130122 Agenda Packet - Brunswick County Government

BRUNSWICK COUNTY BOARD OF COMMISSIONERS 

REGULAR MEETING AGENDA 

JANUARY 22 2013 

630PM 

I Call to Order Closed Session 600PM 

I Call to Order Regular Session 630PM 

II Invocation Pledge of Allegiance 

III 

Adjustments Approval of Agenda 

IV Public Comments 

V Approval of Consent Agenda 

A Minutes 

1 December 17 2012 Regular Meeting 

Minutes pg824 

2 December 17 2012 Public Health Training Session Minutes pg 25 3 January S 2013 Salary Workshop Minutes pg27 4 January 16 2013 Agenda Meeting 

Minutes pg32 

B Tax 

1 September 2012 Motor Vehicle Valuation Levy pg 34 2 December 2012 Tax Collection Report pg 39 3 January 2013 Tax Releases pg 43 C Finance pg 54 57 

GeneralFund Detention 

Revenues 

State Misdemeanant Reimbursements 104320 383994 5000 

Expenditures 

Uniforms 104320 421200 5000 

The budget amendment above is to appropriate reimbursements for housing State inmates for 

uniform expenditures that are expected to exceed amounts budgeted 

Health Fund 

Revenues 

Gifts Memorials 135162 383303 125 

Expenditures 

1 35 162 423 1 04 125 

Special Projects The budget amendment above is to appropriate a donation in the amount of 125 for the Child 

Health Program The funds were a donation to the annual Christmas Family Fund

Health Fund 

Revenues 

State Revenues Restricted 

Expenditures 

1 35 186 332000 16 644 

Special Program Materials 

Supplies Materials 

Minor Operating Equipment 

Major Operating Equipment 

The budget amendment 

Bioterrorism Program 

Health 135186 423100 

1 35 186 426000 

135186 426100 

1 35 186 426200 

appropriate add above is to 

state 

644 

1000 

5000 

10 000 

revenues restricted 

for the 

Revenues 


Expenditures 

135128 332000 40 205 

135128 423100 40 205 

Special Programs 

The budget amendment above is to appropriate additional state revenues restricted for the Healthy 

Carolinians Program in the amount of40 205 to support the Eat Smart Move More Community 

Grants Program 

Health Fund 

Revenues 


Expenditures 

135162 332000 11 892 

Lab 135162 423700 3000 

Supplies 

135162 423800 2892 

Drugs 

Medical 

135162 423900 2000 

Supplies 

135162 434100 4000 

Printing 

The budget amendment above is to 

appropriate additional state revenues restricted for the Child 

Health Program child and adolescent reproductive health clinical services in the amount of 

t1892 

General Fund Planning 

Expenditures 

Contingency 

109910 499100 20 000 

Advertising 

104910 439100 20 000 

The budget amendment above is to transfer20 000 from Commissioner 

Contingency to the 

planning department to for advertising fees expected to exceed amounts budgeted for the fiscal 

year 

There is 41 available in Community Development Contracted Services derived from 

planning salaries reimbursed from grant administrative costs set aside for future community 

development projects 104907 GeneralFund Non 

Deaartmental

r 

w 

Expenditures 

Contingency 

109910 499100 114 899 

Emergency Contingency 109910 499101 35 101 

Repair 

Maintenance Hospital 104290 435150 150 000 

Restricted 

The budget amendment above is to transfer 150 000 from Commissioner 

Contingency 

to the 

non department for repair and maintenance former hospital building 

County Capital ProjectsFund Airport Grants 

Revenues 

36244 5871State Aid 438157 332101 85 000 

Expenditures 

36244 5871Grant Expenditures 438157 449815 85 000 

The budget amendment above is to appropriate NCDOT State Aid in the amount of85 000 for 

grant number 36244 5871 for the construction of amulti purpose operational safety building at 

the Cape Fear Regional Jetport 

D Proposed Resolution In Support of North Carolina Coastal Caucus pg 58 

E Operation Services Proposed USACE Contract Budget Amendment 

pg59 60 

Staff requests approving 

FY 2012 2013 Budget Amendment for additional Revenue from the 

USArmy Corps of Engineers for Mosquito Control 

F Public Housing Proposed Public Housing Agency s 2013 Civil Rights Certification pg 61 63 

Staff requests approving the Brunswick County Public Housing Authority s 2013 Civil Rights 

Certification 

G BSRI Proposed Home Care Community Block Grant Allocation pg 64 69 

Staff requests approving Additional Funding from the Area Agency of Aging HCCBG Title III 

Funding for FY 2012 2013 for Senior Centers 

H Planning Proposed Adoption of the 2012 Community Development Block Grant 

CDBG Fair Housing Policy pg 70 72 

Staff requests adopting 

the 2012 2013 Community Development Block Grant Fair 

Housing 

Policy 

I Planning Proposed Single Family Rehabilitation Program 2011 Execution of Contract pg 73 82 

Staff requests approving 2011 Single Family Rehabilitation Program Contract Award to H 

Builders in the amount of50 704 and the associated budget amendment 

J Planning Proposed 2013 Urgent Repair Program Grant Application Resolution pg 83 96 

Staff requests approving the Submittal of a 2013 Urgent Repair Program Grant Application 

North Carolina Housing Finance Agency 

to the 

K Finance Civietown Fire Department Financing Acknowledgement 

Staff requests the Board authorize the Chairman to execute an acknowledgement 

of the financing 

for fire apparatus and equipment by the Civietown Volunteer Fire Department 

pg97 115

VI Public Hearing 

1 Planning Proposed Zoning Map Amendment Z12 687 Second Reading 

Adoption Leslie Bell pg 116 136 

Planning Staff recommends approval to CLD Commercial Low Density for a portion 

of Tax 

Parcel 22100057 located off Long Beach Road SE NC 133 near Southport NC 

Planning Staff recommends approval 

to the Official Brunswick County CAMA Land Use Plan 

Map from LDR Low Density Residential and Commercial to Commercial for a portion 

of Tax 

Parcel 22100057 located off Long Beach Road SE NC 133 near Southport NC 

Planning Board recommends approval 

to CLD Commercial Low Density for a portion 

of Tax 

Parcel 22100057 located off Long Beach Road SE NC 133 near Southport NC 4 to 2 with Mr 

Candler and Mr Dunham opposing and Dr James Graham Jr and Mr Troy Price being absent 



Map from LDR Low Density Residential and Commercial to Commercial for a 

portion 

of Tax 

Parcel 22100057 located off Long Beach Road SE NC 133 near Southport NC 4 to 2 with Mr 


2 Planning Proposed Zoning Map AmendmentZ12 692Second Reading Adoption 

Leslie Bell pg 137 153 


to RR Rural Low Density Residential for Tax Parcel 

2250002909 located at 802 Hickman Road NW SR 1303 near Calabash NC 


to RR Rural Low Density Residential for Tax Parcel 

2250002909 located at 802 Hickman Road NW SR 1303 near Calabash NC unanimous 7 to 

0 

3 Planning Proposed Zoning Map Amendment Z12 693Second Reading Adoption 



to CLD Commercial Low Density for Tax Parcels 

1850001610 1850001629 and 1850001648 located off Southport Supply Road 5E NC 211 

near Supply 

NC 


to CLD Commercial Low Density for Tax Parcels 

1850001610 1850001629 and 1850001648 located off Southport Supply Road SE NC 21 I 

near Supply 

NC unanimous 7 to 0 

4 Planning Proposed Zoning Map Amendment Z12 694Second Reading Adoption 


Planning Staff recommends approval to CLD Commercial Low Density for Tax Parcels 

1550004701 and 1550004702 located at 430 Midway Road SE SR 1500 near Bolivia NC 



Map to MU Mixed Use for Tax Parcels 1550004701 and 1550004702 located at 430 Midway 

Road SE SR 1500 near Bolivia NC 


to CLD Commercial Low Density 

for Tax Parcels 


unanimous 7 to 0

a t3 



Map to MU Mixed Use for Tax Parcels 1550004701 and 1550004702 located at 430 Midway 

Road SE SR 1500 near Bolivia NC unanimous 7 to 0 

5 Planning Proposed Zoning Map Amendment Z12 695 Second Reading Adoption 


Planning Staff recommends approval from Undesignated toCLD Commercial Low Density for 

Tax Parcel 0296000402 located off OldMill Road NE SR 1432 Lincoln Road NE SR 1486 

and Village Road NE SR 1472 near Leland NC 



Map from Undesignated to Commercial for Tax Parcel 0296000402 located off Old Mill Road 

NE SR 1432 Lincoln Road NE SR 1486 and Village Road NE SR 1472 near Leland NC 


from Undesignated to CLD Commercial Low Density 

for Tax Parcel 0296000402 located off Old Mill Road NE SR 1432 Lincoln Road NE SR 

1486 and V illage Road NE SR 1472 near Leland NC unanimous 7 to O 

CAMA Land Use Plan 


to the Official Brunswick County 

Map from Undesignated to Commercial for Tax Parcel 0296000402 located off Old Mill Road 

NE SR 1432 Lincoln Road NE SR 1486 and Village Road NE SR 1472 near Leland NC 

unanimous 7 to 

0 

6 PlanningProposed Unified Development Ordinance Text AmendmentUDO 

12 

Second Reading Adoption Leslie Bell pg 194 208 


Planning Board recommends approval unanimous 7 to 0 

VII Administrative Report 

1 Tax Proposed Customer Discovery Notice Key Perry pg 209 222 

Staff recommends reviewing the Real Property Discovery Appeal of Mr James R Creech for Tax 

Parcel 14000008 located on Green Lewis Road 

2 Parks Recreation Proposed 2013 North Carolina Recreation Trails Program RTP 

Grant for Town Creek Park Project Jim Pryor pg 223 224 

Staff recommends approving the Submittal of a 2013 North Carolina Recreation Trails Program 

Grant for the Town Creek Park project 

3 Proposed Funding for Sex Offender Accountably Rehabilitation Court Judge Lewis pg 

225 239 

Staff requests approving Budget Amendment to fund the Sex 

Rehabilitation to be Fully Reimbursed 

Offender 

Accountability 

4 Engineering Proposed Notice of Award to KBS Construction Company LLC Brigit 

Flora pg 240 251 

Staff recommends approving the Notice of Award of a Construction Grant to KBS Construction 

Company LLC and the Associated Budget Amendment and Capital Project Ordinance 

5 Public Utilities Proposed Final Adjusting Change Order No 3 on the Sunset Beach 

Island Collection System Contract with Ralph Hodge Construction increase in the amount 

of 73 906 24 Jerry Pierce pg 252 260

f 

f 

r 

Staff recommends approving the Final Adjusting Change Order No 3 to the Contract of Ralph 

Hodge Construction and the Associated Budget and Capital Project Ordinance Amendments 

6 Public Utilities Proposed Final Adjusting Change Order No 3 Sunset Beach Mainland 

Grinder Installation Contract with Carmichael Construction Jerry Pierce pg 261 265 

3 to the Contact of 

Staff recommends approving the Final Adjusting Change Order No 

Carmichael Construction Company for the Sunset Beach Mainland Grinder Installation Project 

7 Public Utilities Proposed Fourth Amended and Restated Water Supply Agreement 

with the Lower Cape Fear Water Sewer Authority Jerry Pierce pg 266 282 

Staff recommends approving the Fourth Amended and Restated Water Supply Agreement with 

the Lower Cape Fear Water Sewer 

Authority 

8 Public Utilities Approval to Solicit Design Proposals for the Highest Rated Streets in 

the FY 13 Enterprise Funded Water Main Priority Rating System Jerry Pierce 

Staff recommends authorizing Staff to Solicit Engineering Design Proposals for Water Mains on 

Pinewood Drive Old Ferry Road Freedom Star Drive Mariners Village 

Court and Grissett Road 

Sunfield Drive Mashie 

pg283 285 

9 Fiscal FinanceProposed Year2013 2014 Budget Preparation Calendar Ann Hardy pg 286 288 

Staff recommends approving FY 2013 14 Budget Calendar 

10 Sheriff Proposed Elementary School Resource Officer Program Sheriff Ingram pg 289 292 

Staff recommends approving FY 2012 13 Budget 

Amendments to Fund All Personnel and 

Equipment Cost Associated with the Elementary School Resource Officers 

11 FinanceProposed Refunding of Series 2005A Series 2005B Series 2007A 2007B 

General Obligation Bonds Ann Hardy pg 293 315 

Staff recommends authorizing Staff to take the necessary 

actions to refund the Series 2005A 

Series 2005B Series 2007A and 2007B General Obligation Bonds contingent upon a minimum 

3savings 

12 Finance Financial Report for December 2012 Ann Hardy pg 316 318 

Staff recommends receiving Monthly Financial Report Through December 2012 as information 

13 Proposed Brunswick County Small Business Advisory 

Commission pg 319 321 

VIII Board Appointments 

1 Coastal Resources Commission pg 322 327 

2 Grand Strand Area Transportation Technical Coordinating Committee 2 appts 

IX County Attorney s Report 

pg 328 

X 

Other Business Informal Discussion 

XI Adjournment


OFFICIAL MINUTES 

REGULAR MEETING 

DECEMBER 17 2012 

600PM 

The Brunswick County Board of Commissioners met in Regular Session on the 

above date at600 pm Commissioners Chambers David R Sandifer Administration 

Building County Government Center Bolivia 

North Carolina 

PRESENT 

Commissioner Phil Norris Chairman 

Commissioner J Martin Cooke Vice Chairman 

Commissioner Pat Sykes 

Commissioner Scott Phillips 

Commissioner Frank Williams 

STAFF 

Marty K Lawing County Manager 

Steve Stone Assistant County Manager 

Huey Marshall County Attorney 

Bryan Batton Assistant County Attorney 

Debby Gore Clerk to the Board 

Ann Hardy Fiscal Operations Director 

1 Sgt Todd Coring 

ICALL TO ORDER 

Chairman Norris called the meeting to order at600 pm 

Vice Chairman Cooke moved to enter 

Closed Session at 600 pm pursuant to NCGS 143 318 11a 3 and a 5 

to consult with the 

Attorney to consider and give instructions concerning a potential or actual claim administrative 

procedure or judicial action and establish or instruct the staff or agent concerning the negotiation 

of the price and terms of a contract concerning the acquisition of real property located near 

Benton Gilbert Road and in Boiling Spring Lakes 

The vote of approval 

was unanimous 

Chairman Norris called the Regular Session to order at638 pm 

and the Attorney announced 

that one item discussed will be added to the agenda and other action taken will be disclosed upon 

response from the other party 

Attached to these Minutes is an item called Board Action containing all items on this agenda and 

those items are 

incorporated herein 

II INVOCATION PLEDGE OF ALLEGIANCE 

Chairman Norris gave the Invocation and led the Pledge of Allegiance 

III ADJUSTMENTS APPROVAL OF AGENDA

Chairman Norris asked if there were any adjustments to the agenda The following adjustments 

were made 

1 The Attorney requested to add a request for a 

Hunting Lease as ItemX2 

Commissioner Phillips moved to approve the agenda 

unanimous 

as amended The vote of approval was 

IV PUBLIC COMMENTS 

Chairman Norris asked if there was anyone in the audience who wished to speak regarding any 

item on the agenda or any matter that was not included in the agenda 

The following citizens 

addressed the Board 

1 Walter and Ron Carmichael Carmichael Construction spoke in protest of a bid received by 

the county indicating that the low bidder did not present a properly executed proposal 

and asked 

the county to 

reject the bid 

Chairman Norris informed that the Attorney would contact them regarding the situation 

Huey Marshall County Attorney responded and that correspondence is included in Board 

Action 

2 Ken Proctor Ocean Isle Beach resident voiced concerns 

regarding the request 

protection from the Sheriff sOffice from the Town of Carolina Shores 

that I S of the 19 towns in the county have their own Police Departments 

Carolina Shores should consider establishing police protection 

for their residents 

for additional 

Mr Proctor indicated 

and the Town of 

V APPROVAL OF CONSENT AGENDA 

Commissioner Williams noted thatVice Chairman Marty Cooke will be the voting delegate for 

the NCACC Legislative Goals Conference in January ItemVD 

Commissioner Phillips moved to approve the Consent Agenda as amended The vote of approval 

was unanimous 

The following items were approved 

December 3 2012 Regular Meeting Minutes 

B Tax 

1 August 2012 Motor Vehicle Valuation 

Levy 

2 November 2012 Tax Collection Report 

3 December 2012 Tax Releases 

C 

Finance 


Revenues 

County inmate reimbursement 104320 383994 4270 

Expenditures 

Major Operating Equipment 104320 426200 4270 


appropriate county inmate reimbursements received in excess 

of amounts 

budgeted in the amount of2000 for a new outdoor camera for the viewing 

jail area and 270 for a 

replacement of a 16 channel DVR with 15 Terabyte storage 

the old

t 

The demolition of the old jail area leaves an area that is not covered by a camera The existing 

DVR unit is used to auto download recorded patrol duty footage and is no longer repairable 

GeneralFund Engineering 

Revenues 

Performance Bonds 104270 397000 15 720 

Expenditures 

Special Projects 104270 423104 15 720 


appropriate cash bonds funds received for two subdivisions 

Cypress Bay at Maritime Shores and Village at Cypress Bay for finishing storm water work 

DSS Fund 

Revenues 

Low Income Energy Assistance 145310 331033 24 862 

Expenditures 

Assistance 145310 449906 24 862 


appropriate additional federal funding for the Low Income 

Low Income Energy 

Energy Assistance Program 

General Fund Teen Court 

Revenues 

ARRA Grant Proceeds 

105846 331008 500 

Expenditures 

ARRA JCPC Youth Gang Grant 105846 449998 500 

The budget amendment above is to appropriate ARRA JCPC Youth Gang Grant funds for the 

final closeout of the Youth Gang Grant 

Wastewater Capital Project Reserve Fund 

Revenues 

Assessments 

Assessments 

Expenditures 

449800 383223 

449800 383226 

87 858 

262 802 

Transfer to Wastewater Fund 449800 498062 350 660 

The budget amendment above is to appropriate revenue from property owner assessments totaling 

350 660 currently held in the Wastewater Capital Reserve Fund as a transfer to the Wastewater 

Enterprise Fund 

Expenditures 

Undesignated 

Reserve Funds 449800 464299 391 784

Transfer to Wastewater Fund 449800 498062 391 784 

The budget amendment above is to transfer 391 784 of funds held in the Undesignated reserve 

funds in the Wastewater County Capital Reserve Fund as a transfer to the Wastewater Enterprise 

Fund 

Wastewater Fund 

Transfer from Wastewater Capital 

Fund 629800 398444 742 444 

Ocean Isle Beach Wastewater 627340 458000 742 444 

Treatment Plant Capital Outlay Plant 

The budget amendment above is to appropriate 742 444 of funds transferred from the 

Wastewater Capital Reserve Fund to the Wastewater Enterprise Fund for the acquisition 

Ocean Isle Beach Sewer Plant to and authorize the payoff ofthe existing 

debt withBBT 

of the 

Schools Capital Proiects Fund 

Revenues 

North Carolina Education Lottery 

Expenditures 

Fund 428006 332850 166 378 

School Capital Projects 

428006 464103 166 378 

Reimbursements 

The budget amendment above is to reduce the appropriation of lottery funds for projects that were 

completed and reported to the NC Department 

of Public Instruction The projects were 

completed for an amount less than the original estimate and the funds have been restored by the 

State to the schools unallocated balance The funds may 

be appropriated for future school 

projects at the discretion of the Board of Education and Board of Commissioners 

County of Brunswick North Carolina 

Brunswick County Schools Capital Project Fund 

Be it ordained by the Board of County Commissioners of Brunswick County that pursuant to 

Section 132 of the General Statutes of North Carolina the following ordinance is hereby 

adopted 

Section 1 The following amounts are hereby appropriated in the Brunswick County Schools 

Capital Project Fund 

County Schools Capital Proiect Fund 

Revenues 

NC Education Lottery 4711 142 

Investment Earnings 907 

Transfer from General Fund 7259 157 

Transfer from Special School Capital Reserve 3628 226 

Transfer from School Capital Reserve 13 832 255

i1 1 Ave 

Fund Balance Appropriated 

6 542 506 

Total Schools Capital Project Fund Revenues 35 983 193 

Expenditures 

Excess Ad Valorem Funded Schools Projects 8343 933 

Local Option Sales Tax Funded School Projects 17 698 167 

GF Hold Harmless Medicaid Swap Funded Projects 372 871 

NC Education Lottery School Projects 4711 142 

Current Year Estimated Excess Ad Valorem 678 453 

Agreement Contingency 

Ad Valorem Contingency 3807 327 

Sales Tax Contingency 371 300 

Total Schools Capital Project Fund Expenditures 35 983 193 

Section 2 The following amounts are hereby appropriated in the Brunswick County General 

Fund 

Contributions to the Capital Project Fund 7259 157 

Section 3 It is estimated that the following revenues will be available in the Brunswick 

County 

General Fund 

Current Funds Appropriated 7259 157 

Section 4 This Capital Project Ordinance shall be entered into the minutes of the December 

17 2012 meeting of the Brunswick County 

Board of Commissioners 

GeneralFund Interfund Transfers 

Revenues 

Prior year ad valorem revenues 100000 311050 85 314 

Expenditures 

Transfer to Social Services 109800 498014 85 314 

Social Services Fund 

Revenues 

Transfer from General Fund 149800 398110 85 314 

Foster Care IVE State Revenue 145310 332036 152 886 

State Foster Home Revenue 145310 332037 54 000 

Expenditures 

Foster Care IVE Program Expenditures 145310 449932 184 200 

State Foster Home Expenditures 

145310 449933 108 000 

The above budget amendment is to appropriate 85 314 of prior year tax collections that are 

anticipated to exceed the amount budgeted as a transfer from the general 

fund to the social 

services fund In the social services funds the transfer from the general fund and state foster care 

revenue totaling 292 200 are 

appropriated for foster care expenditures that are expected to 

exceed the amounts budgeted The State provides 83 of the additional Foster Care IVE

expenditures and SO of the State Foster Home expenditures as a reimbursement to the 


This appropriation is requested due to a 75 year to date increase in the number of foster 

children taken into custody 

D Proposed NCACC Voting Delegate Designee 

Vice Chairman Marty Cooke is delegated as the Voting Delegate 

E Finance Proposed Brunswick County Navassa Volunteer Fire Department Locally 

Administered Project State Public Access Agreement 

Staff requests approving the Locally Administered Project 

State Public Access Agreement 

between the North Carolina Department of Transportation the County of Brunswick and the 

Navassa Volunteer Fire Department 

F Finance Proposed Brunswick County Schools Xerox Copier Services Operating 

Lease 

Staff requests approving the Brunswick County Schools Five Year Operating 

Lease with Xerox 

G Operation Services Proposed Water Management Project 

Staff requests approving Water Management Project located at 100 Cougar Drive in Boiling 

Spring Lakes 

H Planning Request to Re Schedule Public Hearing on Map AmendmentZ12 

January 22 2013 Second Reading Adoption 

Staff requests scheduling Public Hearing on Map AmendmentZ12 687 for January 22 

630 pm 

687 for 

2013 at 

I Finance Proposed Depository of County Funds for Investment SunTrust Bank Inc 

Staff requests approving Resolution Authorizing the Establishment of an Account with Sun Trust 

Bank Inc 

VI PRESENTATION 

1 Health Stateof the County Community Health Action Plan David Stanley 

David Stanley Health Services Director presented the State of the County Health Report and 

Community Health Assessment Action Plan Approval 

of these reports are a requirement of the 

North Carolina Public Health Accreditation 

Commissioner Williams moved to approve the State of the County Health Report 

and the 

Community Health Assessment Action Plan as presented The vote of approval was unanimous 

2 NC Forestry Service Annual Report Bill Walker Cape Fear Area Ranger 

Cape Fear Area Ranger Bill Walker presented the North Carolina Forestry 

Service Annual 

Report 

The Board received the report as information 

VII PUBLIC HEARING 

1 Pursuant to notice duly advertised and posted the Brunswick County Board of 

Commissioners conducted Public Hearings in the Commissioners Chambers David R 

Sandifer Administration Building County Government Center Bolivia North Carolina

1 Operation Services Solid Waste Management Plan 

Kimberly Thompson 


Chairman Norris called the hearing to order at 713 pm and announced that the purpose of the 

hearing was to receive input regarding Proposed Three Year Update to the County s Solid Waste 

Management Plan 

Kimberly Thompson Solid Waste Coordinator 

explained that NC General Statute 130A 

309 09A b otherwise known as The Solid Waste Management 

Act of 1989 regulates the 

management of solid waste in North Carolina and requires local governments to look into the 

future and become proactive rather than reactive solid waste planners Long range planning is 

essential for achieving acost effective solid waste management system To this end a Solid 

Waste Management Plan should be a 

publicly endorsed working document that keeps 

control of 

solid waste issues in local government hands and provides a framework for budget preparation by 

anticipating 

future needs 

Ms Thompson informed that the purpose of the public hearing is to inform the community of the 

updated solid waste management plan and provide the public with an opportunity to ask questions 

and gain understanding of the proposed waste management activities The updated 

Solid Waste 

Management Plan will be available for review by the public 

in the Clerk sOffice and at all five 

county libraries The Board of Commissioners must approve the updated Solid Waste 

Management Plan in the form of a resolution 

II PUBLIC COMMENTS 

Chairman Norris asked if there were any members of the audience who wished to address the 

Board There were no comments from the audience 

IIIAD iOURN 

Commissioner Phillips moved to close the hearing at 

unanimous 

715 pm The vote of approval was 

Commissioner Williams moved to 

Adopt the Three YearUpdate to the Brunswick County Solid 

Waste Management Plan The vote of approval was unanimous 

RESOLUTION ACCEPTING AND ENDORSING THE 

SOLID WASTE MANAGEMENT PLAN OF 2022 

FOR BRUNSWICK COUNTY 

WHEREAS it is a priority of this community to protect human health and the environment through 

safe and effective management of municipal solid waste 

WHEREAS the reduction of the amount and toxicity of the local waste stream is a goal of this 

community 

WHEREAS equitable and efficient delivery of solid waste management services is an essential 

characteristic of the local solid waste management system 

WHEREAS it is a goal of the community to maintain and improve its physical appearance and to 

reduce the adverse effects of illegal disposal and littering 

WHEREAS Brunswick County recognizes its role in the encouragement of recycling markets by 

purchasing recycled products

i i 

WHEREAS involvement and education of the citizenry is critical to the establishment of an effective 

local solid waste program 

WHEREAS the State of North Carolina has placed planning responsibility on local government for 

the management of solid waste 

WHEREAS NC General Statute 130A 309 09A brequires each unit of local government either 

individually or in cooperation with other units of local government to update the Ten Year Comprehensive 

Solid Waste Management Plan at least every three years 

WHEREAS the Brunswick County Solid Waste Department has undertaken and completed along 

range planning effort to evaluate the appropriate technologies and strategies available to manage solid 

waste effectively 

NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF Brunswick County 

That Brunswick County s 2022 Ten Year Comprehensive Solid Waste Management Plan is accepted and 

endorsed and placed on file with the Clerk to the Board on this the l7s day of December 2012 

sPhil Norris Chairman 

Brunswick County Commissioners 

ATTEST 

sDeborah S Gore NCCCC 

Clerk to the Board 

VIII ADMINISTRATIVE REPORT 

1 Human Resources Proposed Employee Service Recognition 

Program Debbie Barnes 

Staff recommends approving a Certificate and Catalog Choice Service Award Program and aFY 

2012 2013 Budget Amendment in the amount of 20 000 

Debbie Barnes Human Resources Officer requested approval 

of a budget 

amendment for up to 

20 000 per calendar year or30 000 for all of 2012 and first half 2013 for an 

employee service 

recognition program This funding would go toward honoring employees 

for continuous 

extended service upon achieving specific milestones 5 10 15 20 25 30 35 years of service 

during their careers as full time employees 

Such recognition adds to employee 

morale and 

commitment to the county 

Ms Barnes informed that the service award policy was changed in 2011 to reduce the 

extraordinary cost of the program and to allow for flexibility For the calendar year 2011 

certificates were provided to those employees with 5 years of service excess was 

inventory 

used 

for those with 10 I5 20 25 and 30 years of service Options that were considered for the 

ongoing program to recognize employees for their service milestone Those options are 

certificates pins and or catalogue 

choice 

Ms Barnes indicated that suggestions and feedback have been received from some employees 

and department heads 

Since employees are the cornerstone of Brunswick County operations and 

services Human Resources is recommending certificates continue to be provided for the 5 year 

service milestones and a catalogue 

choice be implemented for all other service milestones 

Calendar year 2012 would be implemented during end of year departmental activities This will 

require a budget amendment of approximately 20 000 If this program is agreed upon then 

service recognition can also be more closely aligned to the employee s service anniversary 

instead of the end of year In considering a real time recognition program an additional 10 000 

should be allotted for first half ofcalendar year 

2013

a 

Staff recommends implementing a combined certificate and catalogue choice service award 

000 for 

program To implement this program would require a budget amendment for either 20 

calendar year 2012 or a total of30 000 for calendar year 2012 and the first half of 2013 

There was discussion and Commissioner Sykes opinioned that the most vital benefit is longevity 

pay and feels a monetary award is most beneficial since items from a 

catalog could end up in a 

drawer or yard 

sale 

Commissioner Sykes moved to implement an unframed certificate of service award program 

and 

continue the longevity The vote of approval 

was unanimous 

2 Human Resources Proposed Changes to the Retiree Blue Cross Blue Shield North 

Carolina Medicare Supplement Plan F Nancy Day 

Staff recommends approving 

Blue Cross Blue Shield Medicare Supplement Plan F for Eligible 

Retirees 

Nancy Day Benefits Program Manager explained that Brunswick County currently provides an 

insurance benefit for eligible retirees age 65 and over that works in conjunction with Medicare 

Part A and Medicare Part B specifically a BCBSNC Medicare Supplement Plan paid by the 

county 

Ms Day explained that over the years different plans have been offered Plan J and Plan F In 

recent years BCBSNC has reduced the number of plans offered and Plan F the current offering 

is basically the same as Plan J the previous offering but with a lower premium The only 

difference in coverage 

in Plan F is the absence of the At Home Recovery benefit and BCBSNC 

indicated that there have been no claims filed for this benefit category 

replaced by the hospice benefit because it is in hospice scenarios where this type 

provided 

This benefit has been 

of care would be 

Ms Day informed that two retirees will remain in their current plan due to the fact that there is no 

comparable less expensive plan 

available to them Brunswick County can realize an annual 

savings of approximately 65 000 if this change is approved and all retirees currently 

in Plan J 

will be required to enroll in Plan F during open enrollment in January 2013 

Commissioner Williams moved to approve the BOBS Medicare Supplement Plan F for eligible 

retirees 

Vice Chairman Cooke voiced concerns with the absence of the At Home Recovery benefit 

Mr David Pridgen BCBS representative informed that with over 18 000 eligible 

ever filed a claim for this service indicating that they may 

no one has 

not be aware that this benefit is offered 

Chairman Norris called for a vote and the vote of 

approval to approve 

the BCBS Medicare 

Supplement 

Plan F for eligible retirees was 4 ayes Williams Phillips Norris Sykes 1 

Cooke 

3 Public Utilities Proposed Encore Construction Company Changer Order No 2 Jerry 

Pierce 

Staff recommends approving Change Order No 2 to the Contract of Encore Construction 

Company 

nay

T 

Jerry Pierce Utility Operations Director explained that during the course of construction of the 

expansion of the Northeast Brunswick Regional Wastewater Treatment Plant an electrical duct 

bank was discovered adjacent to the existing ultraviolet light channel The electrical duct bank 

was not shown on the as built drawings that were prepared when the plant was originally 

constructed 

The duct bank has to be relocated to allow the construction of the new ultraviolet light channel 

The contractor and its electrical subcontractor have prepared a cost estimate for relocation of the 

duct bank and associated wiring 

installation of new 

wiring in the duct bank is 45 352 

The total cost of the reinstallation of the duct bank and 

All of the auger cast 

piles have been installed on the project 

The allowance for the auger cast 

piles exceeded the cost of installing the piles by3000 The second part of this contract is to 

reduce the auger cast pile allowance to the actual costs and reduce the contract 

by3000 

The net increase in the contract amount is 42 352 Staff recommends approval 

of the change 

order and recommends that the Chairman execute the 

change order on behalf of the county 

Commissioner Phillips moved to approve Change Order No 2 with Encore Construction 

Company and increase the contract amount 

by42 352 The vote of approval was unanimous 

4 Parks and Recreation Grant Submission for Waccamaw Park Phase I JimPryor 

Staff recommends approving the Submittal of the 2013 NC Parks Recreation Trust Fund Grant 

Application for Phase I of the Waccamaw Park Project 

Jim Pryor Parks and Recreation Director explained that on December 3 2012 a site Master Plan 

for Waccamaw Park was presented and approved by the Brunswick County Commissioners and 

with that in place the county is eligible to seek external 

funding for certain elements of the 

project as applicable The North Carolina Parks Recreation Trust Fund PARTF is the largest 

public grant funding source in North Carolina for park projects 

It is a50 

lo matching grant 

opportunity with a maximum award of500 000 Brunswick County has benefitted in the past 

from PARTF for the Ocean Isle Beach Park project in the amount of500 000 and Town Creek 

Park in the amount of359 354 

Within Phase 1 

of this project the following development elements are proposed within the scope 

of the grant renovation of 3 existing ball fields including bringing 

them into the Musco 

ControlLynk lighting network the addition of a new ball field9hole disc golf course 2 bocce 

courts 2 horseshoe pits 4 individual picnic sites 2 small 

picnic pavilions 2 batting cages a new 

playground and a new restroom concession building 

The grant also covers general site 

improvements such as parking stormwater utilities ADA sidewalks landscape site furnishings 

signage engineering design and contingency 

The purpose 

of this agenda item is to explain the project as presented for the grant and request 

approval 

to submit the grant With an affirmative vote there is the understanding 

that should this 

project be selected by the NC Park Authority for award of requested funding the county would 

be asked to 

sign a contract with 50 match commitment of funds to 

complete the project only 

elements included in the grant within a3year period from the contract date The grant must be 

submitted by January 31 2013 and the Park Authority will be meeting to award grants in May 

2013 

In summary staff is requesting a grant amount of 500 000 for a project with an estimated cost 

projection of 1583 695

After a short discussion Commissioner Phillips moved to approve the submittal of the 2013 1VC 

Parks 

Recreation Trust Fund Grant Application for Phase lof the Waccamaw Park Project 

The vote of approval was unanimous 

5 Finance Proposed Utility Services Policy Changes Ann Hardy 

Staff recommends approving the Utility Customer Service Policy Revisions as presented 

Ann Hardy Fiscal Operations Director explained the following 

Backeround 

The current 

policy for the Utility Customer Service practices was approved on August 15 2011 

and was 

provided with proposed changes marked 

Current Situation 

The recommended policy clarifications are the result of a review of current 

practices and 

procedures after management staff attended legal workshops and consulted with the County 

Attorney s office and the Institute of Government 

The first recommended revision below is to better explain that a credit is any remaining balance 

on a customer saccount 

The meter deposit is refundable upon termination of service The deposit shall be first applied to 

the customer sfinal account balance with any remainder credit of S or more 

paid to the 

customer by check through the US postal service 

The recommended revision below is to incorporate into policy the current practice observed by 

the county in rejecting service for previous unpaid balances 

The county may reject an application for utility service if the applicant is delinquent in payment 

of bills incurred for service previously supplied at the location or at any other location Any 

person requesting utility service who has an outstanding bill or previously had an unpaid bill 

charged off by the county will be required to repay this amount in addition to the deposit 

The recommended revision below is 

to incorporate into policy the current practice observed by 

the county in transferring service to a third party This process eliminates additional charges for 

disconnections and reconnections during a transfer of service and has been preferred by landlords 

in the county 

After transfer to a third party the owner of 

the property shall resume being responsible for utility 

charges upon 

the earlier of 

1 Tenant property manager s notice to vacate the premises 

2 Notif cation by the property ownerthat the property is vacant or 

3 The date the county determines that the premises are unoccupied 

The recommended revision below is 

to 

incorporate into policy the language displayed 

on the 

county bills for service This is recommended to better inform the public and provide direction to 

county staff 

Bills are due andpayable upon receipt If payment is not received within 20 calendar days of the 

bill date a10 late penalty is applied to the account The account is subject to disconnect ifthe 

current balance is not 

paid by the due date Any 

immediately to avoid disconnect 

unpaid previous balance must be paid 

The recommended revision below is to 

incorporate into policy the county s practice of notifying 

customers of disconnection of service by placing a door hanger at the service address In

addition customers are notified of a disconnect date on their monthly billing 

Customers are 

typically 60 days or more past the due date when the county issues a disconnection 

Service terminations occur during normal service hours Upon arrival at the service address 

county will 

personnel 

disconnect service and notify the customer of the service termination by 

leaving adoor hunger or other means of 

communications 

The recommended revision below is to incorporate into policy the county s practice of addressing 

damages when a reconnection is made The practice is done to avoid potential damage 

to the 

premises resulting from a leak 

The county shall not be responsible for any damages that may result from 

reconnection in the 

absence of the customer If there is no responsible person on the premises when water is to be 

turned on and the county personnel 

determine that water is flowing at the premises county 

personnel 

will turn off the water The customer will be notified of the reason water was not 

turned on and a 

subsequent time for county personnel to return The customer will be charged a 

Premise Visit Fee for every visit to the service location 

The recommended revision below is to 

incorporate into policy the county s practice of requiring 

that payments for reconnection occur prior to 4 pm to insure that the county will have time to 

send staff to the location tore establish service Every 

effort is made tore establish service as 

quickly as possible after receiving payment 

To guarantee asame day reconnection of service payment must be received by400 PM 

The recommended revision below is to incorporate into policy the county s practice of providing 

sewer leak adjustment relief to a customer when it known that the water was not 

discharged into 

the sewer system This occurs when the water leak is determined to be on the outside of the 

dwelling 

If the water was not discharged into the sewer the adjustment may be up to 100 of the sewer 

charges over the greater of 3 months average or4500 gallons from the leak billing period usage 

The recommended revision below is to incorporate into policy that both the monthly payment 

plan amount and the monthly service fees must be paid to avoid disconnection of service 

Payment Plans for Residential Tap and Capital Recovery Fees If the property owner 

participates in a Residential Tap and Capital Recovery Fee Payment Plan the payment plan 

monthly payment must be paid in full each month for 

services to continue 

Recommendation 

Staff recommends that the Board of Commissioners consider adoption 

Utility Customer Service Policy 

of the revisions to the 

Commissioner Sykes moved to approve the Utility Customer Service Policy Revisions as 

presented The vote of approval was unanimous 

6 Finance Proposed Financial Report for November Ann Hardy 

Staff recommends receiving November 2012 Financial Report as information 

Ann Hardy Fiscal Operations Director presented the November 2012 Financial Report 

General Fund 

Presented on the Brunswick County Government website is a schedule of revenues and 

expenditures budget and actual for the General Fund for the period 

basis with comparative actual amounts for the period 

ended 30 11 

ended 11 30 12 on the cash

x 

Total revenues for the General Fund at 11 30 12are 64 1 million compared to 605 million at 

30 11 for an increase of36 million or59 Total revenues collected are 425of the 

amended budget for the fiscal year 

Total expenditures 

for the General Fund at11 30 12 are 587million compared to 567 million 

at 30 11 for an increase of20 million or35Total expenditures are 384 of the budget 

for the fiscal year 

Total fiscal year to 

date revenues are greater than total expenditures by54 million compared to 

38 million in the prior year for a net improvement of 16 million Net transfers to the general 

fund in the current year total 05 million compared to transfers out to other funds of 04 million 

in the prior year 

Water Fund 

Presented on the Brunswick County Government website is a schedule of revenues and 

expenditures budget and actual and changes in fund balance for the Water Fund for the period 

ended11 30 12 on the cash basis with comparative actual amounts for the period ended11 30 

Total revenues for the Water Fund at 1130 12 are 10 million compared 30 11 for a decrease of04 million or38 mainly due to less irrigation consumption 

current fiscal year Total revenues are 50 of the budget for the fiscal year 

to 104 million at 

in the 

Total expenditures for the Water Fund at130 12 are 71 million compared to 67 million at 

11 30 1 for an increase of04 million or59 Expenditures are 39 of the budget for the 

fiscal year 

Total fiscal year to 

date revenues are greater than total expenditures by29 million as compared 

to37 million in the prior year for a net decline of08 million Net transfers to other funds of 

36 million as of11 30 12compared to 27 million at 1130 


Presented on the Brunswick County 

Government website is a schedule of revenues and 

ended 11 30 12 on the 

expenditures budget and actual for the Wastewater Fund for the period 

cash basis with comparative actual amounts for the period ended11 30 

Total revenues for the Wastewater Fund at 130 12 are 73 million compared to57 million at 

1l30 1 for an increase of16 million or 28 mainly due to partner debt reimbursements and 

the additional customers in Calabash and Sunset Beach Total revenues are 

currently 

budget for the fiscal year 

36 of the 

Total expenditures for the Wastewater Fund at 11 30 12 are 54 million compared to 51 

million for an increase of03 million or5 Total expenditures are currently 

26 of the budget 

for the fiscal year 

Revenues are greater than expenditures 

at 130 12 by 19 million compared to 06 million at 

30 11for an increase of13 million Net transfers in were01 million at 11 30 12compared 

to net transfers out of24million at 30 11 

Kev Indicators of Revenues and Exaenditures

wr 

Presented on the Brunswick County Government website are charts with actual history current 

month actual amounts and annual 

budget 

information for major revenues and expenditures in 

both the enterprise and general funds 

Cash and Investments 

Government website 

A Summary of Cash and Investments is presented on the Brunswick County 

as of11 30 12 reports that the County 

all funds including those accruing for outside agencies that the county performs collections plus 

had 134 6million of unrestricted cash and investments in 

224 million of capital project restricted cash from debt proceeds All cash and investments are 

earning an average yield of015 Io 

The Board received the report as information No action was taken 

7 Administration Health and Human Services Naming and Logo Approval Steve Stone 

Staff recommends approving Naming of the Consolidated Human Services Agency Brunswick 

County Health and Human Services and the Logo Design for the Department 

Steve Stone Assistant County Manager Human Services Director explained that in September of 

this year the Board approved a resolution combining the former Health and Social Services 

Departments into a consolidated human services agency The new agency needs a clearer name 

for public communication purposes and a staff team was appointed to make a recommendation to 

the full management team of the department 

The management team unanimously accepted the 

recommended name Brunswick County Health and Human Services as well as the new 

logo 

Staff requests the Board of Commissioners concurrence with the new name and logo 

There was discussion withVice Chairman Cooke and Commissioner Sykes voicing frustration 

with the logo indicating that it doesnt seem to match up with a 

county entity and requesting to 

continue to use the county seal as the logo 

Vice Chairman Cooke moved to adopt the name of Consolidated Human Service Agency 

department 


was unanimous 

for the 

Vice Chairman Cooke moved to not accept the proposed logo and continue using the county seal 


was2 ayes Cooke Sykes 3 nays Norris Phillips Williams 

Commissioner Williams moved to accept the recommended logo 

for the Consolidated Human 

Service Agency as presented The vote of approval was 3 ayes Williams Phillips Norris 2 nays 

Cooke Sykes 

IX BOARD APPOINTMENTS 

1 Tourism Development Authority District 5 2 recommended appointments 

Commissioner Williams nominated Nicole Stone Chairman Norris moved to close the 

nominations The vote of approval 

was unanimous Commissioner Williams moved to approve 

the appointment 

The vote of approval was unanimous Chairman Norris moved to approve the 

recommended appointments of Billy Bernier and Ron Watts The vote of approval 

was 

unanimous 

Nicole Stone filled the expired3year term of Barry Eagle resigned that will on 

expire 

October 

1 2015 Billy Bernier will fill expired term of Kemp Causey and Ron Watts was re appointed to 

serve a 3year 

term that will also expire on October 1 2015 

2 Utility Board District 3 District 5 At Large appointment

Cf s iaj 

Chairman Norris nominated Earl Andrews Commissioner Williams nominated Wayne Holden 

and Commissioner Sykes nominated John Michaux Chairman Norris moved to close the 

nominations The vote of approval 

was unanimous Chairman Norris moved to approve the 

appointments The vote of approval 

was unanimous Earl Andrews and John Michaux were 

reappointed to serve another 2year term that will expire on December 1 2014 Wayne Holden 

will fill the expired term ofThomas Warren that will expire on December 1 2014 

X COUNTY ATTORNEY SREPORT 

1 Utility Easement the Clubs at St James Plantation 

Huey Marshall County Attorney explained that the Town of St James is tearing 

down the old 

bridge on Players Club Drive and building a new one The new 

bridge requires the existing l2 

inch water main to be relocated outside the right of way therefore an easement is needed to 

accommodate the relocation of the water main 

Commissioner Williams moved to approve the Utility 

Plantation The vote of was 

approval 

unanimous 

Easement for The Clubs at St James 

2 Hunting Club Lease Added under Adjustments to the Agenda 


informed that Colonel sNeck Hunting Club requests to lease 

360 acres of county property known as the Colonel sNeck Woodside Tracts off Benton Road 

Tax Parcel 16900004 The Hunting Club will obtain and provide the county with insurance 

coverage for activities on the property Discussing 

of a rate has not been held 

There was discussion involving the proximity of sewer installations near the proposed hunting 

property and possible revenue implications 

Commissioner Phillips moved to authorize the Attorney to prepare a lease and not lease any 

properties close to any county sewer installations focusing south of the Lockwood Folly 

the Woodside Tract include NC revenue 

implications and set the fee of 1 per 

approval was unanimous 

River on 

acre The vote of 

XI OTHER BUSINESS INFORMAL DISCUSSION 

1 Countywide Technology Assessment 

Marty Lawing County Manager gave a brief synopsis of the events leading to the technology 

assessment explaining that seven proposals were received and three were within the amount 

budgeted 

Vice Chairman Cooke proposed saving taxpayer money and allow staff to fix the 

immediate problems such as old software outdated computers and incompatible computers 

within departments and create alotation upgrade schedule then maybe consider a consultant 

Chairman Norris indicated that he understood the assessment would look at the overall picture 

and forecast technology needs 

Commissioner Williams pointed out two different issues with emergency needs and long term 

strategy and indicated that he would like to ask Mr Randone for a list of emergency needs and 

continue the Technology 

Committee to evaluate the proposals 

received and offer 

recommendations 

Commissioner Phillips indicated that he understood the purpose of the assessment was 

provide 

information for services with limited resources and asked the Manager if some of the technology

assessment could be donein house The Manager indicated that the idea behind the study was 

from hearing quite a bit from department 

heads concerned that the county was behind other 

counties in the technology 

field and that s why an independent study was suggested Mr Lawing 

indicated that since it would be very hard for a 

department to be objective with their own needs 

and since technology is so expensive to 

spend 35 000 or40 000 to set out a road map 

from an 

objective independent 

third party with proven practices from other local governments did not 

seem to be a waste of money and upgrading software and personal computers is not even part of 

this 

Commissioner Sykes requested a list of needs from Mr Randone for review by 

determine the need for further assessment from a consultant 

the Board to 

Commissioner Phillips agreed that immediate needs should be brought up to speed 

and Mr 

Randone is aware of those needs but the purpose 

of the proposal is to go one step further Mr 

Lawing added that the scope of the proposed assessment involves network infrastructure 

business continuation plan and more 

efficiency within departments and over 250 000 from non 

departmental 

funds were 

budgeted to implement Phase I 

Chairman Norris indicated that MIS staff has presented technology needs every year during the 

budget process 

and the issue is beyond this in letting us know how to use funds wisely and 

efficiently There s no 

question about the reoccurring needs of the county but we need more in 

depth information 

Steve Randone MIS GIS Director indicated that his staff is actively engaged with other counties 

and have wanted to 

implement some of the things in our departments but needs support 

from the 

Board management and the department heads on some of these new ideas Mr Randone felt that 

the study would probably inform of the same thing MIS staff has been relaying over the years 

Chairman Norris indicated that he agreed but feels the study will tell us more with a master 

plan 

Chairman Norris moved to continue down the path of the technology study with a consultant and 

amended the motion to also direct the MIS GIS Director to present a list of immediate needs at 

the next Regular Meeting The vote of approval was 3 ayes Norris Phillips Williams 2 nays 

Cooke Sykes 

Commissioner Phillips asked the Manager if the 250 000 in the non 

departmental budget was set 

aside for some of the immediate needs that Mr Randone has been bringing to the Board for years 

and the Manager answered that it could be but during the budget process for implementation ofPhase I but could certainly be used for this also 

it was said it would be 

2 Employee Compensation 

Chairman Norris asked for input from staff regarding a request fromVice Chairman Cooke in an 

email proposing a 5 across the board wage increase for all 

employees with the exception of 

those who have been newly hired during the past year or those making over 100 000 Ann 

Hardy Fiscal Operations Director informed that in a pool 

for merit every per cent would equal 

around500 000 per year for example 5would equal 25 million per year and would be half 

that amount if implemented January 1 2013 

Commissioner Cooke requested an across the board 5increase for county employees excluding 

those hired within the last year and those individuals earning over 100 000 annually 

Commissioner Cooke voiced disappointment that RFP s were not sent out until October for the 

salary study that was approved in February and that county employees have essentially lost83

f 

The 2 tied to merit 

of buying power since the 2008 salary freeze with this failing economy 

plus 5 is still 13less than the actual cost of living but would bring 

salaries close to what has 

been lost Municipalities and the schools have stopped the salary freeze but are still in place for 

Director if this 

county employees Commissioner Cooke again asked the Fiscal 

Operations 

proposed increase would affect fund balance or mandate a tax increase and Ms Hardy confirmed 

that the county came into the prior fiscal year with this excess revenue over expenditures 

and this 

proposal 

would not impact a tax increase and the fund balance would not be affected if the Board 

decides to approve 

Commissioner Williams asked about the status of the compensation study and Mr Lawing 

indicated that during a conference call with Evergreen Solutions they indicated they could present 

salary survey results and recommended adjustments if any and offer options as early as January 7 

2013 The informed that the Board could vote at 

Manager that or additional 

point request 

information and or modifications to the options and make a decision at the January 22 2013 

Regular Meeting 

Commissioner Sykes 

asked if the Board makes a decision on 

January 22 when will it be 

implemented and Mr Lawing indicated as soon as 

possible 

Commissioner Williams indicated that the budgeted money could be better utilized implementing 

the ongoing salary study and would like to review the results of the study before making a 

decision 

Board members recognized employees that were present and indicated that they wanted to have 

the opportunity to consider all options before taking action and empathized with the hardship of 

the failing economy 

Commissioner Williams moved to table the issue of compensation until the next meeting 

vote of was 

approval 

4 ayes Williams Phillips Norris Sykes 1 nay Cooke 

The 

Commissioner Cooke asked if any 

of the Commissioners had considered a Christmas Bonus for 

employees and received a negative response 

Mr Lawing asked to schedule a workshop to receive information from Evergreen Solutions 

regarding the salary study It was consensus to schedule the workshop for January 8 2013 

XII ADiOURNMENT 

At824 pm Commissioner Phillips moved to recess the Regular Meeting until January 8 2013 

at300 pm to hold a Salary Study Workshop The vote of approval 

was unanimous 

Phil Norris Chairman 

Deborah Debby Gore NCCCC 

Clerk to the Board

a 

cr 



PUBLIC HEALTH TRAINING SESSION 

DECEMBER 17 2013 

300PM 

The Brunswick County Board of Commissioners held a Local Governing Boards for 

Public Health Training Session on the above date at300 pmCommissioners Chambers 

David R Sandifer Administration Building County Government Center Bolivia North 

Carolina 

PRESENT 

Commissioner PhilNorris Chairman 

Commissioner J Marty CookeVice Chairman 




STAFF 







David Stanley 

Health Services Director 

Fred Michael Assistant Director 

Wayne Raynor Instructor 

I CALL TO ORDER 

Chairman Norris called the session to order at 300 pm 


those items are incorporated herein 

David Stanley Health Services Director welcomed the Board and Staff to the required training as 

part of the annual accreditation and introduced Instructor Wayne Raynor NC Institute of Public 

Health 

Mr Raynor presented a power point presentation of the NC Local 

Governing 

Health Role and Responsibility 

Boards for Public 

Mr Raynor 

reviewed and discussed the Public Health Challenge Serving the Community 

Understanding the Role of the Board of Health Role and Expectations of Board Members Legal 

Responsibilities and Authority The Effective Board Health Director Relationship and House Bill 

438 

Mr Raynor reviewed the impact of health promotion and disease prevention on the health and 

well 

being of the community the role of the board in carrying out the three core functions of 

public health the ten essential services that relate to the practice of public health laws and 

statutes 

regulating the local health system guidelines and expectations for effective members and 

necessary measures for an effective working relationship

S 

i 

r4 a 

The Board thanked Mr Raynor and staff for their dedication and efforts 

IIAD 

TOURNMENT 

Chairman Norris moved to 

adjourn the Regular Meeting at416 pm The vote of approval was 

unanimous 



Clerk to the Board

idd 



SALARY STUDY WORKSHOP 


300PM 

The Brunswick County Board of Commissioners met in Regular Session on the 

above date at300 pm Commissioners Chambers David R Sandifer Administration 

Building County Government Center Bolivia North Carolina 

PRESENT 


Commissioner J Marty CookeVice Chairman 




STAFF 







Dr Jeffrey Ling Evergreen Solutions Inc 


Chairman Norris called the meeting to order at302 pm 


those items are incorporated herein 

Marty Lawing County Manager explained that the primary purpose of the workshop is to receive 

preliminary feedback and discuss options to be presented by Dr Jeffrey Ling Evergreen 

Solutions Inc 

Dr Ling presented a power point presentation and discussed the following 

Interim Findings 

Employees perceive pay to be slightly lower than market 

Employees are generally satisfied with their work and the county as an employer 

Market pay range data show that the county srange values are slightly lower8 at midpoint 

than average market midpoints 

Market average salaries are 

approximately 03Ic higher than the county saverage 

benchmark positions 

salaries for the 

Solution Summary 

Adjust value of ranges by 8to achieve better alignment with the 50h percentile 

Statistical regression to unite JAT scores with market date 84 Io correlation 

Slot job classes according to internal and external equity 

Develop 

cost to minimum 

Factor in MIT feedback and reclassifications 

Develop full parity option based on 30 year tenure

i 

Implementation Cost 

1 8increase to 

grades current grade placement bring to minimum only 497 865 

2 Same as 1 

plus JAT based reclassifications and grade reassignment 658 347 

3 Same as 2 plus MIT based reclassifications and grade reassignment 711 243 

4 Same as 3 plus full 30 year parity 1996 746 

Next Steps 

Finalize solution 

Conclude benefits analysis 

Present to Commissioners1813and again if necessary 

Prepare draft and final reports 

Dr Ling reviewed preliminary results indicating that in fact county employees are about 8 

below public employees and about03behind employees in similar positions in private 

companies in comparing average midpoints Dr Ling explained that the information solicited 

from other counties municipalities and private companies and analyzed by Evergreen 

did not 

account for some 

things that often affect salaries on an individual level such as differences in 

merit pay or benefits between different organizations or years of experience that an employee 

might bring to the position if it were not all with the current employer 

Dr Ling explained that the8 lag indicates that county employee salaries were 

probably behind 

before the economic downturn and some salaries have probably eroded since the downturn 

Vice Chairman Cooke referring to an attachment received in a 

January 7 2013 email Job 

Assessment Tool 

Scoring Worksheet indicated that it appeared some of the JAT scores were 

shifted from their initial scores and asked how this happened as one classification scored over 

1000 and was adjusted over 200 points lower Vice Chairman Cooke also questioned how a 700 

score 

employee ranks more in salary than an 900 score 

employee Vice Chairman Cooke 

requested that Evergreen include a proposal to compensate those employees who have been 

recognized not only locally but state and nationally for excellence and still have not reached their 

midpoint as well those who have received additional certifications and further education without 

recognition or compensation 

Dr Ling indicated that an overlap could occur and if the market indicates that a 700 score is 

rewarded more in the market place than an 800 score that sanother variable used in summation 

and if employees are recognized locally or statewide or received additional certifications or 

further education the JAT or market value does not 

pick that up that is a factor that shows their 

value to this organization and if it is important this needs to be relayed to Evergreen 

to be taken 

into consideration for an incentive proponent such as tuition reimbursement salary advancement 

or assure an interview forin house candidates 

Commissioner Sykes indicated that in checking records of previous county salary studies it 

seemed that those studies were never 

accomplished therefore causing salaries to fall behind the 

market value continuously with each study and asked about feedback from management 

Ling explained that feedback had been logistical in nature and Evergreen notified county staff of 

the status of the study and asked for guidance for the presentation Commissioner Sykes stated 

that her main concern was that the salary and grade level were equivalent with the job description 

with emphasis on those with tenure Commissioner Sykes requested a copy of the data provided 

from the comparative entities 

Dr

Vice Chairman Cooke asked for clarification regarding any direction from staff during 

conference calls spread sheets or any suggestions or amendments and Dr Ling replied that 

Evergreen had not been unduly influenced on any result provided and the Attorney 

meaning of unduly 

asked the 

Commissioner Williams asked the consultants to ensure that any personality conflicts between the 

department head supervisor and employee does not inhibit the classification 

study 

Commissioner Williams asked for clarity indicating that the only employees who will receive an 

increase are the employees moving from one grade to another and Dr Ling answered that the first 

group were the employees moved up to minimum and the second group would be those that fait 

in place other than expected based on 20 or 30 years 

Commissioner Williams voiced appreciation that the employees feel positive about the mission of 

the county and asked if the JAT indicated they felt the way they were being treated and their 

salaries were in line with the mission and Dr Ling replied that many employees 

mission is 

feel that the 

more 

important than their compensation but have lived here all their lives and are 

dedicated to the county 

Dr Ling indicated that Evergreen records the actual score 

provided from the employee and the 

adjustments from the supervisor and then the Evergreen analyst reviews the job description tasks 

and provides a score as well Many times that score falls between the employee and supervisor 

scores Dr Ling explained that Evergreen estimates the range of points that a grade should have 

an 

example being if an employee scores 1000 points they should fall into the highest grade or 

something is wrong 

Commissioner Phillips thanked Evergreen for their efforts and indicated that he is 

forward to feedback from the department heads and staff 

looking 

The Manager asked Dr Ling to clarify the number of positions surveyed and Dr Ling referred to 

the handout that included 74 positions only using the process of statistical anchors of low mid 

and high paying jobs and include jobs that include a certain group and focus groups provided by 

departmentheads employees 

The Manager asked for clarification of the other options and Dr Ling explained that the next 

option to be investigated is related to grades and the analyst will look at the average placement of 

the grade versus the market and make a determination that they fall into the correct 

place 

and if 

they don t based on the grade instead of the overall solution of 8 move those individual 

classes to the grade that matches the market differential 

noting that every job will not be looked at 

this way but those on the spreadsheet 

will average that amount within the grade and that grade 

will be moved and recalculated therefore producing a cost to move people into the right 

box other 

than the8 

Dr Ling further explained that the Evergreen analyst 

will also see if 20 years is sufficient to 

capture where employees should be over the course of their career and look at what other 

alternatives we have to address that issue One hybrid may be that the Board wants to ensure that 

employees reach the market competitive point by a certain time in their career but after that have 

the flexibility to rely on merit Another perspective would be one split solution to address the 

squeakiest wheels where 8 would address one group of employees that moves the whole 

system and another special treatment given to those that have been most adversely impacted by 

the market not 

changing the structure but changing the take home pay

The Manager asked for a target date and Dr Ling indicated that it would probably take34weeks 

to review feedback from department heads and prepare a finalized draft 

The Fiscal Operations Director asked for clarification so the Board would understand when they 

see the average market value salary is not our midpoint and Dr Ling explained that the average 

market value could be overor under keeping in mind that Evergreen does not have all the jobs so 

other jobs may fall into a pay grade that were not part of the salary survey Based on the solution 

it moves the plan 8and averages all the information together to create a solution not meaning 

that someone is overpaid or underpaid it indicates the pay grade that they 

fall in 

It was consensus to create a solution for each individual pay grade 

The Manager asked to establish a protocol in receiving information with this being an atypical 

situation since it was decided that the Board would be presented the information at the same time 

that staff viewed the final 

presentation and then staff would work on revisions and come back 

with recommendations 

Mr Lawing indicated that this was deviated from due to trust issues 

because staff knew that there would be comments 

along 

that line The Manager asked the 

Board sexpectations for the protocol and it was consensus from Commissioners Cooke Sykes 

Phillips and Williams to 

provide all correspondence emails and or calls that transpire between 

the county department 

heads and Evergreen and that no information or 

correspondence takes 

place without knowledge of the Board to ensure openness in the process with the understanding 

that it is a 

working document Chairman Norris declined the correspondence 

It was consensus to move forward with structure 

change to ensure that individual 

employees 

receive salaries commensurate with their work reflecting tenure and other aspects of employment 

avoiding previous situations where an 

employee is in the middle of a pay grade the grade is 

increased but the employee salary remains the same Commissioner Sykes noted that the Sheriff 

a Major in the Sheriff sOffice and Register of Deeds should be included in the study also 

The Chairman thanked Evergreen for their presentation expressing his interest to complete the 

study and keep things 

on track for future Boards 

At438 pm Vice Chairman Cooke moved to enter Closed Session pursuant to NCGS 143 

318 11 a 3 to consult with the Attorney to consider and give instructions concerning a 

potential 

or actual claim administrative procedure or judicial action one 

being the Lichty matter 


was unanimous 

Chairman Norris called the meeting back to order at529pm and the Attorney 

direction was given in Closed Session that will be disclosed upon response from the other party 

announced that 

Commissioner Williams moved to stop the process for a proposed 

Hunting Club The vote of approval 

was unanimous 

Lease to the Colonel sNeck 

The Manager requested to set the date of February 4 2013 at 400 pm for the dedication 

ceremony for the Jerry D Lewis Brunswick County Public Utilities Operations Center 

consensus to schedule the ceremony at this time 

It was 

IIAD 

iOURNMENT 

Commissioner Williams moved to 

adjourn the meeting at530 pm The vote of approval 

was 

unanimous

o e g 

e 



AGENDA MEETING 


800AM 

The Brunswick County Board of Commissioners held an 

Agenda Meeting on the 

above date at800 am Commissioners Chambers David R Sandifer Administration 

Building County Government Center Bolivia North Carolina 

PRESENT 


Commissioner Marty CookeVice Chairman 



STAFF 








Chairman Norris called the meeting to order at802am 

Staff discussed proposed items for the upcoming January 22 201 Regular Meeting with Board 

members and made adjustments 

Vice Chairman Cooke discussed the need for a policy for lowering the flags in the event of a 

deceased employee such as Det Kyle Jones who passed away 

this week 

After discussion of flag regulations and etiquette 

the Attorney indicated that the Board has 

authority to authorize lowering of the Brunswick County Flag but the State Flag and the United 

States Flag are controlled by superior jurisdictions 

Vice Chairman Cooke moved to lower all 

county institutions that have a Brunswick County Flag immediately and until Mr Jones is laid to 

rest 

Steve Stone Assistant County Manager informed that he has a 1985 written opinion from the 

Institute of Heraldry which is part of the Pentagon that states local governments and private firms 

may lower the Federal Flag Mr Stone informed that he called yesterday and was told by the 

person on the phone that the United States Code only applies to the Federal Government and how 

the Federal Government handles the flag 

Mr Batton interjected that there is a difference between the law and flag etiquette the law also 

allows for one to burn the flag that s not the case here but there is a difference 

Vice Chairman Cooke thanked staff for the information and asked if the Board has authority to 

lower the Federal 

Flag and the Attorney indicated that there are several 

patriotic groups 

in the 

county that become incensed with the flag and should be considered since the key word from Mr 

Stone is may lower the flag

t 

Vice Chairman Cooke amended the motion to lower the Brunswick County Flag and the National 

Flag 

to half mast in honor of Detective Jones event 

only until a policy is established The vote of 

approval was 3 ayes Cooke Sykes Williams 1 nay Norris 

Chairman Norris informed that he has high regards for Det Jones and any other employee but 

when he sees a United States Flag at half mast it implies a national crisis or 

mourning 

and thinks 

it should be carefully considered 

Vice Chairman Cooke informed of 2 individuals in the Parks and Recreation that received 

Employee of the Year awards and asked for consideration for recognition before the Board and 

the Manager explained that some departments recognize Employee 

of the Month Year awards 

within the department 

and we cant assume that everyone wants to come back at 

night for a 

Commissioner meeting 

It was consensus that if submitted for recognition 

considered on a case by case basis 

it should be 

Chairman Norris indicated there had been 

discussion regarding a Sheriff sOffice Liaison 

Committee and a committee to look at government efficiency to consider fire fees and fire tax and 

will be brought up 

at the meeting Vice Chairman Cooke volunteered for service on the proposed 

committees since he will be attending the conference in Raleigh 

IIAD 

iOURNMENT 

The meeting adjourned at 916 am 



Clerk to the Board

Brunswick County 

Board ofCommissioners 

ACTION AGENDA ITEM 

2012 

ti 

TO Marty K Lawing County Manager 

ACTION ITEM 

MEETING DATE 

FROM Kenneth D Perry Tax Administrator DATE SUBMITTED 

Ext 2797 

VB1 

01 22 13 

01 11 13 

ISSUE ACTION REQUESTED 

Approval 

of September 2012 Motor Vehicle Valuation 

PUBLIC HEARING YES No 

Levy 

BACKGROUND PURPOSE OF REQUEST 

To accept value and charge the tax collector with the levy as specified for each tax jurisdiction 

FISCAL IMPACT 

BUDGET AMENDMENT REQUIRED 

YES 

NO 

CAPITAL PROJECT GRANT ORDINANCE REQUIRED YES NO 

PRE AUDIT CERTIFICATION REQUIRED 

YES 

NO 

REVIEWED BY DIRECTOR OF FISCAL OPERATIONS YES NO 

CONTRACTS 

AGREEMENTS 

REVIEWED BY COUNTY ATTORNEY YES NO NA 

ADVISORY BOARD RECOMMENDATION 

COUNTY MANAGER SRECOMMENDATION 

Approve September 2012 Motor Vehicle Valuation and Levy as presented 

ATTACHMENTS 

1 September 2012 Motor Vehicle Valuation Levy 

2 September 2012 Motor Vehicle Discovery Valuation Levy 

3

co 

d r 

ACTION OF THE BOARD OF COMMISSIONERS 

APPROVED ATTEST CLERK TO THE BOARD 

DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2011 Dec 09

vr 


of Brunswick 

OFFICE OF THE TAX ADMINISTRATOR 

PO Box 269 BOLIVIA NC 28422 

www brunsco net 

Kenneth D Perry 

Tax Administrator 

Email kperryL brunsco net 

Telephone 910 253 2797 

Fax 910 253 2835 

MEMORANDUM 

TO 

Brunswick County Board of Commissioners 

FROM 



DATE January 10 2013 

SUBJECT September 2012 Motor Vehicle Valuation Levy 

Attached please find the September 2012 Department of Motor Vehicle renewal report 

and the subsequent valuation and levy effective January 1 2013 for motor vehicles in Brunswick 

County and related municipalities and Dosher Hospital District 

Also attached is the write off scroll for September 2012 

Please accept these valuations and charge the county tax collector with the levy as 

specified for each taxing jurisdiction per 

said attachment 

Thank you and if you have any questions please contact me at your convenience 

cc Ann 

Hardy Director of Fiscal Operations

Sep 12 DMV BILLING 12j2 

Unit Names Tax Amt Appr value Spec Eq Val Bills Rate 

25 BELVILLE 671 47 983 091 

116 0683 

20 BOILING SPRING LAKES 5187 65 3051 455 385 01700 

23 BOLIVIA 37 33 74 610 12 0500 

19 CaLA9ASH 929 79 1062 540 117 0875 

18 CAROLINA SHORES 2528 05 2488 180 249 01016 

16 CASWELL BEACH 645 54 379 710 32 01700 

13 HOLDEN BEACH 128 06 888 230 76 01270 

31 LELAND 19 130 60 12 627 328 124 01515 

14 OAK ISLAND 13 731 72 4993 053 598 02750 

24 NAVASSA 1258 40 629 200 88 02000 

28 NORTHWEST 466 51 222 140 43 02100 

12 OCEAN ISLE 6EACH 1776 62 1366 605 91 01300 

26 SANDY CREEK 402 30 134 100 16 03000 

22 SHALLOTTE 7457 33 2130 514 217 03500 

21 SOUTHPORT 5866 00 2388 440 241 02456 

11 SUNSET BEACH 4219 71 4018 773 331 01050 

27 VARNAMTOWN 152 91 305 610 33 0500 

17 VILLAGE OF BHI 05910 

29 5T 7AME5 2734 64 5467 468 379 0500 

BRUNSWICK COUNTY 353 869 

79 970 353 8098 04425 

30 DOSHEA HOSPITAL 465 13 11 163 091 1217 0400 

Total all Cities 68 324 63 43 211 047 4148 

Total all units 

a26 659 45 134 344 491 13 463 

Sep 12 DMV BILLING LESS TRANS TOTAL 112012 

Unit Names Tax Net Appr Value Spec Eq 

val Bills Rate 

25 BELVILLE 460 6720 20 0683 

20 SOILING SPRING LAKES 37 31 980 65 01700 

23 BOLIVIA 140 2780 6 0500 

19 CAU BASH 586 670 15 0875 

18 CAROLINA SHORES 437 4320 12 01016 

16 CASWELL BEACH 189 110 3 01700 

13 HOLDEN BEACH 590 4650 i6 01270 

31 LELANO 37 99 25 060 66 01515 

14 OAK ISLAND 52 42 18 990 79 02750 

24 NAVASSA 672 360 7 02000 

28 NORTHWEST 216 1030 3 02100 

12 OCEAN ISLE BEACH 351 2700 12 01300 

26 SANDY CREEK 528 1760 4 03000 

22 SHALLOTTE 13 29 3790 13 03500 

21 SOUTHPORT 12 51 5080 17 02456 

11 SUNSET BEACH 95 9429 22 01050 

27 VARNAMTOWN 120 2390 

6 0500 

17 VILLAGE OF BHI 0 05910 

29 5T AMES 172 3420 9 0500 

BRUNSWICK COUNTY 2362 82 533 959 1167 04425 

30 OOSNER HOSPITAL 19 88 49 730 155 0400 

total all Cities 208 14 135 239 375 

Total all units 2590 84 718 928 1697

lr 

December Levy DMV Monthly Discovery 12013 

i unit Names Tax Ant Appr value Spec Eq val Bills Rate 

25 BELViLLE 0663 

20 BOILING SPRING LAKES 01700 

23 BOLIVIA 0500 

19 CALABASH 0875 

18 CAROLINA SHORES 01016 

16 CASWELL BEACH 01700 

13 HOLDEN BEACH 01270 

31 LELAND 20 49 13 524 3 01515 

14 OAK ISLAND 235 

85 580 7 02750 

24 NAVASSA 462 2310 1 02000 

28 NORTHWEST 02100 

12 OCEAN ISLE BEACH 01300 

26 SANDY CREEK 03000 

22 SHALLOTTE 03500 

21 SOUTHPORT 15 05 6133 4 02456 

11 SUNSET BEACH 01050 

27 vARNAMT0YR 1 0500 


29 ST 7AME5 0500 

BRUNSWICK COUNTY 1030 02 239 408 44 04425 

30 DOSHER HOSPITAL 42 90 107 219 13 0400 

Total all Cities 275 51 107 547 15 

Total all units 1348 43 454 174 72 

December Levy DMV Discovery LESS THANS TOTAL 12013 

Unit Names Tax Alrtt Appr Value Spec Eq Val 1 Bills Rate 

25 BELVILLE 0683 

20 BOILING SPRING LAKES 01700 

23 BOLIVIA 0500 

19 UuBASH 0875 

18 CAROLINA SHORES 01016 

16 CASWELL BEACH 01700 

13 HOLDEN BEACH 01270 

31 LELAND 01515 

14 DAK ISLAND 02750 

24 NAVASSA 02000 

28 NORTHWEST 02100 

12 OCEAN ISLE BEACH 01300 

26 SANDY CREEK 03000 

22 SHAILOTTE 03500 

21 SOUTHPORT 02456 

11 SUNSET BEACH 01050 

27 vARNAMTOWN 0500 


29 ST JAMES 0500 

BRUNSWICK COUNTY 04425 

30 DOSHER HOSPITAL 0400 

Total all cities 

Total all units



2013 

y 

TO 


ACTION ITEM VB2 

MEETING DATE January 22 2013 

FROM Ken Perry 

DATE SUBMITTED January 10 2013 

Ext 2797 

ISSUE ACTION PUBLIC HEARING YES 

REQUESTED No 

Receive the monthly report oftax collections for FY 2012 

2013 Consent Agenda 


Report 

satisfies GS 105 350 7 Tax Collector must 

regularly provide results to the governing body 

FISCAL IMPACT 

BUDGET AMENDMENT REQUIRED YES NO 


PRE AUDIT CERTIFICATION REQUIRED YES NO 


CONTRACTS 

AGREEMENTS 




Receive Monthly Tax Collection Report for December 2012 as presented 

ATTACHMENTS 

I Cover letter delivered electronically 

2 Collection Summary Report delivered electronically 

3

4 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised2013 Jan 04

County of Brunswick 


PO Box 269 BOLIVIA NC 28422 




Email kpeny@brunsco net 

Telephone 910 253 2797 

Fax910 253 2835 

MEMORANDUM 

To 

Brunswick Board of Commissioners 


From 

Kenneth D Penry Collector ofRevenue 

Date January 10 2013 

Subject 

PRECEDING MONTH SCOLLECTION REPORT OF TAXES 

This letter serves as the monthly report of County tax collections per GS 105 350 7 The report 

2012 2013 collections from July 1 2012 through December 3l 2012 

is for Fiscal Year 

The property tax collections for the first half of the fiscal year are completed While the results below appear to be 

behind last year s results this is just a timing 

difference due to the calendar between 2011 and 2012 There was a 

lockbox processed by BBT on December 31 2012 which was posted 

in the tax system on January 2 The County 

portion of this lockbox was41 M This indicates collections are on target with the expected results 

Property 

Dec l 1 Dec 12 Dec 11 Dec 12 Diff 

Tax Collected 66 13 62 63 68M 65M 3 M 

Motor Vehicle Tax Collected 76 94 78 92 13 M 18 M 05 M 

70 1M 67 3M 

28M 

In addition we have collected36 M of delinquent taxes and07 M in interest years 2 10 from July 1 through 

December 31st Approximately 17 M of this amount was a 

payment of delinquent taxes from Bank of America for 

775 parcels owned by various entities of the Coastal Companies 

Respectfully submitted 

nneth D Perry 

cc Debby 

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aoia 

1d 


ACTION ITEM 

MEETING DATE 

FROM Kenneth D Perry Tax Administrator DATE SUBMITTED 

Ext 2797 

VB3 

1 2213 

1ll t3 

ISSUE ACTION REQUESTED PUBLIC HEARING YES NO 

Tax Releases for January 2013 


Approval of tax releases for January 2013 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 




Approve January 2013 Tax Releases as presented 

ATTACHMENTS 

1 Tax Releases for January 2013 

2 Motor Vehicle Releases for January 2013 

3 Fire Fee Releases for January 2013 for information only



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

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2013 

Fi 

TO 

Marty K Lawing County Manager ACTION ITEM 

MEETING DATE 

FROM Ann B Hardy DATE SUBMITTED 

Ext 2060 

VC 

Jan 22 2013 

Jan 1 1 2013 

ISSUE ACTION REQUESTED PUBLIC HEARING 

YES NO 

Fiscal Items for Approval 


Budget Amendments Capital Project Ordinances and Fiscal Items of a routine nature are 

presented 

on the consent agenda for approval 

FISCAL IMPACT 






Revenues 

State Misdemeanant Reimbursements 104320 383994 5000 

Expenditures 

Uniforms 104320 421200 5000 

The budget amendment above is to appropriate reimbursements for housing State inmates for uniform 

expenditures that are expected to exceed amounts 

budgeted 

Health Fund 

Revenues 

Gifts Memorials 135162 383303 125 

Expenditures 

Special Projects 135162 423 04 125 

The budget amendment above is to appropriate a donation in the amount of 125 for the Child Health 

Program The funds were a donation to the annual Christmas Family Fund 

Health Fund 

Revenues

State Revenues Restricted 135186 332000 16 644 

Expenditures 

Special Program Materials 135186 423100 644 

Supplies 

Materials 135186 426000 1000 

Minor Operating Equipment 135186 426100 5000 

Major Operating Equipment 135186 426200 10 000 


appropriate additional state revenues restricted for the 

Bioterrorism Program 

Health Fund 

Revenues 


Expenditures 

135128 332000 40 205 

Special Programs 135128 423100 40 205 


appropriate additional state revenues restricted for the Healthy 

Carolinians Program in the amount of40 205 to support the Eat Smart Move More Community 

Grants Program 

Health Fund 

Revenues 


Expenditures 

135162 332000 11 892 

Lab Supplies 1 35 162 423700 3000 

Drugs 135162 423800 2892 

Medical Supplies 135162 423900 2000 

Printing 135162 434100 4000 


appropriate additional state revenues restricted for the Child 

Health Program child and adolescent reproductive health clinical services in the amount of11 892 

GeneralFund Plannine 

Expenditures 

Contingency 109910 499100 

20 000 

Advertising 104910 439100 20 000 


Contingency 

to the 

planning department to for advertising fees expected to exceed amounts budgeted for the fiscal year 

There is 41 040 available in Community Development Contracted Services derived from planning 

salaries reimbursed from grant administrative costs set aside for future community development 

Revised 2013 Jan 04

yA 

projects 104907 439911 

GeneralFund Non 

Deaartmental 

Expenditures 

Contingency 109910 499100 114 899 

Emergency Contingency 109910 499101 35 101 

Repair Maintenance Hospital 104290 435 i 50 150 000 

Restricted 


Contingency to the non 

department for repair and maintenance former hospital building 

County Caaital ProjectsFund Airaort Grants 

Revenues 

36244 5871State Aid 

Expenditures 

36244 5871Grant Expenditures 

438157 332101 85 000 

438157 449815 85 000 


appropriate NCDOT State Aid in the amount of85 000 for grant 

number 36244 5871 for the construction of amulti purpose operational safety building Fear at the Cape 

Regional Jetport 

CONTRACTS 

AGREEMENTS 




Approve FY 2012 2013 Budget Amendments as presented 

ATTACHMENTS 

1 

2 

3 

Revised 2013 Jan 04

ti 

11 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2013 Jan 04

RESOLUTION IN SUPPORT OF 

NORTH CAROLINA COASTAL CAUCUS 

WHEREAS representative governance for the State of North Carolina is primarily placed in the 

capable hands of the 170 Members ofthe Senate and House of Representatives of the North Carolina 

General Assembly and 

WHEREAS those Members are elected to the General Assembly from every corner of the Tar Heel 

State America s 10h most populous state taking with them to Raleigh the wishes needs and 

concerns of those who elect them for the public good of all our Citizens and 

WHEREAS the coastal areas of North Carolina are distinct from the other parts of our State in 

many of the environmental and developmental challenges we face the types of industries that 

provide the impetus for our contribution to the North Carolina economy and the elements that make 

up the basis for our quality of life for ourselves and our many visitors and 

WHEREAS the formation oflike minded groups of elected representatives known as caucuses is a 

long and respected tradition of the North Carolina General Assembly having been created over time 

for a 

variety of purposes 

NOW 

THEREFORE BE IT RESOLVED by the 

governing body of the 

municipality county support and encourage the formation and aggressive engagement of a bi 

partisan Coastal Caucus which will include Members of both the Senate and House of 

Representatives of the North Carolina General Assembly who will labor diligently and cooperatively 

to ensure that Coastal North Carolina continues to be an 

integral and vibrant component of The 

blessed land the best land the Old North State 

Adopted this 

day of 

ATTEST 

SEAL



2013 

ci 

TO 


MEETING DATE 

FROM 

Stephanie Lewis Operation Services Director DATE SUBMITTED 

Ext 2521 

VE 

1 22 13 

10 13 


Staff requests a budget amendment to increase revenue from new USAGE contracts 


The US Army Corps of Engineers historically contracts with the County of Brunswick to 

provide 

mosquito control for the dredge material disposal sites of Brunswick County and a portion of the 

mosquito control for the USACE Wilmington Harbor Eagle Island and Cape Fear River dredge 

disposal sites 

The contract to provide mosquito control for the dredge material disposal sites of Brunswick County 

increased for FY13 by the amount of3400 The total contract amount is 80 000 According 

this to 

contract the 

County of Brunswick is responsible for developing and implementing an Integrated 

Pest Management plan for mosquitoes and is responsible for all 

mosquito control activities in USACE 

dredge material disposal sites 

The contract to 

provide mosquito control for the USAGE Wilmington Harbor Eagle Island and Cape 

Fear River dredge disposal sites increased for FY13 by the amount of 21 960 The total contract 

amount is 150 000 According to this contract the County of Brunswick is responsible for 

developing and implementing an Integrated Pest Management Plan for mosquitoes that are produced 

in association with the US Army Corps of Engineers dredge material disposal sites a 

plan for 

physical spoil earthwork construction activities at the USAGE Eagle Island Disposal 

treatment ofthe surrounding impact zone 

Site and 

The contract 

period for these contracts is January 1 2013 through December 31 2013 The budget 

amendment reflects the expected increase in revenue and is based on a prorated amount bringing the 

new total expected revenue to 211 960 for FY 13 

FISCAL IMPACT 




REVIEWED BY DIRECTOR OF FISCAL OPERATIONS 

YES NO 

General Fund Operation Services 

Revenues 

Federal Revenue 104280 331000 25 360

Expenditures 

Chemicals 104280 421300 25 360 

CONTRACTS 

AGREEMENTS 




Approve FY 2012 2013 Budget Amendment for additional Revenue from the US Army Corps of 

Engineers for Mosquito Control 

ATTACHMENTS 

1 

2 

3 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 

CLERK TO THE BOARD 

OTHER 

Revised2013 Jan 04



2013 

1tA i 

TO 

FROM 


Pamela H Cheers 

Ext 2214 

ACTION ITEM 

MEETING DATE 

DATE SUBMITTED 

VF 

0122 2013 

O 103 2013 


2013 Civil 

Rights Certification 

PUBLIC HEARING YES NO 


Execution of the Public Housing Agency s 2013 Civil Rights Certification 

FISCAL IMPACT 

BUDGET AMENDMENT REQUIRED YES 

No 


PRE AUDIT CERTIFICATION REQUIRED YES 

NO 


CONTRACTS 

AGREEMENTS 

REVIEWED BY COUNTY ATTORNEY YES NO 

NA 



Approve the Brunswick County Public Housing Authority s 2013 Civil Rights Certification 

ATTACHMENTS 

1 Civil Rights Certification 

2 

3



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2013 Jan 04

I 

Civil Rights Certification 

US Department of Housing and Urban Deve gt 

Office ofPublic and Indian Housing 

Expires 430 2011 

Civil Rights Certification 

Annual Certification and Board Resolution 

9cting on behalfof the Board ofCommissioners of the Public Housing 4gency PHA listed below as its Chairman 

or other 

authorized PHA oJicial if there is no Board ofCommissioner I approve the submission ofthe Plan jor the PHA ofwhich this 

document is a part and make the jol owing certification and agreement with the Department ofHousing and Urban Development 

HUD in connection with thesubmission of the Plan and implementation thereof 

The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of 

the Civil Rights Act of 1964 the Fair Housing Act section 504 ofthe Rehabilitation Act of 1973 and title lI of 

the Americans with Disabilities Act of 1990 and will affirmatively further fair housing 

Brunswick County PHA 

NC147 

PHA Name 

PHA Number HA Code 

hereby certify that all the information stated herein as well as any information provided in the accompaniment herewith is true and 

rosecute false claims and accurate Warning 

statements Conviction HUDwill 

ma result incriminal and orcivil allies 18USC 1001 I O10 1012 31 USC3729 3802 

Name of Authorized Official 

Phil Norris 

Title 

Chairman Board of Commissioners 

Signature 

Date 

formHUD 50077 CR12009 

OMB Approval No 2577 0226



2013 

TO 


MEETING DATE 

FROM James Fish Executive Director BSRI DATE SUBMITTED 

Ext 754 7974 

VG 

O 123 2013 

0107 2013 

ISSUE ACTION REQUESTED PUBLIC HEARING YES No 

Signatures of County Finance Officer and Chairman of the Board of Commissioners needed on 

attached BSRI Nome Care Community Block Grant allocation forms 


Additional funding of 2759 received from area 

Agency on Aging HCCBG Title III funding for SFY 

2012 2013 requiring 10 local match 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 

REVIEWED BY COUNTY ATTORNEY 

YES NO NA 


COUNTY MANAGER S RECOMMENDATION 

Approve Additional Funding from the Area Agency of Aging HCCBG Title III Funding for FY 2012 

2013 for Senior Centers 

ATTACHMENTS 

1 Forms DOA 732 DOA 732A 

2 

3

tio 


APPROVED 

DENIED 

DEFERRED 

Q 

ATTEST 


UNTIL 

SIGNATURE 

OTHER 

Revised 2013 Jan 04

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zoi3 

i 

TO 


MEETING DATE 

FROM Louise McGarva Com Devel Admin DATE SUBMITTED 

Plahning and Community Development 

Ext 2210 

VH 

Jan 22 2013 

Jan 11 2013 


Adoption of the2012 2013 Community Development Block Grant CDBG Fair Housing Policy 


The County of Brunswick has been awarded and is administering several CDBG grants As required 

under Brunswick County s five 5 year Fair Housing Plan Brunswick County is to periodically re new 

their Fair Housing Policy 

Staff recommends that the Board of Commissioners resolve to collectively adopt the Fair Housing Policy 

that will be utilized during the administration of Brunswick County s CDBG Grant Programs 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 




Adopt 

the 2012 2013 Community Development Block Grant Fair Housing Policy 

ATTACHMENTS 

1 Fair Housing Policy 

2 

3

i 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2013 Jan 04

ti dj 

FAIR HOUSING POLICY 

BRUNSWICK COUNTY NORTH CAROLINA 

WHEREAS Brunswick County desires that the citizens of the county be afforded the 

opportunity to attain the national objective of a decent safe and sound living environment and 

WHEREAS Brunswick County deplores discrimination in the provision of housing on the basis 

of race religion color creed sex national origin young children in a family or 

handicapping 

conditions and 

WHEREAS Brunswick County desires that every citizen be afforded the opportunity to select a 

home of his or her choice and 

WHEREAS Brunswick County wishes to ensure that programs and activities undertaken by the 

county relating to housing and urban development be administered in a manner to affirmatively 

further fair housing as required by Title VIII of the Civil Rights Act of 1968 as amended 24 CFR 

107 Nondiscrimination and Equal Opportunity in Housing under Executive Order 11063 and 

the North Carolina State Fair Housing Act NCGS Chapter 41 A 

NOW THEREFORE to accomplish the above the Brunswick County Board of Commissioners 

does adopt the following procedures for receiving and resolving housing discrimination 

complaints 

1 

Any person or persons wishing to file a complaint of housing discrimination in Brunswick 

County may do so by informing the Assistant County Manager at 910 253 2000 or 

NC Human Relations Commission 919 733 7996 TDD 919 733 7996 or Relay 

North Carolina TT 1800 735 2962 of the facts and circumstances of the alleged 

discriminatory act or practice 

2 

Upon receiving a housing discrimination complaint the Assistant County Manager shall 

inform the North Carolina Human Relations Commission about the complaint within ten 

10 calendar days The Assistant County Manager shall then assist the Commission 

and the complainant in filing an official written housing discrimination complaint with the 

Commission pursuant to the State Fair Housing Act and Title VIII 

3 The Assistant County Manager shall offer assistance to the Commission in the 

investigation and conciliation of all 

housing discrimination complaints which are based 

upon events occurring in the county 

4 The Assistant 

County Manager shall publicize within Brunswick County that he is the 

local official to contact with housing discrimination complaints 

Adopted this day of 2013 


ATTEST 


Deborah Gore Clerk to the Board

I 



2013 

TO Marty K Lawing County Manager ACTION ITEM 

MEETING DATE 

FROM Louise McGarva Com Devel Admin DATE SUBMITTED 

Planning and Community Development 

Ext 2210 

VI 

Jan 22 2013 

Jan 11 2013 


PUBLIC HEARING YES No 

Single Family Rehabilitation Program 2011 Execution of Contract for the rehabilitation of one 1 

residential unit 


Brunswick County is in receipt of notification from the Housing Finance Agency that the 2011 Single 

Family Rehabilitation Program SFR 11 award was received for the initial rehabilitation of3 residential 

units in the aggregate amount of 160 000 with additional funding available for the rehabilitation of a 

total of 9 residential units Three units have been completed and we have received additional funding for 

a fourth unit 

Based on the contractors bids submitted Staff recommends the following contract be awarded to 

H 

H Builders for James and Cora Morgan Supply NC in the amount of50 704 00 

The50 704 00 total cost for the repair contracts will be paid from SFRI 1 grant funds 238187 

This request also includes any change orders not to exceed 20 percent of each contract amount 

FISCAL IMPACT 


NO 

CAPITAL PROJECT GRANT ORDINANCE REQUIRED YES 

NO 


NO 

REVIEWED BY DIRECTOR OF FISCAL OPERATIONS YES 

NO 

Grant Fund 

Revenues 

Federal Revenues 238187 331000 50 000 

Expenditures 

Construction 238187 464002 50 000 

The budget amendment is to appropriate additional grant funds awarded to the county for the Single 

Family Rehabilitation 2011 project 

County ofBrunswick North Carolina 

Brunswick County Grant Fund

a y 

Be it ordained by the Board of County Commissioners of Brunswick County that pursuant to 

Section 132 of the General Statutes of North Carolina the following ordinance is hereby 

adopted 

Section 1 The following amounts are hereby appropriated in the Brunswick County Grant 

Fund 

2011 Single Family Rehabilitation 

Revenues 

Federal Revenues 210 000 

Total Grant Revenues 210 000 

Expenditures 

Administration 20 833 

Arch Eng Legal 7265 

Construction 181 852 

Total Grant Expenditures 210 000 

Section 2 This Grant Ordinance shall be entered into the minutes ofthe January 22 2013 

meeting of the Brunswick County Board of Commissioners 

CONTRACTS 

AGREEMENTS 




Approve 2011 Single Family Rehabilitation Program Contract Award to H Builders in the amount 

of50 704 and the associated budget amendment 

ATTACHMENTS 

1 Contract for Rehabilitation in duplicate 

2 

3 

Revised2013 1an 04



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2013 1an 04

BRUNSWICK COUNTY 

SINGLE FAMILY REHABILITATION PROGRAM 

w 

CONTRACT FOR REHABILITATION 

STATE OF NORTH CAROLINA 

COUNTY OF BRUNSWICK 

THIS AGREEMENT made and entered into this 

day of 

20 

by and between H H Builders hereinafter referred to as the Contractor and 

James L and Cora L Morgan hereinafter referred to as 

Owner with Brunswick County 

Planning and Community Development the County acting as an interested third party 

WITNESSETH 

THAT wherein the Contractor and the Owner by mutual agreement for the consideration 

hereinafter set forth do hereby agree as follows 

1 Scope of Work That the contractor shall furnish all labor materials equipment supervision 

and services required to perform all the work described in the Work Write up dated7912 

and consisting ofdpages 

2 Written Change Orders That the parties agree that there shall be no 

change in the Contract 

or in the Work Write up 

Specifications without a duly approved Change Order regardless of 

whether or not any cost is involved The Change Order will be prepared by the Contractor 

and the County and then signed by the Contractor the owner and the County No work 

covered by the Change Order shall be done until a duly executed and approved copy is 

returned to the Contractor 

Any extra work done without written authority shall be 

considered unauthorized work done at the expense ofthe Contractor Work so done maybe 

ordered removed and placed at the Contractor s expense 

3 Contract Documents That the Contract consists ofthis document as well as the Non 

Collusive Affidavit ofPrime Bidder the bid the Work Write up and attendant drawings 

the Notice to Proceed and the General Specifications of the County which together with 

this Agreement form the entire contract between the parties hereto and are hereby 

incorporated in this Agreement by reference 

4 Contract Sum That for the services rendered under the terms and conditions ofthis 

Contract by the Contractor the Owner or its representative shall pay the Contractor subject 

to any additions and deductions as provided in Article I ofthis Contract the sum of 

Fifty Thousand Seven Hundred Four DOLLARS AND00 100 CENTS50 704 00 upon 

the completion ofthe work described in this contract

5 

Payment Schedule THAT for contracts less than22 

to two 2 payments 

000 the Contractor shall be entitled 

M 

q 

The first payment after aminimum of sixty percent 60 of the total contract work 

is completed 

The second and final payment after an additional forty percent40 of the total 

contract work is done 

THAT for contracts of 22 000 or more the Contractor shall be entitled to three 3 

payments 

The first payment after thirty three percent 33 of the total contract work is 

completed 

The second payment after an additional thirty three percent 33 ofthe total 

contract work is completed 

The third and final payment after an additional thirty three percent 33 ofthe total 

contract work is completed 

THAT said progress payments shall be based upon the percentage ofthe total contract work 

completed 

THAT upon completion of all 100 of contracted work and the execution ofthe County s 

Certificate ofFinal Inspection and the Owner Certificate of Satisfaction payment will be 

issued on the Owner s behalf Prior to payment the Contractor shall execute and cause to be 

executed by all subcontractors laborers and suppliers which contributed labor and or 

materials furnishedor used in the performance ofthe work covered by this Agreement a 

Contractor sRelease ofLiens Final payment will be made within ten 

10 business days 

and will be authorized after submission ofan Invoice by the Contractor to the County 

6 Time of Commencement and Completion of Work That the Contractor agrees to begin 

work under this contract within five calendar days ofthe date stipulated in the written 

Notice to Proceed which shall be issued by the County on the Owner s behalf after all 

project funding has been encumbered and or thepre audit statement 

signed by the Finance 

Director ofthe County 

THAT work shall be satisfactorily completed by the Contractor within sixty 60 working 

days ofthe stipulated date of commencement 

7 Contract Time Extensions THAT it is expressly understood and agreed that the time for 

completion of the work described herein is a reasonable time taking into consideration the 

prevailing climatic and economic conditions Time extensions shall be granted to the 

Contractor only for the following reasons 

A Unforeseeable causes beyond the control and without fault or 

negligence ofthe 

2

Contractor including but not limited to acts ofGod acts of the Owner or 

fires floods 

epidemics quarantine restrictions strikes freight embargoes and abnormal and 

unforeseeable weather 

B Any delays of Subcontractors occasioned by any of the causes 

specified in paragraph 

A above and or 

C Delays caused by the addition ofwork to the contract through Change Orders 

THAT the County shall determine a reasonable length for the contract extension time 

8 Liquidated Damages THAT if the Contractor shall fail to complete the work within the 

contract 

time or an extension ofthe time granted per Article 6 above then the Contract 

price shall be reduced in the amount of50 00 per each working day from the stipulated 

completion date until the work shall be satisfactorily completed In the event that such 

reduction in the Contract price should equal or exceed the encumbered balance the 

Contractor shall be found in default and the Contract shall be terminated 

9 Guarantee of Materials and Workmanship THAT all work performed 

under this 

agreement shall be done in a good and workmanlike manner using quality materials 

THAT the Contractor does hereby guarantee all materials and workmanship supplied under 

this contract to be a 

quality meeting the standards current in theNC Uniform Residential 

Building Code and shall correct any defect or deficiency that may occur or become evident 

during the period oftwelve 12 months from and after the date of execution of the 

Certificate ofFinal Inspection 

THAT any damage to the building ground or appurtenances that is the result of the 

construction work performed by the Contractor will also be corrected by the Contractor at no 

cost to the Owner or the County The Contractor shall furnish the Owner with all 

manufacturers and suppliers written guarantees and warranties covering 

equipment under this contract 

materials and 

10 Lead Based Paint The Contractor will 1 use nolead based paint in connection with this 

contract 2 report any suspected existing lead based paint to the County and 3 handle any 

confirmed lead 

based paint in accordance with HUS 24CFR35 and OSHA regulations 

11 Protection of Persons and Property THAT the Contractor shall exercise proper precaution 

at all times for the protection of persons and property on oroffthe site 

result of performance of the work 

which occur as a 

THAT the Contractor shall keep the premises reasonably clean and orderly during the course 

of the construction and ifthe house is occupied the Contractor shall make every effort to 

minimize disruption ofthe occupants daily routine 

3

THAT the Contractor shall remove debris as it is generated so as to reduce the risk of 

accidents infestation and or damage to plants lawns All debris shall be removed from the 

site prior to final payment tTnless otherwise agreed all materials and equipment that have 

been removed and or replaced as a part ofthe work herein described shall belong to and be 

the responsibility ofthe Contractor 

THAT the contractor shall take or have taken any and all necessary precautions to prevent 

undue exposure ofworkmen and or occupants to occupational health hazards such as 

solvents asbestos dust fumigants etc No lead based paint shall be used by the contractor 

and no 

existing lead based paint shall be disturbed through sanding or scraping or with heat 

guns or solvents etc except in full compliance with OSHA regulations 

12 Owner Responsibilities THAT the Owner shall permit the Contractor to use at no cost 

existing utilities such as 

light heat power and water 

necessary to carry out and complete the 

work Ifthe subject building is vacant it shall be the Owner s responsibility unless 

otherwise agreed to provide electrical service for the Contractor suse 

prior to the stipulated 

date of commencement 

THAT the Owner shall cooperate with the Contractor to facilitate the performance of the 

work including the removal and replacement of rugs coverings pictures keepsakes 

furniture etc as necessary 

THAT the Owner shall allow the Contractor to work at the site during the contract period 

between500 amand600 pmMonday through Friday excluding legal Holidays 

THAT the Owner shall permit the County the U S Government or its designee the North 

Carolina Housing Finance Agency or other funding source 

assisting in the financing of the 

Contract to examine and inspect the rehabilitation work 

13 Indemnification ofOwner and County The Contractor will indemnify the Owner the 

County and all agents of the County against all suits or claims arising out of Contractor s 

performance of his duties under this contract regardless of who makes the claim or whether 

the claim is based on the alleged negligence ofContractor Contractor will defend such 

actions at its own expense including attorney s fees and will satisfy any judgment rendered 

against the property owners or 

Agency in any such action 

The Contractor shall indemnify and save harmless the Owner the County and agents ofthe 

County from liability for any injury or damages to persons 

or 

property resulting from his 

prosecution of work under this Contract including all work performed by his subcontractors 

The Contractor shall at all times comply with all applicable laws ordinances regulations 

orders and decrees and shall protect and indemnify the Owner the County and agents 

of the 

4

County against all claims loss damage injury fines penalties and costs including court 

costs and attorney s fees chazges liability and exposure however caused arising from or 

based on the violation of any law ordinance regulation order or 

decree whether by himself 

or his employees and his subcontractors or in any way connected with the Contractor s 

negligent performance or nonperformance ofthe terms ofthe contract 

The Contractor shall supervise and direct the work using skillful labor and proper equipment 

for all tasks Safety ofthe Contractor s personnel and equipment is the responsibility of the 

Contractor 

Additionally the Contractor shall pay for all materials equipment personnel 

taxes and permit fees and obtain the business licenses necessary to 

perform under the terms 

ofthis Contract The Contractor will be responsible for all OSHA safety regulations and 

fines that may occur due to the negligence on the Contractor spart 

Any unusual concealed or changed conditions are to be immediately reported to the County 

The Contractor shall be responsible for the protection of existing utilities roads adjacent 

buildings and other permanent fixtures Any unnecessary 

damage will be repaired 

contractor s expense 

at the 

14 Resolution of Disputes THAT in the event that there is any question or dispute with respect 

to the interpretation or the mannerof implementation of this Contract or related documents or 

relating to the execution progress and completion of or payment for the work the Owner 

and the Contractor agree that said questions or disputes shall be submitted to the County s 

Rehabilitation Specialist for settlement The Rehabilitation Specialist shall provide a written 

statement ofits findings to the Owner and the Contractor within ten 10 business days after 

the question or dispute is submitting in writing 

If either the Owner or the Contractor does not agree with the findings of the Rehabilitation 

Specialist an appeal shall be submitted to the County Planning and Community 

Development Director The appeal shall be filed in writing by the objecting party within the 

10 business days of said party sreceipt ofthe Rehabilitation Specialist 

findings and shall 

include a written statement 

indicating specifically why the Owner and the Contractor refuses 

to accept the findings of the Rehabilitation Specialist and stating the basis therefor The 

Director shall provide a written statementof findings to each party within ten 10 business 

days after the consideration ofthe appeal 

If a finding is made in favor of the Contractor but the Owner fails or refuses to execute a 

Certificate of Acceptance 

ofthe Contractor s work or to pay 

or complete any act whereby 

payment can be made on the Owner s behalf to the Contractor then the Owner s rights of 

withholding payment will be considered waived and payment will be made to the Contractor 

by the County

If a finding 

is made in favor of the Owner the Contractor agrees 

to undertake to correct such 

deficiencies or finish such work as required 

at no cost to Owner Contractor agrees that no liens of 

any nature shall be recorded or asserted against the property ofthe Owner described herein Ifthe 

Contractor does not take the necessary corrective action within ten 10 calendar days to satisfy the 

finding 

1l 

then the Contractor s rights to any unpaid claims or retention shall be considered waived and 

the Owner shall have the right to use such funds to take such remedial action as necessary 

The rulings and decisions ofthe County concerning breach of contract termination of contract and or 

final payment in the event of abreach ofcontract shall be final and conclusive All findings shall be 

final and binding on both parties without further recourse 

15 Acceptance and Final Payment THAT upon receipt of notice that the work is ready for 

final inspection and acceptance the Owner and the County shall promptly 

make such 

inspection When the work is found acceptable under the Contract and the Contract fully 

performed the Owner shall sign a Certificate of Satisfaction the County shall execute a 

Certificate of Final Inspection and final 100 payment for the rehabilitation repair work 

included hereunder will be authorized only after 

Inspection and approval ofthe completed work by the Owner and the County 

Submission of an Invoice by the Contractor to the County which will include 

certification of final inspection lien release form cost allowance 

documentation other applicable work certifications and extermination and 

manufacturers warranties 

The Contactor by execution of this Agreement will hold the Owner and the County 

harmless from all claim or liens for labor or materials furnished or used in the performance of 

the work covered by this Contract whether furnished or used by the Contractor of any 

subcontractor 

16 Insurance and Licensing THAT the Contractor shall furnish the County evidence of 

comprehensive liability insurance protecting the Owner for not less than ONE HUNDRED 

THOUSAND DOLLARS 100 000 and THREE HUNDRED THOUSAND DOLLARS 

and FIFTY THOUSAND 

300 000 in the event of bodily injury including death 

000 in the event ofproperty damage arising out ofthe work performed 

DOLLARS 50 

under the Contract and evidence of Workmen 

and any subcontractor 

s Compensation on all employees of himself 

THAT the contractor shall obtain all permits and licenses necessary 

for the completion and 

execution ofthe work and labor performed The Contractor shall perform 

all work in 

conformance with applicable local codes and requirements whether or not so indicated in the 

WorkWrite up 

17 Federal Statutes and Provisions THAT the Contractor agrees to comply and conform with 

the following provisions ofthe County and the U S Department of Housing and Urban 

6

Development HUD which are 

published in the General Conditions to this Contract and 

made a 

part hereto by reference 1 Conflict of Interest Provision 2 Legal Remedies 3 

Termination Provision 4 Nondiscrimination Clauses 5 Executive Order 11246 6 

CopelandAnti Kickback Act Provision 7 Access to Records and Records Retainage 

Clause and 8 Lead Based Paint Clause 

18 

Non Assignment of Contract THAT the Contractor shall not 

assign this Contract without 

the prior written consent ofthe Owner and the County The request for assignment must be 

addressed to the North Carolina Housing Finance Agency 

IN WITNESS WHEREOF by signature affixed below said Contractor and Owner do hereby 

approve and accept all terms and conditions ofthis Contract as herein stated 

James L and Cora L Morgan 

Owner s 

H 

H Builders 

Contractor 

C 1 y 

Signature 

Date 

Signature 

Date 

gnature 

Date 

By 

Title 

Owner 

2060 Turkey Trap Rd 

Street 

Supply NC 28462 

City State Zip 

286 Edgewater Dr 

Street 

Shallotte NC 28470 

City State Zip 

This contract has beenare audited in accordance with the Local Government Budset and 

Fiscal Control Act 

Signature Ann Hardy Fiscal Operations Director 

Date Signed 



Date 

Board of Commissioners 7



2013 

TO 


MEETING DATE 

FROM Louise McGarva Com Develop Admin DATE SUBMITTED 

Planning and Community Development 

Ext 2210 

VJ 

Jan 22 2013 

Jan 11 2013 


Request Board approval 

to 

apply for 2013 Urgent Repair Program in awarding Urgent Repair Grant 

funded through the North Carolina Housing Finance Agency 


The North Carolina Housing Finance Agency has announced the availability of funds under the FY13 

funding cycle of the Urgent Repair Program URP funded by the North Carolina Housing 

Trust Fund 

The Urgent Repair Program objectives are 1 to assist very low income homeowners with special 

needs 

elderly 62 years of age and older handicapped or disabled single parent large households five or 

more or households with children who have elevated lead blood levels 2 to serve households with 

urgent repair 

needs which cannot be met 

through other state or 

federally funded housing assistance 

programs and 3 to enable frail 

elderly homeowners and others with physical disabilities to remain in 

their homes by providing essential accessible modifications Eligible recipient households will be eligible 

to receive a maximum of6000 per owner 

occupied dwelling As a unit of local government we are 

eligible to apply for up to 75 000 under the program With your approval to 

apply for these funds we 

are 

requesting a match of 15 000 from local government to demonstrate support of our application If 

the application is approved the local government match will be used for hard costs 

only at the 

discretionofthe contract administrator 

We propose to 

incorporate volunteer labor to 

help assist approximately 4 of the 20 units Charlie Bruce 

and John Burke of Brunswick Housing Opportunities BHO Housing Preservation Committee HPC 

will serve as the Volunteer Foremen for 3 of the units and direct that group of volunteers Donal Thomas 

representing Countywide Community Development Corporation Louis Bobby Brown Executive 

Director will serve as the Volunteer Foreman for 1 of the units and direct that group of volunteers 

Brunswick County Planning and Community Development s Construction Supervisor will oversee the 

Volunteer Foremen and the work performed by the volunteers 

Brunswick County received Urgent Repair Program grants in the amount of75 000 with the local match 

in 2004 2006 2009 2010 201 I and 2012 which will have assisted a total of 120 homeowners with 

urgent repair needs 

In an attempt to sustain continuity in our housing rehabilitation efforts we are 

applying for the 2013 

Urgent Repair Program funds 

n the 2013 application we have designated the entire County as the target Service Area 

Applications are due in Raleigh by February 8 2013 

FISCAL IMPACT 

BUDGET AMENDMENT REQUIRED YES NO

Jt 




NO 

CONTRACTS 

AGREEMENTS 




Approve the Submittal of a 2013 Urgent Repair Program Grant Application to the North Carolina 

Housing Finance Agency 

ATTACHMENTS 

1 Application 

2 Resolution of Local Commitment to FY 13 Urgent Repair Application 

3 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2013 Jan 04

i 

t 

r 

r 

r 

j 

NORTH CAROLINA HOUSING FINANCE AGENCY 

i 

Yr4r tj r W QC Ok2 

Application for Funding 

2013 Urgent Repair Program 

URP13 

k 

N 

iink Liti l v 

hy 

v i 

SX 

I 

Program Applicant 

A 

B 

C 

D 

E 

F 

Applicant Organization 

1 Legal Name Brunswick County 

2 Street Address 45 Courthouse Dr NE 

3 Mailing 

Address P O Box 249 

4 City 

Bolivia ZIP 28422 

5 Fax Number 910 253 2022 6 Federal Tax ID 56 600278 

7 DUNS Number 09 157 1349 Non Government Organizations ONLY 

8 Website address brunswickcountync gov 

Chief Administrative Official 

1 Name Phil Norris 2 Title Chairman County Commissioner 

3 Phone Number 910 253 2017 4 Email commissionersnu brunsco net 

Contracted Administrator Information Consultingfirm COG etc ifapplicable 

1 Organization Name Brunswick County Planning and Community Development 

2 Mailing Address P O Box 249 

3 City Bolivia ZIP 28422 

4 Fax Number 910 253 2437 

5 Chief Operating Officer Marty Lawing County Manager 

Project Contact Person Who should NCHFA contact for URP project derails 

1 Name Louise McGarva 2 Title CD Administrator 

3 Phone Number 910 253 2210 4 Email lmcgarvana brunsco net 

Type of Applicant 

1 Community Action Agency 

2 Other Nonprofit Corporation 

3 Public Housing Authority 

4 Other PublicAgency 

5 Local Goverrunent X 6 RegionalCouncil 

Brief Description of your Organization Non Government Organizations ONLY 

G 

Funding Requested 

1 Total amount of Program funds requested 75 000 

2 Total number of dwelling units targeted for Program assistance 20 

S 1tyr 

r 4 

9 a 

r r u 

v 

cqrx f S x 

a 

THI SECTI FOC 0 

e 5 sy 

n z K 7r Iti 

y iw t 1 

G w 

Date received Ap No Fee enclosed No copies Thresh Score Cap 

J 

K

URP13 APPLICATION FOR FUNDING 

c 

II 

Project Design 

A Service Area In all cases service area is defined as the geographic area or areas in which homeowners aze 

equally eligible to apply for assistance Recipients may choose to accept applications on a first come first 

served basis from throughout the service area while adhering to section 6 Eligible households of the 

Application Guidelines or to allocate equitable portions ofthe grant to all eligible localities within the service 

area Otherwise homeowners applications must be rated and prioritized without regazd to the applicant s specific 

locality within the service area 

1 Please define your service azea in specific terms 

We propose to serve all eligible residents within Brunswick County 

2 Complete the following matrix to define your proposed service area by county population number 

of dwelling units targeted for assistance and amount ofProgram funds projected to be spent 

county If the service area comprises 

an entire county or city use the 2011 population estimates 

from the North Carolina State Data Center available at 

http www osbm state ncus ncosbm facts and fiQUres 

socioeconomic data copulation estimates demo 

Qmuniestbvcounty 2011 html 

Use the July 2011 population column Applications for grants exceeding75 000 must serve 

multiple counties in their entirety 

Population of 

Proposed 

in each 

County s in which service area is located service azea of units Program funds 

a Brunswick County 110 140 20 75 000 

b 

c 

d 

e 

f 

g 

i Totals 

W do vtstt Siku9 efii rLvii tfi atl h lw 

FTC X i3 r G tv 

fn 

3 If the service area contains other than an entire city or county attach a map clearly delineating the proposed 

service area boundaries and service area population Label the map Exhibit II A2 

2

URP13 Application for Funding 

J 

n 

Project Design continued 

B Beneficiary Targeting 

Do not submit your proposed project assistance policy with this application for funding If your 

project is selected for funding you will be requested to submit your assistance policy with the post 

approval documentation 

C Client Relations 

Linking special needs households to services beyond housing is viewed as an integral part of the 

Urgent Repair Program Explain in detail the system which will be used to screen and refer 

households for other needed services list services and describe the roles of those involved in the 

process Be sure to 

explain the screening referral roles of any URP project staff in detail Please limit 

the narrative to one812x 11 attachment min 11 font labeled II C in the upper right hand corner 

Attachments should be attached in the order that they were requested at the back ofthe application 

D 

Proposed procurement and construction 

Indicate which of the following will be used to effect your URP funded work Yea No 

1 Private sector construction contractors 

2 

3 

Competiti 

l 

ve sea e 

d bids 

C titi ti a 

ompe 

ve nego tion 

4 Telephone 

bid 

li it 

so c 

ti 

a on 

5 Non competi 

t i ve negoti 

a 

ti 

on 

6 Work crews employed by the applicant organization 

7 Weatherization contractor procured under WAP guidelines 

E Other resources to be used with URP funds for Hard Costs only 

Yes No Value AmG 

x 

x 

x 

x 

x 

x 

X 

1 Weatherization Assistance Program WAP funds X 

2 Heating Appliance Repair Replacement Program HARRP funds X 

3 Independent Living Center funds 

4 Council on Aging funds x 

5 USDA Rural Development Section 5041oans 

6 Volunteer labor 

7 Donated materials 

8 Matching local funds 

x 

X 

x 

x 

X 

sis ooo 

9 

Attach documentation ofmatching contributions listed on lines 6 7and or 8 

above Label as 

ExhibitII E Matching contributions on those lines must be used for eligible URP Hard Costs only 

Other resources may be usedforprogram support but those contributions will provide no competitive 

advantage in URP application rankings 

3


y 

Project Design continued 

F 

Project Schedule 

Assuming a maximum of 18 months from funding agreement until close out and a hypothetical 

starting date of July 1 2013 please indicate below your projected project progress in terms of 

dwelling units repaired or modified with Program assistance during each calendar quarter Note All 

Program funds must be obligated within 18 months Recipient will have an additional forty five 45 

days to complete all units and submit closeout documentation Please complete a proposed schedule 

for your project 

Quarter 

1713930 13 

Unit Completions 

2 101312 

13 5 

3 14 31 14 4 

Quarter 

4414630 

5 714930 

6 1014 12 31 14 

Total 

Jnit 

4 

2 

5 

III 

Applicant Capacity 

A Rehabilitation Repair Program Experience and Status 

For each home repair urgent repair or comprehensive housing rehabilitation grant received by the 

applicant since July 1 2007 provide the information indicated below Ifmore than six separate grants 

were received during this 5year period copy page 6 and attach as page 6 A Funding sources to list 

here include Community Development Block Grant CDBG HOME Investment Partnership 

Program HOME allocations from alocal government or consortium Single Family Rehabilitation 

Program SFR grants USDA Rural Development Housing Preservation Grant Program HPG 

funds Weatherization Assistance Program WAP funds Urgent Repair Program grants minor 

home repair project local emergency repair programs etc Please list the oldest grantfirs 

g We prefer that the following tables be used to record the applicants rehab repair experience and 

current status of funding related to units which may be targeted for rehabilitation However for some 

applicants it may be more appropriate to provide a narrative which speaks to the capacity ofthe 

applicant to carry out comprehensive rehabilitation of owner occupied units If so please 

limit the 

narrative to one 812 x 11 attachment min 11 font labeledIII B in the upper right hand corner 

Attachments should be attached in the order that they were requested at the back ofthe application 

The narrative should detail the applicants housing rehabilitation experience including the number of 

units comprehensively rehabilitated in the past five years broken out by year the average amount of 

funding per unit including volunteer labor materials and donated materials and any other 

information relevant to documenting the applicants capacity to affectively perform comprehensive 

housing rehabilitation 4

t 


IfII Applicant Capacity continued 

A Rehabilitation Repair Program Experience and Status continued 

1 Program name use standazd abbreviations as shown above CDBG 

a Funding cycle 2007 2008 etc 2007 

b Date ofaward orproject commencement date 01 23 08 

c 

Grant Funding Agreement number C1707 

d Project close out date or deadline 07 23 09 

e Total grant allocation amount 75 000 

f Matching funds local contribution 0 

g Program rehabilitation repair budget hard costs only 75 000 

h Number ofdwelling units targeted for 28 

rehabilitation repairs 

i Number ofdwelling units completed to date 39 

j Number ofrehabilitation repair jobs under contract at present 

k Average hard cost per unit completed all sources 1795 

1 Current status of grant Closed out X 

0 

or Active 

2 Program name use standard abbreviations as shown above SFR 

a Funding cycle 2007 2008 etc 

b Date of award or project commencement date 05 15 08 

c Grant Funding Agreement number 

SFR0802 

d Project close deadline 03 31 10 

e Total gnint allocation amount 400 000 


g Programrehabilitation repairbudget hard costs only 322 015 

h Number of dwelling units targeted for rehabilitation repairs 9 


j Number of rehabilitation repair jobs under contract at present 

k Average hazd cost per unit completed all sources 35 779 

1 Cun ent status of grant Closed out X 

2008 

0 

or Active 

3 

Program name use standard abbreviations as shown above 

HPG 


2008 

b Date ofaward or project commencement date 01 08 

c 

d 

Grant FundingAgreement number 

Project close outdate or deadline 

07 31 10 


f Matching funds contribution 45 000 

g Programrehabilitation 

repairhudget hard costs only 127 814 

h Number ofdwelling units targeted for rehabilitation repairs 15 


j Number ofrehabilitation repairjobs under contract at present 

k Average hard cost P er unit com P 

leted all sources 8521 


0 

or Active 

5

VIII 

URP13 Application for Funding erJI 

out X or Active 

Applicant Capacity continued 


4 Program name use standadd abbreviations as shown above URP 


b Date ofaward or project commencement date 06 15 09 


URP0904 

d Project close 29 10 

e Total grant allocation amount 75 f Matching funds 15 000 




j Number of rehabilitation repair jobs under contract at present 0 

k Average hazd cost per unit completed all sources 3818 

1 Cun ent status of grant Closed X or Active 

5 Program name use standazd abbreviations as shown above CDBG 


2009 

b Date ofawazd or project commencement date 11 06 09 

c Grant Funding Agreement number 09 C1984 

d Project close deadline 08 06 12 


f Matching funds contribution 0 


h Number ofdwelling units tazgeted for rehabilitation repairs 3 


j Number ofrehabilitation repair jobs under contract at present 0 

k Average hard cost per unit completed all sources 90 000 

1 Current status of grant Closed X or Active 

6 Program name use standard abbreviations as shown above CDBG 


2009 

b Date ofaward or project commencement date 04 

10 

c Grant Funding Agreement number 09 C2022 

d Project close 07 19 11 


f Matching funds 0 

g Program rehabilitation repair budget hazd costs only 137 618 

h Number ofdwelling units targeted for rehabilitation repairs 

40 

i Numberofdwelling units completed to date 57 

j Numberof rehabilitation repairjobs under contract at present 0 


1 Current status of grant Closed 

6


III Applicant Capacity continued 


4 Program name use standazd abbreviations as shown above URP 


b Date ofawazd or project 

commencement date 04 

10 


URP1001 

d Project close outdate or deadline 10 28 11 


f Matching funds local contribution 15 000 


h Numberof dwelling units targeted for rehabilitation repairs 20 





or Active 

5 Program name use standazd abbreviations as shown above HPG 



c Grant Funding Agreement number 2 









1 Cunent status of grant Closed out X 

or Active 

6 Program name use standard abbreviations as shown above SFR 




SFRLP1103 




g Programrehabilitation 

repairbndget hard costs only 144 000 


i Number of dwelling units completed to date 2 

j Number of rehabilitation repairjobs under contract at present 2 

k Average hard cost per unit completed all sources 40 000 

1 Current status of grant Closed out or Active 

X 

G

0 




1 Program name use standard abbreviations as shown above URP 




URP1101 

d Project close out date or deadline 03 16 13 



g Program rehabilitation repair budget hazd costs only 89 000 

h Number of dwelling units targeted for rehabilitation repairs 20 




1 Cuaent status of grantClosed out or Active 

X 

2 Program name use standard abbreviations as shown above HOME DEPOT 


b Date ofaward or project commencement date 30 11 

c GrandFunding Agreement number 14338 


e Total grant allocation amount 1500 


g Programrehabilitation repairhudget hazd costs only 1500 



j Number ofrehabilitation repairjobs under contract at present 0 


I Current status ofgrantClosed out X 

or Active 

3 Program name use standard abbreviations as shown above CDBG 


b Date ofaward or project 

commencement date 04 12 

c 

GrandFunding Agreement number 11 C2290 






i Number of dwelling units completed to date 0 


k Average hazd cost per unit completed all sources 2000 

1 Current status of grant Closed out or Active X 

G13



A RehabilitationlRepair Program Experience and Status continued 

4 Program name use standard abbreviations as shown above 




d Project close outdate or deadline 

URP 

2012 

URP1204 

12 31 13 




h Number ofdwelling units tazgeted for rehabilitation repairs 

20 




1 Current status of grant Closed out or Active 

X 

5 Program name use standard abbreviations as shown aboveHPG 


2012 


c Grant Funding Agreement number 3 


09 23 14 


f Matching funds contribution 45 000 

g 

h 

Program rehabilitation repair budget hard costs only 126 000 

Number ofdwelling units tazgeted for rehabilitation repairs 

15 


j Number ofrehabilitation repair jobs under contract at present 


1 Current status of grant Closed or 

out Active X 

0 

6 Program name use standard abbreviations as shown above 


b Date of award or project 



e Total grant allocation amount 

f Matching funds local contribution 

commencement date 

g Program rehabilitation repair budget hazd costs only 

h Number of dwelling units tazgeted for rehabilitation repairs 

i Number ofdwelling units completed 

to date 

j Number of rehabilitation repairjobs under contract at present 

k Average hard cost per unit completed all sources 

1 Current status of grantClosed out C 

GC

Yh 



C 

Staff Qualifications and Experience 

Identify key personnel below according to their roles in implementing the URP project Attach a 

current resume for each individual listed Label resumes as Exhibit III C It is especially 

important that the resumes of technical staff those responsible for the urgent repair management 

work write ups etc list all relevant training workshops and seminars along with technical 

credentials such as building inspector certifications contractor licenses lead paint certification etc 

Project Role 

Name Position Title 

1 URP project administration Name Leslie BelULouise McGarva 

Title 

B C Planning Dir CD Admin 

2 Financial management Name Ann Hardy 

Title 

Finance Director 

3 Construction oversight 

Name Eric Smith 

Title 

Asst CDAdm Cost Estimator 

4 Workwrite ups cost 

estimates Name 

Eric 

Title 

Smith 


5 Interim inspections ofwork Name Eric Smith 

Title 


6 Final inspections ofwork Name Eric Smith 

7 Applicant intake 

Title 


eligibility Name Louise McGarva 

Title 

CD Administrator 

Eric Smith 

8 Client counseling referrals 

Name Louise McGarva 

CDAdm Assist CD Adm 

Title 

9 Legal services recording etc Name Lou ise McGarva 

Title 

CD Administrator 

Applicants proposing to act as general contractor and usemember employed work crews and or 

volunteers to facilitate the related rehabilitation work must demonstrate satisfactory capacity to 

fulfill this role To do this applicants must in part have capable construction supervisory 

personnel on the job site If applicable please identify key construction supervisory personnel 

below according to their roles Attach acurrent resume including a list of all relevant training 

workshops seminars and technical credentials for each individual listed below 

9 Construction Supervisor 

Name 

Title 

Eric Smith 

Asst CD Administrator 

10 Job Site Volunteer Foreman Name Chuck Bruce John Burke Donal Thomas 

Title HPC ProjectMan Countywide CDC 

7


IV Certifications 

The applicant hereby 

certifies that 

A 

The information in this application is complete and accurate and the applicant possesses the 

legal authority to apply for and receive the Program funds and the person signing the application 

has the proper authority to do so and 

B 

The applicant agrees that the Agency may conduct its own independent review ofthe information 

herein and the attachments and may verify information from any source and 

C 

The applicant understands that the North Carolina Housing Finance Agency will not be responsible 

for any costs incurred by the applicant in developing and submitting this application 

and that all 

applications submitted become the property of the Agency and 

D 

The applicant is under no administrative restrictions from federal state or local sources to receive 

funding and 

E The applicant if funded will comply with the applicable provisions 

ofGeneral Statute 143 61 

related to conflicts ofinterest 

Attest signature 

Chief Administrative Official Signature 

Debby Gore 

Typed Name 

Phil Noms 

Typed Name 


Title 

Chairman County Commissioner 

Title 

Date 

Date 

Applications must be received by the North Carolina Housing Finance Agency by 500 pm February 8 2012 

Mail or deliver to 

The Strategic Investment Group 

North Carolina Housing Finance Agency 

3508 Bush Street 

Raleigh NC 27609 7509 

Submit one original signature version and one copy of your application All applications must be accompanied 

by an application fee50 00 Make checks payable to theNC Housing Finance Agency

4x u o urwus EXHIBIT 11 E 

sw ci 

f 

C 

N 


FY13 URGENT REPAIR APPLICATION 

Resolution ofCommitment 

WHEREAS Brunswick County wishes to demonstrate local support for its FY13 Urgent 

Repair application and 

WHEREAS Brunswick County wishes to submit a competitive application to the North 

Carolina Housing Finance Agency 

NOW THEREFORE the Board of Commissioners of Brunswick County hereby 

resolves to commit15 000 

in unrestricted local revenues to the FY13 Urgent Repair Program 

project If the project is funded these funds will be disbursed for hard cost 

only at the 

discretion of the Urgent Repair Program 

administrator under the directions of the Board of 

Commissioners during the FY 2013 budget year 

RESOLVED this 22nd day of January 2013 Phil Norris Chairman 

Brunswick County Board ofCommissioners 

ATTEST 

Deborah S Debby Gore NCCCC 

Clerk to the Board



2013 

c 


ACTION ITEM 

MEETING DATE 

FROM Ann Hardy DATE SUBMITTED 

Ext 2060 

VK 

122 2013 

16 2013 



Acknowledgement of Financing Civietown Volunteer Fire Department For Approval 


Backeround Information 

Civietown VFD entered into a 

municipal 

lease and option agreement commencing 30 10 to 

purchase fire truck apparatus and equipment totaling 1307 514 33with 81 quarterly payments of 

854 22at a rate of499 Io A public meeting wasadvertised and then held on 11 23 09 


An acknowledgement by the County is necessary for the department to receive a tax exempt rate 

This acknowledgement does not appear to have occurred To insure that the IRS does not impose 

penalties and interest United Financial is 

requesting that the Chairman of the Board of 

Commissioners execute an 

acknowledgement 

of the transaction 


Staff recommends that the Board of Commissioners authorize the chairman to execute an 

acknowledgement of the financing 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 



COUNTY MANAGER SRECOMMENDATION



2013 

ATTACHMENTS 

1 financing documents 

2 

3 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER


Fiscal Opentfons 

30 GOVERNMENT CENTER QRfVE NE 

PosrOFF cE Box 249 

Bolivia Noth Carolina 28422 

telephone 910j 253 2070 Fax 91p 253 2088 

Ann B Nerdy MPA CPA 

Director of Final tperations 

Juile Miller CPA 

Deputy Diroctor of Fiscal Operations 

January 16 2013 

United Financial of North Carolina Inc 

Mr William Ammons Sr Lease Consultant 

58 Wilkie Way 

Fletcher NC 28732 

tcar Mr Ammons 

Thank you for speaking with me today f em hopeful to assist Civietown VFD in providing the required letter from the Board of 

Commissioners for the 2009 financing end to 

provide the neecasary documentarian for the pending 2012 equipment financing 

Thc county is unab e to locate the approval and letter for the 2009 financing twill request the Aoard of Commissioners to 

consider the mattes on January 22 2013 and if they approve I wilt provide you with a signed letter on January 23 2013 

Attached arc current financial reports for the Civietown VFA The county is assisting Chief Hewett in developing a financial 

plan to resolve their auditor s going concern comment Below is a report of the fire fens paid to Cvtetown since 2001 and e 

minimum estimate of the tool that will be paid that Tune 30 2013 if this information saustiea yow needs 1 can include the 

2012 financing Por approval on the January 22 2U 13 agenda Please let me know if that is possible and provide any documents 

that are needed from the Board ofCommissioners 

Fiscal Fire Fees General Fund Tatai 

Pad Gtttribution 

gtttributiog 

2001 123 osa ga 123 oss 

2002 160 250 

160 250 30 

2003 139 232 29 159 232 29 

2004 201 032 53 201 OS2 53 

ZOOS 193 677 51 195 677 St 

2006 202 270 91 202 270 91 

2007 207 047 16 207 047 16 

2008 217 169I 217 169 97 

2009 309 680 52 309 680 52 

2010 265 523 64 265 323 64 

2011 287 58 51 4133 00 291 993 51 

2012 283 200 18 23200 18 

2013 280 953 98 10 000 

290 933 911 

Totals 2892 978 58 14 135 00 2907 113 58 

With kindest regards 

C 

Ann B hardy 

1gfi GZt

en 

r 

tl 

NIB C C11TE 

CORPORATE REaOLUTI 

1 lOrnbery Hww1l aecratary d ClvbtownVaunter FNe DspaMtant frtc a NoAh Caropna Corporation htudn 

tM Corporstion do hsral oartlly 

1 That f am tits duly elected quallded and aWrg eecnwry d tM Corporation and Aaw ttte custody dthe 

corporab ncorda MraMas andtorponib seal 

L That 1M tbibwirtp naniad psrsott shatpltaw been propMly daatpnabd elected and assigned to fileoflla Mt 

the Corporetlon as irtdkabd below that such person shold s such ortiqat thistlrne and QtatiM spatdnien 

siprtahaa appaaAnp beside tMname deach o1Rcak hk or Mrtrw and cornetsipnatun 

wwlE TITLE aIONATUR 

MrkHwaa 

iaatd nt 

1A 

3 That a niNtin d 1M Board d Olnataa d the Corporstbn was duly toilNd convened and Mld on 

bs I at wNeh msNMp a gwrum was pna tt and voted throughout and appowd tM 1bllowMg 

resoltrtlon 

WHEREl13 tM CorponBon wbhea b enar Into a Municipal Lease and Option Agraemerrt Lease dated 

11 1tf400 Hy and between Unlbd FirpricW d NC Inc as LeseaP and Clvletown Vaunter Fin Department 

Inc as Lwa 

WHEREAa all leave payments dw by the CorponHon pursuant 14 tM Leave for fFscal year ending June J0 

4010 anwithin en available unexMusted and uneneumbend epproplietlon 

NOW THEREFORE BE R REltOLVtO that file CorpOretlon be and herby leatRi orized to enter Into the 

leue withtNtKad Fbtertclal of NoRh GrolMta Irefor a perlad of t1 years and be K flrrthar 

RESOLVED that Aye above named oAlur s of the Corporstlort be and hetsby iUate 

and dlnebdb sign on Ito behalf the Lease and any addenda schedules nobs UCC 

empowered 

tla0ra nbor 

any other ktatrtsnenb ksttad under the provision d the Lease end any other nt or document wbich 

mty bs neaasaryor expedknt In comaetbn withtits ltrffAlment dtheprovisbns d1M Lease oho b fneWde 

theChief AsslatantChNf seeteeary and Trsaunr to be Included Fn the slpntnp of any asbursantents and bs 

kfLrther 

RE tOLVED that tits Corporation has notand wi4 not Ieew more than i10 Hillier In debt durhtp tM tiewl year 

inwhich thelean K wrltbert 

IN WRNEat WHBRBDF I haw duly oxseuted fhle ceRiFleate eftlxed file 1 hereto thb11 1t1 400f 

Seal of 

Corporatlon 

Date 11Ht11400

MUNICIPAL LEASE AND OPTION AGREEMENT 

No 

Date 11 16 2009 

LESSOR UNITED FINANGAL OF NORTH CAROLINA INC 

LESSEE GYNtown VoluMar Fhe Depanment Inc 

Address VVBde Vyfy AddnpPO Bof t 1i 2227 CNl town Rd Supply 2t E2 

CRy FNtdtsr State NC Zip 26712 CNy Sheiotts Stets NC Zlp 2d4SB 

Coetfacl VVMRam R Ammar 

CorRad and TItN Mark Nevvatt 

TNaphoM No628 

taNpllaes No910 LOCATION OF ECNAPMENT IF OTHER THAN ABOVE ADORESi Of LESSEE 

Addraa 

CI Coo StNe 

TOTAL EGUIPMlNT COBT LEASE TERM COMMENClMETYTDAT1E NO lAMOUNT OF RENTAL 

PA lNT1 

A f 

No PayY1 sMa ti 

PaymslltOw8 fee ky1ed Pay rw Sdadub 

01707 114 

Advance 

sltaeMd hwste 

Ii1o Y 

prrt 

Annusl Artesrs hereof PayrrrrrtSclladuls 

ARTICLi 1 COVENANTi OFli1iEE 

Lareeroprwrb aowrreoand wrrraA br dt artsd Loeoa ors bwiprrA w baonc 

sewea101Lewr apMeDo0y aaporeN end pock awaWnrked On 8efslfd Aprtcy 

airew b pq Lw Paymab h rwlul malty d tls UnIMd 9dM1 dARiMICa wMlat tlat nda adanenq bLaeeofa oAke acumWnr aWrsw a coq De Pwq Leeaa a b 

awlpr h iM anoaae and on tM debaatRa0t h StnsdM BPayrrrert 9dsd eattaeMd btlr 

wwwt Os nsarkp d Ou Irtenu Revran Coda d 1900 anerded and the relur0ors AQwmaa Ealw aym0 r oanpdeed of and npaearls paymart d banal ra 

promrapar0 tlnraurrder TM CodeJ day apanlnd rrd arrlRp urWr the tbnethabn and rws d prkodpal rwpodvey w OeaaRed h 9dndrae6gmwl lchoatAa 

tM Staee h whkar k k danieled 90eM and ova doataM tlrlrglneoaeeary b a des aM b ieella 102TM aolipelbn of Lewes b malty peymaK dLw Paymrb and Darr amourr 

praerrs and kMp n Aal A7rn and eArd b srldr body capade artd poNk a enOn psyaDY q leaew orderthr AperwrtrasR M rdteolM and uroatAlarl h st cuss Leaew 

eM1 mNee Neach psymerb wMn des and atsR rest wNldd eny eudr paymerda warare dany 

Belr6d Aperiq 

beetles102 Lew Nao Men duly euthorlted b aceala delNr end perRam fhr MunkdpM drpaee arlNrq rnorolaaaee and Lover arty Vardor any odrr paraan nor elrl Lwe 

Low aM DpOat AgwrwdAprwnet radar to CasMWon and roved1M 9dte and undr awen try npN d seta daAaw a courser cYetr ap ktd b obApallon b cocks eudr paymerb a 

tM fww ab pes Mas d tAe rseokllan d b povaNni Md a q dhaappaprM aAbri WatYlw to arty e0ayatwld rArcnpaymerb In Bw awnt ary t4aaa anwtw not pMd wtldn 

appro el Levee Aalhr nprwnb av regearamrle hew teen met RRoen 11 deye db des date tM Low shell M rKrbled b Ids ohrp tle lacer p 

end proeedurw heve oeaurred h ablerb eraura tM enbioaedEy dtldr AOrernenL and Laeeee tt d tM pr dw Lw Paymerl la auan marrtnum rla drpe w cosy be pemrNod q 

tss comp s0 wtlh adi puDlle bpdMtp regrdrrnrb coq M avWkaDY b Its Apeanrt and the appRcabN law 

ecr ustlon q Lew d tM EgtlpmMd heraun0er Laeaee eMl esuw an opkrbn d b oorasM N ARTICLi VI TITLi TOitiVl lam axelbble b LewabM areaaod and daMaed bLeeea 

ieolNn 101 Dunne tlr Tenn ltth b tM 6gWpn nt and arty and M addBas rapakq 

HdleatOf OuYp tM Term tM tAulpnrt e111 M teed q Lew ardy br rwllrl purpoeee of npworrwAr a modRketlone ehsl wet h Lwaw akjad b the treks d Lseaa urrda tltr 

perR fmlry ow aman peseranerbl apropldary Aatdgrs of Leaeaa oarrtert verb tM Ayeemari Upon iM aalxrrwdw Ew7dDdhul w wf br61 h 9adldn 1101 tBe b tM 

pennrekla teop d Laeeea eaatta y udw11 as Mtoed h atradeabulnsw d any perm a EqulpmeR elrA Ynmedrtsy vet r sass aM Leeeaa wi upon lweoh rsqurL rswasay 

orally atl rRnn tM Lewes 

eumnder poeeoaebn dlM EVuIP rd to Lector UrN iM ooarrsnoe d an EVerl d Dehul 6n 

Term Lwwe 

tieetlw101 DuMq lM term Levee wY amuaq provide Lewes ab aeei9rs verb cumnl Lew shall M enMNd b aoMerr vy nert d tlr Tact d6s Rr Ma 

hroq InevocaDly daepeteA makes oonltMw and bLeeea Rrdbr b eprle are 

awlpne wLwehue and lanlw atbrrsy dba9endr hetwln paver at aurA atr ddaYra 

a 

mn 

apprcprlrtion atimes1MrasRr wlwaa h b eoN and alsoltte drerdbn coq drsamks 

ArsrdM efatanerb abrd9 e Ax rr h9 Aral veer end each atMr Anrcrl inhametbn 

rastlri0 to the abRRy dLorwtoaortkruetke Apraemen w coq M rweasbry regweMd 

Beetles1Of TM 6quipnwt k and etsN nrrrin etxip tM Term peraorW prapany 

eubjad bw M Lwveeurda tM AQwnenL wRl red Dea lessens Arttew and wW tee a acres 

Ids In IM bends dIMLove nrat r eubehntldy h eeoew d tM Tenn 

Seatleo101Leow hw rrd aid wtl rdrevcoon than f10 MYIIOn h debt durln9Me Aecal yet 

in whkn 1hY MunklpN Lw end OPMn AQreamrd aanmerow h arrva eaond 1M trrA 

qM 111e fn Leeaa and darWr poeeewbnb LAeea 

7oetNn10l ToDoan 

peymeri of Nd Lewt aONpWas udrihr Apwmrt Laeest Grub 

efpiMRy yeeswora d1M IrtemMRw Mwo Cade d 1900 to Loooa o Ard aaaxRy hteret In Oa Equpnent erd an N eddtlorr eteaelenrq aaawlas ere 

wMtlutlors Ourato and on try Dew tferaRart Love grew b acewb rurdt arkakasl 

ARTICLE ll NITIONi 

The Machq tense wM Mve Os meanhpe hdtated tWav udaee Av am4at rJeeny rapdrw doamerb hMrdtrq Anrrir0 Matemri aertRestea d YK aRldevb notbr and elmar 

htrunrb h form aatraedary b Leeea a b eolgr whkn Lewes ab wNpra deem 

atlsrwlw 

Reotlon t01 Epuipnerf near MM pupnrN ealadod br oaqurRion and uwqUs Leeeee a naooowy a eppaprrh b aatablrhand nehlekr lei eeaxly itereM 

more AAy deealMd h fM obdMd ScMdM A Equtrrwd Llet and N eproernert pert ARTICLi NI WINTENANCi Mt1D1 IfaTION LOCATION TAXif INIURANCi 

rasYtaOrK amawlas 70aoletrertS end addtlas ftrto 

teetlee T01 At N tknw durhp Or Toren Lew wK al b Dare Dora and tpw4 mailah 

Seatlen0LewePaymeA coven Is perbdk paymrl deeubed h 1M atbechad SaMdW L 

eymerl ScNedrN rapuind bM paid q Leeaaeb Leeaa forthe uw d tls Equprnad rludrp the 

pnaorw and Mrp fM Equlpnwa h Good rapalr worltrlp ordr and oondllen and ova Rem bensb 

limo makeasew ro M meM ad rsoawery and pnpr repeka nproamrb and nrodlbaaar 

Tenn 

provided Iroesver Lww ehN rd rnMYly modNy aelw tle E4dPnM1 wRlout Leeeas prig 

Tootles 200 Tarm rtrearstls perbd d IFno Mr Apreanal r h fact sapadled h Os wrltw oaseri d rpwdad try Lows Law wY erter hb a rtskiarsrroe aonbaut b OM 

Egedpnrt wIh VorWa aweb atlw Arm w Leeew may thooee eu0 eet b fhe erprew wrtlen 

toetlenl01 leeaol codas tts rtty OeelpnMed on tls fact d thk Aprlanerd w Lsaea approval of Leeea whleh approve MsR not Munrasaonaby wRNsq 

ieetleo T02 TM prow b thi Agrwnerl ooriempMh Ott lM Egdpmer ctrl M kabd 

7ee1bAi0f Cardudhq paynrn mean tls aoncktdkp prymert emaMad rated Aare Pty IPM9rR h Ore awdvehicles at theDMsdlNd e0ow wtlen brallon Mall na 

toI net bbl h tls etleded 9dredtM PgrneRSd edule whisk leaow coq t b be clwtpae wMaa Leeroh prior wdMn oawra and ova M wad to a a 

povenmeaal 

option pq b Leaea h adr b purd aetadana wRh tls provsbrr d proprrlary purpow d Lawee anq tlsnbn the CCqupmont wibe wempt ban el tarty Pwrdly 

awewed and turd wM rwptl b peraanr prepedy b tls oval tM uw powalm a 

Berson 1001 balew 

SeeWa 201 Yergd cocastM mamdadurar d iM Equpnrt w weN w tlr agerb adears acqua6md tls EQapmra r loured b M whJed to taratlbn n ray Rmr se ept brroarbrw 

oftM maadaLitaar from wMm sees purchwed r purchwinl ttr Equiprwt d LewoQ Law w1 pq duMp tht Tam w tls scene sane dw N trrw and po annrrlal 

ARTICIi I1 COMYINCEMlNT O LGiiTDIM 

shags d any Itrtd wlslfoam tlrt coq d any tine M hwfuly aeeawed a Mviad spatltt awlh 

Seetlso l01 TM Term ehR oanmenaan tM deb opedhd alrow Canmrroemrd Deter end rasped b fM tilugrrsrrl an41o tls ertert permEod q M ne Nnqulrad hot Axma reMr and 

we aonknw brIs period apedb0 h 9eheduN Prymed 9cMAaa Sedlat 

rsporb rN Inp thenb to N evsnk Lew dtall pq N pact vests steam elaetlkly Mat 

seetlen0l In tls event of dahut h emorGna wtlh Sedlon 17 lew sense d Ce 

eYpaaa ro peaoooa eunandr paooubn of tlr Epulpnant to Lena a b aeelpns an tls 

efbdhnt dab d such doMA h good wakeq oandltbn nrewbM Meer and Her oapled 

aownbld end pednd kr Yipnat h omardaroe wM rnoreAadurah pwMdkrs end ahlpped 

Power terptrors utytY and dtlnr dsrpw irerxred in tM oprNon mairarrnoe acts ooarprrcy 

upleep d tle 6graprnert 

ieetlen 107 Irsunrw At b own aRperss Lew etsl Deus caa aly prblk tYdYy arm 

property damage patReroe h aldi omorotb end wRn coon ysurare w an aooepmr b Laeaa b 

a raverer pw to any bcrbrr h 11s oonli rlal Unbd 9talw eo epedAad q Lewes ab M cerrrd andmom aehN damorabab totls aoriRrdlon d Laeea tlst adgrrtay Aatdaa 

eeAirwxao 

r presided wRh reaped b tls EquipnerR ualkiart b protad tls Fu maxaae 

ARTICLi N IN7 ECTION ANOIOiNTI ICATION 

Soatlse 401 Lewes and b oeelprs ehdl haw Ne deli M aA reaeasbM fynw dump reams 

raw hour b enter Info and upon 1M propedy d Lewes ib Ole puryaa d hepxWp tM 

ARTICLi V LPAIfAYMENTi 

iwtlen 01 In mrsidratbn d tM mrduN promrw and rho agreomorb an lM prt d sees 

wNelta earhkud end fa Looser w d tM EQuipmert during Is Toren 

Laeew hreq 

M Lessee 

aLweor arsrts ro aidorw the none dLeaeae upon any Bi d SRN davnen 

inelnmenL hvaix AaiON bl MR d rdrtp arlnbr doameR ralallrrp tM eprprwd h adwb 

VNw mwNrp tM Aal raproemrt nrire pnw ofoe Equpmen a0s tlw applvlae tarArdy 9 

eymatt wNdnYar r praatr and b prabd Lewes ban Mbliy h N awrb Act rruaioe 

proo11d1 ham cOURlly Ia111 Ylalf paylbM as pralded tl Aflidl VIII NBIf Live tiB 

lumrh b Lwr artllloatw Md copies d pdklr in tam ameprue b Lwea wWrafq acre 

Erruipnrt 

seatleaa0 Lewes coq a b eepenee ask rasaaotMr monon9e b tls EQuipnem perhiNrrp ewaape thraghout tM Trm ARrtstNNy Lewes coq Treats Ole 6qupmrt urt0a 1 tlYdsl 

to Leesonkeraelhsreurrdwrd Law grew 

red to ramous a rbearn eald IaMr amrldfpa ineexanw poRry a pobiae wMCh aesrred oNy the Equlpnrd tRa atlfer prapatlaa 

a 

y 

Lwsw acknowledyw eadlny and rooelviny 

toatscuhthla Aywamsnt on behalf of tM L 

unnnunrrrnuawrer enunyE awnnu acvsaaa frOE WMICM 

ACKNOWLEDGED AND AGREED 

Centleued on Mok 

lac YAOE A PARTNBRiOF 

copy of this Alyraarrlarlt andtM Undanlpnod afllrrrea thed ha tus awn duly authorized 

LESSOR PLEDGEE nltsd Flnancl Of No Carolina Inc LE88EEIPLEDGOR CIYIItOwn VOluntsK Fln Dspartrnelt Ina 

NAME Is NAME 

MNNark 

Havvstt 

SIGNATURE 

SIGNATU R E9 

TITLE President TITLE Pnaldant 

DATE 11d2009 DATE 11 19 2009

i 


No 

Dala 11eZOOe 

a 

LEaaOR UNITED fINANCIAI OF NORTH CAROLINA INC 

Addlpr Sa Wt da Way 

Oily Flslafrsr arsRe NC Ztp 2a73Z 

Conlaak Warn R Ammar 

TaltphanNoa26 0a4 9E11 

LEaaEE ChNlowlt VoluMeat Fka Dapettmant hta 

Addrap POflat tda 2227 Ctvhtam Rd Supply 2e1a2 

CRy SMflolta atab NC Zip 2a 6Y 

Conhef andTula Mark Hawdt 

Talapf orr Na eta75 

LCCATiON CUIPM OTH AN A 

ddf p lou sgta 

TOTK lGUNMIXrCOtT 

LJ AaETt JJgA 

COMMI lMlNT DAT 

30 10 

NOJAMOYNT Of RJEMTAL PAYMD1yf 

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tiaa selwdtda s Pay rwrtact aaraM 

11ier H4 3f Mordhly Advanq altaahad Mrale and mach a Mrt 

AnnuN Artan Iranar ryerrM tiNndrA7 

Other CRT 

Ltaaorhnby lusof to LsstM tM EqulptTwnt for tM purposs aand upon tha followlnptrtns sndeoeditlolu 

NBURANCE COVERAGE REGUIREME 

CMok approprlata flea 

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Fenn Laaa PaysON Ctaua Mm1np laaaa daalprrtad above and or b aaMpnaa Y Laaa PayN and Publk Usb11Ry Irrrranavldanwd by a 

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OR 

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Wliminyton NC 2a01 

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ARTICLE VMI DAW04 DElTM7CTION AND CONtyE11NAT10M PIpCEEDt 

ttdleal NrLair bran H rrkdbar daabtrllon oorditdrbn a aartdrmrbd a drrtatr 

b 1b Egttlprrrt t prior b tr hnrthrbn d tltt laatt Trmp 9r E9ulprtrtl a ay parEon 

proptAy a hjtry b a dMlh b my prron Law MWImrdiilM ngYyLira d9N adrbna 

dtry daNri hdtrntrrdlaIrrah 

ARTICLE701 t10 ARdTRAOE 

titotloe 1L01 Law hrawlEt gtnNrs b Lrtastd bwlpntttr brtdaadiibrd Irrrrdr 

W nd bo uttd b prodtrt htortr la Lrw h vblron dtdriq a propottd Rt pldtrrt 

rrd IW 1r prorrdr d 1b Larr rd Oplion b Prdrr Apwnrl tW ttd M utad h try 

tttarrtadrl waAd rrur tb Aparrwl b bt atttoonr rbialr batdl tttlhh M q d 

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thtrad r drlivAd a darrtr te by aottretwMy h rworah prk a ro ur b arr 

rY Vbd1RrEq Ipttrrl a anY prtihrad rW bt bkn uda b wrara d 9r power A TM aghr pnootrdr of tb Lrrr ird Opdrn To PWra W rtd raord iM 

drri wtt dglttyt a nY 9arbY a by tryDin fin a tbfparlal dltE trtdrr 

powrmwtlrl a71br1y Lrw rhri htnrdlrry nary larr h wAlbq d ardt oborrrtor rtd 

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rnalM nr4rtry b 9r purpor tr ttftkh M Aatrnrr w cardrd Itln r roow 

rwr dn oaeawndend Swbort 11 071Xb1 lM db hoaro Ta RlurlorrdM cod 

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dtdurlrg N tratrttr hdud4q tllanrya btt harrtd h 1b eabdbn d am olaktt a award Errpt b aON btdtara r arty 111trr rtbrw dbrM arttbrad lattr 

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stetbn1t Prakfrd M Ea lprwMl r nd ataltre b e err bar Uan wlLrLaw r AOwrtrr rvt nbnd kdo rrd rWtdrrad rproorrdl w n01 pwd ttltbt old bE norr 

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ARTICLE Ut LEttOR ptCLAWEq ECANPMENi UtE AMD VlNDOR WARRANTIEt t faRr t M taw b obrrva rd ptrlam my arta ewMtrtl aatduorta t7vatrtrnt to b parr 

littlbaf01 LEttOR YAKEt NO WARRANTY 011 REPR tENTATION EITHEII EXPREti b M drrwd a PrbmOd by Ltrtr under nr Aywttw a any attri pwrtrrd b tro 

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hrrlrbnrd OParr7b d 0b Eptynrrd h r00Mdn Ltar rtnar b aanpM h draprdl pbr any tylwrnotni PaYabM by Law hrrrrdrG 

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kritdidbn avr 1r 4nttd 1b Ep lprrrd 

drnrd r bW ra rd Lttw Ytr pq b Utter tit anard dw ptranrtt b tWkn 101 

hard and 

ARTICLE X011fON TO UIICNA1ti 

0 Trot wArtw rater sgbn r Iw a h tpuly r troy apptr ntowryadatbrbb b rdaa 

brbhr r iM awntr d b EquprwtL 

3tetlen 10 01 Provldad Latw r nd h ddaAl Ittrturtdr Lttar may t yMhp Lttta not 1taUet17 q No nrrody hrtN dordrnd upon artrrvtd b leer r ldrtdrd b Mrd tiM 

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aymrl Sdttdtit rhkh rrtotd tltt0 a dw rd paytOr an 0r ntdamtdhp Law Paymtrd rar w aY a PowkVuDan 

ldaur that w7 htpab try 

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ARTICLE f0 AtpONNENT AND tIDEYMFlCATION 

ARTICLE IN At71CELLANEOUi 

Itatbrt i1M T7ufAtrrtrtL and 1r aaelalant a 4tttt a mtka paynNtb hnautdw mry 

a rtlplttd by 1atol rriwtlprtW hwnorah pet b erraman titl ntttif try rro trdan 11 01 Nalbr Ar rrtlea aNRata aorw mmtrwadorr ttarwner err be 

wbMPrt b b waAklt Wtor b tortart a Law Latta pew b INa ndbtd adMJtrryj1Nrrt rtdrtMadtartad 1Mn wMn dwtna prwrty amwd byipNbrrd mr 

rllOfrttrrd b LMM d 

noOKt stealnab letter praw bmri M IMttMtu b9a PoMNr PnDb1M prAbr r trYrarptelNt pI10r dbirlrrr 

ralRtr datlgrtr 

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b trrmli art doarrrtb hakrby ttotloir d ad ahW mbrt1a1t1 ar MeOptj 7 hptivM h M ard trrj prorrirtdthlt Atrarttrd t1r1MhNd hold o 

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htr w h 1b EqutprM and h nr Aywrra Tht latort kwrta h nr Aawr rnmty nd urrlaptablt tnT Derr parkernr a

LJ ffAR UNRED FINANCIAL OF NORTN CAROLINA INC 

SCHEDULE A EQUIPMENT UST 


No 

DMe11 tt1 lOOp 

LL it@ CNhdwn Volunteer Fin DepeeRrnerd Ina 

Adktecs VwdctVT AddYeee POera tfl 2227 CIMrAaen R0 6utaply 2tY102 

GNy FkNdw iNab NC 2Ip ATd2 City ShsAOtts flab NC Zlp 2ti 

CarkaaC 1Mram R AmrtaM Cortfaet and TMIe Martt Hewet 

Tabphenc Net2 la 6Qq Tdeprona Nw G14754 e3iQ 

LOCATION OF EWJIFMENT M OTHER THANAttOVE ADDRlN OF LEBfEE 

ddfews 

Co 

TOTALQUII M@RCOiT LiAfTttlltJd CONMlNClMlNTDATE N0 AtIl011Df1 Of MENTAL MTtbfit 

30 10 

i17N4 77 

Ne nynwtt Pyrnrow o i 3 u t u sttotredlrle Feynr rralt dlrla 

U A Anwn hareol ynwr tEelwduN 

qutpment dated w 11 w tN1Y1p exeaVted bT CMatown varr ear Ire OcpartrrrcrR tte w Leaee and UttNed 

s NarMr CaraMts tre w Lava w a euppbntcrR band N hatsby attsohed b and made a part d tint aeleln Munlolpel Leaa and Optbn ApnrsnwR dated 

d 11I1tV lOpLwsa bNsaan Laaaa and Lswa Lavahereby ktasss b Lwaw under and punwatd b tM Lowe and Laaea ttaraby aootlpta and 

Lewes from Lava under erat pursutaR to fM Law autrfeq b and upon fM temr and eeretNofr oat foM M tMlewe and upon dtetslrrte eatkrill below 

tTlM 1 CWMfTITY lOUIPMENTDeEIRprTIONkdtree Meka Mudd Icrlel No anddAtteohrn a 

t 

Fmerpency OneFke Apparatus Mounted on a 200p Cullom Chassis 6 EpWpment 

t Fint3ta0on Coated 227 CMatown Roed Supply NC 

t 

American LiFnrwe Pacemskx custom pumper 05Ft 3norkM TelwQukt 

1 Luvems FinApparatus mounted one 1pp6 Intsmatlonei chassis VIN 1HT3DAAR08MtJ13tT61 

1 

Emarpency 0ne FloApparatus Mounted one 2001 Intematlortal Chawis VIN 1HT31 

AOR01H33337t1 

Afeuw a No rtar aaam roe rou aaMNCa are wu rtta wrceor fns txamue rtauwraerrt rowcactintteees reoaer 

NOT AN OaNr Of LLaOR AHDNO aMROY 9ofYBaORy wnroreaso 70WEeuvnsr rrrrGR 071lFrWlw KTet W7 t11OV1 ONra71 Of 

LeaseTerrrc h rear 

Payment Fnqucrtcy 

SEE SCHEDULE B 

Camwneernwa Dete 8EE SCHEDULEB 

Lwa Faymera Amount 

8EE 8CHEDULE B 

tialwuaTw00 

Total Payment Antowtt 

8EE SCHEDULE B 

I an lease Ps Dcdc eat IoAh M aehcdtrlc L 

C wot1M dad AeraAt ast 

lEtaORJ LEDOEE 

L1 aiEEJPLF DOOR 

Untied FlnanelY eT 

a Yre 

ChNbwn VolteaeaFin DpartrrwR Yre 

NAMl VHNr R 

tgNATURE 

NAME 

JMa rk Hewe t 

TITLi 

Prseldent 

TITLE 

Frccidcrrt 

DATE 11 1t 200p 

DATE 71 1tY100p 

CCEPTAN E CERTIFI A 

The teMerslpud a Leases under tM MunleipM Law and Optlon Aprscment rdemad to show aptotMedpa reoe tN pool oondltlon d aN d ttw EqutpmeM 

ataove decorlfcd ad the debell tMh below0M 

Commenoernerd Dab and aerlMec tMt Leaea hw lolly end eetNteQOrlly psnbmudNdIts oowrtenb erW 

oblpMlorr raquKed urtdcr tM Apramertt 

Lawee nere yocrWiw fhN tM deeMptlon d dte personal property set toM show oonctltuta an aoauralc dcsorlptlon dtlu EgtrtpmerM end fuNrer aertMla tlnt 

ltte Ioeelsn dtM EqulpnwK Ywatstad aowe urYwe otMrwYe Indk tadbekn 

Leeea weutha no 

rssponslbiNy far perfonnanoe or melrtterurae dthe Equipment Equipment M b W located by Leeeee Vendor Y not an apenl d Loeser erd 

no smpkryee d Vender Y cupterltedb wslw suppMment erdlterwlw clbr coy proNclan herNn 

Leew uneondlyorply cxepls tM EqulpmeM fa aM purpasa d tlr Aprccment w d the Cammerrcement Deh cod sprees 

aoeordanee sMh Artlde Vd tM Aprament 

flat E woomn etge pym rgs In 

LEasEEfPLEDOOR 

ClvNtown Vokmteer Fin DspMtrnerd Ina 

NAME 

Mart b 

i10NATURE Y G 

TITLE 

DATE 

PnsWsta 

1111tIt2dp


SCHEDULE B PAYMENT SCHEDULE 

n 

3v 

LESSEE CIVIETOWN VOLUNTEER FIRE DEPARTMENT INC 

INVESTMENT S1 307 514 33 

PAYMENT 522 854 

TERM 81 QUARTERLY PAYMENTS 

COI 

BiENCEMENT DATE 3 10 2010 

FIRST PAYMENT DATE 610 2010 

PMT 

NO 

PAYMENT 

INTEREST 

PRINCIPAL 

CONCLUDING PMT 

1 

5155 000 

152 514 33 

2 

3 

4 

854 22 

854 22 

854 22 

14 377 62 

514 271 87 

14 164 81 

8476 60 

8582 34 

8689 41 

1201 239 62 

51 192 228 16 

51 183 l04 2e 

5 

854 22 

sla os6 a1 

58 797 81 

51 173 866 58 

6 

854 22 

13 946 65 

8907 56 

51 164 513 64 

7 

322 854 

513 835 53 

S9018 68 

51 155 044 02 

8 

9 

10 

834 22 

854 22 

522 854 

513 723 02 

13 609 11 

513 493 78 

S9 131 19 

59 245 10 

S9 360 44 

145 456 26 

51 135 748 91 

1 125 920 45 

11 

12 

13 

14 

15 

16 

854 22 

851 22 

522 854 

854 22 

522 854 

522 85 

13 377 01 

513 258 78 

139 08 

13 017 88 

12 895 17 

512 770 93 

59 177 21 

9595 41 

9715 14 

59 836 34 

S9 959 04 

10 083 28 

51 115 969 38 

51 10584 17 

1095 693 27 

S1 085 365 12 

S1 074 908 13 

S1 061 320 68 

17 

18 

sz2 e54 22 

854 22 

12 645 14 

512 517 79 

S10 209 07 

510 336 43 

S1 053 601 15 

51 012 747 90 

19 

22BS422 

12 388 84 

510 65 38 

S1 031 759 26 

20 

522 854 22 

12 258 28 

10 595 93 

Sl 020 633 53 

21 

854 22 

126 10 

S1o 72e 12 

1009 369 00 

22 

522 851 

11 992 27 

10 861 95 

5997 963 

23 

854 22 

11 856 76 

10 997 45 

986 416 63 

24 

522 854 

11 719 57 

511134 65 

5974 725 

25 

522 85 

11 580 66 

511 273 55 

5962 888 02 

26 

27 

28 

29 

S22 854 22 

522 854 

522 854 

522 851 

511 440 03 

511 297 63 

11 153 47 

11 007 50 

411 19 

56 58 

1 700 75 

511 846 72 

5950 903 12 

5938 768 72 

5926 482 93 

5911 043 88 

30 

854 22 

510 859 71 

11 994 50 

901 149 65 

I 

31 

32 

33 

522 854 

854 22 

854 22 

710 08 

10 558 58 

510 405 19 

12 141 13 

12 295 63 

12 449 02 

5888 698 31 

5875 787 89 

se62 716 42

I 

31 859 22 710 08 12 144 13 888 698 31 

32 522 854 

510 558 58 12 295 63 875 787 89 

33 522 854 

510 405 19 12 449 02 5862 716 92 

n 

34 854 22 10 249 89 512 604 32 5849 481 88 

35 854 22 10 092 65 12 761 56 5836 082 24 

36 854 22 59 933 45 12 920 76 5822 515 94 

37 854 22 59 772 27 13 081 95 5808 779 40 

38 854 22 59 609 07 13 245 15 5794 871 99 

39 854 22 59 443 89 13 410 38 780 791 10 

40 854 22 59 276 54 13 577 67 766 534 54 

41 522 854 

9107 16 13 747 05 752 100 13 

42 854 22 58 935 67 13 918 55 737 485 65 

43 854 22 8762 03 19 092 18 722 688 86 

44 522 854 

8586 23 14 267 98 707 48 

45 854 22 58 408 24 14 445 98 692 539 20 

46 854 22 58 228 03 514 626 19 5677 181 70 

47 522 854 22 8045 56 514 808 65 5661 632 62 

48 522 854 

7860 83 514 993 39 5645 889 

49 854 22 7673 78 15 180 43 629 950 11 

50 854 22 7484 41 15 369 81 5613 811 

51 522 854 

57 292 67 15 561 55 597 472 18 

52 522 854 

7098 59 15 755 68 580 928 72 

53 854 22 56 901 99 15 952 23 564 178 88 

54 522 854 

6702 98 516 151 23 547 220 09 

55 522 954 

6501 

16 352 72 530 049 73 

56 522 854 

56 297 50 516 556 72 5512 665 18 

57 22 854 22 6 090 95 16 763 26 5495 063 75 

58 854 22 5881 83 16 972 39 477 242 74 

59 522 854 

5670 10 17 184 12 5459 199 42 

60 522 854 

5455 73 17 398 49 440 931 01 

61 522 854 

55 238 68 17 615 53 422 434 70 

62 854 22 55 018 93 517 835 29 5403 707 64 

63 522 854 

4796 43 18 057 78 5384 746 97 

64 522 854 

4571 16 18 283 05 365 549 76 

65 522 854 

54 393 08 18 11 14 5346 113 07 

66 854 22 54 112 15 518 742 06 326 433 90 

67 522 854 

3878 35 518 975 87 306 509 24 

68 854 22 3641 62 519 212 59 286 336 02 

69 522 854 

3401 94 19 952 27 5265 911 13 

7o 

S22 e54 

53 159 2e 519 694 

5245 231 

71 854 22 52 913 58 19 940 63 224 293 79 

72 522 854 

52 664 82 20 189 39 203 094 92 

73 522 854 

52 412 96 20 441 25 5181 631 61 

74 854 22 2157 96 20 696 26 159 900 54 

75 859 22 51 899 77 20 954 44 137 898 

76 854 22 1638 36 215 85 115 621 72 

77 522 854 

51 373 70 21 480 52 593 067 18 

A 

Y 

78 

522 854 

105 73 521 748 49 70 231 27

79 854 22 834 41 22 019 80 47 110 48 

e0 522 854 

559 72 S22 294 50 523 701 25 

81 522 854 22 5281 59 522 572 62 50 00 

LESSOR UNITED FIN IAL OF LESSEE CIVIETOWN VOLUNTEER 

NORT CAR NA INC 

A FIRE 

rG 

Si a Signature 

DEPARTMENT INC 

Title DateI Title President Date 11 18 2009

Form8038 G 

Rw November 2000 

dIhrTnuwY 

Y1Mrrl RMMrao 

iMormation Return for Tax xempt Governmental Obligations 

Under Internal Revenue Code section 14g e 

3se sepanb Inetnidiorra 

Caution Htletrsue pvlCe b under 5100D00 

use FOmf t03d GC 

arse 

w 

Reportin Authority IfAmended Return check here 

s employer Iderrtlfication number 

1 Issuer 

2 Issuer 

sname 

Clvietowa Volanteer litre Depattmmk Inc 56 194 73 

3 Number end street or PO box if mail is not delivered to street address Room sufte 

PO Box 140 3 

4 Repoli number 

S 

City town or post ofAce state and ZIP code 6 Date of issue 

Supply KC 28462 

7 Name of issue 0 CUSIP NUMBER 

Name and tills of ofrioer or legsl represenEetive whom the IRS may cal for moro Inbrmsaort 

110 Telepttorw numberof orsoeror Ieps reprttsenmCve 

Mark Aewetk 1Pteeident 

91e 734 8392 

Tvue ofIssw check aeolicabtebox esand enter the issue price see instrudions and attach schedule 

11 Eduation 

1Z O Hestth and Education 1 

13 D Trenaportatlon 

1 

14 Public safety 

1 

10 Envirorxnertt Indudlny sewage bonds 

1 

10 Housing 

1 

17 Utilities 1 

10 Other Describe 

1 If obllgatlons are TANS or RANs check box If obllpatlons are BANs check box 

20 If obli atlon are in the form of a Isase or installment sale check box 

21 

22 

23 

u 

25 

n 

Z8 

Description of Obligations Complete for the entiro issue for which this form is being filed 

e Stated redemption d Weighted 

b Iseue prig 

a Flnel maturity dab price at maturity average maturity 

3 Na 21 years 

Usesof Proceeds of Bond Issw including underwriters discount 

Proceeds used for accrued interest 

Issue price of entire issue enter amount from Une 21 column b 3 

Proceeds used for bond Issuance costs Induding underwriters discount 

Proceeds used for credit enhancement 

Proceeds allocated to reasonably required reserve or replacement fund 

Proceeds used to currently refund prior bsuss 

Proceeds used to adwnce rofund prior Issues 

24 Na 

15 Na 

20 Na 

27 Na 

6 Na 

Total add Ilnes 24 through 28 Z9 Na 

Nonrsfundinfl proceeds of the Issue aubtrad Ilne29 thorn Nns 23 end enter amount hero 30 Na 

1 

NI 

4x 

31 Errter the remaining weighted avsrogs maturity of the bonds to be currently refunded Na ears 

32 Enter the remaining weighted average maturity of the bonds to be advance refunded Na earn 

33 Enter the last date on which the refunded bonds will bs called 

34 Enter the date sthe refunded bonds wero issued 

Miscellaneous 

36 Enter the amount of the state volume cap aAocatsd to the issue under section 141 b5 30 Na 

Sea Er arthe amount of gross proceeds invested or to bs knvested In agtaranbesd Irnres6nerR contrail see irntruclfonts 30a Na 

b Enter the final maturlty date of the guaranteed investment contract 

37 Poled Finandngs a Proceeds of this issue that srs to be used to make loans to other government units 37a Na 

b If this issue is a loan made from the proceeds of another tax exempt issue check box end enter the name ofthe 

issuer 

and the date of the issue 

30 If the issuer has designated the issue under section 2t35 b3xBXlxill small Issuer exception checkbox 

3 It the issuer has elected to pay a penalty in Ileu of arbitrage rebate check box 

40 if the issuer has idendfisd a hedge check box 

Sign 

Hen 

Under penaRlas of perury declare the a examined this return end ecaompanying schedules and statements end to the beet d my 

knowledge nil bsl fMss are orrect and oompleh 

a 

r1Ti 

MarkHewelt President 

Sigrtatun d Issuer 

authorized represerrtatNe Date Type or print name and tltle 

For Paperwork Reduction Ad Notice sae page 2 of the instructions cat No earns Form0030 tsoo0

AX REVENUE PLED EAND SECURITY AQREEMEN 

WHEREAS Lessee has enbred Into tM Munldpal Lease and Option Agroement dated 11 1N2009tAgrsernsnt with Lessor 

which is herein Incorporated by refironce and made a part dthls Tax Revenue Pledge and Securky Agrosmerrt and 

WHEREAS pursuant to the proement Lessee has agreed to pledge all d ks right title and irrtsrest in and to Tax Revenues 

provided by Brunswick County under ks Flro District Fee Assessment tD tM Lessor and ks ssslgns which aro roprosenled by 

this transactlon as addklond securky for Lessee spertormanoe of ks obligatbn under certain provisions moro fulry described 

in the Agreement and 

WHEREAS to further securo payment d the anaunts owing by Lasses to Lessor and or ks assigns under the Ilpreernerrt 

Lasses agross 

to provide Lessor and or ks sssigns wkh a security Interest In ail other personal assets now ownedaheroatbr 

acquired 

NOW THEREFORE k Is prosd between tM parties as folbwe 

1 Lessee heroby pledges assigns and delivers tD Lessor and ortb assigns as security for payment and performarrw of 

all Lessee 

obllgadons under the agreement all of ks right tltls and Interost in and to Tax Revenues provided by 

Brunswkk County under ks Firo District Fee Assessment 

Lessee roproeenb and warrants that k has the power and authority to enter into this pk dg and that all appropriate 

action necessary to effectuate this pledge hss been taken 

T in the everrt Lessee shall faN to perform any obllgatbn term condkion or agrosrrrent or broaches any oovenarrt 

warranty or ropresentstbn set tbrth In tM Aprosmsnt or herwnder Lessor In addkbnto and as supplemental to any 

of ks right and romediss under tM Agroemer tmay requiro Lessee to surrender the Brunswick County Tax Revenues 

to the Lessor and Lessor may apply the cash value roosived therofrorn together wkh all inbrest from whaEewr aouroe 

derived b any balance dw end all sums roqufrod to be geld purswnt to the Agrwmsnt In such order and manner as 

Lessor at ks sole diacrotbn shall determine 

Lasses will upon wrktsn direction from Lessor and at Lessee 

own expense do all further acts and execute 

acknowledge and deliver aU deeds oonwyancros transfers and assurances assigning and oonflrming bo Lessor said 

pledge of Brunswick Tax Revenues 

4 Lessee heroby grants td Lessor andlor ks assigns a securky Interest fn all Lessee 

tangible and Intangible personal 

property and equlprt ent now owned and hsroatter acquired together with all cash and non cash proceeds 

5 Lessee grants to Lessor andlor ks assigns a security Interest In the Collateral to securo in addition to the 

Indebtedness ast forth above the payment and performance of ail absdub and alloor tingerrt obllgatlons and Ilabigtles 

of Lssses to Lessor now existing or heroafter arising whether under this Agreement or any dher agreement and 

whether dw dlroctly or by assignment provided however upon any assignment d thb Agroement by Lessor tM 

sssignee will bedeemed for the purpose of this paragraph to bs the only party with a securky IMerost intM Collateral 

S The security Interost groMed heroby shall continw effectlw Irrespective d any retaking and rodsNvsry of Collateral to 

Lessee until dl amounts eecurod hereby aro fully paid In money No onl preement guaranty promise representation 

or warranty shall be binding upon Lessor 

7 Lasses heroby agrees that all of the terms and provisbns of the Agreement aro incorporsted herein by referonw and 

that the same shall be applicable to the Collateral wkh the same tome and efhct as It the same wen set lbrth heroin in 

full 

IN WRNESS WHEREOF THE PARTIES HERETO 8ET THEIR HANDS AND REAL THE DAY AND YEAR ABOVE WRITTEN 

LESSOR PLEDOEE 

LESSEE PLED 30R 

United nanclal No ardina Inc Civletown Volunteer Flro Department Inc 

NAME Wlllia ores NAME Mark Hewett 

310NATURE 

SIGNATURE 

TITLE Prosident TITLE Presklent 

DATE 11118 2009 DATE 11H8 2009

MEMORANDUM OF UNDERSTANDING 

WHEREAS Ch letown Volunteer Fire Department Ina Lessee has entered into the Munidpal Lease 

and Option Agreement dated 11 16 Z009 the Agreement with United Flnancial of North Carolina Inc 

Lessor which is herein Incorporated by reference and made part of this Memorendum of Understanding 

and 

WHEREAS pursuant to the Agreement the Lessee has agreed to cause an advettisement of public 

notice of public meetlng to be run in a newspaper of local dreulation of the Lessee sFiro District in 

accordance with the requirements ofthe internal Revenue of 1988 as currently amended the Code and 

to hold said public meeting In accordance with the advertisement and the Code and receive approval 

from the local governing authority Board of County Commissioners 

WHEREAS the Agreement states In Sedlon 14 02 that If the transaction no longer complies wfth the 

requirements of the Code resulting in loss of tax exempt status the Lessor shall be entived to adjusting 

payments and an increased lease payment as a recapture of lost income tax benefits as specified in 

Section 14 02 and 

WHEREAS the Lessee has as of this date not yet complied with the Code In relation to the Public 

Notice Public Meeting County Approval requlnament end 

WHEREAS the Lessee is In dreumstance that requires payment of existing debt to Security Bank 

NOW THEREFORE it is agreed between the parties as follows 

1 Lessor will use its best efforts to advance to Security Bank the amount owing upon receipt of this 

document properly executed by the Lessor and Lessee 

2 Lessee will cause the proper advertisement to be run in compliance with the Code and will hold 

the required public meeting and receive the approval of tha Brunswick County Commissioners 

within thirty 30 days of this date 

3 Lessee acknowledges that if it falls to fulfill its public notice public meeting county approval 

requirement that this transaction will be deemed innon compliance with the Code and will revert 

to the current commerdal rate 

SIGNED sealed and delivered this 18th day of November 2009 

Lessor 

UNITED F AN IAL OF AROLINA INC Clvlatown Volunteer Firs Dspartrn rrt Inc 

By 

1Mlaam 

Morons 

By 

Title Prssiderrt Titt 

Attest by 

Title Secretary

n 

a 

w 

Leass Numbsr 

OS30 2010 

AoolleaUon Number 3848 

Company Name Civietown Volunteer Fire Department Inc 

DBA 

Courriy 

Web Site 

D 

B Number 

Information 

Fund Month 

POBox 148 

2227 Civielown Rd Supply 28482 

Shalbtle NC 28459 

Brunswick 

November 

Rate Chart Used499 

Sell Rate Fedor 019830 

Execution Date 11 18 2009 

Acceptance Date 

Commenb 

Approved Amount S1307 514 33 

Approval Expired930 2009 

Sales Tax 00 

Selea Tax Type 

Lease Tenn 80 

Fees and Deoosit 

Exempt 

Advance Payment 

Doc Fee 00 

Other Feea S 00 

Security Deposit S 00 

Total 1st Check S 00 

Status 

ACTIVE 

Phone 910 7548392 Ext 7553127P 

Fax 910 7558012 

bete Est Stag Date817 2009 

51C Code 

Fed Tax ID 561949873 

Bus Structure 

VFD 

Primary Vendor Fire Connections Inc 

Equipment Total S1307 514 33 

Down Payment S 155 000 

Total Financed 

S152 514 33 

Base Payment 522 854 

Total Payment 

Residua Inforrnatlon 

Type 

Residual Amount S 00 

Residual 

Due Date 

Ownership 

S22 854 

630P2010 

HTB 

Internal Contacts 

Name Kemberly Hewett 

Title Secretary 

Salutation Kemberty 

Doc Ref 3 

Phonel 

Phone2 

Mobile 

EMail khewett atmc net 

Comments 

Name 

Bobby Hewett 

Title Chief Phone2 

Salutation Bobby 

Phonel910 523 1971 

Mobile 

Doc Refs 2 ENell 

Commerts 

Name Scott Gardner Phonel91Q 253 5383 

Title Fire Marshall Phone2 

Salutafion Scott 

Mobile 

Doc Ref 10 EMail sgarner 

brunswickea com 

Comments 

Name Donna Caton ne1 

Title 

Accountant 

Phone2 

Salutation Donna Mobile 

DocRef S 11 

Comments 

EMail dcaton 

armoureasociates net 

Nerve Barrett Graham Phonel 252 7267223 

Title Attorney 

Phone2 252 223 5893 

Salutation Barrett Mobile 252 7262438 

Doc Ref 12 EMail graemelay lhotmail com 

CortxneMa

01402 0810 05 

P 11111 

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a 

Civietown Volunteer Fire Dept 

New Truck Public Meeting 

Meeting called to order at600on11 23 09 

Attendees 

Chief Bobby Hewett 

Asst Chief Mark Hewett 

Bradley Suggs 

Lt John Stinson 

Danielle Frenmaa 

Brian Myers 

Phillip Alston 

Demck Schnable 

Public meeting notice was published in Wilmington Star News on11689 Announcing 

plans to purchase 1new EOne custom Pre 

pumper 

Owned American Lafrance 

pacemaker custom pumper and refinancing station and fire truck debt 

Meeting washeld at Civietown Fire Dept the about members attended No members of 

the community were There 

present were no questions nor objections 

Meeting was held open to645 pm but no one else showed up to attend 

Adjourned al 645pm

AFFIDAVIT OF PUBLICATION 


COUNTY OF NEW HANOVER 

Before the undersigned a Notary Public of Said County and State 

Iaita tlytlgl ne unoersi nea win 

have a ppubllc nearlnq on N vember 

23rd 3009 at 6Db prp st the loca 

tion of the underslg edIsted ttelow 

to discuss its acqu SQQn by lease 

tie r 

and 

I 

noer 

Keith Raffone 

Who being duly sworn or affirmed according to the law says that she is 

Controller 

lefe 006tIq Ar 

lesgga Ivt sA lti Etfc j1 Snyine 

ate Hne 

Pumpai d bdOfepprt 

ment sStation 

ire ytk Debt 

of THE STAR NEWS a corporation organized and doing business under the Laws of the State of 

North Carolina and publishing a newspaper known asSTAR NEWS in the City of Wilmington 

secretaryCI oNin e4m PUBLIC NEARING LECAL NDTICE Notice is hereby given pursuant to Public Law No 100 

Department Inc 222TCivi tawrn 

Rd S p I 28a zt 647 SIOl3a 24A 1988 the undersigned will have a public hearing on November 23rd 2009 at 

9 600 pm at the location ofthe undersigned listed below to discuss its acquisition 

snaubcci2aa 

was inserted in the aforesaid newspaper in space and on dates as follows 

116 lx 

And at the time of such publication Star News was a newspaper meeting all the requirements and 

qualifications prescribed by Sec No I597GS ofNC 

Title Contro r 

Sworn or affirmed to and subscribed before me this 

p 

7Ar11 1J1 AD Ica 

da totfioiiuru 

a OCO 

In Testimony Whereof I have hereunto set my hand and affixed pr icial seal tland 

Q pTARY 

year aforesaid 

3 

2 PUg Pdotar blic 

My commission expires day 

5 of 20 z 

yqtp11 OJ 

the Court that the said 

Upon reading the aforegoing affidavit with the advertisement thereto annexed it is adjudged by 

publication was duly and properly made and that the summons has been duly and legally served on the defendant s 

This 

day of 

Clerk of Superior Court 

MAIL T0

ti 

wry 

1irK l 



POBox 269 BOLIVIA NC 28422 


ThomasMDavis 


Emailtodavis a3bnmsco net 

Telephone 910 253 2797 

Faz 910 253 2835 

Unibad Flnandel od NC Inc 

as wua way 

Fletcher NC26T 

2 oatac1 

antl men 

The ltindirq Ibr Civletown VolunteerFlrr Depattmen Inc ha besn pro0neselve as per 

the tollowinp eheduN 

fjll7 EPER 1100 VALUE 

2010 

zoos 

O 

t n 

2ooe 

300 310 

s 

tJA 

i 

NA 

s NIA 

s NIA 

NIA 

81GNATURE BLOCK OF APPROPRIATE COUNTY OFFI

S 


1VIAILING ADDRESS 

POST OFFICE BOX 249 

BOLIVIA NORTH CAROLINA 28422 

Retroactive to November 23 2009 

OFFICE OF THE COUNTY COMMISSIONERS 

BRUNSWICK COUNTY GOVERNMENT CENTER 

7S COURTHOUSE DRIVE NE 

BOLIVIA NORTH CAROLINA 28422 

TELEPHONE 

910 253 2000 

S00 442 7033 NC 

TELECOPY 

910 253 2004 

United Financial of North Carolina Inc 

58 Wilkie Way 

Fletcher NC 28732 

Re 

Lease Purchase Agreement between United Financial of North Carolina Inc and Civietown Volunteer 

Fire Department Inc 

Dear Sirs 

1 am Chairman of the County Commissioners of Brunswick County This letter is to advise you that 

Civietown Volunteer Fire Department Inc is a qualified Volunteer Fire Department assigned to protect a 

specific Fire District within this County 

In addition a special fire fee is assessed on the real property owners of this district Said fee is to be used 

exclusively to provide equipment facilities and training as is necessary to provide fire protection for said 

district Said funds may also be used to upgrade equipment as the need arises This fire fee is collected by 

the County and disbursed by the Finance Office to the Fire Department on a regular basis by the County 

Finance Officer The Fire Department is operated and managed by the Board of Directors of the Fire 

Department and the Officers of said Department 

their fire service contract 

The Department is currently meeting the requirements of 

The Fire Department has made us aware of their intention to acquire new capital assets through a Lease 

Purchase transaction with your firm Please be advised that the County has no objection to thistransaction 

Sincerely 

Chairman 

Brunswick County Commission 

p9 bwl 

ie 

G 

yl 

t



2013 

x 

TO 


MEETING DATE 

FROM J Leslie Bell AICP HDFP DATE SUBMITTED 

Planning Community Development 

Ext 2033 

VI 1 

22 Jan 13 

10 Jan 13 



Map Amendment Z12 687 


Request that the attached Zoning and Map Amendment be included on your 22 Jan 13 Agenda for Public a 

Hearing Second Reading and Adoption at630 pm The applicant requested that this matter 

be tabled up to 90 days see attached shortly after the First Reading on 

approval Tuesday04 Sep 12 

The Planning Board held a Public Hearing 

on 11Jun 12 

Item I Map Amendment Z687 Giles Branch EarthSource 

Item 1 

is a map amendment initiated by the property owner This change from R6000 High Density 

Residential andCLDCommercial Low Density toCLD Commercial Low Density for a portion 

ofTax Parcel 22100057 located off Long Beach Road SE NC 133 near 

Southport NC An 

amendment to the Official Brunswick County LAMA Land Use Plan Map has been requested from 

LDR Low Density Residential and Commercial to Commercial for a portion of Tax Parcel 

22100057 located off Long Beach Road SE NC 133 near Southport NC 

This rezoning totals approximately 14 28 acres 

Mr Gordon Lovingood representative for Coastal Carolina Commercial Development LLC 

addressed the Board Mr Lovingood said road improvements to Long Beach Road SE NC 133 are 

proposed in the near future and he felt that the proposed zoning change is the highest the property 

and best use of 

Mr Candler made a motion to open the Public Hearing and the motion was 

unanimously carried 

Attorney Joy Easley addressed the Board on behalf ofMark Properties nc Attorney Easley 

reiterated that there is aNCDOT Transportation Improvement Plan Project R3324 that is a limited 

access corridor to alleviate congestion at the intersection of Southport Supply Road SE NC 211 

Long Beach Road and 

SE NC 133 Attorney Easley expressed concern with the potential environmental 

impact as there are 404 wetlands near the rear of the subject property She further stated that there 

will be one 1 access point in front ofthe property according to an application submitted to the US 

Army Corps of Engineers Corps by NCDOT Attorney Easley approached the Board to 

identify the 

area in question She was concerned with the potential increase in traffic in the immediate area 

should the property be rezoned Attorney Easley said Mark Properties Inc is opposed to the zoning 

change

Ms Paula Cline owner of Tax Pazce1221 HF006 addressed the Board on behalf of South Trace 

Subdivision Ms Cline said she was informed ofthe wetlands in the immediate area when she 

purchased her property and she was told that the Jumping Run Creek area should remain untouched to 

minimize flooding in the area Ms Cline said the map she received regarding the zoning change 

conflicts with where she was previously 

told wetlands had been delineated by the Corps She felt that 

the Corps should be consulted to determine the accuracy 

of the wetland area map 

Ms Cline further 

stated that the proposed Long Beach Road Bypass is anticipated to have one 1 access road per lot 

She feels that rezoning the property will create more traffic congestion in the azea Ms Cline 

explained a situation where there are currently private road Port Loop Road issues eg sink holes 

between residential and commercial property owners along Port Loop Road and who is responsible 

for maintenance ofthe road 

With no further comments Mr Candler made a motion to close the Public Hearing and the motion 

was unanimously 

carried 

Mr Candler asked Attorney Easley where she obtained the access map presented to the Boazd 

Attorney Easley said she retrieved that map off the Corps website Mr Candler asked Attorney 

Easley if she read where and or if they will mitigate the wetlands that will be removed Attorney 

Easley said Site 1 does not show any wetlands mitigation but she stated that they 

will have to 

mitigate Mr Candler asked Attorney Easley ifshe is aware whether or not the access 

points are right 

turns 

only Attorney Easley said she was uncertain The Chairman interjected that he is not sure if 

such has been determined at this time 

Mr Lovingood addressed the Board He stated that access will be by signalization new traffic 

signal at NC 133 and new Bypass Mr Lovingood said there has been a lot of planning into the 

intersection by NCDOT to determine the most practical mannerto control traffic in the area Mr 

Lovingood stated that the wetlands delineation has been conducted on the property by the Corps He 

said the drainage easement that went through the subject property has been addressed through the 

NCDOT project and new storm drainage is in place to assist with the flow of water Mr Lovingood 

concluded that they are here to request a zoning change of the property and all other issues will be 

addressed at the time they submit a proposed plan for development ofthe property 

He stated that 

there have been interest shown from retailers nearby that would like to relocate to this particular area 

for better access and visibility 

With no further comments Ms Dixon read the Staff Report attached She identified the subject 

property and surrounding properties on a map displayed on an overhead projector Ms Dixon said 

staff recommends approval toCLD Commercial Low Density for a portion ofTax Parcel 

22100057 

Mr Dunham asked staff what is located on the residentially zoned lots on the south side ofBud Street 

SE Ms Dixon said there are some residential dwellings in that area that include single wide and 

double wide mobile homes as well as vacant lots 

The Board discussed the worksheet and concluded the following 

I Will the uses 

permitted by the proposed change be appropriate for the area concerned 

Yes A portion ofthe property is currently zonedCLD and the buffers are a 

preservation of existing vegetation in addition to landscaping requirements 

Revls d2013 1an 04

II 

Does adequate public school facilities and other public servicesie water 

wastewater roads exist aze 

planned or can be reasonably provided to serve the needs 

of any permitted uses likely to be constructed as a result ofsuch change 

Yes This rezonine request is located in the Southport Elementary School District 

which has adequate capacity South Brunswick Middle School has a two veaz capacity 

warnm and South Brunswick High School has adequate capacity However anew 

high school is scheduled for FY2016 

This rezoning is located in the Southport 

Fire District 

Water is available by Brunswick County Utilities via a twelve inch 12 and sixteen 

inch 16 main line off Long Beach Road SE lNC 133 Sewer is available by South 

Brunswick Sanitary District off Long Beach Road SE NC 133 and Southport Supply 

Road SE NC 211 

This rezonin has access off Southport Supply Road SE NC 211 and Lon Beach 

Road SE NC 133 and there are no 

capacity deficiencies at this time There 

7 North Cazolina Department of Transportation NCDOT Transportation 

Improvement Program TIP Projects in this area 

aze seven 

TIP ProiectR3324 is a new route from Southport Supply Road SE NC 211 to 

Bethel Road SE SR 1525 This project is funded right of way on oing and 

construction begins 2013 

TIP ProiectB5311 is a bridge on 

Midway Road SE lSR 1500 

replacement 

Middle Swamp This project is subject for reprioritization ri t of way be ins 

2018 and construction begins 2019 

over 

TIP ProiectR3434 is the widenin t and realig rnent of Midway Road SE 

SR I500 This project is currently unfunded right of way begins 

construction begins 2020 

2018 and 

TIP ProiectR5021 is the wideninlt of Southport Supply Road SE NC 211 from 

NC 87 to Midway Road SE SR 15001 This project is subject for 

reprioritizationright 

of way begins 2014 and construction belZins 2019 

The new route on the west side of Boilin Sprin Lakes Boiling Sprin 

Bypass This Proiect is scheduled for reprioritization 

has been asailanedl 

Lakes 

INo Project Number 

The uperades to 

Southport Supply Road SE NC 211 The project 

for reprioritization INo Project Nnmber has been assignedl 

is scheduled 

The new route linkin proposed Port and Ferrv system to interstate highway 

This Proiect is scheduled for reprioritization INo Project Number has been 

ass 

ed 

III 

Is the proposed change consistent with the CAMA Land Use Plan or any other adopted 

land use document 

No However an amendment can be made to the CAMA Land Use Plan 

Rwis d2013 Jan 04

IV 

Is the proposed amendment reasonable as it relates to the public interest 

Yes A portion ofthe property is currently 

zoned commercial 

Mr Candler disagreed He felt that the residential property owners on Bud Street SE and 

West Trace Drive SE will be ne atively impacted 

FISCALIlV ACT 


CAPITAL PROJECT GRANT ORDINANCE REQUDZED YES NO 


NO 

REVIEWED BY DIRECTOR OF FISCAL OPERATIONS YES No 

CONTRACTS 

AGREEMENTS 

REVIEWED BY COUNTY ATTORNEY YES No 

NA 


Members Present Alan Lewis Bobby Long Cynthia Henry Steve Candler Eric Dunham and 

Denny Jordan 

Members Absent Dr James Graham Jr and Troy Price 

Planning Staff recommends approval toCLD Commercial Low Density for a portion of Tax Parcel 

22100057 located off Long Beach Road SE NC 133 near 

Southport NC 

Planning Staff recommends approval to the Official Brunswick County CAMA Land Use Plan Map 

from LDR Low Density Residential and Commercial to Commercial for a 

portion of Tax Parcel 

221000571ocated off Long Beach Road SE NC 133 neaz Southport NC 

Planning Board recommends approval to CLD Commercial Low Density for a portion ofTax 

Parce1221000571ocated off Long Beach Road SE NC 133 neaz 

Southport NC 4 to 2 with Mr 


Planning Board recommends approval to the Official Brunswick County CAMA Land Use Plan Map 

from LDR Low Density Residential and Commercial to Commercial for a 

portion of Tax Pazcel 

22100057 located off Long Beach Road SE NC 133 near 

Southport NC 4 to 2 with Mr Candler 

and Mr Dunham opposing and Dr James Graham Jr and Mr Troy Price being absent 

COUNTYMANAGER SRECOMMENDATION 

ATTACffiVIENTS 

1 EarthSource Eng Conceptual Zoning Map 

Revised2013 1a 04

n1414 

2 Site 1 Map provided by Attorney Joy Easley Map of General Area 

3 Staff Report and Corresponding Map s 

4 EarthSource Letter requesting tabling up to 90 days 

S 

6 

7 

8 

9 

10 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Rsvlsed 2013 Jan 04

Zoning Map 

GOVERNING BOARD ACTION 

Amendment NoZ687 

perNCGS153A 341 

Description Change in Zoning District fromR6000 High Density Residential andCLD 

Commercial Low Density toCLD Commercial Low Density for a 

portion ofTax Parcel 

221000571ocated off Long Beach Road SE NC 133 near Southport NC This rezoning totals 

approximately 14 28 acres 

An amendment to the Official Brunswick County CAMA Land Use Plan Map has been 

requested from LDR Low Density Residential and Commercial to Commercial for aportion of 

Tax Parce1221000571ocated off Long Beach Road SE NC 133 neaz Southport NC This 

rezoning totals approximately 14 28 acres 

I 

THE REZONING DESCRIBED ABOVE 

IS CONSISTENT 

IS NOT CONSISTENT 

WITH 

THE BRUNSWICK COUNTY CAMA LAND USE PLAN 

II 


IS 

IS NOT 

REASONABLE 

AND IN THE PUBLIC INTEREST BASED ON THE FOLLOWING 

MOTION 

NEEDED TO ADOPT STATEMENTS I II 

ABOVE 

THEREFORE on the basis of all the information provided including the foregoing 

Approve 

the Brunswick County Board ofCommissioners Deny the Rezoning as presented and 

to amend the CAMA Land Use Plan



ATTEST 


First Reading 

Public Reading 

Second Reading 

DComm Brd Z12 687 2nd Sheet

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REVISIONS 

O O 

Z Z E RETA uEVEOPMENT 

m N 4191 LONG BEACH ROAD T 

EARTHSOURCE 

ZONING MAP

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REZONING STAFF REPORT 

Date August 13 2012 

CaseZ687 

Tax Parcel s Portion of 22100057 

A rf 

ZONING ANALYSIS 

Proposed Zoning Request 

FromR6000 High Density Residential 8 CLD Commercial 

To 

Low Density 

CLD Commercial Low Density 

This District is intended primarily to be used in outlying areas adjacent to major thoroughfares with yards and 

other provisions for reducing conflicts with adjacent residential uses and with substantial setbacks to reduce 

marginal friction on adjacent major thoroughfares Commercial uses in this District will serve the needs of 

residential neighborhoods for auto dependent commercial facilities and serve the needs of highway oriented 

tourist business 

SURROUNDING AREA ZONING DESIGNATIONS 

North R6000 8 CLD 

SouthR6000 CLD 

East CLD 

West R6000 

REQUIRED PROJECT BOUNDARY BUFFERS 

NO CHANGE 

rw 

i Resswenua 0A 2 46 28 218 210 

7500R6 00 and 6000 2 oo 2a 2s 2s zno 

I 

3200 and ar s 2a oo 2s zs 2no 

68 46 46 0 24 2110 

i 

a 618 48 48 24 0 210 

810 810 610 610 46 0 

Non residential uses locating next to vacant property shall be required to provide a 02 buffer 

When locating anon residential use in a Rural ResidentialR7500R6000 RUI SBR 000MR 3200 NC CLD 

zoning district next to or 

an existing residential developed property a 04 buffer shall be required Non 

residential uses locating next to othernon residential uses are not required to provide a buffer

AA 7 

PROJECT BOUNDARY BUFFER ALTERNATIVES TABLE 

MINIMUM REQUIRED PROJECT BOUNDARY BUFFER 

Required 

Opacity 

Alternative 3 Alternative 4 

Alternative 1 Alternative 2 Plantings Plantings 

Foot Fence 6Foot Wall 

10 feet 10 feet 

02 

1 underst ry 2 underso ry 

Not available Not available 

7 shrubs 3 shrubs 


04 

4 understory 6 

undersoyry 

Not available Notavailable 


30 feet 30 feet 20 feet 15 feet 

0 6 

3 canopy 3 canopy 0 canopy 0 canopy 

6 understory 

8 understory 3 understory 3 understory 

34 shrubs 13 shrubs 3 shrubs 3 shrubs 


08 


7 understory 10 understory 5 understory 5 understory 



1 0 




Buffer Depths and Plants Required Per 100 Linear Feet 

LAND USE ANALYSIS 

Current Surrounding Area Land Use 

Agricultural 

Conservation Forestry Lands 

Vacant 

Undeveloped Property 

Residential Commercial Industrial Institutional Utility

l 

t11 

i ate y 

Brunswick County CAMA Land Use Plan Land Use Classification LDR Low Density Residential 

8 C Commercial 

Consistent with the Land Use Plan Map 

Not Consistent with Land Use Plan Map 

Brunswick County CAMA Land Use Plan policies affecting this rezoning 

o P16 states that Brunswick County strongly supports commercial nodes including 

town or village centers and the prohibition of strip commercialization 

o 

P17 states that Brunswick County encourages supports commercial development 

nodes at the intersections of major roads consistent with the County s future 

land use map 

o P49 states that Brunswick County supports directing more intensive land uses to 

areas that have existing or planned infrastructure 

o P112 states that Brunswick County will encourage industrial and commercial 

development in areas with existing infrastructure that does not infringe on existing 

medium density residential 

Capital Improvement Plan CIP 

CIP Projects 

No CIP Projects 

CIP Pro ect s 

Scheduled 

New Hi h School FY 2016 

Smithville Park FY 2014 8 2015 

H 211 Slud a Handlin Im rovements FY 2013 2014 2015 2016 2017 

Dutchman Acres Sewer FY 2013 

NC 211 Industrial Park Sewer FY 2016 

Future Surrounding Areas Land Use 

The area 

surrounding this rezoning request has been experiencing changes based upon approved 

land development activities submitted to the Brunswick County Planning Department Eagle Point 

Major Subdivision Wescott Farms Major Subdivision Pine Grove Plantation PUD Mariner sPoint 

PUD Arbor Creek Expansion PUD and the Cambridge Crossing Multifamily Project are located 

nearby totaling 510 units 

This rezoning is located near the Towns of Southport St James and Oak Island and is not located 

within a subdivision The rezoning site is currently vacant Per the submitted Site Evaluation Map 

the back portion of Tax Parcel 22100057 proposed to remainR6000 encompasses 684 acres of 

wetlands 

INFRASTRUCTURE AND SERVICE IMPACTS 

SCHOOL CAPACITY 

Elementary School 

Southport 

Adequate Capacity 

Two Year Capacity Warning 

Out of Capacity 

Middle School 

South Brunswick 


Two year Capacity Waming 


High School 



Two Year Capacity Waming 

Out of Capacity

A er 

Yt 

MAJOR ROADWAY IMPACTS 

ROAD ACCESS AND CAPACITY 

Wilmington MPO 

Road Ca acit Deficiencies 

Southport Supply Road NC 211 

Long Beach Road NC 133 

None 

None 

NCDOT PROJECTS AND STUDIES 

NONE 

Project Protect Type Project Description Status 

Funded 

R3324 TIP New Route from NC 211 to Bethel Road SR 1525 ROWOn Going 

Construction Begins 2013 

B5311 

TIP 

Bridge on Midway Rd SR 1500 replacement over middle 

swamp 

Subject for Reprioritization 

ROW Begins 2018 


Currentty Unfunded 

R3434 TIP Widen realign Midway Road SR 1500 ROW Begins 201A 


Subject for Repriontization 

R5021 TIP Widen NC 211 from NC 87 to Midway Road ROW Begins 2014 

Conswdion Begins 2019 

NA 

TIP 

New route on the west side of Boiling Spring Lakes Boiling 

Spring Lakes Bypass 

Scheduled for Reprioritlzation 

NIA TIP Upgrades to NC 211 Scheduled for Repriontiution 

NIA 

TIP 

New route linking proposed port 8 ferry system to interstate 

Scheduled 

hghway 

for Reprioritizatlon 

UTILITIES 

CURRENT WATER AND SEWER AVAILABILITY 

WATER Not Available Avallable 

i SIZE OF WATER LINE 12 inch 16 inch main 

PROVIDER LOCATION Lona Beach Rd NC 1331 

Brunswick County Utilities 

Brunswick Regional Water Sewer District H2G0 

South Brunswick Sanitary District 

SEWER Not Available Avallable 

SIZE OF SEWER LINE NIA 

PROVIDER LOCATIONL Beach Rd NC 133 8 

Southport Suooly Rd NC 2111 


Brunswick Regional Water Sewer District HZGO 

South Brunswick Sanitary District

d1a 

FIRE DISTRICT 

This rezoning request is located in the Southport Fire District 

ENVIRONMENTAL IMPACTS 

Located within a FEMA Flood Hazard Zone 

located near awatercourse 

water body Jump and Run Creek 

Located in the Lockwood Folly Watershed and in the area of the Lockwood Folly River Wafer 

Quality Studv The Brunswick County Board of Commissioners have accepted the 

Lockwood Folly River Roundtable Strategy report 

Located in a Significant Natural Heritage Area 

OTHER SITE CONSIDERATIONS 

Will create a split zoning on a parcel s 

Potentially could create a spot zoning 

Located near 

commercially zoned property 

Not currently in an Overlay Zoning District however it is likely to be located in an Overlay Zoning 

District in the future with the continued development of NCDOT TIP ProjectR3324 

Located near other property designated as LDR 8 Commercial in the Brunswick County C4M 

4LandLdsePtan 

Located within a growth corridor 

Classified as a Bona Fide Farm 

Located within12mile of a 

Voluntary Agricultural District VAD 

Cemetery known to be located on or nearby on the rezoning site 

Historic Site s known to be located near the rezoning site 

STAFF RECOMMENDATION 

APPROVAL TO RR R7500 R6000 SBR 6000 MR 3200 

CP NC CLD CI IG RUI MI 

In conJunctlon wlth a CAMA Land Use Plan Amendment to Commerc al 

DENIAL OF REZONING

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tsrad L Hilaman Nld 

9104575269 p 

n 

A3 FN Kirstie Dixaa 

Fax 910 253 2437 

RE 

Property at 4891 Long Beach Rd SE 

Southport NC 

From Brad Hilaman MGR Partner Coastal Carolina Commercial Development LLC 

This letter is to request continuation ofthe rezoning ofthe above property pazcel 

number 22100057 Please continue to move forward with this request as the property is 

currently under coutraci 

Thank yau 

r 

r 

Regards 

Brad Hilaman 

910 443 9089 

it s 1ry 

Yr4L




2013 

iii 


ACTION ITEM 

MEETING DATE 



Ext 2033 

VI2 

22 Jan 13 

10 Jan 13 





Request that the attached Zoning and Map Amendment be included on your 22 Jan 13 Agenda for a 

Public Hearing Second Reading and Adoption at630 pm 

The Planning Board held a Public Hearing on 07 Nov 12 

Item 1 

Map Amendment Z692 TeresaA McLamb 

tem 1 

is a map amendment initiated by the property owner This request from RR Rural Low 

Density Residential andR7500 Medium Density Residential to RR Rural Low Density 

Residential would allow for rural residential use ofthe property for Tax Parcel 2250002909 located 

at 802 Hickman Road NW SR 1303 near Calabash NC 

This rezoning totals approximately 195 acres 

Ms Teresa McLamb Licensed Real Estate Broker addressed the Board on behalf ofthe applicant 

Ms McLamb said the subject property and Tax Parcel 2250002901 are currently 

for sale She stated 

that they discovered that the subject property was split zoned when they were trying 

to market the 

property Ms McLamb further stated that there is a warehouse building on the portion of the property 

that is currently zonedR7500 Medium Density Residential She stated that the requested zoning 

change will make the current use on the property conforming and make the marketable for 

property 

sale 

With no further comments the Chairman closed the Public Hearing Ms Dixon read the Staff Report 

attached She identified the subject property and surrounding properties on a map on an 

displayed overhead projector 

Ms Dixon added that the subject property is currently landlocked but the 

property owner can provide access whenever they chose to do so Ms Dixon said staff recommends 

approval to RR Rural Low Density Residential for Tax Parcel 2250002909 

Mr Long asked staff if the parcel 

is an existing parcel 

Ms Dixon replied yes 


I Will the uses permitted by the proposed change be appropriate for the area concerned 

Yes This change will correct 

asplit zoned aarcel that is withinaone halfz mile of a 

Voluntary Agricultural 

District VAD The change will make a nonconforming structure

confonnin There is similar zoninlt and uses nearby 

r 

i 

II Does adequate public school facilities and other public services ie water 

wastewater roads exist are planned or can be reasonably provided to serve the needs of 

any permitted uses likely to be constructed as a result of such change 

Yes This rezonin request is located in the Jessie Mae Monroe Elementary School 

Dstr ct which has adequate capaciri Shallotte Middle School District has adequate 

cac riand West Brunswick High School District has adequate capaciri However a 

newh school s scheduled for FY2016 

This rezonin is located in the Calabash Fire District 

Water is available by Brunswick County Utilities via a twelve inch 12 main off 

Hickman Road NW SR 1303 Sewer is not available at this time 

This rezonin has access off Hickman Road NW SR 1303 and there are no 

capacity 

defiaenc esat this time There are three 3 North Cazolina Department 

Transportation of 

NCDOTI Studies and four4 NCDOT Transportation Improvement 

Pro am TIP Pro ects in this azea 

US 17 Corridor Study is for future improvements to US 17 that will protect 

inte nty mamtatn mobility while residential and commercial development 

increase This study is complete However development is on 

going and the 

project s listed on the Transportation Improvement Program TIP 

Carolina Bavs Pazkwav Extension Feasibiliri Stud developed a new multi lane 

freeway fac lirifrom Union Valley Road SR 1585 in Whiteville Columbus 

Counri to the South Cazolina Line in Brunswick County This study 

and is the complete 

project s listed on the TIP 

Interstate 74 Feasibility Stud realigns Interstate 74 with a four lane divided 

interstate freeway from Whiteville in Columbus County to the South Carolina 

State Line in Brunswick County 

listed on the TIP 

This study is complete and the projected is 

Ocean Hiizhwav US 17 isup radin to a 

superstreet This project is scheduled 

to be in 2013 INo Project Number has been aasignedl 

R4732 is OceanHi hwav US 17 management improvements from South 

Carolina State Lme to US 74 76 at various locations for This ro ect is scheduled 

reprioritization 

Cazolina Bavs Parkway is a new multi lane freeway from SC 31 to US 17 74 76 

interchan eThis project is scheduled for reprioritization INo Project Number 

has been sasi nedl 

R3436 is theI74 Corridor for a new four lane divided interstate freewa from 

Whiteville in Columbus County to the South Cazolina State Line in Brunswick 

Counri This protect is scheduled for reprioritization 

Rwls d2013Jan 04

A 

III Is the proposed change consistent with the CAMA Land Use Plan or any other adopted 


7 

Yes The proposed change is consistent with the CAMA Land Use Plan 

lV Is the proposed amendment reasonable as it relates to the public interest 

Yes This change will correct 

asplit zoned parcel and a nonconforming 

property There were no 

objections from adjacent property owners 

use on the 

FISCAL IlVIPACT 



NO 



CONTRACTS 

AGREEMENTS 



Members Present Alan Lewis Bobby Long Cynthia Henry Dr James Graham Eric Dunham 

Denny Jordan and Troy Price 

Members Absent Steve Candler 

Planning Staff recommends approval to RR Rural Low Density Residential 

22500029091ocated at 802 Hickman Road NW SR 1303 near Calabash NC 

for Tax Parcel 


to RR Rural Low Density Residential 

for Tax Parcel 

2250002909 located at 802 Hickman Road NW SR 1303 near Calabash NC unanimous 7 to 0 


ATTACH11 iENTS 


2 

3 

4 

S 

6 

7 

Ravlsed2013 Jan 04

8 

9 

10 



DENIED 

DEFERRED 

UNTII 

SIGNATURE 

OTHER 

Ravlsed 2013 1an 04



Zoning Map Amendment NoZ692 

Description Change in Zoning District from RR Rural Low Density Residential and 

R7500 Medium Density Residential to RR Rural Low Density Residential Tax Parcel 

22500029091ocated at 802 Hickman Road NW SR 1303 neaz Calabash NC This rezoning 

totals approximately 195 acres 

I 


IS CONSISTENT 


WITH 


II THE REZONING DESCRIBED ABOVE S NOT 

REASONABLE 


MOTION NEEDED TO ADOPT STATEMENTS I 

II ABOVE 

THEREFORE on the basis ofall the information provided including the foregoing 

Approve 

the Brunswick County Boazd of Commissioners Deny the Rezoning as presented 


William M Sue Chairman 

ATTEST 


First Reading 





Date November 7 2012 

CaseZ692 

Tax Parcel s2250002909 

a 



From RR Rural Low Density Residential 8R7500 Medium Density Residential 

To RR Rural Low Density Residential 

The Rural Residential District is intended to accommodatenon residential agricultural uses and low density 

residential development as well as limitednon residential uses that are supportive of the County s traditional 

agricultural orientation including farming silviculture operations and related activities Development 

in this 

District should rely predominantly on individual wells and septic tank systems for domestic water 

supply and 

sewage disposal respectively although clustered residential development served by public water and 

wastewater systems may be allowed 


North RR 

SouthR7500 

East R7500 8 RR West R7500 RR 

A portion of Tax Parce12250002909 was rezoned from RU to RR on 

May 1 2007 as part of the implementation of the Unified Development Ordinance UDO 


NO CHANGE 

Rural Residential 0 2 48 2I 8 v8 210 

R7500R6000 

and SBR 6000 2 o 2a 2s zs 2no 

MR 3200 and NC as 2a o 2s 2s 2x0 

CI 68 46 46 0 24 2110 

CLD and RUI s s a s as 2 a o o 2x 0 

IG 810 8110 610 6110 46 0 

Non residential uses locating next to vacant property shall be required to provide 

a 02 buffer 

When locating anon residential use in a Rural ResidentialR7500R6000 SBR 000MR 3200 NC CLD or 

RUI zoning district next to an existing residential developed property a 04 buffer shall be required Non 

residential uses locating next to othernon residential uses are not required to provide a buffer 

Revised November 29 2012

e 


Project buffers not required 

unlessanon residential use 


Required 

Opacity 



Plantings Plantings 

Foot Fence 6Foot Wall 


02 

to to 


1 undes ry 2 undes ry 



04 

o 


4 undes ry 6 undestory 


06 





0 8 


5 canopy 

4 canopy 0 canopy 0 canopy 



1 0 


5 canopy 







Agricultural 


Vacant 


Residential Commercial Industrial 

Institutional 

Utility 






o P15 states that Brunswick County supports greater residential densities in areas that 

are accessible to water and sewer service 

Agricultural 

and low density 

residential land uses should be located in areas that do not have central water or 

sewer service 

o 

P49 states that Brunswick County supports directing more intensive land uses to 



CIP Projects 


CIP Pro ect s 

Scheduled 


Ocean Isle Beach Park Phase 2 FY 2015 8 2016 


The area surrounding this rezoning request has been experiencing changes based upon approved 

land development activities submitted to the Brunswick County Planning Department Sea Shore 

Heights Major Subdivision Springmill Plantation Major Subdivision Farmstead PUD Calabash 

Station PUD Crow Creek Expansion PUD Meadowlands Expansion PUD and Brunswick 

Plantation PUD are located nearby totaling9297 units 

This rezoning is located near the Town of Carolina Shores 

An unapproved non conforming contractor soffice and storage operation is located within an 

unpermitted commercial structure on the rezoning site Rezoning to RR will bring the use of the 

contractor soffice and storage operation into compliance and allow the permitting process to start A 

45 ft access easement for inoress and egress is provided on eastern edge ofadjacent Tax Parcel 

2250002901 Note that the owners also own adjacent Tax Parcel 2250002901 and uses it for 

access onto Hickman Road This rezoning is not located within a Subdivision 



Eernentary School 

Jessie Mae Monroe 




Middle School 

Shallotte Middle 




High School 

West Brunswick 





i 

Le 




Road 

Hickman Road SR 1303 None 

Capacity Deficiencies 


NONE 

Project 

TroJect 

protect Description Status 

US 17 Cortidor 

Shy 

Future improvements to US 17 that will protect integrity Study Complete 

Study maintain mobility while residential and commeraal DevebpmentOn going 

devebpment increase 

ProjecLc Listed on TIP 

Carolina Bays 

Devebpment of a new multilane freeway facility from Union 

Parkway Extension Study Valley Road SR 1585 in Whiteville Columbus County to the 

Feasibility Study 

South Carolina State Line in Brunswick County 

Study Complete 

project Listed on TIP 

Interstate 14 

Feasibility Study 

Study 

Realgning Interstate 74 with a four lane divided interstate 

freeway from Whiteville in Columbus County to the South 

Carolina State Line in Brunswick County 

Study Complete 

project Listed on TIP 

NIA TIP Ocean Hghway US t7 upgrades to superstreet Begins 2013 

R732 

NIA 

TIP 

TIP 

Ocean Highway US 17 management improvements from 

Soulh Carolina State Line to US 74176 at various locations 

Scheduled for 

Repriontization 

Carolina Bays Parkway new mul8lane freeway from SC 31 to Scheduled for 

US 17174 76intercha a Re rioritizatbn 

I74 Corridor new four lane divided interstate freeway from 

R3436 TIP Whiteville inColumbus County to the South Carolina State 

Line in Brunswick County 

Scheduled for 

Reprioritizatlon 

UTILITIES 


WATER Not Available Available 

SIZE OF WATER LINE 12 inch main 

PROVIDER LOCATION Hi k n R 

f 


Brunswick Regional Water 


Sewer District HZGO 

SEWER Not Available Available 

PROVIDER 


Brunswick Regional Water Sewer District HZGO 



LOCATION NIA 

Developer responsibility to connect to the water systems 


i 

r 

v 

r 

r 

FIRE DISTRICT 

This rezoning request is located in the Calabash Fire District 



Located near awatercourse 

body 

Located in the Lockwood Folly Watershed and in the area of the Lockwood Folly River Water 

Quality Study The Brunswick County Board of Commissioners have accepted the 




Will correct a split zoning on a parcel s 


Located near residential zoned property 

Located in an Overlay Zoning District 

Located near other property designated as LDR in the Brunswick County CAMALandl sFfan 



Located within12mile of a Voluntary Agricultural District VAD 

Cemetery known to be located on the rezoning nearby 

Historic Site s known to be located near the rezoning 

J 




DENIAL OF REZONING 


I 

Kirstie Dixon 

j 

From 

Sent 

To 

Subject 

Gracie Annecchiarico gannecchiarico@brunsco net 

Thursday November 29 2012349 PM 

kdixon@brunsco net 

2250002909 

Kristie 

corrected parcel 2250002901 showing the 45 foot access easement to parcel 2250002909 per 

Plat 

dated913 2000 Plat book 23 book 233 If you have any more questions please let me know 

Thanks 

Gracie

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ao 

TO 


FROM 

J Leslie Bell AICP HDFP 

Planning 

Ext 2033 

Community Development 

V3 

MEETING DATE 22 Jan 13 


10 Jan 13 



Map AmendmentZ12 693 


Request that the attached Zoning and Map Amendment be included on your22 Jan l3Agenda for a 



Item 1 

Map AmendmentZ693 Edward M Smith 

Item I is a map amendment initiated by the property owner This request from RR Rural Low 

Density Residential toCLD Commercial Low Density would allow for commercial use of the 

property for Tax Parcels 1850001610 1850001629 and 1850001648 located off Southport Supply 

Road SE NC 211 near Supply NC 


Mr Edward Smith owner of Tax Parcel 1850001629 addressed the Board on behalf ofAtlantic Yard 

Care and himself He stated that they are requesting the zoning change to make the parcels consistent 

with surrounding zoning 

Mrs Henry asked staff if Tax Parcel 1850001608 is included in the rezoning request 

Ms Dixon 

said that parcel 

is not a part of the zoning change She stated that the map depicts it as part of the 

hatched area but Tax Parcel 1850001608 is to the west of Tax Parcel 1850001648 


attached She identified the subject property and surrounding properties on a map displayed on an 

overhead projector Ms Dixon said staff recommends approval toCLDCommercial Low Density 

for Tax Parcels 1850001610 1850001629 and 1850001648 located off Southport Supply Road SE 

NC 211 near Supply NC 


I Will the uses 

permitted by the proposed change be appropriate for the area concerned 

Yes This area is located in a 

growth corridor with existing retail businesses nearbx 

There is similar zonin ng earby There are 

adequate buffers imposed in the Brunswick 

County Unified Development UDO to protect surroundingproperty owners




Yes This rezoning request is located in the Virginia Williamson Elementary School 

District which has adequatecacity Cedar Grove Middle School Distract has adeauate 

caQacit and South Brunswick Highh School District has adeauate capacity However a 

new high school is scheduled for FY2016 

Ad 

J 

This rezonin Ls located in the Supply 

Fire District 

Water is available Brunswick County Utilities via atwelve inch 12 main off 

Southport Supply Road SE NC 211 Sewer is available by Brunswick County Utilities 

via an eighteen inch 18 and four inch 4force main offSouthport Supply Road SE 

IC 211 

This rezoning has access offSouthport Supply Road SE NC 211 which is over 

capacity There are three3North Carolina Department of Transportation NCDOT 

Transportation I rovement Program TIP Proiects in this area 

Upgrades to Southport Supply Road SE NC 211 in anticipation of additional 

residential and commercial development This proiect is scheduled for 

1No ProiectNumber hss beenassi tnedl 

reprioritization 

B 3434 widens and realigns Midway Road SE SR 1500 from Galloway Road 

NE SR 1401 to Southport Supply Road SE NC 211 This proiect is unfunded 

Supply Road SE NC 211 from Midway Road SE 

R 5021 widens 

Southport 

ASR 1500 to NC 87 This proiect is scheduled for reprioritization 

III Is the proposed change consistent with the CAMA Land Use Plan or any other adopted 


Yes 

The roposed change is consistent with the CAMA Land Use Plan 

1V Is the proposed amendment reasonable as it relates to the public interest 

Yes 

This is a growth corridor area and there are no obiections from adiacent property 

owners 



YES 

NO 



YES 

NO 

REVIEWED BY DIItECTOR OF FLSCAL OPERATIONS YES NO 

CONTRACTS 

AGREEMENTS 


Revised4013 1an 04

ecw 


Members Present Alan Lewis Bobby Long Cynthia Henry Dr James Graham Jr Eric Dunham 




Planning Staff recommends approval toCLD Commercial Low Density 

1850001610 1850001629 and 1850001648 located offSouthport Supply Road SE NC 211 near 

Supply NC 


Planning Board recommends to CLD Low 

approval Commercial Density 

1850001610 1850001629 and 1850001648 located off Southport Supply Road SE NC 211 near 

Supply NC unanimous 7 to O 




2 

3 

4 

S 

6 

7 

8 

9 

10 

Revised 2013 Jan 04

fI 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Rwissd 201Jsn 04



y 

Zoning Map Amendment No Z693 

Description Change in Zoning District from RR Rural Low Density Residential to CLD 

Commercial Low Density for Tax Parcels 1850001610 1850001629 and 18500016481ocated 

off Southport Supply Road SW NC 211 near Supply NC This rezoning totals approximately 

395 acres 

I 


IS 

IS CONSISTENT 

NOT CONSISTENT 

WITH 


II 


IS 

IS NOT 

REASONABLE 



II ABOVE 


the Brunswick County Board of Commissioners Deny 

Approve 

the Rezoning as presented 



ATTEST 


First Reading 




M 



CaseZ693 

Tax Parcel s1850001610 1850001629 and 1850001648 

ZONING ANALYSI8 


From RR Rural Low Density Residential 

To CLD Commercial Low Density 

This District is intended primarily to be used in outlying areas adjacent to major thoroughfazes with yards and 


marginal friction on adjacent major thoroughfazes Commercial uses in this District will serve the needs of 




Noah CLD 

South RR 

East CLD 8 RR West RR 

Tax Parcels 1850001610 1850001629 and 1850001648 were rezoned from RU to RR on 

May 1 2007 as part of the implementation ofthe Unified Development Ordinance UDO 

RE4UIRED PROJECT BOUNDARY BUFFERS 

NO CHANGE 

Rural Residential 

o 2 as 2a za 2no 

7500 60 0 and BR 60 0 sz oo 2a zs 2s zno 

3100 an N as 2a o o 2s zs zno 

i 6B 46 46 0 214 210 

81 

4d 418 4 Ql 21Q 

I 810 810 610 610 46 0 

Non residential uses locating next to vacant property shall be required to provide a02 buffer 


RUI zoning district next to an existing residential developed property a 04 buffer shall be required Non 


ir LJ 

PROJECT BOUNDARY BUFFER ALTERNATIVES TABLE Project buffers not required 

unlessanon residential use 



Required Alternative 1 Alternative 2 Plantings Plantings 

Opacity 6Foot Fence 6Foot Wall 


0 2 

1 canopy 1 canopy 

1 understory 2 understory 


Not available 

Not available 


0 4 




Not available 

Not available 

06 






08 



0 canopy 

0 canopy 




5 canopy 


10 8 understory 11 understory 5 understory 0 understory 





Agricultural 


Residential Commercial 

Industrial 

Vacant 


Institutional 

Utility

n 

11 

il a 

Brunswick County CAMA Land Use Plan Land Use Classification MU Mixed Use 





are accessible to water and sewer service 

Agricultural and low density 

residential land uses should be located in areas that do not have central water or 

sewer service 


town or 

village centers and the prohibition of strip commercialization 

o P17 states that Brunswick County encourages supports commercial development 


land use map 

o P49 states that Brunswick County supports directing more intensive land uses to 


o P86 states that Brunswick County supports efforts to restore the water quality of the 

Lockwood Folly River as well as other estuarine water in the County to a quality 

level deserving ORW designation This policy includes implementing the Lockwood 

Folly River Quality Study 





CIP Projects 


CIP Pro ect s 

Scheduled 


Lockwood Foll Park FY 2013 8 FY 2014 

Cedar Grove Park Phase 2 FY 2016 FY 2017 


The area surrounding this rezoning request has been experiencing changes based upon 

land development activities submitted to the Brunswick County Planning Department 

Several developments Olds Georgetown PUD Timber Creek PUD and Rivergate on 

Lockwood Folly PUD have been approved in 

the area totaling 2037 units Also in the 

area is Winding River RiverSea and Palmetto Creek of the Carolinas 

Tax Parcels 1850001610 1850001629 and 1850001648 are not located within a 

Subdivision and currently vacant

Q 

a 




Virs iniaWilliamson 




Middle School 

Cedar Grove 




High School 







Road 

Southport Supply Road NC 211 


Capacity Deficiencies 

Over 

NCDOTPROJECTS AND STUDIES 

NONE 

Project Project Typs Project Description Status 

NIA 

TIP 

Upgrades to NC 211 in antiapation of additional residential and commercial 

deveb ment 

83434 TIP Widen andre align Midway Road SR 1500 from Galloway Road to NC 211 

R5021 TIP Widen Southport Supply Road NC 211 from Midway Road to NC 87 

Scheduled for 

Re riontizatbn 

Unfunded 

Scheduled for 

Re noritizatbn 

UTILITIES 


WATER Not Available Available 

PROVIDER 





SIZE OF WATER LINE 1 

in main 

LOCATION Southport Suooly Rd 


SIZE OF SEWER LINE 18 inch 84inch force main 

PROVIDER 





LOCATION Southport Suo NRd 

Developer responsibility to connect to the water and sewer systems

n 

ni a 

FIRE DlSTR CT 

This rezoning request is located in the Supply 

Fire District 



Located near awatercourse 

body 

Located in the Lockwood Folly Watershed and in the area of the Lockwood Folly River Water 

Quality Studv The Brunswick County Board of Commissioners have accepted the 


Located in a Significant 

Natural Heritage Area 




Located near residential and commercial zoned property 

Located in an Overlay Zoning District CDSI 

Located near other property designated 

as LDR MU 

in the Brunswick County CAMALandUsePlari 



Located within 12 mile of a Voluntary Agricultural 

District VAD 






DENIAL OF REZONING

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2013 

s 

r 


ACTION ITEM 

MEETING DATE 



Ext 2033 

VI4 

22 Jan 13 

10 Jan 13 





Request that the attached Zoning and Map Amendment be included on your 22 Jan 13 Agenda for a 



Item 1 

Map Amendment Z694 Sharon Paul 

Item 1 is a map amendment initiated by the property owner This request fromR7500 Medium 

Density Residential to NC Neighborhood Commercial would allow for commercial use of the 

property for Tax Parcels 1550004701 and 1550004702 located at 430 Midway 

Road SE 

SR 1500 near Bolivia NC 

An amendment to the Official Brunswick County CAMA Land Use Plan Map has been requested to 

MU Mixed Use for Tax Parcels 1550004701 and 1550004702 located at 430 Midway Road SE SR 

1500 near Bolivia NC 


Ms Sharon Paul Real Estate Broker addressed the Board on behalf of the property owner Ms Paul 

stated that the existing commercial building on Tax Parcel 1 550004702 was permitted 

in March 2007 

and a Certificate ofOccupancy CO was issued June 2007 from the Brunswick County Building 

Inspections Department Building Inspections She stated that during construction ofthe commercial 

building the property was rezoned May 2007 to R7500 by the County as part of a massive rezoning 

when the UDO was implemented 

Ms Paul said they are requesting NC Neighborhood Commercial 

with the 

Zoning so the existing building will become conforming and it can be potentially sold along 

subject property Ms Paul said the building sits on a slab with one halfz of a bathroom and the 

septic system is the lowest capacity system She further stated that it will be very costly 

to convert 

the building to something other than a commercial use which is limited in the current zoning district 

Mrs Henry asked Ms Paul if the building is currently being used Ms Paul said the owners closed 

the building due to health issues but it was built as a convenience store She reiterated that the 

property cannot be sold to be used as the building was intended as the building has been closed more 

than one 1 year and is considered nonconforming in the R7500 Zoning District

1l 

Mr Benjamin Williams owner ofTax Parcel 1400004209 addressed the Board Mr Williams was 

concerned with a larger commercial establishment being placed on the property Ms Dixon said 

there are two 2 parcels requesting a zoning change that are 50 acres total She stated that the 

parcel where the commercial building is located is approximately 10acres Ms Dixon said there are 

certain minimum requirements in the NC Zoning District that must be met before a commercial use 

can begin operating 

Ms Dixon said the property can be used for any permitted and or permissible 

use in the NC Zoning District provided all minimum requirements are met She proceeded to read the 

permitted and or permissible uses in the NC Zoning District 

Mr Benjamin Williams asked what size structure can be constructed on the 50 acres with no 

public 

seweron site Ms Dixon said it will depend on the specific use and the size of septic system that 

will be required for that particulaz use Ms Bunch interjected that it is highly unlikely that a major 

commercial use will be 

placed on the subject property because public sewer is not available She 

further stated that buffers and parking spaces will limit the size of a commercial structure on Tax 

Parcel 1550004701 and the existing building on Tax Parcel 1550004702 probably could not be 

expanded unless additional property was acquired Ms Bunch said a combination ofthe two 2 

tracts would provide for more flexibility to construct a larger building 



overhead projector Ms Dixon said staff recommends approval to NC Neighborhood Commercial 

for Tax Pazcels 1550004701 and 1550004702 in conjunction with an amendment to the Official 

Brunswick County CAMA Land Use Plan Map from LDR Low Density Residential to MU Mixed 

Use Tax Parcels 1550004701 and 1550004702 located at 430 Midway Road SE SR 1500 near 

Bolivia NC 

Mr Jordan asked staff how the property was rezoned toR7500 when the property was being 

used for 

commercial purposes Ms Dixon said the UDO was under review prior to the building being 

permitted and the applicant receiving a Certificate of Occupancy CO Ms Bunch added that there 

was a massive rezoning change in this particular area during the time this occurred She stated that 

Tax Parcel 1550004702 is the only commercial use in this particular area and the commercial 

building was noton site when land surveys were being conducted 

feet Mr 

Mr Jordan asked the size of the commercial building Ms Paul replied 1280 square Jordan pointed out that the building could be expanded to 10 000 square feet in the NC Zoning 

District 

The Chairman said the property would have to have public sewer to accommodate a 

building of that magnitude as well as meet the minimum buffer and pazking requirements associated 

with a larger 

structure Ms Bunch said the two 2 parcels would have to be combined to 

accommodate a10 000 square foot commercial building 

The Boazd discussed the worksheet and concluded the following 

I Will the uses permitted by the proposed change be appropriate 

for the area concerned 

Yes 

This will correct a nonconforming structure 

Mr Jordan was concerned withthe potential of combining the two2 lots to 

accommodate a lazier 

use in a residentiallyzoned 

area He stated that Midway Road SE 

ASR 1500Zis a busy road Mr Long said a Driveway Permit would be reauired by the 

North CarolinaDartment of Transportation NCDOT and there are minimum buffers 

imposed in the UDO Mr Long further stated that the septic system will limit the use of 

theproperty After the discussion Mr Jordan aureed with the other Board members 

regarding the zoning chan eg being appropriate for the area 

RevisedZ013 

an 04




Yes 

This rezoning request is located in the Bolivia Elementary School District which 

has ad uatecacity South Brunswick Middle School Distract has adequate capacity 

and South Brunswick High School District is adequate capacity However a newhQh 

school is scheduled for FY2016 

This rezoning is located in the Bolivia Fire District 

Water is available by Brunswick County Utilities via a sixteen inch 16 main off 

Midway Road SE SR 1500 Sewer is not available at this time 

This rezoningt has access off Midway Road SE SR 1500 and there are no capacity 

deficiencies at this time There are four 4 North Carolina Department ofTransportation 

NCDOTZTrans ortation Improvement Pro ram TIP Proiects in this area 

Ocean Hvvy US 17 is up adin to superstreet standards This proiect begins 

2013 fNo Protect Number has beenasei nedl 

B 5311 is therlacement of Bridge No 104 over Middle Swamp on Midway 

Road SE SR 1500 This proiect is scheduled for reprioritization 

1500 from 

B 3434 is the widening and realignment of Midway Road SE SR 

Gallows Road NE SR 1401 to 

Southport Supply Road SE NC 211 This 

proiect 

is unfunded 

R 5021 widens Southport Supply Road SE NC 211 from Midway Road SE 

ASR 1500 to NC 87 This proiect is scheduled for reprioritization 

III Is the 

proposed change consistent with the CAMA Land Use Plan or any other adopted 


No However an amendment can be made to the CAMA Land Use Plan 

1V Is the proposed amendment reasonable as it relates to the public interest 

Yes 

The change will make a nonconforming structure confonnin This area was part 

of a massive rezoning in 2007 when the UDO was implemented 

FISCALIl1 ACT 


YES 

NO 

CAPITALPROJECT GRANT ORDINANCE REQUIRED YES NO 

PRE AUDIT CERTIFICATION REQUQtED 

YES 

NO 


Revised2013 Jan 04

s 

CONTRACTS 

AGREEMENTS 


YES No NA 

ADVISORY BOARD RECONIIViENDATION 




Planning Staff recommends approval toCLD Commercial Low Density for Tax Parcels 

1550004701 and 15500047021ocated at 430 Midway Road SE SR 1500 near Bolivia NC 


to MU Mixed Use for Tax Pazcels 1550004701 and 15500047021ocated at 430 Midway Road SE 

SR 1500 neaz Bolivia NC 


toCLD Commercial Low Density for Tax Parcels 


unanimous 7 to OJ 


to MU Mixed Use for Tax Parcels 1550004701 and 1550004702 located at 430 Midway Road SE 

SR 1500 near Bolivia NC unanimous 7 to 0 




2 

3 

4 

S 

6 

7 

9 

10 

Revised2013 1an 04

4 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised 2013 Jan 04


GOVERNING BOARD A 1 

ACTION 

per NCGS153A 341 

Description Request to rezone fromR7500 Medium Density Residential to NC 

Neighborhood Commercial Tax Parcels 1550004701 and 15500047021ocated at 430 Midway 

Road SE SR 1500 near Bolivia NC This rezoning totals approximately 

50 acres 

An amendment to the Official Brunswick County CAMA Land Use Plan Map has been 

requested from LDR Low Density Residential to MU Mixed Use Tax Pazcels 1550004701 

and 15500047021ocated at 430 Midway Road SE SR 1500 near Bolivia NC This land use 

amendment totals approximately 50 acres 

IS CONSISTENT 

I THE REZONING DESCRIBED ABOVE IS NOT CONSISTENT 

WITH 


II 


IS 

IS NOT 

REASONABLE 


MOTION NEEDED TO ADOPT STATEMENT I 

II ABOVE 


the Brunswick County Board of Commissioners 

to amend the CAMA Land Use Plan 

Approve 

Deny 

the Rezoning as presented and

t 



ATTEST 


First Reading 






CaseZ694 

Tax Parcel s1550004701 and 1550004702 

1 r w 



FromR7500 Medium Density Residential 

To NC Neighborhood Commercial 

TheNCNeighborhood Commercial District is primarily intended to accommodate very 

low intensity office 

retail and personal 

service uses within and adjoining residential areas The district is established to provide 

convenient locations for businesses which serve the needs of surrounding residents including low intensity 

office retail and personal service uses without disrupting the character of the neighborhood Compatibility 

with nearby residences is reflected in design standards for both site layout and buildings In addition uses in 

theNC District will have minimal infrastructure demands 


NorthR7500 

SouthR7500 

East R7500 West R7500 

Tax Parcels 1550004701 and 1550004702 wererezoned from RU toR7500 on 

May 1 2007 as part of the implementation of the Unified Development Ordinance UDO 


NO CHANGE 

ural Residential 

7500 

I 

32 an 

R6000 and SB 6000 

LD and RUI 

oo 

2 as 2i s 

2e 2no 

z2 oo 2a 2s 2s 2no 

46 24 00 28 26 210 

g 4g 416 0 214 210 

s8 as as 2a o0 2io 

Non residential uses locating next to vacant property shall be required to provide a02 buffer 


RUIzoning district next to an existing residential developed property a 04 buffer shall be required Non 



Unl@SS a n0residential use d 



Required Alternative 1 Alternative 2 Plantings Plantings 

Opacity 

6Foot Fence 6Foot Wall 

02 


1 canopy 

1 canopy 



Not available 

Not available 


2 canopy 2 canopy Not available Not available 

04 4 understory 

6 understory 


06 

30 feet 30 feet 20 feet 

1 

3 canopy 

3 canopy 

0 canopy 

0 anopy 



08 

50 feet 50 feet 35 feet 

5 canopy 

4 canopy 

10 understory 

0 canopy 

5 understory 

0 canopy 

5 understory 

7 understory 


10 




0 canopy 

5 canopy 






Agricultural 


Residential 

Commercial 

Vacant 


Industrial Institutional Utility

1 iS 






accel lanld uses should be located inareas thatAdol not have centralNwater for 

are 

residentia 

sewer service 



o P17 states that Brunswick County encourageslsupports commercial development 

nodes at the intersections of major roads consistent with the County sfuture 

land use map 

o P49 states that Brunswick County supports directing more intensive 


land uses to 





CIP Projects 

CIP Project s 


Scheduled 

FY 2016 


The area surrounding this rezoning request has been 

some 

experiencing changes based upon 

recent land development activities submitted to the Brunswick County Planning Department 

Several developments Bryant Woods Major Subdivision and Queens Landing Major Subdivision 

have been approved in the area totaling 165 units 

The Town of Bolivia is located near to the rezoning site 

Tax Parcels 1550004701 and 1550004702 are part of the Gladys McKay Estate Subdivision Tax 

Parcel 1550004701 is currently vacant 

Tax Parcel 1550004702 has a vacant commercial structure located on the site A Building Permit 

for the commercial structure was issued and approval for a convenience store occurred on January 

10 2007 The C0was issued June 20 2007 Since that time the convenience store was closed 

and cannot be re establis 

neconform 

Luse has been exceeded toR7500 and the time period for 

re 

establishment of the no 9 




Bolivia 


Two YearCapacity Waming 


Middle School 





High School 




Out of Capacity

l 1 

i 



Road 

tullriwav Road SR 1500 


oacity Deficiencies 


NONE 

J J y Pro ect Description 

Pro ect Pro ect T ps J 

Status 

g ins 2013 

TIP Ocean 

NIA 

Hwy US 17 upgrades to superstreet standards Scheduled fc 

85311 TIP Replace bridge No 104 over Middle Swamp on Midway Road SR 1500 

Re rioritizati 

B3434 

Tlp 

Widen and real gnMidway Road SR 1500 from Galloway Road to NC 211 

R5021 TIP Widen Southport Supply Road NC 211 from Midway Road to NC 87 

SChedul 

fi 

Re nontizat 

IILI IICJ 


WATER 

Not Available 

PROVIDER 




Available 


SIZE OF WATER LINE 1 

LOCATION Midwa 

R 

in 



PROVIDER 


Brunswick Regional Water 8 Sewer District HZGO 


LOCATION NIA 

Developer responsibility to connect to the water systems 

FIRE DISTRICT 

This rezoning request is located in the Bolivia Fire District

n J 



Located 

near awatercourse 

body 

Located in the Lockwood 

Qualitv Study The BrunswikaCounty aBoardthofaComm ssioners haveolla cepted the 






Located near residential zoned property 


Located near other property designated as LDR in the Brunswick County CWgLandUsel ari 

Located within a growth 

corridor 


Located within 12 mile of a Voluntary Agricultural District VAD 




APPROVALTO RR R7500 R6000 SBR 6000 MR 3200 


In conJunctlon with a Land Use Plan map Amendment from 

LDR Low Density Residential to MU Mixed Use 

DENIAL OF REZONING

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2013 

13N4 


MEETOING DATE 22 Jan 13 

FROM 

J Leslie Bell AICP HDFP 


Ext 2033 


10 Jan 13 

PUBLIC HEARING YES 

NO 


Map AmendmentZ12 695 


Request that the attached Zoning and Map Amendment be included on your 22 Jan 13Agenda for a 


The Planning Board held a Public Hearing on07 Nov 12 

Item 1 Map AmendmentZ695 Brunswick County Planning Community Development 

Item 1 is a map amendment initiated by the property owner This request from Undesignated to 

CLDCommercial Low Density would allow for commercial use for Tax Parcel 0296000402 

located off Old Mill Road NE SR 1432 Lincoln Road NE SR 1486 and Village Road NE 

SR 1472 near Leland NC An amendment to the Official Brunswick County CAMA Land Use 

Plan Map has been requested from Undesignated to Commercial for Tax Parcel 0296000402 located 

off Old Mill Road NE SR 1432 Lincoln Road NE SR 1486 and Village Road NE SR 1472 near 

Leland NC 


Ms Dixon addressed the Board She stated that the subject property was shown in the Town of 

Leland s jurisdiction but it was recently discovered that the property is in the County sjurisdiction 

Ms Dixon said staff is 

proposing the property be zoned CLDand the land classification be 

designated as Commercial She stated that there is similar zoningmulti family zoning to the west 

and commercial to the north south and east nearby including in the Town ofLeland s jurisdiction 

Mr Jordan asked staff ifthe property owner has been contacted regarding the zoning designation of 

the 

property Ms Dixon said a notice was sent to the property owner Mr Jordan asked staff if the 

has not received 

property owner is in agreement with the zoning designation Ms Dixon said staff 

any comments from the property owner She reiterated that the property is surrounded by 

commercial zoning Mr Jordan was concerned with the property owner being aware ofthe 

proposed 

zoning designation of the property because there is a potential 

tax value increase Ms Bunch 

interjected that the property owner has been made aware ofthe 

proposed zoning designation 

Ms Dixon said the property is currently vacant There is vacant residential commercial and multi 

family property in the immediate area Ms Dixon 

proceeded to read an abbreviated Staff Report 


overhead Ms Dixon said staff recommends 

projector 

approval 

toCLD Commercial 

Low Density 

for Tax Parcel 0296000402 in conjunction with an amendment to the Official Brunswick County

jU 

CAMA Land Use Plan Map from Undesignated to Commercial for Tax Parce1029G0004021ocated 

offOld Mill Road NE SR 1432 Lincoln Road NE SR 1486 and Village Road NE SR 1472 near 

Leland NC This land use 

plan amendment totals approximately 

450 acres 

The Chairman noted that there was no 

public present to comment on this matter 

Mrs Henry asked staff if adjacent property owners were notified Ms Dixon replied yes Mrs 

Henry asked if staff received any comments from the adjacent property owners Ms Dixon replied 

no 


I Will the uses permitted by the proposed change be appropriate for the area concerned 

Yes 

There is similar zonintt nearby and it is in a Qrowth corridor 

II 

Does adequate public school facilities and other public services ie water 

wastewater roads exist are planned or can be to serve 

reasonably provided 

the needs 

of any permitted uses likely to be constructed as a result ofsuch change 

Yes 

Water and sewer will be 

provided byHGO 

III 

Is the proposed change consistent with the CAMA Land Use Plan or any other adopted 


There is currently no designation 

However an amendment can be made to the CAMA 

Land Use Plan to desi atethe area 

N 

Is the 

proposed amendment reasonable as it relates to the public interest 

Yes 

It is consistent with surroundin oning and current uses in the area There were no 

obiections from the adjacent property owners 



YES 

NO 



YES 

NO 


CONTRACTS 

AGREEMENTS 



Members Present Alan Lewis Bobby Long Cynthia Henry Dr James Graham Eric Dunham 



Rsvls d2013 Jan 04

ql K 

A 

e 

Planning Staff recommends approval from Undesignated to CLD Commercial Low Density for 

Tax Parcel 0296000402 located off Old Mill Road NE SR 1432 Lincoln Road NE SR 1486 and 

Village Road NE SR 1472 near Leland NC 


from Undesignated to Commercial for Tax Parce1029G000402 located off Old Mill Road NE 

SR 1432 Lincoln Road NE SR 1486 and Village Road NE SR 1472 near Leland NC 

Planning Board recommends approval from Undesignated toCLD Commercial Low Density for 

Tax Parcel 0296000402 located offOld Mill Road NE SR 1432 Lincoln Road NE SR 1486 and 

Village Road NE SR 1472 near Leland NC unanimous 7 to 0 


to the Official Brunswick County CAMA Land Use Plan Map 

from Undesignated to Commercial for Tax Parcel 0296000402 located off Old Mill Road NE 

SR 1432 Lincoln Road NE SR 1486 and Village Road NE SR 1472 near Leland NC 

unanimous 7 to 0 

COUNTY MANAGER S RECONIIVIENDATION 

ATTACHMENTS 


2 

3 

4 

5 

6 

7 

8 

9 

10 

Revised 2013 Jan 04

oP 

F CJ 

Revised2013 1an 04


per NCGS153A 341 


Description Request to zone from Designated to C LD Commercial Low Density for Tax 

Parce1029G000402 located off Old Mill Road NE SR 1432 Lincoln Road NE SR 1486 and 

Village Road NE SR 1472 near Leland NC This rezoning totals approximately 

450 acres 

An amendment to the Official Brunswick County CAMA Land Use Plan Map 

has been 

requested from Undesignated to Commercial for Tax Parcel 029G0004021ocated 

offOld Mill 

Road NE SR 1432 Lincoln Road NE SR 1486 and Village Road NE SR 1472 

near Leland 

NC This rezoning totals 450 acres 

approximately 


IS CONSISTENT 


WITH 

THE BRUNSWICK COUNTY CAMA LAND 

USE PLAN 

II 


IS 

IS NOT 

REASONABLE 

AND IN THE PUBLIC INTEREST BASED 

ON THE FOLLOWING 


II ABOVE 

THEREFORE on the basis of all the information provided including the foregoing 

the Brunswick County Board ofCommissioners 

to amend the CAMA Land Use Plan 

Approve 

a Deny 

the Rezoning as presented and

f 

v 



ATTEST 


First Reading 



DComm Brd Z12 695 2Sheet

A 

Siy 



CaseZ695 

Tax Parcel s 0296000402 

This parcel does not have a zoning designation assigned and 

the selected zoning designation is consistent with the 

surrounding zoning designations Previously the parcel 

appeared to be located In the Town of Leland s jurisdiction 

and upon further investigation it was determined not to be 

locatedin the Town of Leland sjurisdiction 



From Undesignated Tax Parcel 0296000402 

To 

CLD Commercial Low Density 

This District is intended primarily to be used in outlying areas adjacent to major thoroughfares with yards and 


marginal friction on adjacent major thoroughfares Commercial uses in this District will serve the needs of 




North NC andR6000 

South Leland JurisdictionfMFMultifamily District 8 

C1General Commercial Business District 1 

East Leland JurisdictionfMFMultifamily District 8 

C1General Commercial Business District 1 

West 

NC andR6000 



Agricultural 


Vacant 


Residential Commercial Industrial 

Institutional 

Utility

Brunswick County CAMA Land Use Plan Land Use Classification UndesiQnated 

Land Use Amendment requested to amend the Official Brunswick 

County Land Use Plan Map from an undesignated 

0296000402 to Commercial 

Tax Parcel 




o P17 states that Brunswick County encourages supports commercial development 


land use map 




OTHER SITE CON8IDERATIONS 

Located within a FEMA Flood Hazard Zone AE Flood Zone 



Water and wastewater is available from the North Brunswick Sanitary District H2G0 

Located near commercial and residential zoned property 


Located near other property designated as MDR in the Brunswick County CAMA Land Use Plan and 

near property located in a Neighborhood Center Node and S4Controlled Growth Area in the Town of 

Leland Master Plan 



Located within 12mile of a Voluntary Agricultural District VAD 

Cemetery known to be located nearby on the rezoning site 

Historic Site s known to be located on the rezoning site or nearby 




In 

conJunct 

with a land Usa Plan 

Undeslgnated to Commercial 

Map Amendment from 

DENIAL OF REZONING

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2013 

TO 


MEETING DATE 



Ext 2033 

VI6 

22 Jan 13 

10 Jan 13 

ISSUE ACTION REQUESTED PUBLIC HEARING 

YES No 

Unified Development Ordinance Text AmendmentUDO 

12 


Request that the attached Unified Development Ordinance Text Amendment be included on your 

22 Jan 13 Agenda for a Public Hearing Second Reading and Adoption at630 pm 

The Planning Board held a Public Hearing on07 Nov 12 

Item 1 

Amend Article 5 Permitted Uses Section547B Swimming Pools to address the setback from the 

property line for Outdoor Community Pools Private Club Pools and Polls in Multi family 

Complexes 

Ms Bunch addressed the Board She stated that staff is proposing an amendment to Section 547B 

Swimming Pools to address the setback from the property line for Outdoor Community Pools 

Private Club Pools and Pools in Multi family Complexes Ms Bunch said staff has provided four 4 

options for consideration She proceeded to discuss the four 4 options 

The Chairman asked staff ifthe proposed amendment addresses amenity 

centers in Planned Unit 

Developments PUD Ms Bunch replied yes Mr Jordan said this amendment only applies to the 

pool and Ms Bunch concurred Mrs Henry asked staff if individual household pools 

will have to 

comply with these requirements Ms Bunch replied no 

Ms Bunch stated that a new Number 1 

is proposed as follows for all Options Where swimming 

pools are an accessory they may be located in the side and rear yards of all zoning districts 

Option 1 adds a new rem 2 in the place of Item 1 and the current rem 2 becomes Item 3 The 

ordinance text remains as currently written 

Option 2 proposes to revise Number 2 to say Outdoor pools including decking shall belesate 

least f9950 feetns ie from the property lines adjoining a single family Residential District or use 

andat least39 25 feet from any property line adjacent to any other district or use includes right of 

ways A project boundary buffer of02consistent with Section729A4ofthe UDO must be 

provided where property lines adjoin a single family Residential District or use Buffers are allowed 

to be located and constructed within the required yards Mr Jordan asked staff if a fence would be 

required Ms Bunch said a four foot4 fence must be erected around the pool as outlined by the 

State requirement s but it would not be required on the periphery property line She further stated 

that the buffer could be within the setback

Option 3 proposes to revise Number 2 to say Outdoor pools including decking shall be leeated 

setback from the property lines consistent with Section4811Nonresidential Uses in Residential 

Distri ofthe UDO 

3 

A project boundary buffer of 04consistent with Section729A4ofthe 

UDO must be provided where property lines adjoin a single family Residential District or use 

Buffers are allowed to be located and constructed within the required yard Mr Jordan said this 

particular option reduces the setback and increases the buffer requirement 

and Ms Bunch concurred 

Option 4 proposes to revise Number 2 to say Outdoor pools including decking 

shall be leectt ed 

setback from the property lines consistent with Section4811Nonresidential Uses in Residential 

Distric 

ofthe UDO 

A project boundary buffer of06 consistent with Section729A4ofthe 


Buffers are allowed to be located and constructed within the required yards 

option increases the opacity but the applicant has more flexibility 

to decrease the buffer area by 

adding a six foot 6 

fence or wall 

Ms Bunch said this 

The Chairman asked staff srecommendation Ms Bunch said staff prefers Option 4 because it 

provides more alternatives for the applicant to choose the buffer they 

desire She also felt that there 

should be a 

separation from residential uses and or districts to minimize impact to a residential use 

Mr Long said he felt Option 3 was appropriate but he is not opposed to Option 

was in favor of the increase in opacity proposed in Option 4 and Mr Jordan agreed 

4 The Chairman 

Mrs Henry asked staff if other ordinances were reviewed Ms Bunch replied yes She stated that 

other ordinances allow pools closer to residences but the City of Durham mirrors the County s 

requirements Mr Pages interjected that Option 4 allowing a fence and or wall provides for more 

flexibility for the applicant 

With no further discussion Mr Long made a motion to recommend to the Board ofCommissioners 

Option 4 to amend Section547B2to say Outdoor pools including decking 

shall be leeated 

setback from the property lines consistent with Section 4811Nonresidential Uses in Residential 

Di tri ofthe UDO 

A project boundary buffer of06 consistent with Section729A4of the 


Buffer aro allowed to bo located and constructed within the required yards 

unanimously carried 

and the motion 

FISCAL OYiPACT 





CONTRACTS 

AGREEMENTS 

Revised 2013 1a 04

y 

REVIEWED BY COUNTY ATTORNEY YES No NA 






Planning Board recommends approval unanimous 7 to 0 


ATTACHII NTS 

1 Four 4 Options for Consideration 

2 

3 

4 

S 

6 

7 

8 

9 

10 

Rsvis d2013Jan 04

m An i 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Rwisad 2013Jan 04

ORDINANCE NUMBER UDO 212 

AN ORDINANCE AMENDING THE BRUNSWICK COUNTY 

UNIFIED DEVELOPMENT ORDINANCE 

The Brunswick County Board of Commissioners in regular session duly assembled does hereby ordain 

The Brunswick County Unified Development Ordinance is hereby amended as follows 

1 Amend Article 5 Permitted Uses Section547BSwimming Pools 

as follows 

1 Where swimming pools are an accessory they may be located in the side and 

rear yards ofall zoning districts 

Z Outdoor pools including decking shall be seated setback from the property lines 

consistent with Section4811Nonresidential Uses in Residential Districts ofthe 

UDC 

edjeeet 

A project boundary buffer of 06 consistent 

with Section729A4ofthe UDO must be provided where property lines adjoin a 

single family Residential district or use Buffers may be located and constructed 

within the required yard 

23 When the pool is adjacent 

to off site residences the playing 

off site on a 

public address system is prohibited 

Informational announcements 

shall be permitted This requirement may be waived if a permit 

has been issued 

for a special 

event 

of music detectable 



ATTEST 

Debby Gore 

First Reading 




DComm Brd UDO 

122nd Sheet

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i ACTION AGENDA ITEM y 

2013 

TO 

FROM 


Ken Perry 

Ext 2797 

METOING DATE Jalnuary 22 2013 

DATE SUBMITTED January 8 2013 

PUBLIC HEARING YES 

No 


To review and decide whether a compromise or adjustment should be made to the County s claim for 

taxes arising from specific discovery bills issued in 2012 for real property The relevant statutes for this 

issue are GS 105 312 and GS 105 325 


Purpose of this agenda item is to review a customer appeal associated with five years of discovery 

bills issued on real property in 2012 The County assessor has reviewed the case and denied the 

appeal 

The customer has submitted a timely reply and requested a review of the decision by the 

County Board ofCommissioners 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 

REVIEWED BY COUNTY NO NA 

ATTORNEY YES 



Review the Real Property Discovery Appeal of Mr James R Creech for Tax Parcel 14000008 located 

on Green Lewis Road 

ATTACHMENTS 

I 

Assessor 

2012 Letter to Creech 

2 Creech appeals 

and Assessor 

response 

3 Relevant Statutes

seF 

ao Cl 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised 2013 1an 04

From 

Sent 

To 

tract jimmytracyC atmc net 

Monday January 07 2013828 PM 

Ken Perry 

Cc 

tract 

Subject Re Tax Property Concern 

Mr Perry 

We would like to thank you for speaking and working with us ab atdt OSdoanner however we would i e to 

carry it a step further to the Board Please let us know what we n 

Thank you 

Jimmy Creech 

Original Message 

From Ken Perry 

To tract 

Sent Friday January 04 2013 412 PM 

Subject RE Tax Property Concern 

Mr Creech 

s o ice 

Thank you 

for forwarding this information to help clarify what transpired with the Tax Administrator 

between January 2012 letter and December 12 2012 discovery bills 

Chronology January 18 2012 Letter sent from the Tax Administrator 

Office Cindy Davis 

informing James and Tracy Creech of Discovery Bills for 2007 through 2011 

February 9 2012 Letter from All About Kids Child Care Center sent to Office of Tax 

bills for real property assessment 

Administrator appealing the decision to issue discovery 

due to a mistake made by the County s appraisal staff missed the value of the building from 

2004 2011 This appeal was received within the required 30 day appeal period 

December 18 2012 

Ken Perry current Tax Administrator wasmade aware of the 2012 

discovery bills which were issued 5 years 

atotffoeswas for eve 5sent tortherCreech soappeal 

indicate a response from the Tax Administrators 0 

G5105 312 d requires the Assessor to arrange a conference with the taxpayer to review 

evidence presented by the taxpayer This did not happen Within 15 days of the conference 

the assessor shall give written notice to the taxpayer of his final decision 

either 


This did not happen 

The current Brunswick County Tax Administrator Ken Perry has 

reviewed the correspondence and the facts suppob GS 105 is 312 

process for billing discovered property is covered 

y 

Acclordingoo this sttute 

when property is discovered it shall be taxed for the yea 

the preceding five years during which it was not taxed The notice sent to the taxpayermust 

include 1 name and address of the person in whose name the property is listed 2 a brief 

description of the property 3 a tentative appraisal of the property and 4a statement to

I 

I 

A 

effect that the listing and appraisal will become final unless awritten exception is filed with 

the assessor within 30 days All of these elements were properly included in the January 18 

2012 notice Because no ruling was made on your appeal back in February 2012 I am making 

a ruling today base on the evidence presented in your appeal 

have read your appeal in the February 9 2012 letter to the Office of the Tax Administrator 

am denying your appeal based on my review of the facts for the discovery bill process 

followed by the tax office I conclude the process was followed in accordance with General 

Statute 105 312 

Since my ruling means we have not reached agreement you then have 15 days from the date 

of this notice to request a review of my decision by the Board of Equalization and Review 

Since the board of Equalization and Review is not currently in session your request 

my decision can be made to the Brunswick County Board of Commissioners 

to review 

If you would like the Board of Commissioners to review my ruling you should respond 

within 15 days Upon receipt of a request for review I will have this issue placed on the 

agenda of the next Board meeting 

to me 

have attached some documents which help clarify the statutory language that to this 

applies 

situation 

I look forward to working with you to resolve this matter Please accept my apology that this issue was not 

previously resolved in a timely manner 

Sincerely 


Brunswick County Tax Administrator 

kperry@brunsco net 

910 253 2712 

From tractmailto 

jimmytracy@atmc netj 

Sent Wednesday December 19 2012 941 PM 

To kperry@brunsco net 

Cc tract 

Subject Fw Tax Property Concern 

This is one of the communications that we had with Mr Cooke back in February 

If you need more information please contact us 

Thank You 

Jimmy Creech

I 

Original Message 

From lohn Cooke 

To Tom Davis Kenneth D Ken Perry 

Cc Leslie Bell Scott Shannon Phillips 

Sent Friday February 10 2012941 PM 

Subject Tax Property Concern 

Gentlemen 

Ms Debby Gore sent the text of a letter below to the commissioners this afternoon by PDF 

which was sent as a hard copy to the mail It seems there may have been an error a discovery 

or some confusion regarding the tax disposition of a new children sfacility located at 925 Green 

Lewis Road in Bolivia 

I contacted Mr Jimmy Creech one of the owners of the facility this afternoon by phone and 

asked him if he could send the letter in the form of an emailIm not readily able to forward the 

attachment but the text is included below which will provide some background and insight as 

to Mr Creech s concerns Mr Scott Phillips has also spoken with Mr Creech and itspossible he 

may bring this to your attention as well 

If at all possible could you look into this concern and advise what could be done regarding this 

matter what options Mr Creech has and if the commissioners should address this in any respect 

believe that in speaking with Mr Creech they endeavored to operate in good faith and are 

simply trying to get a new operation up and going for the area 

Any insight and help you could provide regarding this would be greatly appreciated 

Thanks 

Marty 

The text of the letter sent to the commissioners follows 

February 9 2012 


Office of the Tax Administrator 

PO Box 269 

Bolivia NC 28422 

Re Letter sent to us on January 18 2012 

Dear Brunswick County Tax Administrator 

This is a letter regarding the mistake the county made on the tax billing for our property during 

the 2007 2011 billing cycle It has been brought to my attention by a letter received on 

January 18 2012 that we were not billed correctly from 2007 2011 for parcel 14000008 our 

childcare center First I would like to add our center is not on parcel 14000008 it is on parcel 

1400000804 With that said we are a little confused with the letter

We were contacted by telephone around January 11 2012 by Doug Kivett from the tax office 

regarding this matter Mr Kivett came to our center for an assessment He told us that the center 

has never been listed through the county tax department and the letter states the facility 

improvement was never assessed That is hard for us to understand since we went through Helen 

Bunch with the county planning board We purchased all needed permits to make our small 

business happen We also have turned in and paid for the business personal property listing since 

2003 In 2007 a tax assessor came out looked around front and back of the property and asked 

the square footage of the building They left a sticker on the said property meter pan It is not 

like the county was not aware of our center You can check our previous tax records and see we 

have paid our taxes in full and in a timely manner for any of our properties since 1977 

What we do have a problem 

with is paying for a mistake that the county made We were told 

that we haven tpaid fire tax on the property however we have paid every bill we have ever got 

from the county tax office If we were not billed for it how is it our fault 

Ms Cindy Davis tax appraisal specialist was contacted by phone about the letter we received 

She informed us that the back tax amount owed was 2700 22 

This amount if forced to pay 

would be crippling to our small business in the struggling economy It is clear all this is a 

mistake just like the letter with the wrong parcel number for our center So we are asking you to 

not make us pay for a mistake that was made by the county The county has admitted fault in 

this manner by the letter and the telephone conversations When the county gets everything 

straight bill us we will happily pay Again please don t make us pay for the county s 

you wish to contact me regarding 

this matter please call Jimmy Creech at 910 619 9812 

Sincerely 

Owners of All About Kids Daycare LC 

Robert Glen Creech 

Jimmy Creech 

Tracy Creech 

mistake If 

i 

ct is 

J Martin Cooke 

Brunswick County Commissioner 

Personal Emails jmcoib7@gmait com 

Note This email address will be changing 

County Emails 

commissionercooke@gmail 

to OIBCooke@gmail com 

County Mailing Address 

Commissioner 1 Martin Cooke 

Post Office Box 249 

Bolivia North Carolina 28422 

Phone910 279 0003 

NOTEEMail correspondence to and from this address may be subject 

North Carolina Public Records Law G5132 and 

or others and may 

be 

disclosed to third parties by an authorized state or county official 

to the

v 

t 

CounY 

Thomaa r1 Davie Tax Administrator 

Email todavisQbrunsco net 

of Brunswick 

QFFICE OF THE TAX ADMINISTRATOR 

PO BoX 269 BoLrvta NC 28422 


Telephone 910 253 2797 

tax910 253 2835 


Robert G Creech LT 

James R Creech Etux Tracy 

901 Green Lewis Rd 


Reference 

Parcel 

14000008 

Legal Description 

344 Acres SR 1512 

Year s 2007 Discovered Value 2007 2010109 880 2011120 Dear Mr Creech 

It has come to the attention of this office 

Assessment on the above described property 

for theoear noted billed wrrectly for the Tax 

The Daycare Facility improvement was never assess Billr for the DayOCare Facility foPrthe 

Therefore you will receive a 2012 Discoveryiax 

referenced year s This will be in addition to your regular 2012 bill If you wish to prepay these 

taxes please contact our office 

A tax lien follows the property if the taxes are not paid In accordance with General Statute 105 

312 this assessment will become final unless written exception thereto is filed with this office 

d 

within 30 days from your receipt of this letter 

If you have questions about this assessment you may call253 2798 

Y 

Sincerely 

Cindy Davis 

Tax Appraisal Specialist

Release 

Office of Brunswick County 

Discovery and Release Form 

A 

a 

Discovery dW y a 

v i 

0 0 31 o 

Date 1117I201Z ZQ Ot 

TOx Payer Name ROBERT G CREECH L X JAMES R CREECH ETUX o 3Lit 1 c 

ailing Address 901 GREEN LEWIS RD BOLIVIA NC 28422 

egal Desc 344 ACRES SR 1512 

Parcel 

14000008 Account 2120376 

Ire ee 

Discovery 

YvvY 

Billing Year 2012 

City 

Hospital District 

Hos a nly 

Release 

Penalty 

Dnl 

YYYY 

Fire 

of City 100 

FeDist 

Release Interest 

City Only 

2011 2 

2010 200 

2009 200 

2008 200 

2007 1oa oo 

2006 

U 3N1 l 

From 1 Appraisal Dept Employee 

ID 51 

Keyed ey 

CINDY DAVIS 

Release For 

DAYCARE CENTER NEVER ASSESSED IN THE TAX SYSTEM 

Phone Number 

Y 

realdlscandrel 

GS105 359 Any adjustments will bs made later 

Please Note Although you are prepaying this bill you might still receive a tax bill 

cisesr2o


TAX STATEMENT 

DATE12 1212012 

r 

REMIT TO 

Brunswick County Revenue 

PO Box 29 

Bolivia NC 28422 0029 

PHONE910 253 2729 

Account 21203760 

Name 

CREECH ROBERT G LT 

JAMES R CREECH ETUX TRA 

901 GREEN LEWIS RD 

BOLIVIA NC 28422 

TAX BILL 

2012 29550 

Original Levy 592 65 

Parcegt 14000008 

919 5E GREEN LEWIS RD 

TAXES 

INTEREST 

592 65 

Real Value 111 334 

Legal344 ACRES SR 1512 

ADVIFEE 

BALANCE 

Personal Value 0 

592 65 

2012 300776 


Parcel 14000008 

435 13 


Legal 44 ACRES SR 1512 

Personal Valua 0 

435 13 

DISC YR2007 

2012 300777 


Parcel 14000008 

535 13 


Legal 44 ACRES 5R 1512 


535 13 

UISC YR 2008 

2012 300778 


Parcel 14000008 

535 13 




535 13 

DISCYR 2009 

2012 300779 


Parcel 14000008 

535 13 




535 13 

DISCYR 2010 

2012 300780 


Parcel 14000008 

732 68 




732 68 

DISC YR 2011 

TOTAL AMOUNT DUE AS OF 2012 

3365 85

GS 105 312 

Page 1 of 3 

a 

lOS 312 Discovered property appraisal penalty 

a Repealed by Session Laws 1991 c 34 s 4 

b Duty to Discover and Assess Unlisted Property It shall be the duty of the assessor to see 

that all property not properly listed during the regular listing period be listed assessed and taxed as 

provided in this Subchapter The assessor shall file reports of such discoveries with the board of 

commissioners in such manner as the board may require 

c Carrying Forward Real At 

Property the close of the regular listing period each year the 

assessor shall compare the tax lists submitted during the listing period just ended with the lists for the 

preceding year and he shall carry forward to the lists of the current year all real property that was listed 

in the preceding year but that was not listed fur the current year When carried forward the real property 

shall be listed in the name ofthe taxpayer who listed it in the preceding year unless under the provisions 

ofGS 105 302 it must be listed in the name of another taxpayer Real property carried forward in this 

manner shall be deemed to be discovered property and the procedures prescribed in subsection d 

below shall be followed unless the property discovered is listed in the name of the taxpayer who listed it 

for the preceding year and the property is not subject to appraisal under either GS 105 286 or GS 

105 287 in which case no notice of the listing and valuation need be sent to the taxpayer 

d Procedure for Listing Appraising and Assessing Discovered Property Subject to the 

d the presumptions established by subsectionf below 

provisions of subsection c above at 

discovered property shall be listed by the assessor in the name of the person required by 

GS 105 302 

or GS 105 306 The discovery shall be deemed to be made on the date that the abstract is made or 

corrected pursuant to subsection e of this section The assessor shall also make a tentative appraisal of 

the discovered property in accordance with the best information available to him 

When a discovery is made the assessor shall mail a notice to the person in whose name the 

discovered property has been listed The notice shall contain the following information 

1 The natne and address of the person in whose name the property is listed 

2 A brief description ofthe property 

3 A tentative appraisal of the property 

4 A statement to the effect that the listing and appraisal 

will become final unless 

written exception thereto is filed with the assessor within 30 days from date of the 

notice 

Upon receipt of a timely exception 

to the notice ofdiscovery the assessor shall arran e aconference 

with the taxpayer to afford him the opportunity to present any evidence or argument he may have 

regarding the discovery Within 15daft er the conference the assessor shall give written notice to the 

taxpayer of his final decision Written nonce shall not be required however if the taxpayer signs an 

agreement accepting the listing and appraisal In cases in which agreement is not reached the taxpayer 

shall have 15 days from the date of the rpiic to request review of the decision of the assessor by the 

board of equaliration and review or if that board is not in session by the board of commissioners 

Unless the or 

request 

review by t e county boar is given at t e con erence it shallema a to wn to 

to the assessor Upon receipt of a timely request for review the provisions of GS 105 322 or GS 

105 325 as appropriate shall be followed 

e Record of Discovered Property When property is discovered the taxpayer s original 

abstract if one was submitted may be corrected or a new abstract may be prepared to retlect the 

discovery If a new abstract is prepared it may be tiled with the abstracts that were submitted during the 

regular listing period or it may 

be filed separately with abstracts designated Late Listings Regardless 

of how filed the listing shall have the same force and effect as if it had been submitted during the 

regular listing period 

f Presumptions When property is discovered and listed to a taxpayer in any year it shall be 

pr suJr1Lthat it should have been listed by the same taxpayer for the preceding 

five yeas unless the 

http www ncleg net 

EnactedLegislation Statutes HTML BySectiorv Chapter 1 OS GS 

10 2U 2012

GS 105 312 

Page 2 of3 

91r 

taxpayer shall produce satisfactory evidence that the property was not in existence that it was 

actually listed for taxation or that it was not his duty to list the property during those years or some of 

them under the provisions ofGS 105 302 and GS 105 306 If it is shown that the property should 

have been listed by some other taxpayer during some or all of the preceding years the shall be 

property 

listed in the name of the appropriate t thatthe assessor first listdit but the discovery shall still be 

deemed to have been made as of the date 

s discovered it shall be taxed for the 

g Taxation of Discovered Property When property 

year in which discovered and for any of the preceding five years during which it escaped 

taxation in 

accordance with the assessed value it should have been assigned in each ofthe years for which it is to be 

taxed and the rate of tax imposed 

in each such year The penalties prescribed by subsection h of this 

section shall be computed and imposed regardless of the name in which the discovered property is listed 

if the discovery is based upon an understatement of value quantity or other measurement rather than an 

omission from the tax list the tax shall be computed on the additional valuation fixed upon the property 

and the penalties prescribed by subsection h of this section shall be computed on the basis of the 

additional tax 

h Computation of Penalties Having computed each year s taxes separately as provided in 

subsection g above there shall be added a penalty of ten percent 10 of the amount of the tax for 

the earliest year in which the property was not listed plus an additional ten 

percent 10 ofthe same 

amount for each subsequent listing period that elapsed before the property wasdiscovered This penalty 

the amount 

shall be computed separately for each year 

in which a failure to list occurred and the year 

of the tax for that year and the total ofpenalties for failure to list in that year shall be shown separately 

on the tax records but the taxes and penalties for all years in which there was a failure to list shall be 

then totalled on a single tax receipt 

hl Repealed by Session Laws 1991 c 624 s 8 

i Collection For purposes of tax collection and foreclosure the total figure obtained and 

recorded as provided in subsection h of this section shall be deemed to be a tax for the fiscal year 

beginning on July 1 of the calendar year in which the was 

property discovered The schedule of 

discounts for prepayment and interest for late payment applicable to taxes for the fiscal year refereed to 

in the preceding sentence shall apply when the total figure on the single tax receipt is paid 

Notwithstanding the time limitations contained in GS 1U5 381 any property owner who is required to 

pay taxes on discovered property as herein provided shall be entitled to a refund of any 

taxes 

erroneously paid on the same property to other taxing jurisdictions in North Carolina Claim for refund 

shall be tiled in the county where such tax waserroneously paid as provided by GS 105 381 

Tax 

j Receipts Charged to Collector Tax receipts prepared 

aprepu d by subsections h 

andi of this section for the taxes and penalties imposed upon discovered roe shall be delivered to 

the tax collector and he shall be charged with their collection Such receipts shall have the same force 

and effect as if they had been delivered to the collector at the time of the delivery of the regular tax 

receipts for the current year and the taxes charged in the receipts shall be a lien upon the property in 

accordance with the provisions of GS 1OS 355 

Power 

k to Compromise 

After a tax receipt computed and prepared as required by 

subsections g and h of this section has been delivered and charged to the tax collector as prescribed 

in subsectioni above the board of county commissioners upon the petition of the taxpayer inay 

compromise settle or adjust the count alm or taxes arising t 

ty gramme by 

tionrto t pis susec tthe boadrof 

lion and 

equal 

a 

relay Oy IG ltu viy 

resolution pursuant 

review including to GS tU 

any 

any 

established by local a 

Municipal Corporations The provisions ofthis section shall apply to all cities towns an 

other municipal corporations having the power to tax 

property Such governmental 

units shall designate 

an appropriate municipal officer to exercise the powers and duties assigned by this section to the 

http www ncleg net 

EnactedLegislation Statutes HIML BySection Chapter 105 GS 

2012

GS 105 325 

Page 1 of 2 

105 325 Powers of board of county commissioners to change abstracts and tax records after 

board of equalization and review has adjourned 

a After the board of equalization and review has finished its work and the changes it effected 

or ordered have been entered on the abstracts and tax records 

a madero theabstracts3andttaxbroecords 

county commissioners shall not authorize any changes to b 

ex cept 

as follows 

1 To give effect to decisions of the Property Tax Commission on appeals taken un er 

GS 105 290 

2 To add to the tax records any valuation certified by the Department of Revenue for 

property appraised in the first instance by the Department or to give effect to 

corrections made in such appraisals by the Department 

3 Subject to the provisions of subdivisionsa3a and a 3 b below to correct the 

name of any taxpayer appearing on the 

abstract or tax records erroneously to 

substitute the name of the person who should have listed property for the name 

appearing on the abstract or tax records as having listed the property and to correct 

an erroneous description of on 

any property appearing 

the abstract or tax records 

a Any correction or substitution made under the provisions of this subdivision 

a3 shall have the same force and effect as if the name of the taxpayer or 

description of the property had been correctly listed in the first instance but 

the provisions of this subdivisiona3a shall not be construed as a limitation 

taxation and penalization of discovered property required by GS 

b 

on the 

105 312 

if a correction or substitution under this subdivisiona3 will adversely 

affect the interests of any taxpayer he shall be given written notice thereof 

and an opportunity to be heard before the change is entered on the abstract or 

tax records 

4 To correct appraisals assessments and amounts of taxes appearing erroneously on 

the abstracts or tax records as the result of clerical or mathematical errors lf 

the 

clerical or mathematical error was made by the taxpayer his agent or an officer of 

the taxpayer 

and 

substantial understatement of value quanttyt 

or other measuremetythe provisions of 

GS 1OS 312 shall apply 

5 To add to the tax records and abstracts or to correct the tax records and abstracts to 

include property discovered under the provisions of GS 1U5 312 or property 

exempted or excluded from taxation to 

pursuant GS105 282 1a4 

6 Subject to the provisions of subdivisionsa6aa6ba6c and a6d below 

to 

appraise or reappraise property when the assessor reports to the board that since 

adjournment ofthe board of equalization and review facts have come to his attention 

that render it advisable to raise or lower the appraisal of some particular property of a 

given taxpayer in the then current calendar year 

a The power granted by this subdivisiona6 shall not authorize apprais 1l or 

because of events 

reappraisal or circumstances that have taken or 

place arisen 

since the day as ofwhich property is to be listed 

b No or 

appraisal reappraisal 

shall be made under the authority of this 

subdivisiona6 unless it could have been made by the board of equalization 

and review had the same facts been brought to the attention ofthat board 

If a reappraisal 

made under the provisions of this subdivision aG 

demonstrates that the property was listed at a substantial understatement of 

http Iwww ncleg net 

EnactedLegislation Statutes HTVIL BySection Chapter 105 GS 10 2012

a w 

fLIa Qu 

CLJiLJ CARG LC RNINS CCNTCR 

925Gr ESen Lewis Rd Bolivia NC 28422 

910 253 9700 Fax910 253 9705 

February 9 2012 


Office of the Tax Administrator 

PO Box 269 


Re Letter sent to us on January 18 2012 

Tax 

Dear Brunswick County 

Administrator 

This is a letter regarding the mistake the county made on the tax billing for our property during 

the 2007 2011 billing cycle It has been brought to my attention by a letter received on 

January 18 2012 that we were not billed correctly from 2007 2011 for l 

parcel 4000008 our 

childcare center First I would like to add our center is not on parcel 14000008 it is on parcel 

1400000804 With that said we are a little confused with the letter 

We were contacted by telephone around January 11 2012 by Doug Kivett from the tax office 

regarding this matter Mr Kivett came to our center for an assessment He told us that the center 

ias never been listed through the county tax department and the letter states the facility 

improvement was never assessed That is hard for us to understand since we went through Helen 

Bunch with the county planning board We purchased all needed permits to make our small 

business happen We also have turned in and paid for the business personal property listing since

N Ns 

2003 In 2007 a tax assessor came out looked around front and back ofthe property and asked 

the square footage ofthe building They left a sticker on the said property meter pan It is not like 

the county was not aware of our centcr You can check our previous tax records and see we have 

paid our taxes in full acid in a timely manner for any of our properties since 1977 

What we do have a problem with is paying for a mistake that the county made We were told that 

we haven tpaid fire tax on the property however we have paid every bill we have ever got from 

the county tax office If we were not billed for it how is it our fault 

Ms Cindy Davis tax appraisal specialist was contacted by phone about the letter we received 

She informed us that the back tax amount owed was 2700 22 This amount if forced to pay 

would be crippling to our small business in the struggling economy It is clear all this is a 

mistake just like the letter with the wrong parcel number for our center So we are asking you to 

not make us pay for a mistake that was made by the county The county has admitted fault in this 

manner by the letter and the telephone conversations When the county gets everything straight 

bill us we will happily pay Again please don t make us pay for the county s mistake If you 

wish to contact me regarding this matter please call Jimmy Creech at 910 619 9812 

Sincerely 

Owners of All About Kids Daycare LC 

Robert Glen Creech 

Jinvny Creech 

Tracy Creech 

CC Brunswick County Commissioners



2013 

y 

TO 


MEETING DATE 

FROM Jim Pryor Director of Parks Recreation DATE SUBMITTED 

Ext 2671 

VII 2 



ISSUE ACTION REQUESTED PUBLIC HEARING YES 

No 

Permission to Submit 2013 North Carolina Recreation Trails Program RTP Grant for Town Creek 

Park Project 

BACKGROUND PURPOSE OF 

REQUEST 

In December 2011 a site Master Plan for Town Creek Park was Brunswick presented and approved by 

County Commissioners the 

In July of 2012 the project received a 359 000 North grant from the 

Carolina Parks Recreation Trust Fund NCPARTF which was 

accepted by the 

Commissioners In August 2012 Brunswick County entered into an agreement with McGill 

Associates to prepare construction plans engineering documents and permits for the project 

The Town Creek Park project includes an extensive trails system within the park Per the plan9300 

Linear Feet of Trail 

System is planned It is proposed that the trails will be 8ft wide with ADA 

Accessible asphalt surfacing 

Per the public input during the planning process for the park Trails 

were the 1 requested element in the park plan The trails system for the park also serves as the ADA 

Accessible route to link all the facilities together and connect the park to Town Creek Elementary 

School and eventually Town Creek Middle School 

The Recreation Trails Program RTP is a grant program operated through the NC State Parks system 

awarding federal dollars to selected State Regional and Local trail 

projects It is a 

competitive highly 

process The maximum grant has just been increased to 200 000 for 2013 and requires a 

25 local match It also carries a 

2year time frame to 

complete the project The submission 

deadline for the grant is January 31 2013 and the grants are expected to be awarded in April 2013 

The County most recently benefitted from a75 000 RTP grant for Brunswick Nature Park 

The cost projection for the Trails System in the park is estimated at 300 

requesting 000 Therefore 

permission I to submit am 

an RTP Grant for Town Creek Park in the amount 

With of200 

an affirmative 000 

vote there is the understanding that should this project be selected for award of 

requested funding the County would be asked to 

sign a contract with 25 

commitment of funds match 50 000 

to complete the project within a2year period from the contract date 

FISCAL IMPACT 



NO 


REVIEWED BY DIRECTOR OF FISCAL OPERATIONS YES NO

CONTRACTS 

AGREEMENTS 


YES NO 

NA 


NA 


Approve the Submittal ofa 2013 North Carolina Recreation Trails Program Grant for the Town Creek 

Park project 

ATTACHMENTS 

1 

2 

3 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised2013 1an 04



2013 

aC 

TO 


MEETING DATE 

FROM Ola M Lewis DATE SUBMITTED 

Superior Court Judges Office 

Ext 3916 

VII 3 

122 2013 

14 201 3 


Approval of 89 999 to provide initial treatment dollars for the SOAR program 


Governor s Crime Control Commission has award out 

Specialty Courts 89 999 to fund the Sex 

Offender Accountably Rehabilitation SOAR Court The grant requires monies to be paid to 

program providers and in return will reimburse the paying entity from the grant allowance 

The Specialty Courts respectfully request the Brunswick County Commissioners to 

provide89 999 

in order that the SOAR Court can provide treatment dollars for the participants 

As provided by the 

terms and conditions of the grant all monies paid by the County will be reimbursed by the GCC grant 

allowance 

FISCAL IMPACT 

BUDGET AMENDMENT REQUIRED YES No 




GrantFund Public Safety Grants 

Revenues 

State Revenues Restricted 238190 332000 89 999 

Expenditures 

SOAR GCC Grant 238190 449815 89 999 


Public Safety Grants 

Be it ordained by the Board of County Commissioners of Brunswick County that pursuant 

132ofthe General Statutes of North Carolina the following ordinance is hereby adopted 

to Section 

Section 1 The following amounts are hereby appropriated in the Brunswick County 

the Public Safety Grants 

Grant Fund for 

Public Safety Grant

Revenues 

Vll P9 f 

State Revenue Restricted 89 999 

Total Grant Fund Revenues 

89 999 

Expenditures 

SOARGCC Grant Expenditures 89 999 

Total Grant Fund Expenditures 89 999 

Section 2 This Grant Ordinance shall be entered into the minutes of the January 22 2013 meeting of 

the Brunswick County Board ofCommissioners 

CONTRACTS 

AGREEMENTS 




Approve Budget Amendment to fund the Sex Offender Accountability 

Reimbursed 

Rehabilitation to be Fully 

ATTACHMENTS 

1 

2 

3 

Revised 2013 1an 04

aew r 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2013Jan 04

North 

t4 

Carolina Department of Public Safely 

Governor sCrime Commission 

Pat McCrory Governor 

Kieran J Shanahan Secretary 

Scott Thomas Chair 

Gwendolyn W Burrell Executive Director 


Came Menke Project Director 


P O BOX 249 

Bolivia North Carolina28422 0249 

SUBJECT Project Name Brunswick SOARCourt 2013 

Project Number 

PROJ009088 

Dear Ms Menke 

Congratulations on receipt of your recent grant award from the Governor s Crime Commission 

Attached you will find the Governor s Crime Commission 

grant award checklist your grant award 

document and special conditions documents 

This grant award does not become effective until it has been signed by the Authorizing Official 

and Project Director listed above and is returned to the Governor s Crime Commission The signed grant 

award must be returned within thirty davs ofthe date the award is mailed You will be authorized to 

make expenditures under the grant or receive reimbursement once we have received the original signed 

grant award Extensions beyond this thirty day period can only be authorized in writing by the 

Governor sCrime Commission 

This grant award is subject to all administrative and financial requirements including the timely 

submission ofall financial and programmatic reports resolution of any audit orsite visit findings and 

match requirements Should you not adhere to these requirements you will be in violation ofthe terms of 

this agreement and the award will be subject to termination for cause or other administrative action as 

appropriate To assist you attached is a checklist of what you need to do in order for your Grants 

Management Specialist to receive your file Any incomplete items will cause a delay 

in this process 

As always please contact our office if you have any questions or need additional assistance 

Best wishes to you 

for successful program outcomes 

Cordially 

WesleyIWalters 

Deputy Director 

CC Marty Lawing Authorizing Official 

MAILING ADDRESS 

4708 Mail Service Center 

Raleigh NC27699 4708 

www ncgccd org 

www ncdps gov 

so 

OFFICE LOCATION 

1201 Front St Suite 200 

Raleigh NC 27609 

Telephone 919 733 4564 

Fax 919 733 4625 

7n Equal Opportunity Employer


DEPARTMENT OF PUBLIC SAFETY 

GOVERNOR S CRIME COMMISS ON 

1201 Front Street Suite 200 


Telephone 919 733 4564 Fax 919733 4625 

http lwww ncgccd org 

GRANT AWARD 

Applicant 


Project Name 

Brunswick SOARCourt 2013 

Authorizing Offlclal 

MaAy Lawing 

County Manager 

Address PO Box 249 

Vendor Number 566000278 

Bolivia North Carolina 28422 

Implementing Agency 

Project Director 


Account Manager 

District 13 B Superior Court Judge Ola M 

Lewis 

Carrie Menke 

PROJ009088 

Karen Simon 

Grant Period 0110112013 12 31 2013 

Budgets 

Period Personnel Contractual Travel 

Supplies Equipment Total 

Year 1 00 74 000 

00 13 799 00 200 

89 999 00 

Grant Budget Total 89 999 00 

Source Federal Grant CFDA Funding Federal Award 

2012 Byrne Justice Assistance Grants 2012 DJ BX 0840 16 738 100 89 999 00 

In accordance with the laws and regulations of the United States and the State Of North Carolina and on the basis of the grantee sapplication 

the Department of Public Safety hereby awards to the foregoing grantee an award in the amount above 

This grant is subject to the conditions listed in the approved grant application as well as all applicable rules regulations and conditions as may 

be described by the Department of Public Safety Special conditions are attached to this award 

This grant shall become effective as of the start date of the grant period listed once this original grant award has been properly executed on 

behalf of the grantee and returned to the Governor s Crime Commission attention of the Grants Management Director The grant award must 

be returned within 30 days of the date the award is mailed from the Governor s Crime Commission No alterations of any kind may be made on 

this grant award 

Authorizing Official 

Gover is ime Co mi sion 

7 3 

Signature of Authorizing Official 

Date 

Signature of Direc 

Dat 

Marty Lawing County Manager 

Wesley H Walters Deputy Director 

Name and Title of Authorizing Official 

Name and Title of Director 

je 

Dire 

T 

Signature of Project Directo 

Date 

Carrie Menke 

Name and Title of Project Director 

This award is subject to the attached conditions which must be signed by both the authorizing official and the project director and returned along with this Grant Award 

No alterations of any kind may be made on this grant award

1 The recipient agrees to comply with the financial and administrative requirements set forth in 

2 The recipient acknowledges that failure to submit an 

acceptable Equal Employment Opportunity Plan 

if any from OMB Circular A133 audits and any other audits of OJP grant funds are not 

ir NC DEPARTMENT OF PUBLIC SAFETY 

GOVERNOR SCRIME CONMI39ION 

1It 

1201 FRONT STREET 

I 

RALEIGH NORTH CAROLINA 27609 

AWARD 

CONTINUATION SHEET 

Li NZ 

rw 

S1A jy 

CRIMINAL JUSTICE SYSTEM IMPROVEMENT 

GRANT AWARD 

SPECIAL CONDITIONS 

COMMITTEE 

BYRNE JUSTICE ASSISTANCE GRANT FUNDING 

SUBRECIPIENTs 


PROJECT NAME Brunswick 3OAR Court 2013 

PROJECT NUMBER 

PROJ009088 

the current edition of the Office of Justice Programs OJP Financial Guide and the 

Governor s Crime current edition of 

Commission Grant Award 

Packet 

The OJP Financial Guide can be viewed online at 

www oip usdoi gov financial ide 

if recipient is required to submit one pursuant to 28CFR Section 42 302 that is approved by the 

Office for Civil Rights is a violation of its Certified Assurances and may result in suspension or 

termination of 

funding until such time as the recipient is in compliance 

Audits of States Local Governments 

3 Thia recipient agrees to comply with the organizational audit requirements of OMB CircularA133 

and Non Profit Organizations and further understands and 

that funds agrees 

may be withheld or other related requirements may be imposed if outstanding audit issues 

satisfactorily and promptly addressed as 

Guide 

further described in the current edition of the OJP Financial 

4 The recipient understands and agrees that it cannot use any federal funds either directly or 

indirectly in support of the enactment repeal modification or 

adoption of 

any law regulation 

policy at any level of or 

government without the express prior written approval of OJP 

5 The recipient must promptly refer to the DOJ OIG any credible evidence that a principal 

employee agent contractor subgrantee subcontractor or other person has either 1 submitted a false 

claim for grant funds under the False Claims Act or 2 committed a criminal or civil violation of laws 

pertaining to fraud conflict of interest bribery gratuity or similar misconduct involving grant 

funds This condition also applies to any subrecipients Potential fraud waste abuse or misconduct 

should be reported to the OIG and the Governor s Crime Commission by 

Mail 

Office of the Inspector General 

US Department of Justice 

Investigations Division 

950 Pennsylvania Avenue NW 

Room 4706 

AND 

NC Governor s Crime Commission 

1201 Front Street 


Washington DC 20530 

emailoiq hotlinei usdoi QOv 

email 

your Grants Mgmt 

Specialist 

hotline contact information in English and Spanish 800 869 4499 

or hotline fax 202 616 9881 

Additional information is available from the DOJ OIG website at www usdoi gov oig 

6 The recipient agrees to assist BJA in complying with the National Environmental Policy Act 

authorizing Official 

Proiect Dire 

Marty Lawi 

arr

sr NC DEPARTMENT OY PUBLIC SAFBTY 

r 3 GOVERNOR 9 CRIME COMMI99ION 

l 


1 RALEIGH NORTH CAROLINA 27609 

AWARD CONTINUATION SHEET r 

Ci N2 

2 

NEPA 

the National Historic Preservation Act and other related federal environmental impact analyses 

requirements in the use of these grant funds either directly by the grantee or by a subgrantee 

Accordingly the recipient agrees to first determine if any of the following activities will be funded 

by the grant prior to obligating funds for any of these purposes If it is determined that any of the 

following activities will be funded by the grant the grantee agrees to contact BJA 

The recipient understands that this special condition applies to its following new activities whether 

or not they are being specifically funded with these grant funds That is as long as the activity is 

being conducted by the grantee a subgrantee or any third party and the activity needs to be 

undertaken in order to use these grant funds this special condition must first be met The activities 

covered by the special condition are 

a New 

construction 

b Minor renovation or 

remodeling of a 

property located in an 

environmentally or historically sensitive 

area including properties located within a 

100 year flood plain a wetland or habitat for endangered 

species or a property listed on or 

eligible for listing on the National Register of Historic Places 

c A renovation lease or any proposed use of a building or facility that will either a result in a 

change in its basic prior use or b significantly change its size and 

d Implementation of a new program involving the use of chemicals other than chemicals that are a 

purchased as an incidental component of a funded activity and b traditionally used for example in 

office household recreational or education environments and 

e Implementation of a program relating to clandestine methamphetamine laboratory operations including 

the identification seizure or closure of clandestine methamphetamine laboratories 

The grantee understands and agrees that complying with NEPA may require the preparation of an 

Environmental Assessment 

and or an Environmental Impact Statement as directed by BJA The grantee 

further understands and agrees to the requirements for implementation of a 

Mitigation Plan as detailed 

athttp www ojp usdoj gov BJA resource nepa html for programs relating to methamphetamine laboratory 

operations 

Application of the Special Condition to Grantee s Existing Programs or Activities For any of the 

grantee s or its subgrantees existing programs or activities that will be 

funded by these grant funds 

the grantee upon specific request from BJA agrees to cooperate with BJA in any preparation by BJA of 

a national or program environmental assessment of 

that funded program or activity 

7 To avoid duplicating existing networks or IT systems in any initiatives funded by 

BJA for law 

enforcement information sharing systems which involve interstate connectivity between jurisdictions 

such systems 

shall employ to the extent possible existing networks as the communication backbone to 

achieve interstate connectivity unless the grantee can demonstrate to the satisfaction of BJA 

that 

this requirement would not be cost effective or would impair the functionality of an existing or 

proposed IT system 

e In order to promote information sharing and enable interoperability among disparate systems 

across the justice and public safety community OJP requires the grantee to comply with DOJ sGlobal 

Justice Information Sharing Initiative DOJ s Global guidelines and recommendations for this 

particular grant The grantee shall conform to the Global Standards Package GSP and all constituent 

elements where applicable as described athttp www it ojp gov gsp grantcondition The grantee 

shall document planned approaches to information sharing and describe compliance to the GSP and 

appropriate privacy policy that protects shared information or provide detailed justification for why 

an alternative approach 

is recommended 

9 The recipient agrees to comply with all reporting data collection and evaluation requirements 

as prescribed by law and detailed by the BJA in program guidance for the Justice Assistance Grant JAG 

Program Compliance with these requirements will be monitored by BJA 


ldrty LdWlriq 

Project Direct 

Carrie

comply with 28 CFR Part 23 Criminal 

Intelligence Systems Operating Policies if OJP determines this 

14 The recipient agrees to comply with the requirements of 28 CFR Part 46 and all Office of 

Grantee further agrees as a condition of grant approval to submit a 

Privacy Certificate that is in 

IAn ti 

iii 

NC DEPARTMSNT OF PUBLIC SAFSTY y IS 

9 

fir f 

1 

i 1 1201 FRONT 9TRSST 

RALSIGH NORTH CAROLINA 27609 

GOVSRNGR s AWARD cRIMi coNMlsssoN 

CONTiNUATiON SHEBT 

GRANT 

3 

10 The recipient agrees that any information technology system funded or supported by OJP funds will 

regulation to by applicable Should OJP determine 28 CFR Part 23 to be applicable OJP may at its 

discretion perform audits of the system as per the regulation Should any violation of 28 

23 occur the recipient may be fined as per 42USC 3789g 

CFR Part 

fine with federal funds 

cd Recipient may not satisfy such a 

11 The recipient agrees to ensure that the State Information Technology Point of Contact receives 

vritten notification regarding any information 

obligation and 

technology project funded by this 

expenditure period grant This is during the 

to facilitate communication among local and state 

governmental entities regarding various information technology projects being conducted with these 

grant funds In addition the recipient agrees 

to maintain an 

administrative file documenting the 

meeting of this requirement For a list of State Information Technology Points of 

http www it ojp gov default aspx area 

policyAndPractice page 1046 

Contact 

go to 

12 The recipient agrees to comply with the applicable 

Department of requirements of Justice 28 regulation CFR Part 38 the 

governing Equal Treatment for 

Treatment 

Faith Based 

Regulation Organizations 

The 

the 

Equal Treatment 

Equal 

Regulation provides in 

grant awards of direct part that Department of Justice 

funding may not be used to fund any inherently religious activities such as 

worship religious instruction or proselytization Recipients of direct grants may still engage in 

inherently religious activities but such activities must be separate in time or 

Department of Justice place from the 

funded program and participation in such activities 

services from grantee or a 

by individuals 

sub grantee must receiving 

be voluntary The Equal Treatment Regulation also makes 

clear that organizations participating in programs directly funded by the Department of 

permitted to discriminate 

Justice in the are not 

provision of services on the basis of a 

Notwithstanding any other beneficiary s 

special condition of religion 

this award faith based organizations may in 

circumstances consider some 

religion as a basis for employment See 

http www ojp gov about ocr equal fbo htm 

13 The recipient acknowledges that all 

programs 

local funded through subawards whether at the state or 

levels must conform to the grant program requirements as stated in BJA program guidance 

obtainment of 

Justice Programs policies and procedures regarding the protection of human research subjects including 

Institutional Review Board approval if appropriate and subject informed consent 

15 The recipient agrees to comply with all confidentiality requirements of 42USC section 37898 

and 28 CFR Part 22 that are 

applicable to collection use and revelation of data or information 

accord with requirements of 28 CFR Part 22 and in particular section 22 23 

16 The recipient agrees that funds received under this award will not be used to supplant State or 

Federal funds be made 

local funds but will be used to increase the amounts of such funds that would in the absence of 

available for law enforcement activities 

17 The recipient agrees that within 120 days of award for any law 

with 

enforcement 

these funds the task force funded 

task force commander agency executive task force officers and other task force 

nembers of equivalent rank will complete requiredon line internet based task force training to be 

provided free of charge through BJA s Center for Task 

vill address Force Integrity 

task and Leadership This 

force effectiveness 

training 

as well as other key issues including privacy and 

liberties rights task force 

civil 

performance measurement personnel selection and task force oversight and 

accountability Additional information will be provided by BJA regarding the 

access 

required training and 

methods via BJA s website and the Center for Task Force Integrity and 

www ctfli orq 

Leadership 


darty Law 

Project Girector 

Carri

Complaints alleging or containing reference to discrimination on the basis of race color religion 

22 The recipient understands and agrees that misuse of award funds may result in a range of 

23 The recipient assures and certifies that it has the legal authority to apply for federal 

M NC DEPARTMENT O8 PUBLIC SAFETY 

r 3 

GOVERNOR S CRIMB COMMI39ION 

AWARD CONTINUATION SHEET 


lr 

RALSIGH NORTH CAROLINA 27609 

4 

r 

GRAINY 

b d 

18 The recipient understands and agrees that it cannot use 

indirectly in any federal 

support of any contract 

funds either 

directly or subaward or 

to either the Association of Community Organizations 

for Reform Now ACORN or its subsidiaries without the 

Governor sCrime express prior written Commission 

approval of OJP and the 

19 Certified Assurances Non 

Discrimination Requirements 

Applicants must assure and certify that they will 

contractors to 

comply and will 

comply with 

require any applicable any subgrantees or 

may include those of the statutorily imposed nondiscrimination 

Omnibus Crime Control requirements and which 

Safe Streets Act of 1968 

Victims of Crime Act 42USC 10604 

42 USC 3789d the 

ethe 

2002 42USC Juvenile Justice 

5672 bthe Civil 

and Delinquency Prevention Act of 

Rights Act of 1964 42USC 2000d the Rehabilitation Act of 

1973 29 USC 794 the Americana with Disabilities 

Education Act of 1990 Amendments 

42 

of 

USC 

1972 12131 34 the 

20USC 1681 

42 USC 1683 1685 86 

6101 07 and the Age Discrimination 

Applicants Act of should 

1975 

also see Exec Order 

Faith Based 

13 279 and Equal Protection of 

Community Organizations 

the Laws for 

In the event that a Federal or State court or Federal or State administrative agency makes a 

finding of 

origin sex or 

disability against a 

recipient of 

discrimination after a due process 

hearing on the grounds of race color religion age national 

Federal funds or any subgrantee or contractor of 

Commission and 

that recipient a copy of such findings must be forwarded immediately to both the Governor 

the federal Office for Civil Rights 

s Crime 

age national origin sex or 

disability by a recipient of federal funds or 

by any subgrantee or 

contractor of that recipient shall be reported to the Discrimination 

Governor s Crime Complaint Commission 

Coordinator of 

Complaints of the 

this type may be reported to the 

Rights federal 

though such Office for Civil 

reporting does not relieve the reporter of 

Discrimination the duty to also Complaint Coordinator report to the 

of the Governor s Crime Commission 

In accord with federal civil 

rights laws all 

recipients and subrecipients must refrain from 

retaliation against any individuals who take action or 

participate in action to secure rights protected 

by such laws 

All recipients and subrecipients must take reasonable steps to provide meaningful access to programs 

and activities for persons who may be LEP 

Limited English Proficient 

All recipients and their subrecipients must also provide the Office for Civil 

Employment Rights with 

Opportunity 

an 

Plan if required 

Equal 

to maintain one where the award is 500 000 or more 

The Recipient further agrees to poet in a 

conspicuous place available to all employees and applicants 

for employment notices setting forth the provisions of the EEOP 

of Labor Regulations found at 41 CFR Part 60 

as shown in the provided Department 

20 The recipient agrees promptly to provide upon 

documentation request financial or related to 

programmatic related 

this award including documentation of expenditures and achievements 

21 The recipient understands that it is subject to additional financial and programmaticon site 

monitoring which may be on short notice and agrees that it will cooperate with any such monitoring 

penalties including suspension of current and future funds suspension or 

grants 

debarment 

recoupment of monies from federal 

provided under an award and civil and or criminal penalties 


Marty Lawi 

roject Director 

Barrie

27 Positions created must be new and increase the agency staff by the number of positions requested 

I 

StAj10 

xr NC DEPARTMENT OF PUBLIC 9AFSTY 

rt 3 3 

GOVERNOR 

33 8 CRIME 

i 

COMMI8820N 

3 r r 1101 FRONT 8TR8ET 


AWARD 


GRANT 

5 

Y 

assistance and the institutional managerial and financial capability 

pay any required including funds non federal 

sufficient to 

share of the project cost to ensure 

completion of the proper planning management 

project described in this application 

and 

24 The recipient agrees to establish safeguards to prohibit employees and in the case 

agencies board 

of 

members from non profit 

using their positions for a purpose that constitutes or presents the 

appearance of personal or 

organizational conflict of interest or personal gain 

25 The recipient agrees to give the Governor s Crime Commission or the General 

through any authorized Accounting Office 

representative access to and the right to examine all 

paper or 

records related to the electronic 

financial assistance 

26 The recipient agrees that all contracts must be approved by the Governor s 

grants 

Crime 

management director Commission 

prior to execution Any funds incurred will be in violation of tha 

if contract 

they are incurred prior to approval Any rate over 

Governor s 450 day must be justified in writing to the 

Crime Commission All sole source contracts in excess of 100 000 must receive 

approval from the Bureau of prior 

Justice Assistance 

28 Agencies whose grants include confidential buy money funds must comply with the confidential fund 

requirements as described in the current edition of the OJP Financial Guide Chapter e and sign a 

Confidential Funds Certification to abide by the federal guidelines prior to any use of 

confidential buymoney funds 

29 

Any 

Mobile Data Terminal or 800 MegaHertz Voice based project or program must have the ability 

to be connected to the North Carolina Highway Patrol sB00 

MegaHertz Voice and Data Networks and 

applicants must have the ability to share data with other agencies 

Compliance with these general conditions is to ensure that criminal justice agencies continue to 

build an 

integrated statewide network to tie all public safety agencies together 

30 Tha recipient acknowledges that failure to submit programmatic or financial reports in a timely 

manner will result in the termination of this grant Upon termination all 

will be 

forfeited by the recipient 

outstanding reimbursements 

31 All recipients are required to maintain an active registration with the Central Contractor 

Registration CCR database 

32 The recipient agrees to comply with any additional requirements that may be imposed during 

the grant performance period if the agency GCC determines that the recipient is a 

high risk 

grantee Cf 28 CFR parts 66 70 

33 Pursuant to Executive Order 13513 Federal Leadership on Reducing Text Messaging while Driving 

74 Fed Reg 51225 October 1 2009 the US Department of Justice encourages recipients and 

subrecipients to adopt and enforce policies banning vehicle employees from text messaging while driving any 

during the course of 

performing work funded by this grant and to establish workplace safety 

policies and conduct 

education awareness and other outreach to decrease crashes caused by distracted 

drivers 

34 The recipient agrees to comply with applicable requirements to report first tier subawards of 

25 000 or more and in certain circumstances to report the names and total compensation of the five 

most highly compensated executives of the recipient and first tier subrecipients of award funds Such 

data will be submitted to the FFATA Subaward Reporting System FSRS The details of recipient 

obligations which derive from the Federal Funding Accountability and Transparency Act of 2006 

FFATA 

authorizing Official 

roject Director 

t4arty Cawing 

Carrie Menke

sort4 

xo 

N C DSPARTMSNT OF PUBLIC 3AFSTY 

r 3 

GOVERNOR SCRIME COMMI99ION 

V 1Z01 FRONT 9TRSST 


AWARD 


GRANT 

r 

are 

posted on the Office of Justice Programs web 

site at 

http www oip gov funding ffata htm condition Award 

Reporting Subawards and Executive Compensation and are 

incorporated by reference tie re 

This condition and its reporting requirement does not apply to grant awards made to an individual who 

received the award as a natural 

personieunrelated to any business or 

non profit 

he 

organization that 

or she may own operate in his or her name 

35 The recipient acknowledges that both the Office of Justice Programs and the Governor s Crime 

Commission reserves a 

royalty freenon exclusive and irrevocable license to reproduce 

otherwise 

publish or 

use and authorize others to use in whole or in part including in connection with 

derivative works for Federal and State purposes 

1 the copyright in any work developed under an 

award or 

subaward and 2 any rights of copyright to which a recipient or 

subrecipient purchases 

ownership with Federal support 

The recipient acknowledges that both the Office of Justice Programs and the Governor s Crime Commission 

has the right to 1 obtain reproduce publish or otherwise use the data first produced under an 

award or subaward and 

2 authorize others to receive reproduce publish or otherwise use such data 

for Federal purposes 

It is the responsibility of the recipient and of each subrecipient if applicable to ensure Chat this 

condition is included in any subaward and or contract under this award 

36 All requests to transfer funds from a Personnel lino item to any other budget category will be 

subject to a 

high degree of scrutiny and justification 

The recipient further agrees that ALL personnel including subrecipient personnel whose activities are 

to be charged to this award will maintain timesheets to document hours worked for activities related 

to this award andnon award related activities 

37 The recipient agrees to comply with all applicable laws regulations policies and guidance 

including specific cost limits prior approval and reporting requirements where applicable 

governing the use of federal funds for expenses related to conferences meetings trainings and other 

events including the provision of food and or beverages at such events and costs of attendance at 

such events Information on pertinent laws regulations policies and guidance is available at 

www ojp gov funding confcost htm 

38 The recipient agrees that all income generated as a direct result of this award shall be deemed 

program income All 

program income earned must be accounted for and used for the purposes 

of funds 

provided under this award including such use being consistent with the conditions of this award the 

effective edition of the OJP Financial Guide and as applicable either 1 28 CFR Part 66 or 2 28 

CFR Part 70 and 2 CFR Part 215 OMB CircularA110 

39 JAG funds may be used to purchase bulletproof vests for an agency but may not be used as the 50 

match for purposes of the Bulletproof Vest Partnership BVP program 

40 The recipient agrees to submit a signed certification that their law enforcement agency has a 

ritten mandatory wear policy in effect if JAG funds are used to purchase bulletproof vests This 

oolicy must be in place for at least all uniformed officers before any FY 

2012 JAG funding can be used 

by the agency for bulletproof vests There are no 

requirements regarding the nature of the policy ocher 

than it being a mandatory wear policy for all officers while on duty 

41 Bulletproof vests purchased with JAG funds may be purchased at any threat level make or model 

from any distributor or manufacturer as long as the vests have been 

tested and found to comply with 

applicable National Institute of Justice ballistic or stab standards In addition bulletproof vests 

purchased with JAG funds must be American made The latest NIJ standard information can be found here 

http www nij gov topics technology body armor safety initiative htm

w 

I 

rSTAl o 

N C DEPARTM NT OP PUBLIC 9APETY 

AWARD CONTZNUATION SHEET 9 

3qr GOVERNOR 9 CRIMB COMMISSION wLJ 

j 1201 FRONT STRBTT 

7 

I RAL IGH NORTH CAROLINA 27609 

V 

GRANT 

42 The recipient understands that the awarding of this grant in no way assures or implies 

continuation of funding beyond the project duration indicated on the grant award 

application is approved 

If a continuation 

funds available under the current grant and corresponding cash matching funds 

must be expended or obligated and documented prior to the implementation of the continuation grant and 

expenditure of new funds 

uthorizing Official 

Marty Lawlnq 

Project Director

Tr1 IM 1 

V Qd 9 

r 

US DEPARTMENT OF JUSTICE 

OFFICE OF JUSTICE PROQRAMS 

OFFICE OF THE COMPTROLLER 

CERTIFICATIONS REGARDING LOBBYING DEBARMENT SUSPENSION AND 

OTHER RESPONSIBILITY MATTERS AND DRUG FREE WORKPLACE REQUIREMENTS 

Applicants should refer to the regulatlon cited below to determine the csrtiflcatlon to which they are requlrsd to 

attest Applicants should also revlsw the Inatructlona for certlflcation Included In the regulations before complsting this 

form Signature of this form provldert Ior compliance with 

Reatrictlons 

certlflcation on Lobbying end 28 CFR requirements Part under 28 CFR 

67 Government wlds Part 69 New 

Government wide Debarment 

Raqulrements and for Drug Free Workplace Grants Suapenalon The Nonpro curement and 

reprsaentatlon of fact certiflcatlons upon which reliance will bs shall be treated 

ptsced when the ss a material 

covered transaction Department of Justice grant or cooperative 

determines agreement 

to award the 

1 LOBBYING 

Aa required by Section 1352 Title 31 of theUS Code and 

implemented at 28 CFR Part 89 for pereons entering into a 

Brent or cooperative agreement over 1100 000 as defined at 

28 CFR Part 69 the applicant certifies that 

e No Federal appropriated funds have been paid or will be 

paid by or on behaN of the undersigned to any person for in 

fluencing or sttempting to influence an officer or 

employee of any 

agency a Member of Congress an officer or 

employee of 

Congrsaa or an employee of a Member of Congrsaa in con 

nection with the making of any Federal grant the entering into 

of any cooperative agreement and the extension continuation 

renewal amendment or modification of any Federal grant or 

cooperatiw agreement 

bIt any funds other than Fadsral appropriated funds been have 

paid or will be paid to any person for influencing or at 

tempting to influence n officer or 

employee of any agency 

Member of Congress a 

an officer or employee of Congrsaa or 

an 

employee of a Member of Congress in connection with this 

Federal grant or cooperetlve agreement the undenignsd shall 

complete and submit Standard Form LLL Disclosure of 

Lobbying Activities in accordance with its instructions 

c The undenignsd shall require that the language of this cer 

tification bs included in the award documents for all aubawards 

at all tiers Including aubprants contracU under grants and 

cooperetlve agreements and subcontracts and that all aub 

recipients shall certify and disclose accordingy 

2 DEBARMENT SUSPENSION AND OTHER 

RESPON8181UTY MATTERS 

DIRECT RECIPIENT 

Aa required by Executive Order 12549 Debarment and 

Suspension and implemented at 28 CFR Part 67 for proapec 

tivs participants in primary covered transactions as defined at 

28 CFR Part 67 Section 67 510 

A The applicant certifies that it and its principals 

aAre not presently debarred suspended proposed for debar 

ment declsrsd ineligible sentenced to a denial of Federal 

benefits by a State or Federal court or voluntarily excluded 

irom covered transactions by any Federal department 

or agency 

b Have not within a 

three year period preceding this tion applica 

been convicted of or had a civil Judgment rendered against 

them for commission of fraud or a criminal offense in connec 

tion with obtaining attempting to obtain or 

performing a 

public Federal State or local tnnuctlon 

public or contrect 

tnnsactlon violation 

under 

of Federal or Stale antitrust statutes 

or commission of embezzlement 

bribery talsificatbn theft torpsry 

or destruction of records making fake 

statements or receiving stolen property 

c Ars not prosentty Indicted for or 

civilly charged otherwise criminally 

by or 

a governmental 

entity Federal 

focal with commission 

State 

of or 

any of the oHsnses 

paragraph1bof enumerated In 

lhla certlflcatbn end 

d Haw not wRhin a 

three year period procsding this applica 

tion had one or more public transactions Federal Stets or 

local terminated for cause or 

dehuft and 

B Where the eppNcanl is unable to certify to any of the 

statements in Chia certification he or she shell attach an 

explanation to this application 

3 DRUG FREE WORKPLACE 

GRANTEES OTHER THAN INDMDUALS 

As roquired by the Drug Free Workplace Act of 1988 and 

implemented at 28 CFR Part 87 Subpart F for grenteea as 

defined at 28 CFR Part 87 Sections 87 815 and67 620 

A The applicant certifies that It will or will continue to a 

drug free 

provide 

workplace by 

aPublishing a atstsmsnt notifying employees that the 

unlawful manufacture distribution dispensing possession or 

use of a controlled substance is prohibited in the 

workplace and grantee s 

apscNying the actions that will 1x3 taken against 

employees for violation of such prohibition 

b Establishing an 

inform on going drug free awareness program to 

employees aboul 

1The dangers of drug abuse in the workplace 

2 The grantee s policy oI maintaining adrug free workplace 

3Any eveilable drug counseling rehabilitation and employee 

assistance programs and 

4The penalties that may be imposed upon employees for 

drug abuse violations occurring in the workplace 

c Making It s requirement that each employee to be engaged 

in the performance of the grant be given a copy of the state 

ment required by paragrapha 

d Notifying the employee in the statement required by para 

graph a that as a condition of 

the employment under the grant 

employee will 

OA iORM IOet a11 REPLACEa OJP FnR4Alt anetn netnun n11v wu ruweehewn

Governor s Crime Commission 

Grant Award Checklist 

Cs i 

ty 

PLEASE MAKE SURE YOU HAVE COMPLETED ALL OF THE FOLLOWING BEFORE 

MAILING YOUR GRANT AWARD BACK TO THE GOVERNOR SCRIME COMMISSION 

Read grant award and special conditions carefully as compliance with the standard and special grant 

conditions is necessary to maintain funding for this project 

Authorizing Official signs both the grant award grey sheet and the special conditions all pages 

Project Director signs both grant award grey sheet and the special conditions all pages 

If the name of either the 

Authorizing Official or the Project Director has changed do not mark through the 

pre printed name Contact the Grants Management Director and request that a new award be issued 

Mail the on Inal grant award grey sheet an 

special conditions back to GCC 

Complete and Return Certification Regarding Lobbying Debarment Suspension and Other Responsibility 

Matters and Drug Free Workplace Requirements enclosed 

Complete and Return to GCC and the Office for Civil 

Rights the EEOP Certification Form enclosed The 

address of the Office Civil Rights in on the form 

This form is to be signed by the Authorizing Official of the Applicant Agency If the Implementing Agency is 

not a part of the Applicant Agency then a separate EEOP Certification form must be submitted for the 

Implementing Agency and signed by the Project Director 

Non 

Governmental Applicant Agencies 

1 Enclose Board approved Conflict of Interest Policy 

2 Enclose State Grant Certification No Overdue Tax Debt 

available on GCC websitewww ncoccd org select Grant Management then Forms 

3 Enclose grantees web URL if the agency has one 

4 Enclose brief grantee description NO MORE than 500 characters tell what the agency 

does not what the grant is for 

Once completed all documents should be mailed to the Governor sCrime 

Commission to the attention of Arie Davis Grants Management Director

CrERTIFICATTON FORM 

n 

Recipient Name and Address Dt 1r nl Lev r 

Project Name r n rV A r 01013 

Contact Person Name and Title 

r 


l0 

Award Amount 

Carrt e SCenKe Phone Numrxr O X53 

7 Q00 OO 

nc ar asatannce from the Office of Justice Pro 

Communiy Oriented Policing Servicq COPS 

Opportunity Plan to Prepare maintain 

ESOP in on 

accordance with 28 8e submit 

CFR 

to OJP0d inm 

mPonrnt agencies Other and 

em 

the recipients Office of 

according to the 4442 301 308 

rc 

The P rnt 

lati 

regulations 

en exam Equal employment 

OJP for review Recipirnta that maintain 

claim a compj 

on file end 

implement an EEOPebut rpiatts all of the EEOP 

limited requiranenta 

exemption from the submission requirement comP do not need 

co Itte 

OttSP 

to submit the ESOP to 

not botA If a recipient receives multiple OP or COPS lorah 

0p below Recipiptta that claim the 

completed and on fileif applicable has barn 

BTan tshould 

Please complete s eoaapleta 

form for 

drba Seetlon A or 

Section B 

Govemor aCrime 

within 

Commiasi 

two 

BTt yeah of the ensuring that 

latest 

an Y ESOP rccipiem certifies US on 1201 Front Street Suite200 

grntt Please 

Ralei 

send the at 

Depari teot ofJtutice 810 completed 7 8h NC 27609 fa to 

StrxtNW and 

Weahin 

the ORiee for Civil 

both the 

co Ri 

letin this fo lease call 9I 9 DC 

733 4364 20331 Ask t 

rrprr d or nc to tGr 

aof Iustice program 

to our Grartu 

nfaCivif Ri 

Man emrntS 

Shti For assistance in 

ialiat 

Section A Declaration Claiming Como tte Exemotinn from the ESOP Requirement Pierre 

Rectpiem has less than SO employees 

Recipirnt is n non profit organi tion 

Recipirnt is an Indian tribe 

check ai du bo efrhv eppj 

Recipient is a medical 

institution 

Recipirnt is an educational institution or 

1 

Recipient is receiving an award less than 523 000 

Ponsrbie 

prepare an EEOP for official the reason 

checked certify that 

above pursuant to 28CFR 

recipient is not required to 

42 302 1 further 

laws certify that 

that prohibit discrimination in em to 

recipient 

p yment and in the will comply with appli ble 

delivery Federal ofservices 

civil rights 

Print or 

Type Name and Title 

Signature 

Date 

Section B Declaration Claiming Exemption from the EF 

on file for Review 

npct 

vn tce uirement and 

Certifying That an ESOP is 

If a recipient egrnry has 50 or more employees and is receiving a 

recipirnt agency does not have to submit 

single award or subawerd for an EEOP to OJP for review 525 000 or as more 

long as it but less certifies than the S500 000 then the 

following 42CFR 

42 305 

1 

the 

responsible 

employees otTicial certify an that 

receiving a single award or 

EEOP 

subaward for 25 000 recrprent which has 

in 50 or or 

accordance with 28 CFR more but less more 

42 301 et than 

seq subpart E 1 500 000 has 

further 

form 

signed into 

lated 

effect certify that an 

within the past two years 

the EEOP has 

in the by 

office the proper authority and that it is been formulated 

of 

and 

available for revi ew The 

8t 

EEOP is on file 

the public and employees or for review or 

rg anrzatron 

audit by officials 

Rights Office of Justice ofthe relevant address state for review 

plannin a 

Programs US by 

en 

department of Justice as required b B g cy or the Office for 

laves 

Civil 

Y and regulations 

Print or 

type Name and Title 

Signature 

late

t 



2013 

f 

TO 

Marty K Lawing County Manager ACTION ITEM VII 4 

MEETING DATE 1 22 2013 

FROM Brigit Flora PE Project Manager DATE SUBMITTED 112013 

Ext 2405 


Approve Notice ofAward and authorize the Chairman to execute the construction contract with KBS 

Construction Company LLC for the construction of the Smithtown Road Cox Landing Road 

Mulligan Way Old Ferry Connection and Stanley Road Interconnect Water Main 

on the County 

Project 

Attorney s review contingent 

and approval of the construction contract performance 

payment bond and insurance 

bond 

certificates The low bid for the construction contract was 467 152 00 


This project was 

originally designed and permitted as part of the 2009 2010 Water Service Area 

Improvements and includes the construction of8 water mains to serve Smithtown Road Cox SR 1 

Landing Road and 193 

Mulligan Way and 12 water mains on 

Road Old Ferry Connection to complete and Stanley 

interconnectivity between existing water infrastructure in that area The bid 

opening for this project was held on December 6 2012 and a total of five 5 bids were 

The lowest responsible opened 

responsive bid was submitted by KBS Construction Company amount of467 

LLC in the 

152 00 

The engineer on the project and County staff recommend that the Board ofCommissioners approve 

Notice of Award and authorize the Chairman to execute the construction contract with KBS 

Construction Company LLC for the construction of the Smithtown Road Cox Landing Road 

Mulligan Way Old Ferry Connection and Stanley Road Interconnect Water Main on the County 

Project 

Attorney s review and contingent 

approval of the construction contract performance bond 

payment bond and insurance certificates The contract amount is467 152 00 

FISCAL IMPACT 


CAPITALPROJECT GRANT ORDINANCE REQUIRED YES NO 



Water Caaital Reserve Fund 

Revenues 

Transfer from Water Fund 

Expenditures 

419800 398661 

475 000 

Reserve Funds Designated for 419800 464407 

Recommended 475 000 

Project

Water Capital Proiect Fund 

rk 

Revenues 

Transfer from Water Fund 418259 398661 475 000 

Expenditures 

Construction 

418259 464002 The 475 000 

budget amendment is to transfer funds from the Water Capital Reserve designated for the Old 

Ferry Smithtown Cox Landing Stanley Road water 

projects and appropriate 467 152 in the Water 

Capital Project Fund for the recommended construction contract and 7848 for unforeseen 

construction costs 


Brunswick County Water Capital Project Fund 

Be it ordained by the Board of County Commissioners of Brunswick County that pursuant to Section 


Section 1 The following amounts are 

hereby appropriated in the Brunswick County Water Capital 

Project Fund 

Water Caaital Proiect Fund 

Revenues 

Transfer from Water Fund 

Total Water Capital Project Fund Revenues 

Expenditures 

604 404 

604 404 

Arch Eng Legal 32 607 

Construction 

571 797 

Total Water Capital Project Fund Expenditures 604 404 

Section 2 The following amounts are 

hereby appropriated in the Brunswick County Water Fund 


Section 3 It is estimated that the following revenues will be available in the Brunswick County 

Water Fund 

Current Funds Appropriated 

604 404 

Section 4 This Capital Project Ordinance shall be entered into the minutes ofthe January 22 

meeting of the Brunswick County Board 20 3 

of Commissioners 

CONTRACTS 

AGREEMENTS 



Revised 2013 Jan 04

A 


dt r 

Approve the Notice of Award ofa Construction Grant to KBS Construction Company LLC and the 

Associated Budget Amendment and 

Capital Project Ordinance 

ATTACHMENTS 

1 Certified Bid Tab and Award Recommendation Tripp Engineering 

Z 

Notice of Award 

3 Contract Documents 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised 2013 Jan 04

FORM OF CONSTRUCTION CONTRACT 

THIS AGREEMENT made the 22 

day of January in the year of 2013 

by and between KBS Construction Com an LLC 

hereinafter called the Party of the First Part and Brunswick County hereinafter called the 

Party of the Second Part 

WITNESSETH 

That the Party of the First Part and the Party of the Second Part for the consideration 

herein named agree 

as 

follows 

1 Scope of Work The Party of the First Part shall 

materials and furnish and deliver all 

perform all of the work in 

of the 

the manner and enumerated form as 

plans specifications 

provided by 

and documents the following 

which are 

thereof as if attached hereto and made 

fully contained a 

herein Invitation to part 

Bid Notice to 

General Conditions Bidders Instructions to 

Supplementary General 

Bidders 

Proposal 

Conditions 

Notice to Specifications 

Proceed 

Addenda 

Contract Performance 

Accepted 

of Bond Payment 

Attorney Workmen s Bond MBE forms Power 

Insurance Compensation Public Liability Property Damage and Builder sRisk 

Certificates Approval by 

Notice of 

County Commisioners Tax 

Substantial Statement 

Completion Notice of and Certification 

Final 

titled 

Completion and Acceptance and Drawings 

Smithtown Road Cox Landin Road Mulli an Wa Old Fe Connection and Stanle Road 

Interconnect Water Mains 

Consisting of the following sheets 

C10C11 C12C13C14C15 C16 

C0C1 C2 C3 C4C5C6C7 C8C9 

Dated November 2 2012 

and the following addenda 

Addendum No 1 Dated 11 30 12 Addendum No Dated 

Addendum No 

Dated 

Addendum No 

Dated 

Addendum No 

Dated 

Addendum No 

Dated 

Addendum No 

Dated 

Addendum No 

Dated 

2 That the Party of the First Part shall commence work to 

Contract be 

on a date to be performed under this 

specified in a written order of the Party of the 

fully Second Part and shall 

complete all work hereunder within 180 

date For each consecutive calendar days from 

day in excess said 

thereof liquidated damages shall be as 

Bidders The 

stated in the 

Party of the First 

Notice to 

Part as one of the considerations for 

Contract shall furnish to the the awarding of this 

Party of the Second Part a construction 

planned progress of the schedule setting forth 

project broken down by the various divisions 

by calendar or part of the work and 

days If the Party of the First Part fails 

within to begin the 

the time work under the Contract 

specified or the progress of the work is not maintained on 

schedule or the

4 On or before the 20th day of each calendar month the Party of the Second Part shall 

work is not 

completed within the time above specified or fails to perform the work with 

sufficient workmen and equipment or with sufficient materials to ensure the prom t 

completion of said work or shall perform the work unsuitably or shall discontinue the 

prosecution of the work or if the Party of the First Part shall become insolvent or be declared 

bankrupt or commit any act of bankruptcy or insolvency or allow any final judgment to stand 

against him unsatisfied for a period 

the benefit of of forty eight 48 hours or 

creditors or for 

shalt make an 

any other cause whatsoever assignment for 

acceptable manner the shall 

Party of the not carry on the 

Second Part work in an 

mail return may give notice 

receipt requested to the in writing sent 

Party of the First by 

Part certified 

neglect or 

default 

and 

specifying the his surety of same and if the such dela 

Party of the First Part within a 

period of 

fifteen 15 days after such notice shall 

the Second Part not proceed 

shall declare in this accordance therewith then 

Contract the 

in 

Part 

of 

default and thereupon the surety shall 

promptly take over the work 

and within and complete 

the time the performance of 

frame this specified In the 

Contract in the event the manner 

be done under this Contract surety shall fail to 

within take 

fifteen over the 

15 work to 

days after being so notified and notify the Pa 

of the Second Part in writing sent by certified mail return receipt requested that he is takiny 

the same over and stating that he will diligently pursue and complete the same the Party of 

the Second Part shall have full power and authority without violating the Contract to take the 

prosecution of the work out of the hands of 

any said or all Contract Party of the 

materials and First Part to a 

equipment on 

acceptable and the may enter into grounds as may be osuitabler an and 

agreement either 

completion of 

b 

said Contract according to 

methods 

the 

as 

terms 

in 

andproblsions thereof og use his opinion shall suchoother 

be required for 

acceptable manner All costs and the completion of said Contract in an 

with the costs of charges incurred by the Party of the 

completing the work Second Part 

or under Contract 

together 

which may become due said Party of the First Part anld surety ctln case the expense so 

incurred by the Party of the Second Part shall be less 

payable under than the sum which said the Contract if it had been would have been 

Party of the First Part completed and by said Party of the 

surety shall First 

be entitled Part then the 

such expense shall 

to receive the 

the exceed the sum which would difference but in case 

have 

Party of the First Part and the been payable under the surety shall be Contract then 

Second Part the liable and amount of said 

shall 

pay to the excess 

Party of the 

3 The Party of the Second Part hereby agrees to pay to the Pa 

the faithful performance of this Contract subject to additions and dedutionshas p ovidedf nr 

the specifications or 

proposal in lawful 

Sixt Seven money of the 

Thousand One United States as 

Hundred Fi Two follows 

100 Dollars 

Summary of Contract Award 

467 

Four Hundred 

make payments to the Party of the First Part on the basis of a 

duly certified and a 

estimate of work performed during the preceding calendar month by the First Party less f ve 

percent5 of the amount of such estimate which is to be retained by the Second Pa 

all work has been performed strictly in accordance with this Contract and until such wok h sl 

been accepted by the Second Party The Second Part shall not require further retaina e 

after fifty percent 50 of the work has been satisfactorily completed on schedule as referred 

to in the General Conditions Request for Payment 

5 Upon submittal by the 

payrolls First Party 

material bills of and evidence satisfactory to 

other 

the 

costs incurred Second Party that all 

construction of the by the 

work 

First 

have been paid in 

Party in connection 

full final with the 

be made within thirty payment on account of 

30 days after the this Contract shall 

this Contract and the completion by the 

acceptance of First Party of all 

such work work covered b 

by the Second y 

Party

fr f 

6 It is further mutually agreed between the parties hereto that if at any time afterr th 

execution of this Contract and the surety bonds hereto attached for its faithful 

performance 

the Second Party shall deem the surety or sureties upon such bonds to be unsatisfactory or if 

for any reason such bonds cease to be adequate to cover the performance of the work the 

First Party shall at its expense within five 5 days after the receipt of notice from the Second 

Party so to do furnish an additional bond or bonds in such form and amount and with such 

surety or sureties as shall be satisfactory to the Second Party 

In such event no further 

payment to the First Party shalt be deemed to be due under this Contract until such new or 

additional security for the faithful performance of the work shall be furnished in manner and 

form satisfactory to the Second Party 

IN WITNESS WHEREOF the Parties hereto have executed this Contract on the day 

and date first above written in 2 

counterparts each of which shall without proof or 

accounting for other counterparts be deemed an 

original Contract 

Witness 

Proprietorship or 

Partnership 

Attest Corporation 

By 

KBS Construction Com an LLC 

Contractor Trade or 

Corporate Name 

By 

Title 1tO 

Owner Pa er o orp 

President or Vice President Only 

Title 

Corp Sec or Asst Sec Only 

Corporate Seal 


Witness 

By 

Title 

Council Chairperson or Authorized Designate 

This instrument has been preaudited in the manner 

required by the Local Government Budget and 

Fiscal Control Act 

By 

Ann B Hard Finance Officer Brunswick Count North Carolina 

Approved as to form 

By 

Title County Attorney or Assitant County AttornPv

f 

l 

Bond SB0606358 

FORM OF PERFORMANCE BOND 

Date of Contract 

Date of Execution 

Name of Principal 

Contractor 

Name of Surety 

Name of Contracting 

Body 

Four Hun 

Amount of Bond 

Project 

KBS 



ruction Company LLC 

Pennsylvania National Mutual 

Casualty Insurance Comps 


seven thousand One 

00 

Hundred Fifty Two an 

Smithtov 

Road Coxlandin Road 

Mulligan Way0d Ferry 

o100 DoIrs 

Connection and Stanley Road Interconnect Water Mains 

KNOW ALL MEN BY 

above named THESE PRESENTS that 

are held and 

we the PRINCIPAL and 

firmly bound unto SURETY 

hereinafter calved the 

the above 

contracting named 

body in the contracting bod 

pens sum of the amount stated above for 

the payment of which sum well and truly to be made we bind 

executors administrators and successors jointly and severally firmly by these presents 

THE CONDITION OF 

entered into THIS a certain OBLIGATION IS SUCH that 

Contract with whereas 

hereto the contracting body identified the principa 

attached 

as shown above and 

NOW THEREFORE if the principal shall well and trul 

undertakings covenants terms conditions and agreements of saidoContract dulring the 

origins term of said Contract and 

contracting any extens ons 

body with or 

thereof that 

without notice may be 

to the granted by the 

required under the surety and during the 

Contract and life 

shall also well and of any g 

trul 

uaranty 

undertakings covenants terms conditions and agreements of an rtand aljd fulfill all the 

modifications the of said Contract that may hereafter be 

surety being made notice 

hereby 

of 

waived then which mod fiattionsto 

force and virtue 

this obligation to be void otherwise to remain in ful 

fN WITNESS WHEREOF the 

above bounden 

instrument under their several seals on the date indicated abnvP thehname and coeporate 

seal of each corporate party being hereto affixed and 

undersigned these representative presents pursuant to duly signed b 

authority of its governing body 

y 

its 

Executed in 2 

counterparts

Witness 

ropnetorship or artners ip 


By 

KBS Construction COmDanV I I 

Contractor Trade or C orate Name 

By 

Kenneth Smith 

Title Managing Member 

Owner Partner or 

Corp 

Pres or Vice Pres only 

Title Lori B Smith Member 

Corp ec or Asst Sec n 

y 



Casualty Insurance Compa 

Witness 

By 

Title 

Counters n 

d 

Robert S Hy 

NC Licensed Resident Agent 

The Clement Companies 

Surety Corporate Seal 

105 E Arlington Blvd 

Greenville NC 27835 

Name and Address Surety Agency 


Casualty Insurance Company 

PO Box 21727 

Greensville NC 27420 

Surety ompany ame an 

Regional or Branch Office Address

Bond SB0606358 

t b 

FORM OF PAYMENT BOND 

Date of Contract 

Date of Execution 

Name of Principal 

Contractor 

Name of Surety 



KRR Construction Cam an 

LLC 

Pennsylvania National Mutual Casualty Insurance Company 

Name of Contracting 

Body 


Four Hun re ix 

Amount of Bond 467 152 00 ousa 

rs 

Project 

Smithtown Road Cox Landing Road Mulligan Way Road Old 

IntcrcolLiect Watcr Mains 

1U11I1C1 l1UIl anlj St3I11C 

KNOW ALL MEN above BY THESE PRESENTS that we the 

named 

PRINCIPAL 

are held and 

and SURETY 

firmly bound unto the 

hereinafter called the above 

contracting body in the named contracting body 

penal sum 

the of the 

payment of which amount 

sum well and stated above for 

executors truly to be made we bind ourselves our 

administrators and successors 

heirs 

jointly and severally firmly by these presents 

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the principal 

entered into a certain Contract with the contracting body identified as shown above and 

hereto attached 

NOW THEREFORE if the principal shall promptly make payment to all 

supplying labor material in the persons 

prosecution of the work provided for in 

any and all said 

duly authorized Contract and 

modifications of said 

notice Contract that 

of which may 

modifications 

hereafter 

to the surety be made 

void otherwise 

being 

to 

hereby 

remain waived then 

in full force this obligation to be 

and virtue 

IN WITNESS WHEREOF the above bounden parties have 

under their executed 

several seals on the 

this 

date indicated instrument 

above the name 

corporate and corporate seal of each 

party being hereto afi lxed and 

representative these presents duly signed by its pursuant to authority of its undersigned 

governing body 

Executed in 2 

counterparts

Witness 

ropnetors ip or artners ip 


KBS Construction Companv LLC 

Contractor Trade or Co orate Name 

By 

Kenneth Smith 

Title Managing Member 

caner artner or orp 

President or Vice President Only 

Title Lori B Smith Member 

orp ec or Asst ec 

my 


Pennsylvania National Mutual Casualty Insurance Company 

Witness 

Counters 

n 

Robert S H at 

NC icense 

esi ent Agent 

Surety Corporate Seal 

The Clement Companies 

105 E Arline on Blvd 

Greenville NC 27835 

Name and Address urety Agency 


Casualty Insurance Company 

Greensboro NC 27420 

urety ompany ame an 

egional or Branch Office Address

And the execution of such bonds in pursuance of these presents shall be as 

binding upon said Company as fully and amply to all intents and purposes 

t 

i 

j 

PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY 

Harrisburg Pennsylvania 

POWER OF ATTORNEY 

6599 

Know All iven By these Presents That PENNSYLVANIA NATIONAL MUTUAL 

Commonwealth CASUALTYINSURANCE of COMPANY a corporation of the 

Pennsylvania does hereby make constitute and appoint JAMES E CLEMENT JR SARAH S JENKINS BETTY ROUSE 

MOORS ABNER S ALEXANDER ROBERT S HYATT CYNTHIA S BRADDY SCOTT P COOPER AND JENNIFER CRAWFORD ALL 

GREENVILLE NORTH CAROLINA OF 

EACH 

its true and lawful Attorney sin Factto make execute seal and deliver for and on its behalf as 

surety as its act and deed 

ANY AND ALL BONDS AND UNDERTAKINGS PROVIDED THE OF THREE MILLION AMOUNT OF DOLLARS NO ONE BOND 3000 

OR UNDERTAKING EXCEEDS THE SUM 

ALL POWER AND AUTHORITY HEREBY CONFERRED SHALL HEREBY EXPIRE AND 

OF 

TERMINATE 

THE31 DAY OF WITHOUTNOTICE 

March 2014 AS RESPECTS EXECUTION AT MIDNIGHT 

SUBSEQUENT THERETO 

as if they had been duly executed and acknowledged by the regularly elected officers of the Company at its office in Harrisburg Pennsylvania in their 

own proper persons 

This appointment is made by and under the authorization of a resolution adopted by the Board of Directors of the Company on October 24 1973 at 

Harrisburg Pennsylvania which is shown below and is now in full force and effect 

RESOLVED that 1 the President any Vice President the Secretary or any Department Secretary shall have power to appoint and to 

appointments of 

revoke 

Attomeys in Fact 

the 

or agents with power and authority as defined or limited in 

of the their respective powers of attomey and to execute 

Company and affix the on behalf 

Company sseal thereto bonds undertakings recognizance scontracts of indemnity and other 

nature thereof written obligations in the 

or related thereto and 2any of such Officers of the Company may appoint and revoke 

for 

the appointments acceptance of process and ofjoint control custodians 

Attomeys in Factwith authority agents 

to execute waivers and consents on behalfof 

Officer the Company and 3 the signature of or of any such 

any Assistant Secretary or Department Assistant Secretary and the Company seal may be affixed by facsimile to any power of attorney or 

certification given for the execution of any bond undertaking recognizance contract of indemnity or other written obligation in the nature thereofor related 

thereto such signature and seal when so used whether heretofore or 

hereafter being hereby adopted by the Company as the original signature of such Officer 

and the original seal of the Company to be valid and binding upon the Company with the same force and effect as though manually affixed 

In Witness Whereof PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY has caused these presents to be signed 

and its corporate seal to be affixed on March 27 2009 

v 

dNU wt 

PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY 

t 

snd 

r 

dG C Gam 

Karen C Yarrish Vice President Secretary 

General Counsel 

Commonwealth of Pennsylvania County of Dauphin 

ss 

On 

March 27 2009 before me 

appeared Karen C Yarrish to me 

personally known who being by me duly sworn did say that she resides in the 

Commonwealth of Pennsylvania that she is Vice President Secretary 

General Counsel of PENNSYLVANIA NATIONAL MUTUAL CASUALTY 

INSURANCE COMPANY That she is the individual described in and who executed the preceding instrument and that the seal affixed on said 

instrument is the corporate seal of said Company and that said instrument was 

signed and sealed on behalf of said Company by authority and direction 

of said Company and the said office acknowledged said instrument to be the free act and deed of said Company 

aTp 

COMMONWEALTH OF PENNSYLVANIA 

Notarial Seal 

NOTARY PUBLIC MichelleL Stouffer Notary Public 

City Of Harrisburg Dauphin County 

9 My Commlaslon Explrea Dec 11 2012 

rnfo Member ennaylvanla Association of Notarlea 

Notary Public 

IMichael F Greer Vice President Surety Fidelity of the PENNSYLVANIA NATIONAL MUTUAL CASUALTY 

corporation of the Commonwealth of INSURANCE COMPANY 

Pennsylvania do hereb certify that the a 

executed above and foregoing is a true and correct copy of a Power 

by the said Company which is still in full force of Attorney 

and effect 

In Witness Whereot I have hereunto set 

j 

my hand and affixed the corporate seal of said Company on G pfcar3 

lsti 

Vice President Surety 

Fidelity 

78 190 Rev 02 09

I 

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ARO 

THIS CERTIFICATE IS IRRt ten w e 

CERTIFICATE OF LIAB ILITY INSURANCE 

OP ID S 

DATEMM DD YVwt 

cr ur 

CERTIFICATE DOES 

rnFORMATION 

NOT 

ONLY 

AFFIRMATIVELY AND CONFERS NO RIGHTS UPON 

BELOW 

OR NEGATIVELY AMEND EXTEND THE CERTIFICATE OR ALTER THE 

HOLDER THIS 

COVERAGE AFFORDED BY THE POLICIES 

THIS CERTIFICATE OF INSURANCE DOES 

REPRESENTATIVE OR NOT CONSTITUTE 

PRODUCER AND A CONTRACT THE CERTIFICATE BETWEEN HOLDER 

THE 

IMPORTANT ISSUING If the Certiflcatw hrJ le 

INSURER 

AUTHORIZED 

the terms and conditions of the policy certain polic es may requ 

certificate holder in lieu of such endorsements 

PRODUCER 

e anhendoement A statement onahil certBfiRceteAdoes notVeonfeEOrights 

The Clement Companies 252 756 8300 NA MEA T PO Box 1626 

Sarah S Jenkins CIC 

Greenville NC 27835 252 756 9092 PHONE 

ac No xt252 756 8300 

Timothy A Kelly 

aooRlESSsenkins PR ettrt o clementins com 

KBSCO 1 

INSURED 

Construction 

KBS 

Kenneth Smith 

208 Bath Road 

Fremont NC 27830 

to the 

ac No252 756 9092 

Accident Fund NAIC M 

Insurance Co of 

e renn national Insurance 

10166 

14990 

D 

COVERAGES 

INSURER F 

THIS IS TO CERTIFY THAT THE 

CERTIFICATENUMBER 

POLICIES 

INDICATED 

OF INSURANCE LISTED 

REVISION 

BELOW HAVE NUMBER 

NOTWITHSTANDING ANY BEEN ISSUED TO THE 

CERTIFICATE 

INSURED 

MAY REQUIREMENT NAMED BE TERM OR CONDITION OF ABOVE 

ANY FOR 

ISSUED OR CONTRACT THE OR POLICY 

OTHER DOCUMENT PERIOD 

EXCLUSIONS MAY PERTAIN THE AND CONDITIONS 

INSURANCE AFFORDED BY THE WITH OF SUCH POLICIES RESPECT 

DESCRIBED TO WHICH THIS 

INIi 

POLICIES LIMITS SHOWN MAY HAVE HEREIN IS 

BEEN REDUCED 

SUBJECT 

BY TO ALL THE 

LTR 

TYPE OF PAID CLAIMS 

TERMS 

INSURANCE 

AIB 

I GENERAL POLICY TpOLICY EFF POLICY EXP 

LIAe1LITY NUMBER 

MM DD YYYY MM DD YYYY 

LIMITS 

B X COMMERCIAL GENE 

rRAL 

LIABILITY X EACH OCCURRENCE 

CL0691477 1000 

CLAIMS MADE I X I 

01 05 13 

OCCUR 

I I 

01 05 14 

PREMISES Eaoccurrences S 3QQ 00 

Mj END EXP Any one person 

000 

PERSONAL 8 ADV INJURY 

1 000 001 

GEN L AGGREGATE LIMIT APPLIES PER 

POLICY PRO Imo I 

GENERAL AGGREGATE I 

3000 

0 

LOC 

PRODUCTS COMP OP AGG 

AUTOMOBILE 3000 

LIABILITY 

B i ANYAU70 

COMBINED SINGLE LIMIT 

1 ALL 

iAU0691477 01 05h3 

OWNED AUTOS 

01 05 14 

Eaaccidenq 1000 

j BODILY INJURY Per I 

S 

person 

CHEDULED AUTOS 

BODILY INJURY Per 

X HIRED AUTOS I accident 

I 

PROPERTY DAMAGE 

X NON OWNED AUTOS 

per accidenq 

X UMBRELLA LIAB 

r OCCUR 

i EXCESS LIAB 

B 

CLAIMS MADE 

X 

DEDU 

UL i j EACH OCCURRENCE I g 1000 

CTIBLE 

0691477 01 05 13 AGGREGATE 

I 01 05 14 

X RETENTIO 

1000 

N S O f 

L 

WORKERS i 

COMPENSATION 

AND EMPLOYERS LIABILITY 

A 

ANYPROPRIETOR PARTNER 

EXECUTIVE YN 

WC STATU OTH 

OFFICER MEMBER EXCLUDED 

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01 05 

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If yes 

EACHACC 

describe under 

DES 

IDENT 500 

CRIPTION OF OPERATIONS below L DISEASE EAEA EMPLOyEEi 

I 500 OOry9 

EL DISEASE POLICY LIMIT S 

500 OP1 

DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES 

roject Smithtown Attach ACORD 101 Additional 

onnection Road Cox Landing Road Remarks Schedule if more space isrequired 

and 

additional Stanley Road Interconnect 

Mulligan Way 

Insured Old Water Mains 

Ferry 

Brunswick County if required by written contract 

Brunswick SHOULD ANY OF THE ABOVE DESCRIBED 

County THE POLICIES BE 

EXPIRATION CANCELLED BEFORE 

DATE 

P THEREOF NOTICE 

O Box WILL 

249 

ACCORDANCE BE WITH THE DELIVERED IN 

POLICY PROVISIONS 


AUTHORIZED REPRESENTATIVE 

ACORD 25 2009 09 The ACORD nameand 

logo are registered a8ks ofACORDD CORPORATION All rights reserved

1 



2013 

TO 



FROM Jerry W Pierce PE Dir of Public Utilities DATE SUBMITTED January 1 1 2013 

Ext 2659 


Approve Final Adjusting Change Order No 3 on the Sunset Beach Island 

Order No 3 will Collection System Change 

add73 906 24 to the contract so the final contract amount is593 755 24 


Construction is 

now 

completed on the Sunset Beach Island Collection System The proposed final 

adjusting change order is required so the project can be closed out 

The net 

change to the contract amount is an increase in the contract of73 906 24 The increase is a 

result of the following 

1 The contract included a line item for direct reimbursement of the cost of the valve pits and 

associated hardware from Air Vac The line item was based upon a 

preliminary estimate 

from Air Vac of the cost of the valve pits and associated hardware The actual invoices 

from Air Vac to the contractor exceed the line item amount 

by19 141 24 

2 When Hodge bid the contract an error was made in his bid The Notice of Award 

mistakenly showed the original 

bid and not the corrected bid amount The final adjusting 

change order corrects the amount to the correct bid amount The difference between bid 

amount and corrected bid amount was 74 535 00 

3 The final item adjusts the bid quantities to the actually installed quantities This results in a 

net reduction in the contract amount of19 770 

The net 

change in the contract amount is an increase in the contract amount of73 906 24 

staff recommends County 

approval of Change Order No 3 and that the Chairman be authorized to execute the 

change order 

FISCAL IMPACT 




REVIEWED BY DIRECTOR OF FISCAL OPERATIONS 

Sunset Beach Wastewater Caaital Project Fund 

YES 

YES 

NO 

NO 

Revenues 

ARRA Grant Proceeds 

Investment Earnings 

448249 331008 

448249 383100 

61 396 

15 541 

Investment Earnings Debt Proceeds 448249 383101 876

Proceeds 2010 RZEDB 

Systems 

Expenditures 

Enterprise 448249 

395004 496 599 

r 

rydj 

Construction 448249 464002 310 729 

Contingency 448249 499100 108 057 


appropriate additional ARRA Grant proceeds of 61 396 

additional investment earnings of 15 541 and additional investment earnings from debt proceeds of 

876 to reduce debt proceeds in the amount of496 599 construction in the amount of310 

project contingency in the amount of108 057 The debt proceeds are recommended to be 

transferred to the Carolina Shores WWTP Project The amendments are recommended because the 

729 and 

project is nearing completion and a substantial amount ofdebt proceeds are remaining that may be 

utilized for another sewer 

project 


Sunset Beach Collection System Project 

Be it ordained by the Board of County Commissioners ofBrunswick County that pursuant 


to Section 

Section 1 The following amounts are hereby appropriated in the Brunswick County Wastewater 

Capital Projects Fund for the Sunset Beach Collection System Project 

Wastewater Capital Proiect Fund 

Revenues 

ARRA Stimulus Grant Proceeds 2061 396 

ARRA Stimulus Debt Interest Subsidies 675 679 

Interest Earnings 47 541 

Interest Earnings Debt Proceeds 876 

Debt Proceeds 2009 RBC Revenue 10 786 000 

Bonds 

Debt Proceeds 2010 RZEDB 

System 

Enterprise 708 302 

Proceeds from Enterprise System 2 000 000 

Revenue Bonds Series 2010 

Total Wastewater Capital Project 23 279 794 

Fund Revenues 

Expenditures 

Salary Wages Reimbursements 226 000 

Fringe Benefits Reimbursements 78 500 

Professional Services Legal 5000 

Postage 

2g 

Administration 237 178 

Revised2013 1an 04

Engineering Architect Legal fees 286 718 

Construction 

Capitalized Interest 

Land 

18 348 724 

1697 447 

400 199 

4a 

Total Wastewater Capital Project Fund 23 279 794 

Expenditures 

Section 2 This Capital Project Ordinance shall be entered into the minutes of the January 22 2013 


Carolina Shores WWTP Upgrade Wastewater Capital Proiect Fund 

Revenues 

Proceeds 2010 RZEDB 

Systems 

Enterprise 448258 

395004 496 599 

Transfer From Wastewater Fund 448258 398662 496 599 


Transfer to Wastewater Capital Project 629800 498044 496 599 

Fund 

Contingency 629100 499100 496 599 

The budget amendment above is to transfer 496 599 of leftover debt 

Collection proceeds from the Sunset Beach 

Project 

to the Carolina Shores WWTP Upgrade project to offset county sewer funds 

appropriated to the project 

The sewer funds are recommended to be returned to the sewer fund as a 

contingency for debt service 


Carolina Shores Wastewater Treatment Plant Upgrade Project 


132ofthe General Statutes ofNorth Carolina the following ordinance is hereby adopted 

Section 1 The following amounts are hereby appropriated in the Brunswick County Wastewater 

Capital Projects Fund for the Carolina Shores Wastewater Treatment Plant Upgrade Project 

Wastewater Capital Proiect Fund 

Revenues 

Interest Earnings 6000 

Debt Proceeds 2008A Revenue Bonds 

3210 851 

Debt Proceeds 2010 RZEDB Enterprise 496 599 

System 

Transfer from Wastewater Capital 45 000 

Reserve Fund 

Revised2013 1an 04

Transfer from Wastewater Fund 341 550 

Total Wastewater Capital Project 4100 000 

Fund Revenues 

1 r 

Expenditures 

Salary Wages Reimbursements 35 160 

Fringe Benefits Reimbursements 12 000 

Administration 5350 

fees 465 

Engineering Architect Legal 370 

Construction 3454 900 

Land 16 300 

Contingency 

110 920 

Total Wastewater Capital Project Fund 4100 000 

Expenditures 

Section 2 This Capital Project Ordinance shall be entered into the minutes of the January 


22 2013 

CONTRACTS 

AGREEMENTS 


YES NO NA 



Approve the Final Adjusting Change Order No 3 to the Contract of Ralph Hodge Construction and 

the Associated Budget and Capital Project Ordinance Amendments 

ATTACHMENTS 

1 Change 

2 

Order No 3 

3 

Revised2013 Jan 04


fir 

we 3 


DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised2013 1an 04


CHANGE ORDER N0 

FQR BC USE ONLY 

PROJECT Sunset Beach OR Owner Request 

Wastewater System Island Vac S s 

ORIG TIME OF COMP 365 Days CR ContractorRequesf 

CAUSE OR Designer Request 

CODE 

ORIG DATE OF COMP 10 28 2011 

CC Concealed Condition 

DE Design Error 

DO Design Omission 

SC Schedule Change 

OTOfher 

1r 

y tl 

Under the terms of the Contract and wkhout invalidating the original provisions thereof the 

is are authorized for the following change sin work 

change in Contract breakdown amount herein set forth Description of change order with 

attached 

detailed 

Final Adjusting Change Order Amount that reflects the quantities installed by the Contractor as shown on the 

attached spreadsheet 

Net Change 

73 906 24 

The following items were added after th acoroval of hanae Ordar2 

Pay Item 38 Overage on Airvac Equipment Allowance added in the amount of 19 141 24 

Lump Sum allowance was increased to cover additional vacuum collection system equipment furnished by Airvac and 

installed by Ralph Hodge Construction This increase provides additional properties with connection capabilities into 

the wastewater collection system 

Pay Item 39 Discrepancy between Base Bid and Unit Price Total added in the amount of 74535 00 

The Time of Completion including previous orders is calendar days and shalt 

unchan ed by Q calendar be increased 

days by this decreased 

change order for a revised Contract date of completion of11 07 

analysis 2011 Detailed 

supporting the requirements for a 

change in duration is attached 

CONTRACT COST SUMMARY 

1 Original Contract Amount 

2 Amount of Previous Orders ADD 162 969 00 Deduct 

3 Amount of This Order ADD 73 906 24 Deduct 00 

8930 00 

TOTALS 

5365 810 00 

4 Total additions lines 2 3 236 875 24 Minus Total 8930 00 227 945 24 

Deducts 

Line 4 shall show the net amount to be added to the original Contract amount 

5 Revised Contract Total Amount 

593 755 24

I 

certify that my Bonding Company will be notified forthwith that 

my Contract has been changed by the amount of this 

change order and that a copy of the approved change order will be mailed upon receipt by me to my surety 

Ralph Hodge Construction Company By Gltc Ct lZtZo2 

Contractor 

Date 

URS Corporation North Cantina 

Designer 

fay 

Izc z 

Date 

i 

Brunswick County Public Utilities 

Owner 

By 

Date 

County Commissioners 

DISTRIBUTION 1 

original to Designer 

1 original to Owner 

1 original to Commission 

By 

1 original to Contractor 

1 original to Surety 

Date

y 

REQUEST FOR AUTHORIZATION TO CHANGE 

DATE 

1I 21 2013 

REQUEST NO PROJECT NAME Sunset Beach Wastewater 

Colloctlon System 

Island Vaeuum Sewer 

System 

OWNER Brunswlek County CONTRACTOR Ralph Hodge 

Construction Company 

DESIGNER UR8 Corporation NoRh Carolina CONTRACT FOR 

REA80N FOR CHANGE 

luantities reconciled to actual units installed 

Pay Item 38 was added to cover the Increase in the Airvac Equipment Allowance lump sum amount 

This increase pays for additional vacuum collection system equipment furnished by Airvac and installed 

by Ralph Hodge Construction and provides additional properties with connection capabilities into the 

wastewater collection system 

Pay Item 39 was added to cover the decrease In the Contract Amount discrepancy between the Bas 

Bid and the Unit Price Total This discrepancy wasrecorded during the bid review process prior to 

sward and was carried through to the completion of this Contract Ralph Hodge Construction is aware 

of this discrepancy 

SUMMARY REVIEW OF CONTRACTOR SESTIMATE FOR TIME AND COST Attsch Contnctor sdetailed cost breakdown of labor 

and materials 

NA 

DESIGNER SUMMARY 

1 Schedule Items affected by this change 

Pay Item No 6 Vacuum Sewer 6 PVC SDR 21 

Pay Item No 33 Airvac Equipment Allowance 

Add new Pay Item No 38 Overage on Airvac Equipment Allowance 

Add new Pay Item No 39 Discrepancy between Base Bid and Unit Price Total 

2 Can Contractor mitigate the change without requiring a Contract time extension Yea 

3 WIII the change require a Contract time extension for other Contractors NO Which NA 

4 Are additional costs indicated by reason of the time extension YeS If so they must be included In 5 8 6 Below 

CONTRACTOR SESTIMATE 

DESIGNER SESTIMATE 

5 Estimated cost of change 73 908 24 73 906 24 

8 Estimated time extension held cost If any 0 0 

DESIGNER RECOMMENDATION AND CERTIFICATION 

I certify that I have reviewed all aspects of this change order and have determined that it is in the best interest of the Owner to have the work 

accomplished I have also determined that the cost and time allotment are fairand equitable and I recommend acceptance by the Owner 

Approved by Date I Z 

Title 

Project Engineer

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Brunswick County Boatd of Commissioners 


2013 

TO 


FROM Jerry W Pierce PE Dir of Public Utilities DTE Su MITTED 

January 1 1 2013 

Ext 2659 


Approve Final 

Adjusting Change Order No 3 on the Sunset Beach Mainland 

Change Order No 3 will decrease the Collection contract 

System 

amount by80 427 19 so the final contract amount 

536 742 71 

is 


Construction is 

now 

completed on the Sunset Beach Mainland Grinder Installation Contract The 

proposed final adjusting change order is required so the project can be closed out 

The net 

change to the contract amount is a decrease in the contract of80 427 19 The 

adjusts the contract to the change 

actually installed quantities order 

Some of the changes include 

1 Reduction in the number of Simplex Grinder Pump Stations installed 

2 Reduction in amount of15 tubing installed 

3 Elimination of Sod Allowance 

4 Increase in the number of Duplex Stations 

5 Increase in 50ft and 100 ft cables 

The net 

change in the contract amount is a decrease in the contract amount 

staff recommends 

of80 427 19 

approval of County 

Change Order No 3 and that the Chairman be authorized to execute the 

change order 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 


ADVISORY BOARD RECOMMENDATION


Approve the Final 

Adjusting Change Order No 3 to the Contact 

Company for the Sunset Beach of Carmichael Construction 

Mainland Grinder Installation Project 

ATTACHMENTS 

1 

Change Order No 3 

2 

3 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised 2013 1an 04

I 

r 

i 

PROJECT 

ORIG TIME OF COMP 

ORIG DATE OF COMP 815 2012 


CHANGE ORDER NO 3 

Sunset Beach WW 365 Sys Private Prop Inst 

Days 

CAUSE 

CODE 

FoR BC usF ONLY 

OR Owner Request 

CR Contractor Request 

DR 

Des yner Request 

CC Conrea ed Conditior 

j DE Design Error 

DO Design Omission 

SC Schedule Change 

tT ether 

Under the terms of the Contract and 

is are authorized for without the invalidating the original 

change provisions thereof the 

breakdown in Contract amount herein set forth 

following change sin work 

attached 

Description of change order with detailed 

Final Adjusting Change Order that reflects the quantities installed by the Contractor as shown on the 

attached spreadsheet 

Net Change 

The following item was added after the ao royal of Chance rdnr 

80 427 19 

Pay Item 28 Electrical Deletion Credit 

Pay Item 29 Simplex Control Panel Relocation 

Pay Item 30 1287 00 

Duplex Cont 

rol Panel Relocations 986 29 

The Time of Completion 1063 25 

including previous 

calendar 

orders is 448 days by this calendar days and shall be 

analysis change order for a revised C 

increased 

on tract 

date of eased b y 74 

supporting the requirements for a 

completion of 

change in duration Janua l is attached 

Detailed 

CONTRACT COST SUMMARY 

1 Original Contract Amount 

2 Amount of Previous TOTALS 

Orders 

3 

ADD 

Amount of This 367 297 04 

Orde 

Deduct 

5627 170 00 

r 

ADD 00 377 297 14 

Deduct 

80 427 19 

4 Total additions lines 2 8 3 

367 297 04 Minus Total 

457 724 

Deducts 

33 90 427 89 

Line 4 shall show the net amount to be deducted from the original Contract amount 

5 Revised Contract Total Amount 

certify that my Bonding Company will be notified fort with at m C 

change order and that a copy of the approved Chang o d r wII a ail 

Carmichael Construction Com an 

Contractor 

By 

v 

536 742 71 

been changed by the amount of this 

ipt by me to my surety 

Date 

URS Corporation North Carolina 

Designer 

Brunswick County Public Utilities 

Owner 

County Commissioners 

By 

By 

By 

i 

c J 

Date 

l I 

Date 

DISTRIBUTION 1 original to Designer 

1 original to Owner 

1 original to Commission 

1 original to Contractor 

1 original to Surety 

Date

REQUEST FOR AUTHORIZATION TO CHANGE 

DATE 12012 

RECIUEST NO 3 PROJECT NAME Sunset Beach Wastewater Collection 

System 

PrivaW Property Installation 

OWNER Brunswick County CONTRACTOR Carmichael Construction Company 

DESIGNER URS Corporation North Carolina CONTRACT FOR 

REASON FOR CHANGE 

Quantities reconciled to actual units installed See attached summary table 

Pay Item 28 was added to deduct the electrical work associated with Pay Item 4 that wasdeleted for 

839 Magnolia Drive 819 Magnolia Drive and 1015 Park Road These deductions were issued as work 

change directives to the Contractor on12 09 201204 24 

and 1110812012 respectively 

Pay Item 29 was added for the relocation of a simplex control panel located at 407 Stokes Drive based 

on the request of the property owner 

Pay Item 30 was added for the relocation of four duplex control panels located in The Woods 

Condominium Complex based on the requests of the property owners representative 

SUMMARY REVIEW OF CONTRACTOR S ESTIMATE FOR TIME AND COST Attsch Contractor s detailed cost breakdown of labor 

and materials 

NA 

DESIGNER SUMMARY 

1 Schedule items affected by this change 

Pay Item No 4 Simplex Grinder Pump Station 

Add new Pay Item No 28 Electrical Deletion Credit 

Add new Pay Item No 29 Simplex Control Panel Relocation 

Add new Pay Item No 30 Duplex Control Panel Relocations 

2 Can Contractor mitigate the change without requiring a Contract time extension NO 

3 Will the change regwre a Contract time extension for other Contractors NO Which NA 

4 Are additional costs indicated by reason of the Ume extension Yes If so they must be inGuded in 5 8 6 Below 

5 Estimated cost of change 580 427 19 

6 Estimated time extension field cost if any 74 

CONTRACTOR S ESTIMATE 

580 427 19 

74 

DESIGNER 

ESTIMATE 

DESIGNER RECOMMENDATION AND CERTIFICATION 

I certify that 1 have reviewed all aspects of this change order and have determined that it is in the best interest of the Owner to have the work 

accomplished 1 have also determined that the cost and time allotment are fair and equitable and I recommend acceptance by the Owner 

Approved by 

Date 

i 

Title 

Project Engineer

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2013 

i l 

TO 



FROM 

Jerry W Pierce PE Dir of Public Utilities DATE SUBMITTED January 11 2013 

Ext 2659 


Approve Fourth Amended and Restated Water Supply Agreement with the Lower Cape 

and Sewer Authority and authorize the Chairman to execute the Agreement on behalf of the County 

Fear Water 


Brunswick County originally entered into a Water Supply Agreement with the Lower Cape Fear 

Water and Sewer Authority in 1982 The original Agreement has been revised and amended on 

several occasions since 1982 

With the recent 

improvements to the Kings Bluff Pump Station and the planned transmission system 

improvements the Water Supply Agreement needed to be revised again The Fourth Amended and 

Restated Water Supply Agreement clarifies the total amount of water 

capacity available to Brunswick 

County The previous agreements indicated that the County has a capacity of 12 mgd and the right of 

first refusal for all water available after all other contractual 

obligations were satisfied The new 

agreement indicates that Brunswick County has a 

capacity of 24 mgd in the pump station and 

transmission system The agreement also clarifies the process that would be used if another utility in 

Brunswick County requested raw water 

capacity from the Lower Cape Fear Water and Sewer 

Authority 

The Lower Cape Fear Water and Sewer Authority approved the Fourth Amended and Restated Water 

Supply Agreement 

at its December Board meeting County staff recommends approval of the 

agreement and that the Chairman be authorized to execute the agreement 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 


YES NO NA 

ADVISORY BOARD RECOMMENDATION

i 



2013 


Approve the Fourth Amended and Restated Water Supply Agreement with the Lower Cape Fear 

Water Sewer Authority 

ATTACHMENTS 

1 Fourth Amended and Restated Water Supply Agreement 

2 

3 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER

Resolution Adopting the Fourth Amended and Restated 

Water Supply Agreement with the County of Brunswick 

Yrj4J 

Whereas the Lower Cape Fear Water Sewer Authority the Authority and the 

County of Brunswick the County and 

previously adopted 

executed the Third 

Amended and Restated Water 

Supply Agreement dated 30h da of March 1993 which 

provided for the Authority to deliver a raw water 

supply of 12 MGD to the County and 

Whereas the County desires to amend that agreement with the attached Fourth 

Amended and Restated Water 

Supply Agreement that provides for a not to exceed 24 

MGD raw water 

supply to the County and an option of an additional raw water 

supply 

when the Authority is able to 

provide sufficient additional raw water and 

Furthermore the Authority will not provide raw water to users within the boundaries 

of Brunswick County without giving the County an opportunity to sell treated potable 

water to the customer under the conditions so stated in the Fourth Amended and 

Restated Water Supply Agreement with the County 

Now Therefore Be It Resolved that the Chairman and Board of Directors for the 

to execute the 

Authority authorize the Chairman and Secretary for the Authority 

Fourth Amended and Restated Water 

Supply Agreement with the County 

Adopted this 10h day of December 2012 

William A Kopp Jr hairman 

1 

Chester Ward Secretary

December 12 2012 

RECEIVED 

DEC 14 2012 

Mr Marty Lawing 

BRUNS CO ADMIN 



PO Box 249 


Dear Marty 

Please find enclosed two originals of the Fourth Amended and Restated Water Supply 

Agreement with the County of Brunswick and the Authority as a result of the Board of Directors 

action to 

provide 24 million gallons per day raw water 

supply to the County Also enclosed is 

the adopted Resolution for the County srecords 

Please have Chairman Norris execute both documents and have each attested Retain one 

executed uriginal and please return the second one to the Authority 

Cord lly 

on Betz 

Executive Director 

Enclosures 

Cc William A Kopp Jr Chairman 

Lower Cape Fear Water er Sewer Authority 

1107 New Pointe Blvd Suite 17 

Lsland North Carolina 28451 

n 

phn 

910 383 1919 fsx 910 383 1949 

www lcfwasa org 

Warn uOwrBwi su

Resolution Adopting the Fourth Amended and Restated 

Water Supply Agreement with the County of Brunswick 

a 

Whereas the Lower Cape 

Fear Water Sewer Authority the Authority and the 

County of Brunswick the County previously adopted and executed the Third 

Amended and Restated Water Supply Agreement dated 30th day of March 

1993 which 

provided for the Authority to deliver a raw water supply of 12 MGD to the County and 

Whereas the County desires to amend that agreement with the attached Fourth 

Amended and Restated Water Supply Agreement that provides for a not to exceed 24 

MGD raw water supply to the County and an 

option of an additional raw water 

supply 

when the Authority is able to 

provide sufficient additional raw water and 

Furthermore the Authority will not provide raw water to users within the boundaries 

of Brunswick County without giving the County an opportunity to sell treated potable 

water to the customer under the conditions so stated in the Fourth Amended and 

Restated Water Supply Agreement with the County 

Now Therefore Be It Resolved that the Chairman and Board of Directors for the 

Authority authorize the Chairman and Secretary for the Authority to execute the 

Fourth Amended and Restated Water Supply Agreement with the County 

Adopted this 10 day of December 2012 

William A Kopp Jr hairman 

Chester Ward Secretary

THIS WATER SUPPLY AGREEMENT dated as of the 10 

day of D cem er 2012 by and 

between the Lower Cape Fear Water and Sewer Authority a public body and body politic and corporate 

of the State of North Carolina the Authority and the County of Brunswick a political subdivision of 

J 

the State of North Carolina the County 

WITNESSTH 

WHEREAS the Authority owns and operates a water system located in Bladen Columbus 

Brunswick and New Hanover Counties and supplies raw water to Brunswick County Cape Fear Public 

Utility Authority Pender County and two industries located on US 421 through Water Supply 

Agreements and 

WHEREAS the Authority and the County have entered into previous Water Supply Agreements 

with the last Water Supply Agreement being dated the 301 day of March 1993 known as the Third 

Amended and Restated Water Agreement and 

WHEREAS the County and the Authority believe that it is in the best interest of both parties to 

revise the latest agreement to clarify and define a number of areas of the existing agreement and 

reinstitute some ofthe terms previously contained in prior agreements 

NOW THEREFORE in consideration of the premises and mutual covenants and agreement 

hereinafter contained the parties hereto agree as follows 

1 STANDARD PROVISIONS The Authority sStandazd Provisions for Water Supply Agreements 

the Standazd Provisions a copy of which is attached hereto shall be a part of this Water 

Supply Agreement and binding on the County and the Authority as if fully set out herein 

2 TERM This agreement shall be in full force and effect for a period of forty 40 yeazs from 

January I 1991 and shall continue in effect beyond the initial 40 year term for successive 10 

year terms unless terminated by the Authority or County by either giving to the other written 

notice of termination as least one lyear prior to expiration of the initial term or any extended 

term thereafter 

3 RAW WATER SERVICE Subject to the teens of the Standard Provisions the Authority will 

deliver raw water to the County in an amount sufficient to meet the County s raw water needs but 

not to exceed 24 million gallons per day The Authority shall deliver the water to the County at a 

reasonably constant pressure of 40 psi The County may request raw water in excess of 24 million 

gallons per day at any time in the future when the Authority is able to provide sufficient raw 

water to satisfy such request 

4 LiM1TAT1ON ON COUNTY OBLIGATION TO PAY The obligation of the County to pay 

the Water Rates of the Authority pursuant to Article III of the Standard Provisions is limited to 

revenues received by the County from the charges to be paid by the users of the County swater 

and sewerage system and available to it for such purposes including availability connection 

consumption and service charges or fees and any other revenues of such system 

covenants and The County 

agrees to fix and collect from the users of its water and sewerage system rates and 

charges sufficient to make the payments required of the County under this Water Supply 

Agreement The taxing power of the County is not 

pledged directly or indirectly to secure any 

payments due under this agreement Nothing contained herein shall limit the Authority s power to 

terminate service in accordance with Section 43 of the Standard Provisions in the event of the 

County snon payment of water rates 

RAW WATER SALFS BY THE AUTHORITY WITHIN BRUNSWICK COUNTY The 

Authority will not sell raw water to users within the boundaries of Brunswick County without 

first giving the County an opportunity to sell treated potable water to the customer The 

Authority shall notify the County in writing of its receipt of a 

request to purchase raw water from 

a customer within Brunswick County The County shall notify the Authority in writing within 

thirty 30 days of receipt of the Authority s notice of the receipt of a 

request to purchase 

water from raw 

a customer that the County does or does not have the ability to provide potable water 

to that customer 

If the County advises the Authority that it does not have the ability to provide 

potable water to that customer or if the County fails to respond to the Authority within such thirty 

30 day period then the Authority shall be free to sell raw water to the customer

6 RE ORD The Authority shall in each Fiscal Year provide to the County within thirty 30 

days after the same are made available to the Authority copies of 

a The Authority s Annual Budget and any Amendments thereto 

b The Authority s Annual Audit 

c All results of testing or calibration ofthe County s water meter and 

d The reports of the consulting engineer of the Authority required by Section 25 of the 

Standard Provisions 

7 EFFECTIVE DATE This Water Supply Agreement shall become effective on the date first 

above written 

IN WITNESS WHEREOF the parties hereto acting by and through their duly authorized 

representatives pursuant to the resolutions of their respective governing bodies have caused this 

agreement to be executed as ofthe day and year first written above 

LOWER CAPE FEAR WATER AND SEWER AUTHORITY 

ATT 

By 

Wi am 

Kopp Jr Ch an 

Lower Cape Fear Water and Sewer Authority 

T 

pl 

Z 

Chester Ward Secretary 

Lower 

Ca e Fear Water and Sewer Authority 

d 

o qo s 

cow z 

s rE 

cs 

s r3r70 Zy 


By 

Yhii Norris Chairman 


ATTEST 

Deborah S Debby Gore 

Clerk to the Board CMC 

SEAL

STANDARD PRCVISIOPlS 

FCR 

WATER SUPPLY AGREEMEPlTS 

The 

following are Standard Provisions to Water 

Supply 

Agreements of the Lower Cspe Fear Water and Sewer Authority for the 

supply of raw water within its service area 

Definitions and 

warranties 

Section 1 Definirinna The following words as used in 

these Standard Provisions and in any other parts of Water Supply 

Agreements shall have the following meanings 

Act shall meanihe State and Local Government Revenue Bond 

Act constituting Article 5 of Chapter 159 of the General Statutes 

oP North Carolina as amended 

Advance for Construction shall mean 

the funds advanced to 

the authority by or on behalf of a 

Cost 

User 

of 

to 

construction of pay ttie a 

Water portion oP the 

either 

system which 

wholly are 

or in to be part but refunded 

Construction 

excluding the County Advance for 

Annual Budyet shall mean any budget or an ended budget of the 

Authority for each Fiscal Year 

Authority shall mean the Lower 

Authority a body politic ind corpor 

1 Chapter 162A oC the General Statutes or forth Carolina 

Cape Fear Water and Sewer te created pursuant to ArticlQ 

the Availabilityrharge hall mean a 

periodic 

Authority to a User for payment 

making charged aatr by 

cases where the 

service 

Authority available in has those 

bonds to 

clvanced its own pay for funds 

Improvements or needed issued 

to 

available 

make such water service 

Bond Crdcr Authority shall mean the bond order 

authorizingisuance of 

adopted by the 

orders the 

amendatory thereof Bonds together aith and all 

supplemental thereto 

Bonds shall Tcan 

Bonds the Series as 

1991 

defined Bonds in the anc3 

Bond any 

Urder 

Additional 

Connection 

in Char9o halt the 

mean the 

f2ules and connection 

Iteyulations 

charge defined

2 

Contribution in Aid of Construction 

retundable shall mean 

contribution of funds a non 

to the 

Authority to 

part of the Cost of the pay all or 

project or ar y Improvements 

Cost shall mean cost as defined in Statutes frorth Carolina 159 813 and Ceneral 

1ti2A 29 

County shall mean the County of 

Subdivision 


a Political 

Current Expenses shall mean 

recurring the Authority s 

expenses ongoing and 

during each Fiscal Year for 

maintenance of the Water operation and 

system as detr rmined in 

generally accordance accepted with 

accounting 

to principles ali 

including but not limited 

administrative general 

and and commercial 

surety bonj expenses insurance 

premiums payments rot 

of 

the Milling and 

rent 

collection 

rates tees or other charges impo ec or 

Authority for the use or charged by the 

taxes the IZter System 

which legal may be expenses any 

lawfullyirposed on the 9ater System or the 

inccme cr ocerations thereof or the 

thereof usual property forming a 

expenses of 

part 

maintenance repair 

incluc 

and irqcost of power and administrative 

operation 

refunds unless expenses and otherwise proviu ad salaries 

in a Water 

any othec current Supply expenses Agreement 

required to 

under the be paid 

provisions by the of the lsond Urger or 

Authority 

by law all to the extent 

prcporly led directly attributable to the 

expensos liabilities eater system and the 

and co npensation of 

Expenses also the Trustee 

incluc3cs Rcimbur emcnt of 

Construction 

the Current 

County Expenses doe mat 

Advancerfor 

include operation maintenance any reserves or for 

rczErrir any alla ance 

amorti ation interest cotuepreciation 

on t unds cr other lor 

charges qterm indebtedness nIexE 

or similar 

encliture ror rhich the Authority 

Charc Uor has made Connection 

iny reimMur cmont of dvances Cot 

oter titan construc tion 

aeimbursementcf the County 

Fiscal 

Ac ance for Construc tion 

fear hall s ean the period 

year commencing 

sing on July 1 of any 

endirqon Tune SO of the rollewiny 

year whici the year or such other rlutt fiscal 

ority may adapt Imprcvc 

en shall rcrtiny 

additjons 

extensions enlargements altCratiUns fixturesc improvements 

or other taclllties to yuipment land 

or for the 

appurtenances 

Water System Point 

cf Delivery hall Wean the 

Authority 

Aoint mutually 

na a User ahcr 

agreeabletothe 

the Authority 

to the 1 er shall leliver raw water

3 

Political Subdivision shall mean 

county or other political subdivision or the State 

a municipal corporation 

Project shall mean tho e Improvements 

approximately 52 300 feet of water 

consisting 

Line with of 

from the appurtenances 

Authority sreservoir in running 


of County to 

Highway 421 in flew Hanover 

the vicinity 


Reimbursement of the County Advance for Construction shall 

mean the reimbursement by the Authority to the County of the 

scheduled amounts set forth in Exhibit A attached to the Second 

Amended and Restated dater 

Supply Agreement between the County and 

the Authority 

Rules and RegulationsshZ11 mean the rules and regulations 

adopted from time to time by the authority 

cries 191 t3ord shall mean the bonds of 

thc the Authority in 

uc7grcq tc principal mount cat 74 vie 

issuoa to 

intidition raise to funds availablca from 

funds 

other 

of sources the to pay the Cost 

krojnct 

state shall mean the Matot tiorth Crolina 

Sy tcm Dove lopmc ntchryc h 1 L 

Charge mcnthe System as der fined in the Rule 

Development 

and leyu tati 

time ens as to tine 

amended from 

lake or kay iteyuirement shall mean the mount of 

which a user must 

water for 

pay atcrrttc whotncr or not the amount 

water is of 

actually taken 

1rl1StCC 3hai1 mCan 

under the 3ondcrdcr 

13 1CU iCC at thL time CJlnc as St1Ch 

User uhall rncan a 

into person firm or a atcr 

cor poration who enters 

Sunpli Aqr einrnt ILtn the 

User takes Authority whether rr Water 

not the 

from tha later ytcrn 

Mater It tnlshall 1Tir 7n thn rJt 3 Jf 

etablied charge for water 

pur unt to section i 1 oL 

and the the Standard 

autos and Provisions 

I2equlati n 

atcr apply Agreementh11 cc sn nc 

bet een ha tgreenent as 

uthc rity ni amended 

t Ucar or trra 

water rchase and male of 

nclud ing these atan iard Iro Ji icn 

otor ytcm shall ce inhr rcr sum or 

by the facilities 

Authorit tr owned 

t any ti

Ar t 

iir 

a 

Section 1Z 

rrat Thy 

represents and authority and each darrants that each 

User 

has enter into full power and ind perform these 5tun aarc authority 

Ercvisions to 

provisions of the and 

later any other 

the supply Agr cerncnt bct deen 

JaCC 

the 

Authority and 

Section 1 I1elier z 

Article car9ltCr 1V ubject to the 

oftse 

terms 

Stancir ra of 

Prcvislons 

raw da cr to Inch User in the Authority will furnish lcc ordance with the 

Ayrcn ment i2aw User 

4later 

atcr dill Lcz rlaliverrrJ Supply 

Point t of Delivery thrcuyh a mutually yreeable 

a ancJ cter in accor Dance with 

IecJulrtionc 

the Rules 

the uthorit iu clp ybc 1rclx11LZwlz 1 nl to long 

icrinq as 

to r need 

Jser 

tram chc its raw water 

uhority J Jr h111 not 

watrCrgl ucluir e cr rJroduce lny raw 

ucurrtnrth 

writt n In hr gut cr y dithout ion cmtrt the the 

1ut crity express 

uroilcci 

rll rowever a 

tiudithc ut 

User tha uri 

may at 

cens cnt ctain 

ma int 

wtr from and 

rilair lni rtl 

rJwnr nf tndditcrtcm Jlr ci in existence clcr ltcc anti 

y lcc rt titr time thr Jscr firt rawdtrrnm the purchases 

uthcrlna lny rnrd dutr 

wh ich i u 1 syr 

rnunicii L i tht a Jser 

ty ru i rcs 

it tnncxutintcm 

section 7 

t1ctPreciures 1r 

operatic n naintcnar ce the installation 

ccllit ration 

ndutnt ri of 

rc cling of ncters 

meter 

and 

ri cJia ha 1 1 1e at cnrth i 

Ict Julat n lUn 

the rules and 

Scticn2i tr cn 

crer te 

1 

aneJ int li 

fhe n 

uhor ity shall 

or uc toic 

1tcr cller itc 

utc1 na 

Systn in intained 1 the 

arr lici nt ncJcurncmi calInannar 

nee cnary ancJ making all iroper rc1J 1crnl luc nc ntuud 

dith reno drl ycod business 1nci 

consistent 

olr ratir qpr ctie s ties tcr incJ in comparable facili 

leccr ilrc leiii1 

bocJic s tniarrJs of 

Currant Exr cncis in la Fi ca1 

regulatory 

icar 

Amount th 

shall not exceed an 

i relrnbir ncirc na 

Currlt nt Fxpen cs in thtis the utho 

cJeaiynated as 

Ilnua 

tour 

LruiJet 1 cr such Fiscal 

I 

cauuc 

cultincJ 

hc uthority shall 

jr ictti1rt lt GVQC 12 IURLh 

lest iIci tUt 71 once 

the 

rn tlitllOrl 4r l COI 

cl rer lt Ort lllcntifyinq 

n 1 ai rit 1 r 1c ri r 

rcilcr ct the 9ter

s5r r p 

5 

System and setting forth for the 

his next recommendations as to 

en uinq 12 month any revisions period tzat a 

methods of operation or 

should be maintenance made 

of in 

the the 

later System and any 

repairs that must be made 

ieriod to and 

maintain the his HJater 

estimate of the System in such 

b his cost of estimate such as to repairs 

the and amount of 

methods 

extr crdin ry repairs 

adequate reserves rene als and 

for 

such replacements to 

period c his the estimate as system in 

to the 

staffing requirements of 

the uthority for 

aclciitional such pc rioci and 1 hip 

insurance estimate chat as to 

may be needed any 

ac ainst less c3ue to to 

insure the 

cssualty lo or 

damage to 

Authority 

the water Systom 

The Authority hall be obligated to undertake any action recommend 

ed in the engineer report hicl the 

iutnority ould be required 

to take to omply with 7ection 24 of these Standard Provisions 

ection 7t time nurn nr o The 

insurance uthority shall 

covering alt 

properties carry at all 

yt 

belonging to the Water 

tem 13 are custcm zrlly 

C1lISi 

insurcci 

Ii 

agalntic 

C C4 tOm 

or 

1rL 1 

damage from such 

tii ni tar 

r ln ured zaai nat 

rl ltur ancj of by enterprises a of a tc in1 

lcnd 

corn 

eruct he 1 

mly 

rutt oricy be rcruirc 1 r by the 

o sh 11 

insurance ue 1nd olrry worker com ens tion 

uli 

insurance honer 

lncyinurc 

Inca crnployers 

nlchinery insurance 

liability 

11 1t7111Ljin uranc e 

public autamobilr officials 

ycncral 

Iiu ility incurclncr 1nd 

1i loilit in surcrnc 

commercial 

property inurinla131ir1t 

uam lgcri inq bodily injury Such 

out cCto 

and 

in uranc rUr1Lions of ita11 be niint Linc 1 Lhe ith 1 

Authority 

inc ur ncc rompan ar cinancially responsible 

comp 

las of Lhe 

inics 7utnori clirc3 

State to 

qualitiad 

ssume under 

filet 

the 

insurance ri k rlllue tr orcoP 

Authority nplicla frovi c1 in the Honcl 

ivtCr illnC ncl 

OrdereIfsthe 

amount U Crt1i1C 

ULinuzinc LO Cle 

covc rct rI UStCC that the 

icnl rc uIr is i tyt i s not zvail lu 

uction z or on by the 

insurance 

rlscnaf 

ar rs caver go rcui 

and 1 t 

conditions the 

5e 

1 

cloth 

h s 

i u d a 

Liz Len Ind the iior d Ci rdancri 

order 

th cuciI 

may 

as mcdit irl nl rmination lnd the onriur rt chc 

coverage 

cut iUn and 

mli nlm 

the Iin1 1rcr riuir tmer of this 

ec tlen c7 1nC 7r Inr 

Jnl 111 rU OL r ach CV 

uaor covenants 

zt ioptci nc lalcts nil 

heruthc rir latLons rhichrwQ 

In i 

been 

ine use ct rlcl 

ly 

rvic Inendod turn i respecting 

requir ec bl lr r i 

n other u ol i tLtern r le all 

i 

q Y 

ru11to dy

a 

lb 

G 

cRIrLE Iii 

fitrjand Otherrharno 

Section 31 Water 

determine 

Rte The from time to Authority shall fix 

time hater and 

all Rates for 

Userstater raw water rates shall be established furnished to 

such levels by the as Authority other may be necessary to provide at 

available funds at 

funds 

least together with 

tines sufficient to in tho pay a Current aggregate 

Expen es at all 

if b the any znd interest principal 

nn Monc 9 of premium 

Nonpar ity Ucbt 

obligations of the 1s aue defined in the Bond Authority 

Order and 

as the 

inc ludir qall debt sama 

ervic 

become 

ar d re ervrs 

reservos 

and 

as may be other funds 

required accounts 

by any order or 

authorizinrl the issuan e ofian s 

resolution 

lc roimbur sement inr Ludinq the ofAlvancc Bond 

ror order and 

rhall oc entitled construction to The rrvl n its Authority 

Mater to Rates as often rs 

ro nplcith this ectic n Tatar charges 

necessary 

aoplyinq they hall rates be 

ueterminecl 

determined 

rursuant to thi by 

mount oc rnw rteri1 Section to the 

ier to 

total 

each User 

authority s meter zs of tained from readingstlatcr the 

mined nc re charge hall also be 

applicable deter 

by 1F ptyinq uch 

Rc yuiremant rates of to the Talce 

rny Uer The or 

authority Pay 

can hucic7Ut 

miv 

cstimat 

present 

s b ject to ld charges based 

read ir gs 

jue tment hlied on actual meter 

trction 1 E1ranL Fch 1J er 

pr ornptly then coir rants 

cuE rho lnd ru rees to 

wthcrity s dater pay 

accordzncc with 

Icato 

this as hrticle rnd 

determined in 

tine 

bill d to Fryment 

the 1Jr Jatcr User from 

uclivcrc d 

time to 

clue in to 

Cull a Ucr 

cn ur betare the 

during any month is 

filtc 

Immediately 

unth 15th day of the 

o11c ind the 

nonth 

delivered ircr ch 

and h11 during hich such 

1etrde pater at the is 

office of the Authority or such 

other places as the 

nuthrity maY irm 

ayment oC PLater 

timo to 

sates hrlJ be time clue 

designate 

cii pute the ccurac notwit ltarldiny that or a User 

1caiity t thetlatcr 

tandinq th lt the Rates ar notaith 

ltsar 

ut orit cur aiis or 

pursuant to article i 

int rrupts service to the 

shall he ctar no freefltcrrtccrner 

tlncard Provisions There 

containccl herein ithe nc l 

Authority 

clui re a U ter 

Nothing 

Lo 

uthorit i incsn 11 1r paY for o t cl eater the 

iari nd 

cticn 3 

iLc 

euthor ity Ilnthi q herein rcm stall 

1i aitir ctle c 

pravent the 

t0 1ttic n ot 

hayilalt rIatcs tQ Inyrolitical IU11 ta rC nL 

subdivision 

Uf 

Chet thr aIltcr 

1nr 

1O11t1Ca1 rcrrJ Clint Keith Ut dlV lslOn 

ill not uch 

crtitut rr ici t political nr urc ci subdivision 

rul 

isicn 

faith 

ny 1 ledge a the anci crc fit Political 

hich a not been approved in

7 

accordor co with the provisions of Article 

Ccnstitution v Section 4 of or the 

North Carolina 

Secticn 34 gills Asa convenience to its customers the 

Authority will mail each User a bill not later than the 

day of the nonth fifth 5th 

covering pater 

month delivered during 

All bills the previous 

shall be sent to the address of 

being served by the the premises 

Authority unless a User notifies in the 

ritir y of some other Authority 

ac dress to which bills are to be 

Failure mailed 

to receive bills will not be considered justification for 

non payment or amounts clue ncr permit an 

when 

extension of 

the account the date 

oi11 be considered delinquent The at any tune 1uthority 

corrc 

may t artytillc rur cer vicc hhich may te in error 

cection 5 rg tntcrest cn 

shall delinquent eater Rates 

acrue 

during the period oz non 7a mcnt at the rate per annum 

pcciric a crcm time to time by LhC ruthcrity 

section 3cSiar uni 1he tucnority iil Lnr nJ by lame sum payment 

da s n e crer ninaticn rerur d cult 9ater Rates or other 

charcles or harts thereof tn lt the Authority cr a court of 

juri di tion comoetent 

y final jucigmeilt determines sere inaccurate 

or ctncr JLSC not entitled toiu 

illegal 

collc ctcd Rlther rcCUnd than Waking a 

tJy lump un paynerthu 

rcfunas 

Authority nty atioption make 

incuucc iJe nontnly inutallmcncs rcr suo h Authorityicems period as the 

nri rto not xucc liny 1 nont s crom 

date 

the 

a luat Last 

uLm rci unu voulcl have hec n due 

ec tion 3 1tmInenr clir 7 rctirn lhc uti eritf C 

hall lnCOt LrC W1Cn tllC cUl 

ccllect rem UCr lnc3 

ho iu gulations 

uol or new orcpanucd scr Jic a 

IJcrJClonrncnt system 

harga nciun clncc icnhrcn as 

to the are 

nrvi re appropriate 

teinca crcwiU d by the uthorit 

n 

lluc f1ilt Irlt1ilr3l J1J7tIl 

n 

CtlCin 1 x11 tilti r1 C ir L7len 

Ur GbllrT it1Cn ULte 

Any duty 

t1t 

iUb 

r1CCCliC 1tSUL radJat2r 

JCCL LC 1 needs 1S 

1t7Orl UpJnt1 rUtl J 

7111t J O O 

by i i tale i0 CaUSC 

leant c J rtcr1Jail ltleo e 

utizori ty crom the 

d 

aGt teari1JCr LI117Ll t 

41tCr 1UtllOrlt UrGUaat t0 

U71irriUC 

LTiC nCit0 aQ lLJCC 1 te J Jat rtQ Othr USQr 111 

capacity o tncr tom lrcl Ii I ccmr lcti n 

1rn 7rOVC nE nt of 

ti1C iUCiLiCtS 

any 

Uia C enable 

to to 1 

provide 

ne uth rity cc the aour 

rater tof raw 

01ivcc to i tI t r i li rc iLe crcii nihthe 

supply

aaa 

3 

of raw eater to each Useri the sa re 

supply to otr er proportion 

Users or 

is ratio educed 

as the 

Section 12 

Ter oorInt rrvo to 

any tine shut off the water in the r Systemuinocase oP an 

accident or for the purE ose or 

repairs raking changes or Por connections 

any other lawful alterations 

will use its 

reasons 

best efforts to qi o notice The Authority 

in 

interruption of the advance water oP 

supply It is any 

and 

the obligation of Users 

with the ater System so 

shut oEf without notice 

that 

damage 

not the Authority to protect the Users facilities connected 

will not occur iP water is 

Section a 3 

hyrt 

water Det 

tatcs clue rcm a User rcmiin 

clel inqunrt yrora than thirty 7i gays ervicr may be 

periodyofnmore 

thr Authority will terminated 

rJi a by the a rcit Uecr twenty Four Authority 

Ecior to termin atinc7 71 hours 

service on notico 

account 

latos h of 

non payment of 

Authority maylo Water 

so Mays 

cliccontinue 

notice orvice when after ra 1r iol ltes thirty 

Agreement pith rny urns the of a 

uthori 

Water 

or rnyIule Supp y 

or 

remr dy or curo such lequlation led 

violation 

fails to 

within the 

EcricrJ 

thirty 30 c3ay notice 

A 12if C Liil 

section l 

hi11 iterito 

onl Icoi i ro ide ate 

ciLOC Oy 1tte r service to Authority 

ne Uers 

Suaply grce ont 

pursuant to a r7ator 

teution 52 the nrcmr 

1n J rminin It is 

Authority and each Ilscr tht cn recognized by 

will 

Us rs 

constitu e ater 

anassential supply Agreement 

Nart cf the 

and that 1Pter 3onrls ha reien authority sfinancin 

therCOf D 

sofa 

Y tt 

and 

e not rithstrlndinq a 

ilitt OrLt Breach 

Ortl Uc 

cannot be CaCh llter tcrnlr ztcd lec rhe 

supply 

cr i Agreement 

o 

extencJcd 

its ternarer 

original term rrcd or 

ao 1ifed 

r 

any 

manner that ill athercri 

inpair r rttered in 

1cJ cro1y atrot any 

lc rcby for th 

Faynenc the security rtre afforded 

interest nrincsir r1 cntc or nrerni um if 

scr atu tir it any and 

acil 

ter lnlt cJ nr 1L1CrJ Jr 

uonly i4rF9CI lEnt can 

iilCZii he 

Cci 

parties thorctc 1ih the ncJ 

cnsent of the 

UrcJer 

iicucnum nt r r irt Ln 

rrdanco pith the tJOnd 

lmeneJ 

er 

the tr or ui grcerent shall not 

ctncr atcr 

hcrr in shz L 1 ie upi Agror ent ccntciq 

rnt 1Jothinq 

rnt or ti eire uil tre uti or tty or i 

o 

User in the 

ar r a crce ent from seeking

eLr 

r 

9 

injunctions Honey iamages or other relict1hich does not seek to 

tcrrninate or alter theL7ater Supply agrocrnent 

Section 5 E1o znQ Record3 The Authority shall keep 

proper books and records in accordance with generally accepted 

accounting principles which shall be available for inspection at 

all reasonable times by each User The authority shall cause an 

annual audit of its books and records to be made by an independent 

certified public zccountsnt at tho end of each 

Fiscal Year 

Section 5h Sucr ssors and ssg s Each ater Supply 

Fgroement including these Standard Provisions shall be binding 

upon inure to the benet it of anti be enforceable by the parties 

thereto and their respective successors and assigns provided 

ho aever that neither a Ucr nor the Authority may assign their 

right liabilities and obligations hereunder without the consent 

oz tho other urty exec thtte authority may assign X11iJater 

Supply Aciro uments to theiruutce without the consent of any User 

sec inn 5 eIr3oi1 i tf any provision of any Water 

Supply Agrr cment including these Standard Provisions shall be 

ht ld invalid or uncntorc ZVle Iy anycurt oc competent jurisdic 

tion such holding shall not atCcct any other provision thereof 

octicn r hnyjrty 

r zi lures to insist upon the 

rtrict Eerrormance of ny1ro iision of a 9ater Supoly Agreement or 

to excrci 

any riciilt ba ed upon a breach rhoreoc or the accep 

tance cP any ecCormr nceduri nqcuch breach shall not constitute 

wlivor of iny ridhto under thetliter Supply hyreement 

Section 57 grunt rts tor uppiy agreements may be 

oecutod in everai crunterr rts ny f nichiall be regarded 

for all iurpose i ne ori incl 

Secticn Cnro11 ind1ir date supply Agreements shall 

be con trued rindcntorc d in ccor cincowith the laws of the State 

ct 1lorth Carolina 

ection 5 cCcigitltr supply greements and 

nenc ents to eater uFo1y urce ents sh1 Lecome effective as of 

the aate th irxecuti n by rzllrzrties th Preto unless otherwise 

pc i r i ci by the nanti

u 

n 

e1r 

Kr 6 r 

Debt ServiceSr lteclule Required by 

Se tiort 5of tle Water 

Supply Ayreemer t 

Between the Authority and irunswick County 

Dated as of August 1G 1902 k 

Total 

Payments of 

Principal and Interest 

Durir y Fiscal Year 

190 9 90 

029212 

17 020 of witic h represents 

amortization of capital interest 

accrued cJuring construction 

1990 91 

777 507 

1991 92 

7r12 103 

1992 93 

700 032 

1993 94 

613 393 

1994 95 

503 143 

1995 96 

419 47G 

1 99G 97 

163 G59 

1997 90 

4G1 459 

1990 99 

14 1 1 U 3 

1999 00 

419 ll71 

2ooo ul 

412 ll31 

1001 02 

396 5tU 

2002 U3 

3G9 079 

200 3 Ul 

342 022 

2004 U5 

2ll2 t1G1 

TUTAL 

U 31 159 

1907 Refur cliny



2013 

ra 

TO 


MEETING DATE 

FROM Jerry W PiercePE Dir of Public Utilities DATE SUBMITTED 

Ext 2659 

Vll8 


January 1 i 2013 


Approval to solicit design proposals for the highest rated streets in the FY 13 Enterprise Funded 

Water Main Priority Rating System included in the 2014 CIP The estimated cost of design 

100 000 

is 


In January 2012 County staff solicited input from a number ofsources 

including municipalities with 

County retail service the Utility Board Board of Commissioners and County staff on streets to be 

evaluated under the Enterprise Funded Water Main Priority Rating System After receiving input 

from all 

sources the resultant list of streets was evaluated using the criteria outlined in the Enterprise 

Funded Water Main Priority Rating System Policy Seven streets were determined to be the highest 

rated streets 

using the Enterprise Funded Water Main Priority Rating System Policy Funds were not 

included in the Five Year Capital Improvement Program for the design of these streets To facilitate 

construction of the water mains in these streets in FY 14 the design and permitting needs to be 

completed 

in FY 13 

County staff recommends authorizing staff to solicit design proposals for the design of the highest 

rated streets as determined by the Enterprise Funded Water Main Priority Rating System Policy The 

estimated cost of design is 100 000 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 


YES NO NA 



Authorize Staff to Solicit 

Engineering Design Proposals for Water Mains on Pinewood Drive Old

Ferry Road Freedom Star Drive Mariners Village Sunfield Drive Mashie Court and Grissett Road 

ATTACHMENTS 

1 List of Streets to be Designed 

2 

3 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised 2013 Jan 04

J 

j 

W 

N N N f1 H N N 

v 

t 

o 

I 

g s 

33o 

wx 5t 

Y N 

0 

so 

W 

8 aoooo 

d 

W 

F 

g 

JW 1N 

Ju 

m 

a 

j O o 0 

o 0 0 

Uy 

2 

2 N 

W 

Um 

K 

W 

4 

o 

o 

C 

yQ 

rv n 

O 

K 

kl j 

tvm pi rTi Ri ate 

i H 

U 

W 

N N N 

ry 

W 

a 

W 

g y a 7 

s 

O 

n 

W 

w 

W 

2 

a 

N 

d i 

c3 

F H



2013 

r 

sr rJ 

TO 


FROM 

Ann Hardy 

Ext 2060 

MEETING DATE 

VII 9 

122 2013 

DATE SUBMITTED 10 2013 

ISSUE ACTION PUBLIC HEARING YES 

REQUESTED No 

Fiscal Year2013 2014 Budget Preparation Calendar For Approval 


Baclc round Information 

The Local Government and Fiscal 

Budget Control Act provides elements of the budget process 

followed by NC counties and establishes dates that must be adhered to in the of the 

development 

annual budget 


Attached is a budget calendar that conforms to the statutory process and dates with the addition of the 

prior county practice of establishing and measuring goals to guide the budget process 

Key dates proposed in the recommended calendar are 

2831Goals Budget Retreat with the Board of County Commissioners 

520 County Manager present the Recommended Budget Proposal to the Board of Commissioners 

528530 Board of Commissioners study sessions on the Recommended Budget 

630 Public Hearing on the Recommended Budget 

64 Board of Commissioners study sessions on the Recommended Budget 

617 Formal Adoption of the FY 2013 14 Budget Ordinance by the Board of Commissioners 


Staff requests input from the Board of Commissioners in establishing a process and budget calendar 

to guide the development 

of the FY 2013 14 County Goals and Objectives Capital Improvement Plan 

and Adopted Budget Ordinance 

FISCAL IMPACT 


YES 

NO 




NO

CONTRACTS 

AGREEMENTS 


YES NO NA 



Approve 

FY 2013 14 Budget Calendar 

ATTACHMENTS 

1 Proposed Budget Calendar FY 2013 2014 

2 

3 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised 2013 Jan 04


Budget Calendar 

Fiscal Year 2013 2014 

Date of Action Budget Procedure Action By 

c 

16 2013 Distribution of Goals Forms and Instructions Director of Fiscal 

Submission of Capital Improvement Forms and Operations 

Instructions 

282013 Submit Goals and Preliminary Capital Improvement Department 

Forms to 

County Manager and Director of Fiscal Heads 

O 

erations 

211215 2013 Compile Department Goals and Preliminary Capital County Manager 

Im rovement Plan 

28312013 Goals Budget Retreat 

Board of County 

Commissioners 


Director of Fiscal 

O erations 

25 2013 Distribution of Budget Forms and Instructions Director of Fiscal 

O erations 

313 2013 Submit Budget Requests to County Manager and Department 

Director of Fiscal Operations SubmitNon Profit Heads and 

Bud et Re uest to Assistant Count Mana er A enc Officials 

329 2013 Compile Department and Agency Budget Requests Director of Fiscal 

O erations 

415426 2013 Meet with Department Heads on Requested County Manager 

Director of Fiscal 

Recommended Budget 

O erations 

520 2013 Presentation of Recommended Budget and Budget County Manager 

Message to Board of County Commissioners Set Date Board of 

and Time of June 3 2013 at630 for public hearing Commissioners 

521 2013 File copy with Clerk to the Board Recommended County Manager 

budget remains open for public review until Budget 

Ordinance is ado ted 

521 2013 Submit legal 

notice for publication in media stating Clerk to the 

Recommended Budget submitted to the Board copy Board of County 

available for public review time date place of public Commissioners 

hearin 

528530 2013 Study sessions on Recommended Budget 

632013 Public Hearing 630 pm Monday 

642013 Study session on Recommended Budget 


Commissioners 


Commissioners 


Commissioners 

617 2013 Formal adoption of Budget Ordinance Board of County 

Commissioners 

712013 Within thirty 30 days after enactment of the budget if applicable public notice shall be published reflecting a summary 

of the enacted budget showing the intended use of 

entitlement funds if any 

a Clerk to the 


Commissioners



2013 

TO 


FROM 

Sheriff Ingram 

Ext 

VII 10 

MEETING DATE Jan 22 2013 

DATE SUBMITTED Jan 9 2013 


Elementary School Resource Officer Program For Approval 


Background Information 

Brunswick County and Brunswick County Board of Education have a long standing agreement to 

provide SRO DARE officers at the middle and high schools Currently there are ten SROs and one 

DARE officer The SRO DARE officers are 

employees 

of the sheriff 

department and subject to its 

administration supervision 

and control Under the terms of the agreement the county pays the 

salaries and benefits and bills the school system monthly for reimbursement of the salaries benefits 

and related payroll 

costs The county bills the schools for duly authorized SRO overtime and related 

benefits The county is responsible for any overtime during the summer period when school is not in 

session usually from August 23d thru June 10th 


As a result of public concern and the increased awareness ofthe need to enhance security measures at 

all of the county s schools Sheriff John Ingram made a request on January 7 2013 to the School 

Liaison Committee for funding nine elementary school resource officer positions 

for the remainder of 

the fiscal His request was 

supported by Superintendent Dr Ed Pruden On January 8 the 

year 

Board of Education resolved to reimburse the county for nine elementary school resource officers for 

the remainder of the fiscal year 

The Board of Education instructed the superintendent to incorporate 

the funding for next fiscal year from the county appropriation to the schools under the existing school 

funding agreement which is currently 

under consideration for extension to FY 14 

Below is a 

budget 

amendment to 

appropriate the estimated cost of 245 839 for the salaries and 

benefits reimbursement from the school system for the nine officers An additional budget 

amendment and capital project ordinance is submitted totaling 314 013 to transfer funds from the 

school reserve 

capital 

ad valorem contingency to the sheriffs operating budget to provide 

vehicles equipment and uniforms for the nine officers 


for the 

Based on the Sheriffs request and the resolution by the Board of Education staff recommends the 

approval of nine additional SRO positions and the budget amendments below to appropriate revenue 

from the schools for the salaries and benefits and the transfer of funds from the school sad valorem 

contingency reserve funds to the sheriff s 

budget for the equipment 

and benefits 

FISCAL IMPACT 

BUDGET AMENDMENT REQUIRED YES NO

Dr 




Schools Capital Projects 

Expenditures 

Schools Ad Valorem Contingency 428006 499103 314 013 

Transfer to 

County General Fund Sheriff 428006 498010 314 013 

Department Operating Budget 

General Fund 

Revenues 

School Resource Officer Reimbursement 104313 383960 245 839 

Transfer from School Capital Fund Ad 109800 

Valorem Contingency 

Expenditures 

398442 314 013 

SRO Salary Wages Regular 104313 412100 145 679 

SRO SalaryWages Scheduled 104313 

Overtime 

412200 10 926 

SRO SalaryWages Overtime 1 043 1341 2200 15 000 

SRO FICA 104313 418100 13 128 

SRO Retirement 104313 418200 20 490 

SRO Health Insurance 104313 418300 39 600 

SRO Life Insurance 104313 418306 450 

SRO Disability Long 

Term Insurance 104313 418400 566 

SRO Capital Outlay Vehicles 104313 454000 204 786 

SRO Major Operating Equipment 

104313 426200 79 663 

SRO Minor Operating Equipment 

104313 426100 4979 

SRO Ammunition 104313 426004 405 

SRO Uniforms 104313 421200 24 180 


Brunswick County Schools Capital Project Fund 


132ofthe General Statutes of North Carolina the following ordi nance is hereby adopted 

Section 1 The following amounts are hereby appropriated 

in the Brunswick County Schools Capital 

Project Fund 

Schools Capital Project Fund 

Revised2013 Jan 04

Revenues 

f 

NC Education Lottery 4711 142 

Investment Earnings 907 

Transfer from General Fund 

7259 157 

Transfer from Special School Capital Reserve 

3628 226 

Transfer from School Capital Reserve 13 832 255 

Fund Balance Appropriated 6 542 506 

Total Schools Capital Project Fund Revenues 35 983 193 

Expenditures 

Excess Ad Valorem Funded Schools Projects 8343 933 

Local Option Sales Tax Funded School Projects 17 698 167 

GF Hold Harmless Medicaid Swap Funded Projects 372 871 

NC Education Lottery School Projects 4711 142 

Current Year Estimated Excess Ad Valorem 678 453 

Agreement Contingency 

Ad Valorem Contingency 3493 314 

Sales Tax Contingency 371 300 

Transfer to General Fund 314 013 

Total Schools Capital Project Fund Expenditures 35 983 193 

Section 2 The following amounts are hereby appropriated 

in the Brunswick County 


General Fund 

Section 3 It is estimated that the following revenues will be available in the Brunswick County 

General Fund 

Current Funds Appropriated 7259 157 

Section 4 This Capital Project Ordinance shall be entered into the minutes of the January 22 2013 

meeting of the Brunswick County 


CONTRACTS 

AGREEMENTS 




Approve 

FY 2012 13 Budget Amendments to Fund All Personnel and Equipment Cost Associated 

Revised2013 Jan 04

1 

with the Elementary School Resource Officers 

fby 

ATTACHMENTS 

1 

2 

3 



DENIED 

DEFERRED 

UNTIL 

SIGNATURE 

OTHER 

Revised 2013 1an 04



2013 

TO 


MEETING DATE 

FROM Ann Hardy DATE SUBMITTED 

Ext 2060 

VII 11 

122 13 

11 13 

ISSUE ACTION REQUESTED PUBLIC HEARING YES 

NO 

Refunding of Series 2005A Series 20058 Series 2007A and 2007B General Obligation Bonds For 

Approval 


Backeround Information 

Brunswick County currently has four series of general obligation bonds outstanding 

amount of totaling a par 

20 818 658 The bonds were issued in 2005 and 2007 to fund the construction and 

equipping of educational facilities in the county A portion of the bonds are now callable The 

callable bonds carry an average interest rate of42 with maturities until 2024 


Based on an 

analysis of the current bond market it appears that the county may have an 

to refund opportunity 

refinance the callable portion of the bond issues The projected true interest cost is147 

and the net interest cost after factoring in the estimated bond issuance costs of212 393 

The cumulative is 159 

projected cash savings is 888 277 over the 

attached period of 2014 thru 2024 Page 

analysis provides the ofthe 

anticipated annual cash savings and a calculation of the present value 

of the savings The actual 

savings may be more or less depending on the US National bond market 

and interest rates 

I introduced the refunding to the Local Government Commission and they tentatively scheduled the 

county to refund the bonds on April 10 2013 The percentage savings of the refunding bonds at 

49 exceeds the LGC guidelines of a minimum savings of 3 The county is under no 

to issue obligation 

the bonds should savings erode 


Staff recommends that the Board of Commissioners authorize staff to negotiate to engage Parker Poe 

as bond counsel Robert W Baird and Son as underwriters and make a formal application to the Local 

Government Commission to refund the Series 2005A Series General 2005B Series 2007A and Series 2007B 

Obligation Bonds on April 10 2013 or at such time bond market conditions provides 

in excess 

savings 

of3 

FISCAL IMPACT 


NO 


NO 


REVIEWED BY DIRECTOR OF FISCAL OPERATIONS YES NO

w 



2013 

a t 

ts 

CONTRACTS 

AGREEMENTS 




Authorize Staff to take the necessary actions to refund the Series 2005A Series 20058 Series 2007A 

and 2007B General Obligation Bonds contingent upon a minimum3 savings 

ATTACHMENTS 

1 Analysis of Savings Prepared by Financial Advisor 

2 

3 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER

SOURCES AND USES OF FUNDS 

Brunswick County North Carolina 

General Obligation Refunding Bonds Series 2013 

Dated Date 05 02 2013 

Delivery Date 05 02 2013 

Refunding of 

Refunding of Series 20058 

Refunding of Refunding of Series 20078 GO Refunding 

Series 2005A Series 2007A GO Community Bonds 

Sources GO Bonds GO Bonds College Bonds Taxable Total 

Bond Proceeds 

ParAmount 2060 000 

1380 000 

11 065 000 

3935 000 

18 440 000 

Premium 370 873 45 246 419 30 1977 618 05 2594 910 80 

2430 873 45 1626 419 30 13 042 618 05 3935 000 

21 034 910 80 

Refunding of 

Refunding of Series 20058 

Refunding of Refunding of Series 20078 GO Refunding 

Series 2005A Series 2007A GO Community Bonds 

Uses GO Bonds GOBonds College Bonds Taxable Total 

Refunding Escrow Deposits 

Cash Deposit 031 089 038 073 231 

SLGS Purchases 2405 397 00 1609 582 00 12 917 428 00 3886 251 00 20 818 658 00 

2405 397 31 1609 582 89 12 917 428 38 3886 251 73 20 818 660 31 

Delivery Date Expenses 

Cost oflssuance 9216 38 6174 09 49 504 48 17 605 

82 500 

Underwriter sDiscount 14 510 82 9720 85 77 942 85 27 718 48 129 893 00 

23 727 20 15 894 

127 447 33 45 323 53 212 393 00 

Other Uses of Funds 

Additional Proceeds 1748 94 941 47 257 66 3424 74 3857 49 

2430 873 45 1626 419 30 13 042 618 05 3935 000 

21 034 910 80 

Jan 9 2013 11 35 am Prepared by Robert W Baird 8 Co SEA Page 1

SUMMARY OF REFUNDING RESULTS 

nr 

G 



Dated Date 

Delivery Date 

Arbitrage yield 

Escrow yield 

Bond Par Amount 

True Interest Cost 

Net Interest Cost 

Average Coupon 

Average Life 

Par amount of refunded bonds 

Average coupon of refunded bonds 

Average life of refunded bonds 

PV of prior debt to05 02 2013 1369403 

Net PV Savings 

Percentage savings of refunded bonds 

Percentage savings of refunding bonds 

05 02 2013 

05 02 2013 

1369403 

0457558 

18 440 000 

1472812 

1595171 

3614952 

618 

18 505 000 

4218296 

6704 

21860 170 

829 116 86 

480502 

496295 

Jan 9 2013 11 35 am Prepared by Robert W Baird 8 Co SEA 

Page 2


w 

yi 


Refunding of Series 2005A GO Bonds 

Dated Date 


05 02 2013 

Arbitrage yield Escrow 1369403 

yield 0237264 


2060 000 


1720072 


1894176 

Average Coupon 3980696 

Average Life 8 291 




225 000 

4348788 

8233 

PV of prior debt to05 02 Q 1369403 

2737 180 29 

588 09 


711824 

Percentage savings of refunding bonds 12 649907 

Jan 9 2013 11 35am Prepared by Robert W Baird Co SEA Page 3



Refunding of Series 2007AGO Bonds 

Dated Date 


05 02 2013 

Arbitrage yield Escrow 1369403 

yield 0505984 




1380 000 

1405072 

1541093 


Average Life 

6975 




1390 000 

4500000 

6986 

PV of prior debt to05 02 2013 Q 1369403 1678 620 94 

Net PV Savings 59 286 20 


4265194 

Percentage savings of refunding bonds 4296101 




Refunding of Series 20078 GO Community College Bonds 

Dated Date 


05 02 2013 


Escrow 1369403 

yield 

0506994 





Average Life 




11 065 000 00 

1 408374 

1544823 

4000000 

6993 

11 275000 

4200719 

6 997 

PV of prior debt to05 02 2013 @1369403 13 395 133 




3519130 

3585919 

Jan 9 2013 11 35 am Prepared by Robert W Baird Co SEA Page 5



Refunding of Series 20058GO Refunding Bonds Taxable 

a 

zy 

Dated Date 

Delivery Date 


Escrow yield 





Average Life 




PV of prior debt to05 02 2013 @1369403 




05 02 2013 

05 02 2013 

1369403 

0237460 

3935 000 

1560038 

1556728 

1402428 

4565 

3615 000 

4000000 

4739 

4049 235 81 

112 460 63 

3110944 

2857958 


1 A 

SAVINGS 



Date 

Prior 

Debt Service 

Refunding 

Debt Service 

Savings 

Present Value 

to05 02 2013 

Q13694034 

05 

2014 775 310 00 703 221 59 72 088 41 71 616 63 

05 

2015 775 310 00 709 626 50 65 683 50 64 402 69 

05 

2016 1730 310 00 1649 082 50 81 227 50 78 452 54 

05 

2017 1677 110 00 1597 774 50 79 335 50 75 510 41 

05 

2018 4164 510 00 4048 108 50 116 401 50 109 035 96 

05 

2019 4006 566 26 3897 185 50 109 380 76 101 003 78 

05 01 2020 3449 347 50 339 425 50 109 922 00 100 050 54 

05 01 2021 3216 725 00 3118 400 

98 325 00 88 245 53 

05 01 2022 3091 312 50 2994 000 

97 312 50 86 120 54 

05 01 2023 435 600 

405 000 

30 600 

26 714 08 

05 01 2024 418 000 

390 000 

28 000 

24 106 66 

23 740 101 26 22 851 824 59 888 276 67 825 259 37 

Savings Summary 

Dated Date 

05 02 2013 


PV of savings from cash flow 825 259 37 

Plus Refunding funds on hand 

3857 49 


Jan 9 2013 11 35 am Prepared by Robert W Baird 8 Co SEA page 7

SAVINGS 



Date 

Prior 

Debt Service 

Refunding 

Debt Service 

Savings 

Present Value 

to05 02 2013 

Q13694034 

05 

2014 95 737 50 81 074 17 14 663 33 14 515 41 

05 

2015 95 737 50 81 300 

14 437 50 14 097 39 

05 

2016 220 737 50 191 300 

29 437 50 28 305 12 

05 

2017 215 737 50 188 000 

27 737 50 26 306 20 

05 

2018 210 737 50 183 600 

27 137 50 25 387 26 

05 

2019 205 612 50 179 200 

26 412 50 24 372 84 

05 01 2020 200 612 50 174 800 

25 812 50 23 495 25 

05 01 2021 470 300 

440 400 

29 900 

26 838 85 

05 01 2022 453 100 

425 200 

27 900 

24 700 10 

05 01 2023 435 600 

405 000 

30 600 

26 714 08 

05 01 2024 418 000 

390 000 

28 000 

24 106 66 

3021 912 502739 874 17 282 038 33 258 839 15 




PV of savings from cash flow 258 839 15 

Plus Refunding funds on hand 1748 94 



SAVINGS 



Present 

Value 

Prior Refunding to05 02 2013 

Date Debt Service Debt Service Savings @ 13694034 

05 

2014 62 550 00 55 046 67 7503 33 7427 76 

05 

2015 62 550 00 55 200 

7350 00 7176 85 

05 

2016 62 550 00 55 200 

7350 00 7079 57 

05 

2017 62 550 00 55 200 

7350 00 6983 61 

05 

2018 342 550 00 335 200 

7350 00 6888 95 

05 

2019 329 950 00 324 000 

5950 00 501 18 

05 01 2020 317 350 00 312 800 

4550 00 4149 76 

05 01 2021 299 750 00 291 600 

8150 00 7316 99 

05 01 2022 287 375 00 280 800 

6575 00 5820 03 

1827 175 001765 046 67 62 128 33 58 344 73 



Delivery Date 05 PV of savings from cash flow 58 344 73 

Plus Refunding funds on hand 941 47 



SAVIN 

GS 

v 


Refunding of Series 20078GO Community College Bonds 

Present Value 


Date Debt Service Debt Service Savings @ 13694034 

05 

2014 472 422 50 441 370 56 31 051 94 30 741 22 

05 

2015 472 422 50 442 600 

29 822 50 29 119 96 

05 

2016 472 422 50 442 600 

29 822 50 28 725 

05 

2017 472 422 50 442 600 

29 822 50 28 335 89 

05 

2018 2727 422 50 2662 600 

64 822 50 60 644 42 

05 

2019 2634 403 76 2573 800 

603 76 55 921 89 

05 01 2020 2541 385 00 2480 000 

61 385 00 55 860 85 

05 01 2021 2446 675 00 2386 400 

60 275 00 54 089 69 

05 01 2022 2350 837 

288 000 

62 837 50 55 600 41 

14 590 413 76 14 159 970 56 430 443 20 399 039 60 

Savinos Summary 

Dated Date 

Delivery Date 

PV of savings from cash flow 


05 02 2013 

05 02 2013 

399 039 60 

257 66 


Jan 9 2013 11 35 am Prepared by Robert W Baird Co SEAj Page 10

SAVINGS 



Present Value 


Date Debt Service Debt Service Savings Q13694034 

05 012014 144600 

125730 18869 81 18932 24 

05 012015 144 600 

130526 50 14 073 50 14 008 48 

05 

2016 974 600 

959 982 50 14 617 50 14 342 59 

05 

2017 926 400 

911 974 50 14 425 50 13 884 71 

05 

2018 883 800 

866 708 50 17 091 50 16 115 33 

05 

2019 836 600 

820 185 50 16 414 50 15 207 87 

05 01 2020 390 000 

371 825 50 18 174 50 16 544 68 

4300 600 004186 933 19 113 666 81 109 035 89 


Dated Date 

Delivery Date 

PV of savings from cash flow 



05 02 2013 

05 02 2013 

109 035 89 

3424 74 

112 460 63 


SUMMARY OF BONDS REFUNDED 



Maturity Interest Par Call Call 

Bond Date Rate Amount Date Price 

GO Community College Bonds Series 2005A 

SERIAL 05 

2016 4000 h 125 000 

05 

2015 100 000 

05 

2017 4000 125 000 

05 

2015 100 000 

05 

2018 4100 125 000 

05 

2015 100 000 

05 

2019 4000 125 000 

05 

2015 100 000 

05 01 2020 4250 125 000 

05 

2015 100 000 

05 012021 4300 400 000 

05 012015 100 000 

05 01 2022 4375 400 000 

05 

2015 100 000 

05 01 2023 400 400 000 

05 

2015 100 000 

05 01 2024 4500 400 000 

05 

2015 100 000 

225 000 

General Obligation Ref Bonds Series 20058 

SERIAL 05 

2016 4000 830 000 

05 

2015 100 000 

05 

2017 4000 815 000 

05 

2015 100 000 

05 

2018 4000 805 000 

05 

2015 100 000 

05 

2019 4000 790 000 

05 

2015 100 000 

05 01 2020 4000 375 000 

05 

2015 100 000 

3615 000 

General Obligation Bonds Series 2007A 

SERIAL 05 

2018 4500 280 000 

05 

2017 100 000 

05 

2019 4500 280 000 

05 

2017 100 000 

05 01 2020 4500 280 000 

05 

2017 100 000 

05 01 2021 4500 275 000 

05 

2017 100 000 

05 01 2022 4500 275 000 

05 

2017 100 000 

1390000 

Gen Ob Community College Bonds Series 20078 

SERIAL 05 

2018 4125 255 000 

05 

2017 100 000 

05 

2019 4125 255 000 

05 

2017 100 000 

05 01 2020 4200 255 000 

05 

2017 100 000 

05 01 2021 4250 255 000 

05 

2017 100 000 

05 01 2022 4250 255 000 

05 

2017 100 000 

11 275 000 

18 505 000 


BOND SUMMARY STATISTICS 

V i 





Last Maturity 05 01 2024 

Arbitrage Yield 1369403 

True Interest Cost TIC 1720072 

Net Interest Cost NIC 1894176 

All In TIC 1773163 


Average Life years 8291 

Duration of Issue years 7263 

Par Amount 2060 000 

Bond Proceeds 2430 873 45 

Total Interest 679 874 17 

Net Interest 323 511 54 

Total Debt Service 2739 874 17 

Maximum Annual Debt Service 440 400 

Average Annual Debt Service 249 142 38 

Par Average Average PV of 1 by 

Bond Component Value Price Coupon Life change 

Serial Bond 2060 000 

118 004 3981 8291 1742 90 

2060 000 

8291 1742 90 

All In 

Arbitrage 

TIC TIC Yield 

Par Value 2060 000 

2060 000 

2060 000 

Accrued Interest 

Premium Discount 370 873 45 370 873 45 370 873 45 

Underwriter s Discount 14 510 82 14 510 82 

Cost of Issuance Expense 9216 38 

Other Amounts 

Target Value 2416 362 63 2407 146 25 2430 873 45 

Target Date 05 2013 05 05 02 2013 

Yield 1720072 1773163 1369403 




Refunding of Series 200 7AGO Bonds 

Dated Date 

05 02 2013 

Delivery Date 05 02 Last Maturity 

05 01 2022 


True Interest Cost TIC 

1405072 




4000000 

Average Life years 

Duration of Issue years 

6975 

6240 


Bond Proceeds 1626 419 30 






Bond Component 


Value Price Coupon Life change 


117 856 4000 6975 1007 30 

1380 000 

6975 1007 30 

Par Value 

TIC 

1380 000 


Premium Discount 246 419 30 

Underwriter sDiscount 9720 85 

Cost of Issuance Expense 

Other Amounts 

Target Value 1616 698 45 

Target Date 05 021201 3 

1405072 o 

Yield 

All In 

TIC 

1380 000 

246 419 30 

9720 85 

6174 09 

1610 524 36 

05 02 2013 

1466848 

Arbitrage 

Yield 

1380 000 

246 419 30 

1626 419 30 

05 02 2013 

1369403 

Jan 9 2013 11 35 am Prepared by Robert W Baird Co SEA 

Page 14



Refunding of Series 20078GO Community College Bonds 


Delivery Date 05 Last Maturity 05 01 2022 

Arbitrage Yield 1369403 True Interest Cost TIC 1408374 



Average Coupon 4000000 h 



Par Amount 11 065 000 

Bond Proceeds 13 042 618 05 



Total Debt Service 14 159 970 56 


Average Annual Debt Service 1573 815 



Serial Bond 11 065 000 

117 873 4000 6993 8094 

11 065 000 

6993 8094 

All In 

Arbitrage 

TIC TIC Yield 

Par Value 11 065 000 

11 065 000 

11 065 000 


Discount 1977 618 05 1977 618 05 1977 618 05 


Cost of Issuance Expense 49 504 48 

Other Amounts 

Target Value 12 964 675 20 12 915 170 72 13 042 618 05 

Target Date 05 02 2013 05 02 2013 05 02 2013 

Yield 1408374 1470008 1369403 



t 





Last Maturity 05 01 2020 


True Interest Cost TIC 1560038 







Bond Proceeds 3935 000 




Maximum Annual Debt Service 959 982 50 





100 000 1402 4565 1702 50 

3935 000 

4565 1702 50 

All In 

Arbitrage 

TIC TIC Yield 

Par Value 3935 000 

3935 000 

3935 000 


Premium Discount 


Cost of Issuance Expense 17 605 

Other Amounts 

Target Value 3907 281 52 3889 676 47 3935 000 

Target Date 05 05 02 2013 05 02 2013 

Yield 1560038 1662801 1369403 


BOND PRICING 



Maturity 

Bond Component Date Amount Rate Yield rice 

Refunding of Series 2005A GOBonds Serial Bond 

05 

2014 2000 0300 101 691 

05 

2015 2000 0460 103 058 

05 

2016 110 000 3000 0600 107 118 

05 

2017 110 000 4000 0770 112 690 

05 

2018 110 000 4000 0910 115 062 

05 

2019 110 000 4000 1020 117 293 

05 01 2020 110 000 4000 1240 k 118 443 

05 01 2021 380 000 4000 1460 119 106 

05 0112022 380 000 4000 1660 119 481 

05 01 2023 375 000 4000 1850 h 119 541 

05 01 2024 375 000 4000 6 2010 119 546 

Refunding of Series 2007AGOBonds Serial Bond 

2080 000 

05 

2014 2000 0300 h 101 691 

05 

2015 20006 0460 103 058 

05 

2016 3000 0600 107 118 

05 0112017 4000 0770 112 690 

05 

2018 280 000 4000 0910 115 062 

05 

2019 280 000 4000 1020 117 293 

05 01 2020 280 000 4000 1240 118 443 

05 01 2021 270 000 4000 1460 119 106 

05 01 2022 270 000 4000 1660 119 481 

1380 000 

Refunding of Series 20078GO Community College B Serial Bond 

05 

2014 2000 0300 101 691 

05 

2015 2000 0460 103 058 

05 

2016 3000 0600 107 118 

05 

2017 4000 0770 112 690 

05 

2018 220 000 4000 0910 115 062 

05 

2019 220 000 4000 1020 k 117 293 

05 01 2020 215 000 4000 k 1240 118 443 

05 01 2021 210 000 4000 1460 119 106 

05 01 2022 200 000 4000 1660 119 481 

11 065 000 

Refunding of Series 20058GO Refunding Bonds Ta Serial Bond 

05 

2014 75 000 0460 0460 100 000 

05 

2015 80 000 0680 0680 100 000 

05 

2016 910 000 0880 0880 100 000 

05 

2017 870 000 180 180 100 000 

05 

2018 835 000 1380 1380 100 000 

05 

2019 800 000 1670 1670 100 000 

05 01 2020 365 000 1870 1870 100 000 

3935 000 

18 440 000 


Delivery Date 05 First Coupon 11 

2013 

Par Amount 18 440 000 

Premium 2594 910 80 

Production 21 034 910 80 114 072184 

Underwriter sDiscount 129 893 00 0704409 

Purchase Price 20 905 017 80 113 367775 


Net Proceeds 20 905 017 80 


BOND DEBT SERVICE 

1a1 

t4 

B 

gay 




Delivery 

Date 05 02 2013 

Period 

Ending Principal Coupon Interest Debt Service 

Annual 

Debt Service 

11 

2013 313 235 84 313 235 84 

05 

2014 75 000 0460 314 985 75 389 985 75 703 221 59 

11 

2014 314 813 25 314 813 25 

05 

2015 80 000 0680 314 813 25 394 813 25 709 626 50 

11 

2015 314 541 25 314 541 25 

05 

2016 1020 000 314 541 25 1334 541 25 1649 082 50 

11 

2016 308 887 25 308 887 25 

05 

2017 980 000 308 887 25 1288 887 25 1597 774 50 

11 

2017 301 554 25 301 554 25 

05 

2018 3445 000 301 554 25 3746 554 25 4048 108 50 

11101 2018 243 592 75 243 592 75 

05 

2019 3410 000 243 592 75 3653 592 75 3897 185 50 

11 01 2019 184 712 75 184 712 75 

05 0112020 2970 000 184 712 75 3154 712 75 339 425 50 

11012020 129 200 

129 200 

05 01 2021 2860 000 4000 129 200 

2989 200 

3118 400 

11 01 2021 72 000 

72 000 

05 01 2022 2850 000 4000 72 000 

2922 000 

2994 000 

11012022 15 000 

15 000 

05 01 2023 375 000 4000 15 000 

390 000 

405 000 

11 01 2023 7500 

7500 

05 01 2024 375 000 4000 7500 

382 500 

390 000 

18 440 000 411 824 59 22 851 824 59 22 851 824 59 


ESCROW REQUIREMENTS 

A 



Period 

Ending 

Principal 

Interest Redeemed Total 

11 

2013 387 655 00 387 655 00 

05 

2014 387 655 00 387 655 00 

11 

2014 387 655 00 387 655 00 

05 

2015 387 655 00 5840 000 

6227 655 00 

11 

2015 267 486 25 267 486 25 

05 

2016 267 486 25 267 486 25 

11 

2016 267 486 25 267 486 25 

05 

2017 267 486 25 12 665 000 

12 932 486 25 

2620 565 00 18 505 000 

21 125 565 00 


a 

ESCROW DESCRIPTIONS 



Type of Type of Maturity First Int Par Max 

Security SLGS Date Pmt Date Amount Rate Rate 

May 22013 

SLGS Certificate 11 

2013 11 

2013 345 213 090 090 

SLGS Certificate 05 

2014 05 0112014 344 724 0120 0120 

SLGS Note 11 O1 2014 11Ol2013 345 138 0180 0180 

SLGS Note 05 

2015 11 

2013 6185 4470240 0240 

SLGS Note 11 

2015 11 

2013 232 702 0290 0290 

SLGS Note 05 

2016 11 

2013 233 039 0350 0350 

SLGS Note 11 

2016 11 

2013 233 447 0430 0430 

SLGS Note 05 

2017 11101 2013 12 898 9480520 0520 

20 818 658 

SLGS Summary 

SLGS Rates File 

09JAN13 

Total Certificates of Indebtedness 689 937 00 

Total Notes 20 128 721 00 

Total original SLGS 20 818 658 00 


ESCROW STATISTICS 



Modified Yield to Yield to Perfect Value of 

Total Duration PV of 1 by Receipt Disbursement Escrow Negative Cost of 

Escrow Escrow Cost years change Date Date Cost Arbitrage Dead Time 

Refunding of Series 2005AGOBonds Global Proceeds Escrow 

2405 397 31 1935 465 47 0237284 0237264 2353 421 54 51 975 76 01 

Refunding of Series 2007AGO Bonds Global Proceeds Escrow 

1609 582 89 3718 598 29 0505984 k 0505984 1558 877 31 50 705 58 02 

Refunding of Series 20078GO Community College B Global Proceeds Escrow 

12 917 428 38 3734 4621 90 0506994 0506994 12 509 246 21 408 182 13 04 

Refunding of Series 20058GORefunding Bonds Ta Global Proceeds Escrow 

3886 251 73 1939 753 54 0237460 0237460 3802 124 70 84 127 02 01 

20 818 680 31 639 19 20 223 669 76 594 990 47 08 

Delivery date 


05102 2013 

1369403 




2013 

d 

TO 


FROM 

Ann Hardy 

Ext 2060 

MEETING DATE 


VII 12 

122 2013 

12013 



Financial Report for period ended 31 12 

UNAUDITED for information All reports are 

provided 

athttp www 

brunswickcountync Gov Portals 0bcfiles 

CurrentFYFinancialReport pdf 


General Fund 

Presented on the Brunswick County Government website is a schedule of revenues and expenditures 

budget and actual for the General Fund for the period 

ended 31 12 on the cash basis with comparative 

actual amounts for the period ended 12 31 1 1 

Total revenues for the General Fund at 31 12 are 938 million compared to 932 million at 12 31 11 

for an increase of06 million or07Total revenues collected are 62 of the amended budget 

for the 

fiscal year 

Total 

expenditures for the General Fund at 31 12 are 70 1 million compared to 693 million at 

12 31 11for an increase of08 million or12 Total expenditures are 46 of the budget 

for the fiscal 

year 

Total fiscal year to date revenues are greater than total 

expenditures by 237 million compared to 238 

million in the prior year for a net 01 million change 

The deposits in transit for ad valorem lockbox 

payments on December 31 2012 were 

approximately 3 million higher than the prior year which 

impacted the December financials From an early 

review of January collections it appears that 

collections are 3 million higher than the prior year to date The January 31 2013 financial report will 

provide more information upon which to analyze the two years 

Water Fund 


budget and actual and changes in fund balance for the Water Fund for the period 

cash basis with comparative actual amounts for the period ended12 31 11 

ended 31 12 on the 

Total revenues for the Water Fund at 31 12are 114 million compared to 117 million at 12 31 11 

for a decrease of03 million or3 mainly due to less irrigation water sales in the current fiscal year 

Total revenues are 57 of the budget for the fiscal year 

Total expenditures for the Water Fund at 31 12 are 81 million compared to 7 million at 12 31 11 

for an increase of04 million or6 Expenditures are 45of the budget for the fiscal year 

Total fiscal year to date revenues are greater than total expenditures by 3 million as compared to41 

million in the prior year for a net decline of08 million Net transfers to other funds are36 million as 

of12 31 

12 compared to 27 million at12 31 11



budget and actual for the Wastewater Fund for the period ended 31 12 on the cash basis with 

comparative actual amounts for the period ended 12 31I 

Total revenues for the Wastewater Fund at 31 12 are 82 million compared to 7 million at 

12 31 11 for an increase of05 million or6 Total revenues are 

currently 41 of the budget 

for the 

fiscal year 

Total expenditures for the Wastewater Fund at 231 12are59 million compared to S6 million for an 

increase of03 million orS Total expenditures are currently 28 ofthe budget for the fiscal year 

Revenues are greater than expenditures at12 31 

by23 million compared to21 million at 12 31 11 

for an increase of02 million Net transfers in were 08 million at 31 12 compared to net transfers 

out of24 million at 12 31 11 

Key Indicators of Revenues and Exaenditures 

Presented on the Brunswick County Government website are charts with actual 

history current month 

actual amounts and annual budget information for major revenues and expenditures in both the enterprise 

and general funds 

Cash and Investments 

A Summary of Cash and Investments is presented on the Brunswick County Government website as of 

31 12 reports that the County had 157 million of unrestricted cash and investments in all funds 

including those accruing for outside agencies that the county performs collections plus 214 million of 

capital project restricted cash from debt proceeds 

All cash and investments are earning an average yield 

of01S 

The various unaudited financial reports are presented for information and no action is requested 

FISCAL IMPACT 





CONTRACTS 

AGREEMENTS 




Receive Monthly Financial Report Through December 2012 as information 

Revised2013 Jan 04

ATTACHMENTS 

1 

2 

3 


APPROVED 

DENIED 

DEFERRED 

UNTIL 

ATTEST 

SIGNATURE 


OTHER 

Revised2013 Jan 04

a 

Purpose 

Proposed Brunswick County Small Business Advisory Commission 

leaders with 

To provide a structured means for the business community to provide county 

feedback on ways the county can become more business friendly and streamline our 

permitting and regulatory processes and to translate that feedback into concrete proposals 

for presentation 

to the Board ofCommissioners 

To provide a structured forum in which the business can 

community interact with 

governmental entities which serve provide 

resources to or otherwise impact Brunswick 

County s business climate 

To promote and foster business growth and job creation in Brunswick County 

Meeting Schedule Details 

The commission shall meet at least quarterly 

The commission shall establish a regular meeting schedule at its first meeting 

Meetings shall be governed in accordance with Robert s Rules of Order 

A quorum shall be a 

majority 

Membership Requirements 

Members shall be actively engaged in their primary business in Brunswick County and 

shall ideally reside within the county 

If any member serves as a representative of another organization and their membership or 

board membership in that organization ceases for any reason their position on the 

commission shall be deemed vacant and a new member may be selected in accordance 

with the criteria below 

Leadership 

The commission shall elect a chairman from among its membership at its first meeting 

each year 

The commission shall elect a vice chairman from among its membership at its first 

meeting each year 

The commission shall elect a 

secretary from among its membership at its first meeting 

each year Additionally staff support may be enlisted for taking minutes and other 

administrative tasks 

Reporting 

The chair of the commission shall deliver a report to the Brunswick County Board of 

Commissioners at least once each calendar quarter 

Membership Structure 

1 Brunswick County Economic Development Director 

2 One representative from the Brunswick County Economic Development Commission 

board first term expires December 2015 two year term thereafter selected by the 

Brunswick County Economic Development Commission

3 One representative from the Brunswick County Economic Development Foundation first 

term 

expires December 2014 two year term thereafter selected by the Brunswick 

County Economic Development Commission 

4 One representative of an 

existing industry in Brunswick County with fewer than 100 

employees first term expires December 2015 three year term thereafter selected by the 

Brunswick County Economic Development Commission in December of the year in 

which the term 

expires 

5 One representative of an existing industry in Brunswick County with 100 or more 

employees first term expires December 14 two year term thereafter selected by the 

Brunswick County Economic Development Commission in December of the year in 

which the term 

expires 

6 Brunswick Community College Small Business Center Director 

7 President CEO of the Brunswick County Chamber of Commerce orhighest ranking 

full time staffer if title position designations change 

8 One member of the Brunswick County Chamber of Commerce board of directors first 

term 

expires January 2014 one year 

term thereafter selected by the Chamber no later 

than January of the year in which the term 

expires 

9 Executive Director of the North Brunswick Chamber of Commerce or highest ranking 

full time staffer if title position designations change 

10 One member of the North Brunswick Chamber of Commerce board of directors first 

term 

expires in August 2014 one year term thereafter selected by the Chamber no later 

than August of the year in which the term expires 

11 Executive Vice President ofthe Southport Oak Island Chamber of Commerce or 

highest ranking full time staffer iftitle position designations change 

12 One member of the Southport Oak Island Chamber of Commerce board of directors first 

term 

expires in August 2014 one year term thereafter selected by the Chamber no later 

than August of the year in which the term 

expires 

13 One representative of the Bald Head Island Chamber of Commerce selected by the 

Chamber 

14 One representative of the residential real estate 

industrytwo year term appointed by the 

Brunswick County Board of Commissioners in December of the year in which the term 

expires 

15 One representative ofthe commercial real estate 

industry three year term appointed by 

the Brunswick County Board of Commissioners in December of the year in which the 

term 

expires 

16 One representative of the construction 

homebuilding industry first term expires 

December 2014 two year term thereafter appointed by the Brunswick County Board of 

Commissioners in December of the year in which the term 

expires 

17 One representative of the agriculture 

agribusiness community first term expires 

December 2015 two year term thereafter appointed by the Brunswick County Board of 

Commissioners in December of the year in which the term 

expires 

18 One representative of the tourism industry first term expires December 2015 three year 

term thereafter selected by the Brunswick County Tourism Development Authority in 

December of the year in which the term 

expires 

r

19 One representative of the retail sector first term expires December 2014 two year term 

thereafter appointed by the Brunswick County Board of Commissioners in December of 

the year in which the term 

expires 

20 One Professional Civil Engineer or Environmental Engineer PE who does business in 

and is notafull time employee of any governmental entity first term 


expires December 2015 two year term thereafter appointed by the Brunswick County 

Board of Commissioners in December of the year in which the term 

expires 

21 One representative of the restaurant hospitalityindustry first term expires December 

2014 two year term thereafter appointed by the Brunswick County Board of 

Commissioners in December ofthe year in which the term 

expires 

22At large appointed by the Brunswick County Board of Commissioners first term expires 

Dec 1 2014 two year term thereafter 

23At large appointed by the Brunswick County Board of Commissioners first term 

expires 

Dec 1 2015 two year 

term thereafter 

3 

EX OFFICIO NON VOTING BUT INVITED TO ATTEND 

ESC Eli Smith 

BCC Workforce Development 

Brunsco Planning Department 

Liaison from the Brunswick County 


Liaison from the Planning Board

T 

19 

KETURNTlAPPLICATION TO 

lUeborttrGo Clerk to tlu eonsd 

EstsaU 

Post OAfce Box 219 

Bolivio Nort Carollwt 26422 

Yoor Applleaitbo To 

1i 4 

PttoseNsoben910 253 Ai7 

Fa Numbers910 253 2004 


APPLICATION FORAPPOINIMBNTTO BOARDS ANDCOMMi ITBl4 S 

The uadeni ed is lntesroaoed Iln community eervica snd provides thisin8orms nfar use by the Bnmswick County 

Bond ofCo missioners in canslderir blslher qualiScadons for appointment 

to boards or committees 

pLaAS d PRitrIT 

Iam Interested in servlnF on CcZ C 

FuU Nana 

p v 1 l tEIS 

Listcon pkte addren Place includs street name town post office boot number all flat b sppllcable 

Contact Infornsatiott Home Phone 

Mobib 1D Z7 9 S9s 8 

work 9 V e2 6oG 

Email Address 

Fa Number 

okeKke ldR h tc G o e 

O 

8 Z I 1 G 

Permanent Residaatof Bnmswidc County IYm No How many years 

Re isterod to vote is Hnmsaich County YesNo 

Present JoWEmployrr Address 

S E4fr 

tpby II i2 sSwr y c C o wN Y 

STS o r C 

FducadonalBack rottnd 

ExperiencelTrainlrtQ that would qualify for appoindment 

sQtle r 

Z avd 6ZEE9tr80 i 6 Kkid 13Ca3Sd1 dH Wdi S S Z I OZ G T oaQ

Are you cnrrandy aarvin on aap other Hoarda in BrunswickCountyY 

Nol 

If Yea Liat Nanof Board 

3 Rcals tc 

Current CiviNComroty Participateon 

5 

Do you antkipate any can8icb of irnerest if appointed No 

ifYaa Explain 

Yee 

tc71D 

l 

7 

g alad 6ZEE9 80 T 6 KHd 13C2l3SH dH WdHS S Zi OZ L T ia

a 

u y 

November Zola 

Resume 

John Waynt Alan Holden 

DateofBlrtl February31949 

Wilmington NC 

j 19I Ocean Hlvd East 

Holden Hesch NC 28462 

Q Alan Holden Vacations 

RF MAX at the Heach 

l28 Ocean Hlvd West 

9i0842 6061 ext 216 

Email col AtZ QB pVC cocn 

Call 910 279 5938 

ShaUotte High ScLool Grade 11 

Shallotte NC 

Blue Ridge School for Boys Grade l2 1966 1967 

Hendorsonville NC 

Mathoclist Colley Four Years 1967 1971 

FsyotteNille NC 

BA History Social Studies 

Captain 100 Too US Coast Cluard License 

GRI Graduate of the Realwr Institute 

CR3 Cardfied Raidenttal Specialist 

CRB Certified Real Estate Hrokeraga Manager 

ABR Accredited Buyer Representative 

RRS Raideatial Resort Specialist 

CLHMS Certified Lux uy Home Marketing Specialist 

SRS Seller Representative Specialist 

BCBroker io Charge 

ePRO Technology Certification 

SFR Short Soles dt Foreclosure Resource 

Qd 

6zEE9i80 t 6 

Xdd 13C213Skl dH 

WdtiS ZiOZ Li iQ

a 

c 

Sate Lkeas 

North Carolina Rea Estate 

39635 1976 

Na ios Lic enls 

U3 Matins Merchant Captain 100 Ton 

Serial M 1OS3577 

National Assodatioa ofRealtors 

Nacth Carolina Association ofRealtors 

Southern KinetLh Association Pmtessional Tour 

National Association ofHome HuiIders 

Brunswick County Horne Builder Association 

National Vacadoa Rattal Managers Association 

North Carolina Vacations Raatal Managers Association 

NCCRS 

CRS 

Mayor Town ofHolden Beach NC 

Brunswick Coalmunity Hospital Board of Trustees Chair 

Bnu ewick Coma vnityCollege 

Foundation Hoard 

Methodist College Board ofvisitor 

Brunswick County Planning Board 1991 1993 

Brunswick County Tourism Development Authority 

Director NC Travel CouaciVDirector NC Travel Industry Association 1998 

201lU 

Brunswick County Health Departraent Advisory Board 19942010 

Bank of NC Hoard ofDiroctor BevaswicJc County 

Hack of America Board of Directors Bnurawick County 

Hank ofAmerica Board of Directors Easters NC 

President Holden Beach Property Owne Association 1000 people 2002 

2oos 

Mayor Pro Tempore Holden HeAOh 1973 1976 

Holden Bach Cortunissioaer1973 1976 

Holden Beach Flossing Hoard 1977 1985 

Holden Beach Hoard ofAdjustment 1978 1983 

Holden Bach Director of Fanergency Management 2007 201 

Volunteer FiremanTri Brach FireDepa nent 

President Wat Brunswick High School Booster Club 1992 

President Lora Toast Masters Founding Member 1989 

Trustee Holden Beach Chapel2002 201p 

F oTtR 

g aced 

6ZEE9y 80T6 

Xdd 

13C J3Sd 

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i69 

Chairman Building dlt Omunds Holden Beteh Chapel Completed S 1 SM 

Renovation 

Founding Member Holden Beach Merchants Association 1974 2010 

President South Hnnuwick Islands Chamber ofCoamaercdBrunawicJc County 

Chamber ofCommerce 

FoundiaS Prpident NC Vacation Rental Menages Association 

Brunswick Comtnuaity College Trustee 2009 201ja 

Polutlcai Action 

Original Chairman for Congresaatian Mike Melntyre s Brunswick County 

Campaign to present time 24 ears 

RPAC Contributor including multiplo year es a GoldenR 

ReattQr 3ervicr 

Hrurrswidc County Association of Realtors 

President South Brunswick Islands Board 

Vice President Bruaswidc County Association of Realtors 

Chaired NCAR Profesdonal Standards 

Saved on NCAR Legislative Committee 

Served on NCAR Comrmrtion Coaunittee TwioNCo chair once 

Served onNCAR Property Management Clovera or 

Chair Lora Professional Standards Committee 

Chair Local CMevance Committee 

NAR Foundi g Committee Resort Committee 

NAR Resort Committee 

Chairman Brunswick County Association ofRealtorsBuilding Committee 

Canstrvction ofNew S3M Facility 

Founding President NC Vacation Rental Manager Association 1997 2000 

Director NC Vacation Rental Managers Association 

NCCRS Director 2007 2008 

Realtor Achlavcnreab 

RFJMAX Lifetime Achievement Award 

RF JMAX Spirit Award 

Tap RPJMAX Agent inNC SC 2200 Agonts 2002 2005 

Top Ten RFJMAX Agenb NC SC 2001 

RP IMAX Eagle Award Top Leader Award 2003 2003 

NC Realtors Hall ofFame Statewide Award 2006 

REMAX Hall ofFameRE MAX International 

Hen BellCamrnumty Servico Award 

NC Rea tors Association Statewide Individual Award 2008 

Bnauwidc Island Soard ofRealtors Realtorofthe Year 1987 

SCAR Distinguished Service Award 2008 

9 abed 6ZEE9 80 T 6 XHd 13C213SFJ dH Wdt 5 S Z T OZ L i aQ

t 

Saltwar Fishing 

Boating 

Motorcycle Riding 

RBlMAX at the BeachFi liocations 

Alm Holdm Vacations 

Sea Catles Inc Licxnsed Raidentittl Commercial Builder 

Concord Methodist Supply NC 

Holden Besch Chapel Holden Beach NC 

FIl rs 

Shsae Holden 3oa 

Dorf Holden Daughter In Law 

Curran HoldenCraad9on 

Morraa Holdmt granddaughter 

Kealani HoldenC3r uddaughter 

iced 

6ZEE9i80T6 

Kdd 13C213Skl1 dH WdbS ZTOZ Lt iQ

THNICALOOORDINATING OOMM ITT 

Organirationl Muniapality 

Carolina 9iores 

9nset Beach 

Cxean Isle Beach 

9lotte 1 

9iallotte 2 

Holden Beach 

Name 

Walter Goodenough 

Mary Louise Knight 

RchardCrrato 

Debbie 9nith 

bra MdLllough 

Alan Holden 

3 

Varnamtown lid I w 

Brunswick County 1 

Brunswick County 2 

8runswidc County Transit 

NC House District 17 

NC nate District 8 

NC Board of Transportation 

NCDOT 

William See 

FpFrank Ilex 

fin BIIFabon 

Tripp 9oane

130122 Agenda Packet - Brunswick County Government

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