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48 UQ Guide 2013 Study Abroad and Incoming Exchange the Application process How to apply Study Abroad 1. Complete the International Student Application for Study Abroad or Incoming Exchange Program available at the back of this study guide or download from www.uq.edu.au/ international/forms 2. Attach all required documentation, including: – an up-to-date official academic transcript in English – proof of English language proficiency, if applicable. 3. Submit your application to one of the following places: – UQ’s Study Abroad Office (refer to address below) – your home institution’s Study Abroad Office (if your home institution has a Study Abroad agreement with UQ), or – one of UQ’s authorised representatives (location/contact details online at www.uq.edu.au/ international/edureps). Study Abroad & Incoming Exchange Office The University of Queensland Level 2, JD Story Building Brisbane, Queensland 4072, Australia www.uq.edu.au/studyabroad Email studyabroad@uq.edu.au Phone +61 7 3365 7941 Fax +61 7 3365 1794 Incoming Exchange 1. Complete the International Student Application for Study Abroad or Incoming Exchange Program available at the back of this study guide or download from www.uq.edu.au/international/forms 2. Attach all required documentation, including: – an up-to-date official academic transcript in English – proof of English language proficiency, if applicable – a letter from your home university nominating you for an exchange. 3. Submit your application to the Exchange Office at your home institution. Application closing dates Study Abroad You should apply at least three months before the start of semester to allow time for administration and student visa processing. UQ recommends that you submit your application by no later than March 31 if applying for Semester 2 admission; and October 31 of the previous year if applying for Semester 1 admission. Incoming Exchange If you are applying for an Incoming Exchange, you should check with your home institution for application closing dates. Applications must be received by UQ no later than February 28 if applying for Semester 2 admission; and September 30 of the previous year if applying for Semester 1 admission. Documentation required Please do not send original documents. Please submit copies certified by a Justice of the Peace, a Notary Public (i.e. a practising solicitor) or similar government official in your country, or by one of The University of Queensland’s authorised representatives (www.uq.edu.au/international/edureps). If awaiting transcripts or current results, you may submit your completed application with whatever academic transcripts you have available. You should then forward any outstanding transcripts to UQ’s International Admissions Section as soon as you receive them. Please ensure that all documents are clearly marked with your UQ Student ID (if available), family name, first name, date of birth, anticipated program, and a notation that an application has already been submitted. Visas If you are applying to study in Australia, you will require a student visa. Application for and processing of student visas can take several months and there is an application fee. For all visa inquiries and applications, please contact your local Australian Embassy, High Commission or Diplomatic Mission. It is your responsibility to ensure that you have received your visa in sufficient time to start your studies at UQ by the commencement date of offer. Australian Diplomatic Missions www.immi.gov.au/contacts Australian Embassies www.immi.gov.au/contacts Australian High Commissions www.immi.gov.au/contacts Department of Immigration and Citizenship (DIAC) www.immi.gov.au
Assessment of applications UQ’s Study Abroad & Incoming Exchange Office assesses whether applications meet admission criteria for entry to the Study Abroad and Incoming Exchange program. You must submit complete documentary evidence with the application form, which is available at the back of this prospectus. Please refer to the Application Process table. Study Abroad & Incoming Exchange Office Email studyabroad@uq.edu.au Phone +61 7 3365 7941 Notification of decision The Study Abroad & Incoming Exchange Office will normally notify you within two to three weeks of receiving your application about whether or not you have been accepted into a Study Abroad or Incoming Exchange program. If successful, you will receive by email a letter of offer of admission to the University as a Study Abroad or Incoming Exchange student on a non-degree “visiting student” basis. Application status To enquire about your application status, you should email the address below with your full name, date of birth and UQ Student ID. Study Abroad & Incoming Exchange Office Email studyabroad@uq.edu.au Phone +61 7 3365 7941 UQ Authorised Educational Representatives UQ’s representatives can help you with information about studying at UQ, entry requirements and applications for the Study Abroard program. UQ Authorised Education Representatives www.uq.edu.au/international/edureps APPLICATION PROCESS Action by student 1 3 4 5 7 8 9 Submit an application (following the instructions on page 48) to UQ’s Study Abroad & Incoming Exchange Office or one of the University’s authorised representatives (www.uq.edu.au/international/edureps). Receive Offer package by email* containing: – Your offer letter – Course report – What to do next information, including how to find accommodation online, grievance resolution processes, OSHC information, and fee refund information. Ensure all conditions (if any) have been satisfied. Return the Agreement and Response to Offer form and payment to UQ’s Study Abroad & Incoming Exchange Office or one of the University’s local representatives. Receive Acceptance package by email* containing: – Your acceptance letter – Copy of COE form – What to do next information, including how to organise airport reception temporary accommodation, customs and quarantine information, and important dates. – UQ username and password. Obtain a visa via an Embassy, High Commission or DIAC, and make travel arrangements. Book airport reception and accommodation online via www.accommodation.uq.edu.au 10 Enrol online via www.sinet.uq.edu.au 11 – Arrive – attend Getting Started, Orientation, Welcome and Academic Advising sessions, and enrol. – Commence study. Action by UQ’s Study Abroad & Incoming Exchange Office 2 Assess application 6 – Ensure all conditions (if any) have been satisfied. – Issue Confirmation of Enrolment (COE) form. *Applicants who do not nominate an email address on their application form, and who are not applying through an education representative, will be sent these packages by mail.
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