

with different segments of the LEAD ministry 

GYM- Global Youth Ministry Network (Online Resources for Youth Workers) 

Huddle Group- Small group for LEAD222 Coaches 

Lead- Short for LEAD222 

LEAD222- From 2Tim.2:2 (is pronounced Lead 2-22) 

Leader Talks- Monthly conference training for members 

Member- Youth Leader who is apart of LEAD222 

Mid-Winter Retreat- Winter camp for LEAD222 members 

OMOD- One Meal One Day- National youth movement to raise awareness and 

funds for World Hunger. 

PCS- Personal Coaching Scholarship 

PL- Point Leader for Servant Leadership 

Playbook- Training for coaches of LEAD222 

Site Visit- A personal visit from a coach to the members ministry 

SL Stand Alone- Students or leaders going to SL but not involved in coaching 

SL- Servant Leadership- Serving experiences and leadership training for middle 

school and high school students 

SL5- 5 or more students going to SL 



SolWatch- Annual trip for SL25 members and spouses of Lead222 

Special Teams- Different Department where Lead222 members can serve 

Lead Wives’ Ministry– Small group for female spouses of the Lead222 

community 

59

Appendix B: 

Huddle coaches: 

Coaching Team 2011-2012 

Thurman,Bubba-Director 

Cote, Keith 

Homa, Tim 

Janzen, Heinz 

Keehn, Dave 

Koop, Sid 

Lovelace, Todd 

McClure, Cyndi 

Westburg, Glenn 

Wilkinson, Matt 

Group Coaches 

Stephenson, Andy -Director 

Gatlin, Nyke 

Long, Chris 

Moder, Mark 

O'Vell, Dave 

Schwammlein, Brian 

Co-Group Coaches 

Herning, Chris 

Moore, Sterling 

Stephenson, Candace 

Coaches 

Babyar, Aaron 

Bergman, Rob 

Boom, Brian 

Boshers, Bo 

Bracey, Aaron 

Brodie, Jeff 

Brookes, Kynan 

Choutka, Dave 

Clarke, Adam B. R. 

Colson, Adam 

Cote, Keith 

De Vito, Mike 

60

Coaches (con’t) 

Elder, Stan 

Fisher, Richy 

Gatlin, Nyke 

Hayes, Kristi 

Herning, Chris 

Hevener, Tony 

Homa, Tim 

Janzen, Daniel 

Janzen, Heinz 

Keehn, Dave 

Kim, Hoy 

Koop, Sid 

Krueger, Keith 

Lane, Dave 

Lee, Mitchel 

Long, Chris 

Lovelace, Todd 

Ludwig, Wendy 

MacSwan, Brian 

Mannin, Tim 

McClure, Cyndi 

McEvoy, Bruce 

Moder, Mark 

Moore, Kevin 

Moore, Sterling 

Nuss, Darryl 

O‘Vell, Dave 

Schwammlein, Brian 

Shaner, Mark 

Steeves, Dave 

Stephenson, Andy 

Stephenson, Candace 

Stone, Ryan 

Thompson, CarolAnn 

Tilly, Andy 

Townshend, Rob 

Thurman, Bubba 

Westburg, Glenn 

Wilkinson, Matt 

Witcher, Lyle 

Webster, Jon 

Wolff, Beth 

61

Appendix C: 

―Getting to Know You‖ 

This tool is being filled out for: 

________________________________________ 

Your name 

________________________________________ 

Your relationship to the person 

________________________________________ 

Thanks for being willing to help with this process. Please complete the 

sentences below as honestly as you can. Don’t worry about the ones you don’t 

have enough knowledge to answer; just comment on what you do know. 

If this person were not in my life, I would miss … 

His/her greatest accomplishment so far in life is … 

The biggest failure I know of in his/her life is … 

What is truly unique and God-given in him/her is … 

The greatest untapped potential in him/her is … 

The legacy I would most like him/her to leave this world is … 

He/she seem stuck at times in life because of … 

I do hope that the mentoring process will help him/her grow in 

the following areas… 

Anything else you‘d like to say either by way of encouragement, 

challenge or appreciation… 

62

Appendix D: 

Sample Cover Letter 

―Getting to Know You‖ 

Dear ________________, 

I am a Coach in the LEAD222 ministry and will be mentoring 

_____________ for the next year. As a way to get to know him/her and 

identify growth goals, I would like your input. Would you be willing to fill out 

this questionnaire and return it to me? 

Both ____________ and I are committed to honesty and openness in the 

relationship, and a big part of the success of what we do will be dependent on 

getting down to core issues in his/her life. This process is not always easy, and it 

sometimes it involves facing things he/she might not want to see. Yet 

_____________ has agreed that there is no point pretending about any 

aspect of who we are if we want to make progress, so he/she has granted you 

permission to share with me frank information regarding these questions. 

Know that outside of the conversations I have with him/her, none of your 

answers will be shared with anyone; it is confidential and privileged 

information. 

Thank you for your willingness to help. Please return this to me by 

_______________. 

Sincerely, 

Your Name 

63

Appendix E: 

Site Visit 

Site Visits (SL25 members only): 

The current maximum budget allowance per site visit is $450 a season for every 

SL25 member coached (all budget items are in U.S. currency). If you 

expect that your expenses will exceed that amount please contact Gloria 

(Gloria@Lead222.com) for pre-approval. We cannot reimburse expenses 

beyond the $450 USD amount unless they have been pre-approved. Before 

scheduling your site visit, check with Mike (Luethm@sbcglobal.net) to 

determine if your member has turned in his/her membership initial deposit. 

Site visits are not to take place prior to receiving the members' initial SL 

deposit. 

Three Goals of a Site Visit: 

1. Serve Their Ministry 

When you are preparing for your site visit with your member ask the 

question, ―How can I serve you?‖ This will help prepare you to know 

what their needs are. Here are some suggestions to help you with your 

training: 

a. Train their volunteers? 

b. Teach their students? 

c. Strategic planning? 

d. Offer your expertise in your areas of strength? 

2. Spend Time With Your Member 

a. Listen to them teach/sit in on leaders‘ meeting/watch for their 

top leadership skills. 

b. Meet other team members and pastor/supervisors if possible. 

c. See their church and ministry. 

d. Meet their family and take them and their spouse out to a meal if 

possible if your budget allows (you must stay within your budget 

of $450 USD for all expenses). 

3. Gather Other Youth Pastors Together in the Area 

a. We ask you to work with your member to gather other youth 

pastors in their local area together for a connection time and to 

share about the Lead222 community. This could be a connection 

over a cup of coffee or even a short training time if it meets the 

needs of your member. 

64

Process and Policies for Coaching Site Visits 

1. Contact Mike Lueth (Luethm@sbcglobal.net) to determine whether the 

initial monies from your member have been received. Site visits cannot 

be approved until the initial SL deposit has been received. Inform Gloria 

Boshers in the Lead222 office of all site visit plans. 

2. Plan on spending 24-48 hours at each member‘s site (if in close 

proximity you won‘t need to spend the night). Prior to the visit, review 

site visit instructions and contact Jan Day (Jan@lead222.com ) if you 

have any questions. 

3. Your total site visit budget is $450(flying), $200(driving), $50(local) 

USD. If your total expenses (travel, housing and meals) will be less than 

this amount and you have confirmed that your member‘s initial deposit 

has been received, you may proceed. If you suspect expenses will exceed 

this budget limit, you need to obtain prior approval from Gloria 

(Gloria@lead222.com). We cannot reimburse expenses exceeding $450 

USD without prior approval. 

Use the following guidelines to calculate your costs: 

Travel: confirm site visit dates with your member and determine how you will 

travel (car, plane, etc). There will be situations where the budget of $450 USD 

will not cover your travel expenses, thus requiring pre-approval. To calculate 

gas mileage reimbursement use the following formula: Total mileage 

(MapQuest directions) divided by 15 (mpg) x the current cost of regular 

gasoline + .20. Example: 150 miles at pump price of $2.80USD would be 

reimbursed $30USD. If traveling by car more than 200 miles round trip, 

explore rental car options 

Meals: Use the following guidelines for allowable meal expenses: 

Breakfast – $10USD, Lunch - $15USD, Dinner $20USD. Alcoholic 

beverages will not be reimbursed. 

Housing: The expectations for housing during your site visit will be for 

you to stay with your member or at another host home. If this is not 

possible, and housing costs take you above the $450USD budget, you will 

need prior approval for this expense. Guidelines for housing expenses: 

$80-$105USD /night. 

If your member offers to pay for your housing and/or meals, you can 

accept the offer but you should not make this suggestion. 

65

Follow these steps for the reimbursement of your expenses: 

Complete the Site Visit Evaluation and Expense Reimbursement forms 

located on the Group Hub under the Files section of the Coaching Team. 

Itemized receipts must accompany your Expense Reimbursement form. 

Scan and email your receipts, along with your completed Expense 

Reimbursement form to Gloria Boshers (Gloria@lead222.com), fax to 

(847) 658-9438 or mail to: 

LEAD222 

2413W Algonquin Rd #143 

Algonquin, Il 60102-9402 

Reimbursements must be submitted within 30 days 

66

Appendix F: 

Group Coaches Outline for Calls 

Group Coaches- Information for your Coaching Calls 

Calls: All Group calls are targeted to be on the Last Thursday of the 

month at 1:00pm CST, starting on September 8 th . You, as a Group Leader, are 

responsible to set up the call. www.freeconference.com is a good resource. 

Call Process: Opening call 

Step One: As the facilitator you would open with prayer and give them 

an overview of the purpose of the calls and how they will work. 

Step Two: You would have everyone introduce themselves, give them 

the values of the organization, define the Inside Game (personal 

character) and Outside Game (professional skills) and ask them what are 

the top three or four things in each area they would like to talk about this 

season. 

Step Three: Make sure all Group members have the contact 

information on each other. 

Step Four: As the facilitator you would help make sure the conversation 

is moving and flowing on each call. You have freedom in how you lead 

your call. One suggestion is to assign a member a topic (decided above in 

step two) and have that person send out questions in advance and also 

lead the call that particular day. As the facilitator you would help 

challenge the team to some action steps after each call, to be revisited on 

the following call. 

67

Appendix G: 

Coaches Report Process 

Group Coaching- Each Group Coach: 

1. Completes a quarterly report in November, March and May and sends 

each report to Group Coach Director by the 15 th of each of the above 

months. 

2. E-mails those who miss a monthly call and makes a personal phone call 

to anyone who misses two consecutive calls. 

Huddle Groups –Each Huddle Group Coach: 

1. Completes a quarterly report in November, March and May, and sends 

it to Huddle Group Director by the 15 th of each of the above months. 

2. E-mails those who miss a monthly call and makes a personal phone call 

to anyone who missed two consecutive calls. 

One-on-One Coaching- Each Coach: 

1. Completes a quarterly coaching report in November, March and May, 

and sends directly to Jan Day (Jan@lead222.com) by the 15 th of each of 

the above months. 

2. Updates names to report as new members join. 

Site Visits – Each Coach: 

1. Needs to complete all site visits prior to February 1 st . 

2. Needs to set up their site visit with the member by October. If new 

member joins after October, site visit should be set up and completed 

within 60 days. 

3. Is required to e-mail Site Visit information (member name, date) to Jan 

Day (Jan@lead222.com) by Oct 30 th . 

4. Needs to complete Site Visit evaluation and reimbursement form (send 

to Gloria Boshers (Gloria@lead222.com & CC Jan@lead222.com) in 

order to get reimbursed. 

68

Appendix H: 

Group Coaching Call Feedback Form 

ATTENDANCE: X = on the call; A = Absent 

Leader: Sept Oct Nov Dec Jan Feb Mar Apr May 

Members: 

1. Feedback on calls: 

2. Lessons Learned: 

3. Training or help needed: 

69

Appendix I: 

Huddle Group Coaching Call Feedback Form 

ATTENDANCE: X = on the call; A = Absent 

Leader: Sept Oct Nov Dec Jan Feb Mar Apr May 

Members: 

1. Feedback on calls: 

2. Lessons Learned: 

3. Training or help needed: 

70

Appendix J: 

Budget Information 

General coaching resources for your members: 

Each coach has a small allotment of funds for each member they coach over the 

course of the season. This budget can be used for coffee/drinks, etc. (if meeting 

locally) as well as for the purchasing of any resources you feel would benefit 

your member(s) – books, CD‘s, etc. 

***All budget items are in US Currency*** 

We strongly encourage you to remember birthdays and the anniversaries of 

your members. Write them in your calendar at the start of the season. We 

suggest you recognize them in some way on their special day from you and 

Lead222. 

Reimbursement Process: 

In order to be reimbursed for your expenses, you must complete an Expense 

Reimbursement form. A sample form can be found on the Group Hub under 

the Coaching Team / Files / Expense Reimbursement Form. Read through the 

following instructions on how to submit your expenses for reimbursement: 

The Excel spreadsheet form can be downloaded from the Coaches group hub: 

The date of the expense (not the date you are filling out the form) 

The vendor, or store name 

A concise, descriptive description; including the name of the person 

you are coaching. 

Purpose of the expense (why you had this expense). If there are 

other people involved (as for a meal), we need the names of those 

people. Please write these names on the expense reimbursement 

form as well as on the back of the receipt. No alcoholic beverages 

will be reimbursed 

If you are submitting for a gasoline expense, please read footnote 

#5 on reimbursement form and include the MapQuest directions 

(you can simply email the url address of the directions) you used 

to calculate this expense. If you have any questions about this, 

please contact Gloria Boshers at Gloria@Lead222.com 

Enter the amount of the expense; Gloria will enter your expense 

account number 

Attach all supporting accompanying receipts – expenses cannot be 

reimbursed without an itemized receipt 

71

If your receipt also includes additional items not related to the 

expense, please circle or underline those expenses and subtract from 

the total Lead owes on that receipt 

Include your address where you would like your reimbursement 

check sent 

Email completed form to Gloria Boshers at Gloria@lead222.com. 

It is best to send this in electronically, but if you cannot scan in 

your receipts, then you can fax those to Gloria at 847.658.9438. 

Please send this in within 30 days of your expenses. If you do not 

have access to either a scanner of fax, you can mail receipts to: 

LEAD222 

2413 W. Algonquin Road #143 

Algonquin, IL 60102-9402 

72

Appendix K: 

Coaches Group Hub 

Group Hub 

Since we are a coaching team living in different parts of the world we need to 

operate out of an online virtual office to help us stay effective in how we 

communicate. This is where you will be able to find all files and detailed 

information on all areas of our coaching community, including all member 

profiles and coaching information. 

Tips for using the Group Hub: 

1. The Group Hub is our central location for the storage of files and 

communication with the other members of our virtual Lead222 team, including 

member profiles and other coaching documents. 

2. Log in at: www.basecamphq.com (if you have forgotten your user name or 

password, you may contact Mike at Luethm@sbcglobal.net 

3. The default page will be the Overview page of all recent activity. 

4. Along the right-hand column are the Group Hub Projects; click on Coaching 

Team. Depending upon how many projects you have access to, your opening 

page may default to the Coaching Team. The name of the project will appear in 

the upper left-hand corner. 

5. The Coaching Team sections are listed across the top (left to right) – 

Messages, To-do's, Milestones (deadlines) and Files – To look at messages, 

click on Messages. To look at the files, click on Files, and so on. 

6. Files can be sorted by date, alphabetically or by size for easy access. You‘ll 

find the ‗Sort By‘ options along the right-hand side 

73

Appendix L: 

Car Rental Policy 

If an effort to reduce spending and ensure that we are being good stewards of 

our resources, we have put together some guidelines and formulated a simple, 

but cost effective policy regarding car rentals. Please review this policy before 

renting a car to make sure you do not get left with an expense that will not be 

reimbursed. 

1. Lead222 will pay for an economy priced car rental – up to $30 USD 

per day. If you are unable to find a rental car at this price, please 

email Gloria (Gloria@Lead222.com) for the pre-approval of another 

car. 

2. You are responsible for any insurance coverage you take out on the 

car rental. Lead222 will not reimburse for insurance charges. You 

should check your own car insurance policy as well as credit card 

company to check for coverage that applies to car rentals. 

3. If you choose to purchase extras (GPS units, etc) please plan on 

paying for those items personally and do not include them on the 

reimbursement form. 

4. Lead222 will reimburse for gas when accompanied by a receipt. No 

prepay fill ups will be reimbursed. 

5. Make sure all receipts are final payment receipts, as estimated 

receipts cannot be used for expense reimbursements. 

Thanks for everything you do and the sacrifices you make; they do not go 

unnoticed and are very much appreciated by the LEAD222 Leadership Team. 

Have a safe and impactful trip! 

74

Appendix M: 

Instructions for Getting Reimbursed 

The Expense Reimbursement Form, located on the coaching hub, must be used in 

order to reimburse you for your expenses. 

 

 

 

 

 

Fill out the expense reimbursement form – all sections for each expense: 

The date of the expense (not the date you are filling out the form) 

The vendor, or store name 

A concise, descriptive description; including the name of the person you 

are coaching. 

Purpose of the expense (why you had this expense). If there are other 

people involved (as for a meal), we need the names of those people. 

Please write these names on the expense reimbursement form as well as 

on the back of the receipt. No alcoholic beverages will be reimbursed 

If you are submitting for a gasoline expense, please read footnote #5 on 

reimbursement form and include the MapQuest directions (you can 

simply email the url address of the directions) you used to calculate this 

expense. If you have any questions about this, please contact Gloria 

Enter the amount of the expense 

Gloria will enter your account numbers. 

Attach all supporting accompanying receipts – expenses cannot be 

reimbursed without an itemized receipt 

If your receipt also includes additional items not related to the expense, 

please circle or underline those expenses and subtract from the total Lead 

owes on that receipt 

Include your address where you would like your reimbursement check sent 

Email completed form to Gloria Boshers at Gloria@lead222.com . It is best 

to send this in electronically, but if you cannot scan in your receipts you can 

fax those to Gloria at 847.658.9438. Please send this in within 30 days of 

your expenses. If you do not have access to either a scanner of fax, you can 

mail receipts to: 

LEAD222 

2413 W. Algonquin Road #143 

Algonquin, IL 60102-9402 

The current maximum allowance for site visit expenses is $450, $200, and $50 

depending on your members‘ location (flying to, driving to or meeting locally). If 

you expect that your expenses will exceed that amount please contact Gloria 

75

(Gloria@lead222.com ) for approval. We cannot reimburse expenses beyond the 

$450 budget limit unless they have been pre-approved. 

You can also use this form for your other coaching expenses as you coach and 

mentor your member throughout the year --- phone bills, coffee/drinks (if meeting 

locally in person), etc. as well as any resources (books, tapes, CD's, etc) you feel 

would be useful for your member. Again, receipts must accompany all expense 

reimbursement requests. Check with Andy for your budget allowance for these 

types of expenses. Please submit for reimbursement within 30 days of your 

expense. 

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Coaches - Servant Leadership Experience

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