Agenda - Far North District Council

Item: 3.1
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD
– 7 August 2013
Name of item: CONFIRMATION OF PREVIOUS MINUTES
Author:
Aisha Huriwai, Acting Advisory Services Team Leader
Date of report; 1 August 2013
Document number: A1381013
Executive Summary:
The minutes of the meeting of the Kaikohe-Hokianga Community Board held on Wednesday
3 July 2013, are attached for confirmation.
Recommendation:
THAT the minutes of the meeting of the Kaikohe-Hokianga Community Board held on
Wednesday, 3 July 2013, be confirmed as a true and correct record.
1) Explanation
The minutes are attached.
Attachment 1: Minutes of Wednesday 3 July 2013 meeting: Document number A1370073

MINUTES OF A MEETING OF THE KAIKOHE-HOKIANGA COMMUNITY BOARD
HELD IN THE COUNCIL CHAMBER KAIKOHE ON WEDNESDAY 3 JULY 2013
COMMENCING AT 9.30 A.M.
PRESENT:
W Stephens (Chairman), H Cherrington, G Clarke, L Pakai, S Macauley, J Schollum
(Deputy Chairman) and W Gundry
IN ATTENDANCE:
A Huriwai, Acting Advisory Services Team Leader and C Rosenthal, Council
Advisory Services Officer
1. CONFLICTS OF INTEREST
There were no conflicts of interest declared.
2. SPEAKERS
Attendance: Member Pakai joined the meeting at 9.40a.m
2.1 Shaun Reilly
Mr Reilly spoke to a power presentation and asked that the Board consider
the following:
i) Improving Town Maintenance in Kaikohe - The current services were
described as unsatisfactory and in some places such as roadside
mowing along Thorpe Road maintenance had ceased. Stormwater
grates needed cleaning to prevent surface flooding, particularly along
Station Road.
ii) Acquiring the 2 acres of land between the Cycle Trail and the Kaikohe
Rugby fields as a strategic asset for future community benefit;
iii) Requesting the Council to consider the purchase of the Kaikohe Hotel
for restoration. Mr Reilly believes this would serve as an attraction to
tourists and in turn produce a stream of much needed income for
Kaikohe.
2.2 Rawene and Districts Community Development Committee
(RADD)
Item 6.0 of the agenda, document number A1368066 refers.
Ms McCallum spoke to the letter submitted regarding the Rawene and
Districts Community Development Committee's funding application to the
June meeting. Ms McCallum advised that RADD were accommodating
monthly meetings to support the Rawene Community Plan process and also
the “Resilient Communities Forum”. RADD also had a daily clinic open to the
community which offered services such as photocopying and citizens' advice
services. Clarification was sought as to whether Council or Far North
Holdings owned the building RADD leased.
Document id A1370073

Kaikohe-Hokianga Community Board
- 3 July 2013
2.3 Cycle Trail update
Economic Development Officer Mr G Gabbitas provided an update to the
Board. The following points were noted:
i) Station Road cycle lanes were completed;
ii) Signage would be installed in due course as the trail progresses;
iii) Mr Gabbitas suggested that the Board consider funding further cycle
lanes and identify suitable roads that could form a strategic cycle route
around Kaikohe;
iv) An area in the car park by the Kaikohe public toilets had been
identified as a pilot area to install cycle racks
v) A sketch of an idea of signage to promote the cycle trail was
circulated;
vi) DoC had advised they were happy to grant access to the public at the
Lake Omapere look-out and would develop a boardwalk to help
increase awareness of the Lake.
Mr Gabbitas was asked whether a horse trail could be implemented adjacent
to the cycle trail. Board members were advised that the current focus was on
completing the cycle trail but it was understood horse riding could be an
option for the future but needed to be well managed.
Board members voiced their frustration that they had received no recent
invitations to meetings to discuss the cycle trail and requested that the
Council be made aware of their frustration regarding this.
2.4 Marci-lee Cowles – Te Kohekohe Drop In Centre
Ms Cowles spoke to a letter that was distributed to the Board. The Board's
support was sought for a proposal to develop part of the footpath corridor
from Broadway, Kaikohe to Marino Court. It was noted that Ms Cowles
facilitated a drop in centre once a week that was funded by the Ministry of
Education to encourage participation in Early Childhood Education. It was
explained that the centre helped parents learn vital parenting skills. The
Board were advised that financial support was not sought, just permission to
use what was perceived as Council land for Community activity. The Board
were however advised that maps had been obtained suggesting the access
way belonged to an adjoining business owner.
Resolved
Schollum/Gundry
THAT the Kaikohe-Hokianga Community Board signal its support in
principal to the proposed development for Te Kohekohe Drop In Centre
in the Marino Court Walkway.
Carried
Action: That the ownership of the land be clarified and advice be obtained to
determine what would be required to develop and utilise part of the corridor.
2.5 Air Training Corps (ATC) Kaikohe
Board Members understood that the ATC group in Kaikohe had outgrown its
current premises and had intended making a presentation to the Board to
seek support for an alternative venue. It was suggested that the group contact
FNDC to discuss a possible rental of the Recreation Road premises.
Document id A1370073

Kaikohe-Hokianga Community Board
- 3 July 2013
Staff advised that a tenancy agreement with the Rural Fire Board had been
written for the Recreation Road Buildings but that little progress was being
made.
Action: That a decision be obtained from the Chief Executive regarding the
future tenancy of the Recreation Road Buildings with the knowledge that a
variety of other groups have also tendered their interest.
3. MINUTES AND ACTION SHEETS
3.1 Confirmation of Previous Minutes – Meeting 05 June 2013
Item 3.1 agenda pages 1-9 document number A1367377 refers.
Resolved
Schollum/Cherrington
THAT the minutes of the meeting of the Kaikohe-Hokianga Community
Board held on Wednesday 5 June 2013, be confirmed as a true and
correct record subject to the following changes:
i) That the minutes record Cr Macauley’s apology to attend Council
Annual Plan deliberations and that she be removed from the list
of present;
ii) That a section is added to the minutes as item 5.7 to record that
the Board delegated to its Kaikohe Projects and Promotions
Committee the authority to commit the remaining balance in the
Community Fund Account and make arrangements for prior year
commitments to either be promptly spent or returned to the grant
fund;
iii) That the previous minutes, regarding the late ferry service be
corrected to state the request was for 2 monthly, late ferry
services.
Carried
Cr Macauley said that she had advised Mr Williams that he would need to
approach the Community Board if he wanted financial assistance from the
Council, but assured members she had not insinuated funding would be
granted.
Attendance: Member Macauley was excused to leave the meeting at 12.15 p.m.
The Board also expressed its gratitude towards the work Acting Team
Leader, Advisory Services had provided the Board and signalled that if there
was anything the members could do to assist her in her role they would be
more than willing.
Actions:
- That the Chief Executive be invited to the next Kaikohe Projects and
Promotions Committee meeting to discuss concerns raised at last month's
meeting;
- That staff arrange for the next Kaikohe Projects and Promotions Committee to
be held on Tuesday 16 July 2013 from 9:30am till 12:30pm
3.2 Receipt of Council Meeting Minutes
Item 3.2 agenda pages 11-16, document number A1367378 refers
Document id A1370073

Kaikohe-Hokianga Community Board
- 3 July 2013
Resolved
Schollum/Clarke
THAT the minutes of the meetings of the Far North District Council held
on Thursday, 27 June 2013 be received.
Carried
3.3 Matters Pending
Item 3.3 agenda page 17, document number A1367379 refers.
The Acting Advisory Services Team Leader apologised to the Board as a list
of matters pending was neither included in the agenda nor available for
circulation.
Resolved
Schollum/Clarke
THAT the Kaikohe-Hokianga Community Board recommends that a
David Engwich Placemaking workshop be arranged for the
Horeke/Utakura/Motukiore Community Trust to help them prepare for
the coming visitors on the Cycle Trail;
AND THAT the Board allocates funding amounting to $6,350+GST from
it's Community Fund Account towards bidding to host the 2015
Community Board Conference at Waitangi.
Carried
4. COMMUNITY FUNDING
4.1 Statement of Community Fund as at 31 May 2013
Item 4.1 of the agenda, Page 19, document number A1367380 refers
Resolved
Schollum/Stephens
THAT the report entitled Statement of Community Fund as at 31 May
2013 be received.
Carried
4.2 Application for Funding – North Hokianga Development Trust
Item 4.2 of the agenda, pages 21-35, document number A1367926 refers
Resolved
Schollum/Clarke
THAT the Kaikohe-Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209 –
Community Funds authorises the sum of $780.00 (plus GST if
applicable) to be paid from the Board’s Community Fund account to
North Hokianga Development Trust for the purposes of holding a twoday
hui.
AND THAT the Board considers that the application for funding for the
purpose of holding a two day hui meets the requirements of Policy 3209
and can be regarded as providing good quality infrastructure or good
quality local public services which are most cost effective for
households and businesses, for the following reason:
i) The district’s elderly, young and disabled citizens are valued.
Carried
Document id A1370073

Kaikohe-Hokianga Community Board
- 3 July 2013
4.3 Application for Funding – Bay of Islands Riding for the Disabled
Item 4.3 of the agenda, pages 37-55, document number A1367928 refers.
Resolved
Schollum/Clarke
THAT the Kaikohe-Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209 –
Community Funds authorises the sum of $6,000 (plus GST if applicable)
to be paid from the Board’s Community Fund account to Bay of Islands
Riding for the Disabled for the purposes of funding towards a purpose
built all weather facility subject to confirmation that the remaining
balance has been obtained.;
AND THAT the Board considers that the application for funding for the
purpose of building an all weather facility meets the requirements of
Policy 3209 and can be regarded as providing good quality
infrastructure or good quality local public services which are most cost
effective for households and businesses, for the following reason:
i) a safe and healthy district – the district’s elderly, young and disabled
citizens are valued.
Carried
Members Cherrington, Pakai and Gundry recorded their votes against.
The Chairman used his casting vote for the motion.
Members advised that they wished to record their votes against the motion.
They felt that as the project was outside their Community and benefited some
24 people it was not a priority for funding.
4.4 Application for Funding – Motukiore/Utakura/Horeke Community
Trust
Board members were reminded that in late 2012 Ms Kere Kaihe made a
presentation to the Board on behalf of the Motukiore/Utakura/Horeke
Community Trust requesting funding to prepare the area for an influx of
visitors from Pou Herenga Tai – Coast to Coast Cycle Trail. Board members
recalled having committed an approximate sum of $18,000 for the community
to signal its support for town beautification type expenditure. Board members
recalled that a list of proposed expenses was requested before the funds
could be released.
Copies of quotes were circulated from the Community Trust to identify how
funds would be spent.
The Chairman indicated that the process had been superseded by David
Engwich's pending visit and that any grants should be put on hold until the
workshop had occurred.
Ms Huriwai advised that the funding was originally committed to the Cycle
Trail and had since been spent on such meaning the funding was no longer
available.
Action: Member Schollum requested a report from the cycle trail team to
advise what $18k was spent on.
Document id A1370073

Kaikohe-Hokianga Community Board
- 3 July 2013
5 CHAIRMAN AND MEMBERS REPORTS
Item 5.0 of the agenda, pages 57-60 document number A1367382 refers.
Reports from Members Clarke, Macauley and Pakai were tabled.
Resolved
Cherrington/Schollum
THAT the reports from Chairman Stephens, Member's Schollum, Pakai,
Clarke, Macauley and Cherrington be received:
Carried
Attendance: Member Macauley returned to the meeting at 1.50 p.m.
Actions:
i) The Board requested clarification from the Mayoral Office
regarding the Mayoral Taskforce for Jobs. Clarification was
sought particularly regarding the expectations of the Community
Board and its obligations if the Council was to continue its
membership with the Taskforce;
ii) Board members requested a copy of the Resource Consent
issued for the Kaikohe Landfill to compare independent lab
results the Board had been given;
iii) Board members reminded staff that the Stormwater covers along
Broadway Kaikohe need replacement as they are a hazard to
members of the public;
iv) Member Pakai signalled that the Board would need to consider
installing street-lights at the western end of Station Road with the
increase in development in that area for the Cycle Trail.
v) Member Clarke again requested that issues raised at previous
meetings regarding town maintenance in Rawene be addressed
and rectified.
6 CORRESPONDENCE
Item 6.0 of the agenda, pages 61-65, document number A1367381 refers.
Resolved
Macauley/Schollum
THAT the correspondence from Rawene and Districts Community
Development Inc. and a letter of response from NZTA be received;
AND THAT the Kaikohe-Hokianga Community Board, after considering
the matters set out within this report, and the provisions of Policy 3209
– Community Funds authorises the sum of $3,000 (plus GST if
applicable) to be paid from the Board’s Community Fund account to
Rawene and Districts Community Development Inc;
AND THAT The Board considers that the application for funding be
regarded as providing good quality infrastructure or good quality local
public services which are most cost effective for households and
businesses, for the following reason:
i) A safe and healthy district – the district’s elderly, young and
disabled citizens are valued
AND THAT the applicant be advised the Council's directive for
Community Funding is that funds be granted towards infrastructure and
events.
Document id A1370073

Kaikohe-Hokianga Community Board
- 3 July 2013
Carried
Members Pakai, Gundry and Cherrington recorded their votes against the
motion
7 GENERAL BUSINESS
Okaihau Community Association
Member Schollum advised that the Okaihau Community Association would
like to beautify an entrance area to a cemetery of historical significance. It
was agreed that project would be put forward as a new project and that a
meeting with key stakeholders needed to be arranged to scope the project
Town Maintenance
The Board requests that the streets of Kaikohe be swept as part of the Town
Maintenance Contract to prevent dirt build up preventing efficient stormwater
drainage.
Cycle Trail
Resolved
Schollum/Stephens
THAT the Kaikohe-Hokianga Community Board strongly recommend a
cycle trail governance group with strong community representation be
established.
Carried
Surplus Properties
The Board also requested an update on properties declared surplus to the
Council’s requirements and the funds available as a result of properties that
have been sold to date.
8 CLOSE OF MEETING
The meeting closed at 3.50 pm
Chairman
____/____/____
Document id A1370073

Item: 3.2
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD
– 07 August 2013
Name of item: COUNCIL MINUTES
Author:
Aisha Huriwai, Acting Advisory Services Team Leader
Date of report: 1 August 2013
Document number: A1381014
Executive Summary:
The minutes of the meetings of the Far North District Council held on Thursday, 25 July 2013
are attached for information, and to enable Board members to raise issues relating to the
Council minutes with their appointed representative.
Recommendation:
THAT the minutes of the meetings of the Far North District Council held Thursday, 25
July 2013 be received.
1) Explanation
A copy of the minutes will be circulated at the meeting.
Attachment 1: Council meeting held 25 July 2013 minutes – A1378882

Item: 3.3
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD
– 07 August 2013
Name of item: MATTERS PENDING
Author:
Aisha Huriwai, Acting Advisory Services Team Leader
Date of report; 1 August 2013
Document number: A1381017
Executive Summary:
Actions from previous meetings of the Kaikohe-Hokianga Community Board are attached.
Recommendation:
THAT the information regarding matters pending to 1 August 2013 be received.
1) Explanation
An up to date list of matters pending will be circulated at the meeting.

MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD
– 07 August 2013
Name of item: STATEMENT OF COMMUNITY FUND AS AT 30 JUNE 2013
Author:
Aisha Huriwai, Acting Advisory Services Team Leader
Date of report; 1 August 2013
Document number: A1381019
Item: 4.1
Executive Summary:
The Statement of Community Fund as at 30 June 2013 is attached for members' information.
Recommendation:
THAT the Statement of Community Fund as at 30 June 2013 be received.
AND THAT the Board authorise a sum of $3,664.03+ GST if applicable to be paid to the
Utakura, Horeke, Motukiore Districts Community Trust towards a planting project in
Horeke to be paid from the Boards Community Fund commitment for Community
Recreation and Infrastructure Development;
AND THAT the Board considers that the funding request meets the requirements of
Policy 3209 and can be regarded as providing good quality local infrastructure which
is most effective for households and businesses for the following reasons;
A sustainable and liveable environment where growth is not taking place to the
detriment of the natural environment, growth is encouraged at a rate and in locations
beneficial to the district, the district's natural assets, landforms and waterways are
protected, council supports environmental initiatives that enhance the district, built
environments that are attractive, well designed and safe, and a vibrant and thriving
economy that contributes to tourism and where towns are encouraged and supported
to develop town centres that attract new business, and tourists; and which locals are
proud of.
AND FURTHER THAT a grant be approved/declined for the Kaikohe and Districts
Historical and Mechanical Trust towards advertising costs for the 'Heritage Kaikohe'
village.
1) Explanation
The Statement of Community Fund for the financial year ending 30 June 2013 is attached.
Heritage Kaikohe
The Kaikohe and Districts Historical and Mechanical Trust have indicated a desire to apply
for a grant of $300 to assist with an advertising opportunity. They have been asked to submit
a letter formalising this request which we anticipate will be tabled at the meeting.
Utakura, Horeke, Motukiore Districts Community Trust
Board members are reminded that at the Kaikohe Projects & Promotion Committee meeting
a request was received for the Board to reconsider the Trust's request for town beautification.
A copy of the request is attached for information and the Kaikohe Projects & Promotion
Committee have recommended the Board allocate a sum of 3664.03 + GST for a planting
project at the old refuse site in Horeke across from the Community Hall and adjacent to the
children's playground.
Attachments A: Statement of Account as at 30 June 2013
Attachment B: An overview of funding requested from Utakura, Horeke, Motukiore Districts
Community Trust.

Item: 4.2
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD – 07 August 2013
Name of item: PROJECT REPORT FORM
Author:
Sheryl Bainbridge, Advisory Services Officer
Date of report; 1 August 2013
Document number: A1380515
Executive Summary:
A project report form from Ohaeawai Taiamai Residents Association had been submitted and
is attached for members' information.
Recommendation:
THAT the Project Report Form from Ohaeawai Taiamai Resdients Assocation be
received.
1) Explanation
Manager: Aisha Huriwai, Acting Advisory Services Team Leader
Attachment 1 – Project Report – Document number A1380511

Item: 4.3
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD – 7 August 2013
NAME OF ITEM: APPLICATION FOR FUNDING – HOKIANGA COUNTRY MUSIC
CLUB INC.
Author:
Sheryl Bainbridge, Advisory Services Officer
Date of Report: 31 July 2013
Document Number: A1380340
Executive Summary
The purpose of the report is to provide the Community Board with information regarding
an application for a Community Grant and to assist members to determine whether to
approve or decline the application.
1) Recommendation:
THAT the Kaikohe-Hokianga Community Board, after considering the matters set
out within this report, and the provisions of Policy 3209 – Community Funds,
• authorises the sum of $___________ (plus GST if applicable) to be paid from
the Board’s Community Fund account to Hokianga Country Music Club Inc. for
the purposes of costs involved with holding a festival.
OR
• declines to support the funding application from Hokianga Country Music Club
Inc.
AND THAT The Board considers that the application for funding for the purposes
of costs involved with holding a festival meets the requirements of Policy 3209
and can be regarded as providing good quality local public services which are
most cost effective for households and businesses, for the following reasons:
- The district encourages a wide range of sporting, cultural and community
activities and local events.
1) Background:
Preliminary assessment of the application:
The applicant has made no application to the Board previously. The application has
been checked by staff for completeness and compliance with policy 3209 and their
comments are provided in the following chart.
Policy requirements
Comments
The application is complete.
The initiative will occur within the Community
Board area or if not is there evidence of direct
local benefit?
Yes
Yes
A1380340

The applicant indicates at least a 50%
contribution (in financial value) will be made
towards the total costs stated in the
application.
The application is not for any purpose contrary
to the policy.
Yes.
No
The application is not retrospective
No
The application is not of a commercial nature
or purpose or if it is does it effectively
demonstrate that associated profits will be of
direct benefit to the community?
No
The funds will not to be used for purposes on
private property or if they are the application
effectively demonstrates that its purposes will
be of direct benefit to the community?
No
The application includes full disclosure of
funding received for the proposal from other
sources
No details have been provided.
The application does not concern an activity or
project that Council also delivers
No
Is the initiative is likely to succeed. Does it
have a high degree of local input and benefit,
and is it able to be monitored by the Board?
Yes
Does the initiative duplicate an existing event /
programme?
No
The application demonstrates that the
applicant has the appropriate capability and
capacity to deliver to the level as agreed
Is the activity/purpose for which the grant is
made normally provided or funded by an
organisation outside the Council?
Yes
Yes.
A1380340

2) Matters for Board Assessment
The Board needs to decide whether the application can be regarded as providing good
quality "local infrastructure," or good quality "local public services" which promote or
support the Community Outcomes as articulated in the current Long Term Council
Community Plan, (as set out below), and which are most cost effective for households
and businesses.
Note: good-quality, in relation to local infrastructure, and local public services means
infrastructure, and services, that are—
(a) efficient; and
(b) effective; and
(c) appropriate to present and anticipated future circumstances.]
Community Outcomes
A safe and healthy district, a sustainable and livable environment, a vibrant and thriving
economy
A safe and healthy district
• The district is easy to get around with a safe and well maintained roading network
• Public buildings, car parks, parks and reserves are accessible by all
• All footpaths are safe and functional
• Council’s potable water supplies conform to established public health standards
• Wastewater systems support and promote safe and sanitary conditions
• Recreation and leisure facilities are maintained to ensure access to quality
facilities, and opportunities for developing new facilities are investigated
• The district's elderly, young and disabled citizens are valued
• Appropriate lighting is provided for parks, reserves, roads and public places
• Appropriate controls are in place to ensure all building work is carried out in
accordance with the Building Act and Building Codes
• Civil Defence Emergency Management structures and processes are in place to
deal with potential events and emergencies; and Council will work to improve
community participation, preparedness and resilience through community based
planning
• Unrestrained dogs and wandering stock are controlled.
A sustainable and liveable environment
• Growth is not taking place to the detriment of the natural environment
• Growth is encouraged at a rate and in locations beneficial to the district
• The district's natural assets, landforms and waterways are protected
• Historic and archaeological sites/buildings of significance, and Wahi Tapu sites
valued by Maori are supported, protected and preserved
• Council supports environmental initiatives that enhance the district
• Recycling and waste management is encouraged and supported
• Built environments are attractive, well designed and safe.
A vibrant and thriving economy
• Council's processes aid the establishment of new businesses and industry
The contribution of tourism, agriculture and forestry to the district is
acknowledged
• Council supports major events that contribute to the economy of the district
• All towns are encouraged and supported to develop town centres that attract new
business, and tourists; and which locals are proud of
A1380340

• The district encourages a wide range of sporting, cultural and community
activities and local events.
3) The Board's reasons for its decision
The Board needs to ensure that it provides reasons for determining whether or not the
application provides good quality local infrastructure, or good quality local public
services.
Manager: Aisha Huriwai, Acting Advisory Services Team Leader
Attachment 1: Funding application - Document No. A1380314
A1380340

Item: 4.4
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD – 7 August 2013
NAME OF ITEM: APPLICATION FOR FUNDING – KOHUKOHU SCHOOL
Author:
Sheryl Bainbridge, Advisory Services Officer
Date of Report: 31 July 2013
Document Number: A1380343
Executive Summary
The purpose of the report is to provide the Community Board with information regarding
an application for a Community Grant and to assist members to determine whether to
approve or decline the application.
1) Recommendation:
THAT the Kaikohe-Hokianga Community Board, after considering the matters set
out within this report, and the provisions of Policy 3209 – Community Funds,
• authorises the sum of $___________ (plus GST if applicable) to be paid from
the Board’s Community Fund account to Kohukohu School for the purposes of
providing a bus/ferry shelter at The Narrows
OR
• declines to support the funding application from Kohukohu School.
AND THAT The Board considers that the application for funding for the purpose
of providing a bus/ferry shelter at The Narrows meets the requirements of Policy
3209 and can be regarded as providing good quality local public services which
are most cost effective for households and businesses, for the following reasons:
- a safe and healthy district – the district’s young, elderly and disabled citizens are
valued.
1) Background:
Preliminary assessment of the application:
The applicant has made no application to the Board previously. The application has
been checked by staff for completeness and compliance with policy 3209 and their
comments are provided in the following chart.
Policy requirements
Comments
The application is complete.
The initiative will occur within the Community
Board area or if not is there evidence of direct
local benefit?
Yes
Yes
1

The applicant indicates at least a 50%
contribution (in financial value) will be made
towards the total costs stated in the
application.
The application is not for any purpose contrary
to the policy.
No. The applicant is seeking the total
cost, which is contrary to the
requirements of the policy.
No
The application is not retrospective
No
The application is not of a commercial nature
or purpose or if it is does it effectively
demonstrate that associated profits will be of
direct benefit to the community?
In the application it is stated that the
proposed bus shelter will also benefit
ferry users who are not school pupils.
The funds will not to be used for purposes on
private property or if they are the application
effectively demonstrates that its purposes will
be of direct benefit to the community?
No
The application includes full disclosure of
funding received for the proposal from other
sources
The application does not concern an activity or
project that Council also delivers
No funding has been sought from
other sources. It is noted that the
application is for a bus shelter,
excluding any associated consent
fees or special requirements.
No
Is the initiative is likely to succeed. Does it
have a high degree of local input and benefit,
and is it able to be monitored by the Board?
No
Does the initiative duplicate an existing event /
programme?
No
The application demonstrates that the
applicant has the appropriate capability and
capacity to deliver to the level as agreed
Is the activity/purpose for which the grant is
made normally provided or funded by an
organisation outside the Council?
Yes
Yes. The application does not meet
the criteria for the Totalspan Bus
Shelter programme.
2

2) Matters for Board Assessment
The Board needs to decide whether the application can be regarded as providing good
quality "local infrastructure," or good quality "local public services" which promote or
support the Community Outcomes as articulated in the current Long Term Council
Community Plan, (as set out below), and which are most cost effective for households
and businesses.
Note: good-quality, in relation to local infrastructure, and local public services means
infrastructure, and services, that are—
(a) efficient; and
(b) effective; and
(c) appropriate to present and anticipated future circumstances.]
Community Outcomes
A safe and healthy district, a sustainable and livable environment, a vibrant and thriving
economy
A safe and healthy district
• The district is easy to get around with a safe and well maintained roading network
• Public buildings, car parks, parks and reserves are accessible by all
• All footpaths are safe and functional
• Council’s potable water supplies conform to established public health standards
• Wastewater systems support and promote safe and sanitary conditions
• Recreation and leisure facilities are maintained to ensure access to quality
facilities, and opportunities for developing new facilities are investigated
• The district's elderly, young and disabled citizens are valued
• Appropriate lighting is provided for parks, reserves, roads and public places
• Appropriate controls are in place to ensure all building work is carried out in
accordance with the Building Act and Building Codes
• Civil Defence Emergency Management structures and processes are in place to
deal with potential events and emergencies; and Council will work to improve
community participation, preparedness and resilience through community based
planning
• Unrestrained dogs and wandering stock are controlled.
A sustainable and liveable environment
• Growth is not taking place to the detriment of the natural environment
• Growth is encouraged at a rate and in locations beneficial to the district
• The district's natural assets, landforms and waterways are protected
• Historic and archaeological sites/buildings of significance, and Wahi Tapu sites
valued by Maori are supported, protected and preserved
• Council supports environmental initiatives that enhance the district
• Recycling and waste management is encouraged and supported
• Built environments are attractive, well designed and safe.
A vibrant and thriving economy
• Council's processes aid the establishment of new businesses and industry
The contribution of tourism, agriculture and forestry to the district is
acknowledged
• Council supports major events that contribute to the economy of the district
• All towns are encouraged and supported to develop town centres that attract new
business, and tourists; and which locals are proud of
3

• The district encourages a wide range of sporting, cultural and community
activities and local events.
3) The Board's reasons for its decision
The Board needs to ensure that it provides reasons for determining whether or not the
application provides good quality local infrastructure, or good quality local public
services.
Manager: Aisha Huriwai, Acting Advisory Services Team Leader
Attachment 1: Funding application - Document No. A1376742
4

Item: 4.5
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD – 7 August 2013
NAME OF ITEM: APPLICATION FOR FUNDING – HOKIANGA TREKS 4 KIDS
Author:
Sheryl Bainbridge, Advisory Services Officer
Date of Report: 31 July 2013
Document Number: A1380345
Executive Summary
The purpose of the report is to provide the Community Board with information regarding
an application for a Community Grant and to assist members to determine whether to
approve or decline the application.
1) Recommendation:
THAT the Kaikohe-Hokianga Community Board, after considering the matters set
out within this report, and the provisions of Policy 3209 – Community Funds,
• authorises the sum of $___________ (plus GST if applicable) to be paid from
the Board’s Community Fund account to Hokianga Treks 4 Kids for the
purposes of building a horse arena at the Rawene Domain
OR
• declines to support the funding application from Hokianga Treks 4 Kids.
AND THAT The Board considers that the application for funding for the purpose
of building a horse arena at the Rawene Domain meets the requirements of Policy
3209 and can be regarded as providing good quality local public services which
are most cost effective for households and businesses, for the following reasons:
- The district encourages a wide range of sporting, cultural and community
activities and local events.
1) Background:
Preliminary assessment of the application:
The applicant has made applications to the Board in the last 2 years. A project report
form in respect of the applicationwas submitted.
The application has been checked by staff for completeness and compliance with policy
3209 and their comments are provided in the following chart.
Policy requirements
Comments
The application is complete.
The initiative will occur within the Community
Board area or if not is there evidence of direct
local benefit?
Yes
Yes
A1380345

The applicant indicates at least a 50% contribution
(in financial value) will be made towards the total
costs stated in the application.
The application is not for any purpose contrary to
the policy.
The applicant is seeking the total
costs of materials. His contribution
is in providing voluntary labour and
the horses that the children ride.
No
The application is not retrospective
No
The application is not of a commercial nature or
purpose or if it is does it effectively demonstrate
that associated profits will be of direct benefit to
the community?
No
The funds will not to be used for purposes on
private property or if they are the application
effectively demonstrates that its purposes will be
of direct benefit to the community?
No
The application includes full disclosure of funding
received for the proposal from other sources
The application does not concern an activity or
project that Council also delivers
No. The applicant does not appear
to have sought external funding, and
this is now a requirement under the
policy.
No
Is the initiative is likely to succeed. Does it have a
high degree of local input and benefit, and is it
able to be monitored by the Board?
Yes
Does the initiative duplicate an existing event /
programme?
No
The application demonstrates that the applicant
has the appropriate capability and capacity to
deliver to the level as agreed
Is the activity/purpose for which the grant is made
normally provided or funded by an organisation
outside the Council?
Yes
No
A1380345

2) Matters for Board Assessment
The Board needs to decide whether the application can be regarded as providing good
quality "local infrastructure," or good quality "local public services" which promote or
support the Community Outcomes as articulated in the current Long Term Council
Community Plan, (as set out below), and which are most cost effective for households
and businesses.
Note: good-quality, in relation to local infrastructure, and local public services means
infrastructure, and services, that are—
(a) efficient; and
(b) effective; and
(c) appropriate to present and anticipated future circumstances.]
Community Outcomes
A safe and healthy district, a sustainable and livable environment, a vibrant and thriving
economy
A safe and healthy district
• The district is easy to get around with a safe and well maintained roading network
• Public buildings, car parks, parks and reserves are accessible by all
• All footpaths are safe and functional
• Council’s potable water supplies conform to established public health standards
• Wastewater systems support and promote safe and sanitary conditions
• Recreation and leisure facilities are maintained to ensure access to quality
facilities, and opportunities for developing new facilities are investigated
• The district's elderly, young and disabled citizens are valued
• Appropriate lighting is provided for parks, reserves, roads and public places
• Appropriate controls are in place to ensure all building work is carried out in
accordance with the Building Act and Building Codes
• Civil Defence Emergency Management structures and processes are in place to
deal with potential events and emergencies; and Council will work to improve
community participation, preparedness and resilience through community based
planning
• Unrestrained dogs and wandering stock are controlled.
A sustainable and liveable environment
• Growth is not taking place to the detriment of the natural environment
• Growth is encouraged at a rate and in locations beneficial to the district
• The district's natural assets, landforms and waterways are protected
• Historic and archaeological sites/buildings of significance, and Wahi Tapu sites
valued by Maori are supported, protected and preserved
• Council supports environmental initiatives that enhance the district
• Recycling and waste management is encouraged and supported
• Built environments are attractive, well designed and safe.
A vibrant and thriving economy
• Council's processes aid the establishment of new businesses and industry
The contribution of tourism, agriculture and forestry to the district is
acknowledged
• Council supports major events that contribute to the economy of the district
• All towns are encouraged and supported to develop town centres that attract new
business, and tourists; and which locals are proud of
A1380345

• The district encourages a wide range of sporting, cultural and community
activities and local events.
3) The Board's reasons for its decision
The Board needs to ensure that it provides reasons for determining whether or not the
application provides good quality local infrastructure, or good quality local public
services.
Manager: Aisha Huriwa, Acting Advisory Services Team Leader.
Attachment 1: Funding application - Document No. A1380233
A1380345

Item: 5.0
MEETING: KAIKOHE-HOKIANGA COMMUNITY BOARD
– 07 August 2013
Name of item: CHAIRMAN AND MEMBERS’ REPORTS
Author:
Aisha Huriwai, Acting Advisory Services Team Leader
Date of report; 1 August 2013
Document number: A1304574
Executive Summary:
A report from Members Clarke and Macauley are attached.
Recommendation:
THAT the reports from the Chairman, Members Cherrington, Clarke, Macauley, Pakai
and Schollum be received:
A monthly report from Chairman, Members Cherrington, Clarke, Macauley, Pakai and
Schollum are attached for information/action as appropriate.
Excluded from Member Macauley's report is a recommendation that the Board approve the
reinstallment of hanging baskets along Kaikohe's mainstreet, as previously discussed with
the Board. As previously advised there is no budget provision available and funds would
need to be sought, if not funded by the Board's Community Fund account.
Kaikohe owns 100 baskets that are available and the following costings have been obtained
on the basis of 2 plantings per annum.
$8,330 – plants (quoted)
$1,184 – transport and labour costs (quoted)
$2,000 – upgrade to irrigation system (estimate)
$11,514 – total initial costs (all prices exclude GST)
Costings do not include any ongoing maintenance that may be required. The
recommendation from staff would be that should baskets be reinstalled the community be
responsible for the ongoing maintenance as is Council's current arrangement with Kerikeri,
Paihia and Russell.
Attachment 1: Chairman Stephens' report – document number A1380882
Attachment 2: Member Cherrington's report – document number A1380193
Attachment 3: Member Clarke's report – document number A1381069
Attachment 4: Member Macauley's report – document number A1379807
Attachment 5: Member Pakai's report – document number A1380178
Attachment 6: Member Schollum's report – document number A1380189

Report To:
From:
Of:
Kaikohe-Hokianga Community Board
Win Stephens
Kaikohe
For the period: July 2013
Meetings
27/06/13 - Council
03/07/13 - Community Board
16/07/13 - Workshop
24/07/13 - Paihia sewerage scheme
25/07/13 - Council
26/07/13 - North Point Trust
Great to see Library Square nicely tarsealed taken some time but hopefully we are on
track to get the rest of it up to speed.
Still major concerns with the cycle trail. Mayor Brown and myself have council approval
to write to the Prime Minister and the Minister of Police and local MPs. so they
understand the problems we are having with a small group causing severe delays and
added costs.
Good to see the old refuse site getting a tidy up this will help with the approach from the
South to the Town.
Not sure where we are with the old Kaikohe Hotel. There are two interested parties
looking to purchase it at the moment so hope something positive comes out of it.
Win

Report to
Western (Kaikohe –Hokianga) Community board
From
Leif Pakai
Of
Kaikohe subdivision
For the period July 2013
Activities
• Attended Northland College Commissioners advisory panel meeting
• Attended Council meeting for Fay Freeman presentation on FNDC pool strategy
• Held meetings and Discussions with Taiamai Ratepayers regarding footpaths on state
highway one, Engine breaking restrictions, and flooding at old “Ohaeawai tennis Courts”.
• Attended meeting of Kaikohe Economic Development committee.
• Liaised between Northland College trades academy and Bunnings for the rebuilding of the
grandstand at Northland College pool facility and assistance with student wellness centre at
school.
• Kaikohe Landfill and Town Maintenance updates.
• Submitted RFS regarding blown town lighting in Kaikohe.
• Met and liaised with Lynne Pillay from NZ Housing Foundation on affordable homes project
in Kaikohe.
Northland College
Progress is continuing at Northland College, in particular the establishment of a student wellness
centre, various groups and organisations in Kaikohe hold their second meeting on Wednesday 31
July for the purposes of establishing a wellness centre within Northland College.
FNDC District Aquatics Strategy
I attended the council presentation by Fay Freeman with respect to Aquatics Strategy in the Far
North, feedback to the strategy is being received up until August the 16 th , I would recommend that
the board hold meeting of key stakeholders to provide feedback and possible alternatives to the
outlined options.
Ohaeawai footpath, Engine Breaking and Tennis Court Flooding
I have conducted site visits and met with local residents as well as consulting with Staff. On advise
given I would request that the board recommend the instalment of a footpath from the intersection
of SH12 and SH1 travelling north and SH1 Up unto the 100k/hr sign, a distance of approximately 300
metres. As members will be aware this work was approved back in 2008 ‐09 but was removed due to
fiscal restraints. Also after inquiries with council staff can recommend the introduction of Engine
breaking restrictions in built up areas once the define area is finalised with residents I will make this
recommendation.
Kaikohe Economic Development Committee.
I presented to the committee what I believe is the next step in the establishment of a Community
owned cooperative being established in Kaikohe. Thanks to Garry Gabbitas the legal framework is in
place for the Cooperative what is required now is a public education and awareness campaign in
order to garnish support from the wider community, currently Cooperatives make up 22% of NZ GDP
and this market share is growing with the success of Cooperatives like Fonterra and New World. It
was decided that the committee would join the NZ Coops membership and consult with the national
manger Ramsey Margolis and pathways forward.
Kaikohe Landfill

Again I would request from staff who provided the two most recent leachate water test results for
the Papahawaiki and Mangamutu Streams, assist the board by providing the resource consent
granted to FNDC by NRC for the release of leachates into the above named streams with particular
reference to the agreed levels of determinates allowed to be released into the streams.
Broadway Storm Drain Covers.
Again I raise the issue that whilst some work has been done it is unsatisfactory that several months
later we are still waiting for repair work to be carried out to the drain covers on both sides of
Broadway, the edges are lifting and are in my opinion a health and Safety hazard and should be
replaced immediately.
Leif Pakai
Kaikohe Subdivision Member.

Report to Kaikohe Hokianga Community Board
Date of meeting 3 rd April 2013
1. Rawene Rate payers association
I attended the Rawene Rate payers association meeting on the 27 th June
re the Rawene Community Plan
At this first meeting we defined a purpose and values of the
core working group. We also set out a few objectives from
the group.
THE PURPOSE OF THE CORE GROUP
‘To involve everyone in creating the Rawene community future’
THE CULTURE OF THE CORE GROUP
We involve everyone
We welcome everyone who wants to be part of a core group
We are committed to the long haul
We value courtesy
We value openness and honesty
We make I statements
We listen actively and are open to all ideas
We trust each other to respect our different views on the of Items
discussed I believe this ownership issue is fraught with problems at the
moment and really should be sorted out before proceeding any further.
2 The next meeting I attended was again the Rawene Ratepayers
association on the 11 th of July
This time with our artist Dallon August to discuss the proposed
4 sq Mural. Dallan produced artwork of his ideas and all present
seemed impressed and happy with the general theme of the
proposed Mural.

3.Horse Manure is still a problem the School holidays have
bought the kids out again tearing up the verges and private
property with their horses.
4. Town Maintenance
From Honey street down Parnell Street on the 1st corner on the
left there is Elephant Grass that is becoming a hazard to drivers
this needs to be removed.
Also along Clendon Esplanade once again council are not keeping
this area free from overhanging hazards.
I attended the Hokianga Ferry consultation meeting in Rawene on
the 25 th of July which was quite successful with many great ideas
for the future of our ferry service.
Litter is still a problem in our streets Clendon Esplanade Parnell
Street and Manning Street in particular.
Best regards
Garry Clarke

Western Community Board Report 30 th . July 2013
11 th . July: Met with family that had sheep mauled by a neighbours dog. Two dogs were
shot by the owner of the sheep. Dog controller in attendance. Met with dog owners.
Advised dog owners to ensure dogs were tied up at night.
16 th . July: Atteneded the Whanau Ora Model of Governance announced by the Minister
for Whanau Ora, Tania Turia. The Government has now considered recommendation of
the best model to ensure the delivery of Whanau Ora which will see significant changes
to the future and direction of Whanau Ora.
The Government has agreed to establish three NGO Commission Agencies with a:
North Island focus, South Island focus and Pacific Island focus
To date over three thousand WIIE funding have been approved by Te Puni Kokere. The
Minister also went on to say that the Whanau Ora concept have total support from the
Minister of Finance, Bill English in the aims and shared aspirations of iwi, hapu and
whanau.
Wednesday 17 th July: Attended Te Ahu Trust at Kaitaia for Paula Bennett's
announcement regarding the Te Hiku accord that was signed a month ago She went on
to say say she does not have the answers the community does Minister bennet also
asked that volunteers come forward and door knock every home in the Te Hiku ward to
compile what the families of the area need. The Chairs of the area need to become
involved
Friday 19 th . Farewell at Hauora Hokianga hospital for Mrs Vivian Kahi after 56 years of
continuous service in the Administration Department.
Friday26th. July, the Design Team for vulnerable children presented its model to the
Regional Leaders group and the Community Response forum in Whangarei for comment
and feedback. This design team model is only for the Whangarei area. This had been
designed by the Team over four months.
Monday 29 th . Travelled to Wellington to attend the AGM of the Health Care Aotearoa
Hiku Cherrington

Councillor’s Report for the month of July 2013 – Sally Macauley
Attended the following:
1) Kaikohe Economic Business Development Executive monthly
meeting –
a. Kaikohe Community Plan –Targets for strategic planning.
b. Town Promotion – Radio Advertising
c. Town Events – winter festival .
d. Kaikohe Hotel
2) 8/7/2013 Trust Power Far North Community Awards – Cinema Duo,
Kaikohe
Recognising voluntary organisations. Congratulations to all the
winners and to Ki-o-rahi taking the top award honour
3) Attended Audit and Finance Monthly Meeting.
4) Worthwhile Discussions with Far North Holdings and Community
concerning the relocation of Opononi Supermarket with the
utilisation of the Hokianga I-Site being a satisfactory solution for the
people of Opononi and Omapere and Districts.
5) Attended Kaikohe/Hokianga Community Board Meeting - as per
minutes
6) Met with Council Executive , Northland Health and Te Hau Ora O
Kaikohe re Drinking Water Fountains in Kaikohe Project. Two water
fountains are to be installed in Memorial Park and mid Broadway –
The “Dress Circle”.
7) Met with the designers, and the Kaikohe Youth including Christian
Huriwai regarding the BMX extension of the Memorial Park
Skateboard domain.
8) I represented Council at the Kaikohe St John Heart Safe Community
Launch. A number of defibrillators have been placed in the
community and training has been provided to 2 employees at each
site.
Recommendation: That the Quarterly FNDC Rates Advice
Newsletter include locations of Defibrillators.
A number of organisations were present at this health launch
including Chief Fire Officer Bill Hutchinson.
9) The Turner Centre Monthly June Meeting
Good relationships being formed with Far North Holdings’ Noel
Brown and Andy Nock.
10) Presented “Duffy Books” to Ohaeawai Primary School senior
pupils.

Met Tempera Hita (10yrs) recent Northerland Regional speech
maker winner – Title of speech “Polution” I would like him to speak
at the September Community Board meeting. A fine young lad.
11) Attended Kaikohe Social Sector Trial Strategic Advisory Group
focusing on improving outcomes for young people in Kaikohe aged
12-19yrs. The outcome sought to achieve-
• Reduced offending
• Reduced truancy
• Reduced levels of alcohol and drug use
• Increased numbers participating in education,
training and employment.
12) Following my discussions with Russell Shaw CEO Top Energy,
John Schollum, Ryuaan Maraki and I met with him on 31 July 2013
regarding Flood lights for the Lindvart Park Hockey Turf.
A report will be given to the Board
13) Following a phone call I had from an irate Mr Rob Hills from
Opononi regarding the service and reserves maintence in the
District, Mike Colebrook, John Schollum and I met on 31 July 2013.
A report will be given to the Board.
Sally Macauley

REPORT TO KAIKOHE HOKIANGA COMMUNITY BOARD
Date of Meeting: Wednesday 7 th August 2013
1. COMMITTEE CHAIRPERSON
On 21 June 2013 I sent the following email to the Remuneration
Authority:
The Chairperson,
John Errington
Remuneration Authority
PO Box 10084
Wellington 6143
Dear Sir
In the recent determination from the Remuneration Authority for elected members for
Local Authorities and Community Boards, there appears to be an oversight.
In Schedule 7 of the Local Government Act 2002, there is specific requirement for the
Remuneration Authority to determine remuneration for “Chairpersons of committees
of community boards”.
I wonder if the Remuneration Authority would re-look at this matter please? The
Kaikohe Hokianga Community Board, within the Far North District Council, has a
“Kaikohe Projects and Promotions Committee”. This Committee meets every month,
two weeks before the monthly Board meeting.
Is it appropriate for me to write to you direct, or should this matter be formally raised
by the Far North District Council.
On the 25 th June 2013, I received the following email from RA member,
Angela Foulkes:
Dear Mr Schollum
The Authority is aware of its powers to set remuneration in this area.
To date the Authority has had no approaches from any district or city to set
remuneration for such a position.
In developing our proposal for review of community boards the Authority became
aware the their role in representing local views involved activity in a wide, and
differing range of activities.
It seems unlikely to the Authority that with such a diverse range of contacts the chair
of a sub committee of a community board would have an identifiably larger role than
other members.
Yours sincerely
Angela Foulkes
I personally think that Angela Foulkes is wrong in two areas. Firstly the
Local Government Act 2002 requires the Remuneration Authority to set
the remuneration for Chairpersons of Committees of community
Boards. Consequently this should be covered in their determination as

eleased earlier this year. I think that at least, if parliament thinks
Chairperson of a Committee of a Community Board should be singled
out for mention, so should the Authority. A suggestion would be for the
Chairperson of the Committee of a Community Board to received the
same proportion of compensation as that determined by the Authority
for Council committees.
Secondly, Ms Foulkes refers to a ‘sub-committee’ in her response. The
Board does not have a ‘sub-committee’, but does have a committee.
She also goes on to say that the Authority has not had any approaches
by any Council re this matter.
I feel this matter should be followed up as the Authority has determined
that Deputy Chairpersons of a Community Board should be no more
remunerated any more than a member, and that only the Chairperson
be remunerated more, being at twice the level of a member.
I recommend that the Board formally request the Far North District
Council to write to the Remuneration Authority to formally reconsider
the matter of remunerating Chairpersons of Committees of Community
Boards and to make a formal determination on such, and that the
Board assist the Council in making that representation to the Authority.