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AUDIT REPORT - Air Force Freedom of Information Act

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AIR FORCE<br />

<strong>AUDIT</strong> AGENCY<br />

UNITED STATES<br />

AIR FORCES CENTRAL<br />

WAR RESERVE MATERIEL<br />

<strong>AUDIT</strong> <strong>REPORT</strong><br />

F2009-0003-FD3000<br />

7 January 2009


Executive Summary<br />

INTRODUCTION<br />

OBJECTIVES<br />

War reserve materiel (WRM) are assets acquired,<br />

positioned, and maintained to meet the Secretary <strong>of</strong><br />

Defense Strategic Planning Guidance objectives. As<br />

such, WRM assets support wartime activities reflected<br />

in the <strong>Air</strong> <strong>Force</strong> War and Mobilization Plan for requirements<br />

over and above primary operating stocks and<br />

deployed equipment. For the United States Central<br />

Command (CENTCOM) area <strong>of</strong> responsibility (AOR),<br />

United States <strong>Air</strong> <strong>Force</strong>s Central, Directorate <strong>of</strong> Logistics<br />

(AFCENT/A4) personnel manage WRM in three main<br />

storage locations in Bahrain, Oman, and Qatar. As <strong>of</strong><br />

November 2007, AFCENT personnel maintained<br />

115,000 WRM equipment and vehicle authorizations<br />

totaling $1.7 billion, as well as an additional operating<br />

stock <strong>of</strong> 43,000 equipment items and vehicles on hand<br />

valued at almost $1 billion.<br />

The AFCENT Commander (AFCENT/CC) requested this<br />

audit to determine whether <strong>Air</strong> <strong>Force</strong> personnel effectively<br />

managed WRM in the AFCENT AOR. Specifically, we<br />

determined whether personnel:<br />

Used WRM assets for appropriate purposes.<br />

Maintained appropriate WRM requirements and<br />

authorizations to meet anticipated mission needs.<br />

Properly accounted for WRM assets.<br />

CONCLUSIONS<br />

<strong>Air</strong> <strong>Force</strong> personnel could improve WRM management.<br />

Specifically, AFCENT personnel used WRM for appropriate<br />

purposes; however, AFCENT personnel misstated<br />

WRM requirements and authorizations, and did not<br />

properly account for WRM assets.<br />

AFCENT planners overstated WRM requirements<br />

by more than 17,000 assets totaling<br />

$240.4 million, and misstated associated asset<br />

authorizations by more than 34,000 items valued<br />

at nearly $600 million. As a result, AFCENT<br />

<strong>of</strong>ficials (1) did not identify and cancel<br />

unnecessary WRM buy requirements totaling<br />

$155.6 million, or (2) identify and fill<br />

3,800 unfilled critical equipment authorizations.<br />

(Tab A, page 2)<br />

i


Executive Summary<br />

Our inventory <strong>of</strong> 294 line items (9,159 equipment,<br />

vehicle, and consumable assets) identified<br />

more than 55 line items (1,831 assets) not on<br />

custodial records and 53 line items (429 assets)<br />

missing, with an overall accountability error rate<br />

<strong>of</strong> 37 percent. Although we did not identify<br />

fraud, inadequate inventory controls increased the<br />

risk for undetected lost assets or fraud, waste, and<br />

abuse for $1 billion in assets. (Tab B, page 7)<br />

RECOMMENDATIONS<br />

MANAGEMENT’S<br />

RESPONSE<br />

During November 2007, HQ <strong>Air</strong> Combat Command<br />

(ACC) Transportation personnel corrected identified<br />

Standard Base Supply System (SBSS) vehicle data<br />

inaccuracies. Additionally, we made two recommendations<br />

to AFCENT/CC to improve WRM requirements<br />

identification and WRM accountability. (Reference<br />

individual tabs for specific recommendations.)<br />

Management agreed with the intent <strong>of</strong> the audit results and<br />

recommendations, and agreed that potential monetary<br />

benefits will accrue based on the applicable recommendation.<br />

However, management was unable to estimate part<br />

<strong>of</strong> the potential monetary benefits until all corrective actions<br />

described in this report were implemented. Management<br />

corrective actions planned (recommendations A.1., B.1.a.,<br />

B.1.b. and B.1.e.), alternative actions planned (recommendation<br />

B.1.c.), and actions taken (recommendation B.1.d.) are<br />

responsive to the issues and recommendations in the report.<br />

CHARLES E. ATKINSON, JR.<br />

Associate Director<br />

(<strong>Air</strong> and Space Operations Division)<br />

JAMES W. SALTER, JR.<br />

Assistant Auditor General<br />

(Support and Personnel Audits)<br />

ii


Table <strong>of</strong> Contents<br />

Page<br />

EXECUTIVE SUMMARY<br />

i<br />

TAB<br />

A War Reserve Materiel Requirements 1<br />

B Inventory Management 7<br />

APPENDIX<br />

I Equipment Requirements, Authorizations, and Buy Quantities 13<br />

II Vehicle Requirements, Authorizations, and Buy Quantities 15<br />

III Audit Scope and Prior Audit Coverage 17<br />

IV Locations Audited/Reports Issued 21<br />

V Points <strong>of</strong> Contact 23<br />

VI Final Report Distribution 25


Tab A<br />

War Reserve Materiel Requirements<br />

BACKGROUND<br />

Purpose. WRM comprises Service-owned resources positioned as either starter or<br />

swing stock to maximize worldwide war fighting capability. Starter stocks are WRM<br />

pre-positioned in or near a theater <strong>of</strong> operations to last until wartime resupply operations<br />

are established. Swing stocks are WRM positioned ashore or afloat to meet war reserve<br />

requirements <strong>of</strong> more than one contingency in more than one theater <strong>of</strong> operations.<br />

Requirements. <strong>Air</strong> components, through their Major Commands, develop war plans<br />

additive requirements reports (WPARRs) and vehicle authorization listings (VALs)<br />

to identify WRM requirements supporting anticipated wartime activities reflected in<br />

operations plans (OPLANs). 1 For CENTCOM, AFCENT functional managers, with<br />

assistance from ACC personnel, identify WRM requirements to support planned wartime<br />

activities based on the December 2000 CENTCOM OPLAN. 2 To verify WRM<br />

requirements are current, AFCENT and ACC functional managers annually review<br />

WRM requirements and document the results in the AFCENT WPARR and VAL. The<br />

AFCENT WPARR and VAL include two WRM categories; one, general WRM additive,<br />

contains aerospace ground equipment and fuel mobility support equipment; and two,<br />

Basic Expeditionary <strong>Air</strong>field Resources (BEAR) contains housekeeping, industrial<br />

operations, and flight line sets including associated support vehicles. 3 To minimize<br />

WRM costs, <strong>Air</strong> <strong>Force</strong> guidance 4 requires functional managers to reduce WRM requirements<br />

by using real property facilities when available. To illustrate, planners establish a<br />

WRM requirement for tents to billet augmentation personnel after considering existing<br />

base facilities like dormitories, billeting, and gymnasiums. Likewise, planners consider<br />

dining halls, clubs, and recreation centers before including requirements for similar food<br />

preparation equipment in the WPARR.<br />

1 An OPLAN outlines military operations in a hostile environment and is prepared by the unified or<br />

specified command in response to a Joint Chiefs <strong>of</strong> Staff requirement.<br />

2 AFCENT <strong>of</strong>ficials stated that due to current wartime operations, CENTCOM was not required to update<br />

the OPLAN until further notice.<br />

3 BEAR includes <strong>Air</strong> <strong>Force</strong> systems consisting <strong>of</strong> assets formerly known as Harvest Eagle and Harvest<br />

Falcon. BEAR systems provide minimum essential troop facilities (lodging, field feeding, showers, and<br />

latrines) and operational support (<strong>of</strong>fices, shops, limited shop equipment, and runway matting). Support<br />

vehicles include refueling trucks, forklifts, aircraft loaders, fire trucks, and other special purpose vehicles<br />

like trenchers and graders. During the conversion to BEAR, Harvest Eagle and Falcon sets were reduced<br />

50 percent. For example, each Harvest Eagle and Falcon housekeeping set supported 1,100 personnel,<br />

while BEAR housekeeping sets support 550 personnel.<br />

4 <strong>Air</strong> <strong>Force</strong> Instruction 25-101, War Reserve Materiel Program Guidance and Procedures, 2 May 2005,<br />

and ACC Supplement, 10 May 2006.<br />

1


Tab A<br />

War Reserve Materiel Requirements<br />

Authorizations. After AFCENT and ACC functional managers determine WRM<br />

requirements, AFCENT/A4 personnel (for equipment) and ACC Vehicle Management<br />

personnel (for vehicles) load the requirements, as authorizations, into SBSS.<br />

AFCENT/A4 personnel verify the accuracy <strong>of</strong> authorizations loaded in SBSS and notify<br />

the Installation WRM Officer <strong>of</strong> any changes. After creating and validating authorizations<br />

in the SBSS, AFCENT and ACC personnel develop the equipment and vehicle<br />

priority listing, a Major Command-prioritized listing <strong>of</strong> equipment and vehicle buy<br />

requirements. <strong>Air</strong> Logistics Center item managers determine WRM buy requirements<br />

based on SBSS authorizations, asset balances, and Major Command equipment and<br />

vehicle priority listings.<br />

<strong>AUDIT</strong> RESULTS 1 – WAR RESERVE MATERIEL<br />

REQUIREMENTS<br />

Condition. AFCENT personnel did not properly manage WRM requirements and supply<br />

system authorizations to meet anticipated AOR mission needs. Specifically, planners<br />

overstated WRM requirements by more than 17,000 assets totaling $240.4 million and<br />

misstated associated asset authorizations by more than 34,000 items valued at nearly<br />

$600 million ($487.9 million overstated and $105.6 million understated) (Table 1).<br />

Requirements Equipment Vehicles Totals<br />

WPARR / VAL Requirements 85,500 3,554 89,054<br />

Less: Audit Estimated Requirements 69,008 2,544 71,552<br />

Excess WRM Requirements 16,492 1,010 17,502<br />

Dollar Value <strong>of</strong> Excess Requirements $ 185,307,327 $ 55,135,960 $ 240,443,287<br />

Authorizations Equipment Vehicles Totals<br />

Quantity SBSS Over WPARR / VAL 28,765 1,613 30,378<br />

Dollar Value <strong>of</strong> Overage $ 411,140,160 $ 76,719,191 $ 487,859,351<br />

Quantity SBSS Short <strong>of</strong> WPARR / VAL 4,229 65 4,294<br />

Dollar Value <strong>of</strong> Shortage $ 83,520,529 $ 22,069,444 $ 105,589,973<br />

Table 1. WRM Requirements and Authorizations.<br />

Requirements. Although 10 major AOR installations had been fully established<br />

as part <strong>of</strong> Operations Enduring <strong>Freedom</strong> and Iraqi <strong>Freedom</strong>, functional managers<br />

did not reduce WRM requirements. To illustrate, in Fiscal Year (FY) 2000,<br />

ACC and AFCENT functional personnel established WRM vehicle requirements<br />

at approximately 3,500 vehicles. Since that time, AFCENT personnel have<br />

transferred over 2,400 operating stock vehicles to AOR operating bases, but<br />

maintained the same WRM vehicle requirements on the VAL and WPARR.<br />

Similarly, in FY00, AFCENT personnel established AOR BEAR housekeeping<br />

set requirements at 88, based on deploying personnel to bare base installations.<br />

Since that time, AFCENT <strong>of</strong>ficials have deployed close to 56,000 equipment<br />

2


Tab A<br />

War Reserve Materiel Requirements<br />

items (including 18 BEAR housekeeping sets in part or whole), yet functional<br />

managers did not reduce WRM BEAR requirements, as required. 5 Audit conservatively<br />

estimates AFCENT could reduce existing WRM additive equipment<br />

and vehicle requirements by approximately one-third and reduce BEAR sets by<br />

43 sets, 6 without impacting future missions because <strong>of</strong> the AOR infrastructure<br />

now in place. 7<br />

Authorizations. AFCENT logistics personnel over- and understated equipment<br />

and vehicle authorizations in SBSS by 30,378 totaling $487.9 million and<br />

4,294 totaling $105.6 million, respectively.<br />

• Overstatements. Included in the 30,378 excess authorizations, AFCENT<br />

personnel used excess, temporary, and invalid authorizations 8 to retain<br />

17,650 equipment items ($275.2 million) and 536 vehicles ($16.5 million)<br />

instead <strong>of</strong> redistributing the assets to other Major Commands with WRM<br />

shortages. Further, AFCENT logistics personnel established 16,279 authorizations<br />

for air conditioners 9 even though the WPARR authorized only<br />

12,600; an excess <strong>of</strong> 3,679 air conditioners valued at $12.7 million. After<br />

accounting for the overstated WPARR and VAL requirements previously<br />

discussed, overstated and invalid authorizations totaled 46,912 valued at<br />

$717.2 million.<br />

• Understatements. Understated authorizations included authorizations less<br />

than WPARR and VAL authorizations. For example, although the WPARR<br />

listed authorizations for 93 servicing platforms and 31 cargo trucks, AFCENT<br />

<strong>of</strong>ficials included no authorizations for servicing platforms and only 25 cargo<br />

5 The initial housekeeping requirement was 44 Harvest Falcon sets. Because BEAR housekeeping sets<br />

support half the personnel <strong>of</strong> Harvest Falcon, the BEAR-equivalent requirement was 88.<br />

6 BEAR set requirements included 44 initial and 44 follow-on housekeeping sets, 13 industrial operation<br />

sets, and 13 initial and 21 follow-on flight line assets. The reductions consisted <strong>of</strong> 28 housekeeping sets,<br />

3 industrial operation sets, and 12 flight line support sets.<br />

7 Audit developed estimates using the CENTCOM OPLAN as a baseline and adjusting WRM requirements<br />

based on installations established in the AFCENT/AOR as well as estimating anticipated needs for future<br />

operations. To verify our requirements estimates were sufficient to meet mission needs, we compared<br />

actual WRM equipment and vehicles distributed to these installations (the maximum equipment and<br />

vehicles issued during any one quarter from FY02 to FY07). If actual usage exceeded audit’s estimate, we<br />

eliminated the item from our excess requirements computation.<br />

8 Excess allowance source codes included C000 and H000; temporary codes included 048 and 054; while<br />

invalid codes included allowances not listed in any table <strong>of</strong> allowances.<br />

9 The item national stock number is 4120004832880RN.<br />

3


Tab A<br />

War Reserve Materiel Requirements<br />

truck authorizations in SBSS. After accounting for the overstated WPARR<br />

and VAL requirements previously discussed, SBSS understated authorizations<br />

totaled 3,862 valued at $94.5 million.<br />

Cause. This condition occurred because AFCENT personnel focused on higher priority<br />

wartime taskings and did not perform adequate oversight on WRM requirements and<br />

authorizations. Specifically, in the absence <strong>of</strong> a current OPLAN, AFCENT personnel did<br />

not analyze requirements based on installations established in the AOR since Operations<br />

Enduring <strong>Freedom</strong>/Iraqi <strong>Freedom</strong> (over 58,000 WRM assets distributed to these installations<br />

could be available to support future operations), and delayed revalidating requirements<br />

until the release <strong>of</strong> a new CENTCOM OPLAN. Further, AFCENT/A4 logistics<br />

personnel did not review the accuracy <strong>of</strong> SBSS authorizations due to large number <strong>of</strong><br />

SBSS transactions created by the significant volume <strong>of</strong> assets maintained in the AFCENT<br />

AOR and changes in asset configuration from Harvest Falcon to BEAR assets.<br />

Impact. Reviewing and validating WRM requirements and reconciling associated<br />

authorizations helps the <strong>Air</strong> <strong>Force</strong> maintain appropriate equipment to maximize worldwide<br />

war fighting capability at the most economical cost. Due to inadequate requirements<br />

and authorizations review, AFCENT <strong>of</strong>ficials did not (1) identify and cancel<br />

unnecessary WRM buy requirements for 2,788 assets valued at $155.6 million 10 (see<br />

Appendices I and II for list <strong>of</strong> equipment and vehicles), and (2) identify the need for over<br />

3,800 mission critical items including aircraft ground support trucks and rolls <strong>of</strong> electrical<br />

wiring needed for bare base installations to power facilities in lodging and administrative<br />

work areas. Furthermore, maintaining only needed WRM levels would also result in<br />

excess on-hand assets (6,542 equipment items, $148.8 million and 768 vehicles,<br />

$46.4 million) available for redistribution to other theaters in need <strong>of</strong> the assets. 11<br />

Recommendation A.1. AFCENT/CC should require AFCENT/A4 to:<br />

a. Coordinate with ACC Directorate <strong>of</strong> Logistics personnel to:<br />

1. Add the 3,862 equipment items and vehicles identified by audit to SBSS WRM<br />

authorizations.<br />

10 We excluded buy requirements for six items designated for foreign military sales ($32,508). We coordinated<br />

with the responsible <strong>Air</strong> <strong>Force</strong> item managers at the Ogden, Oklahoma City, and Warner Robins <strong>Air</strong><br />

Logistics Centers to determine whether $717.2 million <strong>of</strong> excess equipment identified during the audit was<br />

in a buy position. Of this amount, $155.6 million in unnecessary buy requirements should be cancelled,<br />

resulting in a one-time potential monetary benefit to the <strong>Air</strong> <strong>Force</strong>.<br />

11 Of the 30,378 excess authorizations identified during the audit, only 7,310 authorizations (6,542 equipment<br />

items and 768 vehicles) were actually filled with assets.<br />

4


Tab A<br />

War Reserve Materiel Requirements<br />

2. Reduce WRM equipment and vehicle requirements on the WPARR and<br />

VAL by 17,502 authorizations and reduce SBSS authorizations by the 30,378 identified<br />

by audit.<br />

3. Request redistribution instructions for the 6,542 equipment items and<br />

768 vehicles identified by audit as excess.<br />

b. Evaluate future WRM requirements based on historical usage and anticipated<br />

future operational requirements until the release <strong>of</strong> a new CENTCOM OPLAN.<br />

c. Establish oversight to validate AFCENT/A4 personnel annually reconcile SBSS<br />

authorizations to WPARR and VAL requirements.<br />

Management Comments. AFCENT/CC concurred with the intent <strong>of</strong> the audit results,<br />

potential monetary benefit, and recommendations, and stated:<br />

“We also agree that audit’s recommendation will provide potential monetary benefit;<br />

however, without a current OPLAN, AFCENT is unable to determine exact requirements<br />

to support the next contingency, and therefore, we cannot estimate the amount <strong>of</strong><br />

potential monetary benefit that will accrue. As noted by audit, the allowance source<br />

codes included in the 30,000 excess authorizations (i.e., C000/H000, 076, 048) have<br />

already been identified as special authorizations, and we received approval from<br />

HQ ACC to maintain equipment against those authorizations until further instructions.<br />

Also, AFCENT was directed by ACC, Logistics Directorate, Readiness Division,<br />

Expeditionary Support (ACC/A4RX) personnel, to delay inter-theater transfers <strong>of</strong> WRM<br />

until reconfiguration <strong>of</strong> the housekeeping sets has been accomplished and a complete<br />

study <strong>of</strong> global requirements is complete. Due to current compartmental planning efforts<br />

with CENTCOM, AFCENT/CC directed that current WRM requirements and assets on<br />

hand in the WPARR remain as is. Consequently, through seven years <strong>of</strong> combat<br />

operations and sustainment, AFCENT has accumulated some assets in excess <strong>of</strong><br />

authorizations. Nonetheless, AFCENT/A4 will:<br />

a. “Review WPARR and SBSS authorizations and make corrections as required.<br />

Specifically, we will add authorization shortages and reduce overages in the SBSS to<br />

match the WPARR. Estimated completion date: 30 April 2009.<br />

b. “With coordination with CENTCOM, initiate a review <strong>of</strong> future WRM requirements<br />

based on anticipated future operational requirements, historical usage during<br />

Operations Iraqi <strong>Freedom</strong> and Enduring <strong>Freedom</strong>, CENTCOM or higher headquarters<br />

direction. After release <strong>of</strong> a new OPLAN or direction from higher headquarters, we will<br />

finalize WRM requirement and request redistribution instructions for excess WRM<br />

equipment and vehicles. Estimated completion date: 30 November 2009.<br />

5


Tab A<br />

War Reserve Materiel Requirements<br />

c. “Review accuracy <strong>of</strong> SBSS authorizations annually to verify they match with the<br />

WPARR or allowance standards in accordance with AFI 25-101 or prevailing guidance.<br />

Estimated completion date: 30 November 2009.”<br />

Evaluation <strong>of</strong> Management Comments. Management agreed potential monetary<br />

benefits will accrue based on Recommendations A.1.a.1. and A.1.a.2. However,<br />

management was unable to estimate the potential monetary benefits derived from<br />

Recommendation A.1.a.2. until corrective actions described in this report were implemented.<br />

Management will validate the amount <strong>of</strong> monetary benefits after implementing<br />

the recommendation and report the amount to the <strong>Air</strong> <strong>Force</strong> follow-up <strong>of</strong>ficial. Management<br />

comments addressed the issues raised in the finding and corrective actions planned<br />

are responsive to the recommendation.<br />

6


Tab B<br />

Inventory Management<br />

BACKGROUND<br />

Accountability. DynCorp International manages AFCENT WRM for the <strong>Air</strong> <strong>Force</strong><br />

under Contract F44650-00-C0006, and, as such, DynCorp personnel update status <strong>of</strong><br />

consumables at least quarterly and account for WRM and inventory equipment and<br />

vehicles biannually and annually, respectively. Contractor personnel account for these<br />

assets using SBSS, following normal <strong>Air</strong> <strong>Force</strong> equipment accountability guidance. 12<br />

Consequently, assigned custodians use management products to monitor assets issued<br />

within the organization to include the Custodian Authorization/Custody Receipt Listing<br />

(CA/CRL), an inventory listing <strong>of</strong> organizational equipment and vehicles, and the War<br />

Consumable Distribution Objective, a listing <strong>of</strong> consumables.<br />

Quality Assurance. AFCENT quality assurance evaluators (QAEs), located at<br />

Al Udeid <strong>Air</strong> Base (AB), Southwest Asia and Muscat, Oman, 13 monitor DynCorp<br />

International contract performance. The contract performance plan outlines the QAE’s<br />

contract surveillance approach and the contractor’s incentive plan. The WRM contract<br />

performance plan should include functional areas requiring surveillance, metrics to<br />

evaluate performance objectives, surveillance methods and frequency, and reporting<br />

requirements. 14<br />

<strong>AUDIT</strong> RESULTS 2 – INVENTORY MANAGEMENT<br />

Condition. AFCENT personnel did not properly account for WRM assets. Specifically,<br />

our inventory <strong>of</strong> 294 line items (9,159 equipment, vehicle, and consumable assets) identified<br />

55 line items (1,831 assets) not on custodial records and 53 line items (429 assets)<br />

missing, an overall accountability error rate <strong>of</strong> 37 percent (Table 2).<br />

12 <strong>Air</strong> <strong>Force</strong> Manual (AFMAN) 23-110, Volume 2, Part 2; Standard Base Supply System, 1 July 2007.<br />

13 QAEs permanently assigned to Al Udeid and Muscat periodically travel to other WRM storage locations,<br />

such as Bahrain, to perform surveillance.<br />

14 <strong>Air</strong> <strong>Force</strong> Instruction 63-124, Performance-Based Services Acquisition, 1 August 2005.<br />

7


Tab B<br />

Inventory Management<br />

AOR Locations<br />

Equipment/Vehicle and Consumables<br />

Inventories<br />

Qatar Oman Bahrain Total<br />

Equipment and Vehicles<br />

Line Items Reviewed 58 69 69 196<br />

Line Items with Unrecorded Assets<br />

(Overages)<br />

3 4 1 8<br />

Quantity Over (Assets) 16 4 1 21<br />

Dollar Value <strong>of</strong> Overages $3,945,897 $454,757 $131,670 $4,532,324<br />

Line Items with Missing Assets<br />

(Shortages)<br />

14 10 2 26<br />

Quantity Short (Assets) 29 12 4 45<br />

Dollar Value <strong>of</strong> Shortages $2,344,929 $3,386,441 $112,166 $5,843,536<br />

Equipment/Vehicle Errors 17 14 3 34<br />

Error Rate 29% 20% 4% 17%<br />

Consumables<br />

Line Items Reviewed 28 34 36 98<br />

Line Items with Unrecorded Assets<br />

(Overages)<br />

5 22 20 47<br />

Quantity Over (Assets) 463 812 535 1,810<br />

Line Items with Missing Assets<br />

(Shortages)<br />

10 9 8 27<br />

Quantity Short (Assets) 93 233 58 384<br />

Consumables Errors 15 31 28 74<br />

Error Rate 54% 91% 78% 76%<br />

Totals<br />

Line Items Reviewed 86 103 105 294<br />

Line Items with Unrecorded Assets<br />

(Overages)<br />

8 26 21 55<br />

Quantity Over (Assets) 479 816 536 1,831<br />

Line Items with Missing Assets<br />

(Shortages)<br />

24 19 10 53<br />

Quantity Short (Assets) 122 245 62 429<br />

Total Errors 32 45 31 108<br />

Total Error Rate 37% 44% 30% 37%<br />

Table 2. WRM Equipment, Vehicles, and Consumable Inventory Results.<br />

Equipment and Vehicles. Of 196 judgmentally and statistically 15 selected line<br />

items reviewed, overages existed for 8 line items totaling 21 assets valued at over<br />

$4.5 million. Conversely, shortages (assets could not be located) existed for<br />

26 line items totaling 45 assets valued at over $5.8 million. Based on the statistically<br />

selected line items reviewed, we are 95 percent confident that at least<br />

836 assets valued at $43.7 million could not be located. Furthermore, inventories<br />

<strong>of</strong> the 196 line items disclosed that the contractor recorded 7 line items in dummy<br />

15 Audit judgmentally sampled 58 line items from Al Udeid AB and randomly selected 69 line items each<br />

at Oman and Bahrain (196 total line items).<br />

8


Tab B<br />

Inventory Management<br />

accounts used to consolidate missing assets requiring further research. The<br />

dummy accounts contained 331 assets ($17.1 million) including generators,<br />

compressors, air conditioners, other ground support equipment, shelters, and<br />

vehicles <strong>of</strong>ficials stated were deployed from WRM storage locations to AFCENT<br />

operating locations. Due to the large numbers <strong>of</strong> missing assets thought to be<br />

deployed, we reviewed an additional 183 assets annotated as deployed on the<br />

CA/CRL and determined 129 assets (70 percent), valued at $775,000, could not<br />

be located at six deployed locations. Deployed asset inventories also disclosed<br />

9 assets valued at $4,000 not recorded as deployed.<br />

Consumables. While AOR storage locations had more than 8,200 consumable<br />

assets, the War Consumable Distribution Objective report reflected zero quantities<br />

for consumables for all WRM storage locations. Additionally, accountability<br />

documents used for consumables showed 74 (76 percent) <strong>of</strong> 98 sampled line items<br />

inventoried revealed discrepancies <strong>of</strong> nearly 2,200 units (1,810 overages and<br />

384 shortages) <strong>of</strong> war consumables to include petroleum, oil, lubricants, grease,<br />

and antifreeze.<br />

Cause. These conditions occurred because AFCENT personnel did not enforce contract<br />

requirements and perform adequate surveillance. Additionally, AFCENT logistics<br />

personnel did not establish adequate procedures or requirements to reconcile vehicle<br />

information and track deployed assets.<br />

Contract Enforcement and Surveillance. AFCENT contract QAEs did not verify<br />

contractor personnel maintained accountability documents. For example, at<br />

Al Udeid AB, although contractor personnel indicated they performed periodic<br />

inventories, they did not maintain supporting documentation for 84 <strong>of</strong><br />

94 inventories performed, 16 and did not accept accountability for accounts with<br />

lost assets valued at over $10.3 million at Oman and $691,000 at Bahrain. 17<br />

Additionally, AFCENT QAEs did not follow up and verify contractors corrected<br />

previously identified inaccuracies with consumable inventories. For example,<br />

contractor personnel (1) continued improper storage <strong>of</strong> consumables and allowed<br />

commingling <strong>of</strong> WRM and peacetime operating consumable stocks after QAEs<br />

identified the issue 7 months earlier, and (2) took over 2 years to transfer final<br />

accountability to Bahrain for BEAR consumables. Furthermore, the QAE<br />

surveillance plan was not sufficiently specific and did not:<br />

16 Contractor personnel certified accountability documents for 44 accounts during the audit.<br />

17 Accounts included assets that were at previous deployed locations (such as Saudi Arabia, Jordan, and<br />

Pakistan).<br />

9


Tab B<br />

Inventory Management<br />

• Establish an overall surveillance inventory program verifying QAEs<br />

inventoried all assets within a required frequency.<br />

• Require statistical sampling during surveillance inventories.<br />

• Establish sufficient minimum sample inventory quantities to adequately<br />

project errors over the entire inventory.<br />

Contract Requirements. AFCENT/A4 personnel did not establish effective<br />

contract requirements for vehicle reconciliations and to track deployed assets.<br />

Specifically, due to conflicting guidance between contract requirements and the<br />

<strong>Air</strong> <strong>Force</strong> Supply Manual, contractor personnel did not use SBSS to reconcile<br />

vehicle inventories; instead, they used the On Line Vehicle <strong>Information</strong><br />

Management System (OLVIMS). Although ACC Transportation personnel<br />

reconciled SBSS and OLVIMS data, they did not reconcile WRM vehicle<br />

accounts due to higher priorities. Additionally, neither contractors at storage<br />

locations nor AFCENT personnel at Shaw AFB tracked status <strong>of</strong> deployed assets.<br />

Due to lack <strong>of</strong> specific contract requirement, contractor personnel recorded<br />

deployed asset location in SBSS but did not maintain specific asset information or<br />

point <strong>of</strong> contact information for these assets.<br />

Impact. Effective asset accountability to include maintaining signed inventory results<br />

and reconciliation data provides oversight for assets supporting wartime missions and<br />

provides <strong>Air</strong> <strong>Force</strong> <strong>of</strong>ficials visibility for mission ready assets. Although we did not<br />

identify fraud, inadequate inventory controls increased the risk for undetected lost assets<br />

or fraud, waste, and abuse for nearly $1 billion in <strong>Air</strong> <strong>Force</strong> assets. For example, weak<br />

inventory controls at Al Udeid AB contributed to lack <strong>of</strong> data available for AFCENT<br />

personnel to trace lost WRM assets valued at almost $4.2 million. 18<br />

Management Corrective <strong>Act</strong>ion. During November 2007, HQ ACC Transportation<br />

personnel reconciled WRM vehicles to SBSS and corrected SBSS vehicle data<br />

inaccuracies. Therefore, this report does not include recommendations addressing this<br />

issue.<br />

18 The <strong>Air</strong> <strong>Force</strong> Office <strong>of</strong> Special Investigations investigated the alleged theft <strong>of</strong> WRM assets. However,<br />

in November 2007, investigators reported that lack <strong>of</strong> evidence, coupled with apparent internal inventory<br />

problems, prevented continuing the investigation.<br />

10


Tab B<br />

Inventory Management<br />

Recommendation B.1. AFCENT/CC should direct AFCENT/A4 personnel to:<br />

a. Revise the QAE surveillance plan to include:<br />

1. Verification that contractor personnel maintain hard copy or electronic<br />

documentation <strong>of</strong> inventories or reconciliation <strong>of</strong> on-hand quantities to accountability<br />

documents, and maintain these documents until superseded.<br />

2. Verification that contractor personnel accept accountability for accounts.<br />

3. A surveillance inventory program requiring QAEs to inventory all asset types<br />

at a specified frequency (we suggest annually for each asset type).<br />

4. Statistical sampling during surveillance inventories with sufficient minimum<br />

sample inventory quantities.<br />

b. Require AFCENT QAEs to follow up and verify contractors corrected previously<br />

identified inaccuracies (such as consumable inventories and transfer <strong>of</strong> consumables).<br />

c. Modify contract F44650-00-C0006 to require contractor personnel to account for<br />

vehicles in SBSS and verify follow-on contracts contain the same requirement. 19<br />

d. Track deployed asset status including the deployed location, asset serial number,<br />

and point <strong>of</strong> contact information.<br />

e. Complete reports <strong>of</strong> survey for lost assets identified in this audit.<br />

Management Comments. AFCENT/CC concurred with the audit results and<br />

recommendation B.1.a., B.1.b, B.1.d., and B.1.e; initiated an alternative corrective action<br />

for recommendation B.1.c.; and stated:<br />

a. “In accordance with Federal Acquisition Regulation, Part 45, Government<br />

Property, and through direction <strong>of</strong> Acquisition Management Integration Center (AMIC)<br />

Procuring Contracting Officer and Property Manager, the Executive Coordinating<br />

Agency QAEs will monitor, review, and validate DynCorp inventories applicable with<br />

the appropriate guidance and timeframes (i.e., 12, 24 or 36 months). Specifically,<br />

AFCENT/A4 will increase emphasis on current processes to validate contractors<br />

complete physical inventories, accept accountability for WRM assets, and retain<br />

inventory documents until superseded. Additionally, during QAE quarterly surveillance<br />

visits, QAEs will select a sample <strong>of</strong> inventory documents and a sufficient random sample<br />

<strong>of</strong> all types <strong>of</strong> assets from these inventories. The storage contractor already accepts<br />

19 Contract F44650-00-C0006 expires at the end <strong>of</strong> FY08.<br />

11


Tab B<br />

Inventory Management<br />

accountability when they sign the CA/CRLs in accordance with AFMAN 23-110.<br />

DynCorp International contract states inventories will be conducted by the contractor.<br />

Consequently, the QAEs will validate that DynCorp International personnel accomplished<br />

the inventory as required by the performance work statement and verify accuracy<br />

<strong>of</strong> these inventories. Estimated completion date: 30 April 2009.<br />

b. “QAEs will monitor, review, and validate approved inventory plans and verify<br />

inventories are accomplished by DynCorp and validated by the Property Manager. If<br />

discrepancies are identified during surveillance, the QAEs will verify corrections are<br />

accomplished and will follow up with the results at the next scheduled surveillance.<br />

Estimated completion date: 30 April 2009.<br />

c. “AFMAN 23-110, Section 22 I, provides specific guidelines for the issue,<br />

recording, reporting, turn-in, and transfer <strong>of</strong> registered vehicles. Additionally, an ACC<br />

supplement regarding Registered Equipment Management (REMS) states that the REMS<br />

monitor verify the physical inventory, audit, and record adjustment <strong>of</strong> REMS items in<br />

SBSS. As an alternative corrective action, we will modify the contract to require the<br />

contractor to sign the CA/CRL for vehicles and forward noted discrepancies to the ACC<br />

Fleet Manager for corrections/updates. Estimated completion date: 30 April 2009.<br />

d. “AFCENT A4 provides a monthly listing <strong>of</strong> deployed assets to AOR installations<br />

where WRM assets have been deployed. Based on audit results, we recently added serial<br />

number information to these monthly listings to make custodians aware <strong>of</strong> specific WRM<br />

assets deployed to their locations. Closed: 30 September 2008.<br />

e. “The majority <strong>of</strong> the assets in lost asset accounts were from installations closed in<br />

2002-2003 time frame. To locate assets in these accounts, AFCENT/A4 sent out inventory<br />

teams in the locations where assets have been deployed. Inventories have been<br />

ongoing. Assets found will be updated in SBSS and reports <strong>of</strong> surveys will be completed<br />

for lost assets per standard operating procedures. Estimated completion date: 30 April<br />

2009.”<br />

Evaluation <strong>of</strong> Management Comments. Management comments addressed the issues<br />

raised in the audit results, and management actions planned (recommendations B.1.a.,<br />

B.1.b., and B.1.e.); alternative actions planned (recommendation B.1.c.); and actions<br />

taken (recommendation B.1.d.) are responsive.<br />

12


Equipment Requirements, Authorizations, and Buy Quantities<br />

13<br />

Appendix I<br />

National Stock<br />

Number<br />

Nomenclature<br />

WPARR<br />

Quantity<br />

SBSS<br />

Quantity<br />

On-Hand<br />

Balance<br />

Required<br />

Quantity<br />

per Audit Unit Price Excess<br />

Max<br />

Use*<br />

Buy<br />

Quantity<br />

1710010985024RN BAK-12 BARRIER 0 4 3 0 $ 91,297 3 0 2 2 $ 582,594<br />

1710012232235RN MAAS BARRIER SE 31 61 31 30 483,120 13 6 2 2 966,240<br />

1730001523577RN TOWBAR,AIRCRAFT 5 5 0 4 22,433 1 1 1 1 22,433<br />

1730002948884RN B5 MAINT STAND 22 22 5 17 3,605 5 4 2 2 7,210<br />

1730003905618RN B1 MAINT STAND 22 38 13 19 1,916 4 14 2 2 3,832<br />

1730003905620RN MAINTENANCE PLA 5 21 9 4 5,111 1 3 2 1 5,111<br />

1730005162017RN JACK,HYDRAULIC, 9 9 5 8 4,819 1 4 4 1 4,819<br />

1730009137292RN JACK,AIRCRAFT L 4 4 0 3 5,824 1 0 4 1 5,824<br />

1730010090446RN B7 MAINT STAND 5 7 1 4 4,717 1 1 2 1 4,717<br />

1730010496162RN 60TON A/C JACK 13 13 1 9 3,363 4 1 13 4 13,452<br />

1730010609575RN JACK, HYDRAULIC 4 5 3 3 9,260 2 0 5 2 18,520<br />

1730013296355RN TESTER,JACK,HYD 0 2 2 0 57,720 1 0 9 1 57,720<br />

1730014462422RN TRUCK,LIFT,AERI 10 30 3 8 75,000 1 1 43 1 75,000<br />

1740014800226RN ALUMINUM RAIL S 36 36 2 24 45,000 12 3 9 9 405,000<br />

3431015180306 WELDING MACHINE 57 57 38 40 8,197 17 0 12 12 98,364<br />

3655004292896RN GPC:PURGE UNIT 11 14 13 8 11,571 5 1 5 5 57,855<br />

3655009958575RN 400 GL LOX TANK 90 103 95 60 13,617 30 14 4 4 54,468<br />

3655013536699RN 3K LOX TANK 10 11 11 7 30,000 3 2 9 3 90,000<br />

3655013536701RN 3K LIN TANK 10 10 10 7 30,000 3 2 2 2 60,000<br />

3910004053453CT HIGHLINE DOCKS 4 8 8 4 18,858 1 3 5 1 18,858<br />

4120004832880RN AIR CONDITIONER 12,600 16,279 2,428 10,340 3,472 3,728 683 695 695 2,413,040<br />

4120015066202RN AIR CONDITIONER 8 8 0 6 80,000 2 0 47 2 160,000<br />

4210010441429 FIRE EXT 150LB 719 1,852 239 658 914 483 143 81 81 74,034<br />

4310008989959 VACUUM PUMP 11 14 12 8 13,493 4 3 1 1 13,493<br />

4320004203206 PUMP ASSY HYDRO 0 3 3 0 2,861 3 0 1 1 2,861<br />

4320014652732EJ WATE DISTRIBUTI 88 88 53 60 14,000 28 0 1 1 14,000<br />

4320015016927 PUMP DIESEL DRI 61 132 61 44 5,800 23 0 10 10 58,000<br />

4510011636775EJ SHOWER FIELD 307 364 173 250 16,391 57 12 21 21 344,211<br />

4510011636776EJ SHAVE FIELD 307 392 163 250 13,227 57 2 21 21 277,767<br />

4510012640432EJ LATRINE ASSY 324 361 166 264 23,629 61 46 23 23 543,467<br />

4520014761467 HEATER 400K BTU 27 49 17 25 14,742 2 14 4 2 29,484<br />

4910002897233RN JACK 10 TON 36 39 22 36 1,762 3 0 12 3 5,286<br />

4910004637383RN PULLER BEARING 19 24 19 18 2,665 1 0 1 1 2,665<br />

4910014210985RN CAGE SAFETY TIR 0 4 4 0 6,428 4 0 1 1 6,428<br />

4930014182694RN FUEL ADDITIVE I 80 88 65 54 9,260 26 28 5 5 46,300<br />

Reduced<br />

Buy^<br />

Dollar<br />

Value


Equipment Requirements, Authorizations, and Buy Quantities<br />

Appendix I<br />

14<br />

National Stock<br />

Number<br />

Nomenclature<br />

WPARR<br />

Quantity<br />

SBSS<br />

Quantity<br />

On-Hand<br />

Balance<br />

Required<br />

Quantity<br />

per Audit Unit Price Excess<br />

Max<br />

Use*<br />

Buy<br />

Quantity<br />

4930015203848RN FORCE MODULE 31 28 16 21 1,174,000 7 0 12 7 $ 8,218,000<br />

5410013630090EJ 4K DOME SHELTER 0 96 106 0 124,411 33 0 1 1 124,411<br />

5419014653019EJ GPC:MEDIUM SHEL 585 706 384 502 62,000 132 222 117 117 7,254,000<br />

5430013726902RN 20K WATER BLADD 230 436 68 230 6,500 4 4 1 1 6,500<br />

6110011688077ID SDC 150KVA 2,135 2,736 885 1,754 47,160 533 71 90 90 4,244,400<br />

6110012374637ID POWER DIST A-PA 352 431 85 296 6,675 84 21 1 1 6,675<br />

6110012443209ID POWER DIST PANE 9,608 11,361 3,042 7,815 2,669 2,539 316 1 1 2,669<br />

6115004639092ID WHEEL KIT 60KW 378 675 280 264 1,823 157 10 55 55 100,265<br />

6115012961463ID 100KW GEN 0 2 2 0 67,000 2 0 9 2 134,000<br />

6115014351565ID GENERATOR SET D 44 44 26 30 5,262 14 0 14 14 73,668<br />

6115014619335ID MEP-805B 30KW G 144 156 67 102 26,705 42 0 29 29 774,445<br />

6115014620291ID GEN MEP-806B 454 603 209 382 25,073 78 40 34 34 852,482<br />

6115015027927ID GENERATOR, DIES 40 48 7 29 73,414 11 8 2 2 146,828<br />

6150013061688 LOAD BANK 72 76 56 58 6,527 14 2 12 12 78,324<br />

6230014984223RN REMOTE AREA LIG 391 411 230 334 27,703 61 13 18 18 498,654<br />

6680013806577RN TEST SET FLOW 18 26 15 18 35,804 7 1 1 1 35,804<br />

6685001159602RN INDICATOR,VACUU 0 12 1 0 383 12 0 3 3 1,149<br />

6695011015691RN FUEL LIQUID SAM 39 29 25 32 6,722 6 4 5 5 33,610<br />

Totals 29,456 38,033 9,182 24,139 8,327 1,466 1,318 $ 29,128,937<br />

* Maximum Use: Maximum number <strong>of</strong> assets in-use for a quarter from FY03 to FY07.<br />

^ Reduced Buy: Lesser <strong>of</strong> excess requirement or buy quantity.<br />

Reduced<br />

Buy^<br />

Dollar<br />

Value


Vehicle Requirements, Authorizations, and Buy Quantities<br />

15<br />

Appendix II<br />

National Stock<br />

Number<br />

Nomenclature<br />

WPARR<br />

/ VAL<br />

Quantity<br />

SBSS<br />

Quantity<br />

On-Hand<br />

Balance<br />

Required<br />

Quantity<br />

per Audit Unit Price Excess<br />

Max<br />

Use*<br />

Buy<br />

Quantity<br />

Reduced<br />

Buy^<br />

Dollar Value<br />

1730009817605YW TANK-PUMPING UN 7 9 7 5 $ 89,338 2 2 21 2 $ 178,676<br />

1730013846014YW STAIRCASE,AIRCR 42 52 12 28 93,011 14 4 49 14 1,302,154<br />

1740001438464YW TRACTOR ACFT MB 42 45 41 31 91,670 15 6 29 15 1,375,050<br />

1740005807990YW TRACTOR ACFT MB 79 129 68 54 67,871 75 7 43 43 2,918,453<br />

1740010688945YW TRACTOR TOWING 147 189 164 105 42,632 85 62 24 24 1,023,168<br />

1740013679485YW TRAC ACFT TWG U 5 5 5 5 263,088 1 2 10 1 263,088<br />

1740014524117YW TRACTOR,WHEELED 99 120 0 69 44,179 51 0 15 15 662,685<br />

2310002899082 AMBULANCE BUS 18 24 1 12 136,803 12 1 20 12 1,641,636<br />

2310011259516 AMB MOD VAN 4X4 20 30 31 14 101,862 16 5 17 16 1,629,792<br />

2310013578985 BUS MOTOR 90 105 0 60 100,817 45 10 65 45 4,536,765<br />

2310013578986 BUS, MOTOR 31 42 3 21 104,051 21 6 99 21 2,185,071<br />

2320001776778 FUEL TRK 1200GL 18 26 24 12 123,212 14 6 65 14 1,724,968<br />

2320002711432 TRUCK, TRACTOR 22 23 7 15 11,230 7 2 101 7 78,610<br />

2320003444397 TRUCK TRACTOR 1 0 3 0 0 121,658 3 0 2 2 243,316<br />

2320004335695 TRUCK REFUELER 143 177 136 96 204,172 81 23 101 81 16,537,932<br />

2320004558464 TRK TELE MAINT 0 1 0 0 248,650 1 0 11 1 248,650<br />

2320005401428 TRUCK 1/2T P/U 237 559 19 166 19,079 90 61 274 90 1,717,110<br />

2320005403991 TRUCK 9T HI LIF 6 8 0 4 200,643 4 0 7 4 802,572<br />

2320005802819 TRK TK WTR-WST 22 23 0 15 228,509 8 0 7 7 1,599,563<br />

2320005802954 TRUCK,CARGO 80 84 0 65 28,416 33 27 189 33 937,728<br />

2320005802955 TRUCK 3/4T 6 PA 220 322 1 142 31,573 130 26 438 130 4,104,490<br />

2320007704467 TRUCK REFRIGERA 8 15 11 6 87,814 9 3 4 4 351,256<br />

2320008017593 TRUCK 2 1/2T 4X 15 51 20 10 91,437 41 6 9 9 822,933<br />

2320008116869 TRUCK TON 1/2 4 201 269 13 139 21,675 128 26 95 95 2,059,125<br />

2320008336117 TRK DP 24000G 4 19 21 33 13 70,744 8 7 95 8 565,952<br />

2320008797662 TRUCK, VAN 3 5 0 2 17,524 1 0 42 1 17,524<br />

2320009955610YW TRUCK,HI REACH 11 11 14 8 196,384 3 2 17 3 589,152<br />

2320010096194 TRK CMPT 4X2 0 6 0 0 13,538 6 0 54 6 81,228<br />

2320011736113 TRUCK, CARRYALL 0 41 0 0 16,402 41 0 153 41 672,482<br />

2320011762223 MULTISTOP 373 402 119 258 38,770 144 32 250 144 5,582,880<br />

2320013033010 TRK WKR HYD TYP 8 9 5 6 148,232 3 1 35 3 444,696<br />

2320013386502 TRUCK, CARRYALL 19 28 11 13 21,700 15 11 36 15 325,500<br />

2320013449282 TRUCK DUMP 8CY 27 33 21 18 106,085 15 5 115 15 1,591,275<br />

2320013543385 TRK CGO 2.5 M10 78 98 132 53 136,817 45 9 142 45 6,156,765<br />

2320013544528 TRUCK,WRECKER 1 4 7 1 377,589 2 1 18 2 755,178<br />

2320013571367 TRUCK,TRACTOR 85 109 125 57 111,092 52 40 1 1 111,092<br />

2320013601895 TRK CGO 6X6 M92 0 9 0 0 131,854 9 0 3 3 395,562


Vehicle Requirements, Authorizations, and Buy Quantities<br />

Appendix II<br />

16<br />

National Stock<br />

Number<br />

Nomenclature<br />

WPARR<br />

/ VAL<br />

Quantity<br />

SBSS<br />

Quantity<br />

On-Hand<br />

Balance<br />

Required<br />

Quantity<br />

per Audit Unit Price Excess<br />

Max<br />

Use*<br />

Buy<br />

Quantity<br />

Reduced<br />

Buy^<br />

Dollar Value<br />

2320014187400 TRUCK UTILITY 77 96 36 52 215,612 43 24 74 43 9,271,316<br />

2320014846748 TRUCK, CARGO 3 5 0 2 27,234 3 1 46 3 81,702<br />

2320015005501 SEWER TRK JET 4 9 7 3 314,071 6 0 3 3 942,213<br />

2330000606511 TRAILER WATER 4 161 175 110 109 37,601 66 14 96 66 2,481,666<br />

2330001383011 TRAILER SEMI TI 9 18 7 6 49,805 12 4 3 3 149,415<br />

2330003073295 TRAILER MANHOLE 4 8 7 3 76,554 5 1 2 2 153,108<br />

2330005416466 TRAILER,CARGO 0 17 0 0 18,423 17 0 15 15 276,345<br />

2330008997527 TRAILER SEMI 25 26 28 78 18 29,034 9 5 14 9 261,306<br />

2330010794053 TRACTOR,2 AXEL 31 34 3 21 10,467 13 2 5 5 52,335<br />

2330013789997 DOLLY SET LFT T 14 15 31 12 81,428 3 2 202 3 244,284<br />

2330013819477 STLR LB 20T 38F 64 107 16 43 40,934 64 4 72 64 2,619,776<br />

2330013886662 TRAILER, CRAGO 32 38 52 22 8,278 16 8 81 16 132,448<br />

2410007561161 TRACTOR FT 140 7 10 0 5 252,552 5 2 37 5 1,262,760<br />

2410008165091 TRAC FTRACD SZ 0 1 0 0 395,796 1 0 11 1 395,796<br />

3805001482169 LOADER SCOOP W/ 7 12 1 5 81,408 7 3 72 7 569,856<br />

3805002601967 LOADER SCOOP 9 12 10 6 104,201 6 6 75 6 625,206<br />

3805010329974 TRENCHER 30 33 4 21 124,589 12 3 27 12 1,495,068<br />

3805010751816 SCOOP,LOADER 8 11 4 6 227,701 5 4 77 5 1,138,505<br />

3805011067176 EXCAVATOR MULTI 9 16 11 6 250,955 9 2 23 9 2,258,595<br />

3805013374624 GRADER, ROAD, M 0 10 0 0 166,227 10 0 69 10 1,662,270<br />

3810010673991 CRANE,7.5 TON 0 6 0 0 357,606 6 0 20 6 2,145,636<br />

3825005541808 WATER DISTRIB 51 56 2 20 114,652 36 3 38 36 4,127,472<br />

3825011072438 CLEANER,VACUUM, 18 29 13 12 130,354 17 7 45 17 2,216,018<br />

3895010715625 ROLLER VIB.SELF 9 10 0 6 125,344 4 2 37 4 501,376<br />

3930004889695CT FORKLIFT 10K AT 118 138 22 101 168,000 37 19 130 37 6,216,000<br />

3930008566897CT FORKLIFT 10K ST 143 167 95 136 75,352 31 8 359 31 2,335,912<br />

3930010130338 FORKLIFT 4K 86 92 107 86 33,547 6 7 159 6 201,282<br />

3930010525219 FORKLIFT 6K 0 17 0 0 42,569 17 0 77 17 723,673<br />

3930013904562 TRL F/L 25K 0 25 0 0 165,723 25 0 17 17 2,817,291<br />

3930014214083 TRUCK, LIFT, FO 0 2 0 0 147,002 2 0 7 2 294,004<br />

3930014330887 FORK LIFT TRUCK 19 70 43 13 32,875 22 11 39 22 723,250<br />

4210004069615 FIRE TRUCK P19 41 53 37 28 725,571 25 12 14 14 10,157,994<br />

4210007026801 TRUCK,FIRE FIGH 19 20 3 13 875,703 7 2 2 2 1,751,406<br />

Totals 3,175 4,427 1,729 2,258 1,777 4,604 1,470 $126,519,361<br />

* Maximum Use: Maximum number <strong>of</strong> assets in-use for a quarter from FY02 to FY07.<br />

^ Reduced Buy: Lesser <strong>of</strong> excess requirement or buy quantity.


Audit Scope and<br />

Prior Audit Coverage<br />

<strong>AUDIT</strong> SCOPE<br />

Audit Coverage. We performed this review at HQ ACC; HQ AFCENT; three WRM<br />

storage locations; and Muscat, Oman (Appendix IV). Additionally, we performed limited<br />

work at the three air logistics centers to determine the budget impact <strong>of</strong> overstated<br />

requirements and authorizations. We conducted the audit from August 2007 to July 2008<br />

using documents dated between October 2002 and March 2008. We provided a draft<br />

report to management in August 2008.<br />

WRM Use. To determine whether personnel properly used WRM for appropriate<br />

purposes, we reviewed logistics readiness task requests dated October 2006 to<br />

July 2007. From these requests, we examined and analyzed the asset types,<br />

destinations, requesting organizations, reasons for release, and approving <strong>of</strong>ficials.<br />

We determined approximate deployment days and reviewed justifications<br />

and approvals to determine if personnel received proper approvals before deploying<br />

assets. We also reviewed associated folders for sampled task requests maintained<br />

at WRM storage locations to determine shipment date; asset status; and if<br />

assets deployed for more than 180 days were extended, approved, and followed<br />

up. Finally, we determined if requests included a requirement for requesting<br />

personnel to determine availability <strong>of</strong> assets at deployed locations through other<br />

means before requesting WRM assets.<br />

Requirements and Authorizations. To determine whether personnel properly<br />

managed WRM requirements and authorizations, we reviewed the October 2007<br />

VAL and FY06 WPARR for both additive and BEAR assets. We also reviewed<br />

the CENTCOM OPLAN and interviewed ACC Directorate <strong>of</strong> Logistics and<br />

AFCENT/A4 personnel to validate and determine WRM requirements. Additionally,<br />

we reviewed the 4 November 2007 Daily Vehicle Report and over<br />

2,300 logistics readiness task requests for over 55,000 equipment items issued<br />

between FY03 and FY07 to compare WRM asset levels to the actual WRM used<br />

during Operations Enduring and Iraqi <strong>Freedom</strong>. Additionally, we extracted<br />

equipment and vehicle authorizations maintained in SBSS and compared<br />

35,000 authorization line items with requirements established in the WPARR and<br />

VAL. Finally, we compared in-use assets to authorizations to determine excess<br />

assets available for redistribution and compared identified excess requirements<br />

against equipment and vehicle buy computations.<br />

Inventory Management. To determine whether personnel properly managed<br />

inventories, we used October 2007 SBSS data to determine the universe and<br />

identify audit samples. To test accountability, we inventoried equipment,<br />

vehicles, and consumables, and reviewed equipment folders to determine<br />

documentation adequacy at each storage location. To verify whether personnel<br />

performed required maintenance, we performed observations and reviewed<br />

maintenance records for sampled equipment items and vehicles. To test<br />

17 Appendix III


Audit Scope and<br />

Prior Audit Coverage<br />

accountability for deployed assets, we selected assets coded as deployed in SBSS<br />

and verified asset existence at six deployed locations. We also reviewed the<br />

WRM performance plan to determine FY07 QAE surveillance requirements and<br />

inspection results to determine adequacy <strong>of</strong> surveillance and follow up for issues<br />

identified.<br />

Sampling Methodology. We used sampling and Computer Assisted Auditing Tools and<br />

Techniques to accomplish audit objectives. Specifically:<br />

Sampling. We used a combination <strong>of</strong> judgmental and statistical sampling<br />

techniques. We judgmentally sampled and reviewed 58 assets types totaling<br />

528 items to determine whether contract personnel properly accounted for all<br />

assets at Al Udeid AB. We initially used statistical sampling for Al Udeid AB<br />

but determined that lack <strong>of</strong> detailed information for the samples selected did not<br />

warrant use <strong>of</strong> statistical sampling. Therefore, we used the 58 statistically<br />

sampled national stock numbers and identified all 528 assets for these national<br />

stock numbers to perform our inventory. Additionally, we statistically sampled<br />

69 line items each at Oman (178 total assets) and Bahrain (165 assets). Further,<br />

we used a combination <strong>of</strong> judgmental and statistical sampling depending on the<br />

type and availability <strong>of</strong> assets to determine whether contractor personnel performed<br />

maintenance actions in compliance with prescribed timeframes for WRM<br />

equipment and vehicles at all three locations. Next, we used judgmental samples<br />

<strong>of</strong> 98 line items totaling over 8,200 items to test accountability for consumables at<br />

all three locations. Finally, we inventoried 183 assets deployed from WRM<br />

storage locations to verify accountability for assets at six AFCENT deployed<br />

locations.<br />

Computer Assisted Auditing Tools and Techniques. To review and analyze<br />

WRM authorizations and requirements, we used ACL to convert SBSS data to<br />

Excel. We used Excel and Access features to filter, organize, interpret and<br />

summarize audit results. We also used Access queries and reports to perform<br />

required audit tests.<br />

Data Reliability. We extensively relied on computer-processed data contained in<br />

SBSS and OLVIMS. However, we did not evaluate the systems’ general and application<br />

controls. Rather, we established data reliability by comparing system data to source<br />

documents and inventory results. We found OLVIMS data reliable based on vehicle<br />

inventories. However, our data comparisons and reviews <strong>of</strong> output products for obvious<br />

errors, reasonableness, and completeness showed an error rate that cast doubt on SBSS<br />

data validity. Specifically, based on review <strong>of</strong> 1,651 equipment items, installation error<br />

rates ranged from 9 to 31 percent. However, we believe the opinions, conclusions, and<br />

recommendations in this report are valid when viewed with other available evidence such<br />

as inventory results and surveillance reports.<br />

Appendix III 18


Audit Scope and<br />

Prior Audit Coverage<br />

Auditing Standards. We accomplished this audit work in accordance with generally<br />

accepted government auditing standards, and accordingly, included tests <strong>of</strong> internal<br />

controls related to WRM. Specifically, we reviewed requirements validation procedures<br />

and oversight and physical controls over WRM inventories.<br />

PRIOR <strong>AUDIT</strong> COVERAGE<br />

We did not identify any <strong>Air</strong> <strong>Force</strong> Audit Agency, DoD Inspector General, or Government<br />

Accountability Office reports issued within the past 5 years that addressed the same or<br />

similar objectives as this audit.<br />

19 Appendix III


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20


Locations Audited/<br />

Reports Issued<br />

Organization/Location<br />

Installation-Level<br />

Reports Issued<br />

<strong>Air</strong> Combat Command (ACC)<br />

HQ ACC<br />

Langley AFB VA<br />

None<br />

<strong>Air</strong> <strong>Force</strong> Materiel Command<br />

Ogden <strong>Air</strong> Logistics Center<br />

Hill AFB UT<br />

Oklahoma City <strong>Air</strong> Logistics Center<br />

Tinker AFB OK<br />

Warner-Robins <strong>Air</strong> Logistics Center<br />

Robins AFB GA<br />

None<br />

None<br />

None<br />

United States <strong>Air</strong> <strong>Force</strong>s Central (AFCENT)<br />

HQ AFCENT<br />

Shaw AFB SC<br />

609th <strong>Air</strong> Support Squadron<br />

Muscat, Southwest Asia<br />

DynCorp International<br />

Al Udeid AB, Southwest Asia<br />

DynCorp International<br />

Thumrait, Southwest Asia<br />

DynCorp International<br />

Manama, Southwest Asia<br />

None<br />

None<br />

None<br />

None<br />

None<br />

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22


Points <strong>of</strong> Contact<br />

<strong>Air</strong> and Space Operations Division (AFAA/SPO)<br />

Support and Personnel Audits Directorate<br />

2509 Kennedy Circle<br />

Brooks City-Base TX 78235-5116<br />

Charles E. Atkinson, Jr., Associate Director<br />

DSN 240-5080<br />

Commercial (210) 536-5080<br />

Dean E. Tomlinson, Program Manager<br />

Cristina Brown, Audit Manager<br />

We accomplished this audit under project number F2007-FD3000-0781.000.<br />

23 Appendix V


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24


Final Report Distribution<br />

SAF/OS<br />

SAF/US<br />

SAF/FM<br />

SAF/IG<br />

SAF/LL<br />

SAF/PA<br />

SAF/XC, AF/A6<br />

AF/CC<br />

AF/CV<br />

AF/CVA<br />

AF/A3/5<br />

AF/A4<br />

AF/A8<br />

AF/RE<br />

NGB/CF<br />

AU Library<br />

DoD Comptroller<br />

OMB<br />

ACC<br />

AETC<br />

AFCENT<br />

AFISR<br />

AFMA<br />

AFMC<br />

AFOSI<br />

AFRC<br />

AFSOC<br />

AFSPC<br />

AMC<br />

ANG<br />

PACAF<br />

USAFA<br />

USAFE<br />

Units/Orgs Audited<br />

FREEDOM OF INFORMATION ACT<br />

The disclosure/denial authority prescribed in AFPD 65-3 will make all decisions relative<br />

to the release <strong>of</strong> this report to the public.<br />

25 Appendix VI


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26


To request copies <strong>of</strong> this report or to suggest audit topics<br />

for future audits, contact the Operations Directorate at<br />

(703) 696-7913 (DSN 426-7913) or E-mail to<br />

reports@pentagon.af.mil. Certain government users may<br />

download copies <strong>of</strong> audit reports from our home page at<br />

www.afaa.hq.af.mil/. Finally, you may mail requests to:<br />

<strong>Air</strong> <strong>Force</strong> Audit Agency<br />

Operations Directorate<br />

1126 <strong>Air</strong> <strong>Force</strong> Pentagon<br />

Washington DC 20330-1126

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