June - Community Action Partnership of Kern

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING
300 19 th Street, Bakersfield, CA
June 26, 2013
12:00pm
AGENDA
1. Call to Order
a. Moment of Silence/Pledge of Allegiance (Please Stand)
b. Reading of the “Promise of Community Action” (Please Stand)
c. Roll Call
Community Action changes people’s lives, embodies the spirit of hope,
improves communities, and makes America a better place to live. We
care about the entire community, and we are dedicated to helping people
help themselves and each other.
James Camp John Ritchie Garth Corrigan Fred Plane
Don Bynum Meliza Cortes Zulema Ela Curtis Floyd
Craig Henderson Tony Martinez Yolanda Ochoa Leticia Perez
Warren Peterson Jim Wheeler Charlie Rodriguez
Rita Gomez (Consultant for Early Childhood Education)
2. Approval of Agenda
3. Introduction of Guests/Public Forum: (The public wishing to address the full Board of Directors
may do so. Board members may respond briefly to statements made or questions posed.
However, the Board of Directors will take no action other than referring the item to staff for study
and analysis. Speakers are limited to 3 minutes. If more than one person wishes to address the
same topic, the total group time for the topic will be 10 minutes. Please state your name before
making your presentation.)
4. Special Presentations
a. WIC Presentation – Michelle Turner, Marketing Specialist/WIC Liaison (p. 1-15)
b. Desired Results Child Outcomes and Parent Surveys Presentation – Dr. Patsy D. Brown,
Education Administrator(p. 16-25)
5. New Business
a. Certification of 2014-2015 Community Action Plan and Assurances – Grace Coan,
Administrative Analyst – Action Item (p. 26-27)
b. Migrant Childcare Alternative Payment (MCAP) Program – One Time Performance Incentive –
Romala Ramkissoon, Director of Family, Youth & Community Services – Action Item (p. 28)

c. Request for Head Start Program Option Change at 1000 Pacific Avenue, Bakersfield, CA –
Yolanda Gonzales, Director of Child Education & Development – Action Item (p. 29)
6. Policy Council Report – Meliza Cortes, Policy Council Representative (Verbal Report)
7. Friendship House Advisory Board Report – Romala Ramkissoon, Director of Family, Youth and
Community Services (Verbal Report)
8. Executive Director Report – Jeremy Tobias, Executive Director (Verbal Report)
a. Update on Administrative Office Consolidation
b. Update on Redistribution of Funds for State of California CSPP Funding
9. Consent Calendar: (Information concerning the Consent Items listed below has been forwarded to
each Board Member for study prior to this meeting. Unless a Board Member, or member of the
public, has a question concerning a particular item and asks that it may be withdrawn from the
Consent Calendar, the items are approved at one time by the full Board of Directors. If there is any
Board member, or member of the public, wishing to remove any item from consent, please indicate
at this time.)
a. Application Status Report (p. 30-32)
b. CEDS Enrollment Report (p. 33)
c. CEDS Disabilities Report (p. 33)
d. Marketing and Public Relations Report (p. 34-35)
e. Funding Request to Dollar General Literacy Foundation for the Friendship House Community
Center as presented to the Budget and Finance Committee on June 18, 2013. Budget and
Finance Committee recommends full Board approval (p. 36)
f. Funding Request to Kern Health Systems (KHS) for the Food Bank as presented to the Budget
and Finance Committee on June 18, 2013. Budget and Finance Committee recommends full
Board approval (p. 37)
g. Funding Request to Kaiser Permanente for the Food Bank as presented to the Budget and
Finance Committee on June 18, 2013. Budget and Finance Committee recommends full Board
approval (p. 38)
h. Funding Request to Batters up USA for the Friendship House Community Center and Shafter
Youth Center as presented to the Budget & Finance Committee on June 18, 2013. Budget and
Finance Committee recommends full Board approval (p. 39)
i. Head Start and Early Head Start Budget to Actual (p. 40-43)
j. Discretionary Fund Update (p. 44)
k. Resolution to Approve a Change in Meeting Time for the Board of Directors Meeting (p. 45)
l. Board of Directors Meeting Minutes of May 29, 2013 (p. 46-54)

m. Executive Committee Meeting Minutes of June 10, 2013 (p. 55-57)
n. Program Review and Evaluation Meeting Minutes of June 12, 2013 (p. 58)
o. Budget and Finance Committee Meeting Minutes of June 18, 2013 (p. 59-62)
p. Various correspondence and communications to be received and filed (p. 63-101)
q. Central Kitchen Report (p. 102)
r. Voice of Safety (p. 103)
s. HR News (p. 104-106)
t. Financial Statements as presented to the Budget and Finance Committee on June 18, 2013
(Section 3 of binder). Budget and Finance Committee recommends full Board approval.
10. Closed Session
11. Committee Member Comments
12. Next Scheduled Meeting
Board of Directors Meeting
Wednesday, August 28, 2013
12:00 p.m.
300 19 th Street
Bakersfield, CA 93301
13. Adjournment
This is to certify that this Agenda notice was posted in the lobby of the CAPK Administrative Office at 300 19 th Street, Bakersfield, and online
at www.capk.org by 5:00pm, June 21, 2013. Amanda Norman, Assistant to the Executive Director

Dollars and Sense
WIC Program Health Outcomes
Families grow healthy with WIC
WIC’s Impact on the Nation’s Health Status
Numerous studies have confirmed WIC’s impact in avoiding health care costs. Specifically, A 1997 study reconfirmed
the original 1988 research in North Carolina, documenting WIC’s effectiveness in avoiding the health care costs to the
Medicaid program by reducing the number of premature and high-risk births. Also, a 2002 analysis of longitudinal data
concluded that there exists a significant positive association between WIC participation in pregnancy and normal birth
weight in newborns.
Infant-feeding practices may play a major role in the development of childhood obesity. In
an effort to address this issue, the California WIC Program partnered with the UC Davis
Human Lactation Center to develop classes to help WIC parents have more realistic
expectations about their infants’ behavior and to recognize and respond appropriately to
infant “cues.”
The project, WIC Baby Behavior Study, was highly successful in helping caregivers
understand and accept normal baby behaviors, such as sleeping and crying. As shown in
the graphs below, caregivers are more likely to continue exclusive breastfeeding and less
likely to use excessive amounts of formula. After attending Baby Behavior classes, this
education resulted in better compliance with infant-feeding recommendations among
WIC participants and fewer infants whose body weight was above 95% of normal infants
(see graph below). Now WIC staff statewide have received the training.
Impact of Baby Behavior Parenting Education
Exclusively Breastfeeding
Infants Weight, ages 5 to 7 months
weighing more than 95% of normal weigh infants
Parents received Baby Behavior Education
Before Class
29%
Parents received standard education
After Class
19%
23% 22%
17%
16%
19%
14% 13%
12% 13%
11%
14.4%
12.6%
10.7%
4.9%
1 2 3 4 5 6
Infants age in months
Parent received standard
education
Parent received Baby
Behavior Education
www.wicworks.ca.gov
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1

Dollars and Sense
Economic Impact of the WIC Program
Families grow healthy with WIC
Infant Formula Rebate:
Mothers participating in WIC are encouraged to breastfeed and the majority of mothers are successful in initiating
and continuing to nurse for the first few months postpartum. If breastfeeding is lessened or discontinued for any
reason, WIC provides iron-fortified infant formula to infants until the first birthday. WIC State agencies are required
by federal law to implement competitively bid infant formula rebate contracts with infant formula manufacturers,
for both milk-based and soy-based infant formula. The contract stipulates that the State Agency agrees to provide
infant formula in return for a rebate from the manufacturer (s) who provided the lowest bid for each formula type
for each can of contract formula purchased with WIC Checks. By negotiating rebates with infant formula
manufacturers, States are able to generate income beyond the federal food grant, supporting an average of 2.14
million additional participants (increase of 25 percent) served nationally each month. California's current infant
formula rebate contract is with Mead Johnson Nutrition and it generates approximately $18.5 million in revenue
each month. This contract will expire in July of 2012, by which time WIC expects to have a new rebate contract in
place.
WIC’s Impact on California’s Retail Food Economy
WIC infuses approximately $90 million in federal funds into the
California retail food economy each month. The benefits of this
economic boost extend beyond WIC families to the local economy.
About 40 percent, or 1,983 of the retail outlets authorized to
accept WIC checks in California are single-store, single owner small
businesses that benefit substantially from this income.
ExpectMore.gov, a Federal Program Ranking, Gives WIC Its Highest Rating:
is a website that presents Federal program performance evaluations conducted by the U.S.
Office of Management and Budget (OMB). OMB uses a standard questionnaire called the
Program Assessment Rating Tool (PART) which asks questions about a program's performance and management.
The answers determine a program's overall rating, so the public can see how effectively tax dollars are being spent.
Nationally, WIC is among just 11 percent of federal programs that received the highest rating, three stars and
labeled“Effective.” Programs rated “Effective” set ambitious goals, achieve results, are well-managed and improve
efficiency.
www.wicworks.ca.gov
3
2

ROLE OF THE WIC PROGRAM
How WIC Impacts the
People of California
With firm commitment to safeguarding and advancing the nutrition status and health of mothers and
children and to promoting breastfeeding in the U.S., the Special Supplemental Nutrition Program for
Women, Infants, and Children (WIC) works within each state to improve healthcare access for low and
moderate income women and children with, or at risk of developing, nutrition-related health problems,
including obesity and type 2 diabetes. WIC provides nutrition education and healthy foods enabling
families to make lifelong healthy eating and lifestyle choices. The foods in the WIC food packages are
specifically selected for their nutritional value to supplement the dietary needs of participants to
ensure good health, growth and development. See how WIC impacts the people of California.
Average California
Monthly WIC Participation
October 2010 – September 2011
FY 2011 (preliminary)
Pregnant Women 134,350
Breastfeeding Women 112,161
Postpartum Women 84,633
Infants 294,283
Children 841,137
Total Participation 1,466,564
California
WIC Food and Services Benefits
October 2010 – September 2011
FY 2011 (preliminary)
Total Food Benefit Value Per Participant (monthly) $62.57
Total Food Benefit Spent in State (Food + Rebate) $1,101,352,612
Manufacturer Cost Containment Rebate ($180,722,649)
Net Federal Food Cost $920,629,963
Nutrition Service Benefits $332,954,033
California WIC Funding FY 2011
(Pre-rebates)
Food, 76.78%
Nutrition
Education,
5.80%
Breastfeeding
Promotion,
3.21%
The WIC Funding for FY 2011 graph illustrates Food Costs and
the allocation of Nutrition Services Benefits in California:
Food (pre-rebate): 76.78%
Nutrition Education: 5.80%
Breastfeeding Promotion: 3.21%
Other Client Services: 8.81%
Program Management (Admin): 5.39%
Other Client
Services,
8.81%
Program
Management,
5.39%
January 2013 Please direct all questions to NWA at 202.232.5492
1
3

WIC PROMOTES HEALTH AND HEALTHCARE SAVINGS
HEALTHY EATING
WIC provides nutrition education and
healthy foods to help families make
healthy choices. The WIC food package
includes fruits, vegetables, low-fat dairy,
and whole grains. The food package
helps combat food insecurity, and
contributes to healthy diets which aid in
reducing obesity and chronic disease.
27%
of California children
are food insecure.*
*Food insecurity refers to a lack of
access, at times, to enough food or
nutritionally adequate food. 1
WIC helps families combat
food insecurity and
nutrition-related health
problems including obesity
and type 2 diabetes.
BREASTFEEDING
Research shows that breastfeeding
provides numerous health benefits to
both the mother and her baby, helping
to reduce healthcare costs. Breastfeeding
lowers a child’s risk of obesity, type 2
diabetes, and asthma. WIC is the largest
public breastfeeding promotion program
in the nation, providing mothers with
education and support.
PROGRAM INTEGRITY
Participants and retail vendors will
experience easier benefit access and
delivery as WIC aims to implement
Electronic Benefit Transfer (EBT)
nationwide by 2020. EBT helps reduce
opportunities for vendor food cost price
fraud and abuse.
National WIC Participant
Breastfeeding Rates
100%
80%
60%
40%
20%
0%
42%
63%
California is currently in the
planning phase for WIC EBT
implementation.
California WIC Participant
Breastfeeding Rates
100%
39%
76%
1998 2010
1998 2010
Source: USDA 2010 WIC Participant and Program Characteristics (PC) Report. PC data allows
for standardized comparisons to demonstrate overall progress. Some states collect more data
than required by the PC Report and may yield different and more current results than shown.
80%
60%
40%
20%
0%
VOICES OF CALIFORNIA WIC PARTICIPANTS
“The WIC program is an amazing
program. I especially enjoyed learning
about healthy eating habits, what foods
you feed your child really create happy
healthier children.”
—WIC Participant, California
“When I became acquainted with the WIC Lactation Consultant,
she helped me overcome many personal difficulties as
well as ensure that I could successfully breastfeed my child.
I was able to nurse my daughter up until 11 months and now
have a healthy 2 ½ year old.”
—WIC Participant, California
State WIC Director
Christine Nelson
PO Box 997373 MS 8600
3901 Lennane Drive
Sacramento, CA 95899-7375/95834
Nutrition Coordinator
Barbara Longo, MS, RD
PO Box 997373 MS 8600
3901 Lennane Drive
Sacramento, CA 95899-7375/95834
Breastfeeding Coordinator
Erika Trainer, MS, RD, IBCLC
PO Box 997373 MS 8600
3901 Lennane Drive
Sacramento, CA 95899-7375/95834
State Vendor Manager
Kim Frinzell, RD
PO Box 997373 MS 8600
3901 Lennane Drive
Sacramento, CA 95899-7375/958344
T: 916 928-8806
F: 916-440-5558
E: Christine.Nelson@cdph.ca.gov
T: 916-928-8870
F: 916-263-3321
E: Barbara.Longo@cdph.ca.gov
T: 916-928-8537
F: 916-263-3317
E: Erika.Trainer@cdph.ca.gov
T: 916-928-8888
F: 916-263-3321
E: Kim.Frinzell@cdph.ca.gov
NWA’s mission: Providing leadership to promote quality nutrition services; advocating for services for all eligible women,
infants, and children; assuring the sound and responsive management of WIC.
1
Feeding America. Mind the Meal Gap. Retrieved July 2012 from http://feedingamerica.org/hunger-in-america/hunger-studies/map-the-meal-gap.aspx
2
For further information visit nwica.org
4

WICeedsYOUR SUPPORT!
CALIFORNIA’S WIC Business-Community Alliance
The Special Supplemental Nutrition Program for Women, Infants and Children
(WIC) provides nutrition and breastfeeding education, nutritious foods, and critical health and
social service referrals for low and moderate-income women and children during a critical life
stage. WIC serves about 1.5 million Californians, including 62% of all infants born in California.
Only pregnant, breastfeeding, and post-partum women, infants and children up to age five are
eligible for the Program, which limits the duration of participation to a period when nutrition
support is crucial.
In California, 84 local agencies provide WIC services and partner with over 5,000 authorized
grocery stores where participants redeem their WIC checks. By significantly improving nutrition
and educating participants for a lifetime of healthy eating, participation in WIC results in healthier
pregnancies and birth outcomes, and better growth and
development of young children. WIC has been proven to
improve cognitive development, access to regular health
care/social services, diets and health behaviors. WIC
prevents iron deficiency anemia and helps increase breastfeeding rates of WIC mothers
through support and counseling. WIC children begin school with a healthy foundation,
ready to learn.
For every dollar spent on a pregnant
woman in WIC, up to $4.21 is saved in
Medicaid for her and her newborn baby
because WIC reduces the risk for preterm birth and low birth-weight babies by
25% and 44% respectively. WIC, which is not an entitlement program, infuses
almost a billion dollars into California retail food economy each year and directly
employs over 3,000 people. Program management costs average 9% nationally.
Nutritious WIC food prescriptions and education about how to eat a wellbalanced
diet increase the demand for healthy food items in local grocery stores,
and also increase overall access to healthy foods in the community.
We the undersigned see firsthand the benefits of the WIC program in our community every
day. WIC creates jobs and generates millions of dollars for California’s economy while promoting
healthy families. We understand that cuts in WIC funding would mean depriving our state’s young
children the opportunity of a healthy start in life, taking away purchasing power in local economies,
and increasing long-term healthcare costs. We are proud to be a supporter of the WIC program and a
partner in California’s WIC Business-Community Alliance.
4
YES! My business wants to sign on in support
of the WIC Program in California
Business Name: _____________________________________________________________________________________________________
Location (City):______________________________________________________________________________________________________
Referred By:__________________________________________________________________________________________________________
Additional Comments:_______________________________________________________________________________________________
Contact Name and Phone: __________________________________________________________________________________________
Please return this form to Donna Hoffman at the California WIC Association • 1450 Drew Ave, Ste. 150, Davis, CA 95618
dhoffman@calwic.org • fax (530) 758-7780. For any questions call (530)750-2280. Thank you for your support!
Please Initial:
YES, I am
authorized to
sign on to the
WIC Business-
Community Alliance
on behalf of my
organization:
___________________
5

District
California WIC Program
Allocated Caseload by
Congressional Representative
Representative
October 2012
Allocated Caseload
(Approximate)
1 Doug La Malfa 24,650
2 Jared Huffman 18,950
3 John Garamendi 26,522
4 Tom McClintock 11,439
5 Mike Thompson 16,020
6 Doris Matsui 41,233
7 Ami Bera 15,262
8 Paul Cook 26,952
9 Jerry McNerney 38,286
10 Jeff Denham 29,021
11 George Miller 20,322
12 Nancy Pelosi 16,077
13 Barbara Lee 21,494
14 Jackie Speier 11,080
15 Eric Stalwell 15,412
16 Jim Costa 51,832
17 Mike Honda 6,372
18 Anna Eshoo 8,325
19 Zoe Lofgren 26,055
20 Sam Farr 35,885
21 David Valadao 54,549
22 Devin Nunes 42,376
23 Kevin McCarthy 38,091
24 Lois Capps 24,005
25 Buck McKeon 27,746
26 Julia Brownley 25,000
27 Judy Chu 12,150
28 Adam Schiff 19,907
6

District
Representative
October 2012
Allocated Caseload
(Approximate)
29 Tony Cardenas 45,078
30 Brad Sherman 6,500
31 Gary Miller 32,197
32 Grace Napolitano 47,795
33 Henry Waxman 2,057
34 Xavier Becerra 49,260
35 Gloria Negrete McLeod 56,449
36 Paul Ruiz 40,933
37 Karen Bass 34,480
38 Linda Sanchez 30,408
39 Edward Royce 12,704
40 Lucille Roybal-Allard 71,195
41 Mark Takano 39,355
42 Ken Calvert 15,963
43 Maxine Waters 42,495
44 Janice Hahn 49,548
45 John Campbell 5,080
46 Loretta Sanchez 53,972
47 Alan Lowenthal 41,650
48 Dana Rohrabacher 14,280
49 Darrell Issa 23,840
50 Duncan Hunter 22,374
51 Juan Vargas 44,026
52 Scott Peters 7,385
53 Susan Davis 33,900
TOTAL = 1,527,937
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Program At a Glance
WIC is the Special Supplemental Nutrition Program for
Women, Infants and Children.
WIC is a 100 percent federally funded nutrition and
health program that provides education and food.
Most WIC families are employed with incomes at or
below 185 percent of the poverty level (currently
$42,642 for a family of four). In addition, participants
are nutritionally at-risk pregnant and breastfeeding
women, infants and children up to the fifth birthday.
The program is designed to provide temporary
assistance during those brief periods in life which can
become more challenging: during pregnancy, the birth
of a newborn or having a young child with nutrition
and/or health conditions. WIC responds with nutritious
food, parenting and nutrition education, support
for breastfeeding mothers and babies, referrals for
services needed by the family, and requirements for
medical care to continue participation.
The WIC Program has earned the reputation of being
one of the most successful federally funded nutrition
programs in the United States. The results of studies
conducted by non-government entities prove that WIC
is one of the nation’s most successful and cost effective
nutrition intervention programs. Studies also show
that women who participated in the program during
their pregnancies incurred lower Medicaid costs for
themselves and their babies than did women who did
not participate.
Families grow healthy with WIC
Revised February 2012
RON CHAPMAN, MD, MPH
Director & State Health Officer
EDMUND G. BROWN JR.
Governor
8

WIC in California (CA) is a program of the Department of Public Health which administers
contracts with 84 local agencies—half local governments and half private, non-profit
community organizations—which operate WIC centers in 650 locations statewide.
Approximately 3,000 local WIC staff members assess and document program eligibility
based on residency, income, and health or nutrition risk, and issue 6 million food checks
each month. Each check is valid for a 30-day period and is payable for a specific type
and quantity of food. The retail value of the checks, a direct infusion into the California
economy, is about $63 per month per participant or $1.1 billion per year.
WIC Food Instruments
WIC checks can be redeemed at any of the over 5,500
grocery stores statewide that have entered into vendor
agreements with the WIC Program. Stores may charge
WIC their shelf prices for the foods purchased up to a
maximum allowable amount calculated for each peer
group and updated every two weeks.
Dairy and Alternatives
Cow Milk (including
evaporated & powdered),
Soy Milk, Tofu, Cheese,
Infant Formula
Whole Grains
Bread, Whole Wheat
and Corn Tortillas,
Brown Rice, Oatmeal,
Bulgur, Barley,
Ready-to-eat Cereals
Fruits & Vegetables
Fresh, Frozen, Canned,
Dried (fruits only);
Concentrated & Bottled
Juice
Meat & Alternatives
Legumes, Peanut Butter,
Eggs, Infant Meats,
Canned Fish
Funding
WIC is not an entitlement program for
which Congress sets aside funds to serve
every eligible individual. Rather, WIC is a
discretionary program operating under a capped grant
administered by the U.S. Department of Agriculture
(USDA) for which Congress appropriates a specific
amount of funds annually. CA WIC supplements this
allocation with formula manufacturer rebates.
Manufacturers
Rebates
17%
Food Grant
61%
NSA Grant
22%
The Nutrition Services & Administration (NSA) grant
pays for:
• Staffing, direct nutrition and breastfeeding
services, program operations;
• Maintenance of the mainframe database systems
for participants and vendors;
• Establishment of program standards in compliance
with state and federal regulations;
• Program monitoring to ensure compliance with
standards;
• Distribution of required materials and forms;
• Processing of vendor applications and requests for
payment;
• Provision of reports to USDA, local programs and
vendors.
Program Integrity & Quality Assurance
CA WIC exceeds federal regulations to conduct quality assurance, which includes review of local agencies and
compliance activities at authorized stores. Monitoring occurs on-site which leads to further investigation at
approximately 15 percent of authorized stores each year. California WIC also employs Program Integrity staff with
responsibilities for training and for follow-up on reports of program abuse and fraud pertaining to participants,
local agency staff and authorized food vendors.
9

Who relies on CA WIC?
Of infants born in California in 2010,
63.2% enrolled in CA WIC as infants.
Nationwide, WIC operates in all 50 states plus tribal
organizations, and territories. In FFY 2011, the program
served 8.9 million participants, including almost half of all
infants born in the United States.
California serves 16.4% (1.46 million) of all WIC
participants, as the nation’s largest WIC program. CA
WIC participants also receive support from the following
programs: Medicaid (79%), the Supplemental Nutrition
Assistance Program (SNAP or CalFresh, 34%) and
Temporary Assistance for Needy Families (TANF, 17%).
Families
Highest
Education
Level
Health
Insurance
Used
58%
Participant Characterisitcs
17%
9%
1%
4% 12%
7%
20%
68%
6%
0.5%
9 % 4%
1% 3%
80%
Prenatal Women
Breastfeeding Women
Postpartum Women
Infants (0-11 months)
Children (1 to 5 years old)
No School
Elementary School
Middle School
High School
College
Post Secondary
Other / Refused / Unknown
Healthy Families
Medi-Cal / Managed Care
None
Private Insurance
WIC benefits will become electronic
The current California WIC food
benefit process is enormously
paper intense. Approximately
241,440 WIC Food Instruments (FIs) are issued
each day in California. The FIs are issued at WIC
Local Agencies statewide, redeemed at over 5,500+
authorized WIC Vendors, and submitted to State
Treasurer’s Office (STO) for payment. Each weekday,
STO processes an average of 235,000 FIs, or over
4.8 million a month.
An alternative to the issuance and redemption
of paper FIs is the use of electronic payment and
card technologies in issuing food benefits, and
in the processing and settlement of WIC benefit
transactions. These technologies, when applied to
the delivery of government benefits, are referred
to as Electronic Benefits Transfer (EBT). During the
1990’s, other states began planning and developing
an EBT system for WIC food benefit issuance known
as eWIC. With significant progress being made in
other states, it is now time to begin the planning
process to evaluate the viability of eWIC for
California. Additionally, the passing of the Healthy,
Hunger Free Kids Act of 2010 includes provisions
that State agencies must implement an EBT system
by October 1, 2020. With the support of the
California Department of Public Health, eWIC may
be available as soon as 2014.
Non Discrimination Statement
“In accordance with Federal law and U.S. Department
of Agriculture policy, this institution is prohibited from
discriminating on the basis of race, color, national origin, sex,
age, or disability. To file a complaint of discrimination, write
USDA, Director, Office of Civil Rights, 1400 Independence
Avenue, SW, Washington, DC 20250-9410 or call (800) 795-
3272 (voice) or (202) 720-6382 (TTY). USDA is an equal
opportunity provider and employer.”
Financial statistics: Actual & estimated for
Federal Fiscal Year (FFY) 2011 to 2012.
Participants statistics: Dec. 2010 to Dec. 2011
Birth Statistics: Calendar year 2010.
10

Recent California WIC Accomplishments
The CA WIC Program is nationally recognized for its
innovative services to the families it serves. Over the
past decade, the Program has received numerous
USDA Special Project grants and other funding to test
and document successful WIC program initiatives and
best practices:
Participant-Centered Education: A UC Berkeley
study conducted in 2005 established that CA WIC
participants who received nutrition education about
fruits and vegetables using participant-centered
learning techniques were more likely to eat more
vegetables and to improve related eating behaviors.
New practices included: starting a garden, replacing
visits to fast food outlets with servings of fresh fruits
and vegetables, and increasing the variety of produce
offered to their families.
“Healthy Habits” Nutrition Education: In 2009, CA
WIC changed its food package to include fruits,
vegetables, whole grains, and lower-fat milk for adults
and children starting at two years of age. A statewide
6-month campaign prepared participants for the new
WIC foods by promoting healthy eating habits while a
study surveyed 3,000 CA WIC participants both before
and after the campaign. This research documented
the success of nutrition education in improving
participants’ consumption of fruits and vegetables,
whole grains, and lower-fat milk, even before these
foods became available through the food package
changes.
For more information
Michele van Eyken, MPH, RD, Chief
CA WIC Program, CA Department of Public Health
Phone: 916.928.8806
Email: michele.van.eyken@cdph.ca.gov
CA WIC’s Healthy New Food Packages: The research
described above continued in 2010 by surveying WIC
participants six months after changing to the new foods.
This study documented that WIC’s nutrition education
campaign combined with access to healthy foods
using WIC checks resulted in improved consumption
of vegetables, fruit, whole grains, and lower-fat milk,
beyond the improvements observed with nutrition
education alone.
WIC Breastfeeding Success:
Policy improvements in CA
WIC have improved support
for WIC mothers who decide
that they want to breastfeed.
These policy changes include:
• Significantly enhancing
the foods available to
the breastfeeding mother and baby to encourage
exclusive breastfeeding and implementing
measures to delay the introduction of formula to
breastfed infants for one month;
• Providing immediate breastfeeding assistance
to mother and baby in the first 30 days of life in
person or by phone with counseling by lactation
experts;
• A six-fold increase in the number of breastfeeding
peer counselors available in WIC to new mothers
and a similar increase in the number of trained
lactation professionals in WIC centers throughout
the state;
• Instituting a statewide Baby Behavior campaign
educating parents on newborn infant sleep and
crying patterns to reduce overfeeding.
These initiatives have increased California WIC’s
breastfeeding initiation from 55.5% in 2004 to 61.1% in
2012; the rates of WIC infants who are fully breastfed at
2 and 3 months rose from 14.2% to 25.9% in the same
period. Successful initiation and increased duration of
breastfeeding contributes to improved immunology,
improved oral health, reduced risk of chronic disease
for mother and infant and reduced likelihood of
overweight for the child.
Websites
CDPH WIC: www.wicworks.ca.gov
CA WIC Association: www.calwic.org
USDA Food & Nutrition Service, WIC: www.usda.fns.gov/wic
National WIC Association: www.nwica.org
11

California WIC
Business-Community Alliance
Quick Facts
Close to 60K participants in Kern County; 1.5M in California;
80% of Infants born in Kern County are eligible for WIC;
$40M in WIC checks are redeemed for healthy foods at our local
Kern County stores.
118 of 197 Kern County vendors are single-store, single-owner
For every dollar redeemed for WIC:
$8.00 in non WIC spending
$4.21 in Medicaid Savings
$90M a month into California’s Economy
12

Why Are We Doing This?
WIC Funding Challenges
NOT an entitlement program
Full funding guaranteed only through FY 2013
Damaging sequestration cuts in FY 2014 and
beyond.
Public Outreach
ASKING PARTNERS TO ENDORSE THIS STATEMENT:
“We the undersigned see firsthand the benefits of the WIC
program in our community every day. WIC creates jobs and
generates millions of dollars for California’s economy while
promoting healthy families. We understand that cuts in WIC
funding would mean depriving our state's young children
the opportunity of a healthy start in life, taking away
purchasing power in local economies, and increasing longterm
health care costs. We are proud to be a supporter of
the WIC program and a partner in California's WIC-Business-
Community Alliance.”
13

Who Are Asking?
Local/regional military associations and support groups.
Boards of Supervisors, City Councils, Chambers of Commerce
Businesses and non-profits
Office vendors, such as landlords, janitors, office supply
vendors, caterers, IT and banking providers, etc.
Local medical offices, community clinics, hospitals, and public
health departments.
Local farmers, associations, farmer’s markets.
Concerns: Can We Do This?
Awareness Campaign
This is NOT lobbying!
Lobbying = Directly urging legislators
to vote a certain way on a bill.
Asking our partners to endorse the
Statement in support of WIC.
14

Join now! California WIC
Business-Community Alliance
calwic.org
California WIC Association
California Grocers Association
The American Academy of Pediatrics – California District 9
Berkeley Community Health Commission
Best Fed Babies
California Dietetic Association
El Tapatio Markets, Inc.
DPS Health
Harbor UCLA Medical Center
Public Health Foundation Enterprises
Shafter Healthy Start
West Kern Optimist Club
Assemblymember, Rudy Salas
City Counclemember-Elect, Willie Riviera
15

COMMUNITY ACTION PARTNERSHIP OF KERN
MEMORANDUM
To:
Board of Directors, CEDS Director
From:
Yolanda Gonzales, CEDS Director
Dr. Patsy D. Brown, Education Administrator
Date: June 26, 2013
Subject:
Information on the Desired Results Child Outcomes and Parent Surveys to be
presented during the June 26, 2013 Board Meeting
In accordance with the Head Start performance standards, section 1304.50, programs must
provide the governing body with the results and outcomes of our child assessment data no
less than 2 times per year. We must show progress toward meeting our annual goals, as well
as continuous improvement related to school readiness.
The Desired Results Developmental Profile-revised (DRDP-PS) and DRDP-IT) serves as the
assessment tool for all center based CAPK CEDS programs. The DRDP-PS assessment tool
meets the requirements of State Title IV programs and Head Start Child Outcomes Framework
with one instrument.
The DRDP outcomes help us to track our school readiness goal for our children individually
and by groups throughout the agency. The tracking of our school readiness goals involves
assessing and tracking children’s “status and progress across domains of language and
literacy development, cognition and general knowledge, approaches to learning, physical
health and well-being and motor development, and social and emotional development that will
improve readiness for kindergarten goals” and that “appropriately reflect the ages of children,
birth to five, participating in the program” (45 CFR Chapter XIII Head Start Regulation Part
1307.2 and 1307.3 (b)(1)(i), as amended).
16

DESIRED RESULTS
AGENCY SUMMARY REPORT
End of Year Outcome Results 2013
Presentation Overview
About the Desired Result System
Overview Of Assessment Results
Opportunities for Action
17

The Desired Result System
Student and Family Progress
The Desired Results Developmental Profile was
developed by the California Department of
Education
The system uses two tools to track the progress
made by children and families:
18

Desired Results is Researched Based
DRDP has been used by publically funded Child
Development programs since 2001
The latest version of the DRDP tool was aligned
with the Infant/Toddler and preschool Foundations
in 2010
The new tool represents the California common
core standards for learning
Desired Results Assessment
The Desired Results Developmental Profile
(DRDP 2010) is an observation based
assessment tool, not a test.
The Primary Care taker or Teacher completes
an Assessment for each child within 60 days of
enrollment.
19

Fall Assessment
The DRDP determines the child’s level of
development at the start of the program.
The Preschool assessment has 7 developmental
domains and a total of 43 measures.
The Infant/Toddler assessment has 5 developmental
domains and 35 measures.
20

Desired Results is an on-going process
Observations
Assessment
Rating Record
Child Care
Results
Summary of
Findings
Plan of Action
The Assessment is completed three
times a year: Fall, Winter and
Spring.
Results for each child and family are
compiled within each classroom, center,
agency and contract
Program improvements are created,
submitted and implemented
DRDP Results Assessment Overview
HOW ARE OUR CHILDREN DOING?
21

Infant Toddler Assessment
Infants~ Less than 18 Months
Toddlers ~ 18-36 Months
22

Preschool Assessment
3 Year Old ~ will continue in the program for another year
4 Year Old ~ will move on to Kindergarten the following year
23

Opportunities for Action
Creating
An
Action
Plan
Highlights of Infant/Toddler Action Plan
Opportunities for Action
Next Steps
The Desired Results Domains that
need to show growth are:
Self and Social Development
Cognitive Development
DLL: Language & Literacy
Development
Partnership with PITC WestEd
providing training on Language
Development
Incorporate Toddler CLASS
Implement Teaching Pyramid
(CSEFFL) PIWI Infant Toddler
Develop a new Socialization
Form
24

Highlights of Preschool Action Plan
Opportunities for Action
Next Steps
The Desired Results Domains that
need to show growth are:
Language & Literacy
* Phonological Awareness
* word Knowledge
Mathematics
* Patterning, number sense,
Measurement
*The goal is to scaffold children from one
level of development to a higher level of
development
Math and Literacy Training
Teaching support by individualizing given
data to scaffold children to the next level
of their development
Implementing a Mentoring and Coaching
model for our teaching staff to enhance
their teaching strategies and reinforcing
math and literacy concepts and
techniques
Creating training opportunities with the
Desired Results Developmental Profile
tool to reinforce the Math and Literacy
domains focusing on each measure along
with its descriptors
Expanding and incorporating daily match
concepts in on going lesson planning
25

Based on the Community Information Profile and Needs Assessment findings, Goals, Priority
Needs and Strategies were identified and have been included in the 2014-15 CAP. Priority needs
identified were in the areas of:
1. Job training/development
2. Education (ESL/GED/Adult Basic Ed)
3. Economic development
4. Youth services/program development (leadership, job/vocational training; anti-gang
programs)
5. Affordable housing
6. Affordability/accessibility of health care and health insurance
7. Nutrition/health education
8. Family and mental health services
9. Emergency services (food, utility bill assistance, housing, 2-1-1 Kern, WIC)
Compliance with State and Federal Assurances has been documented in the 2014-15 CAP
including the: removal of obstacles that block achievement of self-sufficiency; provision of
emergency services to counteract starvation and malnutrition; provision of youth services and
after-school child care programs; coordination with other agencies to implement the Workforce
Investment Act of 1998; coordination with energy programs; formation of partnerships with
other agencies; proper documentation of “eligible beneficiaries”; and contingency planning.
As required by CSD, a public hearing was held on June 11, 2011 to receive comments/input on
the draft 2014-15 CAP. Eight (8) persons attended the public hearing. Comments received at
the hearing included identification of unmet needs in the Kern River Valley particularly with
respect to youth employment and job development. Other comments were received identified
needs in the area of public health and inter-agency cooperation. A detailed summary of the
public hearing notification process and comments are provided in the 2014-15 CAP.
Fiscal Impact:
Certification and submission of the 2014-15 CAP is required in order for CAPK to receive
CSBG funding. The 2013 CSBG funding allocation for CAPK is $1,366,988.
Recommendation:
Staff recommends Board approval and Certification of the 2014-15 CAP and requests
authorization for its submission to CSD.
Note: Copies of the 2014-2015 Community Action Plan will be available at the Board Meeting
27

COMMUNITY ACTION PARTNERSHIP OF KERN
MEMORANDUM
To:
Board of Directors
From: Yolanda Gonzales, Director of Child Education & Development Services
Date: June 26, 2013
Subject: Agenda Item 5(c): Request for Head Start Program Option Change at 1000
Pacific Avenue, Bakersfield, CA
The Child Education & Development Services (CEDS) Division was recently awarded a
contract for relinquished funds for California State Preschool Program (CSPP) from the
California Department of Education (CDE). The site is located at 1000 Pacific Avenue in
Bakersfield and serves 40 children. It is CEDS intention to blend the recently awarded CDE
contract with Head Start, whereby we will convert 40 Head Start Part-day/Part-year pre-k slots
to 40 Full-day/Full-year pre-k slots.
This conversion will require a change to our Head Start program options. The area to be
served is a high need area and staff anticipates a positive response from the community. The
change in program options requires approval from the Board of Directors to make a formal
request to Head Start Region IX.
Recommendation
Staff recommends that the Board of Directors approve the request to make changes to the
Head Start program options to serve a new site at 1000 Pacific Avenue.
29

DATE OF
B&F
MEETING
PROGRAM/PROPOSAL
COMMUNITY ACTION PARTNERSHIP OF KERN
APPLICATION STATUS REPORT
May - 2013
PENDING APPROVAL
FUNDING SOURCE
AMOUNT
REQUESTED
4/17/2012 EMERGENCY FOOD AND SHELTER PROGRAM UNITED WAY OF KERN $150,000
3/20/2012 211 PROFESSIONAL CALL TAKING SERVICES UNITED WAYS $328,500
10/23/2012 CDBG - FOOD BANK SOLAR ENERGY IMPROVEMENTS CITY OF BAKERSFIELD $132,000
10/23/2012 CDBG - FOOD BANK SOLAR ENERGY IMPROVEMENTS COUNTY OF KERN $132,000
11/20/2012 SYC / PLAYGROUND EQUIPMENT KABOOM IN-KIND
2/27/2013 FHCC / TEEN PREGNANCY PREVENTION KAISER PERMANENTE $25,000
4/16/2013 PARTNERSHIP AWARD / FOOD POLICY COUNCIL MUTUAL OF AMERICA FOUNDATION $25,000
5/21/2013 FHCC/SYC - CAROL M. WHITE (PEP) U.S. DEPARTMENT OF EDUCATION $219,433
5/21/2013 FHCC/SYC - GANG PREVENTION & INTERVENTION KERN COUNTY DEPARTMENT OF HUMAN SERVICES $396,424
X 5/21/2013 WIC - WIC CHILDREN PROGRAM BLOODWORK PILOT USDA / CA STATE DEPARTMENT OF PUBLIC HEALTH $32,000
X 6/18/2013 FHCC - DOLLAR GENERAL LITERACY GRANT DOLLAR GENERAL LITERACY FOUNDATION $2,545
x 6/18/2013 FOOD BANK - "NEAT" KERN HEALTH SYSTEMS $78,000
30

DATE OF
B&F
MEETING
09/21/11
COMMUNITY ACTION PARTNERSHIP OF KERN
APPLICATION STATUS REPORT
May - 2013
PROGRAM/PROPOSAL FUNDING SOURCE AMOUNT
REQUESTED
WOMEN, INFANTS, CHILDREN (WIC) PROGRAM -
BREASTFEEDING PEER COUNSELING
AMOUNT
AWARDED
FUNDING PERIOD
US DEPT. OF AGRICULTURE - STATE OF CA - DEPT OF PUBLIC HEALTH $219,485 $140,000 2012-2013
10/17/11 STATE GENERAL CHILD CARE, STATE PRESCHOOL & MCAP US DEPT OF HEALTH & HUMAN SERVICES - STATE OF CA - DEPT OF ED. $10,586,582 $8,756,322 2012-2013
02/21/12 FOOD POLICY COUNCIL/PLAN TO END HUNGER UNITED WAY OF KERN COUNTY $50,000 $50,000 2012-2013
04/17/12 LIFELINE RHA PROGRAM DESIGN AND MANAGEMENT - REIMBURSEMENT 7/1/12-6/30/13
06/19/12 FOOD BANK FREEZER PACIFIC GAS & ELECTRIC (PG&E) $10,000 $5,000 9/1/12-8/31/13
04/17/12 211 FOOD STAMP OUTREACH (2012-2014) CALIFORNIA ASSOCIATION OF FOOD BANKS $60,000 $60,000 10/1/12-9/30/14
- FOOD BANK FREEZER WHEELER FOUNDATION - $50,000 2012-2013
7/24/12 (Exec) FOOD BANK GENERAL OPERATING VENOCO, INC $5,000 $5,000 2013*
7/24/12 (Exec) FOOD POLICY COUNCIL CALIFORNIA ENDOWMENT $50,000 $50,000 2012-2014
10/23/12 FHCC - MIELKE AWARD PACIFIC GAS & ELECTRIC (PG&E) - $5,000 2012-2013
10/23/12 FOOD BANK - KERN HEALTH NOW! KERN COMMUNITY FOUNDATION $15,000 $7,000 2013*
10/23/12 FOOD BANK - NUTRITION AND MENTAL HEALTH BAKERSFIELD CALIFORNIAN FOUNDATION $8,276 $8,276 3/1/13-2/28/14
11/20/12 CAPK WIC - CENTRAL VALLEY TASK FORCE REPREST. US DEPT OF AGRICULTURE - WIC - $7,000 10/1/12-9/30/13
11/20/12 CAPK WIC - LOCAL AGENCY VENDOR LIAISON US DEPT OF AGRICULTURE - WIC - $178,560 10/1/12-9/30/13
- EVENT VOLUNTEERISM ALWAYS PAYS (EVAP) WALMART FOUNDATION - $5,000 -
10/23/12 FOOD BANK / GENERAL OPERATING COSTS BANK OF AMERICA $15,000 $3,000 3/1/13-2/28/14
11/20/12 FOOD BANK / HOMELESSNESS AND FOOD INSECURITY UNITED WAY OF KERN COUNTY $30,000 $25,000 2013*
- FOOD BANK EMERGENCY FOOD ASSISTANCE PROGRAM (EFAP) - $84,782 10/1/2012-9/30/2013
11/20/12 211 / FOOD BANK / GREEN ENERGY - ADVANCED METER SOUTHERN CALIFORNIA GAS COMPANY (SoCalGas) $42,448 $25,000 4/1/13-12/31/13
12/12/12 FOOD BANK / 2012 HOLIDAY GRANT THE COMMUNITY FOUNDATION (S.L. GIMBEL FOUNDATION) $10,000 $10,000 1/1/2013-6/30/2013
9/18/12 FOOD BANK HEFFERNAN GROUP FOUNDATION $10,000 $2,000 2013*
10/23/12 FOOD BANK MAZON $10,000 $10,000 6/1/13-5/31/14
11/20/12 FOOD BANK OPERATING FUND GRANT WELLS FARGO FOUNDATION $5,000 $5,000 12/1/12-11/30/13
2/27/13 FHCC / WOMEN AND GIRLS FUND KERN COMMUNITY FOUNDATION $5,500 $4,250 5/1/13-12/31/13
3/19/2013 EAST KERN DIFFERENTIAL KERN COUNTY NETWORK FOR CHILDREN $174,587 $174,587 7/1/13-6/30/14
3/19/2013 FOOD BANK / CSBG TARGETED INITIATIVES & INNOVATIVE PROJECTS DEPT. OF COMMUNITY SERVICES & DEVELOPMENT (CSD) $47,972 $47,972 6/1/13-6/30/14
X 4/16/2013 FHCC QUAD PROJECT/SPRING GRANT APPLICATION BAKERSFIELD CALIFORNIAN FOUNDATION $10,000 $10,000 6/1/13-6/30/14
* - Funding period is for the calendar year (Jan. 1 - Dec. 31)
AWARDED
Total $9,728,749
31

DATE OF
B&F
MEETING
PROGRAM/PROPOSAL
COMMUNITY ACTION PARTNERSHIP OF KERN
APPLICATION STATUS REPORT
May - 2013
DECLINED
FUNDING SOURCE
x 12/12/12 SYC / SNACK 'N' ACT GENERAL MILLS FOUNDATION $9,654
AMOUNT
REQUESTED
32

COMMUNITY ACTION PARTNERSHIP OF KERN
Child Education and Development Services
May 2013 Head Start and Early Head Start Enrollment
Although services have been suspended, the 110 participants at the Oasis Child Development Center remain currently enrolled.
Funded Enrollment: 2,592 May 2013 Enrollment: 2,511
45 CFR 1305.7(b) “A Head Start grantee must maintain its funded enrollment level…A program may elect not to fill a vacancy when
60 calendar days or less remain in the program’s enrollment year.” CEDS stopped enrolling children in our part-day program on
March 26, 2013.
Over Income: 8.1%
Income Eligible: 29.2%
212
Disabled: 9.2%
757
241
Foster Care: 2.8%
74
Homeless: 1.4%
38
Public Assistance: 57%
1494
Over Income Disabled Foster Care Homeless Public Assistance Income Eligible
33

PRE Marketing Report
Summary
Prepared by: Mark Corum, Manager
Outreach & Resource Development
Submitted: 6/5/13
Department Project Details
Food Bank
Webpage redesigns Meeting to discuss updates to the Food Bank’s
webpage.
Truck Decals Designed decals for Food Bank trucks.
Freezer Captured photos and video of new freezer.
Letter Carriers Stamp Out Hunger
Food Drive
Worked with Letter Carriers on media coverage in
advance and on the day of the event.
Youth Programs (FHCC and Shafter Youth Center)
Quad Project Designed trifold for Giving Opportunities.
Developing PowerPoint for presentations to service
clubs.
Assisting in coordinating kick-off event.
FHCC Video Updating video with interviews of youth and alumni.
Pre-Employment Program Designed flier.
Teen Pregnancy Prevention Month Provided a/v coverage of Board of Supervisors
presenting proclamation.
Shafter Youth Center Newsletter Producing newsletter for SYC.
CEDS
DHS combo-flier Received approval on English version and creating
Spanish version.
Celebrity Reader Developed and posted video of KERO’s Lauren Titus
doing Celebrity Reading on CAPK’s Facebook page and
Youtube Channel.
Home Base Hart Park Event Created Photo CD.
Licensing Reception Created Photo CD.
Martha J. Morgan Clothing
Exchange
Produced short video and posted on CAPK’s Facebook
Page and Youtube Channel.
Parent & Family Engagement
Created photo album for CAPK’s Facebook page.
Conference
2-1-1 Kern County
Annual Report Designed 2012 Annual Report.
Marketing / Outreach Developing newspaper ads to promote 2-1-1 in
outlying areas, and table display for outreach events.
WIC
Bus Posters Designed English and Spanish language posters.
Web Updates Met w/Victoria and LDL’s to discuss web updates.
Central Kitchen
Summer Food Service Program Updated banners in English and Spanish.
Summer Food Service Program Preparing news release to media for Summer Food
Program.
Miscellaneous
Community Action Month Coordinated Proclamation in honor of Community
Action Month at the Board of Supervisors meeting.
34

Cal/Neva Marketing Roundtable Participation on committee. Review and comment on
Cal/Neva produced newspaper insert, and
brainstorming for 2014 Community Action Day
celebrating 50 th Anniversary of the Economic
Opportunity Act.
Nut Festival Developed branding, labels and booth set-up.
Coordinating event in cooperation with Carmen
Segovia and Diana Morrison.
Secured Starbucks Coffee to participate with us.
Community Assessment Public
Hearing
Disaster Preparedness Campaign
OES Grant
Floyd & Horrigan Non-Profit Airtime
Donation
Designed and placed newspaper ads in Lamont
Report, Arvin Tiller, Bakersfield Californian, Shafter
Press, Wasco Tribune, Delano Record, El Popular, and
Mojave Desert News.
Added information to capk.org promoting Public
Hearing on June 11 th .
Met w/Laurie Sproule to discuss production of PSA’s
and one-sheets in Spanish on disaster preparedness.
Responded to opportunity for non-profits to receive
airtime on KNZR and the Groove. Working on specific
campaign needs.
Bakersfield Californian Article New report underscores Kern's struggle with poverty-
Story on new book by Brookings Institute ranking
Suburban Bakersfield 4 th Worst Poverty Rate in
Nation.
Outreach & Resource Development
Kern Community Foundation’s
Coordinated event with Kern Community Foundation.
Philanthropy on Tap
Azteca TV Meeting to discuss possibility of CAPK producing short
video features to air on Azteca in Spanish. Videos
would highlight CAPK programs, but would be focused
on the human element of the positive work CAPK does
to meet clients at their point of need.
Save the Dates
Nut Festival Saturday, June 15, 10a-7p.m. Kern County Museum.
Outreach Report Summary | June 5, 2013
35

COMMUNITY ACTION PARTNERSHIP OF KERN
MEMORANDUM
To:
CAPK Budget & Finance Committee
From:
Subject:
Donna Holland, Fiscal Manager
Executive Summary: Head Start Budget to Actual Report
For the Period Ended May 31, 2013
Date: June 18, 2013
The following are highlights of the Head Start/Early Head Start Budget to Actual Report for the
period March 1, 2013 through May 31, 2013.
Head Start Base
Services for 2,002 of 2,348 Head Start children enrolled in part-year program options ended on
May 10; the last day of work for most part-year employees was May 17. Services for 110
children at the Oasis center will continue through June 7. Full-year centers will continue to
serve 236 children during the summer months.
The costs of Personnel and Fringe Benefits will increase at a lower rate over June and July,
and will pick up again in August when part-year employees return to work.
Head Start Training & Technical Assistance
Expenditures in the Travel cost category are on track for travel planned during this fiscal year.
Expenditures in the categories of Supplies, Contractual, and Other will pick up beginning with
pre-service training planned for August.
Early Head Start Base
Services for all Early Head Start children operate year-round; thus, the rate at which costs
accrue are generally more consistent month-to-month than those in Head Start.
The costs of Personnel and Fringe Benefits may seem lower than expected; however, the
estimated revenue from California Department of Education, which is used to decrease the
cost to Early Head Start of salaries and fringe benefits, is more than expected at this point in
the year.
Early Head Start Training & Technical Assistance
Expenditures in the Travel cost category are on track for travel planned during this fiscal year.
Expenditures in the categories of Supplies, Contractual, and Other will pick up beginning with
pre-service training planned for August.
40

Executive Summary: Head Start Budget to Actual Report
For the Period Ended May 31, 2013
June 10, 2013
Page 2
Non-Federal Share
Overall, Non-Federal Share is at 24.7% of budget.
California Department of Education
Estimated non-federal revenues from General Child Care and State Preschool contracts are
more than expected for this period. At 25% through the fiscal year, the estimated revenue is at
35% of budget.
In-Kind
Year-to-date in-kind is at 20.8% of budget.
The five centers with the highest percentage of goal met were Cleo Foran, Martha J. Morgan,
Delano, Roosevelt, and Willow.
The five centers with the lowest percentage of goal met were Primeros Pasos, Seibert,
Mojave, Pioneer, and Tehachapi. (The Oasis center is not included in this group because of
the break in service during facility repairs).
Agency-Wide Credit Card Report
Total credit card charges for this period were $19,910. Account balances comprising the total
were Chevron/Texaco (38%), Save Mart (35%), Lowe’s (16%), Home Depot (6%), and Bank of
America Business Card (5%).
Sequestration Budget Cuts and Pending Budget Revision
Base funding for Head Start and Early Head Start will be cut by 5.27%. CAPK is in the
process of revising these budgets to reflect the reduced funding. The Budget to Actual report
was prepared using the current approved budget, prior to the funding cuts. Training and
Technical Assistance funding will remain at current levels
At the current funding level, the year-to-date expenditure of HS/EHS base funds is 23.0%. At
the reduced funding level, the year-to-date expenditure is 24.3%
When federal funding is decreased, the non-federal requirement will decrease as well. At the
current funding level, year-to-date in-kind is at 24.7%. At the reduced funding level, year-todate
in-kind is at 26.1%.
41

Budget to Actual Report
March 1, 2013 - May 31, 2013
Month 3 of 12 (25%)
BASE FUNDING
HEAD START
BUDGET ACTUAL REMAINING % SPENT
%
REMAINING
EARLY HEAD START
BUDGET ACTUAL REMAINING % SPENT
%
REMAINING
PERSONNEL 12,393,467 2,932,549 9,460,918 24% 76% 1,779,263 261,665 1,517,598 15% 85%
FRINGE BENEFITS 3,346,236 979,924 2,366,312 29% 71% 480,401 100,177 380,224 21% 79%
TRAVEL 0 0 0 0% 0% 0 0 0 0% 0%
EQUIPMENT 0 0 0 0% 0% 0 0 0 0% 0%
SUPPLIES 1,010,568 157,486 853,082 16% 84% 149,608 29,934 119,674 20% 80%
CONTRACTUAL 134,535 30,171 104,364 22% 78% 14,319 4,503 9,816 31% 69%
CONSTRUCTION 0 0 0 0% 0% 0 0 0 0% 0%
OTHER 2,970,044 633,684 2,336,360 21% 79% 248,289 54,500 193,789 22% 78%
TOTAL BASE FUNDING 19,854,850 4,733,813 15,121,037 24% 76% 2,671,880 450,779 2,221,101 17% 83%
TRAINING & TECHNICAL ASSISTANCE
HEAD START
EARLY HEAD START
TRAVEL 54,351 14,428 39,923 27% 73% 16,985 2,023 14,962 12% 88%
SUPPLIES 28,987 2,772 26,215 10% 90% 13,106 49 13,057 0% 100%
CONTRACTUAL 27,755 800 26,955 3% 97% 9,919 0 9,919 0% 100%
OTHER 64,464 9,754 54,710 15% 85% 26,787 924 25,863 3% 97%
TOTAL TRAINING & TECHNICAL ASSISTANCE 175,557 27,754 147,803 16% 84% 66,797 2,996 63,801 4% 96%
GRAND TOTAL HS/EHS FEDERAL FUNDING 20,030,407 4,761,567 15,268,840 24% 76% 2,738,677 453,775 2,284,902 17% 83%
HEAD START and EARLY HEAD START NON-FEDERAL SHARE
%
SOURCE
BUDGET ACTUAL REMAINING % SPENT
REMAINING
CALIF DEPT OF ED
IN-KIND
1,564,872 548,118 1,016,754 35% 65%
4,127,399 859,138 3,268,261 21% 79%
TOTAL NON-FEDERAL 5,692,271 1,407,256 4,285,015 25% 75%
Community Action Partnership of Kern Agency-Wide Credit Card Report
CURRENT 1 TO 30 31 TO 60 61 TO 90 OVER 90 CREDITS TOTAL
Bank of America 971 $ 971
Chevron & Texaco Business Card 7,692 $ 7,692
Home Depot 1,137 $ 1,137
Lowe's 3,168 $ 3,168
Save Mart 6,921 21 $ 6,942
Smart & Final 0 $ -
$19,889 $21 $0 $0 $19,910
STATEMENT DATE
6/7/2013
6/5/2013
6/5/2013
5/25/2013
5/26/2013
No activity this month
Budget does not include sequestration reduction of 5.27%; budget revision is pending.
Actual expenditures include estimated HS & EHS share of CACFP, General Child Care, and State Preschool costs
42

Community Action Partnership of Kern
Head Start and Early Head Start
Non-Federal Share and In-Kind
March 1, 2013 through February 28, 2014
Report for period ending May 31, 2013 (Month 3 of 12)
Percent of year elapsed: 25.0%
Page 1 of 1
LOCATION
FUNDED
ENROLL-
MENT March April May*
YTD
Totals
IN-KIND
GOAL
% OF
GOAL
MET
Cleo Foran 40 11,334 12,590 4,533 28,457 59,640 47.7%
Martha J. Morgan 75 21,169 20,024 7,399 48,592 111,826 43.5%
Delano 96 18,298 23,393 13,667 55,358 143,137 38.7%
Roosevelt 40 9,097 10,001 2,500 21,598 59,640 36.2%
Willow 80 14,789 20,274 7,550 42,613 119,281 35.7%
Planz 40 10,222 8,116 2,922 21,260 59,640 35.6%
Wasco 40 8,349 9,008 3,385 20,741 59,640 34.8%
Rafer Johnson 40 9,483 7,775 2,937 20,195 59,640 33.9%
Taft 40 6,930 9,445 3,400 19,775 59,640 33.2%
Faith Avenue 40 5,833 8,636 3,109 17,577 59,640 29.5%
Shafter Early Head Start 56 7,919 10,832 5,518 24,269 83,497 29.1%
Heritage Park 40 7,301 7,132 2,567 17,000 59,640 28.5%
Alberta Dillard 60 10,159 9,941 3,579 23,679 89,461 26.5%
Lamont 40 8,567 5,251 1,890 15,709 59,640 26.3%
Williams 40 3,360 7,108 5,094 15,562 59,640 26.1%
Noble 40 6,422 6,177 2,224 14,822 59,640 24.9%
Pete H. Parra 172 24,987 24,717 13,812 63,516 256,454 24.8%
Shafter 40 5,179 6,957 2,561 14,696 59,640 24.6%
Stine Road 138 16,458 19,718 13,984 50,160 205,759 24.4%
Sterling 128 17,863 13,577 12,427 43,866 190,849 23.0%
Rosamond 40 5,014 6,017 2,304 13,335 59,640 22.4%
Home Base/Pregnant Women 301 18,729 20,015 11,164 49,908 224,397 22.2%
Fairview 40 5,318 5,751 2,070 13,139 59,640 22.0%
McFarland 40 5,701 5,094 2,013 12,808 59,640 21.5%
Franklin 20 2,005 2,070 2,070 6,144 29,820 20.6%
Virginia 40 6,273 4,027 1,612 11,912 59,640 20.0%
Voorhies 40 5,583 4,550 1,638 11,771 59,640 19.7%
San Diego Street 64 7,084 5,190 5,190 17,463 95,425 18.3%
Sunrise Villa 20 2,156 1,636 1,636 5,427 29,820 18.2%
Casa Loma 40 2,683 5,929 2,134 10,746 59,640 18.0%
Stella Hills 40 3,007 5,059 1,988 10,055 59,640 16.9%
Alicante 40 3,069 4,650 1,674 9,393 59,640 15.7%
Buttonwillow 40 3,020 4,495 1,618 9,133 59,640 15.3%
California City 40 2,387 4,732 1,837 8,956 59,640 15.0%
Lost Hills 40 4,506 3,234 1,164 8,904 59,640 14.9%
Vineland 40 2,655 3,870 1,393 7,918 59,640 13.3%
Oildale 40 4,561 2,279 888 7,727 59,640 13.0%
Maricopa 20 2,052 968 388 3,409 29,820 11.4%
Primeros Pasos 102 5,838 7,403 3,576 16,817 152,083 11.1%
Seibert 40 2,113 2,544 916 5,573 59,640 9.3%
Mojave 30 2,134 1,310 472 3,916 44,730 8.8%
Pioneer 40 1,859 2,310 953 5,123 59,640 8.6%
Tehachapi 40 2,203 2,032 788 5,023 59,640 8.4%
Oasis 110 267 8,299 3,048 11,615 164,011 7.1%
Administrative Services 0 0 0 0 0 NA
Program Services 3,188 3,188 3,188 9,564 118,244 8.1%
Governance (Policy Council) 1,305 1,305 1,305 3,914 353,972 1.1%
Governance (Board of Directors) 0 0 0 0 14,880 0.0%
SUBTOTAL IN-KIND 2,592 328,426 358,626 172,086 859,138 4,127,399 20.8%
State Preschool* 103,628 110,732 110,732 325,092 925,985 35.1%
State General Child Care* 67,979 77,523 77,523 223,026 638,887 34.9%
SUBTOTAL CA DEPT of ED 171,607 188,255 188,255 548,118 1,564,872 35.0%
GRAND TOTAL 500,033 546,881 360,341 1,407,256 5,692,271 24.7%
*Includes estimates 43

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING
300 19 th Street, Bakersfield, CA
May 29, 2013
12:00pm
1. James Camp, Board Chair, called the meeting to order at 12:03pm at the Community Action
Partnership of Kern Administration Office, 300 19 th Street, Bakersfield, CA.
a. Moment of Silence/Pledge of Allegiance
b. Reading of the “Promise of Community Action”
c. Roll Call
Present
James Camp
John Ritchie
Garth Corrigan
Fred Plane
Don Bynum
Meliza Cortes
Zulema Ela (arrived at 12:07pm)
Curtis Floyd
Tony Martinez
Yolanda Ochoa
Leticia Perez
Warren Peterson
Jim Wheeler (arrived at 12:18pm)
Charlie Rodriguez
Absent
Craig Henderson
Rita Gomez (Consultant for Early Childhood Education) was not present.
Also present: Jeremy Tobias, Executive Director; Carmen Segovia, Director of Health &
Nutrition; Yolanda Gonzales, Director of Child Education & Development; Ralph Martinez,
Director of Planning, Research & Development; Christine Anami, Director of Finance; Emilio
Wagner, Director of Operations; Romala Ramkissoon, Director of Family, Youth & Community
Services; other CAPK staff.
2. Approval of Agenda
Motion was made and seconded to approve the Board of Directors Meeting Agenda for May 29,
2013. Carried by unanimous vote. (Rodriguez/Plane)
3. Introduction of Guests/Public Forum: (The public wishing to address the full Board of Directors
may do so. Board members may respond briefly to statements made or questions posed.
However, the Board of Directors will take no action other than referring the item to staff for study
and analysis. Speakers are limited to 3 minutes. If more than one person wishes to address the
same topic, the total group time for the topic will be 10 minutes. Please state your name before
making your presentation.) Note that no one made any presentations.
46

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 2
4. Special Presentations
a. Backpack Buddy Program Check Presentation – Sarah Tierce, Past President of Kern
Association of Educational Office Professionals
Carmen Segovia introduced Sarah Tierce to the Board of Directors. Sarah presented a check
for $500 to the Food Bank for the Backpack Buddy Program. She stated that it was a
worthwhile project and congratulated Ian Anderson, Program Manager.
5. New Business
a. Draft 2014 – 2015 Community Action Plan (CAP) Presentation – Grace Coan, Administrative
Analyst – Info Item
Grace Coan stated that this is an overview of the 2014-2015 Community Action Plan and staff
has been working on this since the beginning of the year. The public hearing is set for June 11,
2013 at 5:30pm in the John Nilon Conference Room. The hearing notice has been placed in the
Bakersfield Californian and is listed on the CAPK website.
Grace stated that the Community Action Plan (CAP) is required by federal and state law for all
eligible entities receiving Community Services Block Grant (CSBG) funds and must be
submitted once every two years. The report must identify current community needs and
resources; agency’s funding priorities, and strategies to meet those needs.
Charlie Rodriguez wanted to know how aggressive the agency will be with this and Grace stated
that it is a good opportunity to work this information into the strategic transformation, which is
intended to go hand in hand with that. Jeremy Tobias stated that it is up to the Board and
agency staff to decide how much emphasis we want to put into this. He thinks that it is a good
tool for the agency to use, and the plan should be incorporated into our operations as much as
possible
Leticia Perez stated that that with the unemployment and economic issues we face; she wanted
to know if 2-1-1 has a connection with the Employment Resource Center. Jeremy stated that 2-
1-1 is a resource database and we do have connections with the County. Leticia wanted to
know that with the 49,000 calls to 2-1-1, would the agency like to see the numbers improve
more. Jeremy stated that in general the number of calls that we receive at Kern 2-1-1 is very
high, it is a well established 2-1-1 program as compared to other similar counties. He stated
that there is still some room to grow and utilize the program more effectively and that 2-1-1 is a
great resource.
Motion was made and second to receive the Draft 2014-2015 Community Action Plan (CAP)
Presentation. Carried by unanimous vote. (Cortes/Wheeler)
b. Employee Pension Plan Amendment with Mutual of America – Mike Lackman, Interim Human
Resource Manager – Action Item
Mike Lackman stated that staff is requesting the Board’s approval to amend the pension plans
to allow full vestment retirement for those employees who were laid off due to the federal
47

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 3
sequestration budget cuts. Of the 15 employees, 5 of them were not fully vested at the time off
termination. Our plan calls for a 5-year vesting schedule. He stated that the total amount to fully
vest all employees affected by the layoffs would be $13, 923.32.
Zulema Ela wanted to know if this is a typical process for the agency to do with layoffs. Jeremy
Tobias stated that for lack of a better example, a couple years back we approved something
similar when the agency sold the Family Health Center and had to terminate employment prior
to the employees transferring over to the new group. Since that was a voluntarily
termination/layoff due to the sale, the Board approved a plan amendment to allow the
employees who were not vested to be invested at 100% at date of sale. The money utilized for
this vesting option has already been allocated to the plan on behalf of the employee in question,
but rather than the employee losing the money, it would stay with that employee. Typically if an
employee is not vested, upon separation the non-vested money is returned to the overall plan
participants and divided up among all active participants in the plan.
Curtis Floyd stated that he is concerned about this because he does not want to give the
impression that the agency will always do this for layoffs. Curtis stated that if we have layoffs in
the future, will this be brought to the Board for approval for those who are not 100% vested. He
stated that his concern is that instead of bringing the item to the board continually, that the
agency rewrite the amendment and possibly write a policy. Jeremy stated that he is open to the
option.
Jim Wheeler wanted to know who came up with the idea to full vest the employees and Jeremy
stated that senior staff brought this up and is seeking the Board’s approval.
Warren Peterson stated that he has some concerns about changing the plans and when the
agency hires an employee, they understand what the rules are and it is about retention. He
stated that even though senior staff likes the idea, possibly an employee who stays would like to
receive that extra pooled money for staying. Warren stated that he is not in favor of approving
the item.
Jim Camp stated that he agrees with Warren.
Charlie Rodriguez wanted to know if the employees are aware of the rules and Jeremy stated
that they are.
Motion was made and seconded to deny the Employee Pension Plan Amendment with Mutual
of America. Carried by unanimous vote. (Ritchie/Bynum)
c. Resolution to Approve the Submission of 2013 CSBG Discretionary Targeted Initiatives
Contract – Carmen Segovia, Director of Health & Nutrition Services - Action Item
Carmen Segovia stated that this is a Resolution for the Board to approve the 2013 CSBG
Discretionary Targeted Initiatives Contract and with these funds it will allow the Food Bank to
start the Nutrition on Wheels Program. This resolution is a requirement from Community
Services and Development (CSD) and it will allow Jeremy Tobias and Christine Anami to act
and sign on behalf of the Board of Directors.
48

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 4
Motion was made and seconded to approve the Resolution to Approve the Submission of 2013
CSBG Discretionary Targeted Initiatives Contract. Carried by unanimous vote. (Plane/Ela)
d. Approval to Relocate State CSPP Enrollment Slots - Yolanda Gonzales, Director of Child
Education & Development Services – Action Item
Jerry Meade presented and stated that there were significant challenges to maintain full
enrollment at this site. Even though it was required to maintain a wait list of 50%, we were
unable to do so. Staff is recommending to take the Full-Day slots from Sunrise Villa CDC and
move them to the Shafter Toddler/Pre-k CDC. This will then allow for Sunrise Villa CDC to
become a part-time center.
Jim Wheeler wanted to know if the child has to live in Sunrise Villa area to attend and Jerry
stated that they do not have to live in the area. Jim wanted to know what kind of advertising
CEDS has done and Jerry stated that they hung information on doors and called other parents
on other waiting lists.
Motion was made and seconded to approve the Approval to Relocate State CSPP Enrollment
Slots. Carried by unanimous vote. (Ritchie/Bynum)
e. Service Employee International Union (SEIU) Collective Bargaining Agreement Tri-Annual
Update – Yolanda Gonzales, Director of Child Education & Development Services – Action
Item
Yolanda Gonzales stated that this is an update on the renegotiation of Collective Bargaining
Agreement, which is a 3-year agreement. Yolanda and Karey Cones, Staffing Coordinator,
were able to meet with the SEIU representative along with staff to come up with the changes to
the contract. There were not a lot of significant changes to the agreement and overall the
negotiations went very well. Yolanda stated that one of the goals was to match the various
contract provisions to the CAPK Personnel Manual.
Warren Peterson wanted to know if this was a negotiation with the Union and Yolanda stated
that it is and he wanted to know if the union agreed and Yolanda stated that they did, but it did
take a lot of negotiations and meetings to finally reach agreement on the contact. Warren
stated that they did a great job.
Garth Corrigan questioned the language regarding classroom curriculum. Yolanda stated that
we want to allow the staff to have time to complete paperwork and Garth wanted to know if
there would be early release day or any additional Staff Development Days and Yolanda stated
that no, they would not be doing either.
Motion was made and seconded to approve the Service Employee International Union (SEIU)
Collective Bargaining Agreement. Carried by unanimous vote. (Ochoa/Ela)
49

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 5
f. Annual CSPP & CCTR State Contract Self Review Report – Pamela Pritchard, Assistant
Director of Child Education & Development Services – Action Item
Pam Pritchard stated that the Self Assessment is brought to the Board every year and this is
another report that we have to do as well. CSPP is for the Full Day Head Start and CCTR are
for full day infants. She stated that they did very well on their self assessment. Pam gave the
Board a brief overview of the self assessment report.
Motion was made and seconded to approve the Annual CSPP & CCTR State Contract Self
Review Report. Carried by unanimous vote. (Plane/Martinez)
g. 2-1-1 Accreditation Update – Romala Ramkissoon, Director of Family, Youth & Community
Services – Info Item
Romala Ramkissoon stated that 2-1-1 is going through the accreditation process and if the
Board recalls over the past couple of months information has been presented to the Board
about this process. She stated that each Board Member has been given an envelope with a
cover letter, survey, stamped envelope, and the 2-1-1 newsletter. She is asking that each
Board Member complete the survey by June 14 th , 2013 and send it in using the pre-addressed
stamped envelope. She stated that it is required that we have a minimum of 50% of the Board
respond.
Jim Camp wanted to know if Romala will be following up with the Board to ensure that they
respond and she stated that she would.
Motion was made and seconded to receive the 2-1-1 Accreditation Update.
unanimous vote. (Bynum/Corrigan)
Carried by
h. 2013 Humanitarian Awards Update – Mark Corum, Outreach & Resource Development
Manager – Info Item
Mark Corum stated that the 2013 Humanitarian Banquet was on May 2 nd , 2013 at the Petroleum
Club of Bakersfield. He stated that this year’s banquet committee was small but a great group.
Amanda Norman, Assistant to the Executive Director, was able to negotiate a great price per
person for the venue. Martin Ramirez, Outreach Specialist, did an excellent job on the videos.
He stated that he did the programs, videos and invites. Angie Velarde, Program Manager for
the Shafter Youth Center, helped with the table decorations and on the day of the event, as well
as Maura Sandoval, HR Technician, helped with the venue set up the day of the event.
The award recipients were Harvey L. Hall who received the Humanitarian of the Year, United
Way of Kern County received the Community Partner of the Year, and Bonnie Coats and Fredy
Jimenez both received the Volunteers of the Year.
Our Keynote speaker this year was Brent McClanahan. He is the 2012 NFL Teacher of the
Year Recipient and is a Business Teacher at his Alma Mater, South High School where he
inspires students.
50

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 6
Success stories this year included a young lady from the Friendship House and she shared her
story about not wanting to engage and be a participant at the Friendship House but the staff did
not give up on her and her whole outlook has changed. Also, current Board Member Meliza
Cortes, shared a great story and it was touching that she brought flowers to her Home base
Teacher and staff.
This year’s MC was Todd Karli and he has a spot in his heart for CAPK and is fond of what
CAPK does for the community.
Mark stated that as of today, we have a net profit of $44,407. 85.
Motion was made and seconded to receive the 2013 Humanitarian Awards Update. Carried by
unanimous vote. (Perez/Corrigan)
6. Policy Council Report – Meliza Cortes, Policy Council Representative (Verbal Report)
Meliza Cortes stated that the Policy Council met on May 16 th , 2013 and quorum was met. The
council approved the Oasis Parent Activity Fund, the Reinstatement to Policy Council
Representatives and the CEDS 2013 Community Assessment. The next Policy Council meeting
will be on June 20, 2013 at 5:30pm.
Motion was made and seconded to receive the Policy Council Report. Carried by unanimous vote.
(Martinez/Plane)
7. Friendship House Advisory Board Report – Romala Ramkissoon, Director of Family, Youth and
Community Services (Verbal Report)
Romala Ramkissoon stated that Board Member John Ritchie will give the report. John stated that
he has met with Fuchsia Ward, Friendship House Advisory President; Lois Hannible, Program
Manager for the Friendship House; and Romala to discuss the Friendship House’s history and
where they would like to see the Friendship House in the future. He stated that the Advisory Board
has drafted an MOU with the Board of Directors and the direction of the Advisory Board will slightly
change. The Advisory Board will transition to be more of a fundraising body or Foundation and
John stated that the Advisory Board thinks this a very new good direction that they are taking. The
Friendship House has a mixer planned for September 26 th , 2013 and this serves a dual purpose as
a fundraising event and also to engage and find out what the needs are from the community.
Jeremy Tobias stated that when CAPK took over the Friendship House, there were some various
business structures involved including non-profit and foundation entities. Jeremy indicated that he
and Christine Anami will do some research for John on this subject matter.
Motion was made and seconded to receive the Friendship House Advisory Board Report. Carried
by unanimous vote. (Perez/Ela)
8. Executive Director Report – Jeremy Tobias, Executive Director
a. Sequestration Budget Reduction Action Plan
51

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 7
Jeremy Tobias stated that as we have discussed at previous Board Meetings, CAPK can expect
approximately a 5.16% federal funding reduction across the agency within the current year. This
means that approximately $1.9 million must be cut from our Federal expenditures.
As previously approved by the Board, Head Start & Early Head Start have reduced their days of
operation moving forward from 168 to 160 days. Within the current year, due to pre-arranged
calendars, staff in-service days, etc, the days of operation will be 158 days. Then beginning with the
new school year we will level off at 160 classroom days. This resulted in reduced work days for
part year staff in Head Start and the Central Kitchen. Estimated current year savings for the
reduced days of service is $610,000.00
He stated that we have also eliminated 43 positions which were a mix of vacant and filled positions.
25 of those positions were currently vacant; however, we did have to eliminate 18 positions that
were filled. As required in our union agreement and the agency employee policy manual, the
employees were given a 30-day notice of lay-off. However, utilizing more sound business practices,
we separated services from each employee immediately and paid them the 30-days in advance.
Also, the VITA Program will go back to part-year staffing instead of full year. With these actions
being taken we estimate a savings of $1,175,000.00.
We also will pursue a consolidation of office facility space, which will save the agency an estimated
$90,000 and other various reductions to supplies, etc will save the agency about $50,000.
Jim Wheeler stated that he knows with the VITA Program going from December to May, will CAPK
be able to retain that person for the program. Jeremy stated that he is hopeful that the employee
will stay with the program; he has not heard anything from the employee about concerns or not
returning.
Charlie Rodriguez wanted to know how many employees we have on staff and Jeremy stated about
725.
Jeremy stated that he appreciates everyone coming to the special meeting time at noon. He stated
that he did get a good response from the Board. Board Chairman Jim Camp noted that the Board
participation is very good today for this meeting, one of the highest attended Board meetings he can
remember and he wanted to know if it would be better to move the Board of Directors meeting to
12:00pm. Jeremy stated that that was at the discretion of the Board, as they have the right to set
their regular meeting dates and time. Jim inquired if the Board was open to approve a change in the
Board of Directors meeting time to 12:00 noon
Motion was made and seconded to approve a change to the Board of Directors regular meeting
time, moving it from 5:30pm to 12:00pm. The meeting dates would remain the same. Carried by
unanimous vote. (Ritchie/Martinez)
Jeremy stated that tomorrow is Tomeka Powell’s last day at CAPK. He stated that we hate to see
her go and she has been a fabulous employee.
He also noted that homemade Biscotti has been handed out to the Board members. It was
produced at our Central Kitchen and these are being made for the upcoming Kern County Nut
Festival. The event will be on June 15, 2013 at the Kern County Museum.
52

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 8
9. Consent Calendar: (Information concerning the Consent Items listed below has been forwarded to
each Board Member for study prior to this meeting. Unless a Board Member, or member of the
public, has a question concerning a particular item and asks that it may be withdrawn from the
Consent Calendar, the items are approved at one time by the full Board of Directors. If there is any
Board member, or member of the public, wishing to remove any item from consent, please indicate
at this time.)
a. Application Status Report
b. CEDS Enrollment Report
c. CEDS Disabilities Report
d. Marketing and Public Relations Report
e. Funding Request to Kern County Department of Human Services for the Friendship House and
Shafter Youth Center
f. Funding Request to the State of California, Department of Public Health for the WIC Program
g. 2014 – 2015 Community Action Plan (CAP) – Information Item to Advise of Work Plan
Development
h. Head Start and Early Head Start Budget to Actual
i. Discretionary Fund Update
j. Board of Directors Meeting Minutes of April 24, 2013
k. Program Review and Evaluation Meeting Minutes of May 15, 2013
l. Budget and Finance Committee Meeting Minutes of May 21, 2013
m. Various correspondence and communications to be received and filed
n. Central Kitchen Report
o. Support Letters as requested by Assemblymember Rudy Salas
p. Voice of Safety
q. HR News
r. Financial Statements (Section 3 of binder).
Motion was made and seconded to approve the Consent Calendar. Carried by unanimous vote.
(Plane/Ela)
53

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS MEETING MINUTES
MAY 29, 2013
PAGE 9
10. Closed Session
a. Conference with Real Property Negotiator: Property located at 1400 - 18 th Street, Bakersfield,
CA – Jeremy Tobias, Executive Director; (Government Code Section 54956.8)
Jeremy Tobias stated that the Closed Session is not needed at this time, and he recommends
that the Board cancel the closed session.
b. Closed Session Report – no report, the closed session was canceled.
11. Committee Member Comments
Leticia Perez stated that she is happy to be here and it is a privilege to serve on the Board of
Directors for Community Action Partnership of Kern
Zulema Ela stated that the Biscotti were very delicious.
Charlie Rodriguez stated that having a large number of staff present at the Board Meetings is a
good thing.
12. Next Scheduled Meeting
Board of Directors Meeting
Wednesday, June 26, 2013
12:00 p.m.
300 19 th Street
Bakersfield, CA 93301
13. Meeting was adjourned at 1:48pm.
54

COMMUNITY ACTION PARTNERSHIP OF KERN
BOARD OF DIRECTORS
EXECUTIVE COMMITTEE MEETING
June 10, 2013
300 – 19th Street
12:00 P.M.
1. James Camp, Board Chair, called the meeting to order at 12:01pm at the Community Action
Partnership of Kern Administrative Building, 300 19 th Street, Bakersfield, CA.
2. Roll Call was taken with a quorum present:
Present
James Camp
Garth Corrigan
Fred Plane
John Ritchie
Jim Wheeler
Absent
Charlie Rodriguez
Also present: Jeremy Tobias, Executive Director; Yolanda Gonzales, Director of Child
Education and Development; Ralph Martinez, Director of Planning, Research and
Development; other CAPK staff.
3. Approval of Agenda
Jeremy Tobias stated that the agenda has been amended to add 5 (b) and (c) to the
agenda, based on the finding that the items were brought to our attention after the agenda
was posted and the items require action prior to the next scheduled meeting.
Motion was made and seconded to approve the Executive Committee amended agenda of
June 10, 2013. Carried by unanimous vote. (Plane/Corrigan)
4. Public Forum: (The public wishing to address the committee may do so. Committee
members may respond briefly to statements made or questions posed. However, the
committee will take no action other than referring the item to Staff for study and analysis.
Speakers are limited to three minutes. If more than one person wishes to address the same
topic, the total group time for the topic will be 10 minutes. Please state your name before
making your presentation.)
No one addressed the Committee.
5. New Business
a. Termination of lease at 300 19 th Street, Bakersfield, CA and approval of office site
consolidation plan at 5005 Business Park North, Bakersfield, CA - Jeremy Tobias,
Executive Director – Action Item
Jeremy Tobias stated that this topic has been discussed for a couple of years in regards
to the consolidation of 19 th Street and Business Park North administrative office
locations. He stated that last year, the agency submitted a request to Region IX to
consolidate; however, Region IX did not feel that it was a good move at that time.
However, since the sequestration was enacted Region IX has asked us to make any
cost cutting changes necessary to meet the 5.27% reduction mandate and we feel that
this is a good opportunity to consolidate the sites and save a significant amount of costs
without jeopardizing program quality and client needs. Both current administration
offices can be accommodated at BPN, following basically the same plan from last year.
55

Jeremy stated that Home Base operations will be moved across the street, where VITA
is currently located and 19 th street will move into BPN. With both Administration Offices
being consolidated, this will save the overall agency budget approximately $100,000 a
year. We will give the required 90-day notice for 19 th street to the Landlord and then we
will start moving over. There is not much construction that needs to be done at BPN and
it should be a relatively easy move. We do not need to get an approval for any
construction from Region IX as it is very minor maintenance type work, not major
construction. This is a great way to save some money without having to affect program
quality.
Jeremy stated that there is also a secondary action, that could be considered, and what
we might do is contact the landlord about leasing under new terms, 19 th Street for other
programs. He stated that VITA, Energy and MCAP could be consolidated into this
building and save the agency an additional $95,000 a year. We would ask the landlord
to finance some reconstruction in the building then we could help pay that loan back by
increasing the lease rates slightly.
Jim Camp wanted to know if doing construction at BPN will need a special permit to do
so and Jeremy stated that he does not think so because the building is fairly new but he
will have Emilio Wagner check into all of that before construction is started.
John Ritchie wanted to know if the 3 programs are moved into 19 th street, will the
currently layout of the building work or would it need to be re-worked. Jeremy stated
that the current layout will work for the most part, but the restrooms will need to be
updated to meet ADA requirements. If the landlord does not want to update the
bathrooms, then we can decide to just move the programs into the building without
updating the restrooms or we can do some improvements ourselves over time. But this
option is undesirable due to the very poor condition of the restrooms.
Motion was made and seconded to approve the Termination of lease at 300 19 th Street,
Bakersfield, CA and approval of office site consolidation plan at 5005 Business Park
North, Bakersfield, CA. Carried by unanimous vote. (Plane/Ritchie)
b. Approval to submit an Application to the State of California for Redistribution funds and
Contract Transfer of $2,604,424 in funding for General Centerbased Contract (CCTR),
California State Preschool Program (CSPP), and California Migrant program (CMIG),
with effective contract date of July 1, 2013 – Yolanda Gonzales, Director of Child
Education & Development – Action Item
Jeremy Tobias stated that on Thursday we received an email from the State of California
notifying the agency of an available contract for relinquished funds in Kern County. The
State wants to re-assign the contract and if we respond and are selected, we would be
assuming the contract. It is a contract for 4 sites: in Arvin, Delano, and two in
Bakersfield. It includes three separate funding streams of CCTR, CSPP, and CMIG. We
currently have contracts for the CCTR and CSPP programs within our CEDS division.
Jim Camp wanted to know if we would move into the facilities that exist under the
contract and Yolanda Gonzales stated that we do have the option to move into the sites.
She stated that the State is giving us and other agencies an opportunity to apply for
these funds. If we took the contract over then we would take the staff as well. Jim
wanted to know if they had any information on the leases on the facilities that we would
take over and Yolanda stated that she does not have any information on the facilities but
she did plan to drive around and look at the sites. Jim Wheeler wanted to know how
long the contract was for and Yolanda stated that this is a year-to-year contract.
Jeremy stated that the email that was sent out did not include any information on the
leases nor were any budget details included. Jim wanted to know if Christine Anami has
56

had the opportunity to review the budgets to ensure that we are able to afford to assume
the contracts. Jeremy stated that Chris is still reviewing the budgets. He stated that
Chris ran some conservative estimate numbers but we need more detailed information.
Her initial review indicated we can financially handle the contracts. Jim Wheeler wanted
to know what the deadline is for the application and Jeremy stated that there is not a
specific deadline but that the State asks that we return our response as soon as possible
because they will need someone to assume the contract by July 1 st , 2013.
Jeremy stated that he is requesting approval from the Committee to continue to proceed
with the contract once we know more budget and lease information. The committee just
asks that the agency makes sure that everything is in its place before we assume the
contract.
Motion was made and seconded to approve the Approval to submit an Application to the
State of California for Redistribution funds and Contract Transfer of $2,604,424 in
funding for General Centerbased Contract (CCTR), California State Preschool Program
(CSPP), and California Migrant program (CMIG), with effective contract date of July 1,
2013. Carried by unanimous vote. (Wheeler/Plane)
c. Appointment of Human Resource Director – Jeremy Tobias, Executive Director – Info
Item
Jeremy Tobias stated that he has appointed a Human Resources Director and he
wanted to inform the committee of his decision. This person currently works at Clinica
Sierra Vista and her name is Michele Nowell and he feels that she is a good match for
the agency. He is asking to place Michele within the same salary range as the previous
HR Director, with an assigned pay rate at Step “D” of $43.83 an hour. He stated that
Mike Lackman has updated the job description as presented and she will start in 2
weeks on June 24, 2013. The Board accepted and acknowledged the appointment of
Ms. Nowell as HR Director.
6. Committee Member Comments
7. Closed Session
No items to discuss.
8. Next Scheduled Meeting
Executive Committee Meeting
Wednesday, July 17, 2013
12:00 p.m.
300 – 19th Street
Bakersfield, California 93301
9. The meeting was adjourned at 12:35pm.
57

COMMUNITY ACTION PARTNERSHIP of KERN
MINUTES
PROGRAM REVIEW & EVALUATION COMMITTEE MEETING
June 12, 2013
300 19 th Street, Bakersfield, CA
12:00pm
The Program Review & Evaluation Committee Meeting, which was to be held on June 12, 2013,
was cancelled due to lack of quorum.
Next Scheduled Meeting
Program Review & Evaluation
Wednesday, August 14, 2013
12:00pm
300 – 19 th Street
Bakersfield, California 93301
58

COMMUNITY ACTION PARTNERSHIP of KERN
BOARD OF DIRECTORS
BUDGET & FINANCE COMMITTEE MEETING
June 18, 2013
300 – 19 th Street, Bakersfield, CA
12:00 p.m.
1. Warren Peterson called the meeting to order at 12:07pm at the Community Action
Partnership of Kern Administration Office, 300 19 th Street, Bakersfield, CA.
2. Roll call was taken with a quorum present:
Present
Curtis Floyd
Yolanda Ochoa
Warren Peterson
Absent
Garth Corrigan
Don Bynum
Also present: Jeremy Tobias, Executive Director; Romala Ramkissoon, Director of Family,
Youth & Community Services; Carmen Segovia, Director of Health & Nutrition; Christine
Anami, Director of Finance; Yolanda Gonzales, Director of Child Education & Developmen;
other CAPK staff.
3. Approval of Agenda
Motion was made and seconded to approve the Budget & Finance meeting agenda of June
18, 2013. Carried by unanimous vote. (Floyd/Ochoa)
4. Public Forum: (The public wishing to address the committee may do so. Committee
members may respond briefly to statements made or questions posed. However, the
committee will take no action other than referring the item to staff for study and analysis.
Speakers are limited to 3 minutes. If more than one person wishes to address the same
topic, the total group time for the topic will be 10 minutes. Please state your name before
making your presentation.)
No one addressed the Committee.
5. Unfinished Business
No items were discussed.
6. New Business
a. Funding Request to Dollar General Literacy Foundation for the Friendship House
Community Center – Romala Ramkissoon, Director of Family, Youth and Community
Services – Action Item
Romala Ramkissoon stated that this funding request is for $2,545 from the Dollar
General Literacy Foundation for 3 Listening Centers. The listening centers will be used
in the after-school program to help 54 low-income children, ages 6-14, who are reading
below their grade level. With the listening centers, the children will be able to listen to
the book and follow along. She stated that at the end of program, they are hoping that
80% of the participants will be able to read above their grade level.
Warren Peterson asked if this is new application and Romala stated that it is.
59

Community Action Partnership of Kern
Budget & Finance Committee Meeting Minutes
June 18, 2013
Page 2
Curtis Floyd wanted to know how much time and effort is put into applying for grants for
small amounts on the funding requests. Romala stated that they have not done a cost
analysis on the time it takes. Jeremy Tobias stated that our staff analysts understand
that if an application takes up too much time, then they will need to re-evaluate the grant.
They typically weigh the cost benefit of each grant. We many times do not submit on
smaller grants, or grants that offer little or no administrative costs. Jeremy stated that
occasionally we may go after a smaller grant that is not a huge benefit, but rather use it
to establish a relationship with a specific company. So in other words we are looking at
the long term benefit sometimes. .
Motion was made and seconded to approve the Funding Request to Dollar General
Literacy Foundation for the Friendship House Community Center. Carried by unanimous
vote. (Floyd/Ochoa)
b. Funding Request to the Kern Health Systems (KHS) for the Food Bank – Carmen
Segovia, Director of Health & Nutrition Services – Action Item
Carmen Segovia stated that this is a new application to Kern Health Systems (KHS) for
$78,000 in order to hire a Health Educator. The main focus for the positions is for the
person to educate the public on how to prepare certain food and to encourage clients to
eat a variety of fruits and vegetables. She stated that we will also us some of the funds
to purchase plastic bags and imprint with the KHS and CAPK logos and used to
distribute food to the Food Bank clients throughout Kern County. Carmen stated that
plastic bags are currently being donated but that supply is being diminished.
Curtis Floyd wanted to know who the bags are being donated by and Carmen stated that
WINCO has been donating.
Motion was made and seconded to approve the Funding Request to the Kern Health
Systems (KHS) for the Food Bank. Carried by unanimous vote. (Floyd/Ochoa)
c. Funding Request to Kaiser Permanente for the Food Bank – Carmen Segovia, Director
of Health & Nutrition Services – Action Item
Carmen Segovia stated that this funding request is for $60,000 from Kaiser Permanente
and that this is a reapplication. These funds will be used to hire a Food Sourcer which
will be a new position at the Food Bank. She stated that this position is responsible for
establishing sustainable relationships with local farmers, grocery stores and other
entities that donate food to the Food Bank. The plastic bags are also included in this
grant as well.
Yolanda Ochoa stated that she thought that the Food Bank already had an Outreach
person who does type of work, and Carmen stated that this new position will be doing
different work and must be knowledgeable about getting foods donated into the Food
Bank, rather than looking for grants or other sources.
Motion was made and seconded to approve the Funding Request to Kaiser Permanente
for the Food Bank. Carried by unanimous vote. (Floyd/Ochoa)
60

Community Action Partnership of Kern
Budget & Finance Committee Meeting Minutes
June 18, 2013
Page 3
d. Funding Request to Batters up USA for the Friendship House Community Center and
Shafter Youth Center – Romala Ramkissoon, Director of Family, Youth and Community
Services – Action Item
Romala Ramkissoon stated that CAPK is requested baseball equipment from Batters up
USA to be used at the Friendship House Community Center and the Shafter Youth
Center. She stated that this program will help introduce baseball to the children who
would not be able to play otherwise. This is not a funding grant but rather an equipment
grant.
Motion was made and seconded to approve the Funding Request Batters up USA for the
Friendship House Community Center and Shafter Youth Center. Carried by unanimous
vote. (Ochoa/Floyd)
e. Application Status Report - Ralph Martinez, Director of Planning, Research and
Development – Info Item
Patricia Mallard, Administrative Analyst, presented the report on behalf of Ralph
Martinez. She stated that CAPK was awarded a grant from the Bakersfield Californian
Foundation for $10,000 for the Friendship House Community Center Quad Project.
Under pending approval, we are waiting to hear back from the USDA/CA State
Department of Public Health for $32,000, Dollar General Literacy Foundation for $2, 545,
and Kern Health Systems for $78,000. She stated that General Mills Foundation had to
decline our request.
Warren Peterson wanted to know if we had ever applied for a grant from General Mills
before and if so was the grant ever awarded. Christine Anami stated that stated that
they have not received a grant from them before.
f. Head Start and Early Head Start Budget to Actual for the Period Ending May 31, 2013 –
Donna Holland, Fiscal Manager – Info Item
Donna Holland stated that this report is for the months of March, April and May. She
stated that travel for Head Start and Early Head Start is on track for travel planned
during the fiscal year. Expenditures in the categories of supplies, contractual, and other
will pick up beginning with pre-service training planned for August. The non-federal
share, overall, is at 24.7% of the budget. For agency-wide credit cards, the total charges
for this period are $19,910.00, which comprised of the account balances of the following:
Chevron/Texaco (38%), Save Mart (35%), Lowe’s (16%), Home Depot (6%) and Bank of
America Business Card (5%).
Donna stated that In-kind is at 20.8% of the budget and the five highest centers being
Cleo Foran, Martha J. Morgan, Delano, Roosevelt, and Willow. The five lowest were
Primeros Pasos, Seibert, Mojave, Pioneer and Tehachapi. She stated that they did not
include the Oasis Center in the low because of the break in service due to the temporary
closure due to the fire.
7. Finance Director Report
a. Discretionary Fund Update – Info Item
61

Community Action Partnership of Kern
Budget & Finance Committee Meeting Minutes
June 18, 2013
Page 4
Christine Anami stated that this is for the month of May and we saw a slight decline and
there was a net decrease of $6,000. She stated that at this time not all donations have
been received from the Humanitarian Awards Banquet. Chris stated that the agency did
have to borrow $1 million for one day and the interest expense for borrowing was
$111.11. However, there were no other significant activities.
b. Financial Statements, May 2013 – Action Item
Christine Anami stated that there were no additions or deletions as far as any grants.
She stated that on page, D-1, this financial statement for Early Head Start and Head
Start reflects the final outcome for 2013 and this will be shared with the Regional Office
by July 30, 2013. We are also required to present this Financial Statement to the
Committee and the Board. Chris also stated that a request to carryover some of the
funds has been submitted and we are awaiting a response.
Jeremy Tobias stated that there has been a change over at Region IX Fiscal Department
and we do have approval to carryover some of the money but we are waiting to hear
about carrying over the higher amount.
Warren Peterson wanted to know what happens to any remainder of the money that is
not used and where does it go. Jeremy has heard there are two possibilities: it goes
back into the Federal Treasury; or into a pooled fund for other Head Start agencies to
use.
Warren asked if we can spend those funds without asking for a request and Jeremy
stated that it depends on the dollar amount and how it is stated in the budget for use. We
must have prior approval for our budget each year.
Chris stated that on page, C-1, the cash summary shows that at the end of May, we had
to borrow $1 million and with doing so, we were able to have a positive cash balance of
$38,584.44. She also reminded the Committee that as the agency enters into the slow
period of the year, we were left short at the end of the month.
Motion was made and seconded to approve the Financial Statements for May 2013.
Carried by unanimous vote. (Floyd/Ochoa)
8. Committee Member Comments
Yolanda Ochoa stated that everyone was doing a good job.
9. Next Scheduled Meeting
Budget & Finance Committee Meeting
Tuesday, August 20, 2013
12:00 p.m.
300 – 19 th Street
Bakersfield, California 93301
10. The meeting was adjourned at 12:35pm.
62

Priority Project Location Justification
1
2
Replace HVAC Stine EHS The existing heating ventilation and air conditioning units are roughly 13
years old and are not providing adequate cooling during the summer
months where outdoor temperatures exceed 100 degrees Fahrenheit. The
heating of the classroom has also become a concern since outdoor
temperatures are within the mid 50's and the units are having a difficult
time in providing the required minimum heat of 68 degrees Fahrenheit.
Title 22 101239 FIXTURES, FURNITURE, EQUIPMENT AND SUPPLIES
(a) A comfortable temperature for children shall be maintained at all
times.
(1) The licensee shall maintain the temperature in rooms that children
occupy between a minimum of 68 degrees F (20 degrees C) and a
maximum of 85 degrees F (30 degrees C).
(A) In areas of extreme heat, the maximum shall be 20 degrees F (11.1
degrees C) less than the outside temperature.
HVAC
Replacement
EHS Health & Safety Projects
6/5/2013
Shafter EHS The existing heating ventilation and air conditioning units are roughly 13
years old and are not providing adequate cooling during the summer
months where outdoor temperatures exceed 100 degrees Fahrenheit. The
heating of the classroom has also become a concern since outdoor
temperatures are within the mid 50's and the units are having a difficult
time in providing the required minimum heat of 68 degrees Fahrenheit.
Title 22 101239 FIXTURES, FURNITURE, EQUIPMENT AND SUPPLIES
(a) A comfortable temperature for children shall be maintained at all
times.
(1) The licensee shall maintain the temperature in rooms that children
occupy between a minimum of 68 degrees F (20 degrees C) and a
maximum of 85 degrees F (30 degrees C).
(A) In areas of extreme heat, the maximum shall be 20 degrees F (11.1
degrees C) less than the outside temperature.
EHS
Estimated
cost
26,000
7,500
72

Modify Play
Structure
3
Replace Fall
Material
4
5
6
7
8
11
9
10
Replace play
Structure
Pete Parra
San Diego EHS
San Diego EHS
Play structure is not age appropriate for children under 2 years old. ASTM
and CSPC requires that all platforms which contain climbing apparatuses
or slides to be no higher than 2'. The existing containes platforms with L-
slide and rock climber at 3' whaich shall be removed and replaced with
solid activity panels. The fall material to be patched.
The existing 2'x2' rubber tile fall material has shrunk due to direct sun
expossure and separated causing trip hazards. The tiles must be removed
and replaced with a unitary fall material which will prevent contraction.
The existing play structure has met it's useful life and has become
incompliant with ASTM Standards and CSPC Guidelines. The structure
must be removed and replaced with an age appropriate structure meeting
current standards.
Replace Shade San Diego EHS The existing shade structure is a hazard to children and staff of the site as
it was created without proper engineering. The shade structure should be
removed and replaced with an engineered structure.
Turf Stine EHS Artificial turf was installed at the site in the infant toddler play area. Due
to the high heat of Bakersfield the artificial turf get hot to the touch. The
children playing on this surface are sensitive to the heat and cannot play
for long.
Mow Curb East
Fence Line
Sterling EHS
The fence along the east property line was constructed at the top of slope
a redwood header was installed to prevent children from slipping through
the gap between the turf and the fence. The redwood header has
deteriorated and is a hazard. A permanent solution is required which is to
replace with a concrete curb.
Repair Siding Sterling EHS Due to the wear of painted surfaces the siding has been exposed to direct
environmental elements which have caused dry rot and separation of the
panels. Siding must be replaced and painted.
Paint Exterior Sterling EHS The exterior of three modular buildings is in need of a repaint due to
useful life of the paint system. The substrate has been exposed and
currently being damaged by the elements. A two coat paint system is
required to fix this issue.
6' Fencing West Sterling EHS
of Playground
Along Parking Lot
To provide added security to staff and children served at the Sterling
center the 4' high chain link fence should be replaced with a 6' high chain
link fence to provide add security as the modular is separated from the
rest of the main campus.
5,000
$23,000
$14,000
19,000
10,000
20,000
7,000
8,000
7,500
73

12
13
14
Flooring Pete Parra The existing flooring has met its life expectancy, due to excessive wear and
the inability to clean with
commercial equipment.
Title 22 Section 101238 Buildings and Grounds
(a) The child care center shall be clean, safe, sanitary and in good repair at
all times to ensure the safety and
well being of children, employees and visitors.
21,000
Paint Interior Pete Parra The interior of the building is in need of a repaint due to useful life of the
paint system. In some areas the substrate has been exposed and as well
has become uncleanable. A two coat paint system is required to fix this
issue.
7,000
Paint Exterior Stine EHS The exterior of the modular building is in need of a repaint due to useful
7,000
life of the paint system. The substrate has been exposed and currently
being damaged by the elements. A two coat paint system is required to fix
this issue.
Total 182,000
74

COMMUNITY ACTION PARTNERSHIP OF KERN
POLICY COUNCIL MEETING MINUTES
December 20 th , 2012
5:30 pm
5005 Business Park North
Conference Room 130
1. Call to order – Chairperson. Marisa Hernandez, Called meeting to order at 5:30 p.m.
a. Moment of Silence, Pledge of Allegiance-Chairperson
b. Reading the promise of Community Action
“Community Action changes people’s lives, embodies the spirit of hope, improves communities,
and makes America a better place to live. We care about the entire community, and we are
dedicated to helping people help themselves and each other.”
2. Roll Call/Set Quorum- Victoria Escalera, Secretary. Quorum was established.
PC Members Present: Alexeus Love, Yolanda Gonzales, Melissa baca, Joleen Staker, Adriana
Ortiz, Amber Amezcua, Victoria Hernández, Faith Rodrigues, Isabel Servin, Victoria Escalera,
Judith Mota, Flor Villa, Meliza Cortes, Santa Roman, Sandra García, Michelle Crawford,
Autumn Marler.
3. Approval of Agenda - Chairperson
a. (**ACTION) Request for approval of PC Agenda dated December 20 th , 2012.
The chairperson called for a motion to approve the December 20 th , 2012 agenda, motion made by
Michelle Crawford; Seconded by Victoria Hernandez; motion carried unanimously.
4. Approval of Minutes - Chairperson
a. (**ACTION) Request for approval of PC meeting minutes dated December 20 th , 2012
The Chairperson called for a motion to approve the November 9 th , 2012 Policy Council minutes.
Motion made by Autumn Marler; Seconded by Isabel Servin; motion carried unanimously.
5. Introduction of Guests – Chairperson
a. Introduction of guests, the following guests were introduced and in attendance: William
Rodrigues, Parent at California City HS, David Leon, parent at Lamont HS, Kimberly Rivera,
guest, Iris Lopez, Home Base educator, Christine Fonseca, P&FE program assistant, Armondo
Cor-Dova, P&FE Specialist, Region 3, Karey Cones, Staffing Specialist, Nellie Birrueta, Pete
Parra FSW, Yolanda Gonzales, CEDS Director. John Griffin, Fiscal Officer, Mary Lopez, Region
4 Manager, Pam Berry, Region 1 Manager, Jerry Meade, PDM, Ricardo De Alba, P&FE
Specialist, Region 1, Diana Morrison, Central Kitchen.
6. Public Forum-
(The public wishing to address the full Policy Council may do so at this time. Policy Council members
may respond briefly to statements made or questions posed. However, the PC will take no action
other than referring the item(s) to staff for study and analysis. Speakers are limited to five minutes
each. If more than one person wishes to address the same topic, total group time for the topic will be
10 minutes. Please state your name before making your presentation. Thank you.)
a. None.
7. Standing Committee Reports- Chairperson (3 min each)
a. Personnel Committee: Did not meet.
b. Planning Committee: Did not meet.
c. Finance Committee: Did not meet.
d. Bylaws Committee: Did not meet.
Minutes recorded by Christine Fonseca
76

COMMUNITY ACTION PARTNERSHIP OF KERN
POLICY COUNCIL MEETING MINUTES
December 20 th , 2012
5:30 pm
5005 Business Park North
Conference Room 130
8. Presentations –
a. Michelle Crawford-NHSA presentation; Attended lots of workshops at the NHSA meeting. Some
aimed at teachers, others to staff specialists, others to parents. First workshop she attended at
conference was regarding autism. She provided contact info for further training, development and
understanding of autism that was obtained during conference. Other workshops she attended
helped her learn how to reinvent one self, and become a better individual. Also learned about
subsidizing children’s negative behaviors. How they learn, how they play.
b. Diana Morrison-Central Kitchen; Describes process of child care food program and how the
reimbursements work. The importance of children attendance impacts the costs of the agency.
Currently located at the old Olive Garden in the East Hills mall, parents and staff are welcome to
visit to see the process of meal production, example when making chili beans; approximately 45
pounds of it are made. Cost of child absences in relation to meals are as follows; 1 full day student
absence cost=$5.19, 1 am child absence=$4.41, 1 pm child absence=$3.64 loss. It adds up. Please
encourage parents to come to nutrition advisory committee on January 17 th , 2013 at BPN 130.
9. Executive Session - Chairperson
a. (** ACTION) Request for approval of termination of employee:
The Chairperson called for a motion to move into Executive Session at 6:20 p.m. Motion
made by Isabel Servin; seconded by Sandra Garcia; Motion carried unanimously. The
Chairperson asked all staff and Guest to leave the room. Policy Council reconvened at 6:35
pm.
10. New Business – Chairperson
a. (** ACTION) Human Resources Report December 20 th , 2012- Karey Cones, Staffing
Specialist. Karey Cones passed out the Human Resource report to Policy council members.
Ms. Cones explained the report she passed out includes the pre-interview positions and
the temporary and acting positions. The Chairperson called for a motion to approve the
HR Report. Motion made by Michelle Crawford; Seconded by Isabel Servin; Motion
carried unanimously.
b. (** ACTION) Carryover of unobligated balance of up to $250,000 to subsequent funding
periods. John Griffin, Fiscal Officer, explained that money to carryover is for use of
purchasing of more updated A/C system at Oasis and other repairs that are needed
throughout the hs/ehs centers, most repairs and upgrades would be completed during
summer break 2013. The Chairperson called for a motion to approve the budget revision
and carryover and of up to $250,000 to subsequent funding periods. Motion made by
Yolanda Gonzales; Seconded by Michelle Crawford; Motion carried unanimously.
c. (** ACTION)Approval of 2013-2014 Recruitment and Selection Plan-Jerry Meade, PDM
explains how recruitment plans is established and it best serves the needs of the
community. The Chairperson called for a motion to approve the 2013-2014 Recruitment
and Selection plan. Motion made by Yolanda Gonzales; Seconded by Sandra Garcia;
Motion carried unanimously.
d. (** ACTION) Election of 2012-2013 Personnel Committee members- Judith Mota, Melissa
Baca, Yolanda Gonzales, Michelle Crawford, Isabel Servin, Flor Villa. The Chairperson
called for a motion to approve the personnel committee members. Motion made by
Michelle Crawford; Seconded by Isabel Servin; Motion carried unanimously.
e. (**ACTION) Election of 2012-2013 Planning Committee- Alexeus Love, Sandra Garcia,
Joleen Staker, Amber Amezcua. The Chairperson called for a motion to approve the
Minutes recorded by Christine Fonseca
77

COMMUNITY ACTION PARTNERSHIP OF KERN
POLICY COUNCIL MEETING MINUTES
December 20 th , 2012
5:30 pm
5005 Business Park North
Conference Room 130
planning committee members. Motion made by Adriana Ortiz; Seconded by Michelle
Crawford; Motion carried unanimously.
f. (**ACTION) Election of 2012-2013 Finance Committee-Victoria Hernandez, Autumn
Marler, Alexeus Love. The Chairperson called for a motion to approve the finance
committee members. Motion made by Melissa Baca; Seconded by Alexeus Love Motion
carried unanimously.
g. (**ACTION) Election of 2012-2013 Bylaws Committee- Michelle Crawford, Joleen Staker,
Amber Amezcua, Victoria Hernandez. The Chairperson called for a motion to approve the
Bylaws committee members. Motion made by Michelle Crawford; Seconded by Isabel
Servin; Motion carried unanimously.
h. (**ACTION) Election of four PC members to attend CHSA Conference February 3-5 2013.
Alexeus Love (3 votes), Amber Amezcua (3 votes), Judith Mota (2 votes) and Yolanda
Gonzales (2 votes), alternate person after first voting took place, Michelle Crawford (6
votes), The Chairperson called for a motion to approve the four members to attend CHSA
Conference and the one alternate in case one of them should not be able to attend. Motion
made by Amber Amezcua; Seconded by Alexeus Love; Motion carried unanimously.
11. Unfinished Business.
a. None
12. Consent Calendar.
a. Information concerning the Consent item(s) listed below has been forwarded to each Policy
Council member for study for prior to this meeting. Unless a PC member, or member of the
public, has a question concerning a particular item and asks that it may be withdrawn from the
Consent Calendar, the items are approved at one time by the full Policy Council. If there are any
PC members, or members of the public, wishing to remove any item from the Consent Calendar,
please indicate at this time.
13. Communications – Chairperson
a. The Chairperson called for a motion to receive on file A-S communication items on
December 20 th , 2012 agenda, Motion made by Yolanda Gonzales; Seconded by Flor Villa;
Motion carried unanimously.
14. Policy Council Reports/Trainings- Patty Hinojosa, P&FE Manager (10 Minutes)
a. Verbal Report- Patty Hinojosa; review on policies and procedures, chain of command, gave
applause to everyone for doing so well.
15. Policy Council Chairperson Report – Meliza Cortes, PC Chairperson (10 Minutes)
a. Verbal Report- Meliza gave thanks for everyone’s patience with her during today’s meeting.
English is her second language and she is making every effort to better herself. Thanks everyone
for their support and is very grateful for the opportunity.
16. Board of Directors Representative Report- (5 Minutes)
a. No report given at this time.
17. Directors Report (CEDS) - Yolanda Gonzales, CEDS Director
Minutes recorded by Christine Fonseca
78

COMMUNITY ACTION PARTNERSHIP OF KERN
POLICY COUNCIL MEETING MINUTES
December 20 th , 2012
5:30 pm
5005 Business Park North
Conference Room 130
a. Verbal Report- Yolanda Gonzales mentions she is excited about parents going to CHSA
conference. Grants for the upcoming year were completed around Thanksgiving dates; there is a
$22 million federal grant, and an $8 million state grant. She had opportunity to visit many sites
recently and was able to see many activities at the center level.
18. Announcementsa.
Next PC Meeting will be held January 17 th , 2013 at 5:30 pm with light dinner at 5:00pm at 5005
Business Park North, Suite 130
b. Save the date, Family Conference will be held Saturday, February 16 th , 2013. 200 seats to be filled.
First come, first serve basis.
19. Adjournment- Chairperson
The Chairperson called for a motion to end the meeting at 7:20pm. Motion made by Michelle
Crawford.
Minutes recorded by Christine Fonseca
79

California Department of Education
Community Action Partnership of Kern
Child Education & Development Services Division
Application for Kern County Funding
Letter of Intent
Community Action Partnership of Kern - Child Education & Development Services
Division intends to apply for assignment of relinquished funds available for redistribution
through the State of California General Center-based Contract (CCTR), California State
Preschool (CSPP), and California Migrant (CMIG) Programs. The funding requested
consists of CCTR funds in the amount of $487,323 for services to infants and toddler
age children, CSPP funds in the amount of $801,664, and CMIG funds in the amount of
$1,315,437. It is proposed that all requested contract funds be used for full-day services
and that existing site facilities and staff be retained.
Agency Background:
Community Action Partnership of Kern (CAPK) is a nonprofit, 501 (c)(3) Community
Action Agency that has served Kern County, California for over 47 years. The mission of
CAPK is to provide and advocate for resources that will support Kern County residents
to have the skills and resources necessary to improve their quality of life and become
self-sufficient. To that end, CAPK develops and implements programs that meet specific
needs of individuals and families who are disadvantaged, disabled and/or elderly.
CAPK has offices located in 27 cities/communities and offers services at over 100 sites
in 37 cities/communities throughout Kern County. The agency operates a statewide
Migrant Childcare Alternative Payment (MCAP) Program enrolling families through six
Central Valley counties including Kern, Madera, Merced, Tulare, Kings, and Fresno.
CAPK operates eleven programs through six divisions- three service-based and three
administrative. Service divisions include Child Education & Development Services
(CEDS), Health and Nutrition, and Family and Community Services. Administrative
support is provided through the Finance, Human Resources; and Planning, Research
and Development Divisions. Head Start & Early Head Start programs are managed by
the Child Education and Development Servicse (CEDS) Division. Programs include
Head Start, Food Bank, HIV Test/Prevention, Women, Infants, Children, Friendship
House Community Center, 2-1-1 Kern Helpline, Volunteer Income Tax Assistance,
Green Energy, Migrant AP Child Care and Shafter Youth Center.
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Child Education & Development Services Division
CAPK's CEDS Division offers comprehensive child education, development and
preschool services for children six weeks to five years of age. CEDS operates 44
centers and provides 2592 spaces for preschool children (ages 3-5) and infants and
toddlers (ages 0-3) in Head Start & Early Head Start center-base and home-base
program options. CAPK also administers a Parent and Family Engagement program
which provides services to build relationships with families that support family well-being
and strengthen relationships between parents and their children and encourage ongoing
learning and development for both parents and children.
The CEDS Division has qualified and certified staff who provide training and support in
the following:
• Preschool Learning Foundations
• Desired Results Development Profile (DRDP)
• Infant & Toddler Environmental Ratings Scale (ITERS)
• Early Childhood Environmental Rating Scale (ECERS)
• Classroom Assessment Scoring System (CLASS)
• WestEd Program for Infant Toddler Caregivers (PITC)
Additonal Strengths
CAPK was awarded the Unimax Contract in 2004. During this time, CEDS seamlessly
transitioned staff and enrollment slots in less than two weeks. An additional strength of
our agency is that we operate a centralized kitchen offering over 5000 meals and
snacks per day to our child development centers throughout Kern County.
CCTR and CSPP Contracts
CEDS successfully manages CCTR and CSPP contracts. The current CCTR contract
serves 148 infants/toddlers and families in a full-day center-base model. The CSPP
contract serves 236 preschool children and families in a full-day center-base model. Our
California Department of Education/Child Development Division, center base programs
are:
• Delano Child Development Center, 1835 Cecil Ave, Delano, CA
• Franklin Child Development Center, 2400 Truxtun Ave, Bakersfield, CA
• Pete H. Parra Child Development Center, 1825 Feliz Drive, Bakersfield CA
• Primeros Pasos Child Development Center, 1111 Bush Street, Arvin, CA
• San Diego Street Child Development Center, 10300-1/2 San Diego St., Lamont,
CA
• Shafter HS/EHS Child Development Center, 455 E. Euclid St, Shafter, CA
• Sterling Child Development Center, 3000 Sterling, Bakersfield, CA
• Stine Child Development Center, 315 Stine Rd, Bakersfield CA
• Sunrise Villa Child Development Center, 1600 Poplar St., Waco CA
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Our California CDE/CDD State-funded program has allowed us to offer full-day, centerbase
spaces to a meaningful percentage of the low-income population throughout Kern
County. Lack of subsidized full-day child care in Kern County severely limits the ability of
families to move toward economic self-sufficiency, and the absence of these programs
would likely add thousands to the roles of Kern County's unemployed. We have been
able to successfully address this concern with our subsidized child care programs which
are fiscally and educationally sound.
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-+:>.
Application for Contract Transfer for Kern County
Due to CDD on Thursday June 14, 2013, before 5:00 p.m.
ApPLICANT INFORMATION
Contractor's Name
Community Action Partnership of Kern County
Contractor's Address 300 19 th Street Bakersfield, CA 93301
Contractor's Ci ,State, ZI P Code Bakersfield, California 93309
Contractor's Vendor Number
Executive Director's Name
Program Director's Name
Y320
Jerem T. Tobias
Yolanda Gonzales
Pro ram Director's Tele hone Number
Program Director's E-mail Address
ygonzale@capk.org
As an authorized representative of the above agency, I hereby formally submit to the
California Department of Education, Child Development Division this "Letter of Intent",
the agency's response to questions, facility map, and, as appropriate, facility license(s),
facility lease(s) and licensing application(s). I understand that this form and all
requested documents are mandatory for the agency to be considered for the
contract transfer indicated above.
I also certify that my agency meets all requirements to immediately sign a
contract if offered by the California Department of Education.
,_-_"T"----.
Executive Director Signature:
".----.,
~ '\
Date:
j/
n I ~
L..£.-.---
Please send this letter of intent, and the application, to Sandy Patitucci, Child Development Division,
by either FAX, (916) 323-6853, or by email, spatituc@cde.ca.gov If faxing please verify fax was
received by calling (916)323-1355.
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California Department of Education
Child Development Division
Application for Kern County Funding
Each question is will be worth 20 points each.
I 1. Facilities:
A. What is the plan for facilities to serve the children? e.g.,
CAPK /CEDS is applying for all Kern County relinquished grant funds available for
redistribution in the amount of $2,604,424": 1) the general Center-based Contract
(CCTR) funds amount is $487,323 for services to infants and toddler age children; 2)
the California State Preschool Program (CSPP) in the amount of $801,664; and 3) the
California Migrant Program (CMIG) in the amount of $1,315,437. It is proposed that all
requested contract funds be used for full-day services and that existing site facilities and
staff be retained.
B. Is the Contractor interested in the existing sites available?
As proposed, CAPKICEDS will continue the redistributed contract funds for full-day
services and maintain all four sites/centers at their current locations as listed below. All
children in each of the existing contracts will be served. In order to maintain continuity of
care and child development services, existing qualified staff employees will be retained,
where possible.
a) Site #1 located at 1619 Main Street, Delano, CA 93215, currently serving 106
children in CCTR and CMIG, 20 infants (CCTR) and 24 toddlers (CCTR) and
preschool children 62 in (CMIG).
b) Site #2 located at 800 S. "A" Street, Arvin, CA 93203, currently serving 46
preschool children in (CMIG).
c) Site #3 -located at 1036 Vineyard Rd. Bakersfield, CA 93307, currently serving
18 toddlers (CCTR) and 71 preschool children in (CSPP).
d) Site #4 -located at 100 Pacific Ave. Bakersfield, CA 93305, currently serving 40
preschool children in (CSPP).
C. When was the contractor's last visit from Community Care Licensing to and
where any TYPE A violations cited during the visit?
Our most recent site visit was to our Stine center located at 315 Stine Road
Bakersfield, CA, on April 3, 2013. There were no regulatory violations during the visit.
See attachment "A" for a copy of this documentation
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D. What Community Care Licensing Officers) does your agency work with?
CClD Regional Office
770 E Shaw Ave. Suite# 300-MS 29-01
Fresno, CA 93710
I 2. FPM/CMRlCMU reviews:
COD staff will review your last CMR/CPM for non-compliant items.
A. What was the date of the last Federal Program Monitoring (FPM) review,
Contract Monitoring Review (CMR), and/or Centerbased Monitoring Unit
review (CMU)?
Most review dates are as follows:
FPM: N/A
CMR: Our most recent Contract Monitoring Visit took place May 25, 2012. See
attachment liB" for a copy of this documentation.
CMU: N/A
B. What findings if any were identified? Have any of the findings been cleared?
There were no findings identified in any of our reviews.
C. If the review was a CMU, what error rate percentage was identified?
In review of our CMRI CMU on May 22,2012, there was a 00/0 percentage error rate.
I 3. Fiscal & Audits:
A. Do you have sufficient fiscal resources to operate the program for the first 3
months?
We have affirmed our ability to operate the program for the first 3 months by responding
with a letter from our Executive Director. Please see attachment "C"
B. Are you currently earning your present contracts? If not: what is the plan to
fully earn for FY 2013-14?
We have affirmed that we are currently earning our present contract. We have attached
a letter from our Senior Fiscal Officer and copies of our last audit report with Audits &
Investi ations Unit. See attachment "0" for a co of this documentation.
4. Conditional Status:
A. Has the contractor ever been issued a Conditional Status contract? For what
fiscal year(s)?
CAPK I CEDS CCTRlCSPP grant has not been under a Conditional Status contract
under the current leadership nor in the past 10 years.
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I 5. Personnel for Providing the Services:
A. How will the contractor staff the classroom(s)?
CAPKICEDS proposes to maintain existing, qualified personnel (from the previous
contractor) who are currently working at all four (4) sites. Should additional staff become
necessary during program transition, CEDS has qualified and experienced staff who are
off work during the summer months and will be available to quickly step in to any vacant
positions.
CAPKICEDS has successfully managed and operated CDE/CDD state-funded
programs for well-over 10 years. During this time, we have not only developed a
successful program but have trained and developed an accomplished and professional
staff. Staff are very knowledgeable with Title 22 and Title 5 regulations.
B. Are you interested in interviewing existing personnel from the previous contractor?
or
Do you already have all the qualified staff necessary to serve the additional children? If
not:
o How many more site supervisors will be needed?
o How many more qualified teachers will be needed?
o How many more aides will be needed?
CAPKICEDS proposes to maintain qualified personnel (from the previous contractor)
who are currently working at all four (4) sites. To the extent possible, existing staff will be
interviewed and hired in order to avoid any disruption of services to children and
families who are depending upon these services. Those employees whose documents
demonstrate compliance with the required standards of CDE CDD will be immediately
interviewed and processed as new employees under CAPK CEDS.
With regard to administration of the additional State programs, the current CEDS
Program Director and Education Administrator are both well qualified to establish
operate and maintain CDE/CDD State-funded (CCTR, CSPP) and Migrant programs.
The Program Director comes with approximately 30 years experience in the field of child
development and over 15 years of experience overseeing Head Start/State Preschool
collaborative and stand-alone centers. She possesses a Valid Program Director's
Permit. Similarly, CAPK's CEDS Education Administrator has over 15 years as a
program director of CDE CDD State Funded (CCTR, CSPP) programs and 10 years as
a director and administrator over Head Start/State Preschool collaborative centers and
programs. She additionally is well versed in the management of state contracts and
possesses a Valid Program Director's Permit. She currently oversees our CDE CDD
(CCTR, CSPP) centers and center-based staff. CEDS has a fiscal team with over 15
years of experience managing CCTR and CSPP contracts currently in place that is
knowledgeable with respect to fiscal reporting requirements and capable of assuming
fiscal aspects of the relinquished grant reassignment.
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c. How will you have all the qualified staff in place prior to the start date and
continue to maintain Title 5 teacher/child and adult ratio ratios?
We intend to interview, hire, and maintain all qualified staff currently employed in the
relinquished contracted programs/grants. Should additional staff become necessary
during the transition, CEOS has qualified and experienced staff who are off work during
the summer months and will be available to quickly step in to any vacant positions. A list
of those staff who have pre-designated themselves to be available to work during the
summer months is maintained. This list has not been exhausted of available qualified
staff to date; therefore, we are confident that any vacancy slots can be staffed
expeditiously.
CEOS will ensure that teacher/child ratios will be in place prior to start date and will
continue to be maintained.
The day-to-day operations will be immediately evaluated to ensure its compliance with
the COE COO contract and licensing regulations and will continue without interruption.
All changes to compliant practices will occur over time to allow a smooth transition from
the old program management to the new.
As in our current contracts and programs, the high standards of CAPK CEOS will be
implemented to ensure the success of the newly reassigned grants/programs.
I declare under penalty of perjury that the above information is true and correct to
the best of my knowledge. If I cannot meet any of the deadlines or criteria
specified above, CDD reserves the ability to withdraw any offer of funds.
a, ExeCUtiveDirec~rSignature:~~~~.~~~~~-_~#~~~~~~~~~~~~
?:=-77
Date: ___
G--+/t:_/~¥L..;;.'I_3 ___ _
Page 8 of 8
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NOTICE OF SITE VISIT
BY A CHILD CARE LICENSING OFFICE REPRESENTATIVE
A site visit or complaint.investigation was conducted at:
STINE CHILD DEVELOPMENT CENTER I
153801131 ON 04/03/2013
1. .Were regulatory violations issued during this visit? D Yes [X] .No
2. If regulatory violations were cited, would they pose an D Yes. . D No
immediate risk to the health and safety of children in care, if
not corrected (Type A)?
3. If regulatory violations were cited, could they become a risk D Yes D No
to the health, safety, or personal rights of children in care if
not corrected (Type B)? (Examples include a recordkeepirig
violation that would impact the care of children or a violation
that would impact those services required to meet children's
needs.)
ONLY VISIT REPORTS DOCUMENTING TYPE A VIOLATIONS
AND CORRECTIONS OF VIOLATIONS MUST BE POSTED IN
THE CHILD CARE FACILITY FOR 30 CONSECUTIVE DAYS.
Regardless of whether or not this child care facility is required to post a copy of today's site
visit report, you may view the report at the facility .or obtain one by contacting the local Child
Care Regional Office at:
CCLD Regional Office
770 E.SHAW AV.STE 300-MS 29-01
FRESNO, CA 93710
Regional Office Contact Person:
Cynthia Brannon
Contact Person Telephone Number: (559) 341-5155
LIC9213 (FAS) - (1/04)
THIS NOTICE MUST BE POSTED FOR 30 DAYS
91

STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY
FACILITY EVALUATION REPORT
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
CCLD Regional Office, 770 E.SHAW AV.STE 300-MS 29-01
FRESNO, CA 93710
FACILITY NAME: STINE CHILD DEVELOPMENT CENTER I
ADMINISTRATOR: PARK, SHIRLEY
ADDRESS:
CITY:
315 STINE ROAD
BAKERSFIELD
STATE:-CA
CAPACITY: 117 CENSUS: 57
TYPE OF VISIT: Case Management - Incident UNANNOUNCED
MET WITH: Shirley Park
FACILITY NUMBER:
FACILITY TYPE:
TELEPHONE:
ZIP CODE:
DATE:
TIME BEGAN:
TIME COMPLETED:
153801131
850
(661)835-5400
93309
' 04/03/2013
12:30 PM
02:00 PM
1
2
3
4
5
6
7
8
9
'10
11
12
13
14
15
16
17
•18
19
20
21
22
23
24
25
NARRATIVE
LPA Brannon met with, site supervisor, Shirley Park. LPA conducted a case management visit regarding
incident dated 2/15/13, regarding staff pulling a child's hair. During visit, LPA interviewed staff that was not
present during the prior visit of 3/25/13. LPA. toured facility inside and out.
Per California Code of Regulations Title 22, Division 12, no .deficiency cite.d during today's visit. Exit interview
conducted with director, Shirley Park. A copy of this report need to be placed in facility file for public review. A
Notice of Site Visit was posted on parent board.
A COPY OF THIS REPORT IS TO REMAIN IN THE FACILITY FOR PUBLIC REVIEW.
THIS REPORT SHALL BE MADE AVAILABLE TO THE PUBLIC UPON REQUEST.
To order forms, etc. visit our website at www;ccld.ca.gov
SUPERVISOR'S NAME: Diana deLeon
LICENSING EVALUATOR NAME: Cynthia Brannon
LICENSING EVALUATOR SIGNATURE:
TELEPHONE: (559) 243-8104
TELEPHONE: (559) 341-5155
DATE: 04/03/2013
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:
A
DATE: 04/03/2013
This report must be available at Child Care and Group Home facilities for public review for 3 years.
LIC809(FAS)-(06KM)
Pago: 1 of 1
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Community Action Partnership of Kern
Child Education Development Services
Child and Adult Care Food Program/Central Kitchen
Meals Served Report
Reporting Month:
April 2013
Month Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sept. 13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14
Days of Operation 21 22
Full day centers 9 9
Half day centers 33 34
Number of centers
operational 42 43
Note: Centers with H.S. and E.H.S. are counted as two.
H.S. & E.H.S. Meal:
Breakfast 16,269 21,242
Lunch 26,718 35,152
Snack 10,059 13,856
State Snack 4,638 5,437
HS & EHS meals 57,684 75,687
Regulation:
SEC. 642. POWERS AND FUNCTIONS OF HEAD START AGENCIES. [42 U.S.C. 9837] (d) Program Governance Administration -
(2) CONDUCT OF RESPONSIBILITIES - Each Head Start agency shall ensure the sharing of accurate and regular information for use by the
governing body and policy council, about program planning, policies, and Head Start agency operations, including -- (D) monthly reports of
meals and snacks provided through programs of the Department of Agriculture.
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ERGO SPOT CHECK
VOICE OF SAFETY
June 13, 2013
See how many you can check on the
Ergo Spot Check. The more you can,
the more comfortable and safe you
will be at your workstation.
The seat height is adjusted so that my keyboard
is at elbow height or slightly below and
my wrists are straight (1).
If my feet do not touch the ground, I have a
footrest or something to elevate my knees to
90 degrees (2).
10
8
The chair’s lumbar support matches the curve
of my lower back (3).
3
5
1
7
6
The chair’s seat depth is such that 2-3 fingers
between fit between the back of my knee and
the edge of the seat. (Most ergonomic chairs
have a seat slider that can change the seat
depth) (4).
The keyboard is close enough so that I am not
reaching more than 30 degrees away from my
trunk (5).
4
2
The monitor is positioned directly in front of
me, not off to the side and approximately an
arm’s length away (6).
9
If frequent reference is made to documents,
they are on a document holder, directly in front
of me and not off to the side (7).
What is your ergonomic score?
9-10: You are an ergonomic superstar!!
7-8: Pretty good.
The top 1/3 portion of the monitor is positioned
at eye level or slightly below. If I wear bifocals,
the monitor may need to be positioned lower
(8).
My workspace is free from clutter and I have
plenty of legroom (9).
6-7: Not terrible.
4-5: You could use some ergo magic…
3 and below: Oh dear.
*These scores are for fun only—for a true ergonomic
evaluation, contact us today.
I change my posture frequently, every 30-60
minutes, by adjusting my posture, getting up
from the chair or doing some exercises (10).
Score:________________________
103

The Partnership
Welcomes Our New Employees
Angelina Meza
George Alexander
Steven Richardson
Display the Winner's Traits
Certain universally admired traits are proven to be uniquely relevant to the workplace and if displayed in the interview
and strictly espoused in one's professional life are the keys to consistent success. Below career experts have defined
the fifteen character traits that the pros agree are your tickets to long-term career success.
1. Honesty
Your word is your bond in the business world and trust and trustworthiness are the keys to building stable
enduring long-term relationships. Make sure you are true to your word, completely trustworthy and
display the highest integrity in all your actions. Always have the company's welfare in mind in all your
decisions and abide by an honor code whereby you play by the rules and take full responsibility for all
your actions whatever the outcome or ramifications.
2. Motivation
Drive and motivation are that intangible asset that make a professional reach out wholeheartedly to
achieve and accomplish more and in better, more efficient, more creative ways, and constantly strive to
improve, perfect, and over deliver. Driven, motivated employees display an infectious enthusiasm that
often spreads across the organization and increases the output and productivity of those that work with
them as well.
3. Proactive
Successful employees don't wait to be spoon-fed tasks, ideas and procedures; they take initiative and
come up with well studied well analyzed proposals to meet the company's targets in new creative ways
that save time, money and resources and contribute positively to the company's bottom line. Proactive
employees are always on the look-out for new ways to meet objectives, increase output and improve
efficiencies and always contribute effectively and wholeheartedly to the teams they work on.
4. Goal-oriented
Success means keeping the end always in mind and not getting lost in mundane tasks that may or may
not be the optimal means to achieving the goals. Effective employees have a clear and unmired vision
of the goals they must achieve and a clear plan for achieving them.
5. Communication Skills
June 2013 ♦ Issue 5 ♦ Volume 6
There is no substitute for sound communication skills for getting ahead in today's workplace. This
includes both written and spoken communications as well as the ability to be an empathic, active
listener who is able to listen intently and objectively with the goal of truly understanding. Listening
skills are a crucial component of sound communications and an art that must be perfected if an employee
is to be truly effective.
6. Energy
Energy, like enthusiasm, is often contagious and can spread
across the organization like wildfire. Energetic employees make
that extra effort, reach out that much further, extend themselves
to a greater extent and apply themselves to their jobs that much
more than their tired or burned out counterparts. Energetic employees
often pick up the pieces when those around them tire or
falter and they are not afraid of taking on new tasks and applying
themselves to new goals.
104

7. Confidence
Confident employees are able to comfortably, effectively and professionally interact with colleagues all
across the organization regardless of title or seniority and are not afraid to approach those more senior
than themselves. Confidence must also extend to dealings with clients, suppliers etc. Employees must
be secure enough to handle themselves with poise, professionalism and elegance with anyone, effectively
representing the company under any circumstance and regardless of who the second party is.
8. Dependability
Consistently reliable, dependable employees are a rock for the organization and the pillar top management
is comfortable leaning on. Dependable employees steadfastly pursue a task until it is completed to
the required quality and specifications and do not let their team or company down by giving up unprofessionally
midway through a project. They are also firm and consistent in following the procedures and
chain of command and keeping management informed of progress at every juncture.
9. Ownership
Effective employees take ownership of their work and feel a sense of personal pride in a job well done.
They are willing to go that much further to ensure the results are perfect and that the objectives have
truly been met in the most efficient and optimal manner and accurately reflect the individual's or team's
best efforts. The sense of ownership felt by employees over their work tremendously extends the limits
employees will go to in pursuit of excellent results they can take personal pride in.
10. Persistence
Persistent, determined employees don't give up when the going gets tough. They battle it out regardless
of circumstances and never lose sight of the company's mission or values and their goals and objectives.
Determined employees are in it for the long haul and don't let anything impede them or get in their way.
11. Analytical / Problem-Solving Skills
All employees regardless of position are ultimately at the heart of the matter selected for the same job -
that of problem solver. Your analytical/ problem solving skills encompass your ability to understand a
problem, dissect it, and come up with optimal, cost-effective, time-effective, creative solutions that
meet the objective and achieve a positive risk-adjusted return for the company.
12. Creativity
Creativity is at the heart of effective problem-solving. At its most basic, creativity applies to a professional's
ability to think outside the box to come up with new, optimal solutions that meet objectives
within require parameters and resource constraints and save time, save money or make money for the
company. Creativity in problem solving can be applied to any job whether it be the receptionist's call
taking habits, in-house reporting methods or an ad campaign for a new product.
13. Organization
June 2013 ♦ Issue 5 ♦ Volume 66
Organization in this capacity implies the discipline to manage one's time and prioritize effectively. Successful
professionals put first things first; they don't allow trivial unimportant matters to get in the way
of important tasks or pursuits and plan forward to ensure that important matters receive the time and
attention they deserve. Effective employees do not
approach their time in an ad hoc matter - their time is
planned well in advance and plenty of allowance is
made for unanticipated urgent matters without letting
the latter category of tasks clutter or dominate their
time allocation.
14. Efficiency
Successful employees realize that there are always
two kinds of solutions to problems - efficient ones and
inefficient ones. Effective employees are always on the
lookout for optimal solutions - solutions that maximizes
risk-adjusted return for a given allocation of resources
i.e. achieve maximum risk-adjusted return for
a given allocation of time, money, effort etc.
105

15. Win-Win
Effective employees approach their business relationships and usually all other relationships
with a win-win attitude. They realize that synergies can be attained by combining forces with
others to seek a solution that is better than the solution either party would have attained on
their own. By seeking these synergies, solutions are often found that ultimately please all
parties and vastly improve on originally conceived outcomes that did nor benefit from the
rich team dynamic and win-win approach.
June 2013 ♦ Issue 5 ♦ Volume 6
JUNE SERVICE AWARDS
25-YEARS
5-YEARSSERVICE AWARDS
SERVICE AWARDS
Brenda Porter
Cecilia Ayala
Sylvia Salazar
Phaythoune Khamphanith
Kimberly Siefert
Guadalupe Martinez
Kieisha Steverson
Caritina Perez
Andralette Wilson
Deborah Richardson
106