Committee Meeting - Yorkville CUSD 115

MINUTES OF THE
COMMITTEE MEETINGS OF THE
YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT #115
MONDAY, JUNE 13, 2011
I. Applied Learning and Technology
1.01 Call of Order
Dr. Lynn Burks called the committee meeting to order at 7:00 p.m.
Present: Peter Athens, Dr. Lynn Burks, Tim Shimp, Jacqui Parisi, Jim Still,
Michele Breyne, Jeannine Pacetti, Ron Kiesewetter, Katie Spallasso,
Blair Haake, Tina Romano, Amy Mahr, Karen Weir, Dave Ascolani,
Nancy Ascolani, Thea Roessler, Sylvia Torto, Steve Megazzini, Laura Hatch,
Bryan Zwemke, Jeff Szymczak, Lisa Adler, Ryan Adkins, Kerri Mispagel, Susan
Carlson, Mike Cloud, Bruce Ward-representatives from Peters and Associates,
and Kathy Farren-reporter for Kendall County Record.
1.02 Technology Assessment and Recommendations
Mr. Bruce Ward, Senior Project Manager, shared with the Committee the results
of the recent technology audit ranging from safety and security through future
visioning and priorities. Mr. Tim Shimp and Mr. Ryan Adkins will work with
Peters and Associates to build a solid foundation and prioritize what is important
for the District.
The committee recommends that the Technology Assessment
recommendations be brought to the next Board of Education meeting for
approval.
1.03 Math Curriculum
Members from the SAC (Subject Area Committee) presented the Committee
with the K-12 revisions to the Math curriculum. These changes are aligned with
the Common Core Learning Standards, and are focused on a purposeful,
meaningful way to reach all kids with different learning styles across all grade
levels.
The committee recommends the implementations of the new Math
Curriculum for 2011-2012 be placed on the next Board of Education
meeting for approval.
1.04 Student Handbook – Recommended Changes
Mr. Steve Megazzini, Ms. Laura Hatch, Mr. Brian Zwemke, Ms. Lisa Adler,
Mr. Ron Kiesewetter , and Michele Breyne shared with the Committee a
redesigned Student Handbook to be implemented for the 2011-2012 school year.
For the elementary level, the restructure for “teaching tolerance” will replace the
“zero tolerance”. For the Middle School, the students are now required to carry
their id cards, changing the requirement of wearing the lanyards around their
necks. Some changes for the High School include: updated graduation

equirements, consequences for having over the counter drugs at school,
ineligibility guidelines for academic failure in more than one class, and the
access to have prevention hotline phone numbers available.
The committee recommends that the redesigned K-12 Student Handbooks
be placed on the next Board of Education meeting for approval.
1.05 YMS Athletic School Fees
Mr. Bryan Zwemke discussed raising most of the YMS athletic fees from $50.00
dollars to $65.00, with football being increased to $80.00. These increases will
help with additional services, such as a fitness club for students, and for future
support purchases for Yorkville Middle School.
The committee recommends that the increase for Athletic fees be placed on
the next Board of Education meeting for approval.
1.06 YHS English Novels on Display
Mr. Ron Kiesewetter presented the possibility of increasing the number of
novels in the classroom. This would help expand our current curriculum with
sophomore and American Literature and help balance the changes into the
traditional scheduling.
Ms. Thea Roessler proposed the idea of using the Spanish 4 book from 2010-
2011 for the AP Spanish in 2011-2012. Thus hoping to adopt a new Spanish 4
book, Nuevas vistas-Cursode introduccion, which will help the transition from
Spanish 3 to AP classes.
The committee recommends that the books be placed on display in June for
adoption in July on the next Board of Education meeting.
1.07 YHS Summer School Update
Ms. Michele Breyne presented the process and results of the 2011 Summer
School Program. Information was handed out at Curriculum night, as well as
available on the school website, flyers, and daily announcements were all
attempted to increase enrollment. With all of these attempts, possible course
times/sessions and selections may have deterred some students. In conclusion,
the YHS Administration and Guidance Department would like to continue
offering recovery courses during the summer.
Ms. Katie Spallasso explained the process of following the 2011 Senior class by
collecting data about college selection. With this data collected, it will help
assist the YHS Guidance Department find trends that will assist District 115 in
the future with student educational needs.
1.08 Committee Information and Updates
The committee adjourned at 8:53 p.m.

II.
Organizational Oversight
2.01 Call to Order
Mr. Gengler called the committee meeting to order at 7:00 p.m.
Present: Dr. Scott Wakeley, Dr. Frank Bogner, Steve Gengler, Dave Dockstader,
Ashley Shields, Brian DeBolt, and Cathy Anderson.
2.02 Policy Manual
Dr. Wakeley questioned the committee if they had any comments regarding
policies 1, 2, 3, 4, and 8. The committee questioned the following policies: 1.20 –
the District is no longer a part of Headstart Program; 1.30 – the District’s mission
statement needs to be amended when approved by the Board; 2.140 - a spelling
error from not form; 2.150 – does the District currently have these committees,
the District currently has these committees and Board members are not obligated
to attend; 2.190 – remove policy because the District currently does not offer
subscriptions; 2.210 – the policy states organizational meetings are held every
other year, the committee would like this to be changed to every year; 2.26 – has
the District always had a principal as a complaint manager due to the concern
about principal being away from their buildings, Dr. Bogner stated we need to
have one male and one female complaint manager and this position does not
require a lot of time; 3.70 - Mr. Bjork is spelled wrong; 3.70 AP – Succession
Plan is used if something happens to all administration in the District and
someone is needed to speak in behalf of a tragedy, 4.80 – Superintendent or his
designee should be his/her; 4.110 - bus safety trainings are done every year; 8.20
– District facility use policy is going to be discussed on the agenda in Site
Management; and 8.25 - Virtual Backpack – does not currently send automatic
emails to parents, the process will be changed for the fall where parents will
receive weekly emails if items are added to the Virtual Backpack.
The committee recommended Sections 1, 2, 3, 4, & 8 of the Policy Manual be
placed on display for 30 day for review at the next Board of Education
meeting.
2.03 Out-of-District Waiver
Dr. Wakeley discussed two different options for out-of-district waiver options.
The first option is primarily for elementary teachers, to allow their children to
attend the building where they work. Oswego currently offers this to their staff
members but they will be phasing this out due to heavy enrollment. Dr. Wakeley
would discuss all of the parameters with any teachers interested: no transportation
provided; their children can’t be running around the building before and after
school; will not be able to participate in the Safe program; and will reviewed on a
year-by-year basis. This will be a perk for full-time staff members not to pay for
day care, and would allow teachers to come in early or stay late. The committee
discussed the option of this to be advertised as a pilot program for two years.
This offer cannot be part of the union contract language. Currently we have two

staff members that have expressed interest in this option. Mr. Gengler stated the
handbook refers students are not allowed in the building until ten minutes before
school starts. Mr. Dockstader would like an annual report of how this program is
working throughout the year.
The committee recommends the option for elementary staff members to allow
their children to attend their building where they work to run as a pilot program,
be placed on the next Board of Education Meeting.
The second option is to permit the District to charge less than 100% of the tuition
charge for nonresident children of Yorkville teachers and full-time staff
employees. This option is available in many Districts throughout Illinois, and all
of them offers free fees except two Districts due to low enrollment and are trying
to recruit students. If the District does not charge, the District will be able to
claim the students, but if we charge $2,000 per student the District would make
more money than if they claimed the students. Mr. Gengler noted these students
will also have to pay for extra fees (i.e. sports fees). The committee asked for Dr.
Wakeley to provide the current cost of state aid per student.
The committee recommended the Out-of-District Waiver be discussed
without approval at the next Board of Education meeting.
2.04 Committee Information and Updates
Mr. Dockstader questioned if the District had any idea how many student that are
currently attending Aurora Christian, and if the District would be able to absorb
these student if Aurora Christian closed.
The meeting was adjourned at 8:16 p.m.
III.
Finance
3.01 Call to Order
Mr. Peter Athens, Ms. Ashley Shields, Jacqui Parisi, and Kerri Mispagel.
3.02 Cost Containment
Ms. Jacqui Parisi presented to the Committee the results of the Financial profile
from PMA, a Financial Planning Program, to help balance the projected deficit
from 2010-2011. The changes range from reducing overtime, using supplies on
hand, basing items on need, analysis of District Systems, and reducing textbook
purchasing. These efforts also outlined some financial priorities for the 2011-
2012 school year.
3.03 WCSIT Insurance
Ms. Jacqui Parisi explained the IASB-WCSIT is a Workers’ Compensation
Program, IASD is General Property and Casualty coverage, and XL is a
Pollution Liability insurance. After reviewing the policy coverage, the premium
for 2011-2012 there is a 4.51% increase ($336,546.00) from last year, with

dropping the stand alone XL policy, since it is now covered under the umbrella
policy of IASD.
The committee recommends dropping the XL stand-alone policy for 2011-
2012 school year to be placed on the next Board of Education Meeting for
approval.
3.04 Transportation Performance Bond
Ms. Parisi discussed how the District has paid the cost of a performance bond for
the last 5 years, Septran is financially stable, to waive the $20,000 cost of the
yearly bond and budget that money elsewhere.
The committee recommends that the District waive the Performance Bond
for the duration of the contract starting in 2012.
3.05 Committee Information and Updates
The committee adjourned at 9:34 p.m.
IV.
Site Management
4.01 Call to Order
Mr. Gengler called the committee meeting to order at 9:11 p.m.
Present: Dr. Scott Wakeley, Dr. Frank Bogner, Brian DeBolt, Dr. Lynn Burks,
Steve Gengler, Dave Dockstader, Cathy Anderson, and Sue Carlson.
4.02 Facility Use Procedures
Dr. Wakeley updated our current facility use procedure policy to include all of our
buildings, times each location is available, and updated the fees charged to each
entity. The District wants the community to use the District facilities but there are
costs incurred with each building use. PTO’s will not be charged unless
custodians are needed beyond their normal working hours. The new policy is
broken down in four different renter categories: A- School Sponsored Activities
(all District programs, PTO, etc.); B - Community Programs (Yorkville Parks and
Rec., YYBSA, YYTF, YYWC, YBC, scouting) all participant are Yorkville
students; C – Private Use - Non-profit (church groups, athletic organizations)
facility fee would be 75% for groups within District 115, the personnel fee would
be the 100% of the actual fee; D – Private usage and/or fee required activities
(Dance Academy, Private Day Care, for profit groups) facility fee and personnel
fee would be 100%. Each renter needs to provide a certificate of insurance with
an application for lease of school facilities form. The committee recommended
there be a two hour minimum added for personnel.
The committee recommended the Facility Use Procedures be placed on the
next Board of Education meeting for approval.

4.03 Subdivision Request
Dr. Wakeley received a letter and petition from a Caledonia resident requesting
for their children to attend Autumn Creek Elementary School instead of Bristol
Bay Elementary School. The transfer would impact eight students. The parents
are concerned with: issues not being resolved in a timely manner, positions not
being fulfilled; phone calls not being returned; ratings of Bristol Bay on websites;
and home values. The District called all eight parents and not all parents are
interested in transferring. Dr. Burks suggest the District consult with the Citizen
Advisory committee regarding the boundaries and the District needs to change the
perception of Bristol Bay and be committed to every student no matter what
school they attend.
The committee recommended Dr. Wakeley meet with the parents from the
Caledonia subdivision and the Subdivision Request be placed on the next
Committee meeting for discussion.
4.04 Committee Information and Updates
Mr. DeBolt shared the high school track was peeled up and there was dirt between
the rubber and blacktop, and the track was indeed at the end of its life.
Mr. DeBolt had a public bid on all custodial supplies, in the past the District
would receive quotes on supplies. The bid spec will hold prices for one year and
will be a substantial savings for the District.
The summer project status is: the Yorkville High School Academy roof project is
a couple of days behind due to the weather; the light sensors for Yorkville High
School are on order; the Yorkville High School Band room is gutted; the water
fountains at Yorkville High School has already been roughed in; and the sidewalk
will be started at the end of the month.
The football lighting at Yorkville High School lowest bidder is not able to obtain
bonding. The District received a letter from Valley Electric stating that they are
unable to obtain bonding and does not have funding to provide an escrow. The
District attorney suggested to reject all of the bids due to breach of contract. Mr.
DeBolt plans are to purchase the lights from Musco lighting and to piece out jobs
and to try to do most of the construction within District. Mr. DeBolt is requesting
Musco lighting to prepare the order until our next Board meeting, if Musco
lighting is unable to process the order a special meeting will have to be held in
order to purchase the lighting.
The meeting was adjourned at 11:05 p.m.

APPROVED: June 27, 2011
_______________________________
David Dockstader, President
__________________________
Steven Gengler, Secretary