Common Room Use Rental Agreement - District of Sault Ste. Marie ...

180 Brock Street
Sault Ste. Marie, ON
P6A 3B7
Tel: (705) 946-2077
Fax: (705) 946-5628
SOCIÉTÉ DE LOGEMENT DE
SAULT STE. MARIE
HOUSING CORPORATION
180, rue Brock
Sault Ste. Marie (Ontario)
P6A 3B7
SOCIAL SERVICES DEPARTMENT - SOCIAL HOUSING OPERATIONS DIVISION
COMMON ROOM USE RENTAL AGREEMENT
Sault Ste. Marie Housing Corporation
180 Brock Street
Sault Ste. Marie Ontario
Tel: 705-946-2077 FAX: 705-946-5628
This is an agreement between the Sault Ste. Marie Housing Corporation and
DATE OF EVENT
OCCASION
TELEPHONE
TIME
I, ______________ from __________________ request to book the Common Room for
the date and times specified above.
I have read and agree to abide by the rules of the Common Room Policy, listed below.
1. A room rental fee of $25.00 will be submitted in the form of cash payable at the
offices of the Sault Ste. Marie Housing Corporation.
Fee applied _____ Fee not applied _____.
2. All events must finish by 11PM on weekdays and by 1AM on Fridays or
Saturdays.
3. There will be no smoking in the Common Room.
4. Guests are NOT ALLOWED to loiter in the lobby, corridors, stairwells or any
other common areas of the building.
5. The tenant or tenant group must provide access to the guests and ensure they
allow only guests to enter the building.
6. Food and beverages are to be consumed in the Common Room.
7. Alcoholic beverages are not permitted.
8. Housing staff reserve the right to inspect the facility at any time and to terminate
any event that violates any of the rules above or is proceeding in an illegal or
disruptive manner.

9. The tenant or tenant group and guests may not open or cause to be opened any
locked cupboards, doors or cabinets, except where expressly permitted in this
contract.
10. The tenant may not use any of the facilities such as any electronic equipment or
existing stock in the kitchen without the expressed written permission of the Sault
Ste. Marie Housing Corporation as added to this contract.
11. The tenant or tenant group representative(s) who signs the application must be
present throughout the event and is responsible for ensuring that there is no
excessive noise or disruptive behavior.
12. The tenant or tenant group is responsible for the actions of all of their guests and
will be held accountable for any damages caused by any guest.
13. The tenant or tenant group is responsible for setting up the common room and
returning all furnishings to their original location.
14. The Common Room must be cleaned thoroughly following the event. If the
common room is not cleaned to the satisfaction of Housing staff, the tenant will
be charged for the cleaning of the room.
15. By signing this agreement the tenant indemnifies and saves the Sault Ste. Marie
Housing Corporation harmless with respect to any and all claims for injury, loss
of property, liabilities or damages (including negligence) arising out of the event
being held by the tenant in the meeting space during the rental period.
PLEASE NOTE:
THE TENANT or TENANT GROUP AGREES THAT SHOULD THERE BE ANY
DAMAGE OR REPAIRS REQUIRED AS A RESULT OF THE EVENT, THE COST OF
THE REPAIR OR REPLACEMENT WILL BE CHARGED TO THE TENANT or TENANT
GROUP. IF THE TENANT or TENANT GROUP DOES NOT ACKNOWLEDGE THE
DAMAGES AND MAKE GOOD ON THEIR REPAYMENT, IT MAY BE CAUSE FOR
LEGAL PROCEEDINGS.
The Sault Ste. Marie Housing Corporation reserves the right to prohibit future common
room bookings to the above-named person and to any individual or organization who
fails to abide by the Common Room Policy.
_____________________________________
TENANT OR GROUP REPRESENTAIVE SIGNATURE
____________________
DATE
_____________________________________
SIGNATURE ON BEHALF OF THE
SAULT STE. MARIE HOUSING CORPORATION
___________________
DATE