24:3-4 Spring-Summer 2003 - Jewish Genealogical Society

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NY & NJ Repository Round-up New York City Municipal Archives The Municipal Archives has a new webpage: www.nyc.gov/html/records/home.html Fees for copies of New York City vital records at the Municipal Archives have gone up: • Search of birth, death, or marriage record, in one year, and in one Borough, for one name and issuance of one certified copy, or “not found” statement: $15.00 • Per additional year to be searched in one Borough for the same name: $2.00 • Per additional Borough to be searched in one year for the same name: $2.00 • Per additional copy of record: $6.00 • Issuance of certified copy, when certificate number is provided: $6.00 To order by mail: Make check or money order payable to NYC Department of Records. Enclose a stamped, selfaddressed envelope. Mail to: NYC Municipal Archives, 31 Chambers Street, New York NY 10007. Allow between four to six weeks to process a vital record request. As part of its effort to market some of its one million photos, the Municipal Archives is offering prints from its collection over the Internet. Prices range from $25 to $75. For additional information, check the webpage www.nyc.gov/html/records/html/gallery/home.html. The NYC Board of Education archives, 1843-1971–formerly held at Teachers College, Milbank Memorial Library, Special Collections–have been transferred to the Municipal Archives as of June 2003. This collection consists of historical and administrative records, not school records of students. National Archives–New York City The NYC branch of NARA has acquired additional microfilms of Canada-to-U.S. border crossings. Manifests of Alien Arrivals at Buffalo, Lewiston, Niagara Falls, and Rochester, New York, 1902-1954, document more than one million alien arrivals during that period. They primarily consist of aliens returning from a visit abroad, although there are a large number of aliens apparently entering the U.S. for the first time. The contents of each index card is as extensive as a ship’s manifest. Information includes the person’s name, age, sex, marital status, place of birth, physical description, occupation, citizenship (nationality), race, ability to read and write and in what language, place of last permanent residence, port and date of arrival, destination, purpose for entering U.S., intention of becoming a U.S. citizen or of returning to country of previous residence, head tax status, and previous citizenships. It also includes the name and address of the alien’s nearest relative or friend in the country from which he or she came. Microfilm copies are available also at National Archives locations in Washington DC and Pittsfield MA. There is additional information, including sample cards from the collection, posted at www.archives.gov/research_room/ genealogy/immigrant_arrivals/northern_ny_state_arrivals.html. New York State Department of Health On September 22, 2003, the Vital Records Office located on the Concourse level of the Empire State Plaza in Albany closed and relocated to 800 North Pearl Street, 2nd floor, Menands NY 12204. The Vital Records Office provides eligible applicants with copies of birth and death certificates for births and deaths in New York State outside of New York City (1881-present), marriage licenses obtained in New York State outside of New York City (1880-present) and dissolution of marriage certificates for all of New York State (1963-present). Hours of operation are 8:30 a.m. to 4:30 p.m., Monday through Friday. Genealogists using the Vital Records indexes at the New York State Archives, located on the 3rd floor of the Cultural Education Center (Museum Building), may submit completed applications with required check or money order (no cash) at the designated drop-off point on the 3rd floor. Applications will be delivered by interagency mail to the Vital Records processing center at 800 North Pearl Street. Alternatively, genealogists may hand-deliver applications to 800 North Pearl Street. Fees for copies of New York State vital records have gone up. The standard fee for a genealogy copy is now $22.00. This includes a copy of the certificate, a threeyear search of the index, the retrieval and re-filing of the microfilm/microfiche, and either a copy of the record or a no record report. When more than a three-year search is requested, the fee is higher. The fee applies separately to each record requested. Processing a genealogy request -24- Dorot • Spring-Summer 2003
NY & NJ Repository Round-up continued may take from four to six months. If the municipality where the event took place is known, submitting your request directly to the local registrar or municipal clerk may save considerable time. Completed applications should be mailed to: Genealogy Unit, Vital Records Section, P.O. Box 2602, Albany, NY 12220-2602. Fees for certified copies of vital records have also increased. Birth, death, marriage and divorce certificates are now each $30.00. Application forms and additional information about genealogy and certified copies are available at www.health.state.ny.us/nysdoh/consumer/vr.htm. New Jersey State Archives The NJ State Archives has a new online browsable catalog at www.njarchives.org/links/catalog.html. With over 200 new webpages, this expansion of the site represents a milestone in terms of public access to the 27,000 cubic feet and 25,000 reels of historical and genealogical treasures held by the Archives. From the catalog main page, select any number of pathways to find series-level listings relating to numerous topics, holdings for specific state agencies and counties, etc. The listings also provide contact information and links for more recent records still held by the agency or by local government. These 200+ pages provide the researching public with powerful new tools to enhance remote use of the State Archives collections and allow for considerable research planning in advance of a visit to Trenton. Moreover, the series-level catalog provides a framework onto which the Archives will link finding aids and guides, box- and reel-contents data, imaged collections, and searchable databases (including key-word searching of the catalog). The NJ State Archives announced a major expansion of its holdings of estate records when it accessioned the wills, 1901-1952, formerly on file with the Superior Court of New Jersey. Consisting of 2,239 reels of microfilm and 371 drawers of index cards, the collection is fully accessible for in-person use in the Archives public research rooms. Mail reference service is also available for $5 per will packet. Researchers should note that estate inventories are rare for the post-1900 period. The NJ State Archives has also accessioned later records of the Prerogative Court (up to 1848) and the Chancery Court (up to 1886). Copies of specific court case files can be requested by mail; the charge is $1 per page. Send requests to New Jersey State Archives, P.O. Box 307, 225 West State St., Trenton NJ 08625-0307. Payment should be made to New Jersey General Treasury. The State Archives regular public hours are Monday-Friday, 8:30-4:30, except state holidays. New Jersey Historical Society With the launch of The New Jersey Historical Society’s website www.jerseyhistory.org, access has been upgraded to special collections, manuscript, map, and secondary sources. All available finding aids for manuscript collections are available through the website’s full-text search function at www.jerseyhistory.org/ archives_browse.html. Browsing may also be done by collection number, geographic place, chronological time periods, creator’s profession, and some subject areas. In addition, separate guides are available for the library’s image and ephemera collections. The Historical Society does not have fully-developed, archival-standard finding aids for every collection, but there is some level of access through a finding guide for nearly all manuscript collections. For published material, other guides to holdings are available including: • Newspapers: complete list of film and hard copy, alphabetical by municipality • Vertical file collection: includes biographical files, family files, and subject files • Inventory of genealogy microfilm pertaining to New Jersey families and sources • Inventory of microfiche collections of published books and pamphlets on local New Jersey history See the website www.jerseyhistory.org/lib_findingguide.html for additional information. Thanks to foundation support, conversion to electronic format was undertaken on card catalogs for books/pamphlets, maps, broadsides, microfiche, and manuscripts. The Newark Public Library (NPL) partnered with the Historical Society to provide access to the converted records through the Library’s online catalog at www.npl.org/Pages/Catalog/index.html. Along with the library of the Newark Museum, which also partnered with NPL, a tremendous union catalog of art, history and literature is being developed for researchers. The New Jersey Historical Society is located at 52 Park Place, Newark NJ 07102. Phone: 973-596-8500. ✡ Dorot • Spring-Summer 2003 -25-
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24:3-4 Spring-Summer 2003 - Jewish Genealogical Society

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