sports syndicate recurrent grant application 2009/2010 form guidelines

Section 1 – Club Information
Please ensure that the section is completed accurately and that the contact details entered are for the
person who the Committee should contact if they have any questions relating to the application.
Section 2 – Membership
When completing this section clubs should:
• Always complete all parts – failure to do so will likely result in the Committee delaying their
decision whilst requesting further information.
• Ensure that all membership categories are entered in the 1 st column.
• Complete the benefits of membership section with monetary values if at all possible (e.g.
“Individual Membership of the National Governing Body – usually £25”)
Section 3 – Activities
When completing this section clubs should:
• Include all squads/teams in the 1 st column.
• Fill in the average number of hours per week in all of the different activity columns.
Section 4 – Students’ Non-refundable expenditure
When completing this section clubs should:
• Add any other expenditure items into the blank boxes in the 1st column.
• Include all items of expenditure for members which members are expected to pay
themselves.
Section 5 – Club Sponsorship
When completing this section clubs should:
• List all sponsors, whether sponsorship is in cash or ‘in kind’.
• Estimate value of sponsorship value for all ‘in kind’ sponsorships.
• Show that every possible effort is made by the club to gain sponsorship deals.
Section 6 – Club Grants
When completing this section clubs should:
• List any grants that they are likely to receive on 2009/2010, with the exception of the Sports
Syndicate Grant.
Section 7 – Club Assets
When completing this section clubs should:
• Provide a complete list of assets (investments, land, premises, equipment…) held by the club
and an estimation of their total value.
• Provide as much detail as possible as to the nature of the assets held (e.g. a brief list of the
equipment, details of where the land/premises are…).
Section 8 – University/College Facilities Used Free of Charge
When completing this section clubs should:
• Ensure that the name and type of facility is entered in the 1 st column.
• Enter the average amount of hours per week that they had use of the facility for in 2008/9
Section 9 – College Competitions
When completing this section clubs should:
• Ensure that all College competitions that are managed by the club are entered into the 1 st
column.
• Show all income from entry fees that the club took in 2008/2009.
• Show all expenditure on College competitions made by the club in 2008/2009.
Section 10 – Attachments
When completing this section clubs should:
• Check (double click on the box and then select “checked” on the menu) to show that they are
including all mandatory items in with the application.

• State any other attachments that they wish to include with the application.
Section 11 – Request
When completing this section clubs should:
• Request an amount for the recurrent grant, taking into account what the club has received in
previous years. DO NOT REQUEST AN INCREASE BASED PURELY ON INFLATION. If
possible, inflationary increases will be applied by the Sports Syndicate.
• Be succinct with regard to the club’s funding needs
• Look to fill in any gaps in the information given in earlier sections.
• Give full reasons for requesting the amount that has been requested.
• Be specific in your points, give reasons why sponsorship deals have not been renewed.
• Highlight successes and failures, strengths and weaknesses of the club and how these will be
continued/addressed.
• Highlight how the money would be used by the club.
Accounts Document
When completing this section clubs should:
• Change the Custom Header on each of the 3 worksheets from “Cambridge University x Club”
to the full name of the club.
• Provide accounts for 2008/9 and 2007/8. If your financial year 2008/9 has not yet ended, the
amounts should be estimates and this should be made clear on the 3 rd worksheet (“Notes”).
• Use the set format for the income expenditure account.
• Complete the blank Balance Sheet worksheet.
• Use the notes worksheet for all notes to the accounts.
• Seek advice of your Senior Treasurer if you have difficulty in completing your accounts.
INCOME AND EXPENDITURE ACCOUNT
When completing this section clubs should:
• The first income item is cash the club had on from the previous year – make sure that this
amount is entered into D5 and F5 cells for the two years.
• Enter all income categories into column A, with a corresponding amount in column D and F
for 2008/9 and 2007/8 respectively. Do not enter a £ sign.
• Do the same for all expenditure categories.
• Check that the totals cells (calculations already entered on the worksheet) correspond with
your own figures.
• Add further cell rows as necessary if you have more income or expenditure items. If more
rows are added, make sure that these are added into the preset total calculation boxes.
• Add notes by putting a number in column B and using the 3 rd worksheet. E.g. to enter a note
by your 1 st and 3 rd income items and your 2 nd and 4 th expenditure items (having entered the
name of each item in the 1 st column as above):
1. Enter a 1 in cell 5B on the Income and Expenditure Account worksheet.
2. Add your note in cell 1B on the Notes worksheet.
3. Enter a 2 in cell 7B on the Income and Expenditure Account worksheet.
4. Add your note in cell 2B on the Notes worksheet.
5. Enter a 3 in cell 21B on the Income and Expenditure Account worksheet.
6. Add your note in cell 3B on the Notes worksheet.
7. Enter a 4 in cell 23B on the Income and Expenditure Account worksheet.
8. Add your note in cell 4B on the Notes worksheet.
BALANCE SHEET
When completing this section clubs should:
• Enter a complete balance sheet, itemising ALL assets and liabilities held by the club at the
end of the 2008/9 financial year (or the date of submission if the 2008/9 financial year has not
yet ended).
• Enter notes in the same way as above, using the Notes worksheet.