Approve Board Minutes - River Delta Unified School District

BOARD OF TRUSTEES
RIVER DELTA UNIFIED SCHOOL DISTRICT
445 Montezuma Street
Rio Vista, CA 94571-1651
Meeting Date: June 18, 2013
BOARD AGENDA BRIEFING
Attachments: ____x___
From: Rick Hennes, Superintendent
SUBJECT
Request to approve
May 17, 2013 Minutes as submitted
May 21, 2013 Minutes as submitted
Item Number: 10.1
Action: _______
Consent Action: _x__
Information Only: _____
Background:
Status:
Attached are the minutes for the Board of Trustee’s meetings held on:
May 17, 2013 Minutes as submitted
May 21, 2013 Minutes as submitted
The board is to review for approval.
Presenter
Jennifer Gaston, recorder
Other People Who Might Be Present
Board
Cost &/or Funding Sources
None
Recommendation:
That the Board approve the Minutes as submitted.
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MINUTES
Special Board Meeting
River Delta Unified School District
Board of Trustees
May 17, 2013
1. Call Open Session to Order--The Special Meeting of the Board of Trustees was called to order at 8:30 a.m.
by Seann Rooney, President, Board of Trustees at the River Delta Unified School District Office, Rio
Vista, California
2. Roll Call of Board Members, Board Members Present:
Seann Rooney, President
Sarah Donnelly, Vice President
Marilyn Riley, Clerk
Alicia Fernandez, Member
Katy Maghoney, Member (Absent)
Don Olson, Member
Bill Schauer, Member
NOTE: also present; Dave W. Gordon, Sacramento County Superintendent of Schools (Superintendent
Search facilitator)
3. Review, approve Closed Session Agenda and adjourn to Closed Session
Member Schauer moved to approve, Member Fernandez seconded. Motion carried 6:0:1 (Member Maghoney absent)
4. Closed Session
4.1 The Board conducted Superintendent candidate interviews. Dave Gordon Sacramento County
Superintendent of Schools also participated in the candidate interviews.
5. Report Closed Session actions – There were no Closed Session actions to report.
6. Adjournment: There being no further business before the Board, Board President Rooney asked for a motion
to adjourn.
Member Riley moved to approve, Member Fernandez seconded. Motion carried 6:0:1 (Member Maghoney absent)
The meeting was adjourned at 3:30 p.m.
Submitted
Approved:
_______________________________
Rick Hennes, Superintendent
____________________________________
Marilyn Riley, Clerk, Board of Trustees
jg
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RIVER DELTA UNIFIED SCHOOL DISTRICT
MINUTES
REGULAR MEETING
May 21, 2013
1. Call Open Session to Order – Board President Rooney called the Open Session of the meeting of the Board of
Trustees to order at 5:00 p.m. on May 21, 2013, at Bates Elementary School, Courtland, California.
2. Roll Call of Members:
Seann Rooney, President
Sarah Donnelly, Vice President
Marilyn Riley, Clerk
Alicia Fernandez, Member
Don Olson, Member
Katy Maghoney, Member
Bill Schauer, Member
Also present: Rick Hennes, Superintendent,
3. Review, Approve Closed Agenda and Adjourn to the Closed Session
3.1 Board President Rooney announced items on the Closed Session Agenda.
3.2 Public Comment on Closed Session Agenda Items. – None
4. Board President Rooney asked for a motion to adjourn the meeting to Closed Session @ 5:02pm.
Member Schauer moved to approve, Member Donnelly seconded. Motion carried 7:0:0
5. Open Session was reconvened at 6:40 p.m.
5.1 Roll was retaken, all were present.
Also present: Rick Hennes, Superintendent; Sonnya Kale, Chief Business Officer, and Jennifer
Gaston, Recorder.
5.2 The Pledge of Allegiance was led by Marie Straub, a Bates Elementary School teacher.
6. Report of Action taken, if any, during the Closed Session (Government Code Section 54957.1)
6.1 Board President Rooney reported the Board took the following actions:
6.1.1 (4.2.1 Closed Agenda) The board conducted final interviews for Superintendent and it is the board’s intension
to announce and take action at the June 18, 2013, Regular Board Meeting.
7. Review and Approve the Open Session Agenda
7.1 Member Rooney pulled Action agenda item No.11 from the agenda.
Member Schauer moved to approve the amended agenda, Member Donnelly seconded. Motion carried 7:0:0
8. Public Comment: There were no comments from the public.
9. Reports, Presentations, Information
9.1. Board Member(s), Committee Reports and Superintendent Report(s) and/or Presentation(s) –
Board Members’ report(s):
9.1.1 Member Olson made a visit to Rio Vista High School to see the playhouse built by students during a recent
shed building competition in Sacramento. During his visit he watched as the students installed a solar water
heating system for the sink and shower.
Member Donnelly commented that she had attended the Academic Awards Ceremony at Rio Vista High
School. There were many Rio Vista High School students honored in attendance for the ceremony and was
pleased to announce that Soroptimist was able to present scholarships to four deserving young women.
9.1.2 Committee Report(s) – None reported
9.1.3 Superintendents’ reports -
9.1.3.1 Mr. Hennes announced there were many Isleton Tiger’s staff present in the audience as he
congratulated them for receiving the Title I Academic Achievement Award for the second year in a row, as
well as being a Distinguished School the prior year. He commented that a few Isleton staff members
attended the Title I Academic Achievement Awards reception in Sacramento on Friday, May 17, 2013. Mrs.
Van Ruler, principal of Isleton Elementary School, introduced the staff members present in the audience.
Mr. Hennes thanked the Rio Vista High School Staff, the district counselors, and counselors from Rio Vista
CARE for their support during a very difficult situation due to the loss of a Rio Vista High School student and
her father who were in a car accident.
Mr. Hennes mentioned that the district will not receive the 21 st Century Grant funding for the 2013-2014
school year at D.H. White Elementary School and Riverview Middle School. The grant is very competitive
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and other districts must have had a greater need for the funding. If the program continues during the 2013-
2014 school year alternative funding, grants or even community sponsors will need to be found. Mr. Hennes
has been talking with Ms. Becerra on how to fill this void.
Mr. Hennes attended a meeting regarding a new seal available for graduates on their diploma, the
“California State Seal of Literacy”. There were ten graduates from Rio Vista High School and twelve
graduates from Delta High School that met the criteria and will receive the seal on their diplomas.
Mr. Hennes reported that we had several successful sports teams in the district. The Rio Vista Baseball
Team made the play-offs, the Rio Vista Girls Softball Team made the play-offs, the Delta High Girls Soccer
Team made the play-offs, and the Delta High School Track Team was Tri-League Champions. He
apologized if he had failed to mention the success of any other teams.
Mr. Hennes attended most of the district’s open houses as well as the awards night at both high schools. He
also attended the College Day at Bates Elementary School, mentioning it was nice to see the Delta High
seniors walk in with their college t-shirts. He enjoyed watching the faces of the young Bates students as the
seniors gave their presentations of the importance of education and sharing which college they would be
attending in the Fall.
Mr. Hennes announced that the first round of interviews for the Riverview Principal’s position will be held on
Thursday, May 23, 2013 and Board members Donnelly, Riley and Olson will assist Mr. Hennes with the
second round of interviews on Friday, May 24, 2013.
Mr. Hennes congratulated Mr. Bard and the students of Rio Vista High School who attended the shed
building competition in Sacramento with their success. He mentioned there was an article in the Fairfield
newspaper that was quite impressive.
Mr. Hennes attended the Cinco de Mayo festival at Walnut Grove Elementary School.
9.1.3.2 Mr. Hennes commented that board policy states that the Board of Trustees should conduct a Board
self-evaluation yearly and report its results publicly. With the Board’s approval Mr. Hennes will email the selfevaluation
form to be completed and returned by each Board member. Mr. Hennes will present the results at
the June Board Meeting.
9.2 Business Services’ Reports and/or Presentations on: Routine Restricted Maintenance, Deferred
Maintenance, Maintenance and Operations, Transportation Department, Food Services Department, District
Technology, and District Budget – Sonnya Kale, Chief, Business Services and Armando Orozco, MOT.
9.2.1 ADA/Enrollment Report – Sonnya Kale announced she has changed the format of the ADA
Report submitted to the Board each month. The previous report compared same month of current
and prior year, the new format will compare the current month to the prior month of the same year.
This month’s report had an increase of 17 ADA from last month. The P-2 report, which we receive
our annual funding has an increase of 10.5 from last year.
9.2.2 Monthly Financial Report – Ms. Kale presented the Monthly Financial Report as submitted.
9.2.3 Maintenance, Operations & Transportation Report – Armando Orozco reported they have been
surveying the site in preparation for the irrigation project at Rio Vista High School as well as
correcting the water and sewer billing with the City of Rio Vista. The anticipated start time for the
irrigation project is July. Mr. Orozco is also working with RGM & Associates on plans for repairs
needed to the gym and administration buildings.
Mr. Orozco reported the water supply at Delta High School is inadequate for the current irrigation
system. They have been researching options to increase the water supply in preparation for new
pumps and future irrigation systems.
Mr. Orozco is working with Conterra and Datapath to determine the installation locations for the
towers providing high-speed internet.
Mr. Orozco reported the entire gardening staff is back to work without the need of substitute
employees. Their schedule is still a work in progress.
Mr. Orozco reported the bus grants are potentially coming though, and he has been working with
several bus manufacturers to determine which bus would meet the restrictions of the Rio Vista ferry
as well as accommodating the capacity needs of the students. The transportation department may
need to make some route changes if the buses are unable use the ferry. Using a smaller bus that is
able cross the ferry will not have the capacity to hold the approximate 50 students from Ryer Island.
The mechanic has completely moved from the Rio Vista bus yard to the Courtland bus yard. The
mechanics have been working together as a team and have been able to completely dismantle a
spare bus, making needed repairs and reassembling, which hasn’t been possible in the past. Since
the move, some much needed cleaning of the mechanics shop has been done in Rio Vista making
it useful for additional storage. This additional storage is being used to house the tools and
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materials remaining from cleaning out the old Isleton maintenance shop, as well as bringing the
gardener’s equipment inside from the outdoors.
The transportation department has hired a new bus driver which will drive route 16 out of
Courtland.
9.3 Educational and Special Education Services Reports and/or Presentations - None to report
10. Consent Calendar
10.1 Approve Board Minutes
Regular Meeting of the Board - April 9, 2013
Special Meeting of the Board – April 28, 2013
Special Meeting of the Board – May 1, 2013
10.2 Receive and Approve Monthly Personnel Reports: May 21, 2013
10.3 District’s Monthly Expenditure Report: April 2013
10.4 To approve Vicky Turk and Stacy Knisley as Rio Vista High School’s Representative to the CIF
League and Laura Uslan and Michael Pettengill as Delta High School’s Representatives to the CIF
League for the 2013-2014 school year – Vicky Turk and Laura Uslan
10.5 To renew approval that the site principals from RVHS and DHS be authorized to approve overnight
travel within the State for athletic and academic programs for the 2013-2014 school year – Vicky
Turk, Laura Uslan
10.6 To approve the Independent Contract for the First 5 School Readiness program to hire Blanca
Maravilla to facilitate Library Story Time for the 2013-2014 school year –Not to exceed $1,750
from the First 5 funds - Claudia Gibson
10.7 To approve Mrs. Surla, Rio Vista High School teacher to travel to Washington D.C. July 8-12, 2013
to attend the Clarice Smith National Teacher Institute. Funded by Visual and Performing Arts – Vicky Turk
10.8 To approve the Independent Contract with Kontraband Interdiction & Detection Services, Inc. for school
year 2013-2014 – Not to exceed $800 from the General fund - Rick Hennes
10.9 To approve the amended General Agreement for Nonpublic, Nonsectarian School/Agency (Learning
Solutions) for the 2012-2013 school year, not to exceed an additional amount of $7,000 – Amy
Bettencourt
10.10 To approve the amended General Agreement for Nonpublic, Nonsectarian School/Agency (NettieT aTp
Consultants) for the 2012-2013 school year, not to exceed an additional amount of $9,000 – Amy Bettencourt
10.11 To approve the amended General Agreement for Nonpublic, Nonsectarian School/Agency (Northern California
Rehab) for the 2012-2013 school year, not to exceed an additional amount of $10,000 – Amy Bettencourt
10.12 To approve the program agreement with Butte County Office of Education/Migrant Education to provide
summer school for migrant students. – Sonnya Kale
10.13 To approve the Preliminary Budget and authorize the Superintendent or Board President to award the bid for
the re-roofing at the Isleton Elementary School Gym and Cafeteria Buildings – SFID#1 funds - Armando
Orozco
10.14 To approve the Preliminary Budget and authorize the Superintendent or Board President to award the bid for
the Re-roofing at Delta High School Administration Building – SDIF#2 funds - Armando Orozco
10.15 To approve the Preliminary Budget and authorize the Superintendent or Board President to award the bid for
Delta High School Low Voltage and Fire Alarm upgrades – SDIF#2 funds - Armando Orozco
10.16 To approve the Preliminary Budget and authorize the Superintendent to award a contract for remedial repairs to
the Student Parking Lot at Rio Vista High School – Settlement funds/SFID#1 funds – Armando Orozco
10.17 Donations to Receive and Acknowledge:
Noelle Gomes, Jeannine Mayhood, Shirley Buckly, Crista Haynes, Nadine Penick -
Rio Vista High School Incentive Fund
William Mortimore - In memory of Joseph Turk, RVHS Swim Team
Mr. & Mrs. Bruce Vieira & Family - In memory of Tim Vieira, RVHS Swim Team
William Mortimore - In memory of Tim Vieira, RVHS Swim Team
Mr. & Mrs. Duncan McCormick - $500 - RVHS Billy Dole Memorial Scholarship Fund
Mr. Myron Cabral - RVHS Billy Dole Memorial Scholarship Fund
Rio Vista Foundation - $1,000 – RVHS Swim Team
Lenese Coughran - $50 – RVHS Class of 1982 Scholarship Fund
Dutra Museum Foundation - $250 RVHS Edward Dutra Scholarship Fund
Dutra Museum Foundation - $250 – Deolinda Dutra Scholarship Fund
Kathi Hearn - $150 RVHS Associated Student Body account
Member Schauer moved to approve, Member Fernandez seconded. Motion carried 7:0:0
Action Items.
Board President Rooney acknowledged those who donated and thanked them for their support to the schools and the
district.
11. For the consideration and approval of the Superintendent Employee Agreement – Board President
Seann Rooney – Action item was pulled from the agenda.
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12. Request to conduct a Public Hearing concerning the use of 2013-2014 Tier III Funding Flexibility -
Sonnya Kale
Board President Rooney opened the Public Hearing for the use of 2013-2014 Tier III Funding Flexibility at
7:16 p.m. There was no public comment and the hearing was closed at 7:17 p.m.
13. Request to approve the adoption of Resolution #678 authorizing the use of 2013-2014 Tier III funding
flexibility – Sonnya Kale
Resolution #678 passed with a unanimous roll call vote 7:0:0
14. Request to approve the Elimination/Reduction of Special Ed Instructional Assistant Staff for
the 2013-2014 School Year – Mr. Hennes and Mrs. Bettencourt referenced the reduction in staffing is in
alignment with the FCMAT report and following the SELPA model.
Member Schauer moved to approve, Member Donnelly seconded. Motion carried 7:0:0
15. Request to approve the purchase of Ruckus wireless equipment – Fund 21 - Sonnya Kale reported the
implementation of Common Core will require wireless equipment at each site to provide testing. Board
President Rooney has requested a technology update presentation to be presented by Datapath at the
Regular August Board Meeting.
Member Schauer moved to approve, Member Fernandez seconded. Motion carried 7:0:0
16. Request to approve the purchase of the Dell EqualLogic PS6100XV, 15K SAS Drives (Server Storage) -
Fund 21 - Sonnya Kale commented that currently the server for the district is nearing capacity. When the
server reaches total capacity, data will drop intermittently. Daily use, Web based student attendance
records, and Common Core will far exceed the server’s storage availability.
Member Schauer moved to approve, Member Donnelly seconded. Motion carried 7:0:0
Board President Rooney has reminded the public that the regular June Board meeting will be held on June
18 th at Rio Vista High School which is one week later than the normal second Tuesday of the month.
17. Re-Adjourn to continue Closed Session at 7:33 pm
Member Schauer moved to approve, Member Fernandez seconded. Motion carried 7:0:0
18. Report of Action taken, if any, during continued Closed Session (Government Code Section 54957.1) – None to report.
19. Adjournment: There being no further business before the Board, Board President Rooney asked for a motion to adjourn.
Member Schauer moved to adjourn. Member Fernandez seconded the motion. Motion carried 7:0:0
The meeting was adjourned at 8:00 p.m.
Submitted:
Approved:
_____________________________
Richard Hennes, Superintendent and
Secretary to the Board of Trustees
__________________________________
Marilyn Riley, Clerk Board of Trustees
By: Jennifer Gaston, Recorder
End
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