BOS Minutes 5-22-13 - West Whiteland Township

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WEST WHITELAND TOWNSHIP
BOARD OF SUPERVISORS
BUSINESS MEETING
Minutes of the Second May Meeting May 22, 2013
1. Call to Order.
Chairman Keith Choper called to order the second May business meeting of the West
Whiteland Township Board of Supervisors at approximately 6:40 p.m. in the Municipal Building.
Those present besides Mr. Choper were as follows:
Steve Soles
George Turner
Michael Cotter
Pam Gural-Bear
Joe Roscioli
John Weller
Vince Pompo
Vice-Chairman
Member
Township Manager
Assistant Township Manager
Public Works Director
Planning Director
Solicitor
ANNOUNCEMENTS:
Mr. Choper noted the rules for conduct at public meetings and what constitutes a formal
action by the Board of Supervisors are represented on the back of every meeting agenda. He
further announced that the Board met in executive session prior to the meeting to discuss
matters of litigation and personnel.
The first West Whiteland Fire and Police Community Day was held on Saturday, May 18
in the parking lot of the Township building, 101 Commerce Drive. The Board extended their
thanks and appreciation to the Police and Fire emergency responders and representatives from
the West Chester Emergency Response Team for the informative show presented and the
valuable work they do.
The Miller Park Concerts will kick off its 20th anniversary season on June 9 with the
music of Blackthorn. Mr. Choper invited all to attend.
PUBLIC COMMENT:
None.
HEARINGS:
Transfer for Liquor License - Anthony’s Coal Fired Pizza
A hearing was held on the application of Anthony’s Coal Fired Pizza for transfer of liquor
license to the Fairfield Place Shopping Center, 123 Swedesford Road. In attendance for the
applicant was Edward McHugh, Gary Friedberg, attorney for the applicant, and Anthony

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Sandstrom, regional manager for Anthony’s Coal Fired Pizza. Testimony was given and a court
reported record was taken by Elaine Parrish, Court Reporter.
A motion was made by Mr. Turner, seconded by Mr. Soles, to enact Resolution 2013-20
approving the transfer of Restaurant Liquor License No. R-13525 into West Whiteland Township
from East Pikeland Township, Pennsylvania. Mr. Choper called for public comment and there
were none. The motion was unanimously approved.
Hilltop Crossing Conditional Use
The conditional use application of Turkshead Commercial LLC was to create six new lots
for single family detached dwellings and a new cul-de-sac on a 5.85-acre lot at the southeast
corner of Boot and Copeland School Roads. A draft Decision and Order was discussed. A court
reported record was taken by Court Reporter Elaine Parrish.
A motion was made by Mr. Soles, seconded by Mr. Turner, to approve the conditional
use application of Turks Head Commercial LLC for the proposed Hilltop Crossing residential
subdivision as set forth in the Decision and Order dated May 22, 2013, with the following
amendments:
Condition no. 6-b shall be amended to add "... and the location of the sidewalks shall
be disclosed in all marketing and related sales materials".
Condition no. 10 - the third sentence shall be amended to substitute "Board of
Supervisors" in place of "Township’s consultants".
Mr. Choper called for public comment and there were none. The motion was unanimously
approved.
NEW BUSINESS:
4. Batting Cages at Meadowbrook Manor
Tyler Ronayne, of Boy Scout Troop 55, reviewed his proposed Eagle Scout project to
construct batting cages at the Meadowbrook Manor Park. The cages would be available for use
by both the public and Exton Little League. Mr. Turner said that both Exton Little League and
the Meadowbrook Home Owners’ Association approved of the project. In addition, Tyler sent
letters to the residents on Hillside Drive notifying them of the proposed project and asking them
to respond to him with any questions/concerns within 15 days of receipt of the letter. Mr.
Cotter suggested that permits not be issued until confirmation of approval has been received
from the property owners.
Mr. Soles made a motion, seconded by Mr. Turner to approve the Eagle Scout project to
construct batting cages at Meadowbrook Manor Park subject to confirmation that property
owners do not object to the project and its proposed location along the tree line, and if so, the
relocation of the project to a mutually agreed upon area generally within the former sand
volleyball court area. Mr. Choper called for public comment. Mr. Johnston asked who would be
responsible for maintenance of the equipment. The Fields Manager for Exton Little League was
in attendance and confirmed that Exton Little League would maintain the equipment, and an
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agreement outlining same would be executed between the Township and Exton Little League.
There being no further public comment, the motion was unanimously approved.
The Board welcomed Austin Loeliger, of Boy Scout Troop 14, who was in attendance
working toward his Communications Merit Badge.
2. Authorization to Advertise RFP for Planning Consultant - Lincoln/Whitford
Corridor Project
John Weller reviewed his Memorandum dated May 17, 2013 and provided a background
on the project. He explained that a number of property owners along the Lincoln Highway
Corridor are interested in developing projects that are not accommodated by the current zoning
ordinance or comprehensive plan. In addition, there are a number of vacant lots not being
developed, which would suggest that the current zoning along the highway is not serving the
Township well. The Township Planning Commission and Staff recommended undertaking a land
use study of the area. The Township applied for a received a Vision Partnership grant from the
Chester County Planning Commission (CCPC) in the amount of $43,470.00 to pay for 70% of
the cost of the study. A requirement of the grant is that the Township retain the services of a
professional planning consultant within 90 days of notification of the award.
The Board directed that the following modifications be made to the draft RFP:
Expedited process - 6 months vs. 15 months
Flat price
Totally objective planner
Division of the project into phases
Include an analysis of existing conditions, i.e. sewer waste water capacity
State the number of copies of the proposal to be submitted to save the Township
from making extra copies.
A resident in attendance asked who would pay the difference if the project ran over the
amount of the grant. Mr. Weller explained how the funds received from CCPC would cover 70%
and the Township would pay 30% - the amount received from the grant is based on current
pricing in the industry, and the proposal accepted for the project would be one that fit within
the funds allocated for the project.
Mr. Turner made a motion, seconded by Mr. Soles, to authorize the advertisement of the
RFP, with the modifications as noted by the Board members in the discussion above, for a
professional planning consultant meeting the program requirements of the Chester County
Planning Commission Vision Partnership Program to assist in the preparation of a land use study
and plan for the Lincoln Highway and Whitford Road corridors, as outlined in John Weller’s
Memorandum of May 17, 2013. Mr. Choper called for public comment and there were none.
The motion was unanimously approved.
3. Creation of Lincoln Highway/Whitford Road Corridor Committee
The Board reviewed John Weller’s Memorandum dated May 17, 2013 for the creation of
a volunteer Corridor Study Committee ("Committee") to oversee the development of a land use
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plan for the Lincoln Highway and Whitford Road corridors, in connection with the Vision
Partnership grant received from the Chester County Planning Commission.
The Board was not choosing the volunteers at the present time, but merely identifying
the process by which the volunteers would be recruited. Mr. Cotter suggested handling the
matter similar to the present process for recruitment of volunteers for the Township
Commissions - have interested persons submit a letter of interest and resume, and then
interview with the Board of Supervisors. A recruitment notice will be placed on the Township’s
website, Constant Contacts, and possibly the Daily Local News. The Board is seeking a broad
spectrum of people including both residents and property owners within the Township.
Mr. Choper asked for public comment. Mike Malloy, of the Hankin Group, suggested
there be someone with commercial real estate experience who understands the market today;
not someone who has a vested interest in the outcome, but someone who has an
understanding of real estate at the commercial level whether citizen or representative of a
land owner.
N.)
The Board directed the Township Manager to draft a notice for recruitment.
OLD BUSINESS:
3. Formal Action on Hazard Mitigation Grant
Pam Gural-Bear’s Memorandum dated May 17, 2013 was reviewed and discussed.
Mr. Soles made a motion, seconded by Mr. Turner, to authorize the Township Manager
to execute the Hazard Mitigation Grant Agreement on behalf of Brian Johnston with the
understanding that no Township funds will be used for the completion of this project including
acquisition, demolition and conversion of the property to permanent open space. Mr. Choper
called for public comment and there were none. The motion was unanimously approved.
PLANS:
Collegium Charter School Land Development
Mary Ann Rossi, attorney for the applicant, and Jeremy Maziarz, of Chester Valley
Engineers, were in attendance on behalf of Collegium to answer questions regarding its land
development plan to construct a 19,540 square foot addition to the existing building to be used
for a gymnasium, fitness center, locker rooms, and classrooms for music and art instruction.
John Weller’s Memorandum dated May 17, 2013 was discussed.
Mr. Soles made a motion, seconded by Mr. Turner, to grant final land development
approval to Collegium Charter School with the conditions as outlined on pages 3 and 4 of John
Weller’s Memorandum dated May 17, 2013. Mr. Choper called for public comment and there
were none. The motion was unanimously approved.

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MONTHLY REPORTS:
Accounts Payable Warrant Report
A motion was made by Mr. Turner, seconded by Mr. Soles to approve the Accounts
Payable Warrant Report dated May 22, 2013, for check no’s. 51080 - 51140 for a total amount
of $230,217.90. Mr. Choper called for public comment and there were none. The motion was
unanimously approved.
MINUTES:
Approval of Minutes: May 8, 2013
May 16, 2013
Mr. Choper made an amendment to the May 8, 2013 minutes, and Mr. Soles made an
amendment to the May 16, 2013 minutes.
Mr. Soles made a motion, seconded by Mr. Turner, to approve the May 8, 2013 minutes
and the May 16, 2013 minutes as amended. Mr. Choper called for public comment and there
were none. The motion was unanimously approved.
OLD BUSINESS: (Continued)
1. Award of Demolition Contract - 222 N. Pottstown Pike
Joe Roscioli’s Memorandum dated May 14, 2013 was reviewed.
Mr. Soles made a motion to award the building demolition at 222 North Pottstown Pike
to A. J. Jurich, Inc. in the amount of $79,400 plus the necessary excavation, piling, loading,
hauling, and disposal of any additional contaminated soil inspected by SSM Group at $155 per
ton for a total estimated cost of $91,800 and to authorize the Township Manager to execute the
Independent Services Agreement, subject to receipt of any outstanding documentation and the
required Certificate of Insurance. Mr. Choper called for public comment and there were none.
The motion was unanimously approved.
4. Award of Traffic Signal Repair and Maintenance Contract
Mr. Turner made a motion, seconded by Mr. Soles, to reject the bids received and direct
Staff to make modifications as they see appropriate to get a more favorable response. Mr.
Choper called for public comment and there were none. The motion was unanimously
approved.

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PLANS: (Continued)
Exton Park Multi-Use Field Parking Lot Plan
John Weller’s Memorandum dated May 17, 2013 was reviewed and discussed. Mr.
Choper noted that the plan notes referenced "heavy equipment" without a definition.
Mr. Soles made a motion, seconded by Mr. Turner, to grant final land development plan
approval to the plan set titled "Proposed Parking for Multi-Use Field at Exton Park" dated April
4, 2013, prepared by Chester Valley Engineers for West Whiteland Township, deleting "heavy
equipment" from Tree Protection Note no. 6, and subject to the waiver of §281-6 of the West
Whiteland Township Subdivision and Land Development Ordinance granted by this Board on
January 23, 2013. Mr. Choper called for public comment and there were none. The motion
was unanimously approved.
OLD BUSINESS (Continued)
2. Rental Inspection Program
The matter was tabled.
S. Notice of Adoption of Safety Manual
The Board took notice of the adoption of the Safety Manual. Mr. Turner complimented
all who worked on the Manual.
NEW BUSINESS:
1. Resolution 2013-21 Disposition of Media
A motion was made by Mr. Soles, seconded by Mr. Turner to enact Resolution 2013-21
disposing of one memory card for Board of Supervisors meeting of April 25, 2013, and the
reformatting of one memory card for Planning Commission meeting of April 15, 2013, and two
mini tapes for Municipal Services Commission meeting of April 9, 2013. Mr. Choper called for
public comment and there were none. The motion was unanimously approved.
Adjournment:
The meeting adjourned at approximately 9:00 p.m.
su
Michael A. Cotter
Township Manager
N.