Award Letter Template - NACUBO IRC
Award Letter Template - NACUBO IRC
Award Letter Template - NACUBO IRC
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[insert date]<br />
Dear [insert awardee name],<br />
On behalf of [insert name of granting body], we are pleased to inform you that your proposal entitled “[insert name of<br />
award. ie. Research <strong>Award</strong>]” has been awarded a [insert amount] [insert name of award].<br />
The purpose of this award is to [insert purpose].<br />
The period of support for this award is from [insert funding dates, if any]. Funds will be disbursed through the [insert<br />
name of granting body] in [insert number of installments ex. in two equal-amount installations] and will be subject to the<br />
following pre- and post-award conditions (select as applicable):<br />
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Acknowledge acceptance of this award by signing and returning a copy of this agreement.<br />
If IRB approval is required for your proposal, provide [insert name of granting body] with a copy of the IRB<br />
approval documents from your institution for work involving human subjects or samples obtained from human<br />
subjects.<br />
Provide proof of insurance and/or enrollment in International-SOS, Medical and Security Solutions, Products and<br />
Assistance Insurance.<br />
Provide proof of Institutional Animal Care and Use Committee (IACUC) approval from your institution, for work<br />
involving the use of vertebrate animal subjects.<br />
Provide a signed copy of the Assumption of Risk and General Release Form (provided under separate cover).<br />
To minimize the risk and transmission of infectious diseases from infectious patients to others and to prevent<br />
infection of research and laboratory staff exposed while conducting research activities, awardees are required to<br />
provide a copy of a Risk Reduction Plan developed with his/her faculty mentor prior to international travel.<br />
<strong>Award</strong>ees should acknowledge [insert name of granting body] in all presentations, publications and reports<br />
derived from the funding. Please use the [insert name of granting body] logo in publications, presentations and<br />
reports. Copies of publications for distribution must be made available to [insert name of granting body].<br />
<strong>Award</strong>ees may be asked to present work at a [insert name of granting body] sponsored event or workshop for<br />
awardees to share lessons learned, pool practical knowledge, and present progress on work.<br />
A brief narrative report [no longer than [insert page max]], monograph, or other significant publication upon<br />
completion of your work should be provided by [insert due date]. This report should include a list of any<br />
publications or presentations made during the course of the award. Where possible, please include copies of the<br />
aforementioned publications and presentations. Submission of this yearly narrative/progress and financial report is<br />
due 30 days after your award ends. A template may be provided at a later date. Please note this summary may be<br />
used to develop a press release, feature story or be used for development purposes. Images/photos are welcome to<br />
accompany any stories developed.<br />
<strong>Award</strong>ees may be invited to present a poster or research talk at a [insert name of granting body] sponsored<br />
symposium.<br />
In the event other funds are received to support your proposal, your level of effort changes, or your proposal aims<br />
are significantly altered for any reason, you are obligated to notify [insert name of granting body].<br />
<strong>Award</strong>ee shall be solely responsible for the payment of any and all taxes or fees, whether foreign or<br />
domestic, relating to awardee's activities under this Agreement or receipt by awardee of compensation<br />
therefore, including, without limitation, all federal, state, and local income taxes, all benefits and welfare<br />
taxes or contributions required under the laws of any jurisdiction, and any professional or licensing fees<br />
or other taxes or fees arising from awardee's activities hereunder.<br />
A – AWD GEN LTR 8-26-10
Congratulations again! We hope the [name of award] will provide you with an opportunity to make a meaningful impact<br />
towards addressing global health challenges.<br />
Sincerely,<br />
cc:<br />
cc:<br />
In accepting this award, I agree to the above listed conditions:<br />
_________________________________<br />
[Recipient’s name]<br />
Once your signed award letter is received, HGHI staff will work with you to finalize your award terms and set up a<br />
mechanism to disburse funds. A signed copy of this letter should be e-mailed, faxed, or mailed to:<br />
Contact Person, Title<br />
Address<br />
E-mail<br />
Fax<br />
A – AWD GEN LTR 8-26-10