AOC Travel Request Form

Travel Request Form
This is the official travel request form for all AOC travel. Please fill out the fields below, save the
document and email to travel@nccourts.org. Please fill out only one form per traveler.
Case Information
Name of Requestor
County
Prosecutorial District
Case Name
Case Number(s)
Passenger Information
Traveler Name (First, Middle, Last)
Date of Birth (MMDDYY)
Traveler’s Role in Case (# days testifying)
Type of Transportation / Accommodations Required
Air Rental Car Hotel Rail Bus
Other
Travel Information
Departure Date
Departure Airport / City
Preferred Departure Time
Date Traveler is Required in North Carolina
Time Traveler is Required in North Carolina
Return Date
Preferred Return Time
City in which hotel should be booked
Preferred Hotel Property
Preferred Hotel Property Point of Contact
Click here to enter a date.
Select a time below
Click here to enter a date.
Select a time below
Click here to enter a date.
Select a time below
Contact Information
Traveler Phone Number En Route (cell)
Traveler e-mail address
Travel Coordinator Office Phone
Travel Coordinator After Hours Phone (cell)
Travel Coordinator e-mail

Travel Guidelines (refer to AOC Travel Policy for a complete list of rules and regulations)
• No Friday / Saturday night lodging accommodations without prior approval
• No travel / accommodations for any traveler that is not testifying in the case (including family)
• No travel / accommodations for any minors unless they are testifying in the case. Child may stay
in the hotel room with the parent / guardian at no cost to AOC
• A minor child that is testifying in case is allowed 1 supervising adult for which AOC will pay travel
and accommodations
• Witness must take the most economical route available. AOC will not pay additional funds for a
witness’ preferences
• Lodging accommodations must be made at hotels that comply with current state rate. All other
requests for rates outside of state rate must be approved
• No rental car or hotel for driving instead of flying unless prior approval
• A witness is limited to mileage reimbursement in the amount of what a plane ticket would cost
• Every effort will be made to secure lodging at preferred properties if rates are available
• Exchanging refundable tickets for non-refundable premium class tickets is not allowed
• Travelers are responsible for all incidentals at hotels to include movie, phone calls, wifi, etc.
• Travelers are to use Travelectra 24/7 support for any enroute or emergency services before
working with the carrier directly
• Traveler is responsible for any rental car upcharges including GPS, satellite radio, fuel options,
insurances and other point of sale upgrades / services
• Traveler’s Date of Birth is required for all Air reservations. No bookings may be made without
DOB
• Airfare quotes are not guaranteed until the time of ticketing – please carefully review all
itineraries for correct dates, times, fares and cancellation/refund options
User Acknowledgement
I acknowledge that I am required to book travel in full accordance with AOC Travel Policy and that any
deviations from official policy will require supervisor justification and AOC approval.
Any changes in airfare, hotel duration, etc. may incur carrier/vendor imposed change fees in addition to
any rate / class of service increases. Any changes in itineraries need to be approved / made via email to
travel@nccourts.org.
By clicking here, I attest that the requested travel is for official business for the North Carolina
Courts. I am an authorized travel coordinator for the North Carolina Courts and my digital signature
below represents a valid travel request.
Digital Signature (Enter
First, Middle & Last Name)
Date
Click here to enter a date.