Review of ICE Detainee Tracking Process - Office of Inspector ...

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Table 2 Piedmont Billing Errors Detainee Number of Days Daily Rate Total Overcharge 1 24 46.25 $1,110 2 8 46.25 $370 3 24 46.25 $1,110 4 28 46.25 $1,295 5 62 46.25 $2,868 6 26 46.25 $1,203 7 28 46.25 $1,295 8 8 46.25 $370 Total 208 46.25 $9,620 The Piedmont detention facility also failed to charge ICE for two detainees who were in custody for 36 days. This resulted in a $1,665 undercharge. There is no ICE policy requiring reconciliations; however, the field offices visited have established their own policies. They record information on new detainees or update information on transferred detainees on the day of the arrival, or the next business day for detainees received at the facility after normal working hours, on weekends, or on holidays. For example, entries for detainees arriving after hours on a Friday evening could be delayed up to three days. ICE officials stated that DACS should be reconciled to the detention facility list on a regular basis. The El Paso and Chicago field offices reconciled daily, while the Washington field offices reconciled weekly and Phoenix monthly. ICE officials at three locations stated that they compare DACS data to the number of detainees in custody per detention facility records, such as billing documents, prior to approving detention facility bills for payments. The fourth field office reconciled the number of detainees billed to DACS without verifying detainee identities. The field offices did not consistently follow these policies because of the numerous detainee movements. In addition, IEAs responsible for entering detainee data in DACS are not notified of detainee activity, i.e., aliens taken into custody or transferred between facilities, performed by other ICE personnel. At locations such as the contract facilities, there were a large number of detainees and numerous moves between locations. The Review of U.S. Immigration and Customs Enforcement’s Detainee Tracking Process Page 5
econciliations of detainees listed in DACS to those listed in detention facility records were not thorough enough to identify errors. We recommend that the Assistant Secretary for ICE: Recommendation #1: Issue formal instructions to field offices requiring timely DACS entries and proper supervisory review. Recommendation #2: Perform daily/periodic reconciliations and train staff responsible for verifying the accuracy of DACS records. Recommendation #3: Obtain a reimbursement of $7,955 for the net overpayments to the Piedmont detention facility. Management Comments and OIG Analysis Management Comments to Recommendation #1 ICE concurred with our recommendation and stated that it would issue guidance to all field offices and DRO staff requiring the detainee information be entered into DACS Detention Summary module within 24 hours of an alien’s placement in detention. Management Comments to Recommendation #2 ICE concurred with our recommendation and stated that its issued guidance to the field will require reconciliation of jail bills and periodic review and oversight by supervisors. Management Comments to Recommendation #3 ICE concurred with our recommendation and stated that it will work with the ICE Office of the Chief Financial Officer and the DRO Washington Field Office to obtain reimbursement for the $7,955 overpayment. OIG Comments and Analysis We consider Recommendations #1, #2, and #3 resolved but will remain open until implementation is complete. Review of U.S. Immigration and Customs Enforcement’s Detainee Tracking Process Page 6
Page 1 and 2: DEPARTMENT OF HOMELAND SECURITY Off
Page 3 and 4: Table of Contents/Abbreviations Exe
Page 5 and 6: Background The U.S. Immigration and
Page 7: Detention Facility Table 1 Timelin
Page 11 and 12: Appendix A Purpose, Scope, and Meth
Page 13 and 14: Appendix B Management Comments Revi
Page 15 and 16: Appendix D Major Contributors to th
Page 17: Appendix F Report Distribution Addi

Review of ICE Detainee Tracking Process - Office of Inspector ...

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