Pre-bid meeting minutes for fuel ITB.pdf - United Nations in Cambodia

- Information related with deadline, place and how to prepare and submit the
proposals;
- Information related with the request for amendment and withdrawal of bids;
- Method for requesting clarification from bidders;
- Bid validity period: 120 days after the closing date;
- Bid/proposal security: to be submitted in the bid envelop in the amount of US$4,000
and could be in the form of bank guarantee, certified or another forms as specified in
the RFP document;
- Performance security: to be submitted by successful bidder in the amount of
US$20,000 and valid 30 calendar days beyond the contract period;
- Documents and supporting documents required for submission (Bid Security, Bid
Submission, Price Schedule, and Documents to be completed in accordance with
Clause 3 of Schedule of Requirements);
- Technical specifications and purchasing price;
- Method for the evaluation of bid.
QUESTIONS RAISED DURING PRE-BID MEETING:
Question 1:
Answer 1:
Question 2:
Answer 2:
In regard to tax exemption as required in the schedule of requirements, does it
mean that Fuel Company is required to process all necessary papers from the
Council for the Development of Cambodia (CDC) up to Tax Department on
behalf of UNDP in order to receive official Tax Exemption Permit? What if the
government does not approve?
UNDP will prepare letters requesting tax exemption to be submitted to CDC
and Tax Department. Contracted Fuel Company will be responsible for
submitting documents to these authorities. Since it is the request from UNDP, it
is believed that the request will be approved since UNDP is exempt from taxes.
In the event that government does not approve the request, UNDP will be
responsible for coordinating with the government.
Shall Fuel Company issue monthly invoice separately to each UN agency or just
submit a common invoice to UNDP alone?
As indicated in payment terms on page 19, monthly invoice shall be submitted
per UN agency basis.