Request For Proposal Due Diligence for Arizona ... - US Communities

BY Wichita (KS) Public Schools—Unified School District 259
For
Education, Classroom, Miscellaneous Support Furniture and Related Services
On behalf of itself and other government agencies and made available through
the U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE
SUBMISSION OF PROPOSAL RESPONSE
Supplier response(s) MUST be receipt time stamped in the WPS Purchasing Department on or before 3:00
p.m. (Wichita local time), April 21, 2008. Late responses will not be accepted.
NOTE: Facsimile and email responses will NOT be accepted for consideration of award.
Ten (10) copies and one (1) CD of the attached PROPOSAL RESPONSE FORMS (Sections 18, 19,
Appendix A, Appendix B and Attachment 1 Pricing Worksheet) must be completed as per directions under
this cover page and presented to the WPS Purchasing Department in a sealed container or envelope.
Responses shall be addressed to: Bill Brown, Supervisor, Procurement Services, WPS Purchasing
Department, 201 North Water Room 626, Wichita, Kansas 67202.
MANDATORY PRE-PROPOSAL CONFERENCE
To ensure that suppliers have complete information prior to submitting a proposal, a Mandatory Preproposal
Conference has been scheduled for Wednesday, April 2, 2008, 2:00 p.m. (Wichita local time)
at the Alvin A. Morris Administrative Center, 201 North Water Room 917, Wichita, Kansas, 67202.
Suppliers will have the opportunity to ask questions of the District’s and US Communities
representatives.
____________________
Bill Brown, CPPO
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Education, Classroom, Miscellaneous Support Furniture and Related Services
Request for Proposal
RFP # 08-44-685
(ii)
RECEIPT CONFIRMATION FORM
Failure to return this form may result in no further communication regarding this RFP.
Please complete and return this confirmation form within 5 working days to:
Bill Brown, Supervisor, Procurement Services
Wichita Public Schools
201 North Water, Room 626
Wichita, KS 67202
Phone (316) 973-4543 Fax: (316) 973-4773
Company Name: _________________________________________________________
Address : ________________________________________________________________
City: ___________________________ State: ______________ Zip Code: __________
Contact Person: ___________________________________________________________
Phone Number(s): _________________________________________________________
Fax Number(s): ___________________________________________________________
I have received a copy of the above noted RFP.
_____________ We will be submitting a proposal
_____________ We Will Not be submitting a proposal
***This form may be faxed to the above Fax Number***
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Table of Contents:
(ii) RECEIPT CONFIRMATION FORM ..........................................................................................................................................................2
1.0 DEFINITIONS..............................................................................................................................................................................................3
2.0 SUBMISSION OF PROPOSAL RESPONSE .............................................................................................................................................3
3.0 MANDATORY PRE-PROPOSAL CONFERENCE...................................................................................................................................3
4.0 QUESTIONS AND CONTACTS ................................................................................................................................................................4
5.0 ADDENDA ...................................................................................................................................................................................................4
6.0 REQUEST FOR PROPOSAL TIME LINE .................................................................................................................................................4
7.0 OBJECTIVE/MASTER AGREEMENT......................................................................................................................................................4
8.0 ABOUT THIS DOCUMENT .......................................................................................................................................................................5
9.0 PUBLIC RECORDS REQUESTS................................................................................................................................................................6
10.0 CONTRACT TERMS...................................................................................................................................................................................7
11.0 PROPOSAL CONDITIONS.........................................................................................................................................................................8
12.0 REQUIREMENTS......................................................................................................................................................................................12
13.0 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES .........................................................................................................13
14.0 U.S. COMMUNITIES ................................................................................................................................................................................14
15.0 SUPPLIER QUALIFICATIONS................................................................................................................................................................16
16.0 PROGRAM STANDARDS........................................................................................................................................................................17
17.0 SELECTION CRITERIA ...........................................................................................................................................................................19
18.0 SUPPLIER RESPONSE FORM.................................................................................................................................................................20
18.1 SUPPLIER QUALIFICATION WORKSHEET..................................................................................................................................21
18.15 SUPPLIER REFERENCE INFORMATION SHEET .........................................................................................................................22
20.0 APPENDIX A - MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT......................................25
21.0 APPENDIX B - U.S. COMMUNITIES ADMINISTRATION AGREEMENT ....................................................................................28
22.0 APPENDIX C - SUPPLIER IMPLEMENATION CHECKLIST ..........................................................................................................61
23.0 APPENDIX D - WPS STANDARD CONTRACT AGREEMENT.......................................................................................................64
24.0 ATTACHMENT 1 - PRICING RESPONSE WORKSHEETS ...............................................................................................................71
1.0 DEFINITIONS
The following words and terms, as used in this document, shall have the following meanings:
RFP
Request for Proposal
WPS
Unified School District 259 – The Wichita Public Schools
USD259
Unified School District 259 – The Wichita Public Schools
School District
Unified School District 259 – The Wichita Public Schools
The District
Unified School District 259 – The Wichita Public Schools
BOE
Board of Education
Proposer/Vendor/Supplier Company responding to this RFP with a written proposal
Company
Company responding to this RFP with a written proposal
U.S. Communities U.S. Communities Government Purchasing
USC
U.S. Communities Government Purchasing
2.0 SUBMISSION OF PROPOSAL RESPONSE
Supplier response(s) MUST be receipt time stamped in the WPS Purchasing Department on or before 3:00
p.m. (Wichita local time), April 21, 2008. Late responses will not be accepted.
NOTE: Facsimile and email responses will NOT be accepted.
Ten (10) copies and one (1) CD of the attached PROPOSAL RESPONSE FORMS (Section 18, 19 and
Attachment 1) must be completed and presented to the WPS Purchasing Department in a sealed container or
envelope. Responses shall be addressed to: Bill Brown, Supervisor, Procurement Services, WPS
Purchasing Department, 201 North Water Room 626, Wichita, Kansas 67202.
3.0 MANDATORY PRE-PROPOSAL CONFERENCE
To ensure that suppliers have complete information prior to submitting a proposal, a Mandatory Preproposal
Conference has been scheduled for Wednesday, April 2, 2008, 2:00 p.m. (Wichita local time)
at the Alvin A. Morris Administrative Center, 201 North Water Room 917, Wichita, Kansas, 67202.
Suppliers will have the opportunity to ask questions of the District’s and US Communities
representatives.
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4.0 QUESTIONS AND CONTACTS
NOTE: To ensure fairness and equity in competition for all potential suppliers, ALL QUESTIONS
AND CONTACTS concerning Request for Proposal (08-44-685) shall be directed to Bill Brown, CPPO
or Darren Muci, CPPO, (316) 973-4543. Any contracts, written or verbal, made to other than Bill
Brown or Darren Muci concerning this proposal during the period beginning with the issuance of this
document through approval of award or ANY attempt by a supplier/proposer to influence the Request
for Proposal process may be grounds to disqualify the proposer from consideration in this Request for
Proposal. The exception to this contact rule is to a supplier(s) already performing services for WPS
and allows such supplier(s) to have discussions necessary for completion of existing contracts.
Formal questions shall be submitted in writing by FAX to (316) 973-4773 prior to April 7, 2008, 3:00
p.m. Wichita local time. Questions received after April 7, 2008 will not be answered.
NOTE: Email questions are not acceptable.
Written responses to questions shall be posted on the District web site:
www.usd259.com/offices/purchasing.
5.0 ADDENDA
It is the Proposer’s responsibility to check the WPS Purchasing web site for any addendums to this
Proposal. www.usd259.com/offices/purchasing
6.0 REQUEST FOR PROPOSAL TIME LINE
The following dates are provided for informational purposes and are subject to change. Contact Bill
Brown, Purchasing Department at (316) 973-4543 to confirm any/all dates.
Distribution of Request for Proposal to interested parties March 10, 2008
Mandatory Pre-proposal Conference at 2:00 p.m. Wichita
April 2, 2008
local time.
Questions submitted in writing no later than 3:00 p.m. Wichita
April 7, 2008
local time.
Response to questions April 11, 2008
Sealed proposals due before 3:00 p.m. Wichita local time April 21, 2008
Review Committee & Supplier Presentations (if required) May/June 2008
Action by Board of Education July 2008
7.0 OBJECTIVE/MASTER AGREEMENT
Wichita Public Schools – Unified School District 259, Wichita, Kansas (hereinafter referred to as WPS) is
soliciting proposals from qualified companies to enter into a Master Agreement for Education, Classroom,
Miscellaneous Support Furniture and Related Services to be made available through the U.S.
Communities Government Purchasing Alliance. The resulting contracts may be awarded to multiple
suppliers to cover a broad line of general classroom, school furniture and higher education furniture. The
selected Supplier(s) will be required: (1) to provide and deliver; or (2) provide, deliver and install via
professional installation services covering the school, classroom and misc. furniture and related services
described herein. All items offered must be new, unused and of the most current design and technology and
the most current product lines. This is a national contract that will may used by all states, local governments,
school districts and higher education institutions in the United States of America, Canada and other
government agencies and non-profit organizations. Please visit the U.S. Communities web site at
www.uscommunities.org for more information.
The successful supplier(s) must deal directly with any Participating Public Agency concerning the placement
of orders, issuance and receipt of the purchase order, contractual disputes, invoicing, and payment. The WPS
is acting as “Contracting Agent” for the Participating Public Agencies and shall not be held liable for any
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costs, damages, etc. incurred by any other Participating Public Agency. This contractual agreement will be
between WPS and any identified suppliers.
The subsequent contract shall be construed to be in accordance with and governed by the laws of the State of
Kansas. Each Participating Public Agency enters into a Master Intergovernmental Cooperative Purchasing
Agreement (MICPA), itself included herein as Appendix A) that allows the Participating Public Agency to
purchase products from the Supplier(s) in accordance with each Participating Public Agency’s purchasing
policy and procedures. WPS does not assume any obligation on behalf of all states, local governments, school
districts and higher education institutions in the United States of America, and other government agencies and
non-profit organizations who may utilize these agreements.
8.0 ABOUT THIS DOCUMENT
This document is a Request for Proposal. It differs from a Request for Bid/Quotation in that WPS is
seeking a solution, as described on the cover page and in the following sections, not a bid/quotation
meeting firm specifications for the lowest price. As such, the lowest prices proposed will not guarantee
an award recommendation. As defined in the American Bar Association Model Procurement Code,
Competitive Sealed Proposals will be evaluated based upon criteria formulated around the most important
features of a product or service, of which quality, testing, references, and availability or capability, may
be overriding factors, and price may not be determinative in the issuance of a contract or award. The
proposal evaluation criteria should be viewed as standards that measure how well a supplier’s approach
meets the desired requirements and needs of WPS and the U.S. Communities Participating Public
Agencies. Those criteria that will be used and considered in evaluation for award are set forth in this
document.
Suppliers will not be compensated for participation in this process. WPS along with the U.S.
Communities Selection Advisory Committee will thoroughly review all proposals received. WPS has
used its best judgment to determine the necessity of scheduling a Mandatory pre-proposal conference -
before proposals are accepted - and will utilize the same when determining the need for meetings with
suppliers after receipt of all proposals. WPS reserve the right to select, and subsequently recommend for
award, the proposed equipment/service that best meets its required needs, quality levels, and budget
constraints.
No negotiations, decisions, or actions shall be initiated by any supplier as a result of any verbal discussion
with any WPS, U.S. Communities Advisory Board Member or U.S. Communities Staff prior to the
opening of responses to this document. Suppliers shall make no contacts - either written or verbal - with
any individual other than the individuals identified herein during the period beginning with the issuance
of this document through approval of award. Any attempt by a supplier/proposer to influence a member
or members of the aforementioned may be grounds to disqualify the proposer from participation in the
selection process of this Request for Proposal.
As applicable to the commodity or service identified in this solicitation, trade secrets or proprietary
information submitted by a supplier/proposer in connection with this solicitation may not be subject to
disclosure. Suppliers/Proposers must clearly identify the data or other materials to be protected and state
the reasons why protection is necessary. Suppliers/Proposers shall not mark sections of their proposal as
proprietary if they are to be part of the award of the contract (e.g., company locator information, pricing
information, primary consultant or company contact persons, pricing information, etc.) and are of a
“material” nature.
This document is not a contract. No contractual rights are established when a supplier, proposer, agent or
broker submits a response. WPS reserve the right to reject any or all proposals at any time and make
necessary arrangements to contract for the purchase of the materials or work described and proposed in
the manner most feasible and applicable.
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9.0 PUBLIC RECORDS REQUESTS
WPS, as a political subdivision of Sedgwick County, State of Kansas, is subject to the Kansas Open
Records Act. Consequently, the proposer needs to understand that documents submitted in response to
this RFP will be for the most part, if not all, subject to being released upon the request of media,
competitors or others, in accordance with the law. If you contend that certain CLEARLY MARKED
portions of your response constitute an exemption from the Kansas Open Records Act, you MUST submit
your legal basis in support of that assertion with your response.
If a public records request is made for any portion of the documents that you have submitted and you
have NOT clearly marked such documents as information constituting an exception to Kansas’ Open
Records Act, your information will be released if an open records request it received.
If a public records request is made for such information and you HAVE clearly marked portions of your
response as information constituting an exception to Kansas’ Open Records Act, AND you have
submitted the legal basis supporting such claim, WPS will consider the basis of the claim and will redact
from any release of open records information that you claim is exempt and that WPS determines is
exempt from disclosure under the Kansas Open Records Act. WPS will also use its best efforts to notify
you if an open records request is received that seeks records you submit to WPS as part of your response
to the RFP “that you claim is exempt from the Kansas Open Records Act.”
If a public records request is made for such information and you HAVE clearly marked portions of your
response as information constituting as exception to Kansas’s public records law, but you have NOT
submitted the legal basis supporting such claim, WPS WILL RELEASE your information to the requestor
and notify you that a request was made and that your response was released.
DO NOT mark your ENTIRE response/submittal as information constituting an exception to Kansas’s
public records law. If your entire response/submittal is so marked, WPS will NOT consider your offer as
a responsive proposal and it will not be considered for award.
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10.0 CONTRACT TERMS
The contract term will be January 1, 2009 through December 31, 2011, a period of three (3) years,
reviewed annually. This contract will have the option to renew annually up to a maximum of three (3)
additional years in one (1) year increments. Should this option be exercised, the prices shall be those
specified in the response to this Request for Proposal, with the application of the Kansas City All Urban
Consumer Price Index (CPI-U) average index. WPS retains the sole right to determine if extensions will
be granted and will notify the supplier in writing prior to the expiration of the current contract period.
10.1 Unusual circumstances
If during the contract term where costs to WPS are to remain firm or adjustments are restricted by CPI
cap, unusual circumstances that could not have been foreseen by either party to the contract occur, and
those circumstances significantly affect the Contractor’s cost in providing the required services, then the
Supplier may request adjustments to the cost to WPS to reflect the changed circumstances. The
circumstances must be beyond the control of the Supplier, and the requested adjustments must be fully
documented. WPS may, after examination, refuse to accept the adjusted costs if they are not properly
documented, increases are considered to be excessive, or decreases are considered to be insufficient. In
the event WPS does not wish to accept the adjusted costs and the matter cannot be resolved to the
satisfaction of WPS, WPS will reserve the following options:
• The contract can be canceled by WPS upon giving thirty (30) days written notice to the Supplier
with no penalty to WPS or the Supplier. The Supplier shall fill all WPS requirements submitted
to the Supplier until the termination date contained in the notice.
• WPS requires the Supplier to continue to provide the services at the firm fixed (non-adjusted)
costs until the termination of the contract term then in effect.
• If WPS, in its interest and in its sole opinion, determines that the Supplier in a capricious manner
attempted to use this section of the contract to relieve themselves of a legitimate obligation under
the contract, and no unusual circumstances had occurred, WPS reserves the right to take any and
all action under law or equity. Such action shall include, but not be limited to, declaring the
Supplier in default and disqualifying the Supplier from receiving any business from WPS for a
state period of time.
• If WPS does agree to adjusted costs, this adjusted cost shall not be invoiced to WPS until the
Supplier receives notice in writing signed by a WPS Purchasing Department Agent authorized to
bind WPS in such matters.
10.2 Termination
If the contracted supplier refuses or fails to provide services in accordance with the requirements of this
proposal within the contract time specified herein or in the purchase order or contract, WPS may, by
written thirty (30) day notice, terminate the purchase order OR contract. In addition either party may
terminate the contract at any time during the contract by providing the other party written notice of such
termination sixty (60) days in advance.
10.3 Selling, transferring or assignment of contracts
Any award issued pursuant to this proposal, and the monies, which may become due hereunder, are NOT
assignable except with the prior written approval of the WPS Board of Education or selected designee.
WPS shall retain the right to withdraw and cancel any/all contract agreements without recourse from the
original contracted entity. The decision to approve or not approve a transfer will be at the sole discretion
of WPS.
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11.0 PROPOSAL CONDITIONS
In submitting a response to this Request for Proposal (RFP), proposers hereby understand and agree to the
following:
11.1 Certification – The Proposer hereby certifies that they have carefully examined all of the
applicable RFP/Contract Documents for the material or service specified herein, understands the nature
and scope of the work to be done, and that their Proposal is based upon the terms, specifications,
requirements and conditions. The Proposer further agrees that the performance time specified is a
reasonable time. By their signature on the response to the RFP or the RFP Response Form, the Proposer
certifies that their proposal is made without prior understanding, agreement, or connection with any
corporation, firm or person submitting a proposal for the same materials, supplies, or equipment, and is in
all respects fair and without collusion or fraud, so that all proposals for the purchase will result from free,
open and competitive proposing among all suppliers. Further, the Proposer certifies that they understand
collusive bidding/proposing is a violation of Federal law and can result in fines, prison sentences, and
civil damage awards. The Proposer further certifies that they are authorized to sign this Proposal for the
Proposer.
11.2. Conflict of interest - By submission of a response, the Proposer agrees that at the time of
submittal, they: (1) have no interest (including financial benefit, commission, finder’s fee, or any other
remuneration) and shall not acquire any interest, either direct or indirect, that would conflict in any
manner or degree with the performance of Proposer’s services, or (2) will not benefit from an award
resulting in a “Conflict of Interest.” A “Conflict of Interest” shall include holding or retaining
membership, or employment, on a board, elected office, department, division or bureau, or committee
sanctioned by and/or governed by the WPS Board of Education. Proposers shall identify any interests,
and the individuals involved, on separate paper with the response and shall understand that WPS, at the
discretion of the Purchasing Director in consultation with legal counsel, may reject their proposal.
11.3 Rebates to WPS employees - Any employee or any official of WPS, elective or appointive,
who shall take, receive or offer to take or receive, either directly or indirectly, any rebate, percentage of
contract, money or other things of value, as in inducement or intended inducement, in the procurement of
business, or the giving of business for, or to, or from, any person, partnership, firm or corporation,
offering, bidding for, or in open market seeking to make sales to WPS shall be deemed guilty of a felony
and upon conviction such person or persons shall be subject to punishment or a fine in accordance with
State and/or Federal laws.
11.4. Proposer’s offer - The Proposer’s pricing in their response must include all materials, labor,
supplies, equipment and incidentals necessary to provide the equipment, materials and services described
herein and in any applicable related documents (e.g., Notification of Solicitation, Request for Information,
Addenda, Contract, Bonds, Insurance, Plans, etc.). It shall be understood that the Proposer's sureties and
insurers are subject to the approval of WPS.
11.5 Multiple proposals - Alternate proposals (two or more proposals submitted). WPS reserves the
right to make the final determination of actual equivalency or suitability of such proposals with respect to
requirements outlined herein. WPS reserves the right to select the product or service which is best suited
for the intended use
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11.6 Discussion with proposer(s) - WPS may award a purchase contract, based on initial offers
received, without discussion of such offers. A proposer’s initial offer should therefore be based on the
most favorable terms available from a price and technical standpoint. WPS may, however, have
discussion with those proposers that it deems in its discretion to fall within a competitive range. It may
also request best and final offers from such proposers, and make an award and/or conduct negotiations
thereafter. WPS reserves the right to negotiate separately with any proposer after the closing of this
Request for Proposal when such action is considered in its best interest. Subsequent negotiations may be
conducted, but such negotiations will not constitute acceptance, rejection, or a counteroffer on the part of
WPS.
11.7 WPS rights - If determined to be in its best interest, WPS reserves the right to: (1) reject any
proposal, if determined to be non-responsive in any form to this and/or related documents, (2) reject all
proposals, (3) to accept any item or items in the proposals, and, (4) to waive any irregularity in the
proposals.
11.8 Samples - It shall be understood that any proposal, any/all referencing information and samples
submitted in response to this Request for Proposal shall become the property of WPS, and will not be
returned. As a governmental entity, WPS is subject to making records available for disclosure after Board
of Education approval of the recommendation.
11.9 Proposer expenses - WPS will not be responsible for any expenses incurred by any proposer in
the development of a response to this Request for Proposal including any onsite (or otherwise) interviews
and/or presentations, and/or supplemental information provided, submitted, or given to WPS and/or its
representatives. Further, WPS shall reserve the right to cancel the work described herein prior to issuance
and acceptance of any contractual agreement/purchase order by the recommended proposer even if the
Board of Education has formally accepted a recommendation.
11.10 Responsible proposer - WPS interprets the term "responsible proposer" as requiring WPS to:
(a) choose between the kinds of materials, goods, wares, or services subject to the Proposal, and (b)
determine which Proposal is most suitable for its intended use or purpose. If there is any variance or
conflict, the Proposal specifications or requirements shall control.
11.12 Proposal pricing - As applicable, each proposal item must show unit price and be extended. In
case of error in the extension of prices in the proposal, the unit price will govern. Prices proposed must
remain firm and fixed for a period of 120 days (or other period if stated to the contrary within the body of
the RFP) immediately following the closing of this Request for Proposal for all items and deliveries
required within. On products with multiple deliveries, proposers may offer alternate proposals which
clearly state different pricing per delivery. However, price escalators are not allowed, unless otherwise
noted within the body of the proposal instructions/conditions.
11.13. Taxes - Prices MUST be free of federal, state, and local taxes unless otherwise imposed by a
governmental body, and applicable to the material on the Proposal.
11.14 Determination of award - Competitive proposal award shall be determined in accordance with
WPS Board of Education Policy P3303.
11.15 Liens - The Proposer shall certify and warrant that goods, personal property, chattels, and
equipment sold and delivered are free and clear of any and all liens, or claims of liens, for materials or
services arising under, and by virtue of the provisions of General Statutes of Kansas, 1961 Supplement,
Sections 58-201, et seq., and any other lien, right, or claim of any nature or kind whatsoever.
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11.16 Hold harmless - The Proposer shall hold and save WPS and its officers, agents, servants, and
employees harmless from liability of any patented or unpatented invention, process, article, or appliance
manufactured, or used, in the performance of the contract, including its use by WPS.
11.17 Purchase order - A purchase order constitutes WPS's offer to the Proposer upon the terms and
conditions stated herein, and shall become a binding contract on the terms set forth herein when it is
accepted either by acknowledgment or performance. WPS will issue a purchase order/contract for the
acquisition of products/services specified as a result of an award made in reference to this document.
Contract documents shall be subject to any regulations governed by the laws of the State of Kansas and
any local resolutions specifically applicable to the purchase. Any dispute arising out of the contract
documents or their interpretation shall be litigated only within the courts of the State of Kansas.
Contracts entered into on the basis of submitted proposals are revocable if contrary to applicable law.
11.18 Contracts - If applicable, the Proposer agrees to execute and deliver to WPS a contract in
accordance with the Contract Documents (if applicable) within ten days of notice of the award to the
Proposer. The Proposer agrees that the surety/deposit given concurrently herewith shall become the
property of WPS in the event the Proposer fails to execute and deliver such contract within the specified
time. In the further event of such failure, the Proposer shall be liable for WPS's actual damages that
exceed the amount of the surety.
11.19 Taxpayer identification number - A valid federal tax identification number must be provided
to WPS before any purchase orders can be issued and/or payments can be made.
11.20 Deliveries - Deliveries shall be F.O.B. Destination Freight Prepaid and Allowed unless delivery
terms are specified otherwise in the proposal.
11.21 Termination of an order - If the Proposer refuses or fails to make deliveries of the materials
within the times specified herein or in the purchase order or contract, WPS may, by written notice,
terminate the purchase order. See Section ten (10) for contracting and termination terms of the
Master Agreement.
11.22 Prompt pay - Date of receipt and payment of invoices will be made in accordance with K.S.A.
75-6403, unless other provisions are agreed to in writing by the Proposer and WPS.
11.23 Packaging - All items must be properly packed, if applicable, to ensure delivery in good
condition, and in accordance with instructions listed in the Request for Proposal or purchase order, if any.
11.24 Rejected items - Rejected items will be held at the Proposer's risk and expense. No
replacement of defective items shall be made by a proposer unless agreed to by an authorized WPS
representative.
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11.25 Anti-discrimination - The Proposer agrees: (i) to comply with the Kansas Act Against
Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act (K.S.A.
44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101
et seq.) (ADA) and to not discriminate against any person because of race, religion, color, sex, disability,
national origin or ancestry, or age in the admission or access to, or treatment or employment in, its
programs or activities; (ii) to include in all solicitations or advertisements for employees, the phrase
"equal opportunity employer"; (iii) to comply with the reporting requirements set out at K.S.A. 44-1031
and K.S.A. 44-1116; (iv) to include those provisions in every subcontract or purchase order so that they
are binding upon such subcontractor or vendor; (v) that a failure to comply with the reporting
requirements of (iii) above or if the Company is found guilty of any violation of such acts by the Kansas
Human Rights Commission, such violation shall constitute a breach of the Agreement and the Agreement
may be cancelled, terminated or suspended, in whole or in part, by the School District; (vi) if it is
determined that the Company has violated applicable provisions of ADA, such violation shall constitute a
breach of the Agreement and the Agreement may be cancelled, terminated or suspended, in whole or in
part, by the School District.
Parties to this Agreement understand that the provisions of this paragraph number 4 (with the exception of
those provisions relating to the ADA) are not applicable to a Company who employs fewer than four
employees during the term of such Agreement or whose contracts with the School District cumulatively
total $5,000 or less during the fiscal year.
11.26 Amendments - The parties agree that no changes, additions, or modifications to this Agreement
may be made except by written addendum signed by both parties.
11.27 Special proposal conditions - Certain proposals, because of unique factors involved, may not
be covered by standard conditions. Alternate or special conditions will take precedence over any standard
condition previously stated.
11.28 Compliance with immigration laws - The Proposer agrees that it is solely responsible for its
compliance with the Immigration Reform and Control Act of 1986 ("IRCA"), as amended. The Proposer
agrees that it will send only work-authorized individuals to School District worksites and will only use
work-authorized individuals to perform work pursuant to this Agreement. If the Proposer knowingly
violates IRCA or the regulations implementing IRCA, School District shall be entitled to immediately
terminate this Agreement for cause.
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12.0 REQUIREMENTS
Proposers are asked to provide proposals for the following component areas for: (1) to provide and
delivery; or (2) provide, deliver and install via professional installation services covering the school,
classroom, miscellaneous furniture and related services described herein.
All items proposed, and ultimately furnished, shall be new and in first class condition, unless otherwise
indicated or applicable, the best of their respective kinds, the current model year, untitled prior to
shipping and/or installation and will be free from defects in material and workmanship. Items furnished
must be manufactured in compliance with all existing legal or governmental directives, conform to all the
standards including warning labels and safety devices, guards, and equipment required to meet the safety
standards as established by any jurisdiction recognized by industry safety councils or organizations to
establish safety standards such as Occupational Safety and Health Administration (OSHA), National Fire
Protection Association (NFPA), National Institute of Occupational Safety and Health (NIOSH), American
National Standards Institute (ANSI), Underwriters Laboratories, Inc. (UL), Environmental Protection
Agency (EPA), etc. If a product proposed, requires a Material Safety Data Sheet (MSDS) as defined by:
29CFR1910-1200, it MUST accompany each shipment. . Items will be subject to ordering Agency
inspection and approval at any time within 30 days after delivery
12.1 Provide a comprehensive competitively solicited Master Agreement offering Products and
Services to Participating Public Agencies.
12.2 Establish the Master Agreement as a Supplier’s primary offering to Participating Public
Agencies.
12.3 Achieve cost savings for Suppliers and Participating Public Agencies through a single
competitive solicitation process that eliminates the need for multiple bids or proposals.
12.4 Combine the volumes of Participating Public Agencies to achieve cost effective pricing.
12.5 Reduce the administrative and overhead costs of Suppliers and Participating Public Agencies
through state of the art ordering and delivery systems.
12.6 Provide Participating Public Agencies with environmentally responsible products and services.
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Page 12 of 71

13.0 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES
13.1 Freestanding Education/Classroom/School Furniture – A complete and comprehensive
catalog selection of all case goods, furniture, (including folding and mobile) desks, tables and related
school accessories including pre-school items.
13.2 Seating/Chairs – A complete and comprehensive catalog of classroom chairs and general seating
including pre-school items. All chairs must meet the current ANSI/HFS and/or BSR/HFES and BIFMA
Standards. In addition to meeting the ANSI/HFS Standards the chairs need to accommodate the fifth (5 th )
percentile of the population for height. All fabric must comply with CAL 117.
13.3 Storage – A complete and comprehensive catalog selection of filing systems including vertical
and lateral files, bookcases, mobile cabinets, and accessories.
13.4 Technology Support Furniture – A complete and comprehensive catalog selection of
technology support furniture to support technology based learning environments.
13.5 Library Furniture – A complete and comprehensive catalog selection of library furniture.
13.6 Science Laboratory Furniture – A complete and comprehensive catalog selection of science
laboratory furniture.
13.7 Cafeteria Furniture – A complete and comprehensive catalog selection of cafeteria furniture.
13.8 Early Childhood Furniture -- A complete and comprehensive catalog selection of early
childhood furniture.
13.9 Audio/visual Furniture -- A complete and comprehensive catalog selection of audio/visual
furniture.
13.10 Art Instructional Furniture -- Complete and comprehensive catalog selection of art
instructional furniture.
13.11 Educational Office Furniture -- A complete and comprehensive catalog selection of educational
office furniture.
13.12 Related Support Services – “Quick Ship”, design and layout, fabric and color design services
and other related services requested by the customer.
13.13 Optional categories
Note: The categories below are optional and will not be considered when evaluating responses to this
document. Proposers are encouraged, however, to address their capability of providing a complete and
comprehensive catalog selection of the identified categories with appropriate pricing.
13.13.1 Fixed Seating – A complete and comprehensive catalog selection of auditorium/lecture hall seating.
13.13.2 “Church” Style Furniture – A complete and comprehensive catalog selection of church style
furniture.
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14.0 U.S. COMMUNITIES
U.S. Communities Government Purchasing Alliance (herein “U.S. Communities”) is a non-profit
“instrumentality” of government that assists Participating Public Agencies reduce the cost of purchased
goods through strategic sourcing that combines the volumes and the purchasing power of public agencies
nationwide. This is accomplished through an award of competitively solicited contracts for high quality
products and services by large and well recognized public agencies (herein “Lead Public Agencies”). The
contracts provide for use by not only the respective Lead Public Agency, but also by other Participating
Public Agencies.
14.1 National Sponsors
U.S. Communities is jointly sponsored by the National Institute of Governmental Purchasing (NIGP), the
National Association of Counties (NACo), the National League of Cities (NLC), the Association of
School Business Officials, International (ASBO) and the United States Conference of Mayors (USCM)
(herein “National Sponsors”).
14.2 Advisory Board
The U.S. Communities Advisory Board is made up of key government purchasing officials from across
the United States. Each Advisory Board Member is expected to actively participate in product bids and
selection, participate in policy direction, and share expertise and purchasing innovations.
Agency
City of Charlotte/Mecklenburg, NC
City of Los Angeles, CA
Cobb County, GA
Dallas County, TX
Davis Joint Unified Schools, CA
City and County of Denver, CO
Detroit Public Schools, MI
Fairfax County, VA
Harford County Public Schools, MD
Hennepin County, MN
North Carolina State University, NC
Agency
Hillsborough Schools, FL
City of Houston, TX
Los Angeles County, CA
Maricopa County, AZ
Miami-Dade County/Public Health Trust, FL
City of San Antonio, TX
San Diego Unified School District, CA
City of Seattle, WA
Wichita Public Schools, KS – lead public agency
Great Valley School District, PA
Emory University
14.3 Participating Public Agencies
Today more than 30,000 public agencies utilize U.S. Communities contracts and suppliers to procure over
$1 billion in products and services annually. Each month more than 400 new public agencies register to
participate. The continuing rapid growth of public agency participation is fueled by the program's proven
track record of providing public agencies unparalleled value.
The Supplier(s) must deal directly with any Participating Public Agency concerning the placement of
orders, issuance of the purchase order, contractual disputes, invoicing, and payment.
WPS is acting as "Contracting Agent" for the Participating Public Agencies and shall not be held liable
for any costs, damages, expenses, fees, liabilities, etc. incurred by any other Participating Public Agency.
Each Participating Public Agency enters into a Master Intergovernmental Cooperative Purchasing
Agreement (MICPA) outlining the terms and conditions that allow access to the Lead Public Agencies’
Master Agreements. Under the terms of the MICPA, the procurement by the Participating Public Agency
shall be construed to be in accordance with and governed by the laws of the State in which the
Participating Public Agency resides. A copy of the MICPA is attached as Appendix A.
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14.4 Estimated Volume
The estimated dollar volume of Products and Services purchased under the proposed Master Agreement is
$100-150 million annually. The estimate is based on the anticipated volume of the Lead Public Agency,
the U.S. Communities Advisory Board members, and current sales within the U.S. Communities program.
While there is no minimum quantity of products to be purchased under the proposed Master Agreement,
Wichita Public Schools-WPS and the U.S. Communities Advisory Board Members are committed to
utilizing the Master Agreement. The Advisory Board members shall determine if the Master Agreement
is of value to their agency, and will promote the Master Agreement among other public agencies
nationwide and internationally. The Advisory Board in 2008 is estimated to purchase more than $100
million of products and services from existing U.S. Communities contracts.
14.5 Marketing Support
U. S. Communities provides marketing support for Supplier’s products through the following:
• National Sponsors as referenced above.
• Over 70 State Associations of Counties, Schools and Municipal Leagues.
• Administrative and marketing personnel that directly promote the U.S. Communities Suppliers to
Participating Public Agencies through public agency meetings, direct mail, national publications,
annual meetings and a network of K-12, City, County, Higher Education and State Associations.
• U.S. Communities provides Suppliers government sales training, and a host of online marketing
and sales management tools to effectively increase sales through U.S. Communities.
14.6 Multiple Awards
It is the intent of this document is to award to a single supplier, however if deemed to be in the best
interesting of WPS, multiple awards may be made as a result of the solicitation. Multiple awards will
ensure that any ensuing Master Agreements fulfill current and future requirements of the diverse and
large number of Participating Public Agencies.
14.7 Evaluation of Proposals
Proposals will be evaluated by the Lead Public Agency in accordance with and subject to the relevant
statutes, ordinances, rules and regulations that govern its procurement practices.
U.S. Communities Advisory Board members and affiliates will assist the Lead Public Agency in
evaluating proposals. The Supplier (or Suppliers) that responds affirmatively meets the minimum
qualifications and offers the best response will be eligible for a contract award. U.S. Communities
reserves the right to make available or not make available Master Agreements awarded by a Lead Public
Agency to Participating Public Agencies.
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15.0 SUPPLIER QUALIFICATIONS
15.1 Supplier - Commitments
U.S. Communities views the relationship with an awarded Supplier as an opportunity to provide
maximum benefit to both the Participating Public Agencies and to the Supplier.
The successful foundation of the partnership requires commitments from both U.S. Communities and the
Supplier. U.S. Communities asks each Supplier to make the commitments set forth below to ensure
Supplier is providing the highest level of public benefit to Participating Public Agencies:
Each Supplier is required to make four commitments to insure the overall success of the national
program. These commitments are incorporated into the U.S. Communities Administration Agreement:
15.2 Supplier - Corporate
A commitment that U.S. Communities is actively supported by Supplier’s senior executive management
with a focus on the following:
• U.S. Communities will be the Supplier’s primary offering to states, local governments, school
districts, and higher education institutions in the United States of America; and other government
agencies and nonprofit organizations herein collectively all known as “Participating Public
Agencies”.
• A commitment that Supplier shall make all existing Participating Public Agencies that do
business with the Supplier aware of the value and pricing benefits of the U.S. Communities
contract.
• Upon authorization by the Participating Public Agency transition such Participating Public
Agencies to the Supplier’s U.S. Communities contract.
• Pricing – A commitment that Supplier’s U.S. Communities contract pricing is the lowest
available pricing (net to buyer) to Participating Public Agencies. If a Participating Public Agency
is otherwise eligible for lower pricing through any other Supplier contract, the Supplier will
match the pricing under U.S. Communities.
• Economy - A commitment that the supplier will demonstrate the pricing advantage of U.S.
Communities over alternative competitive solicitation pricing and will proactively offer U.S.
Communities as a more effective alternative to the cost and time associated with such alternate
bids and solicitations.
• Sales – A commitment that the Supplier will market U.S. Communities throughout the United
States through a Supplier sales force or dealer network that is properly trained, engaged and
committed to offering U.S. Communities as Supplier’s primary offering to Participating Public
Agencies.
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Page 16 of 71

16.0 PROGRAM STANDARDS
U.S. Communities recognizes that each Supplier has a successful business model, and may choose to
manage the U.S. Communities program in a variety of ways that best suit the Supplier’s organization and
market approach.
The following are Program Standards intended to assist the Supplier in successfully implementing the
U.S. Communities contract:
16.1 U.S. Communities Administration Agreement - The Supplier is required to execute the U.S.
Communities Administration Agreement (attached hereto as Appendix B) prior to the award of the U.S.
Communities contract. The Agreement outlines the Supplier’s general duties and responsibilities in
implementing the U.S. Communities contract.
The executed U.S. Communities Administrative Agreement is required to be submitted with the
supplier’s proposal without exception or alteration. Failure to do so will result in disqualification.
16.2 National Account Management Team – The Supplier shall provide a National Account
Manager with the authority and responsibility for the overall success of the U.S. Communities contract
within the Supplier’s organization. The Supplier shall also designate a Lead Referral Contact Person,
responsible for receiving communications from U.S. Communities concerning new public agency
registrations and for ensuring timely follow up by the Supplier’s staff to requests for contact from public
agencies. Additionally, the Supplier shall provide the personnel necessary to implement and support a
Supplier-based internet web page dedicated to the Supplier’s U.S. Communities program and linked to
the U.S. Communities website.
16.3 Participating Public Agency Access - Establish the following communication links to facilitate
customer access and communication. A dedicated U.S. Communities internet web-based
homepage with:
• U.S. Communities standard logo with Founding Co-Sponsors;
• Copy of original Request for Proposal or Invitation to Bid;
• Copy of contract and amendments between Lead Public Agency and Supplier;
• Summary of products and pricing;
• Electronic link to U.S. Communities’ online registration page;
• Other promotional material as desired.
16.4 Hotline - A dedicated toll free national hotline for U.S. Communities.
16.5 Email - A dedicated email address for general inquiries, “uscommunities@(name of
supplier.com)
16.6 Electronic Registration - The Supplier is responsible for ensuring that each Participating Public
Agency has completed U.S. Communities’ online registration process prior to processing the Participating
Public Agency’s first sales order.
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16.7 Sales Report - The supplier is responsible for accurate and timely reporting of all Participating
Public Agency sales. Suppliers are required to submit required reports within 30 days of the end of each
calendar quarter in the prescribed format set forth in the U.S. Communities Administration Agreement.
16.8 Exception reporting – U.S. Communities will send to each supplier an exception report that
details where the Supplier sales report differed from the registration database and the anticipated actions
to correct those discrepancies. These corrections must be completed prior to the following quarterly sales
report.
16.9 Online Reporting - Within 60 days of quarter end, U.S. Communities will provide online
reporting available to the supplier with updated quarterly sales reporting. The supplier will be asked to
follow up and report back within 30 days of receiving the notification on specific reports available to
them online.
16.10 Administrative Fees - The Supplier is responsible for paying to U.S. Communities an
administrative fee on all Participating Public Agency sales volumes within 30 days of the end of each
calendar quarter as set out in the Agreement.
16.11 Quarterly Review - U.S. Communities will schedule a quarterly meeting with the supplier to
evaluate the supplier’s performance of Supplier Commitments and Program Standards outlined herein.
16.12 U.S. Communities Awareness - U.S. Communities is responsible for marketing the overall U.S.
Communities concept and program to Participating Public Agencies. U.S. Communities marketing is
intended to supplement and enhance the direct sales effort of the Supplier. The supplier assists by
providing camera-ready logos and by participating in related trade shows and conferences.
16.13 Supplier Sales - Supplier is responsible for proactive direct sales of supplier’s goods and services
to public agencies nationwide and the timely follow up to leads established by U.S. Communities. Use of
product catalogs, targeted advertising, direct mail and other sales initiatives is encouraged. All sales
materials are to use the U.S. Communities logo U.S. Communities will provide each Supplier with its
logos and the standards to be employed in the use of the logos. At a minimum, the Supplier's sales
initiatives should communicate:
• Contract was competitively solicited by a Lead Public Agency
• Best government pricing
• No cost to participate
• Non-exclusive contracts
16.14 Branding and Logo Compliance – Supplier is responsible for complying with the U.S.
Communities branding and logo standards and guidelines. U.S. Communities-related marketing material
must be submitted to U.S. Communities for review.
16.15 Sales Force Training - Supplier is responsible for the training of its sales force on the U.S.
Communities contract. U.S. Communities is available to train regional or district managers and generally
assist with the education of sales personnel.
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Page 18 of 71

17.0 SELECTION CRITERIA
A committee comprised, at a minimum, of the US Communities Advisory Board or other Participating
Public Agencies, WPS functional users and the WPS Purchasing Department will evaluate each firm's
response as determined by meeting the criteria outlined in this RFP. The selection committee may decide
to ask one or more proposers to make a formal presentation to the selection committee to verify the ability
of proposer to provide the requested services/products. Formal presentations, if required, will occur on or
around May 7, 2008. A decision and recommendation to the Board of Education will not be made on the
basis of cost alone. Selection criteria include, but are not limited to:
• Meeting all Requests for Proposal Conditions and miscellaneous instructions as outlined herein,
and the clarity, completeness and comprehensiveness of the proposal.
• Proposing a complete and thorough selection of the products and services delineated in Section
12.
• Showcasing the ability to meet all US Communities Supplier commitments as delineated in
Section 16.
• Completion of the SUPPLIER QUALIFICATION WORKSHEETS
• Providing client references of past/current customers to verify service levels and capability of the
proposer to provide a thorough solution.
• Proposing the services described herein with the most advantageous and prudent methodology
and costs for WPS.
The review committee will select the proposals that appear most beneficial. WPS reserves the right to
select, and subsequently recommend for award, the proposed contract which best meets its required
needs, quality levels.
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Page 19 of 71

COMPETITIVE SOLICITATION
BY Wichita (KS) Public Schools—Unified Public School District 259
for
Education, Classroom, Miscellaneous Support Furniture and Related Services
On behalf of itself and other government agencies and made available through
the U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE
RFP # 08-44-685
18.0 SUPPLIER RESPONSE FORM
All vendors interested in responding MUST provide the following requested information on these pages
and return with any supplementary materials. Responses are due NOT LATER THAN April 21, 2008,
3:00 p.m. Wichita local time and must be submitted to the attention of: Bill Brown; Unified School
District 259, Purchasing Department, 201 North Water, Suite 626, Wichita, Kansas 67202. To
facilitate completion, this page may be scanned but must retain this format. Late proposals will not be
accepted and will not receive consideration for final award.
VENDOR NAME
VENDOR CONTACT
E_MAIL
____
SIGNATURE
TITLE
ADDRESS
CITY/STATE ZIP _____
PHONE FAX HOURS
VENDOR TAX I.D. NUMBER ___ DUN AND BRADSTREET #
GENERAL NATURE OF BUSINESS
NUMBER OF LOCATIONS
NUMBER OF PERSONS EMPLOYED
AGENCY WEBSITE ADDRESS E-MAIL ____ ______
We acknowledge receipt of the following addenda: _________
Our comprehensive response, in accordance with the guidelines of this RFP is attached.
Page 20 of 71

18.1 SUPPLIER QUALIFICATION WORKSHEET
Suppliers are required to meet specific qualifications. Please respond in the spaces provided after each
qualification statement below:
18.2 If pricing for all Products/Services offered will be the most competitive pricing offered by your company to
Participating Public Agencies nationally.
YES___ NO___
18.3 Does Supplier have the ability to provide service to any Participating Public Agencies in the contiguous 48
states, and the ability to deliver service in Alaska and Hawaii?
YES___ NO___
18.4 Does Supplier have a national sales force or dealer network with the ability to call on Participating Public
Agencies in all 50 U.S. states?
YES___ NO___
18.5 Does Supplier know of any pre-existing condition that would prevent its marketing, sales and service
efforts from being competitively offered to all Participating Public Agencies in all 50 U.S. states for the
products/services being offer? If yes, please indicate the condition.
YES___ NO___
18.6 Does Supplier have a national sales force or dealer network with the ability to call on Participating Public
Agencies in Canada?
YES___ NO___
18.7 Does Supplier know of any pre-existing condition that would prevent its marketing, sales and service
efforts from being competitively offered to all Participating Public Agencies in Canada for the products/services
being offer? If yes, please indicate the condition.
YES___ NO___
18.8 Did Supplier have sales greater than $75 million last year?
YES___ NO___
18.9 Does Supplier have existing capacity to provide toll-free telephone and state of the art electronic, facsimile
and internet ordering and billing?
YES___ NO___
18.10 Will your company assign a dedicated Senior Management level Account Manager to support the resulting
U.S. Communities contract?
YES___ NO___
18.11 Does Supplier agree to respond to all agency referrals from U.S. Communities within 2 business days?
YES___ NO___
18.12 Does Supplier maintain records of your overall Participating Public Agencies’ sales that you can and will
share with U.S. Communities to monitor program implementation progress?
YES___ NO___
18.13 Will Supplier commit to the Appendix C program implementation schedule?
YES___ NO___
18.14 Will the U.S. Communities contract be your lead public offering to Participating Public Agencies?
YES___ NO___
Page 21 of 71

18.15 SUPPLIER REFERENCE INFORMATION SHEET
A. COMPANY/SCHOOL DISTRICT
BUSINESS
CONTACT
ADDRESS
CITY/ST/ZIP
PHONE
FAX
DATE OF LAST PURCHASE:
BRIEFLY DESCRIBE SCOPE OF MATERIALS/SERVICE:
B. COMPANY/SCHOOL DISTRICT
BUSINESS
CONTACT
ADDRESS
CITY/ST/ZIP
PHONE
FAX
DATE OF LAST PURCHASE:
BRIEFLY DESCRIBE SCOPE OF MATERIALS/SERVICE:
C. COMPANY/SCHOOL DISTRICT
BUSINESS
CONTACT
ADDRESS
CITY/ST/ZIP
PHONE
FAX
DATE OF LAST PURCHASE:
BRIEFLY DESCRIBE SCOPE OF MATERIALS/SERVICE:
D. COMPANY/SCHOOL DISTRICT
BUSINESS
CONTACT
ADDRESS
CITY/ST/ZIP
PHONE
FAX
DATE OF LAST PURCHASE
BRIEFLY DESCRIBE SCOPE OF MATERIALS/SERVICE:
Page 22 of 71

19.0 SUPPLIER INFORMATION
Please respond to the following requests for information about your company:
19.1 Company
• A brief history and description of your company
• Total number and location of sales persons employed by your company
• Number and location of distribution outlets (if applicable)
• Number and location of support centers (if applicable)
• Annual sales for 2005, 2006 and 2007
• Submit your current Federal Identification Number and latest Dun & Bradstreet report
19.2 Products
• Provide a description of the Products to be provided by the major product category set forth in
Section 13. The primary objective is for each supplier to provide its entire catalog of
products so that participating public agencies may order a broad range of product as
appropriate to their needs.
• Provide a description of all services to be provided by your company, including, but not limited to
shipment tracking, return item process, design, asset management, installation and any other
services you may offer.
• Describe any special programs that your company offers that will improve customers’ ability to
access Products, such as ship-from-stock availability, on-time delivery or other innovative
strategies.
• State backorder policy. Do you require Agency to reorder if item is backordered?
• Describe the capacity of your company to broaden and keep the product offerings current and
ensure that latest equipment, standards and technology for Education and Administration
Furniture are available.
19.3 Administration
• Describe your company’s capacity to employ EDI, telephone, facsimile, electronic retail and
internet ordering with a specific proposal for processing orders under the Master Agreement.
• State which forms of ordering allow the use of a procurement card and the accepted banking
(credit card) affiliation.
• Describe your company’s internal management system for processing orders from point of
customer contact through delivery and billing. Please state:
o
o
If your internet ordering system is OBI (open buying on the internet) compatible;
If you use a single system or platform for all phases of the ordering, processing, delivery
and billing:
• Describe the state of e-commerce within your company and detail how Participating Public
Agencies can benefit from approach.
• Describe your company’s implementation and success with existing cooperative purchasing
programs, if any, and provide the entity’s name(s), contact person(s) and contact information as
reference(s).
• Describe the capacity of your company to report quarterly sales under the Master Agreement by
Participating Public Agency within each state.
• Describe the capacity of your company to provide management reports, i.e. commodity histories,
procurement card histories, etc. for each Participating Public Agency.
• Describe the capacity of your company to meet Minority and Women Business Enterprises
(MWBE) and other local purchasing preferences which will vary among Participating Public
Agencies.
SUPPLIER’S INITIALS: __________
DATE: ______
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19.4 Distribution
• Describe how your company proposes to nationally distribute the Products outlined in this RFP
through your wholesale distribution system.
• Identify all other companies that will be involved in processing, handling or shipping the Product
to the end user.
• State the effectiveness of the proposed distribution in providing the lowest cost to the end user.
• Provide the number, size and location of your company’s distribution facilities, and warehouses
(by city and state).
• State the company’s standard delivery time and any options, including delivery costs for
expediting delivery and return policies.
19.5 Marketing
• Outline your company’s plan for marketing the Products to Participating Public Agencies
nationwide.
• Explain how your company will educate its national sales force about the Master Agreement.
• Explain how your company will market and transition the Master Agreement into the primary
offering to Participating Public Agencies.
• Explain how your company plans to market the Master Agreement to existing government
customers and transition these customers to the Master Agreement.
• Explain how your company proposes to resolve any complaints, issues or challenges.
• Please submit the resume’ of the person your company proposes to serve as the National
Accounts Manager.
19.6 Green Initiative
Provide a brief description of any company environmental initiatives, including in a list format any green
products and the green certifications for each of those products that would be offered under this
agreement.
19.7 Recycling
Provide a brief description of any company initiatives regarding reclamation of surplus furnishings with
composite components and include the use of recycled content related to the products to be provided.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 24 of 71

20.0 APPENDIX A - MASTER INTERGOVERNMENTAL COOPERATIVE
PURCHASING AGREEMENT
Supplier must complete, execute and submit Appendix A with their proposal response documents.
Page 25 of 71

Appendix A
Master Intergovernmental Cooperative Purchasing Agreement
MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT
This agreement is made between certain government agencies that execute a Lead Public Agency
Certificate (‘Lead Public Agencies”) to be appended and made a part hereof and other government
agencies (“Participating Public Agencies”) that agree to the terms and conditions hereof through the
U.S. Communities registration and made a part hereof.
RECITALS
WHEREAS, after a competitive solicitation and selection process by Lead Public Agencies, a number of
Suppliers have entered into Master Agreements to provide a variety of goods, products and services
based on national and international volumes (herein “Products and Services”);
WHEREAS, Master Agreements are made available by Lead Public Agencies through U.S. Communities
and provide that Participating Public Agencies may purchase Products and Services on the same
terms, conditions and pricing as the Lead Public Agency, subject to any applicable local purchasing
ordinances and the laws of the State of purchase;
WHEREAS, the parties desire to comply with the requirements and formalities of the Intergovernmental
Cooperation Act as may be applicable to the laws of the State of purchase;
WHEREAS, the parties hereto desire to conserve resources and reduce procurement cost;
WHEREAS, the parties hereto desire to improve the efficiency, effectiveness and economy of the
procurement of necessary Products and Services;
NOW, THEREFORE, in consideration of the mutual promises contained in this agreement, and of the
mutual benefits to result, the parties agree as follows:
1. That each party will facilitate the cooperative procurement of Products and Services.
2. That the procurement of Products and Services subject to this agreement shall be conducted in
accordance with and subject to the relevant statutes, ordinances, rules and regulations that govern each
party’s procurement practices.
3. That the cooperative use of solicitations obtained by a party to this agreement shall be in accordance
with the terms and conditions of the solicitation, except as modification of those terms and conditions
is otherwise allowed or required by applicable law.
4. That the Lead Public Agencies will make available, upon reasonable request and subject to
convenience, information which may assist in improving the effectiveness, efficiency and economy of
Participating Public Agencies procurement of Products and Services
5. That a procuring party will make timely payments to the Supplier for Products and Services received
in accordance with the terms and conditions of the procurement. Payment, inspections and acceptance
of Products and Services ordered by the procuring party shall be the exclusive obligation of such
procuring party. Disputes between procuring party and Supplier are to be resolved in accord with the
law and venue rules of the State of purchase.
SUPPLIER’S INITIALS: __________ DATE: ______
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6. The procuring party shall not use this agreement as a method for obtaining additional concessions or
reduced prices for similar products or services.
7. The procuring party shall be responsible for the ordering of Products and Services under this
agreement. A non-procuring party shall not be liable in any fashion for any violation by a procuring
party, and the procuring party shall hold non-procuring party harmless from any liability that may
arise from action or inaction of the procuring party.
8. The exercise of any rights or remedies by the procuring party shall be the exclusive obligation of such
procuring party.
9. This agreement shall remain in effect until termination by a party giving 30 days written notice to U.S.
Communities at 2033 N. Main Street, Suite 700, Walnut Creek, CA 94596.
10. This agreement shall take effect after execution of the Lead Public Agency Certificate or
Participating Public Agency Registration, as applicable.
SUPPLIER’S INITIALS: __________
DATE: ______
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21.0 APPENDIX B - U.S. COMMUNITIES ADMINISTRATION AGREEMENT
Supplier must complete, execute and submit Appendix B with their proposal response documents.
Page 28 of 71

Appendix B
This ADMINISTRATION AGREEMENT (THIS “Agreement”) is made this _____ day of
_______________, ____, between the U.S. Communities Government Purchasing Alliance (herein
“U.S. Communities”) and ___________(herein “Supplier”).
RECITALS
WHEREAS, the
(herein “Lead Public Agency”) has entered into a Master
Agreement dated ____________________, Agreement No. _______, by and between the Lead Public
Agency and Supplier, as may be amended from time to time in accordance with the terms thereof (the
“Master Agreement”), for the purchase of ___________________ (herein “Product & Services”);
WHEREAS, said Master Agreement provides that any state, local government, school district, higher
education institution, other government agency and nonprofit organizations (herein “Participating
Public Agencies”) may purchase Product at prices stated in the Master Agreement;
WHEREAS, U.S. Communities is an instrumentality of government with the administrative and legal
capacity to administer purchases under the Master Agreement to Participating Public Agencies;
WHEREAS, U.S. Communities serves as the administrative agent for Lead Public Agency and other lead
public agencies with regard to other Master Agreements offered through the U.S. Communities;
WHEREAS, Lead Public Agency desires U.S. Communities to proceed with administration of the Master
Agreement on the same basis as other Master Agreements;
WHEREAS, U.S. Communities and Supplier desire to enter into this Agreement to make available the
Master Agreement to Participating Public Agencies on a national basis throughout the United States ;
NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual covenants
contained in this Agreement, U.S. Communities and Supplier hereby agree as follows:
DEFINITIONS
1. Capitalized terms used in this Agreement and not otherwise defined herein shall have the meanings
given to them in the Master Agreement.
TERMS AND CONDITIONS
2 The Master Agreement, as attached hereto as Exhibit I and incorporated herein by reference as though
fully set forth herein, and the terms and conditions contained therein shall apply to this Agreement
except as expressly changed or modified by this Agreement.
3. U.S. Communities shall be afforded all of the rights, privileges and indemnifications afforded to Lead
Public Agency under the Master Agreement, and such rights, privileges and indemnifications shall
accrue and apply with equal effect to the U.S. Communities under this Agreement including, but not
limited to, the Supplier’s obligation to provide the indemnification and insurance.
4. The Supplier shall perform all of its duties, responsibilities and obligations in the time and manner as
required to be performed by the Supplier as set forth in the Master Agreement.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 29 of 71

5. U.S. Communities shall perform all of its duties, responsibilities and obligations as administrator of
purchases under the Master Agreement as set forth herein, and Supplier hereby agrees that the Agency
shall act in the capacity of administrator of purchases under the Master Agreement.
6. With respect to any purchases by Lead Public Agency or any Participating Public Agency pursuant to
the Master Agreement, U.S. Communities: (i) shall not be construed as a dealer, re-marketer,
representative, partner or agent of any type of the Supplier, Lead Public Agency or such Participating
Public Agency; (ii) shall not be obligated, liable or responsible for any order made by Lead Public
Agency or any Participating Public Agency or any employee thereof under the Master Agreement or
for any payment required to be made with respect to such order; and (iii) shall not be obliged, liable or
responsible for any failure by any Participating Public Agency to comply with procedures or
requirements of applicable law or to obtain the due authorization and approval necessary to purchase
under the Master Agreement. The Agency makes no representation or guaranty with respect to any
minimum purchases by Lead Public Agency or any Participating Public Agency or any employee
thereof under this Agreement or the Master Agreement.
TERM OF AGREEMENT
2. This Agreement shall be in effect so long as the Master Agreement remains in effect, provided,
however, that all indemnifications afforded by the Supplier to U.S. Communities shall survive the
term of this Agreement.
MUTUAL COMMITMENTS
3. U.S. Communities Commitments to Program Suppliers
Marketing – U.S. Communities will proactively and jointly market the Supplier’s contract to
Agencies nationwide throughout the United States through a network of major sponsors (NLC,
NACo, USCM, ASBO & NIGP) and state-level sponsors. In addition the U.S. Communities staff will
enhance the Supplier’s marketing efforts through in-person meetings with public agencies,
participation in key events and tradeshows and by providing online tools to the Supplier’s sales force.
Training – U.S. Communities is dedicated to training and educating the Supplier sales force. The U.S.
Communities Program Managers’ primary focus is the education, training and engagement of the
Supplier’s sales force. The Program Managers will conduct face to face training sessions as well as
conduct joint calls to major Public Agencies. This direct support of the field is enhanced by a
Supplier login that provides presentations, documents and information to assist the Supplier field
sales force in effectively promoting their U.S. Communities contract.
Knowledge Management Support – U.S. Communities will provide resources and tools to enable the
Supplier to leverage the program’s knowledge and data. Prior to implementation, the Supplier’s sales
force will be provided access to a private login site that contains marketing, training and targeting
data.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 30 of 71

SUPPLIER COMMITMENTS
U.S. Communities views the relationship with an awarded Program Supplier as an opportunity to
provide maximum benefit to both the Participating Public Agencies and to the Suppliers.
The successful foundation of the partnership requires Commitments from both U.S. Communities and
the Suppliers. U.S. Communities asks each Supplier to make the Commitments set forth below to
ensure Supplier is providing the highest level of public benefit to Participating Public Agencies:
Each supplier is required to make four commitments to insure the overall success of the national
program. These commitments are incorporated into the Agreement:
A. Corporate – A commitment that U.S. Communities is actively supported by Supplier’s senior
executive management with a focus on the following:
14 U.S. Communities will be the Supplier’s primary offering to states, local governments, school
districts, and higher education institutions in the United States of America; and other government
agencies and nonprofit organizations herein collectively all known as “Participating Public
Agencies”.
15 A commitment that Supplier shall make all existing Participating Public Agencies that do business
with the Supplier aware of the value and pricing benefits of the U.S. Communities contract.
16 Upon authorization by the Participating Public Agency transition such Participating Public Agencies
to the Supplier’s U.S. Communities contract.
B. Pricing – A commitment that Supplier’s U.S. Communities contract pricing is the lowest
available pricing (net to buyer) to Participating Public Agencies. If a Participating Public Agency
is otherwise eligible for lower pricing through any other Supplier contract, the Supplier will
match the pricing under U.S. Communities.
C. Economy - A commitment that the supplier will demonstrate the pricing advantage of U.S.
Communities over alternative competitive solicitation pricing and will proactively offer U.S.
Communities as a more effective alternative to the cost and time associated with such alternate
bids and solicitations.
D. Sales – A commitment that the Supplier will market U.S. Communities throughout the United
States through a Supplier sales force or dealer network that is properly trained, engaged and
committed to offering U.S. Communities as Supplier’s primary offering to Participating Public
Agencies.
The Corporate, Pricing, Economy and Sales Commitments are the foundation of the relationship between
U.S. Communities and its suppliers. The Commitments are not negotiable. If a supplier is found to be in
violation and/or non-compliance with one or more of the U.S. Communities Commitments, the supplier
will have ninety days to provide resolution and come into compliance. Failure to do so will result in
removal from the U.S. Communities national program.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 31 of 71

PROGRAM STANDARDS
U.S. Communities recognizes that each Supplier has a successful business model, and may choose to
manage the U.S. Communities program in a variety of ways that best suit the Supplier’s organization
and market approach.
The following are Program Standards intended to assist the Supplier in successfully implementing the
U.S. Communities contract:
Senior Management Account Representative and Team – The Supplier shall provide a Senior
Management Account Representative with the authority and responsibility for the overall success of
the U.S. Communities contract within the Supplier’s organization. The supplier shall also designate a
Lead Referral Contact Person, responsible for receiving communications from U.S. Communities
concerning new public agency registrations and for ensuring timely follow up by the Supplier’s staff
to requests for contact from public agencies. Additionally, the supplier shall provide the personnel
necessary to implement and support a supplier-based internet web page dedicated to the Supplier’s
U.S. Communities program and linked to the U.S. Communities website.
Participating Public Agency Access - Establish the following communication links to facilitate
customer access and communication:
o A dedicated U.S. Communities internet web-based homepage with:
16.3 U.S. Communities standard logo with Founding Co-Sponsors;
16.4 Copy of original Request for Proposal or Invitation to Bid;
16.5 Copy of contract and amendments between Lead Public Agency and Supplier;
16.6 Summary of products and pricing;
16.7 Electronic link to U.S. Communities’ online registration page;
16.8 Other promotional material as desired.
16.9 A dedicated toll free national hotline for U.S. Communities
16.10 A dedicated email address for general inquiries, “uscommunities@(name of
supplier.com)
Electronic Registration - The Supplier is responsible for ensuring that each Participating Public Agency
has completed U.S. Communities’ online registration process prior to processing the Participating
Public Agency’s first sales order.
Sales Report - The supplier is responsible for accurate and timely reporting of all Participating Public
Agency sales. Suppliers are required to comply with the following key reporting requirements;
The report is to be submitted within 30 days of the end of each calendar quarter in the prescribed
format set forth in the Agreement.
Exception reporting – U.S. Communities will send to each supplier an exception report that details
where the supplier sales report differed from the registration database and the anticipated actions to
correct those discrepancies. These corrections must be completed prior to the following quarterly
sales report.
Online Reporting - Within 60 days of quarter end, U.S. Communities will provide online reporting
available to the supplier with updated quarterly sales reporting. The supplier will be asked to follow
up and report back within 30 days of receiving the notification on specific reports available to them
online.
SUPPLIER’S INITIALS: __________ DATE: ______
Page 32 of 71

Administrative Fees - The supplier is responsible for paying to U.S. Communities an administrative fee
on all Participating Public Agency sales volumes within 30 days of the end of each calendar quarter as
set out in the Agreement. Reported sales volumes and respective administrative fee payments shall be
denominated in U.S. Dollars.
Quarterly Review - U.S. Communities will schedule a quarterly meeting with the supplier to evaluate the
supplier’s performance of Supplier Commitments and Program Standards outlined herein.
U.S. Communities Awareness - U.S. Communities is responsible for marketing the overall U.S.
Communities concept and program to Participating Public Agencies. U.S. Communities marketing is
intended to supplement and enhance the direct sales effort of the supplier. The supplier assists by
providing camera-ready logos and by participating in related trade shows and conferences.
Supplier Sales - Supplier is responsible for proactive direct sales of supplier’s goods and services to
public agencies nationwide and the timely follow up to leads established by U.S. Communities. Use
of product catalogs, targeted advertising, direct mail and other sales initiatives are encouraged. All
sales materials are to use the U.S. Communities logo. U.S. Communities will provide each Supplier
with its logo and the standards to be employed in the use of the logo. At a minimum, the supplier's
sales initiatives should communicate:
17 Contract was competitively solicited by a Lead Public Agency;
18 Best government pricing
19 No cost to participate
20 Non-exclusive contracts
Branding and Logo Compliance – Supplier is responsible for complying with the U.S. Communities
branding and logo standards and guidelines. U.S. Communities related marketing material must be
submitted to U.S. Communities for review.
Sales Force Training - Supplier is responsible for the training of its national sales force on the U.S.
Communities contract. U.S. Communities is available to train regional or district managers and
generally assist with the education of sales personnel.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 33 of 71

QUARTERLY FEES & REPORTING
11. Supplier shall pay U.S. Communities a quarterly administrative fee in the amount of 1% of the total
purchase price for the first $10 million in annual sales; 1.5% of the total purchase price for the next
$10 million in annual sales; 2% of the total purchase price for the next $320 million in annual sales;
and 2.5% of the total purchase price for annual sales of $340 million and beyond, , excluding taxes
and shipping, for all purchases under the Master Agreement and provide the Agency with an electronic
accounting report, in a format prescribed by the Agency, summarizing all purchases under the Master
Agreement. Quarterly fees and reports shall be made with respect to all purchases shipped and billed
pursuant to the Master Agreement for the applicable quarter.
12. Supplier shall at its expense maintain an accounting of all purchases made by Participating Public
Agencies. U.S. Communities and Lead Public Agency reserve the right to audit the accounting for a
period of four (4) years from the date the U.S. Communities receives the accounting. In the event of
such an audit, the requested materials shall be provided at the location designated by Lead Public
Agency or U.S. Communities. Quarterly reports and the administrative fee applicable to each quarter
are due within 30 days of the end of each calendar quarter as set forth above. The U.S. Communities
reserves the right upon reasonable advance notice to Supplier to change the prescribed report format to
accommodate the distribution of the administrative fee to program sponsors and state associations of
government.
13. Failure to provide a quarterly report and/or payment of the administrative fee within the time and
manner specified shall be regarded as a material breach under this Agreement and if not cured within
thirty (30) days of written notice to Supplier shall be deemed a cause for termination of the Master
Agreement at Lead Public Agency’s sole discretion or this Agreement at the U.S. Communities sole
discretion. All administrative fees not paid within 30 days of the end of each quarter shall bear
interest at the rate of 1 1/2% per month until paid. Administrative fee payments shall be made by
check or wire to U.S. Communities or the Designee or Trustee as may be directed in writing by U.S.
Communities.
14. U.S. Communities or its designee may, at its sole discretion, compare public agency records with
quarterly reports submitted by Supplier. If there is a discrepancy, U.S. Communities will notify
the Supplier in writing. Supplier will have 30 days from the date of such notice to resolve the
discrepancy to the U.S. Communities reasonable satisfaction. If the Supplier does not so resolve
the discrepancy, U.S. Communities shall have the right to engage outside services to conduct an
independent audit of Supplier’s quarterly reports and Supplier shall be obligated to reimburse
U.S. Communities costs and expenses for such audit.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 34 of 71

GENERAL PROVISIONS
15. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties
hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating
to the subject matter of this Agreement which is not contained herein shall be valid or binding.
16. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees and costs in addition to any other relief
to which he may be entitled.
17. This Agreement and U.S. Communities rights and obligations hereunder may be assigned at U.S.
Communities sole discretion, to an existing or newly established legal entity that has the authority and
capacity to perform U.S. Communities obligations hereunder.
18. All reports, notices or other communications given hereunder shall be delivered by first-class mail,
postage prepaid, or overnight delivery requiring signature on receipt to the addresses as set forth
below. U.S. Communities may, by written notice delivered to Supplier, designate any different
address to which subsequent reports, notices or other communications shall be sent.
A. U.S. Communities
2033 N. Main Street, Suite 700
Walnut Creek, CA 94596
Attn: Program Manager Administration
B. Lead Public Agency
________________________________
________________________________
________________________________
________________________________
________________________________
C. Supplier
________________________________
________________________________
________________________________
Attn: U.S. Communities Program Manager
19. If any provision of this Agreement shall be deemed to be, or shall in fact be, illegal, inoperative or
unenforceable, the same shall not affect any other provision or provisions herein contained or render
the same invalid, inoperative or unenforceable to any extent whatever.
20. This Agreement may be executed in several counterparts, each of which shall be an original and all of
which shall constitute but one and the same instrument.
21. This Agreement may not be effectively amended, changed, modified, altered or terminated without the
prior written consent of the parties hereto.
22. This Agreement shall be governed exclusively by and construed in accordance with the
applicable laws of the State of California as a contract executed and delivered within the State of
California and to be fully performed within the State of California.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 35 of 71

23. This Agreement shall inure to the benefit of and shall be binding upon U.S. Communities, the
Supplier and any successor and assign thereto; subject, however, to the limitations contained herein.
IN WITNESS WHEREOF, the U.S. Communities Government Purchasing Alliance has caused this
Agreement to be executed in its name and the Supplier has caused this Agreement to be executed in its
name, all as of the date first above written.
U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE
Signature_______________________________
By _____________________________
[Typed name]
SUPPLIER: _____________________
Signature________________________________
By ______________________________
[Typed name]
SUPPLIER’S INITIALS: __________
DATE: ______
Page 36 of 71

Master Agreement Addendum #1 – Affiliated Programs
U.S. Communities recently established Canadian Communities, an affiliated program in Canada
to offer certain qualified contract awards. U.S. Communities will continue to explore other international
opportunities as practical based upon the capacity of contract suppliers to properly serve public agencies
internationally;
Understanding that all Suppliers may not have the capacity or want to focus on Canadian Communities or
other affiliated programs, U.S. Communities offers these opportunities on a voluntary basis to Suppliers.
The terms, conditions and commitments outlined and agreed upon in the U.S. Communities
Administration Agreement shall be applied to Canadian Communities and any other international
opportunities.
_________Supplier wishes to participate and has the capacity to serve Canadian public agencies
and other international opportunities, and agrees to abide by the terms, conditions and
commitments of the executed U.S. Communities Administration Agreement.
_________Supplier does not wish to participate in Canadian Communities and other international
opportunities.
SUPPLIER: _____________________
Signature________________________________
By ______________________________
[Typed name]
SUPPLIER’S INITIALS: __________
DATE: ______
Page 37 of 71

ADMINISTRATION AGREEMENT GUIDELINES
Corporate Commitment Guidelines
1. The supplier must demonstrate in their RFP response and throughout the term of their contract
that senior management fully supports the U.S. Communities program and its commitments and
requirements. Senior management is defined as an executive(s) with company wide authority.
2. The supplier’s field force (direct and/or authorized dealer / rep agency etc.) must lead with their
U.S. Communities contract when calling on public agencies nationwide. If the supplier has
alternate cooperative vehicles (i.e. state contracts, regional cooperatives) U.S. Communities is
required to be the lead offering not just one of the supplier’s options. If a supplier meets
resistance or an objection to utilizing U.S. Communities from a public agency, prior to offering
an alternate contract option, the suppliers sales representative must contact the U.S. Communities
Program Manager in the area and request assistance in over coming the barrier or objection. If the
U.S. Communities Program Manager is unable to resolve the public agency’s objection then the
supplier is permitted to pursue other options.
3. In states where the supplier has an existing state contract, U.S. Communities expects the supplier
to notify the state of its U.S. Communities contract and transition the state to U.S. Communities
upon the state’s request. Regardless of whether or not the state decides to transition to U.S.
Communities, U.S. Communities expects the supplier to lead with the U.S. Communities contract
to the local public agencies with in the state. Local public agencies include but are not limited to;
counties, cities, school districts, special districts, community colleges, colleges, universities and
non-profits. The above applies to other cooperatives held by the supplier.
4. U.S. Communities recognizes that the main value for a supplier to participate in the U.S.
Communities program is to generate new incremental revenue. To ensure the credibility of the
program U.S. Communities requires its suppliers to inform their existing public agency customers
of their U.S. Communities contract. If an existing public agency client requests to be transitioned
to the supplier’s U.S. Communities contract, U.S. Communities expects the supplier to transition
the client and report the client’s purchases to U.S. Communities going forward.
Supplier Pricing Commitment Compliance Guidelines
It is U.S. Communities expectation that the standard pricing offered through the supplier’s U.S.
Communities contract is generally the lowest overall available pricing net to buyer to state and local
agencies nationwide. The supplier does have recourse available to come into compliance with the U.S.
Communities pricing commitment when a pre-existing contract and / or a public agency’s unique buying
pattern provide one or more public agencies a lower price than the supplier’s U.S. Communities contract.
The following options are intended for limited use and not as a routine business practice.
1. If the supplier has a contract that is available to one or more public agencies that offers lower pricing
than their U.S. Communities contract, the supplier is required to match the pricing under the U.S.
Communities contract and make the eligible public agencies aware that the lower pricing is available
under their U.S. Communities contract. If one or more of the eligible agencies request to transition to
the U.S. Communities contract, the supplier is expected to transition the agency and report the
agency’s purchases under the U.S. Communities contract going forward. The price match only
applies to eligible agencies. Below are three examples of contracts and eligible agencies.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 38 of 71

a. The supplier holds a state contract with lower pricing that is available to all public agencies
within the state. The supplier would match the lower state pricing under U.S. Communities and make
it available to all public agencies within the state.
b. The supplier holds a regional cooperative contract with lower pricing that is available only to the
ten cooperative members. The supplier would match the lower cooperative pricing under U.S.
Communities and make it available to the ten public agency cooperative members.
c. The supplier holds a contract with an individual public agency. The public agency contract does
not contain any cooperative language and therefore other public agencies are not eligible to utilize the
contract. The supplier would be required to match the lower pricing under the U.S. Communities
contract and make it available only to the individual public agency.
2. Occasionally U.S. Communities and its suppliers interact with a public agency that has a buying
pattern that is a large deviation from the normal public agency buying pattern that causes the
supplier’s U.S. Communities pricing to be non-competitive and / or higher than an alternative
contract held by the supplier. The cause could be created by a unique end user preference or
requirement. When this occasion arises the supplier has the ability to address the issue by lowering
the price under the U.S. Communities contract on the item(s) causing the large deviation. The
supplier would not be required to lower the price for other agencies.
Public Agency Solicitation Response Guidelines
While it is the objective of the U.S. Communities program to have public agencies piggyback on the
contracts rather than issue their own bids and RFPs, U.S. Communities recognizes that for various
reasons many public agencies will issue their own solicitations. The following options are available to
U.S. Communities Suppliers when responding to Public Agency solicitations.
1. Respond with your U.S. Communities contract pricing. If successful the sales would be reported
under U.S. Communities,
2. If competitive conditions required pricing lower than the standard U.S. Communities contract
pricing, the supplier can submit lower pricing through the U.S. Communities contract. If
successful the sales would be reported under U.S. Communities,
3. Do not respond to the bid or RFP. Make the U.S. Communities contract available to the agency to
compare against their solicitation responses.
4. Respond to the bid or RFP with pricing that is higher (net to buyer) than the Suppliers’ U.S.
Communities contract pricing.
5. Respond to the bid or RFP with pricing that is higher (net to buyer) than the Suppliers U.S.
Communities contract pricing. If an alternative response is permitted offer the U.S. Communities
contract as an alternative for their consideration.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 39 of 71

Quarterly Reporting Procedures
30 Days after Quarter End, quarterly reporting is due in the required format. Quarterly reporting will
include sales reporting for U.S. and Canada, and a breakout of Environmental Preferable (Green) sales
reporting. Supplier must make reasonable attempts at filling in all required information and contact U.S.
Communities with a plan to correct any deficiencies of data field population.
Submitted reports will be verified by U.S. Communities against their registration database. Any data that
differs with the registration database will be changed prior to processing.
U.S. Communities will send to each supplier an error report which details where the supplier sales report
differed from the registration database and the anticipated actions to correct those discrepancies. These
corrections must be completed prior to the following quarterly sales report. Any questions should be
directed to U.S. Communities in writing to mteixeira@uscommunities.org.
Within 60 days of quarter end, U.S. Communities will provide online reporting available to suppliers,
sponsors and agencies with updated quarterly reports. The suppliers will be asked to follow up and report
back within 15 days of receiving the notification on specific reports available to them online. In general,
these are the areas of concern that suppliers will be requested to review and report back on:
Report Name
Follow up with U.S. Communities
5 Qtr Drop Sales Analysis Financial & Reporting Manager
Zero States Sales Report
Program Manager
Registered Agency Without Sales Report Program Manager
The above reports are available under your supplier login and are found under “Quarterly Sales Report.”
Other reports that are also available and are useful in resolving reporting issues and enabling you to better
manage your U.S. Communities contract are:
• Agency Sales by Population/Enrollment Report
• Hot Prospect Sales Report
• New Lead Sales Report
• State Qtr Comparison Sales Report
• Advisory Board Usage Report
• Various Agency Type Comparison Reports
• Sales Report Builder
If upon review of sales reports or sales analysis by agencies, sponsors, advisory board members or U.S.
Communities staff, a sales reporting discrepancy is highlighted, suppliers will be informed of follow up
requirements by e-mail. Suppliers will be expected to provide to U.S. Communities data that sufficiently
clarifies sales issues in question in a timely manner so as to be resolved to U.S. Communities’ and Lead
Agency’s reasonable satisfaction within 30 days of written request; and if not resolved U.S. Communities
will have the right to conduct an audit and subject late fees to the sales in question. If past due fees are
determined payable, once amount is determined, Wells Fargo must receive payment by supplier within 15
days.
SUPPLIER’S INITIALS: __________
DATE: ______
Page 40 of 71

State Notice Master Agreement Addendum #2
Pursuant to certain state notice provisions the following public agencies and political
subdivisions of the referenced public agencies are eligible to access the contract award made
pursuant to this solicitation. Public agencies and political subdivisions are hereby given notice of
the foregoing request for proposal for purposes of complying with the procedural requirements
of said statutes:
Nationwide list of agencies that are currently registered to participate in the U.S. Communities
Program: http://www.uscommunities.org/value/nation.asp
Cities, Towns, Villages and Boroughs
CITY OF ADAIR VILLAGE
CITY OF ASHLAND
CITY OF AUMSVILLE
CITY OF AURORA
CITY OF BEAVERTON
CITY OF BOARDMAN
CITY OF BURNS
CITY OF CANBY
CITY OF CANYONVILLE
CITY OF CLATSKANIE
CITY OF COBURG
CITY OF CONDON
CITY OF COOS BAY
CITY OF CORVALLIS
CITY OF COTTAGE GROVE
CITY OF DALLAS
CITY OF DAMASCUS
CITY OF DUNDEE
CITY OF EAGLE POINT
CITY OF ECHO
CITY OF ESTACADA
CITY OF EUGENE
CITY OF FALLS CITY
CITY OF GATES
CITY OF GRANTS PASS
CITY OF GRESHAM
CITY OF HILLSBORO
CITY OF HOOD RIVER
CITY OF JOHN DAY
CITY OF KLAMATH FALLS
CITY OF LA GRANDE
CITY OF LAKE OSWEGO
CITY OF LAKESIDE
CITY OF LEBANON
CITY OF MALIN
CITY OF MCMINNVILLE
CITY OF MEDFORD
CITY OF MILL CITY
CITY OF MILWAUKIE
CITY OF MORO
Page 41 of 71

CITY OF MOSIER
CITY OF NORTH PLAINS
CITY OF OREGON CITY
CITY OF PHOENIX
CITY OF PILOT ROCK
CITY OF PORTLAND
CITY OF POWERS
CITY OF REDMOND
CITY OF REEDSPORT
CITY OF RIDDLE
CITY OF SANDY
CITY OF SCAPPOOSE
CITY OF SHADY COVE
CITY OF SHERWOOD
CITY OF SPRINGFIELD
CITY OF ST. PAUL
CITY OF STAYTON
CITY OF TIGARD, OREGON
CITY OF TUALATIN, OREGON
CITY OF WARRENTON
CITY OF WEST LINN/PARKS
CITY OF WILSONVILLE
CITY OF WINSTON
CITY OF WOOD VILLAGE
CITY OF WOODBURN
CITY OF YACHATS
FLORENCE AREA CHAMBER OF COMMERCE
KEIZER POLICE DEPARTMENT
LEAGUE OF OREGON CITIES
PORTLAND DEVELOPMENT COMMISSION
CITY AND COUNTY OF HONOLULU
Counties and Parishes
ASSOCIATION OF OREGON COUNTIES
BENTON COUNTY
CLACKAMAS COUNTY DEPT OF TRANSPORTATION
CLATSOP COUNTY
COLUMBIA COUNTY, OREGON
COOS COUNTY HIGHWAY DEPARTMENT
CROOK COUNTY ROAD DEPARTMENT
CURRY COUNTY OREGON
DESCHUTES COUNTY
DOUGLAS COUNTY
GILLIAM COUNTY
GILLIAM COUNTY OREGON
GRANT COUNTY, OREGON
HARNEY COUNTY SHERIFFS OFFICE
HOOD RIVER COUNTY
JACKSON COUNTY HEALTH AND HUMAN SERVICES
JEFFERSON COUNTY
KLAMATH COUNTY VETERANS SERVICE OFFICE
LAKE COUNTY
LANE COUNTY
LINCOLN COUNTY
Page 42 of 71

LINN COUNTY
MARION COUNTY , SALEM, OREGON
MORROW COUNTY
MULTNOMAH COUNTY BUSINESS AND COMMUNITY SERVICES
MULTNOMAH LAW LIBRARY
NAMI LANE COUNTY
POLK COUNTY
SHERMAN COUNTY
UMATILLA COUNTY, OREGON
UNION COUNTY
WALLOWA COUNTY
WASCO COUNTY
WASHINGTON COUNTY
YAMHILL COUNTY
MAUI COUNTY COUNCIL
K - 12
ARCHBISHOP FRANCIS NORBERT BLANCHET SCHOOL
BAKER COUNTY SCHOOL DIST. 16J - MALHEUR ESD
BAKER SCHOOL DISTRICT 5-J
BANDON SCHOOL DISTRICT
BANKS SCHOOL DISTRICT
BEAVERTON SCHOOL DISTRICT
BEND / LA PINE SCHOOL DISTRICT
BEND-LA PINE SCHOOL DISTRICT
BROOKING HARBOR SCHOOL DISTRICT NO.17-C
CANBY SCHOOL DISTRICT
CANYONVILLE CHRISTIAN ACADEMY
CASCADE SCHOOL DISTRICT
CASCADES ACADEMY OF CENTRAL OREGON
CENTENNIAL SCHOOL DISTRICT
CENTRAL CATHOLIC HIGH SCHOOL
CENTRAL POINT SCHOOL DISTRICT NO. 6
CENTRAL SCHOOL DISTRICT 13J
CLACKAMAS EDUCATION SERVICE DISTRICT
COOS BAY SCHOOL DISTRICT
COOS BAY SCHOOL DISTRICT NO.9
COQUILLE SCHOOL DISTRICT 8
COUNTY OF YAMHILL SCHOOL DISTRICT 29
CRESWELL SCHOOL DISTRICT
CROSSROADS CHRISTIAN SCHOOL
CULVER SCHOOL DISTRICT NO.
DALLAS SCHOOL DISTRICT NO. 2
DAVID DOUGLAS SCHOOL DISTRICT
DAYTON SCHOOL DISTRICT NO.8
DE LA SALLE N CATHOLIC HS
DESCHUTES COUNTY SD NO.6 - SISTERS SD
DOUGLAS COUNTY SCHOOL DISTRICT 116
DOUGLAS EDUCATION SERVICE DISTRICT
DUFUR SCHOOL DISTRICT NO.29
ESTACADA SCHOOL DISTRICT NO.108
FOREST GROVE SCHOOL DISTRICT
GASTON SCHOOL DISTRICT 511J
GLADSTONE SCHOOL DISTRICT
Page 43 of 71

GLENDALE SCHOOL DISTRICT
GLIDE SCHOOL DISTRICT NO.12
GRANTS PASS SCHOOL DISTRICT 7
GREATER ALBANY PUBLIC SCHOOL DISTRICT
GRESHAM-BARLOW SCHOOL DISTRICT
HARNEY COUNTY SCHOOL DIST. NO.3
HARNEY EDUCATION SERVICE DISTRICT
HEAD START OF LANE COUNTY
HERITAGE CHRISTIAN SCHOOL
HIGH DESERT EDUCATION SERVICE DISTRICT
HOOD RIVER COUNTY SCHOOL DISTRICT
JACKSON CO SCHOOL DIST NO.9
JEFFERSON COUNTY SCHOOL DISTRICT 509-J
JEFFERSON SCHOOL DISTRICT
KLAMATH FALLS CITY SCHOOLS
LA GRANDE SCHOOL DISTRICT
LAKE OSWEGO SCHOOL DISTRICT 7J
LANE COUNTY SCHOOL DISTRICT 4J
LEBANON COMMUNITY SCHOOLS NO.9
LINCOLN COUNTY SCHOOL DISTRICT
LINN CO. SCHOOL DIST. 95C - SCIO SD
LOST RIVER JR/SR HIGH SCHOOL
LOWELL SCHOOL DISTRICT NO.71
MARION COUNTY SCHOOL DISTRICT - SALEM - KEIZER PS
MARION COUNTY SCHOOL DISTRICT 103 - WASHINGTON ES
MCMINNVILLE SCHOOL DISTRICT NO.40
MEDFORD SCHOOL DISTRICT 549C
MITCH CHARTER SCHOOL
MONROE SCHOOL DISTRICT NO.1J
MORROW COUNTY SCHOOL DISTRICT
MT. ANGEL SCHOOL DISTRICT NO.91
MULTISENSORY LEARNING ACADEMY
MULTNOMAH EDUCATION SERVICE DISTRICT
MYRTLE POINT SCHOOL DISTRICT NO.41
NEAH-KAH-NIE DISTRICT NO.56
NESTUCCA VALLEY SCHOOL DISTRICT NO.101
NOBEL LEARNING COMMUNITIES
NORTH BEND SCHOOL DISTRICT 13
NORTH CLACKAMAS SCHOOL DISTRICT
NORTH SANTIAM SCHOOL DISTRICT 29J
NORTH WASCO CTY SCHOOL DISTRICT 21 - CHENOWITH
NORTHWEST REGIONAL EDUCATION SERVICE DISTRICT
NYSSA SCHOOL DISTRICT NO. 26
ONTARIO MIDDLE SCHOOL
OREGON TRAIL SCHOOL DISTRICT NO.46
OUR LADY OF THE LAKE SCHOOL
PHILOMATH SCHOOL DISTRICT
PHOENIX-TALENT SCHOOL DISTRICT NO.4
PORTLAND ADVENTIST ACADEMY
PORTLAND JEWISH ACADEMY
PORTLAND PUBLIC SCHOOLS
RAINIER SCHOOL DISTRICT
REDMOND SCHOOL DISTRICT
Page 44 of 71

REEDSPORT SCHOOL DISTRICT
REYNOLDS SCHOOL DISTRICT
ROGUE RIVER SCHOOL DISTRICT NO.35
ROSEBURG PUBLIC SCHOOLS
SCAPPOOSE SCHOOL DISTRICT 1J
SEASIDE SCHOOL DISTRICT 10
SEVEN PEAKS SCHOOL
SHERWOOD SCHOOL DISTRICT 88J
SILVER FALLS SCHOOL DISTRICT
SOUTH COAST EDUCATION SERVICE DISTRICT
SOUTH LANE SCHOOL DISTRICT 45J3
SOUTHERN OREGON EDUCATION SERVICE DISTRICT
SPRINGFIELD SCHOOL DISTRICT NO.19
SWEET HOME SCHOOL DISTRICT NO.55
THE CATLIN GABEL SCHOOL
TIGARD-TUALATIN SCHOOL DISTRICT
VERNONIA SCHOOL DISTRICT 47J
WEST HILLS COMMUNITY CHURCH
WEST LINN WILSONVILLE SCHOOL DISTRICT
WHITEAKER MONTESSORI SCHOOL
YONCALLA SCHOOL DISTRICT NO.32
CONGREGATION OF CHRISTIAN BROTHERS OF HAWAII, INC.
EMMANUAL LUTHERAN SCHOOL
HANAHAU`OLI SCHOOL
ISLAND SCHOOL
KAMEHAMEHA SCHOOLS
KE KULA O S. M. KAMAKAU
Higher Education
BIRTHINGWAY COLLEGE OF MIDWIFERY
BLUE MOUNTAIN COMMUNITY COLLEGE
CENTRAL OREGON COMMUNITY COLLEGE
CHEMEKETA COMMUNITY COLLEGE
CLACKAMAS COMMUNITY COLLEGE
COLUMBIA GORGE COMMUNITY COLLEGE
GEORGE FOX UNIVERSITY
LEWIS AND CLARK COLLEGE
LINFIELD COLLEGE
LINN-BENTON COMMUNITY COLLEGE
MT. HOOD COMMUNITY COLLEGE
NORTHWEST CHRISTIAN COLLEGE
OREGON HEALTH AND SCIENCE UNIVERSITY
OREGON UNIVERSITY SYSTEM
PACIFIC UNIVERSITY
PORTLAND COMMUNITY COLLEGE
PORTLAND STATE UNIV.
REED COLLEGE
ROGUE COMMUNITY COLLEGE
SOUTHWESTERN OREGON COMMUNITY COLLEGE
TILLAMOOK BAY COMMUNITY COLLEGE
UMPQUA COMMUNITY COLLEGE
WESTERN STATES CHIROPRACTIC COLLEGE
WILLAMETTE UNIVERSITY
BRIGHAM YOUNG UNIVERSITY - HAWAII
Page 45 of 71

RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII
UNIVERSITY OF HAWAII AT MANOA
State Agencies
BOARD OF MEDICAL EXAMINERS
OFFICE OF MEDICAL ASSISTANCE PROGRAMS
OFFICE OF THE STATE TREASURER
OREGON CHILD DEVELOPMENT COALITION
OREGON DEPARTMENT OF FORESTRY
OREGON DEPT OF TRANSPORTATION
OREGON DEPT. OF EDUCATION
OREGON OFFICE OF ENERGY
OREGON STATE BOARD OF NURSING
OREGON TOURISM COMMISSION
SEIU LOCAL 503, OPEU
ADMIN. SERVICES OFFICE
HAWAII HEALTH SYSTEMS CORPORATION
SOH- JUDICIARY CONTRACTS AND PURCH
STATE DEPARTMENT OF DEFENSE
STATE OF HAWAII
STATE OF HAWAII
STATE OF HAWAII, DEPT. OF EDUCATION
Special/Independent Districts
BAY AREA HOSPITAL DISTRICT
CENTRAL OREGON INTERGOVERNMENTAL COUNCIL
CENTRAL OREGON IRRIGATION DISTRICT
CHEHALEM PARK AND RECREATION DISTRICT
CITY COUNTY INSURANCE SERVICES
CLEAN WATER SERVICES
COLUMBIA 911 COMMUNICATIONS DISTRICT
COLUMBIA RIVER PUD
DESCHUTES COUNTY RFPD NO.2
DESCHUTES PUBLIC LIBRARY SYSTEM
EAST MULTNOMAH SOIL AND WATER CONSERVANCY
GASTON RURAL FIRE DEPARTMENT
GLADSTONE POLICE DEPARTMENT
GLENDALE RURAL FIRE DISTRICT
HOODLAND FIRE DISTRICT NO.74
HOODLAND FIRE DISTRICT #74
KLAMATH COUNTY 9-1-1
LANE EDUCATION SERVICE DISTRICT
LANE TRANSIT DISTRICT
MALIN COMMUNITY PARK AND RECREATION DISTRICT
MARION COUNTY FIRE DISTRCT #1
METRO
METROPOLITAN EXPOSITION-RECREATION COMMISSION
MONMOUTH - INDEPENDENCE NETWORK
MULTONAH COUNTY DRAINAGE DISTRICT #1
NW POWER POOL
OAK LODGE WATER DISTRICT
PORT OF ST HELENS
PORT OF UMPQUA
REGIONAL AUTOMATED INFORMATION NETWORK
RIVERGROVE WATER DISTRICT
Page 46 of 71

SALEM AREA MASS TRANSIT DISTRICT
SANDY FIRE DISTRICT NO. 72
SUNSET EMPIRE PARK AND RECREATION
THE NEWPORT PARK AND RECREATION CENTER
THE PORT OF PORTLAND
TILLAMOOK PEOPLES UTILITY DISTRICT
TUALATIN HILLS PARK AND RECREATION DISTRICT
TUALATIN VALLEY FIRE & RESCUE
WILLAMALANE PARK AND RECREATION DISTRICT
YOUNGS RIVER LEWIS AND CLARK WATER DISTRICT
Nonprofit & Other
ALLFOURONE/CRESTVIEW CONFERENCE CTR.
ALVORD-TAYLOR INDEPENDENT LIVING SERVICES
ALZHEIMERS NETWORK OF OREGON
ASHLAND COMMUNITY HOSPITAL
ATHENA LIBRARY FRIENDS ASSOCIATION
BARLOW YOUTH FOOTBALL
BENTON HOSPICE SERVICE
BIRCH COMMUNITY SERVICES, INC.
BLIND ENTERPRISES OF OREGON
BONNEVILLE ENVIRONMENTAL FOUNDATION
BOYS AND GIRLS CLUBS OF PORTLAND METROPOLITAN AREA
BROAD BASE PROGRAMS INC.
CANBY FOURSQUARE CHURCH
CANCER CARE RESOURCES
CASCADIA BEHAVIORAL HEALTHCARE
CASCADIA REGION GREEN BUILDING COUNCIL
CATHOLIC CHARITIES
CATHOLIC COMMUNITY SERVICES
CENTRAL BIBLE CHURCH
CENTRAL CITY CONCERN
CENTRAL OREGON COMMUNITY ACTION AGENCY NETWORK
CHILDPEACE MONTESSORI
CITY BIBLE CHURCH
COAST REHABILITATION SERVICES
COLLEGE HOUSING NORTHWEST
COMMUNITY ACTION TEAM, INC.
COMMUNITY CANCER CENTER
CONFEDERATED TRIBES OF GRAND RONDE
CONSERVATION BIOLOGY INSTITUTE
CONTEMPORARY CRAFTS MUSEUM AND GALLERY
CORVALLIS MOUNTAIN RESCUE UNIT
COVENANT CHRISTIAN HOOD RIVER
COVENANT RETIREMENT COMMUNITIES
DELIGHT VALLEY CHURCH OF CHRIST
DOUGLAS ELECTRIC COOPERATIVE, INC.
EAST HILL CHURCH
EAST SIDE FOURSQUARE CHURCH
EAST WEST MINISTRIES INTERNATIONAL
ELMIRA CHURCH OF CHRIST
EMMAUS CHRISTIAN SCHOOL
EN AVANT, INC.
EUGENE BALLET COMPANY
Page 47 of 71

EUGENE SYMPHONY ASSOCIATION, INC.
EVERGREEN AVIATION MUSEUM AND CAP. MICHAEL KING.
FAIR SHARE RESEARCH AND EDUCATION FUND
FAITH CENTER
FAITH LUTHERAN CHURCH
FAMILIES FIRST OF GRANT COUNTY, INC.
FANCONI ANEMIA RESEARCH FUND INC.
FIRST CHURCH OF THE NAZARENE
FORD FAMILY FOUNDATION
FOUNDATIONS FOR A BETTER OREGON
FRIENDS OF THE CHILDREN
GOAL ONE COALITION
GOLD BEACH POLICE DEPARTMENT
GOOD SHEPHERD COMMUNITIES
GRANT PARK CHURCH
HEARING AND SPEECH INSTITUTE INC
HELP NOW! ADVOCACY CENTER
HIGHLAND HAVEN
HIGHLAND UNITED CHURCH OF CHRIST
HOUSING AUTHORITY OF PORTLAND
INDEPENDENT INSURANCE AGENTS AND BROKERS OF OREGON
INTERNATIONAL SOCIETY FOR TECHNOLOGY IN EDUCATION
IRCO
JUNIOR ACHIEVEMENT
KLAMATH HOUSING AUTHORITY
LA CLINICA DEL CARINO FAMILY HEALTH CARE CENTER
LA GRANDE UNITED METHODIST CHURCH
LANE ELECTRIC COOPERATIVE
LANE MEMORIAL BLOOD BANK
LAUREL HILL CENTER
LIVING WAY FELLOWSHIP
LOCAL GOVERNMENT PERSONNEL INSTITUTE
LOOKING GLASS YOUTH AND FAMILY SERVICES
MAKING MEMORIES BREAST CANCER FOUNDATION, INC.
METRO HOME SAFETY REPAIR PROGRAM
METROPOLITAN FAMILY SERVICE
MID COLUMBIA COUNCIL OF GOVERNMENTS
MID-COLUMBIA CENTER FOR LIVING
MID-WILLAMETTE VALLEY COMMUNITY ACTION AGENCY, INC
MORNING STAR MISSIONARY BAPTIST CHURCH
MORRISON CHILD AND FAMILY SERVICES
MOSAIC CHURCH
NATIONAL PSORIASIS FOUNDATION
NATIONAL WILD TURKEY FEDERATION
NEW AVENUES FOR YOUTH INC
NEW BEGINNINGS CHRISTIAN CENTER
NEW HOPE COMMUNITY CHURCH
NEWBERG FRIENDS CHURCH
NORTHWEST YOUTH CORPS
OCHIN
OHSU FOUNDATION
OMNIMEDIX INSTITUTE
OPEN MEADOW ALTERNATIVE SCHOOLS, INC.
Page 48 of 71

OREGON BALLET THEATRE
OREGON COAST COMMUNITY ACTION
OREGON DEATH WITH DIGNITY
OREGON DONOR PROGRAM
OREGON EDUCATION ASSOCIATION
OREGON PROGRESS FORUM
OREGON REPERTORY SINGERS
OREGON STATE UNIVERSITY ALUMNI ASSOCIATION
OSLC COMMUNITY PROGRAMS
OUTSIDE IN
OUTSIDE IN
PACIFIC CASCADE FEDERAL CREDIT UNION
PACIFIC FISHERY MANAGEMENT COUNCIL
PARTNERSHIPS IN COMMUNITY LIVING, INC.
PENDLETON ACADEMIES
PENTAGON FEDERAL CREDIT UNION
PLANNED PARENTHOOD OF SOUTHWESTERN OREGON
PORT CITY DEVELOPMENT CENTER
PORTLAND ART MUSEUM
PORTLAND BUSINESS ALLIANCE
PORTLAND HABILITATION CENTER, INC.
PORTLAND SCHOOLS FOUNDATION
PORTLAND WOMENS CRISIS LINE
PREGNANCY RESOUCE CENTERS OF GRETER PORTLAND
QUADRIPLEGICS UNITED AGAINST DEPENDENCY, INC.
REBUILDING TOGETHER - PORTLAND INC.
REGIONAL ARTS AND CULTURE COUNCIL
ROGUE FEDERAL CREDIT UNION
ROSE VILLA, INC.
SACRED HEART CATHOLIC DAUGHTERS
SAIF CORPORATION
SAINT ANDREW NATIVITY SCHOOL
SAINT CATHERINE OF SIENA CHURCH
SAINT JAMES CATHOLIC CHURCH
SCIENCEWORKS
SELF ENHANCEMENT INC.
SERENITY LANE
SEXUAL ASSAULT RESOURCE CENTER
SEXUAL ASSAULT RESOURCE CENTER
SHELTERCARE
SHERMAN DEVELOPMENT LEAGUE, INC.
SILVERTON AREA COMMUNITY AID
SISKIYOU INITIATIVE
SMART
SOUTH COAST HOSPICE, INC.
SOUTH LANE FAMILY NURSERY DBA FAMILY RELIEF NURSE
SOUTHERN OREGON CHILD AND FAMILY COUNCIL, INC.
SPARC ENTERPRISES
SPOTLIGHT THEATRE OF PLEASANT HILL
SPRINGFIELD UTILITY BOARD
ST. ANTHONY CHURCH
ST. ANTHONY SCHOOL
ST. MARYS OF MEDFORD, INC.
Page 49 of 71

SUMMIT VIEW COVENANT CHURCH
SUNRISE ENTERPRISES
TENAS ILLAHEE CHILDCARE CENTER
THE CHURCH OF JESUS CHRIST OF LDS
THE EARLY EDUCATION PROGRAM, INC.
THE NEXT DOOR
THE OREGON COMMUNITY FOUNDATION
TILLAMOOK CNTY WOMENS CRISIS CENTER
TOUCHSTONE PARENT ORGANIZATION
TRAILS CLUB
TRAINING EMPLOYMENT CONSORTIUM
TRI-COUNTY HEALTH CARE SAFETY NET ENTERPRISE
UMATILLA-MORROW ESD
UMPQUA COMMUNITY DEVELOPMENT CORPORATION
UNION GOSPEL MISSION
UNITED CEREBRAL PALSY OF OR AND SW WA
UNITED WAY OF THE COLUMBIA WILLAMETTE
US CONFERENCE OF MENONNITE BRETHREN CHURCHES
US FISH AND WILDLIFE SERVICE
USAGENCIES CREDIT UNION
VIRGINIA GARCIA MEMORIAL HEALTH CENTER
VOLUNTEERS OF AMERICA OREGON
WE CARE OREGON
WESTERN RIVERS CONSERVANCY
WESTERN STATES CENTER
WESTSIDE BAPTIST CHURCH
WILD SALMON CENTER
WILLAMETTE FAMILY
WOODBURN AREA CHAMBER OF COMMERCE
WORD OF LIFE COMMUNITY CHURCH
WORKSYSTEMS INC
YWCA SALEM
AMERICAN LUNG ASSOCIATION
CTR FOR CULTURAL AND TECH INTERCHNG BETW EAST AND
WEST
EAH, INC.
HALE MAHAOLU
HAWAII AGRICULTURE RESEARCH CENTER
MAUI ECONOMIC DEVELOPMENT BOARD
ORI ANUENUE HALE, INC.
ST. THERESA CHURCH
WAIANAE COMMUNITY OUTREACH
WAILUKU FEDERAL CREDIT UNION
Cities, Towns, Villages and Boroughs
CITY OF ADAIR VILLAGE
CITY OF ASHLAND
CITY OF AUMSVILLE
CITY OF AURORA
CITY OF BEAVERTON
CITY OF BOARDMAN
CITY OF BURNS
CITY OF CANBY
CITY OF CANYONVILLE
Page 50 of 71

CITY OF CLATSKANIE
CITY OF COBURG
CITY OF CONDON
CITY OF COOS BAY
CITY OF CORVALLIS
CITY OF COTTAGE GROVE
CITY OF DALLAS
CITY OF DAMASCUS
CITY OF DUNDEE
CITY OF EAGLE POINT
CITY OF ECHO
CITY OF ESTACADA
CITY OF EUGENE
CITY OF FALLS CITY
CITY OF GATES
CITY OF GRANTS PASS
CITY OF GRESHAM
CITY OF HILLSBORO
CITY OF HOOD RIVER
CITY OF JOHN DAY
CITY OF KLAMATH FALLS
CITY OF LA GRANDE
CITY OF LAKE OSWEGO
CITY OF LAKESIDE
CITY OF LEBANON
CITY OF MALIN
CITY OF MCMINNVILLE
CITY OF MEDFORD
CITY OF MILL CITY
CITY OF MILWAUKIE
CITY OF MORO
CITY OF MOSIER
CITY OF NORTH PLAINS
CITY OF OREGON CITY
CITY OF PHOENIX
CITY OF PILOT ROCK
CITY OF PORTLAND
CITY OF POWERS
CITY OF REDMOND
CITY OF REEDSPORT
CITY OF RIDDLE
CITY OF SANDY
CITY OF SCAPPOOSE
CITY OF SHADY COVE
CITY OF SHERWOOD
CITY OF SPRINGFIELD
CITY OF ST. PAUL
CITY OF STAYTON
CITY OF TIGARD, OREGON
CITY OF TUALATIN, OREGON
CITY OF WARRENTON
CITY OF WEST LINN/PARKS
CITY OF WILSONVILLE
Page 51 of 71

CITY OF WINSTON
CITY OF WOOD VILLAGE
CITY OF WOODBURN
CITY OF YACHATS
FLORENCE AREA CHAMBER OF COMMERCE
KEIZER POLICE DEPARTMENT
LEAGUE OF OREGON CITIES
PORTLAND DEVELOPMENT COMMISSION
CITY AND COUNTY OF HONOLULU
Counties and Parishes
ASSOCIATION OF OREGON COUNTIES
BENTON COUNTY
CLACKAMAS COUNTY DEPT OF TRANSPORTATION
CLATSOP COUNTY
COLUMBIA COUNTY, OREGON
COOS COUNTY HIGHWAY DEPARTMENT
CROOK COUNTY ROAD DEPARTMENT
CURRY COUNTY OREGON
DESCHUTES COUNTY
DOUGLAS COUNTY
GILLIAM COUNTY
GILLIAM COUNTY OREGON
GRANT COUNTY, OREGON
HARNEY COUNTY SHERIFFS OFFICE
HOOD RIVER COUNTY
JACKSON COUNTY HEALTH AND HUMAN SERVICES
JEFFERSON COUNTY
KLAMATH COUNTY VETERANS SERVICE OFFICE
LAKE COUNTY
LANE COUNTY
LINCOLN COUNTY
LINN COUNTY
MARION COUNTY , SALEM, OREGON
MORROW COUNTY
MULTNOMAH COUNTY BUSINESS AND COMMUNITY SERVICES
MULTNOMAH LAW LIBRARY
NAMI LANE COUNTY
POLK COUNTY
SHERMAN COUNTY
UMATILLA COUNTY, OREGON
UNION COUNTY
WALLOWA COUNTY
WASCO COUNTY
WASHINGTON COUNTY
YAMHILL COUNTY
MAUI COUNTY COUNCIL
K - 12
ARCHBISHOP FRANCIS NORBERT BLANCHET SCHOOL
BAKER COUNTY SCHOOL DIST. 16J - MALHEUR ESD
BAKER SCHOOL DISTRICT 5-J
BANDON SCHOOL DISTRICT
BANKS SCHOOL DISTRICT
BEAVERTON SCHOOL DISTRICT
Page 52 of 71

BEND / LA PINE SCHOOL DISTRICT
BEND-LA PINE SCHOOL DISTRICT
BROOKING HARBOR SCHOOL DISTRICT NO.17-C
CANBY SCHOOL DISTRICT
CANYONVILLE CHRISTIAN ACADEMY
CASCADE SCHOOL DISTRICT
CASCADES ACADEMY OF CENTRAL OREGON
CENTENNIAL SCHOOL DISTRICT
CENTRAL CATHOLIC HIGH SCHOOL
CENTRAL POINT SCHOOL DISTRICT NO. 6
CENTRAL SCHOOL DISTRICT 13J
CLACKAMAS EDUCATION SERVICE DISTRICT
COOS BAY SCHOOL DISTRICT
COOS BAY SCHOOL DISTRICT NO.9
COQUILLE SCHOOL DISTRICT 8
COUNTY OF YAMHILL SCHOOL DISTRICT 29
CRESWELL SCHOOL DISTRICT
CROSSROADS CHRISTIAN SCHOOL
CULVER SCHOOL DISTRICT NO.
DALLAS SCHOOL DISTRICT NO. 2
DAVID DOUGLAS SCHOOL DISTRICT
DAYTON SCHOOL DISTRICT NO.8
DE LA SALLE N CATHOLIC HS
DESCHUTES COUNTY SD NO.6 - SISTERS SD
DOUGLAS COUNTY SCHOOL DISTRICT 116
DOUGLAS EDUCATION SERVICE DISTRICT
DUFUR SCHOOL DISTRICT NO.29
ESTACADA SCHOOL DISTRICT NO.108
FOREST GROVE SCHOOL DISTRICT
GASTON SCHOOL DISTRICT 511J
GLADSTONE SCHOOL DISTRICT
GLENDALE SCHOOL DISTRICT
GLIDE SCHOOL DISTRICT NO.12
GRANTS PASS SCHOOL DISTRICT 7
GREATER ALBANY PUBLIC SCHOOL DISTRICT
GRESHAM-BARLOW SCHOOL DISTRICT
HARNEY COUNTY SCHOOL DIST. NO.3
HARNEY EDUCATION SERVICE DISTRICT
HEAD START OF LANE COUNTY
HERITAGE CHRISTIAN SCHOOL
HIGH DESERT EDUCATION SERVICE DISTRICT
HOOD RIVER COUNTY SCHOOL DISTRICT
JACKSON CO SCHOOL DIST NO.9
JEFFERSON COUNTY SCHOOL DISTRICT 509-J
JEFFERSON SCHOOL DISTRICT
KLAMATH FALLS CITY SCHOOLS
LA GRANDE SCHOOL DISTRICT
LAKE OSWEGO SCHOOL DISTRICT 7J
LANE COUNTY SCHOOL DISTRICT 4J
LEBANON COMMUNITY SCHOOLS NO.9
LINCOLN COUNTY SCHOOL DISTRICT
LINN CO. SCHOOL DIST. 95C - SCIO SD
LOST RIVER JR/SR HIGH SCHOOL
Page 53 of 71

LOWELL SCHOOL DISTRICT NO.71
MARION COUNTY SCHOOL DISTRICT - SALEM - KEIZER PS
MARION COUNTY SCHOOL DISTRICT 103 - WASHINGTON ES
MCMINNVILLE SCHOOL DISTRICT NO.40
MEDFORD SCHOOL DISTRICT 549C
MITCH CHARTER SCHOOL
MONROE SCHOOL DISTRICT NO.1J
MORROW COUNTY SCHOOL DISTRICT
MT. ANGEL SCHOOL DISTRICT NO.91
MULTISENSORY LEARNING ACADEMY
MULTNOMAH EDUCATION SERVICE DISTRICT
MYRTLE POINT SCHOOL DISTRICT NO.41
NEAH-KAH-NIE DISTRICT NO.56
NESTUCCA VALLEY SCHOOL DISTRICT NO.101
NOBEL LEARNING COMMUNITIES
NORTH BEND SCHOOL DISTRICT 13
NORTH CLACKAMAS SCHOOL DISTRICT
NORTH SANTIAM SCHOOL DISTRICT 29J
NORTH WASCO CTY SCHOOL DISTRICT 21 - CHENOWITH
NORTHWEST REGIONAL EDUCATION SERVICE DISTRICT
NYSSA SCHOOL DISTRICT NO. 26
ONTARIO MIDDLE SCHOOL
OREGON TRAIL SCHOOL DISTRICT NO.46
OUR LADY OF THE LAKE SCHOOL
PHILOMATH SCHOOL DISTRICT
PHOENIX-TALENT SCHOOL DISTRICT NO.4
PORTLAND ADVENTIST ACADEMY
PORTLAND JEWISH ACADEMY
PORTLAND PUBLIC SCHOOLS
RAINIER SCHOOL DISTRICT
REDMOND SCHOOL DISTRICT
REEDSPORT SCHOOL DISTRICT
REYNOLDS SCHOOL DISTRICT
ROGUE RIVER SCHOOL DISTRICT NO.35
ROSEBURG PUBLIC SCHOOLS
SCAPPOOSE SCHOOL DISTRICT 1J
SEASIDE SCHOOL DISTRICT 10
SEVEN PEAKS SCHOOL
SHERWOOD SCHOOL DISTRICT 88J
SILVER FALLS SCHOOL DISTRICT
SOUTH COAST EDUCATION SERVICE DISTRICT
SOUTH LANE SCHOOL DISTRICT 45J3
SOUTHERN OREGON EDUCATION SERVICE DISTRICT
SPRINGFIELD SCHOOL DISTRICT NO.19
SWEET HOME SCHOOL DISTRICT NO.55
THE CATLIN GABEL SCHOOL
TIGARD-TUALATIN SCHOOL DISTRICT
VERNONIA SCHOOL DISTRICT 47J
WEST HILLS COMMUNITY CHURCH
WEST LINN WILSONVILLE SCHOOL DISTRICT
WHITEAKER MONTESSORI SCHOOL
YONCALLA SCHOOL DISTRICT NO.32
CONGREGATION OF CHRISTIAN BROTHERS OF HAWAII, INC.
Page 54 of 71

EMMANUAL LUTHERAN SCHOOL
HANAHAU`OLI SCHOOL
ISLAND SCHOOL
KAMEHAMEHA SCHOOLS
KE KULA O S. M. KAMAKAU
Higher Education
BIRTHINGWAY COLLEGE OF MIDWIFERY
BLUE MOUNTAIN COMMUNITY COLLEGE
CENTRAL OREGON COMMUNITY COLLEGE
CHEMEKETA COMMUNITY COLLEGE
CLACKAMAS COMMUNITY COLLEGE
COLUMBIA GORGE COMMUNITY COLLEGE
GEORGE FOX UNIVERSITY
LEWIS AND CLARK COLLEGE
LINFIELD COLLEGE
LINN-BENTON COMMUNITY COLLEGE
MT. HOOD COMMUNITY COLLEGE
NORTHWEST CHRISTIAN COLLEGE
OREGON HEALTH AND SCIENCE UNIVERSITY
OREGON UNIVERSITY SYSTEM
PACIFIC UNIVERSITY
PORTLAND COMMUNITY COLLEGE
PORTLAND STATE UNIV.
REED COLLEGE
ROGUE COMMUNITY COLLEGE
SOUTHWESTERN OREGON COMMUNITY COLLEGE
TILLAMOOK BAY COMMUNITY COLLEGE
UMPQUA COMMUNITY COLLEGE
WESTERN STATES CHIROPRACTIC COLLEGE
WILLAMETTE UNIVERSITY
BRIGHAM YOUNG UNIVERSITY - HAWAII
RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII
UNIVERSITY OF HAWAII AT MANOA
State Agencies
BOARD OF MEDICAL EXAMINERS
OFFICE OF MEDICAL ASSISTANCE PROGRAMS
OFFICE OF THE STATE TREASURER
OREGON CHILD DEVELOPMENT COALITION
OREGON DEPARTMENT OF FORESTRY
OREGON DEPT OF TRANSPORTATION
OREGON DEPT. OF EDUCATION
OREGON OFFICE OF ENERGY
OREGON STATE BOARD OF NURSING
OREGON TOURISM COMMISSION
SEIU LOCAL 503, OPEU
ADMIN. SERVICES OFFICE
HAWAII HEALTH SYSTEMS CORPORATION
SOH- JUDICIARY CONTRACTS AND PURCH
STATE DEPARTMENT OF DEFENSE
STATE OF HAWAII
STATE OF HAWAII
STATE OF HAWAII, DEPT. OF EDUCATION
Special/Independent Districts
Page 55 of 71

BAY AREA HOSPITAL DISTRICT
CENTRAL OREGON INTERGOVERNMENTAL COUNCIL
CENTRAL OREGON IRRIGATION DISTRICT
CHEHALEM PARK AND RECREATION DISTRICT
CITY COUNTY INSURANCE SERVICES
CLEAN WATER SERVICES
COLUMBIA 911 COMMUNICATIONS DISTRICT
COLUMBIA RIVER PUD
DESCHUTES COUNTY RFPD NO.2
DESCHUTES PUBLIC LIBRARY SYSTEM
EAST MULTNOMAH SOIL AND WATER CONSERVANCY
GASTON RURAL FIRE DEPARTMENT
GLADSTONE POLICE DEPARTMENT
GLENDALE RURAL FIRE DISTRICT
HOODLAND FIRE DISTRICT NO.74
HOODLAND FIRE DISTRICT #74
KLAMATH COUNTY 9-1-1
LANE EDUCATION SERVICE DISTRICT
LANE TRANSIT DISTRICT
MALIN COMMUNITY PARK AND RECREATION DISTRICT
MARION COUNTY FIRE DISTRCT #1
METRO
METROPOLITAN EXPOSITION-RECREATION COMMISSION
MONMOUTH - INDEPENDENCE NETWORK
MULTONAH COUNTY DRAINAGE DISTRICT #1
NW POWER POOL
OAK LODGE WATER DISTRICT
PORT OF ST HELENS
PORT OF UMPQUA
REGIONAL AUTOMATED INFORMATION NETWORK
RIVERGROVE WATER DISTRICT
SALEM AREA MASS TRANSIT DISTRICT
SANDY FIRE DISTRICT NO. 72
SUNSET EMPIRE PARK AND RECREATION
THE NEWPORT PARK AND RECREATION CENTER
THE PORT OF PORTLAND
TILLAMOOK PEOPLES UTILITY DISTRICT
TUALATIN HILLS PARK AND RECREATION DISTRICT
TUALATIN VALLEY FIRE & RESCUE
WILLAMALANE PARK AND RECREATION DISTRICT
YOUNGS RIVER LEWIS AND CLARK WATER DISTRICT
Nonprofit & Other
ALLFOURONE/CRESTVIEW CONFERENCE CTR.
ALVORD-TAYLOR INDEPENDENT LIVING SERVICES
ALZHEIMERS NETWORK OF OREGON
ASHLAND COMMUNITY HOSPITAL
ATHENA LIBRARY FRIENDS ASSOCIATION
BARLOW YOUTH FOOTBALL
BENTON HOSPICE SERVICE
BIRCH COMMUNITY SERVICES, INC.
BLIND ENTERPRISES OF OREGON
BONNEVILLE ENVIRONMENTAL FOUNDATION
BOYS AND GIRLS CLUBS OF PORTLAND METROPOLITAN AREA
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BROAD BASE PROGRAMS INC.
CANBY FOURSQUARE CHURCH
CANCER CARE RESOURCES
CASCADIA BEHAVIORAL HEALTHCARE
CASCADIA REGION GREEN BUILDING COUNCIL
CATHOLIC CHARITIES
CATHOLIC COMMUNITY SERVICES
CENTRAL BIBLE CHURCH
CENTRAL CITY CONCERN
CENTRAL OREGON COMMUNITY ACTION AGENCY NETWORK
CHILDPEACE MONTESSORI
CITY BIBLE CHURCH
COAST REHABILITATION SERVICES
COLLEGE HOUSING NORTHWEST
COMMUNITY ACTION TEAM, INC.
COMMUNITY CANCER CENTER
CONFEDERATED TRIBES OF GRAND RONDE
CONSERVATION BIOLOGY INSTITUTE
CONTEMPORARY CRAFTS MUSEUM AND GALLERY
CORVALLIS MOUNTAIN RESCUE UNIT
COVENANT CHRISTIAN HOOD RIVER
COVENANT RETIREMENT COMMUNITIES
DELIGHT VALLEY CHURCH OF CHRIST
DOUGLAS ELECTRIC COOPERATIVE, INC.
EAST HILL CHURCH
EAST SIDE FOURSQUARE CHURCH
EAST WEST MINISTRIES INTERNATIONAL
ELMIRA CHURCH OF CHRIST
EMMAUS CHRISTIAN SCHOOL
EN AVANT, INC.
EUGENE BALLET COMPANY
EUGENE SYMPHONY ASSOCIATION, INC.
EVERGREEN AVIATION MUSEUM AND CAP. MICHAEL KING.
FAIR SHARE RESEARCH AND EDUCATION FUND
FAITH CENTER
FAITH LUTHERAN CHURCH
FAMILIES FIRST OF GRANT COUNTY, INC.
FANCONI ANEMIA RESEARCH FUND INC.
FIRST CHURCH OF THE NAZARENE
FORD FAMILY FOUNDATION
FOUNDATIONS FOR A BETTER OREGON
FRIENDS OF THE CHILDREN
GOAL ONE COALITION
GOLD BEACH POLICE DEPARTMENT
GOOD SHEPHERD COMMUNITIES
GRANT PARK CHURCH
HEARING AND SPEECH INSTITUTE INC
HELP NOW! ADVOCACY CENTER
HIGHLAND HAVEN
HIGHLAND UNITED CHURCH OF CHRIST
HOUSING AUTHORITY OF PORTLAND
INDEPENDENT INSURANCE AGENTS AND BROKERS OF OREGON
INTERNATIONAL SOCIETY FOR TECHNOLOGY IN EDUCATION
Page 57 of 71

IRCO
JUNIOR ACHIEVEMENT
KLAMATH HOUSING AUTHORITY
LA CLINICA DEL CARINO FAMILY HEALTH CARE CENTER
LA GRANDE UNITED METHODIST CHURCH
LANE ELECTRIC COOPERATIVE
LANE MEMORIAL BLOOD BANK
LAUREL HILL CENTER
LIVING WAY FELLOWSHIP
LOCAL GOVERNMENT PERSONNEL INSTITUTE
LOOKING GLASS YOUTH AND FAMILY SERVICES
MAKING MEMORIES BREAST CANCER FOUNDATION, INC.
METRO HOME SAFETY REPAIR PROGRAM
METROPOLITAN FAMILY SERVICE
MID COLUMBIA COUNCIL OF GOVERNMENTS
MID-COLUMBIA CENTER FOR LIVING
MID-WILLAMETTE VALLEY COMMUNITY ACTION AGENCY, INC
MORNING STAR MISSIONARY BAPTIST CHURCH
MORRISON CHILD AND FAMILY SERVICES
MOSAIC CHURCH
NATIONAL PSORIASIS FOUNDATION
NATIONAL WILD TURKEY FEDERATION
NEW AVENUES FOR YOUTH INC
NEW BEGINNINGS CHRISTIAN CENTER
NEW HOPE COMMUNITY CHURCH
NEWBERG FRIENDS CHURCH
NORTHWEST YOUTH CORPS
OCHIN
OHSU FOUNDATION
OMNIMEDIX INSTITUTE
OPEN MEADOW ALTERNATIVE SCHOOLS, INC.
OREGON BALLET THEATRE
OREGON COAST COMMUNITY ACTION
OREGON DEATH WITH DIGNITY
OREGON DONOR PROGRAM
OREGON EDUCATION ASSOCIATION
OREGON PROGRESS FORUM
OREGON REPERTORY SINGERS
OREGON STATE UNIVERSITY ALUMNI ASSOCIATION
OSLC COMMUNITY PROGRAMS
OUTSIDE IN
OUTSIDE IN
PACIFIC CASCADE FEDERAL CREDIT UNION
PACIFIC FISHERY MANAGEMENT COUNCIL
PARTNERSHIPS IN COMMUNITY LIVING, INC.
PENDLETON ACADEMIES
PENTAGON FEDERAL CREDIT UNION
PLANNED PARENTHOOD OF SOUTHWESTERN OREGON
PORT CITY DEVELOPMENT CENTER
PORTLAND ART MUSEUM
PORTLAND BUSINESS ALLIANCE
PORTLAND HABILITATION CENTER, INC.
PORTLAND SCHOOLS FOUNDATION
Page 58 of 71

PORTLAND WOMENS CRISIS LINE
PREGNANCY RESOUCE CENTERS OF GRETER PORTLAND
QUADRIPLEGICS UNITED AGAINST DEPENDENCY, INC.
REBUILDING TOGETHER - PORTLAND INC.
REGIONAL ARTS AND CULTURE COUNCIL
ROGUE FEDERAL CREDIT UNION
ROSE VILLA, INC.
SACRED HEART CATHOLIC DAUGHTERS
SAIF CORPORATION
SAINT ANDREW NATIVITY SCHOOL
SAINT CATHERINE OF SIENA CHURCH
SAINT JAMES CATHOLIC CHURCH
SCIENCEWORKS
SELF ENHANCEMENT INC.
SERENITY LANE
SEXUAL ASSAULT RESOURCE CENTER
SEXUAL ASSAULT RESOURCE CENTER
SHELTERCARE
SHERMAN DEVELOPMENT LEAGUE, INC.
SILVERTON AREA COMMUNITY AID
SISKIYOU INITIATIVE
SMART
SOUTH COAST HOSPICE, INC.
SOUTH LANE FAMILY NURSERY DBA FAMILY RELIEF NURSE
SOUTHERN OREGON CHILD AND FAMILY COUNCIL, INC.
SPARC ENTERPRISES
SPOTLIGHT THEATRE OF PLEASANT HILL
SPRINGFIELD UTILITY BOARD
ST. ANTHONY CHURCH
ST. ANTHONY SCHOOL
ST. MARYS OF MEDFORD, INC.
SUMMIT VIEW COVENANT CHURCH
SUNRISE ENTERPRISES
TENAS ILLAHEE CHILDCARE CENTER
THE CHURCH OF JESUS CHRIST OF LDS
THE EARLY EDUCATION PROGRAM, INC.
THE NEXT DOOR
THE OREGON COMMUNITY FOUNDATION
TILLAMOOK CNTY WOMENS CRISIS CENTER
TOUCHSTONE PARENT ORGANIZATION
TRAILS CLUB
TRAINING EMPLOYMENT CONSORTIUM
TRI-COUNTY HEALTH CARE SAFETY NET ENTERPRISE
UMATILLA-MORROW ESD
UMPQUA COMMUNITY DEVELOPMENT CORPORATION
UNION GOSPEL MISSION
UNITED CEREBRAL PALSY OF OR AND SW WA
UNITED WAY OF THE COLUMBIA WILLAMETTE
US CONFERENCE OF MENONNITE BRETHREN CHURCHES
US FISH AND WILDLIFE SERVICE
USAGENCIES CREDIT UNION
VIRGINIA GARCIA MEMORIAL HEALTH CENTER
VOLUNTEERS OF AMERICA OREGON
Page 59 of 71

WE CARE OREGON
WESTERN RIVERS CONSERVANCY
WESTERN STATES CENTER
WESTSIDE BAPTIST CHURCH
WILD SALMON CENTER
WILLAMETTE FAMILY
WOODBURN AREA CHAMBER OF COMMERCE
WORD OF LIFE COMMUNITY CHURCH
WORKSYSTEMS INC
YWCA SALEM
AMERICAN LUNG ASSOCIATION
CTR FOR CULTURAL AND TECH INTERCHNG BETW EAST AND
WEST
EAH, INC.
HALE MAHAOLU
HAWAII AGRICULTURE RESEARCH CENTER
MAUI ECONOMIC DEVELOPMENT BOARD
ORI ANUENUE HALE, INC.
ST. THERESA CHURCH
WAIANAE COMMUNITY OUTREACH
WAILUKU FEDERAL CREDIT UNION
Page 60 of 71

22.0 APPENDIX C - SUPPLIER IMPLEMENATION CHECKLIST
Page 61 of 71

APPENDIX C - NEW SUPPLIER IMPLEMENATION CHECKLIST
Target
Completio
n after
New Supplier Implementation Checklist
award
1. Administration Agreement Signed Proposal
2. First Conference Call One Week
Discuss expectations
Establish initial contact people and roles/responsibilities
Outline kick-off plan
Establish Webex training date
3. Supplier Login Established One Week
Complete Supplier Initiation Form
Create User Account and User IDs and communicate to Supplier
4. Initial Sr. Management Meeting Two Weeks
Review commitments
Review Kick-off Plan
Discuss Nat Acct Mgr. role and staff requirements
Discuss Reporting Processes and requirements
Determine field sales introductory communication plan
5. Initial National Account Manager and Staff Training Meeting Two Weeks
Discuss expectations, roles and responsibilities
Conduct basic supplier training
Introduce and review web-based tools
Discuss sales organization and define roles
Discuss marketing plan and customer communication/roll-out strategy
Discuss Supplier Handbook
Review with National Accounts Manager
Review process and expectations with Nat Accts Mgr and Lead Referral person
Discuss admin processes and expectations and provide admin support training
6. Review of Top 10 Existing Participating Public Agency
Contracts
Determine strategies with NAM
Two Weeks
Page 62 of 71

7. Program Contact Requirements Two Weeks
Supplier Contacts Communicated to U.S. Communities Staff
Dedicated Email
Dedicated Toll Free Number
8. Web Development
Initiate IT contact
Web site construction
Web site final edit
9. Sales Training and Roll Out
Regional Manager Briefing - Coordinate with NAM
Initial Remote Webex Supplier Training for all sales - Coordinate with NAM
Top Ten metro areas - Coordinate with NAM and RMM
Initiate contact with Advisory Board Member Agencies - Coordinate with NAM,
GAM, RMM
Review Supplier Handbook
Training Plan for the other metros- Coordinate with NAM, GAM, RMM
10. Green Initiative
Identify green product
Upload to USC website-Link to suppliers website
Two Weeks
Three Weeks
Four Weeks
One Week
Two Weeks
Four Weeks
Four Weeks
Six Weeks
Two Weeks
Four Weeks
Environmental Purchasing contact
Green Marketing Material
Six Weeks
Six Weeks
Page 63 of 71

23.0 APPENDIX D - WPS STANDARD CONTRACT AGREEMENT
Page 64 of 71

WPS COMPANY AGREEMENT
This Agreement, by and between Unified School District No. 259, County of Sedgwick, State of Kansas
(the “School District”), and
(the “Company”) made and entered into
this _____ day of _________________, 20__.
NOW, THEREFORE, the parties do mutually agree as follows:
1. SERVICES: In consideration of the sum of $______________________ (includes all services,
honorarium, travel, lodging, and any other expenses), the Company shall perform services as
specified in Attachment “A”/Scope of Services, a copy of which is attached to this Agreement.
2. TERM: The term of the scope of services shall be from through
. Notwithstanding the foregoing, the School District may terminate this Agreement at any time and
for any reason, with or without cause, by providing the Company with thirty (30) days advance
written notice.
3. PAYMENT: Payment for services rendered pursuant to this Agreement shall be made upon
receipt of original invoice(s) in accordance and in conformity with payment dates for bills and
claims as published by Business & Financial Services. Reimbursement for airfare, lodging and
meal expenses shall comply with School District policies and reimbursement for such expenses
will be made in accordance with such policies.
______________________________________________________________________________
______________________________________________________________________________
Prior to payment, the Company must submit an original, dated, itemized invoice of services
rendered. (Photocopies or facsimiles of invoices will not be accepted.) Any reimbursement for
expenses included on the invoice(s) must be supported with attached original billing for such
expenses.
4. REVIEW OF WORK: The School District shall have the right during the term of this Agreement
to inspect or review the work of the Company and to require such oral or written reports of work
progress from the Company as may be reasonably necessary to assure proper performance of this
Agreement.
5. PRODUCTS AND PROCESS OWNERSHIP: All products, processes, or similar works prepared
by the Company in the course of the performance of this Agreement shall be the exclusive
property of the School District and will be released, if at all, only by and through the School
District.
6. INDEMNIFICATION: The Company shall indemnify, protect, defend and save the School
District harmless from and against any and all claims, demands, liabilities and costs, including
attorney’s fees arising from damages or injury, actual or claimed, of whatsoever kind or
character, to property or persons, occurring or allegedly occurring from the performance of the
services specified to be performed herein. Upon timely written notice from the School District,
the Company shall defend the School District in any action or proceedings brought thereon;
provided, however, that nothing contained herein shall be construed as requiring the Company to
indemnify the School District for any claims resulting from the negligence or willful misconduct
of the School District or its officials, employees or agents.
7. INDEPENDENT CONTRACTOR: It is agreed and understood that the Company shall at all
times and for all purposes be deemed an independent contractor and not an employee of the
School District, particularly for, but not limited to, the purposes of worker’s compensation and
the Kansas Tort Claims Act.
Initial & Date by USD 259 Repr. _____________________
Initial & Date by Company Repr. _____________________

8. INSURANCE: The Company shall maintain liability insurance for bodily and personal injury,
property damage, and the errors, acts, and omissions of the Company which may result in claims
against the School District in an amount not less than the maximum liability of a single
government entity for claims arising out of a single occurrence as provided by the Kansas Tort
Claims Act or other similar law (currently $500,000 per occurrence). The Company shall also
maintain workers' compensation insurance specifying all states coverage for any of its employees
involved in the performance of this Agreement. The Company shall provide the School District
with certificates of coverage naming the School District as an additional insured on the general
liability insurance as a condition precedent to the effectuation of this Agreement.
9. LOSS OF PERSONALTY: The parties agree the School District bears no liability for damages,
theft, or other loss of any personal property of the Company which may occur on School District
premises, whether such loss affects personalty secured or purchased by the Company, School
District or by means of grant arrangements. If such personalty is material to the performance of
the services listed above, it shall be the responsibility of the Company to replace it. The School
District is the sole judge of materiality.
10. ASSIGNMENT AND DELEGATION: The services to be performed under this Agreement are
deemed to be personal in nature and the parties agree the duties may not be delegated nor the
Agreement assigned without prior written consent of the School District.
11. AMENDMENTS: The parties agree that no changes, additions, or modifications to this
Agreement may be made except by written addendum signed by both parties.
12. DEFAULTS: This Agreement may be terminated by the School District at any time that it
determines in its sole discretion that the services listed above are not being performed in
accordance with this Agreement. Upon such termination the School District shall pay for services
through the date of termination.
13. ADDITIONAL CONTRACTUAL PROVISIONS REQUIRED BY K.S.A. 72-8201c: This
Company Agreement shall be subject to the following contractual provisions which shall control
and prevail over any conflicting provisions contained elsewhere in this Company Agreement are
any attachment hereto:
(a)
(b)
(c)
Agreement with Kansas Law: All contractual agreements shall be subject to, governed
by, and construed according to the laws of the State of Kansas.
Cash Basis and Budget Law Requirements: The right of the Company and the School
District to enter into this Agreement is subject to the provisions of the Cash Basis Law
(K.S.A. 10-1112 and 10-1113) and the Budget Law (K.S.A. 79-2935) and other laws of
the State of Kansas. This Agreement shall be construed and interpreted to ensure the
Company and the School District shall at all times be in conformity with such laws. It is
a condition of this Agreement that the Company and the School District reserve the right
to unilaterally sever, modify, or terminate this Agreement at any time if, in the opinion of
legal counsel, the Agreement may be deemed to violate the terms of such laws.
Disclaimer Of Liability: Notwithstanding anything to the contrary elsewhere contained
in this Agreement, the School District shall not hold harmless or indemnify any
contractor beyond that liability incurred under the Kansas Tort Claims Act (K.S.A. 75-
6101 et seq.). In addition, the District shall not indemnify or hold harmless against
damages, injury or death resulting from the actions or failure to act on the part of any
party to this Agreement other than the Board of Education of the School District or the
School District.
Initial & Date by USD 259 Repr. _____________________
Initial & Date by Company Repr. _____________________

(d)
Anti-Discrimination Clause: The Company agrees: (i) to comply with the Kansas Act
Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in
Employment Act (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans
With Disabilities Act (42 U.S.C. 12101 et seq.) (ADA) and to not discriminate against
any person because of race, religion, color, sex, disability, national origin or ancestry, or
age in the admission or access to, or treatment or employment in, its programs or
activities; (ii) to include in all solicitations or advertisements for employees, the phrase
"equal opportunity employer"; (iii) to comply with the reporting requirements set out at
K.S.A. 44-1031 and K.S.A. 44-1116; (iv) to include those provisions in every subcontract
or purchase order so that they are binding upon such subcontractor or vendor; (v) that a
failure to comply with the reporting requirements of (iii) above or if the Company is
found guilty of any violation of such acts by the Kansas Human Rights Commission,
such violation shall constitute a breach of the Agreement and the Agreement may be
cancelled, terminated or suspended, in whole or in part, by the School District; (vi) if it is
determined that the Company has violated applicable provisions of ADA, such violation
shall constitute a breach of the Agreement and the Agreement may be cancelled,
terminated or suspended, in whole or in part, by the School District.
Parties to this Agreement understand that the provisions of this paragraph number 4 (with
the exception of those provisions relating to the ADA) are not applicable to a Company
who employs fewer than four employees during the term of such Agreement or whose
contracts with the School District cumulatively total $5,000 or less during the fiscal year.
Initial & Date by USD 259 Repr. _____________________
Initial & Date by Company Repr. _____________________

(e)
(f)
(g)
(h)
(i)
Arbitration, Damages, Warranties: Notwithstanding any language to the contrary, no interpretation
shall be allowed to find the School District or any agency thereof has agreed to binding arbitration, or
the payment of damages or penalties upon the occurrence of a contingency. Further, the School
District shall not agree to pay attorney fees and late payment charges beyond those available under
the Kansas Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect which
attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of
merchantability and fitness for a particular purpose.
Representative's Authority To Contract: By signing this Agreement, the representative of the
Company thereby represents that such person is duly authorized by the Company to execute this
Agreement on behalf of the Company and that the Company agrees to be bound by the provisions
thereof.
Responsibility For Taxes: The School District shall not be responsible for, nor indemnify a
contractor for, any federal, state or local taxes which may be imposed or levied upon the subject
matter of this Agreement.
Insurance: The School District shall not be required to purchase any insurance against loss or damage
to any personal property to which this Agreement relates, nor shall this Agreement require the School
District to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the
provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shall bear the
risk of any loss or damage to any personal property in which vendor or lessor holds title.
Information: No provision of this Agreement shall be construed as limiting the Legislative Division
of Post Audit from having access to information pursuant to K.S.A. 46-1101 et seq.
IN WITNESS WHEREOF, the parties have entered into this Agreement to be effective as of the date of its signing:
Signature Name Title Date
District Representative
Vendor
*Supervisor
Clerk of the Board
*Superintendent, Chief Academic Officer, Assistant Superintendent(s), Chief Financial Officer, Chief Operations
Officer, Chief Information Officer

SUBSTITUTE W-9
Name: __________________________________
Telephone:
Address:
___________________________________________________________________________________________
Street City State Zip Code
Consultant Is: (Circle One) Tax Exempt Organization Partnership Corporation
Under penalty of perjury, I certify that the following number is the number to be used for tax reporting purposes:
Taxpayer ID Number:
Date
Signature
Title
Please sign and return to:
________________________________________ (District Representative)
Unified School District No. 259

ATTACHMENT “A”/SCOPE OF SERVICES
An itemized list of services may be listed below or provided in a separate signed document:
S/
Date:
S/
Date:
District Representative
Company Representative
Note: By signing and dating the Attachment A/Scope of Services itemized above or detailed in a separate
document, both parties acknowledge their understanding of and agreement to the services specified by this
Agreement.

24.0 ATTACHMENT 1 - PRICING RESPONSE WORKSHEETS
Interactive MS EXCEL workbook is available at the WPS website:
www.usd259.com/offices/purchasing
Go to the current bids/proposal section for downloading.