Using Banner CAPP for Degree Audit at Georgia Tech - University ...

Georgia Tech’s Implementation
of the Banner CAPP Module
Presenters:
Scott Verzyl
Winnie Tsang-Kosma
Presentation Outline
• What is CAPP?
• History of CAPP at Georgia Tech
• Intended Use of CAPP
• What Happened?
• Effects of Semester Conversion
• Outstanding Issues
• The Current Plan
• GT Degree Certification Process
• What you need to know about using CAPP
• Questions and Answers
9/9/1999 Office of the Registrar 2
1

What is CAPP?
• Banner Student System’s “Curriculum, Advising
and Program Planning” Module
• Provides functionality for:
– Defining rules for programs of study
– Degree Audit (individual or batch processing)
– Advising (faculty or student self advise)
9/9/1999 Office of the Registrar 3
History
• In it from the beginning (beta site)
• Participated in focus groups with SCT to identify
requirements
• Participated in extensive testing of compliance
process for SCT
• Georgia Tech has not modified CAPP (so far)
• Original implementation goal was parallel
processing for Winter ‘98
• Implementation delayed several times due to
outstanding defects with compliance process
9/9/1999 Office of the Registrar 4
2

Intended Use of CAPP
• Phase I:
– Replace Cyber (legacy system) templates
– Primary tool to perform initial degree compliance
evaluation in Registrar’s Office
• Phase II
– Roll-out to academic units to perform degree
compliance evaluation and advising
• Phase III
– Make available to students and faculty via web for
advising, compliance review, and degree shopping
9/9/1999 Office of the Registrar 5
What Happened?
• Responsibility of Degree Certification Staff
– 4 full-time employees on staff
– One person dedicated 70% of time to testing and
program build effort
– Wrote in-house training manual for Registrar’s Office,
academic units, and students (400 hours of effort)
• Goal was to implement on Quarters for “practice”
– Complete build of Quarter Curriculum Program Rules
used for Winter, Spring and Summer 1999
– Program rules built to work around known defects
– Complete build of Curriculum Rules
9/9/1999 Office of the Registrar 6
3

What Happened (continued)?
• Identified and addressed needs not met by CAPP
– Reports and various output
• Schedule and Final Audit Reports
• Commencement Program Report
– Update Processes
• Assign Honors
– Notification Processes
• Web and e-mail
– Web forms
• Extensively tested each new release and addressed
persistent defects
– Summer 1999 - Most defects resolved
9/9/1999 Office of the Registrar 7
Semester Conversion Woes
• Programs are single-level specific
• Multiple revisions of Curriculum Rules
• Not possible to build rules to accommodate
quarter and semester course detail
– Students will receive “semester” degree, but may be
evaluated under a “quarter” curriculum
• Students with both types of credit will be
manually evaluated using a Crystal Reports
worksheet.
9/9/1999 Office of the Registrar 8
4

Outstanding Issues
• Compliance Process
– Repeated courses
– Unused Hours
– Single Entity Re-use (courses with attributes)
• Compliance Output
– Too Long and complicated for casual user
• Batch Processing
– Courses not evaluated in proper order
– Must use population selection
– One output mode does not yet work correctly, resulting
in some students not printing at all
9/9/1999 Office of the Registrar 9
Outstanding Issues (continued)
• Product still being corrected by SCT
– Previously corrected defects are resurrected
– Users have little confidence in system, which results in
manually double-checking the results
9/9/1999 Office of the Registrar 10
5

The Current Plan
• Tech will use CAPP for students with semester
credit only
• Will produce advising compliance at end of
freshmen year
• Will make CAPP available for advising Summer
or Fall 2000
• Students with Quarter credit will be manually
evaluated
9/9/1999 Office of the Registrar 11
Degree Certification Process
• Student submits petition to academic department
• Department evaluates, usually with check sheet, and
forwards petition to Degree Certification
• Degree Certification performs CAPP compliance
• Results are noted and put on web for student to see
• DC performs Schedule Audit (results compared with
CAPP results)
• Deficiencies and/or status are updated on web
• Degree Candidate grades are processed
• Degree Certification performs Final Audit
• Deficiencies and/or status are updated on web
• Commencement
9/9/1999 Office of the Registrar 12
6

What you need to know about CAPP
• The more flexible the academic program, the
harder to build the rules
• All the CAPP screens look the same, easy to lose
your place
• Hierarchy is confusing
• Almost too many options
• Tie-ins to other parts of Banner are critical
– Curriculum Rules
– Repeat Checking
9/9/1999 Office of the Registrar 13
What you need to know about CAPP
• Running Compliances is time consuming
• Requires good knowledge of Academic History,
General Student, and Registration
• Requires extensive training and great deal of time
to implement
• Does not work well with semester conversion
• Still some outstanding defects
• Output will probably not be acceptable
• You will need additional reports and processes
9/9/1999 Office of the Registrar 14
7

What you need to know about CAPP
• Build Areas, Groups and Details on paper before
entering in Banner
– You need a roadmap or template to work from
• Use consistent build methodology for all programs
– Naming conventions
– Codes
– Rule structure
9/9/1999 Office of the Registrar 15
CAPP Hierachy
Program
Area
Area
Area
Attachments
Details
Group
Details
Group
Details
8

PROGRAM
BEE
Program General
Requirements
AREA
EE-MJREQ
Area General
Requirements
EE-MATH
Area General
Requirements
E-HSS
Area General
Requirements
DETAILS
List of EE major
required courses
by course numbers
Courses with
HUM attributes
and SS attributes
GROUP
MATH1CALC
Group General
Requirements
MATH2CALC
Group General
Requirements
MATHDIFEQU
Group General
Requirements
DETAILS
Freshman level
Calculus sequence
Sophomore level
Calculus sequence
Differential
Equations
Question Time!
9