Notification Regarding Evaluation of Answer scripts - Assam University

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ASSAM UNIVERSITY::SILCHAR
NOTIFICATION
In accordance with the approval of the 89 th meeting of the Executive Council of Assam
University vide resolution No. EC:89:04-13:30 held on 29 th April 2013 the rule regarding
right to inspect and to get certified copy of the evaluated answer scripts of various Assam
University examinations under Right to Information Act 2005 is notified as under:
STATEMENT OF OBJECT
In view of Honourable Supreme Court’s judgment in Central Board of Secondary
Education (CBSE) vs. Aditya Bandopadhya, Dated 09.08.2011, regarding the interpretation of
right to information under Right to Information Act 2005 which includes right to inspect or to
get certified copy of the evaluated answer-script of the examinee, the following rules are
framed for Assam University, Silchar.
• How and Whom to apply.
• The application must be written in a prescribed form only (may be downloaded from
the website of Assam University, Silchar or may be personally collected from the
CPIO office).
• The duly filled-in Application Form should be submitted to the Central Public
Information Officer (CPIO), Assam University, Silchar.
• Who will apply
• The examinee shall have to apply himself or herself and must put signature at the end
of the prescribed Application Form along with contact number and place of
communication. No other person (even if authorised by the examinee) is entitled to
apply for the above-mentioned purpose on behalf of examinee.
• Documents and informations required in the enclosure.
• The filled-in Application Form should be submitted along with (i) attested copy
of the Admit Card for the concerned examination; (ii) attested copy of the Mark-
Sheet of the concerned examination; (iii) attested copy of identity proof
certificate issued by concerned College/University/Central or State Government;
and (iv.) attested copy of registration certificate. The Principal of the concerned
college or the HOD of the concerned Department has to attest the photo-copies of
the above-mentioned documents.
• Application without the aforesaid required enclosures shall not be considered
under any circumstances.
• While claiming disclosure of evaluated answer-script (either inspection or for
certified copy) the applicant must write the Roll, Number, Name of the Subject,
Name of the Paper, Course Number, Name of the Examination, Year of the
Examination and the Semester.
• Type of disclosure.
The applicant shall write very clearly the type of information in the prescribed
column which he or she is seeking under RTI Act i.e. whether it is inspection or
certified copy of the evaluated answer-script.
• Requisite fees, mode of payment and to whom payment is to be made.
• (i) For inspection of evaluated original answer-script for each paper: Rs. 1000/-.
(Rupees one thousand only) alongwith RTI application fee of Rs. 10/- (Rupees ten
only).
• (ii) For certified copy of the each evaluated original answer-script: Rupees 1000/-
initially at the time of filing RTI application beside Rs 10/- required for filing RTI
application. Further, the applicant will have to pay Rs 2/- for each page subsequently
for obtaining certified copy of evaluated scripts.

• The requisite fees be deposited through Demand Draft drawn in favour of Finance
Officer, Assam University, Silchar. The said Demand Draft be enclosed with the
filled-in Application Form. Application without requisite fees shall not be entertained.
• Fees deposited for the said purpose will not be refunded under any circumstances
even if the concerned information seeker does not turn up for the inspection of answer
scripts or to get the certified copy.
• If the applicant belongs to B.P.L category and claiming exemption from depositing
required fees of Rupees 1,000 for inspection or certified copy of the answer-script,
attested copy of the B.P.L card must be enclosed.
• Time limit.
• The filled-in Application Form should be submitted to the CPIO within six
months from the date of the publication of the results.
• Evaluated answer-scripts shall be preserved for a maximum period of one year
from the date of the publication of the results for the inspection and to obtain the
certified copy of the evaluated answer-scripts.
• Under any situation right to inspect the evaluated answer-scripts or to get a
certified copy of the same shall not be entertained after six months of the
publication of the results.
• Inspection process.
• In both the cases, either at the time of inspection by the examinee or receiving
the certified copy of the evaluated answer-script, all the original documents
(whose attested copies were enclosed with the prescribed Application Form)
shall be produced by the concerned persons and be verified for authentication.
The applicant belonging to B.P.L category needs to show the original B.P.L card
for verification before inspection or receiving certified copy.
• If the application of the examinee is for only inspection i.e. to see and check,
only the examinee himself or herself shall be allowed to inspect. At the time of
inspection, the examinee has to produce or show the original photo identity-card
to the officer nominated or authorised by the Assam University for showing the
answer-scripts, for the self-identification. Under any situation no other person on
his or her behalf shall be allowed to inspect the evaluated answer-script.
• The inspection of the evaluated answer-script/s under RTI Act, shall take place
in a room in the Examination Department equipped with a Close Circuit
Television (C.C.T.V) to keep the records of the movements of the information
seeker and others. Under any situation, the examinee (here RTI applicant) shall
not be allowed to take the answer-script/s out of the room. Moreover, the
inspection will be done under the supervision of one teacher nominated by
University authority of the concerned subject and one officer from the office of
Controller of Examination. Half an hour i.e. 30 minutes will be allotted for the
inspection of each answer-script and any further extension of time will not be
allowed. The candidate will put his or her signature at the time of receipt of the
original answer-script in the duly maintained register and again put his or her
signature after returning the above-mentioned answer-script.
• The examinee will not be allowed to carry and keep mobile phone, pager, digital
diary, any type of camera, I-POD etc in the room where inspection of the
evaluated answer-script shall take place.
• If the applicant is seeking the certified copy of the evaluated answer-script/s, the
copy may be given to the duly authorised representative on his or her behalf.
Under any situation the copy shall not be given to any other person except that
duly authorised person after he or she shows his or her original photo-identity
card.
• CPIO office will inform the RTI applicant the suitable date and time for the
personal inspection or the collecting the certified copy of the evaluated answerscript
immediately after the Examination Department of AUS informs to CPIO
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that the answer-script or the certified copy is available and the arrangement is
ready.
• Evaluation and review.
• Under any situation, the examinee will not be entitled to apply for re-evaluation after
the inspection of the original answer-scripts or after getting certified copy of the
evaluated answer-scripts if by the time the time-limit to apply for re-evaluation gets
over as per Assam University Rules. As far as re-evaluation is concerned, the general
rule regarding the prescribed period for re-evaluation shall be applicable.
• In case, there is any error regarding the totalling of marks or for non-giving of marks
to answer/answers by mistake, the examinee shall be allowed to appeal for review
within seven days from the date of inspection.
• Exemption clause
Loss or damage of answer scripts due to accident, natural calamities or reasons
beyond the control of the University; the candidate will be intimated about the
reasons for which the information regarding the answer-scripts cannot be disclosed.
• Mode of disclosure
• In both the cases i.e. allowing inspection and providing certified copy of the
evaluated answer-scripts, the relevant portion of the evaluated answer-script bearing
identity of all the examiners i.e. the name of the Examiner, or Re-evaluator,
Scrutinizer, Head Scrutinizer, shall not be shown or disclosed to the RTI applicants.
The rule comes into force with immediate effect.
Registrar, i/c
No. AUK-202/8/2004 Date: 18.06.2013
Copy to:
1. P. S. Hon’ble Vice Chancellor for kind information to Hon’ble Vice Chancellor.
2. Pro Vice Chancellor Silchar & Diphu for information.
3. All Dean of Schools, AUS for information.
4. All HOD, AUS for information.
5. All Statutory Officers for information.
6. CPIO, AUS for information.
7. Director, Computer Centre for information & uploading of the notification in the
University website.
8. Guard file.
Registrar, i/c
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